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July 23, 2019 JULY 23, 2019 MINUTES OF THE REGULAR MEETING OF THE OKLAHOMA TURNPIKE AUTHORITY, HELD JULY 23, 2019 AT THE NEAL A. MCCALEB TRANSPORTATION BUILDING, 3500 MARTIN LUTHER KING AVENUE, OKLAHOMA CITY, OKLAHOMA 73111. Notice of the schedule of regular meetings of the Oklahoma Turnpike Authority for the calendar year 2019 having been given to the Oklahoma Secretary of State, and public notice and agenda having been posted in prominent public view at the principal office of the Oklahoma Turnpike Authority, Neal A. McCaleb Transportation Building at 3500 Martin Luther King Avenue, Oklahoma City, Oklahoma, twenty-four (24) hours prior to this meeting, excluding Saturdays, Sundays and legal holidays, all in compliance with the Oklahoma Open Meeting Act. CALL TO ORDER: Ms. Dana Weber called the meeting to order at 10:35 a.m. ROLL CALL: PRESENT: Ms. Dana Weber Mr. Gene Love Mr. Guy L. Berry Mr. Todd A. Cone Mr. John Titsworth ABSENT: Mr. John D. Jones INTRODUCTION OF GUESTS: Ms. Jenny Johnson introduced the following guests: Mr. D. J. Niebrugge, Allen Contracting, OKC; Mr. Kevin Kriewall, Craig & Keithline, Tulsa; Secretary Gary Ridley, EST Engineering, OKC; Mr. Mike Lipps, Duit Construction, Edmond; Mr. Tim Duit, Duit Construction, Edmond; Mr. Jon Moellenberg, RBC, Denver, CO; Mr. Jeremy Stoner, ODFA, OKC; Mr. Earl Skarky, OKC; Mr. Jim Duit, Duit Construction, Edmond; Mr. Rod Abbott, Sherwood, Tulsa; Mr. Brian Schmitt, Triad Design Group, OKC; Mr. Mark Richardson, AECOM, Denver, CO; Mr. Mike Webb, Manhattan Road & Bridge, Tulsa; Ms. Kristen McCullough, Garver, Tulsa; Mr. Brent Schniers, Garver, Tulsa; Mr. Nick Braddy, Garver, Tulsa; Mr. Gabriel Meidl, Olsson, OKC; Mr. Mike Morrison, W2M Consulting, Edmond; Mr. Seth Buchanan, ODOT, Tulsa; Mr. Rhett Bredy, JP Morgan, Dallas, TX; Mr. Ira Barrow, Atkins, Edmond; Mr. Tyler Talley, eCapitol, OKC; Mr. Scott Young, Jacobs, OKC; Mr. George Raymond, SRB, OKC; Mr. Suhil Bagighni, Jacobs, OKC; Mr. Geoff Covalt, CEC, OKC; Mr. Paul Green, Freese & Nichols, OKC; Mr. Gary Evans, EST, OKC; Ms. Heidi Katz, HNTB, OKC; Mr. Jim Benson, Poe and Associates, OKC; Mr. Colin Moran, Olsson, OKC; Mr. Todd Brawley, Olsson, OKC; Mr. Colby Bachman, Olsson, OKC; Mr. Greg Sparks, MKEC, OKC; and Mr. Hai Wei Lim, MKEC, OKC. APPROVAL OF MINUTES: Chairwoman Weber called for approval of the minutes for the Regular Meeting of June 25, 2019. It was moved by Mr. Berry and seconded by Mr. Love that the minutes be approved as presented. The motion carried by the following vote: YES: Love, Berry, Titsworth, Weber ABSTAIN: Cone EMPLOYEE RECOGNITION AND OTHER AWARDS: There were no employee recognitions for the month of July. July 23, 2019 Page 2. ITEMS OF BUSINESS: FINANCE COMMITTEE ITEM(S) ITEM 591 TAB 1 A. Consider, take action and vote for the approval or disapproval to authorize the Director to negotiate and execute an Amendment to the 2019 license plate image review contract with Oklahoma Correctional Industries for additional toll violation and AET PlatePay image review services. – PIKEPASS Division. Mr. Cone presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Cone and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber ITEM 592 TAB 2 A. Consider, take action and vote for the approval or disapproval to authorize the Executive Director to execute a temporary employment service contract with American StaffCorp staffing firm for temporary toll collectors and customer service representatives. – Executive Division. Mr. Cone presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Cone and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber ITEM 593 TAB 3 A. Consider, take action and vote for the approval or disapproval to authorize the Director to negotiate and execute the 2019-2020 Appendix C with the Office of Management and Enterprise Services (OMES) for an amount NTE $460,000. This is an annual true up as part of the consolidated state services OTA receives from OMES. – Information Technology Division. Mr. Cone presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Cone