AGENDA The Corporation of the Township of Hornepayne Special Meeting Wednesday, March 10, 2021 at 6:00 PM Virtual Meeting Room Hornepayne, Ontario Please be advised this meeting will be recorded and live-streamed on YouTube for public viewing. Council motions are recommendations and may or may not be the views of Council Page
1. CALL TO ORDER
1.1. Open Meeting
BE IT RESOLVED that we do call this special meeting of Council to order on Wednesday, March 10th, 2021 at p.m.
2. REVIEW AND NOTE ANY CHANGES TO AGENDA
3. APPROVAL OF AGENDA
3.1. Approve Agenda
BE IT RESOLVED that Council does hereby approve the agenda as presented.
4. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF/DECLARATION OF CONFLICT OF INTEREST
5. PRESENTATION
5.1. Presentation to Council - 2021 Municipal Budget and 2021 4 - 20 Water & Sewer Rates 2021 DRAFT Budget - Summary - March 10 2021 2021 Water & Sewer Rates - March 10 2021
6. DISCUSSION
6.1. Broadband 21 - 42 M. Pilon - Correspondence Email - Important Update from the NSRBN Executive Committee Action Report - NRSBN - Jan 20 2021 - Regular Council Meeting NSRBN - EPCOR Position Statement - 01072021 NSRBN FAQs - FINAL Page 1 of 42
NSRBN Term Sheet DD West - FINAL NSRBN Video Link Res. 2021-54 - DEFERRED - North Superior Regional Broadband Network - NSRBN - Broadband Network Project N. Hougham - Correspondence Letter - Funding opportunity to improve Bell connectivity in your community Bell - Universal Broadband Fund - Support Letter Template
7. CLOSED SESSION
7.1. Open Closed Session
BE IT RESOLVED that the next portion of the meeting at p.m. be closed to the Public in order to discuss:
• A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board;
Pursuant to Section 239 (2) (k) of the Municipal Act 2001.
7.2. Broadband
A meeting or part of a meeting may be closed to the public if the subject matter being considered is, • a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board; Pursuant to Section 239 (2) (k) of the Municipal Act, 2001.
7.3. Return to Open Council
BE IT RESOLVED that the Council of the Corporation of the Township of Hornepayne does hereby return to Open Council at p.m.
8. BUSINESS ARISING FROM CLOSED SESSION
8.1. Broadband
9. ADJOURNMENT
9.1. Confirmatory
BE IT RESOLVED that By-Law No. 1845 being a By-Law to confirm the proceedings of Council at their special meeting of
Page 2 of 42
Council held on Wednesday, March 10th, 2021 be hereby read a first and second time and be considered read a third time and finally passed.
9.2. Adjourn Meeting
BE IT RESOLVED that we do adjourn this special meeting of Council held on Wednesday, March 10th, 2021 at p.m.
Page 3 of 42 TOWNSHIP OF HORNEPAYNE 2021 DRAFT BUDGET MARCH 10, 2021
2021 2021 NET CODE DEPARTMENT REVENUE EXPENSES PROGRAM COST 1200 ADMINISTRATION -$ 759,950.00 $ 868,610.00 $ 108,660.00 1210 COUNCIL $ - $ 53,335.00 $ 53,335.00 1500 SERVICE DELIVERY REVIEW -$ 19,915.00 $ 19,915.00 $ - 2000 FIRE DEPARTMENT -$ 30,480.00 $ 102,940.00 $ 72,460.00 2010 EMERGENCY MANAGEMENT -$ 46,835.00 $ 21,000.00 -$ 25,835.00 2015 POLICING -$ 20,000.00 $ 192,065.00 $ 172,065.00 2020 BYLAW -$ 750.00 $ 2,600.00 $ 1,850.00 2030 BUILDING -$ 10,000.00 $ 11,000.00 $ 1,000.00 3000 - 3060 PUBLIC WORKS -$ 153,985.00 $ 842,034.00 $ 688,049.00 3100 STREET LIGHTS $ - $ 22,000.00 $ 22,000.00 3700 - 3780 AIRPORT -$ 49,430.00 $ 66,390.00 $ 16,960.00 4000 - 4050 WATER & WASTEWATER -$ 1,112,735.00 $ 1,112,735.00 $ - 4100 GARBAGE/LANDFILL -$ 15,000.00 $ 100,530.00 $ 85,530.00 5000 - 5100, 6000 HEALTH & SAFETY $ - $ 182,210.00 $ 182,210.00 5200 CEMETERY -$ 3,780.00 $ 3,930.00 $ 150.00 7009, 7010, 7013 PARKS & RECREATION -$ 3,723.00 $ 21,170.00 $ 17,447.00 7014 ARENA -$ 15,320.00 $ 323,405.00 $ 308,085.00 7015 CURLING CLUB $ - $ 6,500.00 $ 6,500.00 7019 CANTEEN -$ 13,800.00 $ 13,500.00 -$ 300.00 7020 FITNESS FACILITY -$ 30,000.00 $ 74,750.00 $ 44,750.00 7100 LIBRARY -$ 146,560.00 $ 283,755.00 $ 137,195.00 7500 ECONOMIC DEVELOPMENT -$ 219,526.00 $ 257,115.00 $ 37,589.00 8025 SERVICE ONTARIO -$ 20,000.00 $ 250.00 -$ 19,750.00 9000 EDUCATION -$ 97,915.00 $ 89,615.00 -$ 8,300.00 TOTAL OPERATING -$ 4,727,824.00 $ 4,671,354.00 $ 1,901,650.00 TOTAL CAPITAL & SPECIAL PROJECTS -$ 6,726,217.00 $ 6,782,687.00 $ 56,470.00 TOTAL MUNCIPAL LEVY $ 1,958,120.00
Page 1 of 1
Page 4 of 42 Melissa Chenier Client Services Manager/ Treasurer Page 5 of 42 2021 OCWA COSTS
2021 Water - Operations & Maintenance $ 432,620.44
2021 Wastewater - Operations & Maintenance $ 333,312.67
2021 Water - Unscheduled Capital $ 100,000.00
2021 Capital Projects - OCWA $ 135,000.00
Total OCWA Costs $ 1,000,933.11 Page 6 of 42 OCWA CAPITAL PROJECTS
