TOWN OF MANCOS BOARD of TRUSTEES MEETING January 27, 2021 7:00 p.m. Join Zoom Meeting https://us02web.zoom.us/j/84107985117?pwd=YkdvL3BzTlhVNVpZUEJRRUlWaUJ0UT09 Meeting ID: 841 0798 5117 Passcode: 983843 Dial by your location +1 253 215 8782 US (Tacoma), +1 346 248 7799 US (Houston), +1 669 900 6833 US (San Jose), +1 301 715 8592 US (Washington D.C), +1 312 626 6799 US (Chicago), +1 929 205 6099 US (New York)
AGENDA A. Call to Order
B. Pledge of Allegiance and Moment of Silence
C. Roll Call
D. Approval of the Agenda
E. Approval of the Minutes of January 13, 2021
F. Swear in New Deputy Marshal David Martin
G. Proclamation – Honoring Mac Neely’s 100th Birthday
H. Audience Business
I. Announcements
J. Committee Reports Montezuma County Planning Commission Mancos School District
K. Discussion and Action Items
1. Public Hearing: Green Kiwi 5, LLC dba LivWell Change of Location 2. 2020 Work Plan Update
L. Executive Session – Legal Advice on Water Rates
M. Items for February 10, 2021 Agenda 1. Joint Workshop with Montezuma County Board of County Commissioners 2. Committee Reports: Region 9, CDOT TPR 3. January Bills & Claims
N. Adjournment
Town of Mancos Board of Trustees Meeting January 13, 2021 7:00 p.m.
A. CALL TO ORDER: Mayor Queenie Barz called the meeting to order at 7:00 p.m.
B. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
C. ROLL CALL: Present: Mayor Queenie Barz, Mayor pro tem Fred Brooks, Trustee Ed Hallam, Trustee Betsy Harrison (Zoom), Trustee Cindy Simpson (Zoom), Trustee Janice Bryan (Zoom), Trustee Brent McWhirter (Zoom)
Staff Present: Town Administ tra or/Clerk/Treasurer Heather Alvarez, Attorney David Liberman (Zoom), Public Works Director Terry Jennings, Marshal Justen Goodall
D. APPROVAL OF AGENDA: Mayor pro tem Fred Brooks made the motion to approve the agenda. Trustee Ed Hallam seconded the motion . Motion passed.
E. APPROVAL OF THE MINUTES OF December 9, 2020: Trustee Cindy Simpson made the motion to approve the minutes of December 9, 2020 as provided by staff. Trustee Betsy Harrison seconded the motion. Motion passed.
F. AUDIENCE BUSINESS
Bob Becker, 240 W. Montezuma, Mancos – addressed the Board regarding an out of town property that is receiving in town water rates. He advised that the property has changed uses and asked the Board to begin charging out of town water rates. The Board directed staff to research the issue and take the appropriate action.
G. ANNOUNCEMENTS
We haven’t had any businesses pick up COVID19 posters from Town Hall. We did post them on our Facebook page so anyone may print them for free. Montezuma County distributed a total of $655,332 in CARES Act grant funds to local businesses. Mancos awarded $74,629, Montezuma County awarded $353,549, Cortez awarded $189,301 and Dolores awarded $37,853 to a total of 161 awardees. Montezuma County now has a button on their COVID19 page that citizens may click to sign up for vaccinations with the Health Dept. This went live today. The Town Administrator and Economic Development Coordinator met with the Mancos Chamber and Mancos Creative District to discuss current projects and collaboration opportunities.
Board of Trustees January 13, 2021 Page 1 of 3
There has been a large increase in fraudulent unemployment claims and 1099s for 2020. Please be sure to consult with your tax preparer or CPA if you find an issue. We will have a joint workshop with the Montezuma County Commissioners on February 10 at 5:30 p.m. The new Board Room technology is up and running. We are using it for the first time tonight. This meeting will be published to YouTube for public viewing. In the future, we will be streaming our Board meetings live on YouTube. The public will not be allowed to comment or address the Board via YouTube. Mayor Queenie Barz reminded citizens to lock their vehicles.
H. TREASURER’S REPORT: DECEMBER BILLS & CLAIMS Trustee Betsy Harrison made the motion to approve the December bills and claims as presented by staff. Trustee Cindy Simpson seconded the motion. Motion passed.
I. COMMITTEE REPORTS
Region 9 Southwest Colorado Economic Development – meeting next week CDOT TPR – the 184 culvert and relining project is complete, the 550 “bridge to nowhere” project is still in process
J. ACTION AND DISCUSSION ITEMS 1. 2021 Work Plan This was provided to the Board for their review and information.
2. Region 9 Board Appointment Trustee Cindy Simpson made the motion to appoint Rachael Marchbanks to replace Mayor Queenie Barz as a voting member on the Region 9 Board. Trustee Betsy Harrison seconded the motion. Motion passed unanimously by roll call vote. Mayor Barz will still attend the meetings as time permits.
