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Agenda of Ordinary Meeting of Council

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Agenda of Ordinary Meeting of Council Ordinary Meeting of Council AGENDA 26 June 2019 Commencing at 5.30pm Bungendore Council Chambers QUEANBEYAN-PALERANG REGIONAL COUNCIL BUSINESS PAPER AGENDA – 26 June 2019 Page i On-site Inspections - Nil Queanbeyan-Palerang Regional Council advises that this meeting will be webcast to Council’s website. Images and voices of those attending will be captured and published. A recording of the meeting will be archived on the website. To view webcasts or archived recordings, please go to webcast.qprc.nsw.gov.au Webcasts of Council meetings cannot be reused or reproduced in any way and are subject to copyright under the Copyright Act 1968. 1 OPENING 2 ACKNOWLEDGEMENT OF COUNTRY 3 APOLOGIES AND APPLICATIONS FOR A LEAVE OF ABSENCE BY COUNCILLORS 4 CONFIRMATION OF MINUTES 4.1 Minutes of the Ordinary Meeting of Council held on 22 May 2019 4.2 Minutes of the Planning and Strategy Committee of the Whole held on 12 June 2019 5 DISCLOSURES OF INTERESTS 6 ADJOURNMENT FOR PUBLIC FORUM 7 NOTICES OF MOTIONS OF RESCISSION 8 MAYORAL MINUTE 9 REPORTS OF COMMITTEES 9.1 Greenways s.355 Committee Meetings Minutes ................................................... 3 9.2 Les Reardon Reserve s.355 Committee Meetings Minutes .................................. 5 9.3 Wamboin Locality Committee Meeting Minutes 1 April 2019 ................................ 7 9.4 Burra Locality Committee Meeting Minutes 9 April 2019 ...................................... 9 9.5 Report of the Access Committee ........................................................................ 11 10 REPORTS TO COUNCIL - ITEMS FOR DETERMINATION 10.1 DA 446-2018 - Takeaway Food and Drink Premises - Including Revised Pylon Sign Design - 6 Ferdinand Lane, Jerrabomberra ................................................ 13 10.2 DA 505-2018 - Takeaway Food and Drink Premises - Including Revised Pylon Sign Design - 10 Ferdinand Lane, Jerrabomberra .............................................. 19 10.3 Draft Bungendore Structure Plan 2018-2048 ...................................................... 25 10.4 Adoption of Braidwood Archaeological Management Plan .................................. 31 10.5 Kanga Cup - Request for Contribution ................................................................ 35 10.6 Sports Assistance Scheme - Request for Donation ............................................ 37 10.7 Tender for Supply and Delivery of four (4) 14 Tonne Self Propelled Smooth Drum Vibratory Rollers (Contract 2019-40) ........................................................ 39 i QUEANBEYAN-PALERANG REGIONAL COUNCIL ORDINARY MEETING OF COUNCIL BUSINESS PAPER AGENDA – 26 June 2019 Page ii 10.8 Tender for the Demolition of Two Decommissioned Water Service Reservoirs in Queanbeyan ................................................................................................... 41 10.9 Draft South Bungendore Stormwater Masterplan ............................................... 45 10.10 Grant Funding under Round 4 of the Bridges Renewal Program ........................ 51 10.11 Braidwood Floodplain Risk Management Study and Plan .................................. 53 10.12 Braidwood and Bungendore Offices - customer centres ..................................... 57 10.13 Adoption of 2019-20 Operational Plan and Fees and Charges ........................... 65 10.14 Cultural Assistance Scheme grant for Karabar High to exhibit in The Exhibition Space ................................................................................................................. 69 10.15 QPRC 2019/20 Annual Grants and Donations Program ..................................... 71 10.16 Community Cultural Event .................................................................................. 75 10.17 Donations from Christmas in July 2019 Gate Takings ....................................... 79 10.18 Men's Shed Captains Flat .................................................................................. 81 10.19 3 Hoover Road - Lease to Queanbeyan & District Pre School Association ......... 85 10.20 Administrative adjustment to QPRC Code of Meeting Practice ........................... 89 10.21 Adoption of Council Policies - Second Tranche .................................................. 91 10.22 Adoption of Complaint Management Charter and Policies .................................. 95 10.23 Investment Report - May 2019 ........................................................................... 99 10.24 Making the Rate for 2019/2020 Queanbeyan-Palerang Regional Council ........ 101 10.25 LGNSW Annual Conference 2019 .................................................................... 117 10.26 Panel of Code of Conduct Reviewers ............................................................... 