TOWN OF THESSALON COUNCIL MEETING AGENDA 6:30 P.M. August 17, 2020 W. J. BARRETT CHAMBERS, 187 MAIN STREET Regular Meeting i) Opening of the Regular Meeting ii) Declaration of Pecuniary Interest and General Nature Thereof iii) Adoption of Minutes of Previous Meetings iv) Delegation: None v) Business Arising from Minutes of Previous Meeting vi) Letters and Communications for Action
1) Thessalon Minor Hockey – Thessalon Minor Hockey Boundaries 2) Mayor Bill Rosenberg – Letter of Support for Thessalon Minor Hockey 3) Thessalon Volunteer Fire Department – Kyle Morris 4) Marcel Baron – Thessalon Police Services Board 5) Township of Hornepayne – OPP Detachment Boards 6) Scott Lawrence – Thessalon Marina/Arena/Parks Committee vii) Letters and Communications for Information
1) Ministry of Municipal Affairs and Housing – Safe Restart Agreement 2) Algoma Public Health – Billboards 3) Deborah Williamson – Bell Tower 4) Ministry of Natural Resources – Inspection of Approved Aerial Herbicide Project 5) Ministry of Infrastructure – Accessible Washroom and Events Pavilion at Peace Park 6) Debbie Rydall & MaryKaye Karhi – Garbage Pick Up 7) Ted Priddle - Thessalon Municipal Economic Development Committee 8) Mayor Bill Rosenberg - Committee of Adjustment 9) Mayor Bill Rosenberg - Thessalon Planning Advisory Committee viii) Committee and Staff Reports
1) Ken Seabrook 2) MaryKaye Karhi 3) Debbie Rydall 4) Robert MacLean ix) General Business
1) By-law Number 2387 – Confirmatory TOWN OF THESSALON COUNCIL MEETING AGENDA – PAGE 2 6:30 P.M. August 17, 2020 W. J. BARRETT CHAMBERS, 187 MAIN STREET
x) Closed Session
-in order to address a proposed or pending acquisition or disposition of land by the municipality or local board and specifically, a request involving the acquisition of part of Plan 8 Lots B and C and being further described as Part 1 of Plan 1R2869 xi) Passing of Confirmatory By-law xii) Adjournment
Please Remember To Mute Your Cell Phone and Refrain From Texting
Please Note: Wearing a mask during the meeting is optional, but would be mandatory if a member(s) of the public attends.
2020-09 COUNCIL JULY 20, 2020
THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY COUNCIL!
The Mayor declared the Regular Meeting held via Zoom, opened at 6:34 p.m. Present in the W. J. Barrett Chambers was Mayor Bill Rosenberg, and attending electronically were Deputy Mayor Jordan Bird, Councillors Marcel Baron, Tracey Cooke, Randy Rankin, and Linda Stopes. Counsellor Lindsay Tallon joined the meeting at 6:40 p.m. Also present in the W. J. Barrett Chambers with Mayor Rosenberg were Clerk-Treasurer Robert MacLean, Deputy-Clerk/Treasurer Debbie Rydall and Town Superintendent Ken Seabrook.
Declaration – Closed Session: None
Delegation: None
Resolutions:
2020-09-01: Randy Rankin – Marcel Baron: “Be it resolved that the minutes from the Regular Council Meeting held on June 15, 2020 be adopted.” CARRIED
2020-09-02: Marcel Baron – Linda Stopes: “Be it resolved that Council accept the generous donation of a bench in memory of Marty Lovelace to be placed at Peace Park, commemorating his years of valued service with the Thessalon Fire Department.” CARRIED
2020-09-03: Marcel Baron – Jordan Bird: “Be it resolved that a response be sent to Ontario Provincial Police Inspector Tyler Sturgeon further to his email sent on June 18, 2020 regarding Lakeside Park on the August long weekend advising that, since a lot of the provincial emergency order guidelines, etc. have changed since his email was sent, and in light of the limited reservations for Lakeside Park for that weekend, Council does not foresee the need for any further action to be taken at this time.” CARRIED
2020-09-04: Marcel Baron – Randy Rankin : “Be it resolved that the Council of the Town of Thessalon strongly advocates for language to be included in the regulation that ensures municipalities under 5,000 continue to receive Blue Box servicing as was agreed as part of the Provincial government’s Blue Box mediation as well as schools and public spaces, and further that a copy of this resolution be forwarded to the Honorable Jeff Yurek Minister of the Environment, Conservation and Parks, the Association of Municipalities of Ontario, the Federation of Northeastern Ontario Municipalities and the Rural Ontario Municipalities Association.” CARRIED
2020-09-05: Linda Stopes – Jordan Bird: “Be it resolved that the Seniors’ Christmas Luncheon for 2020 be cancelled.” CARRIED
2020-09 COUNCIL July 20, 2020 Page 2
2020-09-06: Jordan Bird – Marcel Baron: “Be it resolved that the Accounts Payable to July 20, 2020 in a total amount of $371,583.28 be approved for payment, noting that for any member of Council who has declared a pecuniary interest with regard to any account, their approval is based on this account(s) being excluded from the total accounts payable.” CARRIED
Declaration: Councillor Randy Rankin declared a conflict of interest relating to the Rankin Supply account and the North Shore Sentinel account. Councillor Linda Stopes declared a conflict of interest relating to the Mark Stopes Account.
