جـهـاز أبــوظـبـي للرقابة الغذائية ABU DHABI FOOD CONTROL AUTHORITY
ANNUAL REPORT 2009 Contents
- Message from the Chairman 5
- Message from the Delegate Member 6
- Members of the Governing Board, ADFCA 9
- Abu Dhabi Food Control Authority • The Authority: A brief introduction 10 • Objectives behind the setting up of ADFCA 12 • Vision, Mission and Corporate Values 15 • Summary of the Strategic Plan 2009 – 2013 17 • Development plan for the agriculture sector 19
- Accomplishments & Performance Indicators • The legislative side 21 • The executive side 25 • The Awareness side 41 • The Corporate side 45
- Financial Statements 55
2 ANNUAL REPORT 2009 ANNUAL REPORT 2009 3 Message from the Chairman
The publishing of this report marks a new and able to attain a high degree of food brilliant stage in the history of Abu Dhabi Food safety in the emirate, palpable to its Control Authority (ADFCA). It builds on the citizens, residents and visitors on the one consistent efforts undertaken by the Authority in hand and to its consumers and producers on the emirate of Abu Dhabi ever since its inception in the other. This is in spite of the teething troubles 2005 with a view to evolve and establish a distinctive that ADFCA has had to contend with. model in monitoring food safety. ADFCA has, over the past five years, achieved substantial successes One of our principal objectives at this stage is to alter the in its diverse fields of engagement and will pursue widespread impression - shared by food distributors, owners its ideals further in the years to come. and workers at outlets - that ADFCA’s activities center around imposing fines and punishments. We have always stressed that our The decision to bring agriculture under ADFCA’s purview as per Law No.9 of foremost concern is food safety for the consumers. The Authority, in 2007 is a highpoint in the new stage. The Governing Board employs all its fact, has been sincerely spreading awareness and sensitizing people on powers and resources to put the emirate on par with the best in the world the importance of food safety. We have been trying to impress upon our in terms of the food safety standards followed here. The aim is to ensure target audiences that we are trying to enhance the quality of their businesses that, internationally, ADFCA is among the most advanced and effective by inculcating in them the fine nuances of food-related laws in the country. organizations in the field of food safety by widening its range of experience, developing its capacities and instituting the finest systems, technical know- The Authority’s awareness drives have actually translated the principle of the how and scientific programs required from time to time. ‘discerning consumer’ into a social reality, leading the consumer - now well- informed and conscious of food safety issues - to not only grasp its functions The decision to integrate agriculture and livestock management into the to the last detail but to rush to bring to our notice any violation he/she Authority is meant to achieve a set of important objectives. The chief among chances upon in the local market. these is to develop the two sectors – agriculture and livestock management – through implementation of the best practices in the administration of We hope this report offers you a glimpse into our successes and natural and environmental resources for the benefit of future generations accomplishments in the year 2009. May God give us the strength to raise the and to transform the emirate into a pioneer in food production. The purpose bar on food safety in Abu Dhabi still higher and to continue on our journey is to ensure pride of place for the emirate on the map of the world’s premier to further successes under the leadership of His Highness Sheikh Khalifa Bin centers for research and development (R&D) and to strengthen its association Zayed Al Nahyan, the UAE President, following the directives of His Highness with other R&D organizations across the globe that focus on agricultural Sheikh Mohammed Bin Zayed Al Nahyan, Crown Prince of Abu Dhabi and and livestock production. Ultimately, we aim to preserve our cultural and Deputy Supreme Commander of the UAE Armed Forces, and with the sincere environmental values while achieving absolute food safety in Abu Dhabi. efforts of all the men and women of this country.
ADFCA’s organizational efforts have resulted in a tangible dynamism enveloping all sections of the food distribution chain in Abu Dhabi - namely, His Highness Sheikh Mansour Bin Zayed Al Nahyan, sales outlets, importers, clients and the consumers. Thanks to the efficient Deputy Prime Minister of the UAE and transparent discharge of duties by all concerned, the Authority has been and Minister of Presidential Affairs.
4 ANNUAL REPORT 2009 ANNUAL REPORT 2009 5 Message from the Delegate Member
The Abu Dhabi government is keen to ensure food constant interface between farmers safety in the lives of the people of the emirate. This and ADFCA experts will educate the springs from the conviction that the individual is former on all potential threats to their crops the main pillar of the nation and his/her food safety and livestock. is the red line that should never be crossed under any circumstance. Therefore, the country’s wise We would like to stress in this context the importance leadership established a long-term strategy that of close cooperation from the general public with our assigned primacy to people’s food safety on the food control system, be it the end consumers, producers or one hand, while on the other, stressed the need for importers. The food strategy of Abu Dhabi will result in many enhancing the quality of local food and agricultural positive outcomes in the days to come and we are confident of a products. promising food future for the emirate.
The decision to bring the agricultural sector under the ADFCA illustrates the The government of Abu Dhabi reckons food safety and public health far-sightedness of the food safety strategy adopted by the emirate. This wise among its top priorities. Safety, stability, development or a bright future step will no doubt herald a bright future, with the Authority overseeing the remain figments of the imagination in the absence of healthy human beings entire range of food production activities ‘from the farm to the fork’. with sound minds and bodies. Safe and quality food nourishes wholesome generations of people who will create civilizations and erect beacons of The entire production process will be subjected to constant and strict science, creativity and development. Food is surely the elixir of life that supervision. The Authority’s main objective is to institute an integrated food nations guard zealously and keep safe and secure at all costs. safety mechanism ranging over the entire food production process at factories to guaranteeing safety at sales outlets so that food items reach consumers His Excellency Mohammed Ahmed Al Bawardi, free from contaminants and diseases. At the same time, the government of Delegate Member & Secretary General Abu Dhabi strives to provide farmers with an integrated bouquet of services of Abu Dhabi Executive Council. and enlist them in the process of development. The idea is to enhance the quality of the agricultural products through technological support, making available to the farmers state-of-the-art tools and equipment. Besides, the government will strive to create awareness among farm-owners and farm- workers across the spectrum and to augment their capabilities through technological modernization resulting in better production quality and food self-sufficiency in the long run.
The Authority’s informed and expert supervision on the ground will protect livestock and agricultural wealth from diseases and natural calamities. The
6 ANNUAL REPORT 2009 ANNUAL REPORT 2009 7 Members of the Governing Board, ADFCA
H.H Sheikh Mansour Bin Zayed Al Nahyan Deputy Prime Minister of the UAE and Minister of Presidential Affairs Chairman of the Governing Board
H.H. Sheikh Hamed bin Zayed Al Nahyan Chairman of Abu Dhabi Crown Prince’s Court Vice Chairman
H.H. Sheikh Mohammed Bin Khalifa Bin Zayed Al Nahyan Chairman, Abu Dhabi Department of Finance Member
H.E. Mohammed Ahmed Al Bawardi Secretary General, Abu Dhabi Executive Council Delegate Member
H.E. Rashid Mubarak Al Hajri Chairman of Municipal Affairs Department Member.
H.E. Hamad Al Hurr Al-Suwaidi Undersecretary, Department of Finance, Abu Dhabi Member
H.E. General Saif Abdullah Al Shafar Undersecretary, Ministry of the Interior Member.
8 ANNUAL REPORT 2009 ANNUAL REPORT 2009 9 The Authority: A brief introduction
As per a decree issued by His Highness Sheikh Khalifa Bin Zayed Al Nahyan, President of the UAE and Ruler of Abu Dhabi, and Law No.2 of March 2005, ADFCA was established with a view to ensure food safety, guarantee the quality of food for human consumption and to conduct the necessary research and studies on safe food.