WTP/Distribution Back Up Plan for WTP Pump Well Maintenance $5,000 Filter Train Replacement Parts $10,000 Valve Replacement / Repair ( 2020 Report ) $25,000 Turbidity Meter Upgrades (Obsolete) (4 Total) $25,000 WPCP/Collection Sludge Haul for The Year $10,000 Clarifier Maintenance Plan $5,000 CCTV Sewer Mains $50,000 Clarifier and Concrete Inspections $5,000
Page 7 of 42 Total Capital Budget $135,000 2021 TOWNSHIP COSTS
Wages interdepartmental (10%) $ 14,305.09
Advertising / Public Relations $ 1,000.00
Telephone/Alarm System $ 4,000.00
Hydrogeological Assessment - Sludge Site $ 7,175.00 Total 2021 TWP Operating Expenses $ 26,480.09 Page 8 of 42 2021 LONG-TERM LOAN PAYMENTS
WTP - February, 2021 $ 32,457.38
WTP - August, 2021 $ 32,457.38
WWTP (Ph. 2) - 68% February, 2021 $ 10,282.17
WWTP (Ph. 2) - 68% August, 2021 $ 10,120.62 2021 Debenture Payments- WTP/WWTP $ 85,317.55 Page 9 of 42 2021 WATER & SEWER RATE EXPENSES
Total OCWA Costs $ 1,000,933.11
Total Township Costs $ 26,480.09 Total Long-term Loan Payments $ 85,317.55 TOTAL 2021 WATER & SEWER EXPENSES $ 1,112,730.75 Page 10 of 42 2021 REQUIREMENT Water & Sewer Rates are calculated on a cost- recovery basis with the Township collecting enough revenue to meet operating and capital costs associated with both systems. In order to meet this requirement we must generate an additional $30,866.47 in revenue (This includes $54,399 of OCWA Credits to be carried from 2020 into 2021) $30,866.47 equates to an increase of 3.06% in the 2021 Water and Sewer Rates. Page 11 of 42 RECOMMENDATION
Transfer $30,866.47 from the Water & Sewer Reserve to support a 0% Increase to the 2021 Water & Sewer Rates
Current Balance of Water & Sewer Reserve is $283,715.78
Page 12 of 42
RATIONALE FOR RECOMMENDATION
Service Delivery Review (SDR) Recommendation AF-12 was to Undertake a Water/Wastewater Study. This Study has commenced
The Study should be completed by August 2021
Changes to the Water & Sewer Rates should be deferred until the results of the Study are
Page 13 of 42 received
RATIONALE FOR RECOMMENDATION Service Delivery Review (SDR) Recommendation PW-06 was to Purchase a Shovel Excavator. This equipment has been purchased
The Township will see cost savings by performing in-house digs. As a result, the $100,000 budgeted for unscheduled repairs may be in excess of what is required Page 14 of 42
IMPACT of a 0% INCREASE Residential Rate $ 1,734.27 Annual Rate $ 0.00 Annual Increase $ 0.00 Daily Increase $ 433.79 1st Quarter Billing $ 433.49 2nd, 3rd & 4th Quarter Billings
$ 0.00 Additional Revenue $ 30,866.47 Transfer from Reserve Page 15 of 42 ALTERNATE OPTIONS FOR CONSIDERATION 1.0% RATE 1.5% RATE INCREASE INCREASE
Residential Rate Residential Rate $ 1,751.61 Annual Rate $ 1,760.28 Annual Rate $ 17.34 Annual Increase $ 26.01 Annual Increase $ 0.05 Daily Increase $ 0.07 Daily Increase $ 433.79 1st Quarter Billing $ 433.79 1st Quarter Billing $ 439.27 2nd, 3rd & 4th Quarter Billings $ 442.16 2nd, 3rd & 4th Quarter Billings
$ 10,096.61 Additional Revenue $ 15,144.91 Additional Revenue $ 20,769.86 Transfer from Reserve $ 15,721.56 Transfer from Reserve Page 16 of 42 ALTERNATE OPTIONS FOR CONSIDERATION 2.0% RATE 2.5% RATE INCREASE INCREASE
Residential Rate Residential Rate $ 1,768.96 Annual Rate $ 1,777.63 Annual Rate $ 34.69 Annual Increase $ 43.36 Annual Increase $ 0.10 Daily Increase $ 0.12 Daily Increase $ 433.79 1st Quarter Billing $ 433.79 1st Quarter Billing $ 445.06 2nd, 3rd & 4th Quarter Billings $ 447.95 2nd, 3rd & 4th Quarter Billings
$ 20,193.21 Additional Revenue $ 25,241.51 Additional Revenue $ 10,673.26 Transfer from Reserve $ 5,624.95 Transfer from Reserve Page 17 of 42 ALTERNATE OPTIONS FOR CONSIDERATION 3.0% RATE 3.06% RATE INCREASE INCREASE
Residential Rate Residential Rate $ 1,786.30 Annual Rate $ 1,787.34 Annual Rate $ 52.03 Annual Increase $ 53.07 Annual Increase $ 0.14 Daily Increase $ 0.15 Daily Increase $ 433.79 1st Quarter Billing $ 433.79 1st Quarter Billing $ 450.84 2nd, 3rd & 4th Quarter Billings $ 451.18 2nd, 3rd & 4th Quarter Billings
$ 30,289.82 Additional Revenue $ 30,895.61 Additional Revenue $ 576.65 Transfer from Reserve $ 29.15 Transfer to Reserve Page 18 of 42 SUMMARY OF OPTIONS
REVENUE RATE GENERATED FUNDS REQUIRED OPTIONS INCREASE FROM RATE FROM RESERVE INCREASE Option No. 1 (Recommendation) 0.00% $ - $ 30,866.47 Option No. 2 0.50% $ 5,048.30 $ 25,818.16 Option No. 3 1.00% $ 10,096.61 $ 20,769.86 Option No. 4 1.50% $ 15,144.91 $ 15,721.56 Option No. 5 2.00% $ 20,193.21 $ 10,673.26 Option No. 6 2.50% $ 25,241.51 $ 5,624.95 Option No. 7 3.00% $ 30,289.82 $ 576.65
Page 19 of 42 Option No. 8 3.06% $ 30,895.61 $ (29.15) Written Inquires and Comments will be accepted from Thursday, March 11th to Wednesday, March 17th, 2021 at 4:00 p.m.