2020-09-07: Jordan Bird – Marcel Baron: “Be it resolved that Council authorize that the overage for the purchase of the property described as Plan 608 Lots 15 to 24 and Lots 25 Pt. to 28 Pt. come from the Modernization Reserve.” CARRIED
2020-09-08: Jordan Bird – Linda Stopes: “Be it resolved that Council approve the Minutes of Settlement referenced as 2020-01MOS.” CARRIED
2020-09-09: Randy Rankin – Jordan Bird: “Be it resolved that the tender from Ellwood Robinson Inc. for hot mix asphalt patching in the amount of $111,998.00 plus HST, be accepted.” CARRIED
2020-09-10: Randy Rankin – Tracey Cooke: “Be it resolved that the funding allocated in the Park Capital Budget for security cameras be reallocated to the Public Works Capital Budget.” CARRIED
2020-09-11: Marcel Baron – Tracey Cooke: “Be it resolved that the seasonal rate for fire permits be reduced from $30.00 to $10.00, effective immediately.” CARRIED
2020-09-12: Randy Rankin – Marcel Baron: “Be it resolved that Council approve the rate of $31.25 per hour for the 2020 Dodge 4 x 4 Crew Cab, being Unit #52, and $25.00 per hour for the 2020 Utility Trailer 16-foot, being Unit #53.” CARRIED
2020-09-13: Jordan Bird – Randy Rankin: “Be it resolved that Council approve Report 2020- 0001 for Excluded Expenses as required by Municipal Act, 2001, Ontario Regulation 284/09.” CARRIED
2020-09-14: Randy Rankin – Marcel Baron: “Be it resolved that Council acknowledge receipt of the Committee and staff reports.” CARRIED
2020-09-15: Marcel Baron – Jordan Bird: “Be it resolved that By-law Number 2381, being a by-law to appoint the Fire Chief for the Town of Thessalon, be passed in open Council this 20th day of July, 2020.” CARRIED
2020-09 COUNCIL July 20, 2020 Page 3
2020-09-16: Marcel Baron – Linda Stopes: “Be it resolved that By-law Number 2382, being a by-law to appoint the Deputy Fire Chief for the Town of Thessalon, be passed in open Council this 20th day of July, 2020.” CARRIED
2020-09-17: Marcel Baron – Tracey Cooke: “Be it resolved that By-law Number 2383, being a by-law to authorize the signing of an agreement between the Corporation of the City of Sault Ste. Marie and the municipal partners being the Town of Bruce Mines, the Township of Dubreuilville, the Township of Hilton, the Village of Hilton Beach, the Municipality of Huron Shores, the Township of Jocelyn, the Township of Johnson, the Township of Laird, the Township of MacDonald, Meredith & Aberdeen Additional, the Township of Michipicoten now the Municipality of Wawa, the Township of Plummer Additional, the Township of Prince, the Township of St. Joseph, the Township of Tarbutt & Tarbutt Additional, the Corporation of the Town of Thessalon, and the Township of White River, Garden River First Nation, and Batchewana First Nation of Ojibways for court administration and court support functions under the Provincial Offences Act and prosecutions of matters under Parts I and II of the Provincial Offences Act, be passed in open Council this 20th day of July, 2020.” CARRIED
2020-09-18: Marcel Baron – Randy Rankin: “Be it resolved that By-law Number 2384, being a by-law to amend By-law Number 2108, being a by-law regarding the time for setting fires in the Town of Thessalon and the precautions to be observed, be passed in open Council this 20th day of July, 2020.” CARRIED
2020-09-19: Marcel Baron – Linda Stopes: “Be it resolved that By-law Number 2385, being a by-law to amend Schedule ‘A’ of By-law Number 1800, being a by-law for User Fees and Service Charges, be passed in open Council this 20th day of July, 2020.” CARRIED
2020-09-20: Randy Rankin – Tracey Cooke: “Be it resolved that Council proceed in Closed Session:
1. In order to address personal matters about an identifiable individual, including municipal or local board employees, and specifically, a matter involving the probationary period for Employee No. 022, and a matter involving animal control duties.” CARRIED 2020-09-21: Randy Rankin – Marcel Baron: “That Council resume Open Session.” CARRIED 2020-09-22: Jordan Bird – Randy Rankin: “Be it resolved that, with regard to Closed Session Item No. 1, Council approve the recommendation of the Human Resources Committee regarding the probationary period for Employee Number 022.” CARRIED
2020-09-23: Jordan Bird – Marcel Baron: “Be it resolved that, with regard to Closed Session Item No. 2, Council approve the recommendation of the Human Resources Committee regarding Animal Control Officer duties.” CARRIED 2020-09 COUNCIL July 20, 2020 Page 4
2020-09-24: Randy Rankin – Marcel Baron: “Be it resolved that By-law Number 2386, being a by-law to confirm the proceedings of the meeting of Council held on July 20, 2020, be passed in open Council this 20th day of July, 2020.” CARRIED
2020-09-25: Randy Rankin – Marcel Baron: “That this meeting be adjourned at 7:18 p.m.” CARRIED
______Mayor
Seal
______Clerk-Treasurer
DELEGATION
There is no delegation scheduled to attend.