In April 2007 and as per Law No. 5 pertaining to the amendment of the original law, the Authority was empowered to issue rules, regulations and standards to streamline food items sold or offered for human consumption.
ADFCA consists of the following sectors:
Corporate Services, Food Safety and Livestock Health, Strategic Planning and Performance Administration, Policies and Systems, Development, Agricultural Affairs, Veterinary Hospitals and Clinics.
The foundational vision in establishing ADFCA was the restructuring of the food regulatory system in line with international best practices followed in the field of food safety. Enhancing the quality of life for the people and contributing to the general well-being of society was among the principal goals behind the setting up of the Authority, even while ensuring a fine balance between consumer protection and commercial dynamism. The most important legislation pertaining to food control was enacted in January 2008, making the emirate of Abu Dhabi a pioneer in this field in the UAE and the wider region. The legislation, underlining the Authority’s mission of guaranteeing healthy and safe food, aimed at developing a legal infrastructure that consisted of public policies and laws for the protection of consumers’ health in a transparent and clear manner. It also elucidated the role of inspection and stressed the responsibility of the private sector.
10 ANNUAL REPORT 2009 ANNUAL REPORT 2009 11 Objectives behind the setting up of ADFCA:
• Ensuring the quality and safety of foodstuff sold or imported for consumption and ensuring they are free from diseases and contamination.
• Ensuring the quality and safety of everything related to the packing, packaging, preservation, distribution of foods, imported or sold for consumption.
• Suggesting specifications, conditions and rules for food safety in terms of both the foods themselves and the materials used for packing, preserving and transporting them.
• Encouraging and sponsoring research on standardized specifications and general rules for the processing and assessment of foods.
• Training technical staff in fields related to the functions of ADFCA.
• Undertaking well-organized inspections operations at food processing and manufacturing units and sales outlets, including hotels, restaurants, cafes, markets and shops.
• Effective inspection of incoming cargos and issuance of validity and export certificates for foodstuff.
• Educating the staff at foodstuff companies and raising their level of health awareness.
• Spreading food awareness and introducing ADFCA’s mission and strategies through educational programs.
• Participation in devising programs for agricultural and livestock production and monitoring them at different stages of processing and manufacturing until they are ready as foodstuff.
• Choosing and implementing analytical systems covering all requirements of the ADFCA.
12 ANNUAL REPORT 2009 ANNUAL REPORT 2009 13 Vision, Mission and Corporate Values
ADFCA’s corporate vision was put in place at the time of its inception in 2005. The restructuring of the food regulatory system in line with international best practices in the fields of agriculture and food safety constituted the main pillar of that vision, thus enhancing the quality of life of citizens, residents and visitors and contributing to their general well-being in society even while striking a fine balance between consumer protection and commercial dynamism.
The Vision
To become an internationally recognized food and agriculture organization that contributes to the well-being of the community
The Mission
To develop a sustainable agriculture and food sector that ensures the delivery of safe food to the public and protects the health of animals and plants while promoting sound environmental practices through cohesive and effective policies and regulations, quality standards, research and education.
Corporate Values
- Team-work
- Professionalism
- Leadership
- Integrity
- Transparency
- Service Excellence
14 ANNUAL REPORT 2009 ANNUAL REPORT 2009 15 Highlights of the Strategic Plan Summary of the Strategic Plan 2009 – 2013 2009 - 2013: Policy Directives Priorities of the Plan The amended comprehensive plan 2009 - 2013 for ADFCA was prepared as per a specific structure and derived from close cooperation under the supervision Six priority areas were identified for the year 2009 in view of the changes and developments within the of the wise leadership. It was prepared in line with the directives of the government of Abu Dhabi regarding strategic planning. The plan took into account Authority and the agenda of the Government of Abu Dhabi. The following were the priorities: the orientation and the comprehensive government vision of guaranteeing public health, food safety and food security in the emirate of Abu Dhabi.
1. Developing legislation and implementation programs for food safety and to ensure The ADFCA initiatives were formulated in such a way as to specify the joint goals for agricultural and food safety. The plan explains in detail the strategic the health of all animals and plants since that is the prerequisite to public health. objectives and initiatives that have been conceived in light of the changes occasioned by the inclusion of agriculture under ADFCA’s purview. The Authority aims to achieve these objectives in the next five years (2009 – 2013) in the field of agricultural and food safety. This plan is a guide to the detailed work plan 2. Spreading knowledge and awareness in society about food safety. proposed by ADFCA. 3. Contributing to the conservation of natural resources in the emirate of Abu Dhabi through putting in place systems and policies to encourage environment-friendly agricultural practices.
4. Restructuring the agricultural sector to make it more sustainable and self-reliant.
5. Developing human resources to raise the levels of efficiency and enhancing the role of women.
6. Improving operations and strengthening the use of technology for better efficiency and excellence.
16 ANNUAL REPORT 2009 ANNUAL REPORT 2009 17 Summary of the Strategic Plan 2009 – 2013 Development plan for the agriculture sector:
The ADFCA stakeholders (sections that have an impact on it or are impacted by it) and the strategic partners consist of the following five categories: ADFCA formulates the general policies and plans aimed at reducing the harmful effects of certain agricultural practices on the environment and encouraging the growth of a sustainable and self-reliant agricultural sector. This is part of the strategic directives of the government of Abu Dhabi on agriculture, and is based on the fifth article in Law No. 9 of 2007, which transferred the administration of agriculture to ADFCA. Stakeholder Group Stakeholders Needs Nature of Engagement On the basis of this, the operationalisation of the first phase of the project, which was to create a service centre for farmers, was mooted. The centre was to take up activities and offer services to farmers in the Western region of the emirate of Abu Dhabi, whereas farmers in the other areas were slated to join by ADFCA’s support of government the beginning of the second year. The action plan is for the centre to cover all areas of the emirate by the end of the third year, i.e., if it succeeds in its mission Communication, Common Government & Private Entities goals, of implementing a new agricultural policy and convinces the farmers of its usefulness. Workshops interaction with ADFCA The establishment of the service centre will be the main initiative in the agricultural sector. The centre will support the farmers in future while guaranteeing the introduction of the best practices.
Transparency and clarity of the Food & Agriculture Industry Continuous Communication legislation Suggested Operational Model (1) Government of Abu Dhabi Abu Dhabi Farmers’ Service 1. Government of Abu Dhabi is financing the setting up of the Centre Safe future, Dedicated Change Management “Farmers’ Service Centre” on the assumption that it will become Farmers & Fancier new operating model Program financially self-reliant from income generated by its own (2) (3) (4) (5) activities 2. As per the recommended agricultural policy, the government will pay the farmers a fixed amount in support Consumers Food Safety and Quality Awareness and Education 3. The Farmers’ Service Centre will provide its services to the farmers Farmers Wholesale/retale against a fixed fee. The services will include the following: traders - Planning, marketting, storing and sale (5) - Organizing awareness and marketing campaigns, providing marketing support and giving information on the size of the Adoption of International Standards International Organizations Continuous Communication market & Best practices - Providing technical support Consumers - Purchasing farming tools and equipment whole sale in order With the support of all the ADFCA sections and departments, the requirements of each of these sectors, the nature of association with them and the to take advantage of discounts type of communication required with each have been identified. 4. The Centre will build strategic partnerships with retail traders 5. The Centre can set up special sales centres at a later stage
18 ANNUAL REPORT 2009 ANNUAL REPORT 2009 19 The Farmers’ Service Centre’s Objectives & Role:
The Farmers’ Service Centre was set up as per Law No. 4 of 2009 with a view to better implement Abu Dhabi Government’s agricultural policy, which calls for offering the required services while reducing the harmful effects of certain agricultural practices on the environment. The objectives and roles of the Centre are as follows: 1. Draw up plans for agriculture in a way that addresses the needs of the UAE market. 2. Transform the agricultural sector from one that relies on government subsidies to a dynamic sector capable of competing in the local market. 3. Open marketing and promotional channels for local agricultural produce. 4. Identify the means and tools that can help increase the efficiency of plant and animal production in the emirate. 5. Strengthen food security through improving local produce. 6. Strengthen agricultural economy through adopting modern techniques for increased productivity. 7. Work on laying down trade benchmarks for Abu Dhabi’s agricultural produce. 8. Conduct training courses for farmers to increase productivity and quality.