Written submissions can be submitted to: Melissa Chenier, Client Services Manager/Treasurer Township of Hornepayne 68 Front Street P.O. Box 370 Hornepayne, ON P0M 1Z0 or [email protected]
Page 20 of 42 From: Melanie Pilon [mailto:mpilon@dubreuilville.ca] Sent: March 1, 2021 8:27 AM To: Amber Lacrosse ; Anders Dereski; [email protected]; Belinda Kistemaker; Bouchard-Berzel, Linda (MNDM); Brabant, Natalie (IC); 'Chantal Croft'; 'Cheryl Fort'; Cheryl St. Dennis; Chief Johanna Desmoulin ; Chief Pat Tangie ; [email protected]; Gail Jaremy; Glen Vine; Jason Gauthier ; 'Jesse Labonte'; John Kim Bell; Julie Roy-Ward; Kevin Tangie ; Les Nolan; Maury O'Neill ; Norm Jaehrling; Ron Rody; Serge Alary; Shelley Casey; Stacey Randell ; Superior East CFDC; Susan George ; Cathy Cyr ; Shah - EDCW ; [email protected]; Amedeo Bernardi ; Beverly Nantel; David Pickett ; Joe Moses Cc: Krista Boryskavich; Orvel L. Currie Subject: Important Update from the NSRBN Executive Committee
Good Day All,
As the original deadline of February 28, 2021 came and passed for community’s to confirm their commitment to become a founding member of the NSRBN, the Executive Committee wanted to remind you of the extension to March 18, 2021. Each community is required to provide a resolution of support as was previously supplied, on or before March 18, 2021 to qualify as a founding member of the NSRBN.
For those who are seeking additional information, our retained counsel DD West LLP will be providing a Terms of Reference document to supplement the details provided to date. Additionally, we continue to encourage you to reach out to me and arrange a meeting with the project team to answer any questions and concerns prior to March 18, 2021.
Since the communities of Dubreuilville and Pic Mobert First Nation have already provided their resolutions to participate, they have instructed DD West LLP to begin formalizing the new company structures beginning with the preparation of the “Closing Agenda” (Legal Document Review). We understand that this is an important decision for each community to make. It is our hope that you will be able to participate as a founding member by March 18, 2021. However, rest assured that the new company “Communiti” will be pleased to discuss future participation on a timeline and comfort level that meets your community’s needs based on the operation at that time.
Lastly, a tentative agreement has been reached with Crown Capital LP to capitalize all development costs incurred to date by CDEC on behalf of the project thereby removing the requirement of those communities choosing not to participate from the burden of reimbursement.
As always, please feel free to reach out directly at 705 255 7747 should you have any questions.
Respectfully,
M. Melanie Pilon, BBA (Hons), AIC Candidate Agente de Développement Économique/Economic Development Officer Corporation du Développement Économique et Communautaire de Dubreuilville La Corporation du Canton de Dubreuilville/The Corporation of the Township of Dubreuilville 23 Pine Street, P.O. Box 118 Dubreuilville, ON P0S 1B0 (705) 884-2340 ext. 26 | (705) 884-2626 [email protected]
Page 21 of 42 ***DISCLAIMERS*** This message and any files transmitted with it are intended only for the use of the individual or entity to which it is addressed, and may contain information which is privileged, confidential, proprietary or exempt from disclosure under applicable law. If you are not the intended recipient or the person responsible for delivery of the message to the intended recipient, you are strictly prohibited from disclosing, distributing, copying or in any way using this message. If you have received this information in error, please notify the sender and destroy and delete any copies you may have received. Please note that any views or opinions presented in this email are solely those of the author and do not necessarily represent those of the Corporation. Finally, the recipient should check this email and any attachments for the presence of viruses. The Corporation accepts no liability for any damage caused by any virus transmitted by this email. If you no longer wish to receive emails from the Corporation of the Township of Dubreuilville and/or its employees, please advise by sending an email to [email protected] ***AVERTISSEMENTS*** Ce message et tous autres documents joints à celui-ci sont destinés uniquement à l'utilisation de la personne ou l'entité auquel il est adressé et peut contenir des informations qui sont privilégiées, confidentielles, exclusives ou exemptées de divulgation en vertu de la loi applicable. Si vous n'êtes pas le destinataire ou la personne responsable de remettre ce message au destinataire prévu, il vous est strictement interdit de divulguer, distribuer, copier, ou de quelque façon utiliser ce message. Si vous avez reçu cette information par erreur, veuillez aviser l'expéditeur et détruire et supprimer toute copie que vous avez reçue. Veuillez noter que tous points de vue ou opinions présentés dans ce courriel sont seulement ceux de l’auteur et ne représentent pas nécessairement ceux de la Corporation. Finalement, le destinataire devrait vérifier ce courriel et les documents joints pour la présence de virus. La Corporation n’accepte aucune responsabilité pour les dommages causés par tout virus transmis par ce courriel. Si vous ne souhaitez plus recevoir des courriels de la part de la Corporation du Canton de Dubreuilville et/ou ses employés, s’il vous plait nous aviser par courriel à [email protected]
Page 22 of 42 Action Report to Council Report Number: EDO-2021-01a
Township of Hornepayne
Staff Action Item Report
Submitted by:
Stacey Rendell, EDO
Mission Statement: We are a municipality focused on providing value added experiences to our citizens, visitors, and investors.