LETTERS AND COMMUNICATIONS FOR ACTION
From: Thessalon Minor Hockey
Good Morning,
Thessalon Minor Hockey Association would like to request a letter of support from the Town of Thessalon.
There are some current proposed amendments to the Northern Ontario Hockey Associations By-laws affecting the boundary catchment areas between Thessalon and North Channel Minor Hockey. The issue is players who reside in the Town of Bruce Mines. North Channel is trying enforce that those Bruce Mines players must register with them, where previously it was an unwritten agreement that Bruce Mines was a grey area and those players could choose which association to register with. Any of our current players who reside in Bruce Mines would prefer to play with our association. The rationale we are utilizing is the very disproportional size of catchment areas, North Channel has a very large catchment area of Echo Bay to essentially Duff Road, including St. Joseph's Island and Thessalon's catchment area includes Thessalon to Sowerby and Wharncliffe. According to the 2016 Canadian Census, the difference in available children under the age of 14 for each association is 1800 for North Channel versus 180 for Thessalon. If we were to lose our Bruce Mines players it would most likely result in the dissolution of at least two of our four teams as we struggle with minimum numbers each year. Not only would this be a huge detriment to our hockey association, it would also greatly impact the use of the arena.
Any written support that the Town could provide us would be greatly appreciated by the Association.
Thank you for your consideration,
TMHA Executive
August 18, 2020
Northern Ontario Hockey Association 110 Lakeshore Drive North Bay, Ontario P1A 2A8
Attention: Claudette Myre, NOHA President
Dear Ms. Myre:
This letter is to convey the support of the Council of the Corporation of the Town of Thessalon for the concerns raised by Thessalon Minor Hockey regarding the proposed boundary changes for groupings of regions.
It has been difficult with the current boundaries to ice rosters for the different divisions, but with these proposed changes, it would most definitely make it hard, or even impossible to ice some divisions. Not only would these proposed changes be detrimental to Thessalon Minor Hockey and to the Town of Thessalon, but to the league itself.
The Council of the Corporation of the Town of Thessalon is requesting that you consider all options before these proposed changes are implemented.
Thank you for giving this request your consideration.
Yours truly,
William Rosenberg Mayor
PAGE 1 THESSALON POLICE SERVICES BOARD July 29, 2020
THESE COMMENTS ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY THE COMMITTEE!
Chair Marcel Baron declared the Regular Meeting held via Zoom, opened at 12:02 p.m. Present in the W. J. Barrett Chambers were Chair Marcel Baron and Secretary Lindsay MacFarlane. Attending Electronically were Provincial Appointee Donald Oliver, Member Donna Latulippe and Staff Sergeant Robert Walsh. Inspector Tyler Sturgeon was absent.
Chair Marcel Baron welcomes our new Provincial Appointee Donald Oliver.
Delegation: Staff Sergeant Robert Walsh reviewed the reports covering from January 2020 to June 2020.