Accomplishments & Performance Indicators The legislative side
20 ANNUAL REPORT 2009 ANNUAL REPORT 2009 21 Accomplishments & Performance Indicators The legislative side
Completion of Regulation Draft No. 6 of 2009: Evaluation of the legislation scene and development of policies for the Preparation of a group of legislation drafts has been completed. These include that which looks at Regulation No. 6 concerning food safety across the food agriculture and food safety sectors: chain and has been circulated for discussion by partners on November 9, 2009, in addition to other drafts of action guides that deal with: tracking and recall A comprehensive study for the evaluation of the legislation scene has been completed with regard to the agriculture and food of foodstuff, requirements for food labels, health declarations especially on nutrition, health practices at live animal farms, instructive guides for technical safety sectors. specifications and terminology with regard to food safety and original production. This included identifying challenge areas at both the local and federal levels on the basis of a comparative study with the best international practices (Codex Alimentarius Commission, the International Organization of Animal Health, the International Approval of supportive legislations: Treaty on Plant Health, the American / Canadian model, the European model, the Australian / New Zealand model). The As per Food Law no. 2 of 2008 and the law for the establishment of ADFCA (Law no. 2 of 2005) and the protocols governing legislation, the governing board study also comprised recommendations as per the priorities to lay out a road map to prepare a policy document in the of the Authority approved the drafts of supportive legislations comprising the regulations, mandatory bylaws, action guides and instructional plans, which fields of food safety and agriculture (both livestock and plants). are as follows. The legislation committee for agriculture at ADFCA held a number of meetings in the year 2009 to discuss the draft of 1- Action Guide No. 2 of 2009 concerning Accidents and Food Crises Management and comprising instructional plans to deal with food poisoning the agricultural guide, which was prepared by the consultants and agricultural engineers of the sector. The committee incidents at all levels and the documentation and notification mechanism with clarification of the roles and responsibilities of different government also sent the draft to some international experts who are members of the scientific committee of the Authority. and private bodies to guarantee quick and effective response to control the crisis and to disseminate information to the consumers and partners. They have given their feedback on the guides, which have been presented to the committee for endorsement. 2- Regulation No. 5 of 2009 concerning taking food specimens for official monitoring purposes which lays down the official plans to take food specimens and test them. This is part of the verification process to check the extent to which food companies comply with the regulations. The following draft guides have been completed: 3- Action Guide No. 6 of 2009 concerning the use of pesticides in farms. 1- Guide for the Best Use of Water 2- Fertilizers Guide 4- Action Guide No. 7 of 2009 concerning the use of irrigation water for farms. 3- Guide on Farm Wastes 4- Guide on Fighting Against Agricultural Calamities Launching the first phase of monitoring of imported foodstuff in relation to the degree of their 5- Guide on Pesticide Use health risks: 6- Policy Document for Agriculture and Food Safety Sectors ADFCA launched the first phase of monitoring imported food from the perspective of their health risks at Port Zayed on November 18, 2009. The same will be implemented at other border crossings in Abu Dhabi. Considering the private sector as its strategic partner and springing from the Authority>s eagerness to ensure its effective participation and with a view to implement the regulation with full transparency and ease of operation, an interactive workshop was held in the beginning of November, 2009. The workshop covered the fundamentals and mechanisms of enforcement of regulations pertaining to imported foods on the basis of the level of health risks, the new and modernized procedures, the roles of the different ADFCA sections in relation to importing companies in the private sector etc. All the operations requirements have been fully met, including maintenance work for the central refrigerator and all other equipment for external examination and specimen extraction, training of all the border post inspectors on the ways and means of specimen extraction, preparation of a unified pattern for clearing imported foods and utilization of the online link with the customs system DHABI.
22 ANNUAL REPORT 2009 ANNUAL REPORT 2009 23 Policy Document for the Food Safety and Agriculture Sector In the beginning of May 2009, a contract was signed with GRM, the strategy developers, with a view to conduct the legislative evaluation for the agriculture and food safety sectors and to identify the challenge areas on the basis of a comparative study of the legislative status in the emirate of Abu Dhabi with the best international practices. The company was also asked to recommend priorities and development mechanisms in the form of a road map for the preparation of a special document detailing the general contours of policies in the agriculture and food safety sectors. The Authority is also currently preparing a legislation to enumerate and specify the animal wealth in the emirate of Abu Dhabi. This will include also identifying and analyzing the lacunae in the current legislations, which may lead to a road map on developing the appropriate policies needed for the enumeration Accomplishments & Performance Indicators and identification of animal wealth. The executive side
Structure of the livestock sector: The laying out of the organizational structure, job descriptions and compilation of employees in the livestock sector has been completed. This was followed by the implementation of the strategic plan for the sector. The plan, approved by the Executive Council, consists of nine programs, marking the end of the preparation of the future vision for the livestock sector, as well as the preparation of a legal framework for the identification and enumeration of the animals. The program suggestion for specialized companies, which are on the priority list, has also been done.
Laying down policies and legislations for consumer health protection: The Authority has endorsed mechanisms to contribute to integrated work, as part of which the compilation and analysis of performance indicators will be done in order to raise the recommendations evolving from these results to the concerned authorities for implementation, leading to their improvement through administrative methods or strategic planning and further updating it through methodical revisions. After amending the regulations/operations/strategic plan as per the recommendations emanating from the performance indicators, these amendments will be circulated to all concerned sections for implementation in accordance with the methods devised for them, like improving operations, introducing mechanisms for document control and circulation methods for the strategic plan and related documents.
24 ANNUAL REPORT 2009 ANNUAL REPORT 2009 25 Accomplishments & Performance Indicators The executive side
Training program for food distributors in the emirate: Results of the performance of labs: During 2009, 16774 food distributors were trained. The percentage of distributors who passed the tests reached 11% out of the total number, whereas the percentage of those who were trained reached 39.4 out of the total number of food distributors in the emirate. Collection of specimens: The total number of specimens received in the year 2009 reached 7701 in Abu Dhabi and 4117 in Al Ain, as opposed to the 2008 figure of just 2452. The Operations Improvement Scheme: specimens also got diversified to include water, various drinks, milk products, kid’s milks, meat products, cereals and cereal products, oils, ready-to-eat foods and other food stuff, as illustrated in the chart (No.2) below. It gives details of specimens analyzed in labs in Abu Dhabi and Al Ain across the months in The Strategic Development Sector conducts many fruitful programs that play a major role in improving the level of performance. The sector started the 2009. operations improvement program in accordance with the best criteria and international practices through a number of phases.The first phase comprises the documentation of operations already executed by the various divisions and their analysis as per the QPR (Quality, Performance, Results) program, the process guide. This is to be used in preparing the report on possible launea and restructuring the operations in a way that serves the interests of work better. The restructuring is done as per the best international practices and standards, besides benchmarking with countries that pioneered in the fields of agriculture and food safety. The next phase consists of documentation and restructuring of operations at all levels (the levels of leadership, branch leadership and secondary branches), in Abu Dhabi Al Ain addition to operational procedures based on the results of the primary phase. It will also include fixing responsibilities in a clear fashion, besides identifying the relationship between internal and extrnal stake holders and the materials that ought to be used in effecting these operations. Through the second phase, linking the outcomes of the strategic plan with the improved and documented operations is completed. Similarly, this phase also connects performance standard indicators with operations on the QPR Score card program. As a result, those operations that contribute to the success of initiatives and perfromance standard indicators are identified. These information is gleaned from the programs currently employed or through setting up a database that can help assess these indicators. Another aspect is to ensure that any new changes in the operations are reflected in the organizational structure, job descriptions and duty chart so that they are accommodated in the best possible manner mirroring the reality on the ground.