Vision Statement: Our quest for continual improvement and quality of life will make us the Township where people want to live, work, and invest.
Key Priority: Economic Development
Strategic Goal: The Township will carefully plan for our economic growth and sustainability.
Subject: NRSBN – Broadband Project
Report Number: EDO-2021-01a
Meeting Date: January 20, 2021
Recommendation: For Council resolution discussion.
Background: The NRSBN has been in consultation and plan development for a three period, which Hornepayne have been apart of. The Group has developed a plan to connect our eight communities to a Broadband Fiber Network that would meet and exceed our internet needs in the region. The project would be a joint venture between 9 Communities and Crown Corporation that would be regionally owned and operated.
The NRSBN Broadband project is aligned with our communities Mission, Vision and Economic Strategic goal outlined above. This project is to create a regionally sustainable asset that will provide the services that is essential for improved quality of life and increased opportunities to economic development within our region, as well as redistributing financial returns to the community, a return on investment on a service that we are already investing in. There is no up-front cost to the community for infrastructure build and the Township will be expected to commit to 20-year master agreement to purchase broadband service and Voice Over phone service for $5000 monthly (adjusted annually for inflation).
1
Page 23 of 42 Action Report to Council Report Number: EDO-2021-01a
Below are the anticipated service packages, I would like to bring to your attention the anticipated rates are well below our current community service rates for significantly faster download and upload speeds.
SERVICE (from FAQ sheet provided to council) What are the anticipated service packages available and at what cost to consumers/businesses? o Please see the anticipated packages and costs below. The pricing was set to meet the requirements of the CRTC Broadband fund application. The application required that service packages must be comparable to major markets across the country. o As a result, the pricing below is expected to be at or below the current market rates in the NSRBN communities with faster download and upload speeds.
NSRBN Residential NSRBN Business/Commercial Package Revenue per subscriber Package Revenue per subscriber 10/2 package $39.95 50/10 package $149.99 25/5 package $59.95 100/25 package $199.99 50/10 package $79.95 50/50 package $499.99 100/100 package (SLO/best effort) $999.99
Telephone $19.95 Telephone $59.85 Monthly CPE $8.99 Monthly CPE $12.99 One time charges - Installation $75.00 One time charges - Installation $200.00
Discussion:
The commitment Township of Hornepayne as a member of the Northeast Superior Regional Broadband Network (“NSRBN”) which was founded to facilitate the development, installation and operation of a broadband network to promote economic growth, resiliency and improved access to health and education services in each of its member communities (the “Project”); 1 To confirm the Township of Hornepayne’s commitment to the Project in order to allow the Project to proceed;
2 To enter into a collaboration agreement setting out the internal structure, roles and responsibilities of the NSRBN organization; 3 To enter into a Memorandum of Understanding dated February 11, 2020 setting out the basis for cooperation between NSRBN and Crown for the Project; 4 To commit to proceeding as an equal partner in the Project;
2
Page 24 of 42 Action Report to Council Report Number: EDO-2021-01a
5 To approve the non-binding term sheet attached hereto as Schedule “A” (the “Term Sheet”), and authorizes the proper officers to enter into, execute and deliver the Term Sheet on behalf of the Township of Hornepayne; 6 To agree in principle to provide an anchor commitment as generally set out in the Term Sheet, final approval of which shall be subject to review and approval of the terms and conditions of an anchor commitment legal agreement; 7 To acknowledge the timeline to finalize binding legal agreements by February 28, 2021 (extension March 18, 2021) and agrees to do all things necessary to meet this timeline. As set out in the draft resolution.
Options:
Option 1 To proceed with the Regional partnership plan to connect our eight communities to a Broadband Fiber Network, to commit to the Regional Broadband project that project would be a joint venture between 9 Communities and Crown Corporation that would be regionally owned and operated.
Option 2 To exit the Regional partnership plan to connect our eight communities to a Broadband Fiber Network, to commit to the Regional Broadband project that project would be a joint venture between 9 Communities and Crown Corporation that would be regionally owned and operated.
Policy Considerations:
Form Smart Partnerships to raise Hornepayne’s profile including regional EDO and Tourism opportunities
Financial Considerations:
Consultation:
NRSBN Broadband Region Group (which includes 9 Communities) – 3 Years
NRSBN Financial Analysist, Legal Council, Crown Corporations
3
Page 25 of 42 Action Report to Council Report Number: EDO-2021-01a
CAO
EDO
Respectfully Submitted,
Stacey Rendell Economic Development Officer
4
Page 26 of 42 usRBN NORTHEASTSUPERIORREGIONALBROADBANDNETWORK Position State ent
Date: Thursday, January 7"‘,2021
Re: EPCOR — Community Outreach — RE: Universal Broadband Fund
To: Northeast Superior Regional Broadband Network
From: Northeast Superior Regional Broadband Network Executive Committee
Comprised of: Joe Moses, Pic Mobert First Nation, Peggy Domingue, Chapleau Cree First Nation, David Pickett, RDM Management Group, Amedeo Bernardi, ABC Consulting, Beverly Nantel, Mayor of Dubreuilvilleand Melanie Pilon,Township of Dubreuilville.