Resolution No. 2020-02-01: Donna Latulippe – Donald Oliver: “Be it resolved that the minutes of the January 22, 2020 meeting be accepted as presented.” CARRIED
Resolution No. 2020-02-02: Donna Latulippe – Donald Oliver: “Be it resolved that the Board recommend to Council to support the Letter from the Township of Hornepayne regarding the following: • that the government recognize the policing is fundamentally local; • that, at a minimum, each OPP cluster, at least in northern, rural areas, be permitted to establish an OPP Detachment Board including representation for each community serviced by the OPP; and • that all municipalities should have the opportunity to select at least one representative to sit on an OPP Detachment Board; • that the members should be municipally selected, non-elected officials (community and/or municipal staff members); • that individual Detachments be permitted to control the appointment of provincial members; • that each Board will determine local objectives, priorities and policies in consultation with the Detachment Commander, consistent with the Solicitor General’s strategic plan for the OPP out of which the Detachment Commander that prepare and adopt a local plan; and • that the cost of the boards, mandatory member training, and any other related costs must be provincially funded in order to make access to the boards fair for all; CARRIED
Resoultion No. 2020-02-03: Donald Oliver – Donna Latulippe: “Be it resolved that a letter be submitted to Council recommending the Police Services Board remain as is, and that the Board does not support moving to the DSAB model.” CARRIED
Resolution No. 2020-02-04: Donald Oliver – Donna Latulippe: “Be it resolved that the meeting be adjourned at 12:37 p.m. CARRIED
______Marcel Baron, Chair
______Lindsay MacFarlane, Secretary
Town of Thessalon Police Services Board
P.0. Box 220 187 Main Street Thessalon, Ontario P0R 1L0 Phone: (705) 842-2217 Fax: (705) 842-2572 Email: [email protected] Website: www.thessalon.ca Chair: Marcel Baron Secretary: Lindsay MacFarlane
August 5, 2020
Dear Mayor Rosenberg and Council:
The Police Services Board met on July 29, 2020, in which we discussed the Federation of Northern Ontario Municipalities’ (FONOM’s) statement that the replacement of OPP Detachment Boards by the District Social Services Administration Boards (DSSAB’s) in Northern Ontario would not be the best solution for overseeing Northern OPP Detachments.
We are pleased that Council supported the letter from the Municipality of McDougall on this matter however, we recommend Council also support the letter from the Township of Hornepayne as it goes into detail about specific concerns regarding the DSAB model. The Town of Thessalon Police Service Board would also like to express to Council their concerns as a change to the DSAB model could compromise the voices of small towns. The Board would like to keep the Section 10 format that is currently used, as it keeps a personal relationship with the OPP and we are able to quickly address specific matters that pertain to our community. The current format also allows us the privilege to participate in the hiring of the detachment commander. The Board would however be open to consider a Regional Board with close towns/municipalities within a common region.
Thank you for giving the above your attention.
Sincerely,
Marcel Baron Chair
MB/lm
Thessalon Marina/Arena/Parks Committee August 11, 2020 - Council Chambers
THESE COMMENTS ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED.
Present: Committee Chair Scott Lawrence, Bill Rosenberg, Councillors Linda Stopes, Lindsay Tallon, Committee Member James Orlando, Town Superintendent Ken Seabrook, and Recording Secretary MaryKaye Karhi.
Call to Order The meeting was called to order at 7:00 p.m.
Disclosure of Pecuniary Interest and Conflict of Interest There was none declared at this meeting.
Acceptance of Minutes – June 9, 2020 2020-07-01- Bill Rosenberg - Linda Stopes ABe it resolved that the minutes of the meeting held on June 9, 2020 be accepted as presented.@ CARRIED
Business Arising from Minutes: 2020-07-02 - Linda Stopes - Lindsay Tallon ABe it resolved that the Thessalon Marina/Arena/Parks Committee recommend to Council that the Thessalon Lakeside Park Transient Site Rules be amended by adding the wording “Residents may not use the transient campsites for parking, vehicles must be parked on your own site.” CARRIED
2020-07-03 - Lindsay Tallon – Linda Stopes ABe it resolved that the Thessalon Marina/Arena/Parks Committee recommend to Council that a pamphlet containing information about the Town be created and distributed to local businesses to hand out to tourists/visitors.” CARRIED
2020-07-04 – Linda Stopes – Lindsay Tallon “Be it resolved that the Thessalon Marina/Arena/Parks Committee recommend to Council that Lot 17 no longer be rented as a Seasonal site when it becomes vacant, due to complaints about the size restrictions for larger trailers.” CARRIED
2020-07-05 – James Orlando – Lindsay Tallon “Be it resolved that the Thessalon Marina/Arena/Parks Committee recommend to Council that Section 4. of the Contract between the Town of Thessalon and the Thessalon Memorial Arena Canteen Operator be amended by removing the wording ‘and further with the exception of providing pizzas to the School’.” CARRIED
Thessalon Marina/Arena/Parks Committee August 11, 2020 Page – 2 –
2020-07-06 – James Orlando – Lindsay Tallon “Be it resolved that the Thessalon Marina/Arena/Parks Committee recommend to Council that the Thessalon Arena Canteen Rental be advertised by tender, with the minimum bid required to be $100.00.” CARRIED
2020-07-07 – Lindsay Tallon – Bill Rosenberg “Be it resolved that the next meeting be scheduled for Tuesday, September 8, 2020 at 7:00 p.m.” CARRIED
2020-07-08 – Linda Stopes – Lindsay Tallon “Be it resolved that the meeting adjourn at 7:30 p.m.” CARRIED
______Chair Recording Secretary
LETTERS AND COMMUNICATIONS FOR INFORMATION
Council:
We will complete, sign and return the above acknowledgment.