Self-Services System: As part of the constant efforts of the corporate services sector to deal with the difficulties faced by the employees in a timely manner, ADFCA launched the «Human Resources Self-Service» system to enable the employees to access all details pertaining to them and ascertain their veracity as well as update or amend them. This will also enable them to enter all their leave details as well as electronically forward their requests to their immediate supervisors.
Implementation of the Integrated Management System at ADFCA: ADFCA strives to stimulate a culture of quality that will contribute to the realization of the vision of the Governing Board that aims at keeping pace with the latest international practices in management and continuous improvement in performance. The implementation of an integrated management system is a quantum leap in its history. The system has been introduced to all the employees and implemented in a way that guarantees the best results. Distribution of specimens across ADFCA’s labs on a monthly basis for 2009
26 ANNUAL REPORT 2009 ANNUAL REPORT 2009 27 Consistency between the Specimens and the Specifications: Total number of inspection visits: The total number of specimens proved consistent with the specifications and the relevant regulations were 1816. This was around 90% of the total specimens received and subjected to tests. The reasons for non-compatibility with the specifications varied as illustrated in the following chart: Inspectors from the field operations division in Abu Dhabi and Al Ain conducted (from January to September) 56,574 inspection visits. The visits varied be- tween regular visits, visits to issue licenses and visits to follow-up on a complaint. The following table illustrates the total number of visits undertaken by the ADFCA inspection units to various food sectors and the resultant actions.
Department/Unit Total Visits Closures Fines Warnings Complaints Compliance
General Food Inspection 20699 52 382 7579 507 4106 Special Food Inspection 23767 9 170 3281 29 10709
Slaughter Houses (January – December 2009)
Activity Number Number of Farms in the emirate of Abu 15 cow farms and 12 poultry farms Dhabi =27 Fodder Manufacturing Units in Abu Dhabi 2 Number of Inspection Visits 217 Warnings, Fines and Complaints 3 Warnings, 1 Fine and 5 Complaints New Licenses 10
Chemical Violations Physical Violations Microbiological Violations,
Types of Violations of Standards and Regulations
28 ANNUAL REPORT 2009 ANNUAL REPORT 2009 29 Inspections at slaughter houses: Inspection visits to farms:
The total number of inspection visits to slaughter houses and fodder manufacturing units in the year 2009 reached 307 as opposed to 246 in 2008. The The inspectors from the Animal and Plant Health Division undertook 189 inspection visits, covering poultry, cow and fish farms, as well as fodder manufac- following table will illustrate the total number of inspection visits in Abu Dhabi and Al Ain as well as the number of violations, warnings, complaints and turing units for purposes of issuing licenses and follow-up. issuance of licenses. The following table illustrates the totality of activities undertaken in 2009:
Inspections at slaughter houses (January – December 2009)
Number of Slaughter Houses in the emirate of Abu Dhabi Number Inspection Visits 6 slaughter houses and 15butcheries = 23 Warnings, Fines and Complaints 193 New Licenses 4
Sixty seven per cent of the animal and plant firms were found in compliance with the health regulations in the year 2009, as 32 out of a total of 48 firms were found in compliance. The HACCP System was implemented in 5 slaughter houses in the emirate.
Cow Farms Broiler Poul- Egg Poultry Sheep Camels Slaughter Butcheries Agricultural Fodder Cattle Others try Farms Farms Farms Pens Houses Firms Outlets markets
Activities of the Animal and Plant Health Division
30 ANNUAL REPORT 2009 ANNUAL REPORT 2009 31 Inspections at animal farms in Al Ain: Food inspections:
The total number of inspection visits at animal farms in Al Ain reached 329 during the period from 1/4/2009 to 31/12/2009. Of the 329, 88 were to cow The Food Inspection Unit at ADFCA has made intense and extremely fruitful efforts to raise the standards of food hygiene in the emirate, resulting in a farms and 48 to poultry farms. The following table illustrates the nature and purpose of various inspection visits. quantum leap in food safety initiatives.
Activity Number of visits The unit has made 40,551 visits in the year 2009, resulting in the destruction of 544 tons of inedible food, and the issuance of 212 fines and 2,553 warnings. Cow Farms 88 Broiler Poultry Farms 34 Activity Total Number Egg Poultry Farms 14 Total number of inspection visits 40551 Sheep Farms 2 New license 341 Camels Pens 1 Renewal of license 3111 Slaughter Houses 34 Warnings 2553 Butcheries 38 Fines 212 Agricultural Firms 8 Closure 2 Fodder Outlets 8 Complaints 544 Cattle markets 7 )Destruction of foods (in tons 467 Others 95 Vehicle permits 1133 Total Number of visits 329 Follow-up 36689 Promotional campaign 16 Issuing certificates to animal breeding farms: Outlets complying with regulations 10167
The total number of certificates issued to animal breeding farms reached 18. The following table illustrates the purpose of these certificates
Certificate Issuance Number New 7 Renewal 8 Amendment 3 Total 18
32 ANNUAL REPORT 2009 ANNUAL REPORT 2009 33 Special procedures at restaurants and foodstuff outlets: Inspections at meat houses, hotels, schools and factories:
ADFCA focuses special attention on restaurants and foodstuff outlets because they deal directly with people and the well-being of the consumer is consid- Summary of activities by the Meat houses, Schools and Factories Unit:Summary of activities by the Restaurants and Foodstuff ered the red line that should not be crossed under any circumstance. The highest possible standards of food safety should be maintained at all costs. Outlets Unit:
Summary of activities by the Restaurants and Foodstuff Outlets Unit:
Activity Total number Activity Total number Inspection visits 21153 Total inspection visits 15976 New license 19 New license 14 Renewal of license 2443 Renewal of license 163 Warnings 1609 Warnings 706 Fines 190 Fines 26 Closure 1 Closure 1 Complaints 364 Complaints 43 )Destruction of foods (in tons 8 )Destruction of foods (in tons 178 Follow-up 17665 Outlets complying with regulations 2258
34 ANNUAL REPORT 2009 ANNUAL REPORT 2009 35 Activities at border points for food safety: Agricultural affairs:
The Department of Food Safety at Border Points destroyed 68,352 kg of food items at Port Zayed for not being halal or for exceeding the expiry date. At Sih To implement the Abu Dhabi government policy of developing a sustainable and environment-friendly agricultural sector that Shuaib Port, 22,141 kg of food stuff were not permitted to be unloaded because they did not have the required approval for transporting and distribution. strengthens the food security of the emirate, ADFCA has taken immense efforts to develop the emirate’s fish, animal and plant wealth. The results have been positive and tangible and have helped expand the emirate’s green cover. Table (4) illustrates the activities of the border point department:
Unit Location Food destroyed in Type of food Reason for destruction Food Type of food Reason for Accomplishments in agricultural research: Kilograms material rejected in rejection kilograms 1. The agricultural research plan for the year 2009 was prepared, focusing on the following: Sea and air ports Port Zayed 68352 1. Frozen food 1. The product not - Conducting studies on irrigation water and water requirements items (Chicken matching the halal - Conducting studies on fodder crops tolerant of salinity and chicken slaughter certificate - Conducting studies on organic and hydroponic agriculture products) 2. Not mentioning 2. Various food manufacturing date - Conducting studies on open field and green house agriculture items 3. Rust on the packaging - Conducting studies and experiments in fertilizing and finding alternatives to soil. Free Port 340000 Vegetables and - fruits 2. Work has begun on observing different fodder crops in open fields as well as in hydroponic agriculture at the Abu Dhabi 10627 Various food items - agricultural experiment stations and it has been approved by concerned officials at ADFCA. International Airport 3. Executive research programs have been put in place. Most important of them are: Al Ain INternational - - - - Testing the efficiency of biotic pesticides. Airport - Testing the efficiency of preservatives available in the soil. Total 418979 - - Experimenting the induction of new patterns of modern advanced agriculture. Land entry points Al Ghuwaifat 99025 1. Vegetables and - - Testing the efficiency of mechanical pesticide models. fruits 2. Frozen meat 3. Fresh fish Saih Shuaib - - - 22141 Various food Non-possession items of permit for transporting and distributing food Khatam Al Shakla - - - Mazyad 370 Non-possession of - health certificates Total 121536 22141 Total in all 1048262 - 22141