Recently, some of our member communities have been approached by service providers and vendors regarding potential broadband projects. Most recently, the Alberta—basedgas utility,
EPCOR,has contacted some of you. EPCORis looking to expand into the broadband market. We have now had a few discussions and exchanges directly with representatives of EPCORto explain that the NSRBN is in the final stages of consolidation and project planning with our partner, Crown Capital. They are only beginning their quest and trying to determine the feasibility of their own approach.
We explained to them that a year ago, the NSRBN invited organizations to take part in an expression of interest to assist us with addressing the challenges of designing, financing and implementing a community—owned broadband network. As such, Crown Capital Partners and their affiliates were chosen to partner with the NSRBN and have been working in concert with our advisors to advance our vision. We are at an advanced stage in our project, with active applications into the CRTC,ICONand UBF.
Brunswick House First Nation, Chapleau Cree First Nation, The Township of Dubreuilville, The Township of Hornepayne, Michipicoten First Nation, Missanabie Cree First Nation, Pic Mobert First Nation, The Municipality of Wawa, The Township of White River.
Page 27 ofW 42 NSRBIE’ NORTHEASTSUPERIORREGIONALBROADBANDNETWORK
However, should any of our member communities decide they wish to pursue additional discussions with EPCOR,or others, and therefore offramp from the NSRBN,then that is your complete prerogative. Please advise as soon as possible and no later than February 26th as we after which point we will be focused on the success of the remaining members.
Should you have any questions or wish to discuss, please do not hesitate to contact me directly at 705 255 7747 or via email at mgiIon@dubreui|vi|le.ca
Sincerely,
**»’\"x"lor\
M
Melanie Pilon
NSRBNChair
Brunswick House First Nation, Chapleau Cree First Nation, The Township of Dubreuilville,The Township of Hornepayne, Michipicoten First Nation, Missanabie Cree First Nation, Pic Mobert First Nation, The Municipality of Wawa, The Township of White River.
/V,4/‘IIz_—,'
Page 28 of 42
Frequently Asked Questions
COMMUNITY COMMITMENTS • What is the level of community commitment required? o 20-year Master Service Agreement to purchase broadband service and Voice Over Internet Phone (“VOIP”) service for $5,000 a month adjusted annually for inflation. o The service package will include a 500MB unlimited internet package for up to five community-controlled locations within the initial build boundaries and VOIP.
• When will services be rolled out? o Key Dates include: ▪ NSRBN Incorporation and Anchor Commitments – January 2021 - February 2021. ▪ Final Network Design, Approvals and Procurement – January – April 2021. ▪ Pre-sales activities – February – March 2021. Sales will continue through the build phase. ▪ Build Phase – May – November 2021. o The project timeline above would enable service to begin at the end of 2021 to early 2022. This timeline is critical to take advantage of the short build season in northern Ontario. o This timeline is highly dependent on a number of key variables, most importantly the incorporation and commitment of the NSRBN members. The following are examples of implementation steps that CANNOT occur until the communities are officially committed: ▪ Ordering and securing transport circuits from third party providers such as Shaw and Bell, ▪ Requesting access to roadside utility poles, ▪ Permit submissions to MTO and railways for roadway access and crossings, ▪ Final constructor agreements and material procurement.
• Are interim service options available before full network is built? o Community Network Partners can provide interim satellite internet solutions at reduced rates to NSRBN members as the network is being developed.
• When is the last date that communities can exit the NSRBN without penalty?
Brunswick House First Nation, Chapleau Cree First Nation, The Township of Dubreuilville, The Township of Hornepayne, Michipicoten First Nation, Missanabie Cree First Nation, Pic Mobert First Nation, The Municipality of Wawa, The Township of White River.
Page 29 of 42
o Communities will be committed upon closing of the limited partnership which is expected in February 2021. o Communities that have committed by this date will be part of the current project including government funding applications and subsequent network construction. o Communities that decide to commit at a future date, will be considered for membership at that time with provisos that terms may differ from those of the founding members and their community network roll-out will be delayed accordingly.
SERVICE • What are the anticipated service packages available and at what cost to consumers/businesses? o Please see the anticipated packages and costs below. The pricing was set to meet the requirements of the CRTC Broadband fund application. The application required that service packages must be comparable to major markets across the country. o As a result, the pricing below is expected to be at or below the current market rates in the NSRBN communities with faster download and upload speeds.
NSRBN Residential NSRBN Business/Commercial Package Revenue per subscriber Package Revenue per subscriber 10/2 package $39.95 50/10 package $149.99 25/5 package $59.95 100/25 package $199.99 50/10 package $79.95 50/50 package $499.99 100/100 package (SLO/best effort) $999.99
Telephone $19.95 Telephone $59.85 Monthly CPE $8.99 Monthly CPE $12.99 One time charges - Installation $75.00 One time charges - Installation $200.00
• What technical support/repair options will be available, SLA are expected? o Best-in-class support services will be provided for both Consumer and Enterprise customers. o Service Desk (Telephone, email and chat support) provided 24hrs, 7 days/week o Sr. Technical resourcing (Field and remote support) available 24hrs, 7 days/week o Consumer/Residential Customer service levels are be defined as follows: ▪ Best-effort, Service Level Objective-based (SLO) ▪ SLO Targets: • Response time: Immediate • Mean Time to Repair: 8 hrs or less
Brunswick House First Nation, Chapleau Cree First Nation, The Township of Dubreuilville, The Township of Hornepayne, Michipicoten First Nation, Missanabie Cree First Nation, Pic Mobert First Nation, The Municipality of Wawa, The Township of White River.
