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Special Meeting AGENDA The Corporation of the Township of Hornepayne Special Meeting Wednesday, March 10, 2021 at 6:00 PM Virtual Meeting Room Hornepayne, Ontario Please be advised this meeting will be recorded and live-streamed on YouTube for public viewing. Council motions are recommendations and may or may not be the views of Council Page 1. CALL TO ORDER 1.1. Open Meeting BE IT RESOLVED that we do call this special meeting of Council to order on Wednesday, March 10th, 2021 at p.m. 2. REVIEW AND NOTE ANY CHANGES TO AGENDA 3. APPROVAL OF AGENDA 3.1. Approve Agenda BE IT RESOLVED that Council does hereby approve the agenda as presented. 4. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF/DECLARATION OF CONFLICT OF INTEREST 5. PRESENTATION 5.1. Presentation to Council - 2021 Municipal Budget and 2021 4 - 20 Water & Sewer Rates 2021 DRAFT Budget - Summary - March 10 2021 2021 Water & Sewer Rates - March 10 2021 6. DISCUSSION 6.1. Broadband 21 - 42 M. Pilon - Correspondence Email - Important Update from the NSRBN Executive Committee Action Report - NRSBN - Jan 20 2021 - Regular Council Meeting NSRBN - EPCOR Position Statement - 01072021 NSRBN FAQs - FINAL Page 1 of 42 NSRBN Term Sheet DD West - FINAL NSRBN Video Link Res. 2021-54 - DEFERRED - North Superior Regional Broadband Network - NSRBN - Broadband Network Project N. Hougham - Correspondence Letter - Funding opportunity to improve Bell connectivity in your community Bell - Universal Broadband Fund - Support Letter Template 7. CLOSED SESSION 7.1. Open Closed Session BE IT RESOLVED that the next portion of the meeting at p.m. be closed to the Public in order to discuss: • A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; Pursuant to Section 239 (2) (k) of the Municipal Act 2001. 7.2. Broadband A meeting or part of a meeting may be closed to the public if the subject matter being considered is, • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; Pursuant to Section 239 (2) (k) of the Municipal Act, 2001. 7.3. Return to Open Council BE IT RESOLVED that the Council of the Corporation of the Township of Hornepayne does hereby return to Open Council at p.m. 8. BUSINESS ARISING FROM CLOSED SESSION 8.1. Broadband 9. ADJOURNMENT 9.1. Confirmatory BE IT RESOLVED that By-Law No. 1845 being a By-Law to confirm the proceedings of Council at their special meeting of Page 2 of 42 Council held on Wednesday, March 10th, 2021 be hereby read a first and second time and be considered read a third time and finally passed. 9.2. Adjourn Meeting BE IT RESOLVED that we do adjourn this special meeting of Council held on Wednesday, March 10th, 2021 at p.m. Page 3 of 42 TOWNSHIP OF HORNEPAYNE 2021 DRAFT BUDGET MARCH 10, 2021 2021 2021 NET CODE DEPARTMENT REVENUE EXPENSES PROGRAM COST 1200 ADMINISTRATION -$ 759,950.00 $ 868,610.00 $ 108,660.00 1210 COUNCIL $ - $ 53,335.00 $ 53,335.00 1500 SERVICE DELIVERY REVIEW -$ 19,915.00 $ 19,915.00 $ - 2000 FIRE DEPARTMENT -$ 30,480.00 $ 