Robert
From: Nicole Lindahl
Good morning!
This email is being sent to the CEMC’s/alternates in east Algoma/St Joseph’s Island area. It may not be applicable to everyone, so my apologies.
As you may note from the testing by area numbers that are sent out bi-weekly, there are some areas with less than the provincial/Algoma average for testing, and some have less than 3 (or N/A). In order to bolster testing in these areas, and remind folks about the assessment centres, we are looking to place Billboards in the area.
The billboard design (attached) will be on the highway near St. Joseph Island. The one billboard that says Blind River/Thessalon will be placed going East on the highway and the one with the Sault will be going West.
If you have any feedback, please provide ASAP (hopefully by the end of day).
Thank you,
Nicole Lindahl BHSc., CPHI(C)
Algoma Public Health | 294 Willow Ave. | Sault Ste. Marie, ON | P6B 0A9
705-942-4646 ext.3541 | 705-541-7346
From: [email protected]
Good morning Robert,
Sorry for the late reply. The tower build is scheduled for the fall. However, there will be a delay to turn the site up for two reasons. Bell is changing the radio equipment supplier it uses resulting in a possible supply issue, and fibre is going to be used as transport of the network instead of microwave. This involves Bell Canada constructing a fibre line from Hwy 17W to the tower site. I will keep you posted on both. I will be project managing the tower build and will keep the build forefront with the Zone team.
Regards, Deb
Deborah Williamson, SR/WA, ATC RES CONSULTANT FOR BELL MOBILITY
Cell. 705-561-1531 Email. [email protected]
From: Robert MacLean
Hi Deborah:
The Mayor and I were wondering how things are progressing.
Might you share an update with us?
Thank you.
Robert
From: ICIP Culture (MOI) Sent: August 7, 2020 11:19 AM To: [email protected] Subject: Investing in Canada Infrastructure Program: Community, Culture, and Recreation Stream
BY EMAIL ONLY
RE: 2019-10-1-1416687467: Accessible Washroom and Events Pavilion at Peace Park
Dear Robert MacLean:
I am writing to provide an update on the project that was submitted under the Community, Culture and Recreation funding stream of the Investing in Canada Infrastructure Program (ICIP).
Following an evidence-based provincial review process, your project, Accessible Washroom and Events Pavilion at Peace Park, was not nominated for federal review and approval. The intake of this funding stream was highly competitive, and total demand reached upwards of $10 billion against total available joint funding (federal- provincial-applicant) of nearly $1 billion.
Projects that were nominated to the federal government for review and approval were those that most closely aligned with the provincial assessment criteria and federal requirements. The provincial assessment criteria included reviewing projects based on, Community Need, Community Support, Lack of Similar Services Accessible Nearby, Operational/Financial Capacity, Value for Money, Asset Management Planning, whether projects were open to the public and efficiencies through joint projects.
Your organization may be able to access other financial tools (e.g., IO loans) to support local projects.
If you have any questions, staff can be reached via email at [email protected].
Sincerely,
[original signed by]
Julia Danos Director of Intergovernmental Policy Ministry of Infrastructure
August 10, 2020
Mayor and Council,
Re: Garbage Pick Up Invoicing
The actual annual cost of garbage pick-up is charged on each residential tax bill. Since some residences have more than one dwelling (residential Unit) associated with that property, they are charged per dwelling.
As you are aware, a new garbage contract was signed in 2019, in which the garbage pick-up rate decreased from $91.46 to $89.75 per dwelling for the term of the contract starting in 2020.
The annual amount of this charge is in our tax billing system and is automatically added to the tax bill. Unfortunately, when this was set up, if a property required more than one (1) charge, the amount was entered manually instead of entering the rate and the number of units with the system calculating the amount. The garbage amount has not changed since our tax system was implemented. Therefore, when the new garbage rate was inputted, we were unaware of having to enter the number of units to appropriately charge any properties with more than one dwelling.
This tax billing system billed 527 garbage charges and 563 should have been charged. We will be invoicing the remaining 36 manually with a due date of December 31, 2020 and including the attached note.