Page 30 of 42
o Enterprise Customers: Comprehensive Service Level Agreement-based (SLA) options will be offered, provided as agreed. ▪ SLA will include thresholds for Network Availability, Response and Resolution Time for incidents, Planned Downtime and Performance metrics such as Latency and Packet Loss. SLA thresholds will be determined by customer specific requirements and associated pricing.
• How often will the network and its components be reviewed for oversubscription/poor performance? o The network will be continuously monitored via a Network Management System (NMS) and a staffed Network Operations Centre (NOC). o The NMS will be instrumented to alert support personnel based on established performance and capacity thresholds and generate reporting to inform capacity planning functions. o It is anticipated that capacity growth and network trending levels will be continuously monitored, with quarterly minimums during the initial year of a market launch to assess downstream capacities. Afterwards, capacity planning will be an essential component of annual capex and opex budgeting as per normal course of business.
• How often will upgrades be scheduled for the network? o As part of the operating budgeting process, each network element will have a predetermined depreciation and replacement rate applied to it according to standard network operating guidelines. As this will be a Next Generation Network with no legacy components, the upgrade path is highly flexible combined with our fibre infrastructure that requires fewer scheduled upgrades. ▪ Fibre optics are rated to have a life-span of between 25 and 40 years, depending on the climate and environment (ie. Salt, extreme winds, etc) ▪ Smaller electronic components may vary between 3-5 years. o The operating company will build a reserve by holding back 15% of the annual operating profits beginning in year three. This reserve will be used to cover the investment required for network upgrades. ▪ An amount will be budgeted each year for break/fix support and maintenance. ▪ Capacity planning and Sustainment budgets will be informed by performance and capacity management functions accordingly.
FINANCE The profits shared to the NSRBN member communities will be equally divided. Brunswick House First Nation, Chapleau Cree First Nation, The Township of Dubreuilville, The Township of Hornepayne, Michipicoten First Nation, Missanabie Cree First Nation, Pic Mobert First Nation, The Municipality of Wawa, The Township of White River.
Page 31 of 42
• What is the frequency of this profit-sharing remittance? o Profits will be distributed quarterly once operations are stabilized.
• When will this sharing begin? o Profit distributions are expected to begin once an operating reserve has been established.
• Are there any conditions on how those funds are to be used, or are they at the discretion of each community’s leadership’s disposal? o Once the funds are distributed to each NSRBN member there are no conditions and funds may be used at the discretion of each community’s leadership.
WHITELABELLING • Will the network be accessible to third-party vendors, supporting a monopsony (multiple sellers per buyer)? o The network will be open access allowing for third party vendors to acquire services at wholesale rates.
TRAINING/SERVICE/ADMINISTRATION • How many people will NSRBN directly employ? o Initially there are expected to be three full-time employees at the NSRBN, a general manager and two support staff. o Community Network Partners will work with the NSRBN members to select the local individuals for these positions.
• Will job creation take account a required percentage of First Nation workers? If so, what is that percentage? o NSRBN will be an equal opportunity employer and will look to hire First Nation workers where possible.
• Will First Nation people be considered for all positions being created? o Yes
• Will workers have opportunities for growth in this structure? o The NSRBN Operating Company will be part of Crown Capital’s larger Telecommunications platform and workers will have the opportunity to grow within the NSRBN and also to other Crown platform companies.
Brunswick House First Nation, Chapleau Cree First Nation, The Township of Dubreuilville, The Township of Hornepayne, Michipicoten First Nation, Missanabie Cree First Nation, Pic Mobert First Nation, The Municipality of Wawa, The Township of White River.
Page 32 of 42 Non-Binding Term Sheet NSRBN and Crown Capital Partners Inc.
LEGAL AND GOVERNANCE STRUCTURE
1. NSRBN members will incorporate NSRBN Member Corp. (“NSRBN”) to participate in the Project. Each member will own an equal number of shares in NSRBN. All shareholders will execute a unanimous shareholder agreement for NSRBN which will include:
• a Board of Directors for NSRBN comprising one representative from each NSRBN member • a mechanism for future shareholder buy-in, anticipated to occur at Fair Market Value (“FMV”)1 plus premium as determined by an independent third party valuator • a mechanism for shareholder exit, anticipated to include an NSRBN buyout right at FMV for minority interest as determined by an independent third party valuator, less a discount of 10% and to be paid out over time out as operating profits are received
2. NSRBN and Crown will incorporate General Partner Corp. (“GP Corp.”) to be owned 50% by each of NSRBN and Crown. The shareholders will execute a unanimous shareholder agreement for GP Corp.
3. The GP Corp. Board of Directors shall consist of five (5) members, of which two (2) shall be appointed by NSRBN Corp, two (2) shall be appointed by Crown, and one (1) shall be a neutral third party to be agreed upon by NSRBN and Crown.
4. A limited partnership (the “LP") shall be formed to be owned 50% by NSRBN, and 50% by Crown (Crown Telecom LP 25% and Community Network Partners 25%). All partners will execute a limited partnership agreement which will include:
• mechanisms for orderly exit of limited partners (buy / sell rights, right of first refusal, options, drag along rights, tag along rights) • provision for a minimum five (5) year period where exit cannot be triggered and provision for a lengthy transition period in the event of Crown exit
5. GP Corp. will be the general partner of the LP and will be responsible for all management of the LP. Appropriate Board oversight mechanisms including approval of annual business plans and budgets will be built into the legal agreements.