119 11 REPORTS TO COUNCIL - ITEMS FOR INFORMATION 11.1 Outcome of Land and Environment Court Appeal - DA 31-2018 - 2A Meredith Street, Queanbeyan ......................................................................................... 123 11.2 Heritage Funding 2019-2021 ............................................................................ 125 11.3 Use of Glyphosate and Other Weed Control Chemicals - Proposed Workshop 127 11.4 Halfway Creek Bridge - Bungendore Road ....................................................... 129 11.5 Library Closure for Refurbishment 2/9/19 - 14/9/19 .......................................... 133 11.6 Q Board Minutes 6 May 2019 ........................................................................... 135 11.7 Rates Harmonisation ........................................................................................ 137 12 REPORTS TO COUNCIL - DELEGATES’ REPORTS 12.1 Mayor's Report ................................................................................................. 143 13 NOTICES OF MOTIONS 13.1 Refill Water Stations ......................................................................................... 145 14 QUESTIONS WITH NOTICE 14.1 Responses to Councillors' Questions ............................................................... 149 15 NOTICE OF INTENTION TO DEAL WITH MATTERS IN CLOSED SESSION 150 Confidential - Not for Publication 16 REPORTS FOR CLOSED SESSION 16.1 CEO's Annual Performance Review ii QUEANBEYAN-PALERANG REGIONAL COUNCIL ORDINARY MEETING OF COUNCIL BUSINESS PAPER AGENDA – 26 June 2019 Page iii Item 16.1 is confidential in accordance with s10(A) (a)of the Local Government Act 1993 because it contains personnel matters concerning particular individuals (other than councillors) and discussion of the matter in an open meeting would be, on balance, contrary to the public interest. 17 CONCLUSION OF THE MEETING LIST OF ATTACHMENTS – (Copies available from CEO/General Manager’s Office on request) Open Attachments Item 9.1 Greenways s.355 Committee Meetings Minutes Attachment 1 Greenways s.355 Committee meeting minutes 26 March 2019 (Under Separate Cover) Attachment 2 Greenways s.355 Committee meeting minutes 11 June 2019 (Under Separate Cover) Item 9.2 Les Reardon Reserve s.355 Committee Meetings Minutes Attachment 1 Les Reardon Reserve s.355 Committee meeting minutes 21 March 2019 (Under Separate Cover) Attachment 2 Les Reardon Reserve s.355 Committee meeting draft minutes 5 June 2019 (Under Separate Cover) Attachment 3 Les Reardon Reserve s.355 Committee financial statements 5 June 2019 (Under Separate Cover) Item 9.3 Wamboin Locality Committee Meeting Minutes 1 April 2019 Attachment 1 Wamboin Locality Committee meeting 1 April 2019 (Under Separate Cover) Attachment 2 Wamboin Locality Committee - Terms of Reference (Under Separate Cover) Item 9.4 Burra Locality Committee Meeting Minutes 9 April 2019 Attachment 1 Burra Locality Committee meeting minutes 9 April 2019 (Under Separate Cover) Item 9.5 Report of the Access Committee Attachment 1 Access Committee Minutes 10 May 2019 (Under Separate Cover) Attachment 2 Accessibility article (Under Separate Cover) Attachment 3 First Peoples Disability Network (Under Separate Cover) Attachment 4 Glenn Innes Severn Council paper (Under Separate Cover) Item 10.1 DA 446-2018 - Takeaway Food and Drink Premises - Including Revised Pylon Sign Design - 6 Ferdinand Lane, Jerrabomberra Attachment 1 DA 446-2018 - Revised Pyon Sign Plan - 6 Ferdinand Lane (Under Separate Cover) Attachment 2 DA 446-2018 - Copy of Report to Council - 12 June 2019 - 6 Ferdinand Lane (Under Separate Cover) Attachment 3 DA 446-2018 - Section 4.15 Matters for Consideration - 6 ferdinand Lane (Under Separate Cover) Attachment 4 DA 446-2018 - Architectural Plans - 6 Ferdinand Lane (Under Separate Cover) Attachment 5 DA 446-2018 - Submissions Part 1 - 6 Ferdinand Lane iii QUEANBEYAN-PALERANG REGIONAL COUNCIL ORDINARY MEETING OF COUNCIL BUSINESS PAPER AGENDA – 26 June 2019 Page iv (Under Separate Cover) Attachment 6 DA 446-2018 - Submissions Part 2 - 6 Ferdinand Lane (Under Separate Cover) Attachment 7 DA 446-2018 - Draft Conditions of Consent (Under Separate Cover) Item 10.2 DA 505-2018 - Takeaway Food and Drink Premises - Including Revised Pylon Sign Design - 10 Ferdinand Lane, Jerrabomberra Attachment 1 DA 505-2018 - Revised Signage Plan - KFC Pylon Sign - 10 Ferdinand Lane (Under Separate Cover) Attachment 2 DA 505-2018 - Revised SIte Plan - KFC Pylon Sign - 10 Ferdinand Lane (Under Separate Cover) Attachment 3 DA 505-2018 - Report to Council - 12 June 2019 - 10 Ferdinand Lane (Under Separate Cover) Attachment 4 DA 505-2018 - Section 4.15 Matters for Consideration - 10 Ferdinand Lane (Under Separate Cover) Attachment 5 DA 505-2018 - Architectural Plans
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