Moving forward, the tax system has been updated to multiply the garbage rate by the number of dwelling per property.
Thank you for giving the above your attention.
Debbie and MaryKaye
August 18, 2020
Dear Resident:
Re: Garbage Charges on final Tax Bill – 2020
For your information, a new garbage collection contract was signed in 2019, in which the annual garbage pick-up rate decreased from $91.46 to $89.75 per dwelling starting in 2020.
Unfortunately, when this new amount was updated in the tax billing system, properties with multiple dwellings only received one charge.
Kindly find attached an invoice due December 31, 2020 for an additional garbage charge(s) that was not reflected on your final tax bill.
We apologize for any inconvenience this may cause and if you require anything further, please do not to hesitate to contact the Municipal Office at 705-842- 2217.
MaryKaye Karhi Administrative Assistant
PAGE 1 COMMITTEE OF ADJUSTMENT July 27, 2020
THESE COMMENTS ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY THE COMMITTEE!
Acting Chair Bill Rosenberg declared the Special Meeting held via Zoon, opened at 6:00 p.m. Present in the W. J. Barrett Chambers were Mayor Bill Rosenberg and Secretary Lindsay MacFarlane. Attending electronically were Councillor Marcel Baron, and members Kevin King and Tom Mills. Chair Jordan Bird was absent.
Delegation: None
Resolution No. 2020-02-01: Marcel Baron – Tom Mills: “Be it resolved that Mayor Bill Rosenberg chair this Committee of Adjustment meeting in the absence of Chair Jordan Bird.” CARRIED
Resolution No. 2020-02-02: Marcel Baron – Kevin King: “Be it resolved that the minutes of the January 13, 2020 meeting be accepted as presented.” CARRIED
Resolution No. 2020-02-03: Marcel Baron – Tom Mills: “Be it resolved that the Committee approve Minor Variance application MV-2020-2 at 35 Gordon Street to allow for the construction of a 20 ft. attached covered patio on the west side of the home into the 32.8 ft. side yard allowance, as well as a 16 ft. covered patio at the rear of the home into the 65.6 ft. rear yard allowance.” CARRIED
Resolution No. 2020-02-04: Marcel Baron – Kevin King: “Be it resolved that the Committee of Adjustment meeting be adjourned 6:03 p.m. CARRIED
______Mayor Bill Rosenberg, Acting Chair
______Lindsay MacFarlane, Secretary
PAGE 1 THESSALON PLANNING ADVISORY COMMITTEE July 27, 2020
THESE MINUTES ARE THE INTERPRETATION OF THE RECORDER ONLY AND ARE NOT OFFICIAL UNTIL APPROVED BY THE COMMITTEE.
Acting Chair Bill Rosenberg declared the Regular Meeting held via Zoom, opened at 6:04 p.m. Present in the W. J. Barrett Chambers were Mayor Bill Rosenberg and Secretary Lindsay MacFarlane. Attending electronically were Councillor Marcel Baron, and members Kevin King and Tom Mills. Chair Jordan Bird was absent.
Delegation: None
Resolution No. 2020-03-01: Marcel Baron – Tom Mills: “Be it resolved that Mayor Bill Rosenberg chair this Planning Advisory Committee meeting in the absence of Chair Jordan Bird.” CARRIED
Resolution No. 2020-03-02: Kevin King – Marcel Baron: “Be it resolved that the minutes of the special meeting on June 11, 2020 be adopted as presented, with member Tom Mills recusing himself regarding the property north of Highway 17.” CARRIED
The Chair noted that the purchase, by the Town, of the lands north of Highway 17, will be discussed at the next regular meeting. Again, member Tom Mills recused himself regarding this matter.
Resolution No. 2020-03-03: Tom Mills – Marcel Baron: “Be it resolved that once the Official Plan has been approved by the Ministry, the Planning Advisory Committee will begin the Zoning Amendment process which includes updating the Zoning Map and creating an electronic Zoning Map.” CARRIED
Resolution No. 2020-03-04: Marcel Baron – Tom Mills: “Be it resolved that the meeting be adjourned at 6:14 p.m. CARRIED
______Mayor Bill Rosenberg, Acting Chair
______Lindsay MacFarlane, Secretary
COMMITTEE REPORTS
August 2020 Report to Council
Health Centre Roof tender
The RFQ to have a metal roof installed on the rear of the building was sent a second time to 5 different contractors. We received only 1 bid this time with the tendered amount being $67,800.00.
The budgeted amount is $50,000.00.