36 ANNUAL REPORT 2009 ANNUAL REPORT 2009 37 Accomplishments upon integrating the agriculture sector with the ADFCA: Centre of Organic Agriculture:
• Ownership transfer of all agricultural sector properties to the Authority The setting up of the Centre for Organic Agriculture represents an important step in enabling the farmers in the emirate to enter the markets and compete a. Work on transferring the ownership of all agricultural sector assets to the Authority is ongoing. The assets have been listed and the data saved strongly while preserving the water resources through the use of the latest technology as per the best international practices and standards. This is a pioneer- after stocktaking in Abu Dhabi, Al Ain and the Western Region up till 31/5/2009. The ADFCA has entered the data in its system in coordination ing model for preserving natural resources, achieving a host of environmental objectives, including the preservation of underground water. with the Abu Dhabi Finance Department. Centre for Organic Agriculture enjoys full independence. It receives support from Abu Dhabi Food Control Authority so that it plays a sterling role and benefit b. A team has been constituted to receive the agriculture sector>s assets and it began its work during October and November last year. from the experience of the Authority. The Centre achieves important social objectives such as guaranteeing fair prices for the farmers and launching different programs to support farmers, who are represented in the Governing Board of the Authority by two of their own. As for the economic objectives of the Centre, • Strategic Plan, Budget and Transfer of Employees: it offers them a marketing channel for their produce in the emirate, supports in making it more competitive and augments national income. a. The new strategic plan (2010 – 2013) of the ADFCA has been integrated with that of the agriculture sector in coordination with the general secretariat of the executive council and the finance department. The preparation of the organizational structure for the Centre and job descriptions for its staff, proposed budget, identification of appropriate land and place b. The agriculture sector>s budget has been integrated into that of the Authority for the year 2010 in coordination with the finance department of for its office as well as model farms in the Western Region and a number of empty farms in Al Bahia and Al Rahba for its operations have all been completed. Abu Dhabi. Work on linking projects to the initiatives as per the new strategic plan is ongoing. The best institutions in the field of organic farming in the world, especially in the US and Europe, have also been identified and asked to submit proposals for c. The list of agriculture sector employees in Abu Dhabi, Al Ain and the Western Region has been prepared and they have been classified in playing the role of strategic developers. Around 40 such institutions have so far been contacted. accordance with their professional qualifications, job grades and age. A consultant has been hired to evaluate the status at present and prepare an appropriate organizational structure for agricultural affairs at the Authority during the transition phase. Accomplishments concerning the Strategic Plan for the agricultural sector:
Farmers’ Service Centre in the Western Region: The strategic plan for the agricultural sector for 2010 are as follows: 1. Studying how to reduce water used in farming by measuring the actual irrigation water consumption using water meters at a number of farms (200) and The Farmers’ Service Centre in the Western Region enjoys financial and administrative independence as well as full legal capacity within the confines of its studies based on the water reservoirs for major agricultural crops such as date palms, fodders, tomatoes and cucumbers. objectives, and is deemed a fully legal entity. 2. Reducing the use of chemical fertilizers and encouraging the use of organic fertilizers by demonstrating its benefits in growing principal crops like date GRM, a consulting company, has been hired as a strategy developer to start the setting up the first phase of the centre. The company began work on 17/9/2009. palms, fodders, tomatoes, and in greenhouse crops by conducting surveys on a specimen of farms. Likewise, also studying the fertilizer containers that The setting up of the Farmers> Service Centre in the Western Region is one of the principal components of the plan for restructuring the agricultural sector. can be used for these crops at the agricultural experiment stations. The centre will provide agricultural services and undertake activities in the emirate in light of the work plan approved by ADFCA and in coordination with it. The centre’s primary objective is to actualize Abu Dhabi government>s agricultural policy by providing various agricultural services on the one hand and on 3. Reducing the use of chemical pesticides, providing guidance on the use of chemical pesticides where necessary and encouraging alternative pesticide the other hand, limiting the harmful effects of the agricultural practices currently prevalent in the emirate. methods (Optical, fermonic and kermonic traps) through integrated pesticide management schemes against diseases affecting date palms etc. 4. Adopting the best global agricultural practices (Global GAP) by equipping 100 farms (palm – vegetables in green houses) for implementing new agricul- tural practices. (Shaju, check the serial number….after 4, it is 6.) 5. Encouraging modern agricultural techniques that protect the environment and natural resources through the introduction of hydroponic farming sys- tem as an alternative to the use of soil in agriculture. This can be done through setting up model farms and fodder manufacturing units at the experiment stations. 6. Guaranteeing fair income to farmers through social support provisions that amount to AED 90,000, in addition to a special AED 10,000 provision for dates producers in return for the farmer’s compliance with the Farmers’ Service Centre’s program.
38 ANNUAL REPORT 2009 ANNUAL REPORT 2009 39 Veterinary Sector The strategic plan of the veterinary sector as envisaged from the vision and mission of ADFCA in line with the strategic directives of the Government of Abu Dhabi, entails the application of the highest standards of animal health to ensure the health and safety of food products of animal origin, achieve food security and serve the development and conservation of livestock.
Accomplishments associated with the merger of the veterinary sector: Participation of the veterinary sector in the planning of the strategy for the sector within ADFCA’s strategy was useful. Preparation of the annual budget for the veterinary sector for 2010 served ADFCA’s vision towards providing the best veterinary curative and preventative services for livestock in Abu Dhabi. 1- Evaluation of the existing technical staff working in the veterinary hospitals, clinics and veterinary laboratories in Abu Dhabi, Al Ain and the Western Region. Accomplishments & Performance Indicators 2- Recruitment of additional technical staff for veterinary hospitals and clinics in accordance with the approved structure of the sector by ADFCA’s board of directors. The Awareness side
Technical accomplishments: 1. Upgrading the standards of the provided treatment and diagnostic and other laboratory services. 2. Planning and implementing the mass livestock vaccination campaign that adopts the preventive medicine approach instead of the curative medicine approach. 3. Conducting brucellosis sero- surveillance in livestock in Abu Dhabi in order to determine the prevalence of the disease and set the relevant action plans for its containment. This is accompanied with awareness programs for livestock owners through meetings and distribution of brochures explaining the disease, how it is transmitted from infected animals to human beings and the relevant measures for prevention and control.
