December 2017 Uofm Academic, Research and Student Success Committee Meeting
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December 2017 UofM Academic, Research and Student Success Committee Meeting Schedule Thursday, December 07, 2017, 09:00 AM — 10:00 AM CST Venue Wilder Student Union Room 218, Lambuth Campus, Jackson, TN Organizer Jean Rakow Agenda 1. Call to Order 1 2. Roll Call 2 3. Approval of Minutes - October 4, 2017 3 For Approval - Presented by Kate Schaffzin ARSS committee minutes 10.4.2017.docx 4 4. Research Investment 8 Presentation - Presented by Andy Meyers 5. Student Affairs 9 5.1. Career Services Redesign 10 Report - Presented by Darrell Ray Agenda Item - Darrell Ray Career Services.docx 11 Career Services Redesign - Explanation of FY 18 SRI Requests June 12 2017.docx The-Coming-Disruption-Busteed.pdf 14 5.2. THEC Grant - Memphis Career Preparation Academy 43 Report - Presented by Darrell Ray Agenda Item - Memphis Career Preparation Academy.docx 44 UM Memphis Career Preparation Academy Grant Application rev.pdf 45 5.3. Fraternity and Sorority Community Action Plan 67 Report - Presented by Darrell Ray Agenda Item - Greek Life Commnunity Action Plan.docx 68 Fraternity and Sorority Community Action Plan student final.pdf 69 6. Finish Line Program 71 Presentation - Presented by Richard Irwin 7. UofM Global Trends 72 Presentation - Presented by Richard Irwin 8. River City Partnership 73 Presentation - Presented by Kandi Hill-Clarke 9. Quality Assurance and Review of Academic Programs: 5-year Retrospective 74 Report - Presented by Karen Weddle-West Agenda Item - Quality Assurance and Review of Academic Programs 75 .docx 3a.Undergraduate Programs with accreditations and peer review 76 dates.xlsx 3a.Graduate Programs with accreditations and peer review dates.xlsx 119 3b.Enrollments 2011-2017.xlsx 146 3b.Degrees 2011-2017.xlsx 158 10. Middle and High School Recruitment Efforts 166 Report - Presented by Karen Weddle-West Agenda Item - Middle and High School Recruitment Efforts.docx 167 4.Middle and High School Recruitment Initiatives.xlsx 168 4.Office of Admissions Recruitment Activities 2016-2017.docx 207 11. 2025 Vision for Academic Programs 213 Report - Presented by Karen Weddle-West Agenda Item - 2025 Vision for Academic Programs.docx 214 5.2025 planning template.xlsx 215 5.CCFA Departmental Projections Through 2025.xlsx 216 5.LCON_2025_Final 11.08.17.xlsx 219 12. Additional Committee Business 224 13. Adjournment 225 1. Call to Order 2. Roll Call 3. Approval of Minutes - October 4, 2017 For Approval Presented by Kate Schaffzin THE UNIVERSITY OF MEMPHIS BOARD OF TRUSTEES MINUTES OF THE ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE October 4, 2017 Memphis, Tennessee The Academic Affairs and Student Success Committee of The University of Memphis Board of Trustees met at 9:00 a.m. CDT, on Tuesday, October 4, 2017, on the campus of the University of Memphis in Memphis, Tennessee. I. CALL TO ORDER Chair Schaffzin called the meeting to order. II. ROLL CALL University Counsel and Acting Secretary Melanie Murry called the roll, and the following Academic Affairs and Student Success Committee members were present: Trustee Douglas Edwards* Trustee Marvin Ellison* Trustee R. Brad Martin* Trustee David North* Trustee Carol Roberts* Trustee Katharine Schaffzin* Trustee Taylor Mayberry *Voting members Secretary Murry announced the presence of a quorum. Other Trustees, administrative staff, faculty and members of the media were also present. III. Approval of Minutes – June 6, 2017 Chair Schaffzin moved to approve the minutes. The motion was properly seconded. Chair Schaffzin agreed that the grammatical errors could be corrected following the meeting. A voice vote was taken and the motion passed. IV. New Academic Programs Provost Weddle-West reviewed background of Agenda Item 4: Approval of New Academic Programs which included the Bachelor of Arts in Creative Mass Media and the Ph.D. in Counselor Education and Supervision. A summary of each program was presented as described in the meeting materials. Page 1 of 4 Academic Affairs and Student Success Committee Board of Trustees Wednesday, October 4, 2017 December 2017 UofM Academic,... 3. Approval of Minutes - October 4, 2017 Page 4 of 225 Trustee Roberts asked that the Board be reminded of the rigor that an academic program proposal goes through before being presented to the Board for approval. Dr. Weddle-West provided an overview of the process for program approval. Trustee North asked if there was a similar process to disband or cancel degrees. Dr. Weddle- West explained that the accreditation and external peer review processes determine the viability and continuation of programs through their own evaluation process. THEC also set graduation benchmarks to evaluate the viability of programs and other programs are merged instead of sunsetting in response to the viability of other programs. Trustee North inquired as to how the Board can assist the University in bringing new innovation programs considering how fast the world is changing. Dr. Weddle-West