Since we have tendered the work twice, I understand the procurement policy has been satisfied. I would like to approach a different method of having the work completed. I would suggest we purchase the materials for the roof and approach the several local contractors to work by the hour and include the local Mennonite folks to see if they would be interested in doing the work. We would need to ensure they carried the appropriate insurances to indemnify the town of any liability.
Complaint about boat speeds in the river
We have had several complaints about personal water craft speeds in the river. We tried educating the public by putting notices on the webpage and face book but it is still happening.
I have since spoken with the OPP for clarification/direction, they referred me to the Transport Canada Safe Boating Guide.
Page 54 of the guide states that the province of Ontario has adopted speed limits of 10km/hr within 30 metres of shore on all water within their boundaries. This limit is in effect whether posted or not. The regulation is monitored by the Police, MNR or Coast Guard.
They suggested we do post the speed limit (on the bridges?) as well as include the wording to slow down and advise of a no wake zone.
At the suggestion of the OPP I would like to post speed limit signage on the Fullerton and Government Road bridges and possibly the mouth of the River.
I would also like to post the wording from the Boaters Guide (attached) regarding the speed limits on the watercourse on the Town webpage as well as the Face Book page.
Lakeside Drive Contract
This contract was sent out to several contractors on Friday August 7th with a potential start date of September 1st.
The plan is to do the Lakeside Drive contract in 2 stages. Stage 1 which will be from Dawson Street to Carolyn Beach will be completed in its entirety this Fall. This will include the improvements to the entrances at the Tim Hortons development as well as shoulder widening.
A cost sharing agreement with the developer is being worked on with our consultant and the developer’s consultant.
Tim Hortons Development
The work on the development is moving along very well. Fuel tanks have been installed and the foundation for the Tim Hortons has been constructed.
Letter from Fire Chief
I received a communication from the Fire Chief regarding a discussion with the operator of the water treatment plant (OCWA) regarding use of fire hydrants.
The fire department invited the Huron Shores department and their equipment to train them on how to use our hydrants properly. They used several hydrants and set off alarms at the treatment plant. The operator had a discussion with the Chief the next day.
I have talked with them both and they both have good points but, the main issue I have found is that no prior notice was given to the operator that the fire department was going to be using several hydrants for the training. In fact, they used enough water that we received complaints about water quality from numerous residents which was “stirred up” by the hammering from shutting off the valves on the trucks.
The fire department used the hydrants again the following week without informing the operator so there was another issue.
I have instructed the Fire Chief in the future he needs to communicate with the operator when accessing the hydrants unless it is for an actual fire call. Also they can shut the valves off on the truck or the hydrant before closing the valves on the hoses to prevent the hammering.
Local improvements
We have completed several projects within the Town including ditching, culvert replacements, removal of leaking manhole on Gordon Street and the paving of Dawson Street, repairs to the Health Centre parking lot as well as the re-paving of the “S” curves and Gordon street intersection.
Additional ditching is being planned for later this year.
Summer Students
The last day of work for the Summer students will be August 28th.
Ken,,,
TOWN OF THESSALON Overtime Record for 2020 August 17, 2020
Hours Inside Staff Description of Work Day Month From To Hours Extended Balance Employee 004 Asyst updates 14 July 4:00 p.m. 5:00 p.m. 1.00 1.50 1.50 Employee 022 COA/Planning meeting 27 July 5:50 p.m. 6:20 p.m. 0.50 0.75 0.75 Employee 004 Council Meeting 20 July 6:30 p.m. 7:30 p.m. 1.00 1.50 1.50 Employee 004 Month end 31 July 4:00 p.m. 5:00 p.m. 1.00 1.50 1.50
Hours Outside Staff Description of Work Day Month From To Hours Extended Balance Employee 006 Park electrical - Call out 5 July 4:20 p.m. 5:50 p.m. 1.50 3.00 4.50 Employee 016* Staff meeting at Park 18 July 12:00 p.m. 1:00 p.m. 1.00 1.00 1.00 Employee 007 Gordon St. manhole removal 30 July 12:00 p.m. 1:00 p.m. 1.00 1.50 1.50 Employee 009 Ditching 27 July 12:30 p.m. 1:00 p.m. 0.50 0.75 0.75 Employee 009 Culvert replacement 28 July 12:30 p.m. 1:00 p.m. 0.50 0.75 0.75 Employee 009 Gordon St. manhole removal 30 July 12:00 p.m. 1:00 p.m. 1.00 1.50 1.50
*Employee 016 does not incur time and a half only straight time
August 13, 2020
Re: Ontario Trillium Foundation – Resilient Communities Fund
For your information, due to the unprecedented situation caused by COVID-19 and the impact it is having on the non-profit sector and its ability to support people and communities, Ontario Trillium Foundation (OTF) is redirecting funds from the Grow and Capital cycles for 2020 into a one-time Resilient Communities Fund.