1 The highest price, expressed in terms of cash equivalents, at which property would change hands between a hypothetical willing and able buyer and a hypothetical willing and able seller, acting at arm’s length in an open and unrestricted market, when neither is under compulsion to buy or sell and when both have reasonable knowledge of the relevant facts.
Page 33 of 42 6. Crown shall be the manager of GP Corp. (the “GP Manager”). GP Corp. and the GP Manager will enter into a management agreement which will set out the role, responsibilities and accountability of the GP Manager, including the management fee which is anticipated to be made up of a percentage of total assets and incurred costs. The GP Manager shall not be replaced if the Crown loan is outstanding.
7. The GP Manager shall develop a plan for Indigenous and local workforce development.
8. The GP Manager, in consultation with the GP Corp. Board, will hire a local based General Manager for GP Corp..
9. The legal agreements will insulate NSRBN and all NSRBN members from direct liability for the business debts and liabilities by establishing GP Corp. and the LP.
OWNERSHIP OF ASSETS
10. Ownership of the capital assets shall be held within the LP structure, in an entity to be determined based on considerations including financial benefits, liability and government grant conditions.
CAPITAL FUNDING
11. Crown will contribute 100% of the initial capital funding, up to $8 million, for the Project pursuant to a loan. GP Corp., the LP and Crown will enter into a loan agreement which will set out the terms of the loan, including: (i) an 8% interest rate; (ii) a 20 year term and amortization period; (iii) allowance for prepayment; (iv) first priority security over the assets.
12. It is acknowledged that NSRBN has applied to various government grant programs and any government grant monies received from such grant programs shall be used to pay down the loan.
NSRBN MEMBER EXPECTATIONS
13. Individual NSRBN members are expected to provide Anchor Customer commitments consisting of a 20 year annual broadband and telephone financial payment estimated at $5,000 / month plus annual inflationary cost increases.
CROWN CAPITAL PARTNERS INC.
Per: ______Name: Title:
Page 34 of 42 NORTHEAST SUPERIOR REGIONAL BROADBAND NETWORK COMMUNITIES
BRUNSWICK HOUSE FIRST NATION MICHIPICOTEN FIRST NATION
Per: ______Per: ______
Name: Name:
Title: Title:
CHAPLEAU CREE FIRST NATION MISSANABIE CREE FIRST NATION
Per: ______Per:______
Name: Name:
Title: Title:
THE TOWNSHIP OF DUBREUILVILLE PIC MOBERT FIRST NATION
Per: ______Per: ______Name: Name: Title: Title:
THE TOWNSHIP OF HORNEPAYNE THE MUNICIPALITY OF WAWA Per: ______Per: ______Name: Name: Title: Title:
THE TOWNSHIP OF WHITE RIVER
Per: ______
Name:
Title:
Page 35 of 42 NORTHEAST SUPERIOR REGIONAL BROADBAND NETWORK COMMUNITIES
SCHEDULE A NSRBN COMMUNITIES*
1. BRUNSWICK HOUSE FIRST NATION
2. CHAPLEAU CREE FIRST NATION
3. THE TOWNSHIP OF DUBREUILVILLE
4. THE TOWNSHIP OF HORNEPAYNE
5. MICHIPICOTEN FIRST NATION
6. MISSANABIE CREE FIRST NATION
7. PIC MOBERT FIRST NATION
8. THE MUNICIPALITY OF WAWA
9. THE TOWNSHIP OF WHITE RIVER
Page 36 of 42 NORTHEAST SUPERIOR REGIONAL BROADBAND NETWORK COMMUNITIES
SCHEDULE B NSRBN ANCHOR CUSTOMER SERVICES
Page 37 of 42 Edit Print Web AgendaNotes enabled. Click Headings/Items/Recommendations/Attachments to add/edit a note. Open Full Pdf Download Original Print Notes Show Video New Window
‹ COVER PREVIEW›
Loading
Sort
Sort Options: Default Name Last Modified Size
Order: A to Z - Ascending Z to A - Descending Apply Sort
Enable Ordering Mode
Name Ordering Mode Save Order Redo Undo Modified Size Order Saved January 11-2021 - Special Meeting
06 Jan 2021 210.3 MB
NSRBN Video link 2021-01-11 104.7 MB NSRBN Term Sheet DD West - FINAL 2021-01-11 229.8 KB NSRBN Resolution - 01112021_ 2021-01-11 14.6 KB NSRBN zoom_1
Page 38 of 42 €29
.:o_ww:om_u .252. Amsmzv .oocm:_.E_ new90> 05 E0: uoc?mnm ucm.6w._m£ 23m: _m.o:mm05 ucmywm:mE_>._m__._:owaw£ vwwo_ow_n_ cc?u? 25¢: _wB=u an. E5 «mo._wE_ no£:wo_umE
ton_ _>._m;o.o>m_>_ o_:m.§w ommao_o___o::oo t9on_ :2. .o___o::oo ._9_mE2m_v_ Egon. .o___o::oo .9_mEo..m_v_ mu:__om__o___o::oo n_mz_<._.mm< oz mm> m_.—o> omomoomm
._mo_.to 9__2mma _u2._&wol \ # uowmohmol.vw_:mo| mw?mmucmFmom 8__oE: 2 mass__mon2 _._.w~ m_ _mmo_m_.__v:_n Essa“. mEmEm2mm oN__m:= 2 oc__vmmc9: momvm_>>o5_omo:>mQwEo_._.6 o__;m§>o+ 0;... .v
.EwEmm._mm_mmo_EmE.._EEoo Bcocm cm.6 m:o==Eoo vcmmE_m._.9: ho _m>oEam >>m_>m. cam 2 Bw?zwon__m;w:o_Es .6 _m>oEQm_mc:ummcwE._0._. o£ :_ So ?ow >__m.o:mm mm Eoc.=_EEoo Bcocm cmwc_>o._q2 .m_g_o:_E:_ wwmxmmm:>maoEo_._.6 aEw§>o_. 9:. .m
.0:>mQ0_..:OIB a_.._wEso._.05 .6 tmcon co gowcwE5... 9.: __m>__mvucmEzomxo .o>m_>_ .85 .25 9. v:o_o\o
?ooooa 2 ..oo._o.n_05 >>o__mB 520 :_ ..oo._oE9: 2 EmE.._EEoo w.o:>mamEoI.6 aEmEso._.9: ::_.Eoo 2 Emmmmom:m_=m
?cm _:o_..mN_:m9ozmmmz9: .6 mm_..___n_m:oQm9ucmwo_o..o:=o::m_mEmE_ 9: So 9.58 EoEm9m