previewed a future agenda item providing an overview of all undergraduate and graduate programs while looking for feedback from the Board. President Rudd stated that the budget model was changed two years ago that pushes the budgeting process back into the departments, giving them more motivation to manage the viability of programs. He also offered that the University will share a list of programs that have been terminated in the past. Trustee Edwards stated a concern that it appears that less than 100 majors are represented by the enrollment data, yet the University has around 140 undergraduate programs. He inquired whether program decisions are driven on demand or student need. Dr. Weddle-West responded by using the Health Sciences degrees and school as an example of when decisions are made as a response to the students’ needs and requests. Dr. Weddle-West stated that some programs exist because they provide the knowledge base, such as physics, but will never have large enrollment numbers. Trustee Roberts stated the alignment of resources with the schools to answer capacity issues is important to keep in mind while looking at the future programing. Trustee Martin commented that it would also be helpful to understand where the University wants to go in the future as it relates to academic programs. He asked that the University look at the future so that we can be responsive to gaps and growth. President Rudd mentioned that future meetings will bring forth new programs that will be responsive. Trustee Martin further asked that the University bring forth a post audit process template that includes demands, outcomes and one, three, or five- year reviews as part of the Board reporting process. He suggested a practice run be developed with a 5-year retrospective look at programs, looking at new programs instituted in the past five years. President Rudd stated that an overall enrollment table for existing programs can be provided to demonstrate the current investment. Dr. Weddle-West mentioned that dashboards already exist that provide this type of data and stated that external peer reviews and accreditations that support our quality assurance process can be shared. Trustee North supported Trustee Martin’s suggestion. Chair Schaffzin asked that these templates and data be presented at the next Board meeting. Chair Schaffzin moved that the Committee recommend to the Board of Trustees the adoption of the two new programs. The motion was moved by Trustee Roberts and seconded by Trustee North. A roll call vote was taken and the motion passed. Page 2 of 4 Academic Affairs and Student Success Committee Board of Trustees Wednesday, October 4, 2017 December 2017 UofM Academic,... 3. Approval of Minutes - October 4, 2017 Page 5 of 225 V. Tenure Upon Appointment Chair Schaffzin recognized Provost Weddle-West to present the list of faculty members recommended for tenure upon appointment. Chair Schaffzin moved that the Academic Affairs and Student Success Committee recommended the granting of tenure upon appointment to Dr. James Jacob and Dr. Ali Fatemi. It was properly seconded by Trustee Roberts. Chair Schaffzin called for discussion – there was none. A roll call vote was taken and the motion passed. VI. Overview of Degree Programs as requested by Board of Trustees Chair Schaffzin recognized Provost Karen Weddle-West to present an overview of degree programs. Dr. Weddle-West presented an overview of the programs to include not just degrees but minors and concentrations along with certificates. Trustee Edwards asked how these programs fit into the online degree programs. Dr. Weddle-West responded that most students prefer a hybrid approach, both online and face to face. She further explained that the University offers completely online programs through UofM Global. President Rudd stated that one of the biggest challenges is the fee structure for online courses. The fee structure is more expensive for online courses and will need to be adjusted. Historically additional fees were used to incentivize faculty to develop online courses; however, we are looking to reduce fees to be competitive with other institutions. We hope to have a proposal of new online fees ready for either the December or March board meeting. Trustee North asked whether, for the other institutions, the fee is discounted. President Rudd responded that most likely it is a discount; however, the problem is the way in which the budget was structured. The budgets were built to depend on the online fees. Therefore, the challenge is to reduce online fees but still provide the needed departmental support. The University’s most significant growth is in online enrollment, at 9% last year which is projected to grow to double digits this year. Currently one-third of students take an online course. Trustee Edwards stated that is difficult to enroll in some institution’s online programs, so the question is, “How do we make it easier than our competitors to enroll?” Trustee North asked that we focus on online enrollment and programs at the next Board meeting.