40 ANNUAL REPORT 2009 ANNUAL REPORT 2009 41 Awareness programs: ﻋﺰﻳﺰي اﻟﻤﺴﺘﻬﻠﻚ: ﻋﺰﻳﺰي اﻟﻤﺴﺘﻬﻠﻚ: ﻋﺰﻳﺰي اﻟﻤﺴﺘﻬﻠﻚ: With a view to raise awareness among the consumers about food safety, a number of awareness programs, meetings and workshops ُﻳـﻨﺼﺢ ﺑـﻤﺮاﻋﺎة اﻟﺘـﺎﻟﻲ ﻋﻨﺪ إﻋﺪاد ﻟﻀﻤﺎن ﻏﺬاء ﺻﺤﻲ اﺣﺮص ﻋﻠﻰ ُﻳﻨﺼﺢ ﺑﻤﺮاﻋﺎة اﻟﺘﺎﻟﻲ ﻋﻨﺪ ﻃﻬﻲ وﺗﺤﻀﻴﺮ اﻟﻐﺬاء ﺗﻄﺒﻴﻖ ﺷﺮوط اﻟﻨﻈﺎﻓﺔ اﻟﻌﺎﻣﺔ اﻟﻐﺬاء: have been conducted, targeting all sections of society, including students at schools and universities, housewives and other food t t t ﺟـﻬـﺎز أﺑــﻮﻇـﺒـﻲ ﺟـﻬـﺎز أﺑــﻮﻇـﺒـﻲ ﺟـﻬـﺎز أﺑــﻮﻇـﺒـﻲ -consumers. These programs have touched upon food issues and general safety and have been conducted through field visits, spe t t t ﻟﻠﺮﻗﺎﺑﺔ اﻟﻐﺬاﺋﻴﺔ ﻟﻠﺮﻗﺎﺑﺔ اﻟﻐﺬاﺋﻴﺔ ﻟﻠﺮﻗﺎﺑﺔ اﻟﻐﺬاﺋﻴﺔ t أﻣﻨﺎؤﻛﻢ ﻋﻠﻰ ﻏﺬاﺋﻜﻢ أﻣﻨﺎؤﻛﻢ ﻋﻠﻰ ﻏﺬاﺋﻜﻢ أﻣﻨﺎؤﻛﻢ ﻋﻠﻰ ﻏﺬاﺋﻜﻢ .cial awareness programs and participation in general and specialized exhibitions t t t t t t t . t Lectures at schools: t ADFCA has organized many special awareness lectures on food safety issues and public health for school students in differ- t t ent parts of the emirate of Abu Dhabi. The lectures sensitized the audiences on the importance of careful reading of the food labels and ways of identifying inedible and rotten food, in addition to introducing the students to food additives and their use in food products. PR & C - ADFCA PR & C - ADFCA Awareness campaigns in Al Ain:
- A campaign was held at the slaughter house in Central Souq, Al Ain, to enforce health PR & C - ADFCA regulations - An inspection campaign was carried out on vehicles transporting food items in the eastern region of the emirate of Abu Dhabi, organized by the department of field operations, Al Ain branch. - Two preparation campaigns were held preceding Ramadan and Eid Al Fitr. - Campaign held at warehouses to monitor pest control. - Preparation campaigns preceding Eid Al Adha and the National Day.
42 ANNUAL REPORT 2009 ANNUAL REPORT 2009 43 Awareness Campaigns
The Authority took part in many initiatives and events, in association with various government organizations, to strengthen cooperation in social activities and programs targeting students and the general public. Abu Dhabi Food Control Authority participated in the exhibition «My Environment is My National Responsibility» in March 2009, in association with Umm Al Muimineen Society in Ajman and the Ministry of Environment and Water. Participation in the event highlighted the role of the Authority and its concerted efforts in protecting the health and ensuring the safety of the consumers as well as in disseminating awareness about food safety. Department of Public Relations and Communication at the Authority participated in the events of fourth Gulf Day program for protecting the consumer in March 2009. This event, held in association with the Ministry of Economy, was used to distribute awareness publications on food safety and the rights of the consumers. Besides, field visits to schools and organizations helped spread awareness. At the afforestation week program held as part of the Municipalities Accomplishments & Performance Indicators month activities by the General Secretariat of Municipalities, a special corner was allocated for the general public to come and enquire about health safety issues. The Corporate side The Authority participated in the food safety week events with various well-targeted programs. During the Abu Dhabi Book Fair and at the Autism week events held at Al Wahda Mall in April 2009, the Authority disseminated awareness about food safety and general hygiene and distributed leaflets and other publications, in addition to answering queries from students about food safety issues. The Authority participated in the Hannover Fair 2009, which saw the presence of a number of prominent businessmen, including top entrepreneurs. Besides the many fairs and events, the Authority also took part in the Middle East Food Exhibition held at Abu Dhabi National Exhibition Centre. The Authority spon- sored a play at the Zayed Theatre for Children, targeting youngsters for health awareness.
44 ANNUAL REPORT 2009 ANNUAL REPORT 2009 45 Accomplishments and Performance Indicators – Corporate side Raising food awareness among consumers: ADFCA is keen on raising food awareness among the consumers through direct contact with the general public by way of the media (newspaper, radio, the Building and Developing Human Capabilities: ADFCA website and the toll free number), conducting of programs, participation in festivals that target all sections of society such as students of schools and ADFCA is keen to attract the best national talents through participation in career campaigns and fairs. It has participated in the Career Fair at HCT and universities, other categories of food buyers etc. Some programs and activities of ADFCA in this context are outlined below: recruited 23 nationals. In addition to this, it has also participated in the Career Fair in Abu Dhabi in February 2009 and in Al Ain in May 2009. The Authority has continued its drive to recruit nationals through the diploma course in food inspection offered at HCT in Abu Dhabi and Al Ain. The course was developed and established by ADFCA, which produced 49 graduates in 2009. Similarly, the Authority has recruited 47 new employees in the current year and conducted Events and Activities: training programs for about 21 students from the UAE University and HCT, in addition to receiving 62 female students from HCT who came on a study tour of the Authority. Out of the total number of employees in Al Ain, around 25% are women. Contract with Government Communication Centre for receiving complaints and suggestions: This is meant to receive complaints and suggestions from the public, respond to them or pass on their messages to the concerned officials. ADFCA is the Increasing women’s representation in ADFCA: third government body to tie up with the Government Communication Centre. The ADFCA toll free number is also attached to the Centre with a view to improve the standards of food safety and to respond to complaints and suggestions from the public in a fitting manner and ADFCA is keen on increasing female representation among the staff and training them for managerial positions. The percentage of Emirati women among resolve them within the least possible time in accordance with the quality standards adopted by the Authority. the staff at the Authority reached 27% in relation to Emirati men, who together constitute 70% of the workforce at the Authority. The total number of Emirati women at ADFCA is 125, making them 22% of the staff. Participation in the Dates Festival in the Western Region: In accordance with the best international practices in leadership, a sequential planning system has been implemented at the first, second and third tiers of ADFCA’s wing at the festival, which around 60,000 people from various sections of society visited, was received warmly. A detailed leadership. This has been done with a view to prepare a new generation capable of taking over leadership responsibilities when required. ADFCA also tries presentation about the ADFCA role and its continuous efforts at protecting the safety and health of the consumer was made on the to increase the representation of special needs people to 2% among the staff. occasion. Awareness booklets were also distributed to the visitors, in addition to responding to their queries.