?cm x....oo._oE._o?vwo_.._c:EEoo ._0nEOE mg.6 comm:_ mmo_Eom cozmozuoucm£_mw; 9. mmmoom uo>oaE_ new>o:o___mm:.£>>o.mo_Eo:oom 99:05 2 vtoznoc ucmncmo?mB :o=m._oaonew co=m__m..mc_.E8a_o_o>o_u 9: £m..___o£ 2 _8_o_.so.. mm; ;o_Es A..zm~_mz..vvcoéoz E§__8o.m _m:o_mom.o_.oa:w?wmmctoz 9: .6 ._®nE®E mw_mc>mqoEo_._.6 QEwEso.ro£ w
oN_. on. o_._£:O .o:>mgoEo_._ En xomOn_ ..$:m E9". 8 w:>mao:..o_._u_onEmEso._. 9: :o=m._o&oo From: Hougham, Neal [mailto:[email protected]] Sent: February 16, 2021 4:48 PM To: [email protected] Cc: Henderson, Matthew; Papoulias, Maggie Subject: Funding opportunity to improve Bell connectivity in your community
Good Afternoon CAO Gail Jaremy:
As you may be aware, the Government of Canada has established the Universal Broadband Fund (UBF) to provide broadband Internet services in eligible underserved areas across Canada.
We are pleased to inform you that, based on our analysis of the opportunities available, your community will be included as part of a Bell application to expand our all-fibre broadband network. If this application is successful, your community will benefit from improved broadband access that supports the connectivity needs of residents, institutions and businesses in the area, including broadband speeds—using the world’s fastest Internet technology—of up to 1.5 Gigabits per second (Gbps) for downloads and up to 940 Megabits per second (Mbps) for uploads.
Importantly, our ability to deliver better broadband in your community is contingent on the success of our application. That is why we are reaching out to you to request your support.
Our application to improve broadband in your community is up against proposals for other communities across the country, and there will be competition. A letter of support from you which demonstrates that access to high-speed Internet is a stated priority for your community and that you support the Bell application could go a long way in helping us secure the necessary funding to deliver broadband in your community.
There is some urgency as applications to the UBF are due by March 15, 2021. As a result, we require the letter of support by March 5th, so that it can be included as part of our application. If helpful, I have attached a template letter of support that you can customize. Once completed, we ask that you please send the letter of support by email to me ([email protected]) so that we can include it in our application.
If successful, our application will ensure homes and businesses in your community benefit from improved broadband service.
We are very excited about this opportunity to provide your community with high-speed Internet connections and we hope that we can count on your support.
Regards,
Neal Hougham, P.Eng. Project Manager, Network Provisioning Office: 905-614-7265 | Mobile: 416-970-6878 [email protected]
Page 40 of 42 [INSERT]
DATE
PRIMARY CONTACT PERSON TITLE COMMUNITY NAME ADDRESS EMAIL CONTACT
Universal Broadband Fund Innovation, Science and Economic Development Canada Ottawa, Ontario For inclusion with Bell application to ISED (March 15, 2021)
SUBJECT: Support for Bell’s Application to the Universal Broadband Fund
To whom it may concern,
We are pleased to support Bell’s application to the Government of Canada’s Universal Broadband Fund to bring high-speed Internet to our community as we believe the proposed project will have meaningful and lasting beneficial impacts on our community.
[INSERT CUSTOMIZED TEXT ABOUT YOUR COMMUNITY]
Access to high-speed Internet is a priority for our community. As an underserved rural community, the lack of high-speed Internet access has prevented residents from taking advantage of the many benefits and opportunities afforded by the digital era. By making faster Internet speeds available in our community, the proposed project will allow households, businesses and community institutions to keep pace with changing technology and fully participate in the digital economy.
[CUSTOMIZE – Why high-speed Internet access is a priority for your community. Possibilities include:
Improve economic opportunities (e.g., commercial or industrial development, small business development and/or entrepreneurship capacity improvement) Improve access to essential services (e.g., education, health care, public safety) Participation in the digital economy by underrepresented groups Connection to key social and economic public institutions (e.g., municipal, regional and other levels of government) Participation in other government strategies Corporate social responsibility and philanthropic practices Other impacts
Bell’s application to the UBF program, if approved, will provide more households, businesses and other organizations in our region with the broadband access they need to take advantage of digital opportunities, especially with respect to business, education, health and public safety.
Page 41 of 42 Sincerely,
Page 42 of 42