Quarkxpress® 7 PDF Creation Guide for Print Production

QuarkXpress® 7 PDF Creation Guide for Print Production

Version 2.0; May 21, 2007

Contents 1. Introduction...... 1 2. Supported Versions...... 1 3. PDF Setup and Creation Processes...... 1 3.1. Screenshot Tutorials...... 1

3.1.1. Direct PDF Export...... 1

3.1.2. Writing PostScript Files/Distilling-to-PDF...... 6 4. Summary...... 12 5. Implementation Date...... 12 6. Feedback...... 12 Technology Division Phone: 802.244.1457 Pilgrim Five, Suite 5 Fax: 802.244.1462 5 Pilgrim Park Road Email: [email protected] Waterbury, VT 05676

QuarkXpress® 7 PDF Creation Guide for Print Production DJS_QuarkXpress2.0b: version 2.0b; March 21, 2007; pre-web release version 0.1 March 17, 2004 Draft; KL version 1.0 March 26, 2004 Initial Release; after Preflight comments, AB version 1.1 April 26, 2004 Revision; after IT comments, SW version 2.0b March 21, 2007 Pre-web release; KL version 2.0 May 21, 2007 Web release; after TechDev comments, SW

1. Introduction This document is intended as a QuarkXpress reference guide to create prepress-quality PDFs for delivery to Dartmouth Jour- nal Services. Following these guidelines will assist in producing PDF files which process efficiently and print as intended. Con- sult the Configuring a Workstation for PS/PDF Generation document for other important information regarding Adobe Distiller setup if using the PostScript/Distiller method of PDF creation. We will update this document as necessary to accomodate emerging technologies and software revisions.

2. Supported Versions QuarkXpress 4.x-7.x are supported.

3. PDF Setup and Creation Processes PDFs can be created by either: a) directly exporting-to-PDF; b) writing PostScript files and normalizing to PDF withAcrobat Distiller. Prior to QuarkXpress 6, saving directly to PDF was not recommended. However, it is now relatively easy to achieve prepress- quality exported PDFs, assuming proper application criteria have been set. In most cases, this method will provide the best possible quality. Please use the process with which you are more comfortable; both PDF creation methods are outlined in this document.

3.1. Screenshot Tutorials Please use the following guidelines to first set application criteria and then create PDF(s). By defining a “preset” or “style”, you can save time by not having to configure the settings each time a PDF file is created.The guidelines also provide baseline criteria for previous versions, and are available as ready-made importable preset files in the DJS Resource Library (www. dartmouthjournals.com/resources).

3.1.1. Direct PDF Export

• Select Edit–>Output Styles...

• Select New–>PDF button

1 • Input a name for the new PDF Style (example: DJS Prepress-Quality PDF Style)

• Select Pages tab

• Set criteria according to window

• Select MetaData tab

• This criteria is optional and does not affect final quality.

• Select Hyperlinks tab

• Set criteria according to window

2 • Select Compression tab

• Set criteria according to window

• Select Color tab

• Set criteria according to window

• Select Fonts tab

• Set criteria according to window

3 • Select Marks tab

• Set criteria according to window

• Select Bleed tab

• Set criteria according to window

• Select Transparency tab

• Set criteria according to window

4 • Select OPI tab

• Set criteria according to window

• Select JDF tab

• Set criteria according to window

• Select Summary tab • Review selected options • Select OK button

• Select Save button to preserve the new PDF style

5 After new PDF Export Presets have been saved, these steps should be followed to create PDFs:

• Select File–>Export–>Layout as PDF

• Select a destination folder for the PDF • Select the proper PDF Style • Select the Save button and the PDF will be created in the folder specified

This concludes the QuarkXpress Export method of PDF creation.

3.1.2. Writing PostScript Files/Distilling-to-PDF The Prinergy Refiner PPD file that is referred to in this section is available in the Resources area of the Dartmouth Journal Services website (www. dartmouthjournals.com/resources). Please refer to the Configuring a Work- station for PostScript/PDF Creation document for each platform’s installation guidelines.

• Select Edit–>Output Styles...

6 • Select New–>Print button

• Input a name for the new Print Style (example: DJS Prinergy Refiner PostScript)

• Select Device tab

• Set criteria according to window

Notes: Prinergy Refiner will be available if it was correctly installed according to your OS. The Configuring a Workstation for PS/PDF Generation document provides installation instructions for the Prinergy Refiner PPD. Paper Width and Paper Height should be set to 1" larger dimensions than the Document Size (trim size) to oversize PDFs (i.e. 8.5" x 11" trim size of book = 9.5" x 12" page size). Page marks and bleeds will then remain visible in generated files.

• Select Pages tab

• Set criteria according to window

7 • Select Color tab

• Set criteria according to window

• Select Pictures tab

• Set criteria according to window

• Select Fonts tab

• Set criteria according to window

8 • Select Marks tab

• Set criteria according to window

• Select Bleed tab

• Set criteria according to window

• Select Transparency tab

• Set criteria according to window

9 • Select OPI tab

• Set criteria according to window

• Select JDF tab

• Set criteria according to window

• Select Advanced tab

• Set criteria according to window

10 • Select Summary tab • Review selected options • Select OK button

• Select Save button to preserve the new Print style

After Print Style criteria has been input, these steps should be followed to create PDFs:

• Select File–>Print

• Make sure that both the proper Printer and Print Style has been chosen • Select Print button

11 • Select the destination folder for the PostScript file • Select Save button and the PostScript file will be created • Use Adobe Distiller to create PDFs from PostScript files. Be sure to use the recommended DJS Joboptions outlined in the Adobe Distiller Guide to preserve graphics and text quality.

This concludes the QuarkXpress PostScript-to-PDF method of PDF creation.

4. Summary A properly configured Output Style for exporting or printing (with appropriate Distiller Joboptions) will help preserve graphics/text quality and produce PDFs which process well. Please consult the Configuring a Workstation for PS/PDF Generation document to make certain your PostScript printer has been correctly configured and other accessory files have been properly installed. The example screenshots in this tutorial were created from QuarkXpress v7.02 running on the Windows XP platform. Other versions of Quark, including those on Macintosh, may contain menus that slightly differ. However, critical parameters and options used herein are available in previous versions and on the Macintosh versions.

5. Implementation Date Please implement these settings after May 21, 2007.

6. Feedback This document is designed as reference material to simplify creation of high quality PDF files, but the goal is also to develop solutions and techniques that can work well within a broad range of online and print production workflows.Therefore, we welcome your suggestions if you feel there is something that can be improved upon, and welcome any questions you may have concerning this data. Please contact us via email at [email protected] with comments.