Since we were unsuccessful with the Accessible Washroom and Events Pavilion at Peace Park application under the Community, Culture and Recreation funding stream of the Investing in Canada Infrastructure Program, would you consider authorizing an application for the Accessible Washroom and Events Pavilion at Peace Park be completed through the September 2, 2020 Ontario Trillium Foundation – Resilient Communities Fund?
Thank you for giving the above your consideration.
Debbie August 13, 2020
Re: Gateway Signage Tender Results
For your information, we were, once again, successful with Destination Northern Ontario for gateway signage in the amount of $26,000 with Destination Northern Ontario’s portion being $13,000 including taxes and the Town’s portion being $13,000 including taxes.
The sealed tenders for the design, manufacture and installation of a new gateway welcome sign at the east entrance adjacent to Highway 17 East and Highway 17 B closed on Wednesday, August 11, 2020. Also requested in the tender was to provide two options for lighting with one to be hard wired to the closest hydro pole and one to be solar powered, as well a conceptual design drawing was to be provided.
We received four different “Gateway Signage” sealed tenders from Laird Signs Designs. Two of the sealed tenders have the same design but have different lighting options and the other two have an alternate design but have different lighting options. Please find all four sealed tenders (Option A – Flood Lit, Option B – LED internally Lit Letters, Option C – Lighthouse Flood Lit and Option D – Lighthouse LED Lit) received from Laird Signs Designs attached. I have contacted Pat Forrest, our contact from Destination Northern Ontario, with an inquiry as to if there might be any further funding available.
Please note, as mentioned above Destination Northern Ontario funding includes the payment of all applicable taxes, however if the Town is required to fully cover the overage, we only pay a non-fundable portion of applicable taxes (22% of 8%). Therefore, kindly find below an estimate on the overage.
Overage Estimated Amounts Option “A” Option “B” Option “C” Option “D” Hard Wired 4,600 16,000 20,000 28,700 Lighting Solar Lighting 9,300 23,800 26,800 36,500
If you choose one of the tenders, the overage could come from the Working Funds Reserve with the Economic Development Committee to replenish over a two-year period.
Thank you for giving the above your consideration.
Debbie
August 5, 2020
Council:
During the Wishart Law webinar last Friday morning, Paul Cassan noted that the authority for electronic meetings during an emergency ended on July 24th.
We recently received a letter along with information from the Ministry of Municipal Affairs (please see below) advising of the option to amend our Procedural By-law to allow electronic participation in meetings to be held in the future, for both Open and Closed sessions, and with the members participating electronically to be counted towards quorum. Our by-law provides that one member may participate electronically in a Council or Committee meeting, however, the member cannot be counted towards the quorum requirements or participate in Closed Session. I have attached the Electronic Participation section of our by-law.
I have reviewed the by-law recently passed by the Council of the Town of Collingwood. They are permitting Council, Local Boards and other Committees to hold an electronic meeting for both the Open and Closed Sessions, with the members participating to be counted towards quorum, during the following circumstances:
1) it is not safe or possible to attend an in-person meeting due to a natural weather event
2) health and safety restrictions as determined by the CAO in consultation with the Mayor or Emergency Control Group
3) restrictions or guidelines set out by the health unit
4) the activation of the Emergency Control Group or a declared emergency by any level of government or health unit.
Would you kindly advise if you would like to exercise this option, and your preference as to what circumstance(s), if any, you would like to include in the wording?
Thank you for giving the above your consideration.
Robert
GENERAL BUSINESS
THE CORPORATION OF THE TOWN OF THESSALON
BY-LAW NUMBER 2387
BEING A BY-LAW to confirm the proceedings of the regular meeting of Council held on August 17, 2020.
WHEREAS Section 5, Subsection 3 of the Municipal Act, R.S.O. 2001, c. 25, as amended, requires a municipal council to exercise its power by by-law except where otherwise provided;
AND WHEREAS in many cases, action which is taken or authorized to be taken by a Council or Committee of Council does not lend itself to an individual by-law;
NOW THEREFORE the Council of the Corporation of the Town of Thessalon hereby ENACTS AS FOLLOWS:
1. The actions of Council at its regular meeting on August 17, 2020 in respect to each motion, resolution and other action passed and taken by the Council at its said regular meeting, is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed.
2. The Mayor and the proper officers of the Town are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and to execute all documents as may be necessary and directed to affix the Corporate Seal to all such documents as required.
3. This by-law shall come into force and take effect immediately upon the final passing thereof.
PASSED in Open Council this 17th day of August, 2020.
______Mayor
Seal
______Clerk Treasurer