and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber July 23, 2019 Page 3. ITEM 594 TAB 4 A. Consider, take action and vote for the approval or disapproval to authorize the Director to negotiate and execute the purchase of network equipment and services in an amount NTE $850,000 to allow OTA to replace aging and end of life equipment along with the addition of new equipment that will improve OTA’s network resiliency. – Information Technology Division. Mr. Cone presented this item stating it was reviewed by the Finance Committee and staff recommended approval as presented. It was moved by Mr. Cone and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber ITEM 595 TAB 5 A. Consider, take action and vote for the approval or disapproval of the Payment Register for the month of June 2019. – Controller Division Mr. Cone presented this item stating it had been reviewed and staff recommended approval as presented. It was moved by Mr. Cone and seconded by Mr. Love that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber ENGINEERING AND CONSTRUCTION COMMITTEE ITEM(S) ITEM 596 TAB 6 A. Consider, take action and vote for the approval or disapproval of the following Change Order(s)/Supplemental Agreement(s) – Construction Division: 1. EOC-2435 & 2434B, CO #1 Bob Bergkamp Construc. $365,000.00 0 Days 2. EOC-2463, CO #3 Allen Contracting $35,000.00 0 Days 3. IN-MC-58, SA #2 B&B Construction Co. $39,822.00 0 Days 4. JKT-2343A, SA #9 Duit Construction Co. $154,448.36 0 Days 5. JKT-2344, SA #3 & CO #1 Manhattan Road & Bridge $0.00 0 Days 6. JKT-2371, CO #2 Sherwood Construction ($132,256.64) 0 Days Mr. Love presented this item stating it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber July 23, 2019 Page 4. ITEM 597 TAB 7 A. Consider, take action and vote for the approval or disapproval of the following Inspection and Testing Contract(s) – Construction Division: Project No. Consultant Amount Fund 1. IN-MC-59/60 CEC Co. NTE $810,986.00 RM Bridge Rehabilitation Bridge No. 40.45 & 30.94 Indian Nation Turnpike Mr. Love presented this item stating it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber ITEM 598 TAB 8 A. Consider, take action and vote for the approval or disapproval of the following Contract Modification – Engineering Division: Project No. Consultant Amount Fund 1. SP-59 Poe & Associates $6,964,691.85 CONST Modification No. 6 Program Manager Driving Forward Program Various Turnpikes Mr. Love presented this item stating it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. Ms. Weber commented that the contract modification was the same process that had been used for the development of prior one-year extensions to the Consultant’s Driving Forward Program Management contract. Mr. Love commented that the modification amount included amounts for the Consultant’s use of sub-consultants. It was moved by Mr. Love and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber ITEM 599 TAB 9 A. Consider, take action and vote for the approval or disapproval of a request to modify the agreement between Craig County, Department of Transportation, and Cherokee Nation for the reconstruction of Bridge No. 47.56 on the Will Rogers Turnpike to extend the agreement and to adjust the overall cost of the project. – Engineering Division Mr. Love presented this item stating it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber July 23, 2019 Page 5. ITEM 600 TAB 10 A. Consider, take action and vote for the approval or disapproval of a request for the following utility relocation services for Driving Forward – Engineering Division: Utility Owner(s) Project No. Estimate Amount 1. Oklahoma Gas & Electric EOC-2402 $382,717.04 2. Oklahoma Gas & Electric EOC-2401 $102,723.48 3. Oklahoma Gas & Electric EOC-2403 $157,520.74 Mr. Love presented this item stating it was reviewed by the Engineering and Construction Committee and staff recommended approval as presented. It was moved by Mr. Love and seconded by Mr. Berry that the Authority approve this item as presented. The motion carried by the following vote: YES: Love, Berry, Cone, Titsworth, Weber ITEM 601 TAB 11 A.
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