Mystery shopper: Results Participation at the fourth Gulf Day for the Protection of the Consumer: Participation at the event consisted of an awareness campaign targeting all sections of society. ADFCA held lectures ADFCA achieved a quantum leap when a team from the Emirates Centre for Strategic Studies and Research conducted a ‘mystery shopper’ survey. The report of the survey showed remarkable improvement on the part of ADFCA employees in dealing with grievances from the public. The percentage of success was for school students and visited a number of schools. An educative program for the workers at food outlets was also 79.4 whereas it was a mere 17.3% in 2008. An improvement of 62.1% in a year is indeed a quantum leap. held on the occasion. The quality of services provided by the Authority also saw major improvement, from 66.4% in 2008 to 72.1% in 2009. This shows an improvement of 7.5% and 5.10 in terms of progressive improvement from the previous years.
46 ANNUAL REPORT 2009 ANNUAL REPORT 2009 47 «Our Summer is Special» Campaign: The ‘AUWN’ project: The Al Ain Branch of ADFCA, in association with Al Ain Educational Zone, visited several foodstuff firms and introduced the workers there to healthy ways of ADFCA laid down its plan for the ‘AUWN’ project in line with its policy on storing and circulating food. social service, aiming at improving conditions of social and community life and living. ‘AUWN’ made significant achievements in the year 2009, benefitting individuals and organizations, the details of which are out- Vaccination Campaign: lined below: The merger of the Veterinary Sector with ADFCA has contributed to and strengthened ADFCA’s role as a regulatory and enforcement authority 1. ADFCA has provided financial support to the UAE University, over highly important issues related to health and safety of animals and sponsored the College of Food and Agriculture’s second Food animal products. and Agriculture Festival at Al Ain and the College of Information The merger has facilitated ADFCA’s control systems over all food supply Technology’s social activities targeting special needs children. chains from farm to fork for all the different types of food products of 2. The Authority has provided support to Zayed Higher Foundation animal origin whether produced locally or imported from overseas. for Humanitarian Care and Special Needs, Minors and Orphans The Veterinary Sector implemented a mass livestock vaccination campaign Affairs and The Promising Child Festival, in addition to educa- tional projects, sending children from Zayed House for language in 2009-2010 that targeted six contagious and infectious livestock diseases courses abroad and other operational projects. with the ultimate aim of controling and subsequent eradication of these diseases. Out of almost 7.5 million doses of vaccine used for vaccination 3. ADFCA has sponsored two important special needs sports events: World Championship Road Race for Wheelchairs and of livestock during the 2009-2010 campaign, a total of 2,721,690 doses the fourth Al Ain International Forum for Special Needs Games. were used to vaccinate livestock against three diseases during the first Sponsorship for these events were part of its support for sports phase of the campaign in the last quarter of 2009, as shown below: as well as the special needs section. - Abu Dhabi Region 707,956 doses 4. The Authority has provided financial support to the Red Cres- - Western Region 707,581 doses cent Society to help science students from poor families and to - Al Ain Region 1,306153 doses alleviate the hardships of sick people. The campaign also included an awareness component that targeted livestock and camel owners. The purpose was to raise awareness about the benefits of vaccinations of livestock to ensure that they are free from diseases particularly, zoonotic diseases transmissible to humans, through laboratory testing, vaccination and preventive control measures. Awareness messages were communicated to people visiting ADFCA’s veterinary clinics and a number of awareness publications dealing with animal diseases and the important vaccinations necessary for livestock have been distributed. In addition, regular veterinary advices regarding keeping the livestock in sound health are communicated through local newspapers.
48 ANNUAL REPORT 2009 ANNUAL REPORT 2009 49 Events on “Paperless Day”: Cooperation at local and federal levels: a. Dubai Municipality: Cooperation and coordination in food safety cover veterinary services, developing methods to ensure food ADFCA participated in the “Paperless Day” activities which coincided with its strategic objectives of protecting natural resources in the emirate of Abu Dhabi through awareness programs and the implementation of quality systems for the environment. safety, protecting the health of the consumer, preempting duplication of efforts, preparation of strategic plan for the emirate of This program held on 4/6/2009, which produced excellent results, is outlined below: Dubai in the field of health and food safety for 2010 – 2014. - All printers, fax machines and photocopiers were switched off on this day except for emergencies b. Ministry of Health: Cooperation with the ministries of health and education and the UAE University to prepare a unified - An awareness lecture was held on that day by the Environmental Authority for ADFCA staff. The program began with a guide for school canteens and their menu. speech by the Director General, who encouraged the staff to be sensitive to the environment and its protection. c. Ministry of Environment and Water: ADFCA has made a studied assessment of the draft of the federal law No.5 of 2009 Daily consumption of paper at the Abu Dhabi main office and the Al Ain branch was measured to sensitize staff on environmental issued by His Highness, the President, governing organic products, their endorsement and circulation. protection, which was as follows: d. Health Authority: Many meetings were held with the Health Authority on the following: monitoring herbs and perfume outlets as well as herbal products and food supplements, following up on food poisoning. e. The General Secretariat of the Municipalities: ADFCA has participated in all the meetings of the General Secretariat Abu Dhabi Main Office of the Municipalities in the country in its capacity as a member of the National Committee for Food Safety and the 1/6 Monday 60 KG Veterinary Control Committee, in addition to participation in teams constituted by the committees. 2/6 Tuesday 58 KG f. General Directorate of Customs: Cooperation with the General Directorate in the Project for online interface 3/6 Wednesday 37 KG to specify the standards and frequency of inspections on imported food and linking it to DHABI customs 4/6 Thursday 8 KG program online. Al Ain Branch g. UAE Authority for Standards and Metrology: A number of meetings have been held with the UAE 2/6 Tuesday 10 KG Authority for Standards and Metrology to explore areas of cooperation and joint work to the mutual 3/6 Wednesday 4 KG benefit of both the organizations. 4/6 Thursday 500 Gram h. Environment Agency: A meeting was held regarding the online program for tracking the movement of chemical materials in the emirate of Abu Dhabi. i. Centre for Statistics: A meeting was held to discuss ways of cooperation and data and statistics collection. Other activities: j. Agriculture Sector: A meeting was held with the Pesticides Unit in Al Ain to discuss ADFCA has conducted benchmarking with other government organizations with regard to awareness programs with a view to develop an integrated the Pesticides Residue Project. department focusing on various kinds of awareness programs.
50 ANNUAL REPORT 2009 ANNUAL REPORT 2009 51 Cooperation at the level of the Gulf countries: Scope for improvement in operations includes: a. A workshop was held at the level of the GCC countries to set up a Gulf unit for risk assessment: The Food Safety Committee of the General Secretariat - Putting the Professional Conduct Guide on the website and its circulation across the workforce at ADFCA through daily emails. for the GCC countries in association with ADFCA held a workshop on “Food Risk Analysis” on May 11-12, 2009. Official delegations from GCC countries - Setting up a system to receive suggestions from employees to strengthen their participation and to continuously improve the atmosphere through their participated in the workshop which was held in Abu Dhabi. participation, leading to better employee satisfaction and a sense of belonging. b. The Gulf Committee for the Safety of Genetically Modified Food: The Gulf Committee for Food Safety held a technical meeting in Abu Dhabi on December 8-9, 2009. Organized by ADFCA and attended by representatives from the GCC countries, the meeting saw the participation of international experts and - Strengthening the culture of quality and changing it through Integrated Management System (IMS). specialists. The meeting was held for the purpose of discussing the final draft of the GCC Guide for Imported Food Safety in line with the agreements - Implementation of a system of balanced scorecard (BSC) in line with ADFCA’s strategic plan. (This is to align the priorities and objectives of the various of the World Trade Organization. The meeting resulted in a number of amendments to the guide as per the recommendations of the experts and GCC sectors with the strategic plan of the Authority. It is also meant to let the staff know the extent of their role in achieving the goals of the different sectors representatives. in particular and the priorities of the Authority in general). c. The GCC Technical Sub-Committee for Genetically Modified Food: The committee, whose general secretariat is held by ADFCA on behalf of the UAE, held its second meeting in Abu Dhabi in April 2009. Representatives from the GCC countries participated in it and discussed a number of drafts for the standards and specifications of genetically modified food.