102,940.00 $ 72,460.00 2010 EMERGENCY MANAGEMENT -$ 46,835.00 $ 21,000.00 -$ 25,835.00 2015 POLICING -$ 20,000.00 $ 192,065.00 $ 172,065.00 2020 BYLAW -$ 750.00 $ 2,600.00 $ 1,850.00 2030 BUILDING -$ 10,000.00 $ 11,000.00 $ 1,000.00 3000 - 3060 PUBLIC WORKS -$ 153,985.00 $ 842,034.00 $ 688,049.00 3100 STREET LIGHTS $ - $ 22,000.00 $ 22,000.00 3700 - 3780 AIRPORT -$ 49,430.00 $ 66,390.00 $ 16,960.00 4000 - 4050 WATER & WASTEWATER -$ 1,112,735.00 $ 1,112,735.00 $ - 4100 GARBAGE/LANDFILL -$ 15,000.00 $ 100,530.00 $ 85,530.00 5000 - 5100, 6000 HEALTH & SAFETY $ - $ 182,210.00 $ 182,210.00 5200 CEMETERY -$ 3,780.00 $ 3,930.00 $ 150.00 7009, 7010, 7013 PARKS & RECREATION -$ 3,723.00 $ 21,170.00 $ 17,447.00 7014 ARENA -$ 15,320.00 $ 323,405.00 $ 308,085.00 7015 CURLING CLUB $ - $ 6,500.00 $ 6,500.00 7019 CANTEEN -$ 13,800.00 $ 13,500.00 -$ 300.00 7020 FITNESS FACILITY -$ 30,000.00 $ 74,750.00 $ 44,750.00 7100 LIBRARY -$ 146,560.00 $ 283,755.00 $ 137,195.00 7500 ECONOMIC DEVELOPMENT -$ 219,526.00 $ 257,115.00 $ 37,589.00 8025 SERVICE ONTARIO -$ 20,000.00 $ 250.00 -$ 19,750.00 9000 EDUCATION -$ 97,915.00 $ 89,615.00 -$ 8,300.00 TOTAL OPERATING -$ 4,727,824.00 $ 4,671,354.00 $ 1,901,650.00 TOTAL CAPITAL & SPECIAL PROJECTS -$ 6,726,217.00 $ 6,782,687.00 $ 56,470.00 TOTAL MUNCIPAL LEVY $ 1,958,120.00 Page 1 of 1 Page 4 of 42 Melissa Chenier Client Services Manager/ Treasurer Page 5 of 42 2021 OCWA COSTS 2021 Water - Operations & Maintenance $ 432,620.44 2021 Wastewater - Operations & Maintenance $ 333,312.67 2021 Water - Unscheduled Capital $ 100,000.00 2021 Capital Projects - OCWA $ 135,000.00 Total OCWA Costs $ 1,000,933.11 Page 6 of 42 OCWA CAPITAL PROJECTS WTP/Distribution Back Up Plan for WTP Pump Well Maintenance $5,000 Filter Train Replacement Parts $10,000 Valve Replacement / Repair ( 2020 Report ) $25,000 Turbidity Meter Upgrades (Obsolete) (4 Total) $25,000 WPCP/Collection Sludge Haul for The Year $10,000 Clarifier Maintenance Plan $5,000 CCTV Sewer Mains $50,000 Clarifier and Concrete Inspections $5,000 Page 7 of 42 Total Capital Budget $135,000 2021 TOWNSHIP COSTS Wages interdepartmental (10%) $ 14,305.09 Advertising / Public Relations $ 1,000.00 Telephone/Alarm System $ 4,000.00 Hydrogeological Assessment - Sludge Site $ 7,175.00 Total 2021 TWP Operating Expenses $ 26,480.09 Page 8 of 42 2021 LONG-TERM LOAN PAYMENTS WTP - February, 2021 $ 32,457.38 WTP - August, 2021 $ 32,457.38 WWTP (Ph. 2) - 68% February, 2021 $ 10,282.17 WWTP (Ph. 2) - 68% August, 2021 $ 10,120.62 2021 Debenture Payments- WTP/WWTP $ 85,317.55 Page 9 of 42 2021 WATER & SEWER RATE EXPENSES Total OCWA Costs $ 1,000,933.11 Total Township Costs $ 26,480.09 Total Long-term Loan Payments $ 85,317.55 TOTAL 2021 WATER & SEWER EXPENSES $ 1,112,730.75 Page 10 of 42 2021 REQUIREMENT Water & Sewer Rates are calculated on a cost- recovery basis with the Township collecting enough revenue to meet operating and capital costs associated with both systems. In order to meet this requirement we must generate an additional $30,866.47 in revenue (This includes $54,399 of OCWA Credits to be carried from 2020 into 2021) $30,866.47 equates to an increase of 3.06% in the 2021 Water and Sewer Rates. Page 11 of 42 Page 11 RECOMMENDATION Transfer $30,866.47 from the Water & Sewer Reserve to support a 0% Increase to the 2021 Water & Sewer Rates Current Balance of Water & Sewer Reserve is $283,715.78 Page 12 of 42 RATIONALE FOR RECOMMENDATION Service Delivery Review (SDR) Recommendation AF-12 was to Undertake a Water/Wastewater Study. This Study has commenced The Study should be completed by August 2021 Changes to the Water & Sewer Rates should be deferred until the results of the Study are Page 13 of 42 received RATIONALE FOR RECOMMENDATION Service Delivery Review (SDR) Recommendation PW-06 was to Purchase a Shovel Excavator. This equipment has been purchased The Township will see cost savings by performing in-house digs. As a result, the $100,000 budgeted for unscheduled repairs may be in excess of what is required Page 14 of 42 IMPACT of a 0% INCREASE Residential Rate $ 1,734.27 Annual Rate $ 0.00 Annual Increase $ 0.00 Daily Increase $ 433.79 1st Quarter Billing $ 433.49 2nd, 3rd & 4th Quarter Billings $ 0.00 Additional Revenue $ 30,866.47 Transfer from Reserve Page 15 of 42 ALTERNATE OPTIONS FOR CONSIDERATION 1.0% RATE 1.5% RATE INCREASE INCREASE Residential Rate Residential Rate $ 1,751.61 Annual Rate $ 1,760.28 Annual Rate $ 17.34 Annual Increase $ 26.01 Annual Increase $ 0.05 Daily Increase $ 0.07 Daily Increase $ 433.79 1st Quarter Billing $ 433.79 1st Quarter Billing $ 439.27 2nd, 3rd & 4th Quarter Billings $ 442.16 2nd, 3rd & 4th Quarter Billings $ 10,096.61 Additional Revenue $ 15,144.91 Additional Revenue $ 20,769.86 Transfer from Reserve $ 15,721.56 Transfer from Reserve Page 16 of 42 ALTERNATE OPTIONS FOR CONSIDERATION 2.0% RATE 2.5% RATE INCREASE INCREASE Residential Rate Residential Rate $ 1,768.96 Annual Rate $ 1,777.63 Annual Rate $ 34.69 Annual Increase $ 43.36 Annual Increase $ 0.10 Daily Increase $ 0.12 Daily Increase $ 433.79 1st Quarter Billing $ 433.79 1st Quarter Billing $ 447.95 2nd, 3rd & 4th Quarter Billings $ 445.06 2nd, 3rd & 4th Quarter Billings $ 25,241.51 Additional Revenue $ 20,193.21 Additional Revenue $ 5,624.95 Transfer from Reserve $ 10,673.26 Transfer from Reserve Page 17 of 42 ALTERNATE OPTIONS FOR CONSIDERATION 3.0% RATE 3.06% RATE INCREASE INCREASE Residential Rate Residential Rate $ 1,786.30 Annual Rate $ 1,787.34 Annual Rate $ 52.03 Annual Increase $ 53.07 Annual Increase $ 0.14 Daily Increase $ 0.15 Daily Increase $ 433.79 1st Quarter Billing $ 433.79 1st Quarter Billing $ 450.84 2nd, 3rd & 4th Quarter Billings $ 451.18 2nd, 3rd & 4th Quarter Billings $ 30,289.82 Additional Revenue $ 30,895.61 Additional Revenue $ 576.65 Transfer from Reserve $ 29.15 Transfer to Reserve Page 18 of 42 SUMMARY OF OPTIONS REVENUE RATE GENERATED FUNDS REQUIRED OPTIONS INCREASE FROM RATE FROM RESERVE INCREASE Option No.
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