Regional and International Collaboration The Authority cooperates on many fronts at regional and international levels. It is currently strengthening its strategic partnership in investments with the Government of Queensland in Australia. This partnership includes joint efforts in agricultural development such as the manufacturing of food materials, education and services and technology transfer. The Authority also works with Singapore Cooperative Society in food safety and food control-related initiatives like training programs and visits, implementation of research studies and food safety systems and testing of imported and local food. Also worth mentioning in this context are the collaboration with Western Australia Trade Office in the field of natural resources management and food safety and the comprehensive tie up with the Food Safety Authority of Ireland in various areas of food safety.
Activities of ADFCA’s Scientific Committee: The sixth meeting of the committee was held in April 2009 and the seventh in December 2009 for presenting the latest global developments in food safety and agriculture. The food safety topics discussed at the meeting included the fundamentals and models of public policy, the importance of implementing regulations based on risk analysis in the local markets, methods of awareness drives in the field of food safety, the special guide on implementing food safety regulations based on risk analysis and the basics of laying down scientific strategies. The agriculture-related topics discussed were the variety of agricultural functions, irrigation methods, salinity-resistant crops in dry lands and inspection systems for animal breeding farms including the enumeration and numbering of animals.
52 ANNUAL REPORT 2009 ANNUAL REPORT 2009 53 Electronic and Computing System: Services and Operations have been fully automated during the year 2009. Twelve electronic services targeted have been automated during this period.
- Online Program for Border Crossings: ADFCA has set up a special program for monitoring food cargoes coming via border crossings thanks to the sincere efforts of both the IT department and field operations division.
- Self-Service System for Certificates: Financial Statements The self-service system for certificates was launched last year in coordination with the HR Management and IT departments. With internal efforts from both sections, the project was completed. The services were launched for the employees in Abu Dhabi and Al Ain and the certificates are issued in both English 31 December 2009 and Arabic. The self-service system has also been linked to the finger-print system for attendance.
- Online inspections: • Inspection system for imported food was implemented at Port Zayed. This will be implemented at other border crossings in line with the strategic plan. • An electronic statistical system was implemented to keep track of food imported through the border crossings in the emirate. • An e-numbering system for food firms was constituted, making them easily reachable for the inspection teams. • Completion of the Professional Conduct guide for field inspectors. • Six services offered to clients have been made online and work on other services is ongoing. • Use of laptops to expand the field inspection base for food firms to cover most areas of Abu Dhabi.
54 ANNUAL REPORT 2009 ANNUAL REPORT 2009 55 Income Statement Balance Sheet Year ended 31 December 2009 At 31 December 2009
2009 2008 2009 2008 AED AED AED AED ASSETS FUNDING Non-Current Assets Services Revenues 11,688,757 8,363,141 Furniture and Equipment 31,031,144 50,387,833 Government Funding 531,047,170 280,303,000 Current Assets TOTAL INCOME & FUNDING 542,735,927 288,666,141 Prepayments and Other Assets 27,277,832 8,891,680 Bank Balances and Cash 188,546,758 61,637,843
COSTS 215,824,590 70,529,523 Staff Cost 363,858,107 193,614,644 TOTAL ASSETS 246,855,733 120,917,356 Depreciation 2,954,287 3,008,320 EQUITY AND LIABILITIES Administrative and Other Costs 542,290,601 39,529,598 TOTAL COST 909,102,994 236,152,562 Equity Government of Abu Dhabi Account (263,375,524) 102,991,543
Total Equity (263,375,524) 102,991,543 REVENUE SURPLUS (DEFICIT) OVER (366,367,067) 52,513,579 EXPENSES FOR THE YEAR Non-Current Liability Employees' End of Service Benefits 5,616,370 3,648,953
Current Liability Accounts Payable and accruals 504,614,888 14,276,861
Total Liabilities 510,231,258 17,925,813
TOTAL EQUITY AND LIABILITIES 246,855,733 120,917,356
56 ANNUAL REPORT 2009 ANNUAL REPORT 2009 57 Cash Flow NOTES TO THE FINANCIAL STATEMENTS Year ended 31 December 2009 31 December 2009 2009 2008 AED AED The Financial Statements for Abu Dhabi Food Control Authority, prepared by the Finance Division, comprises Income Statement, Balance Sheet and Cash Operating Activities Flow Statement as of 31 December 2009, besides a summary of significant accounting policies and clarifications thereof.
Revenue (deficit) Surplus Over Expenses for the year )366,367,067( 52,513,579 Clarifications on Financial Statements: Depreciation )2,052,813( 3,008,320 The Financial Statements were prepared in accordance with International Financial Reporting Standards. The financial statements are prepared under the Provision for Employees End Of Service Benefit 2,235,843 1,030,326 historical cost convention. Gain on Disposal of Furniture and Equipment )2,512,928( - )368,696,966( 56,552,225 The clarifications are as follows: Working Capital Changes 1. Administrative and other expenses for the year 2009 reached AED 542,290,600, signifying an increase of 1271.86% from 2008, and this was due Prepayments and Other Assets )18,392,152( 988,173 to the merge of the Agriculture Sector with the Authority. Accounts Payable and Accruals 490,338,027 )3,220,135( 2. Manpower Cost in 2009 amounted to AED 363,858,107, an increase of 87.93% from 2008 due to the increase in employees’ number and the Cash from (used in) Operations 103,248,909 54,320,263 manpower cost of the Agriculture Sector from September 2009. Employees' End of Service Benefits Paid )268,426( )70,301( 3. The remuneration of key management during the period (Board of directors, Executive Committee and the Scientific Committee) for 2009 was AED 1,089,878, a decrease of 3% from the previous year. Net cash from Operating Activities 102,980,483 54,249,962 4. Advance payments and other assets for 2009 reached AED 27,277,832, an increase of 206.78% from 2008, the increase due to local housing loan. 5. End of service benefits for expatriate employees in 2009 amounted to AED 5,616,370, an increase of 53.93% from 2008, due to the recruitment Investing Activities of new employees and the increase in service years. 6. Accounts Payable and Accruals for 2009 was AED 504,614,888, an increase of 3,434.5% from the year 2008, which is due to the merger of the Purchase of Furniture and Equipment 18,584,542 )26,927,631( Agriculture Sector. Proceeds from Disposal of Furniture and Equipment 5,343,890 - 7. Government funding for 2009 was AED 531,047,170, an increase of 89.46% from the previous year, due to the merge of the Agriculture Sector and the Capital Projects. Net Cash used in Investing Activities 23,928,432 )26,927,631( 8. The authorised capital expenditure carried forward into 2010 was AED 104,148.000 as at 31 December 2009. Increase (Decrease) in Cash and Cash Equivalents 126,908,915 27,322,331 9. The Revenues collected from services in 2009 were AED 11,688,757, an increase of 39.77% from 2008, due to the Veterinary Sector revenues.
Cash and Cash Equivalents at 1 January 61,637,843 34,315,511 PS: Financial Statements for 2009 have not been audited and approved by the external auditor of the Authority.
Cash and Cash Equivalents at 31 December 188,546,758 61,637,842
58 ANNUAL REPORT 2009 ANNUAL REPORT 2009 59