3. Main Street Bridge Fiber Relocation We are required to relocate the fiber that is attached to the existing Main Street Bridge. DB Tech will be performing this work on our behalf. We reached out to Empire Electric to inquire as to if we can temporarily use their poles to save the Town some money. This is not an option. We received a quote in the amount of $43,000 to relocate and then replace the fiber on the new bridge. We will be receiving a revised bid from DB Tech with the poles and related required equipment. Once I receive a revised quote, I’ll bring this back to the Board on January 27. At that time I will also be bringing information from SEH (our project engineers) regarding construction management and materials testing.
Board of Trustees January 13, 2021 Page 2 of 3
4. Riverwalk Behind Mancos School The Town partnered with Mancos School District on a portion of their remodel project. We were the fiscal agent for the GOCO grant that provided the elementary school playground upgrades. In return, the school agreed to provide a permanent easement for the Riverwalk behind the school. During construction, there was some confusion regarding the fence placement along the south side of the school. The Town and the school have come to an agreement. The fence is going to be relocated by the school. The Town is working on the trail easement paperwork which will be filed at the County when complete.
K. ITEMS FOR JANUARY 27, 2021 AGENDA
Public Hearing: Green Kiwi 5, LLC Change of Location Swearing in of Deputy Marshal David Martin 2020 Staff Work Plan Update Resolution TBD Series 2021: Honoring Mac Neeley’s 100th Birthday
L. ADJOURNMENT
Trustee made the motion to adjourn the meeting at 7:49 p.m. Trustee Brent McWhirter seconded the motion.
______Mayor Queenie Barz
______Town Administrator/Clerk/Treasurer Heather Alvarez
Board of Trustees January 13, 2021 Page 3 of 3
OATH OF OFFICE
STATE OF COLORADO
COUNTY: Montezuma
TOWN: Mancos
I, David Martin, do solemnly swear that I will support the Constitution of the United States of America and the State of Colorado and the ordinances of the Town of Mancos, and that I will faithfully perform the duties of the office of Deputy Marshal upon which I have been appointed.
______
Subscribed and sworn to before me this
27th day of January, 2021
Officer administering oath: ______Ellen “Queenie” Barz Title: Mayor
Address: P.O. Box 487 Mancos, Colorado 81328 Town of Mancos PROCLAMATION OF RECOGNITION AND APPRECIATION
WHEREAS, from the time Athalie Mac Neely arrived in Mancos via Americorps in 1995, our town has never been the same; and WHEREAS, Mac’s grant writing abilities soon resulted in GOCO funding for our very own Mancos River Walk behind the high school; and WHEREAS, as President of the Mancos Chamber of Commerce, Mac, in 2001 and 2003, shepherded on projects with her motto “Just do it”; and WHEREAS, Mac, as Membership Chair of the Mancos Valley Historical Society hosted the annual fundraising yard sales; and WHEREAS, her boundless energy flowed through businesses and residents alike rewarding the town with Grand Avenue decorations for Cinco De Mayo, the first children’s vegetable garden next to the school campus; and WHEREAS, even after being named Mancos Citizen of the Year in 2011, Mac’s community spirit yielded further events such as lighted Christmas trees in snowy Boyle Park and yet another, this one for elementary students: annual breakfasts with Santa at the ABC; and WHEREAS, now a resident of the Valley Inn, Mac has acted as an unofficial new resident greeter and continues with her love of gardening by planning for the annual flower box planters.
NOW THEREFORE, be it resolved that I, Queenie Barz, Mayor of Mancos, do hereby proclaim this day, her 100th birthday, January 27, 2021 as Mac Neely Day in Mancos. IN WITNESS WHEREOF I hereunto set my hand and cause the Seal of Mancos to be herein affixed.
______Mayor Ellen “Queenie” Barz
______Heather Alvarez Town Administrator/Clerk/Treasurer
STAFF REPORT
To: Honorable Mayor and Trustees From: Heather Alvarez, Town Administrator/Clerk/Treasurer Date: January 27, 2020 Re: Public Hearing: Green Kiwi 5, LLC dba LivWell Change of Location
Recommendation After public hearing, approve the location amendment from 449 Railroad Ave. to 101 West Railroad, Mancos, CO 81328 for Green Kiwi 5, LLC dba LivWell conditional upon State approval
Background/Discussion LivWell has submitted a report of changes to move locations in Mancos.
The Board approved medical marijuana businesses in 2010. The Board approved retail marijuana businesses in 2014. Both uses have been allowed in the Commercial, Corridor Mixed Use (name changed from Highway Business during the 2019 land use code update) and Light Industrial zoning districts since their approval dates in 2010 and 2014, respectively.
They meet all requirements of the Mancos Municipal Code per below:
Municipal Title Application Notes Code Section Compliant? 6-10-30 Allowable Y This license type is allowed in the Retail proposed Corridor Mixed Use zone. Marijuana Livwell is currently located in this Licenses zone, and there are two other licensed marijuana businesses in this zone. 6-10-40 Fees Y All fees are paid current 6-10-50 Application & Y Application, proof of Operating ownership/possession, sales tax Fees number, operating plan, etc. included, special use permit not required, sign permit application pending 6-10-60 Location Y 511’ from nearest park per Licensed Professional Land Surveyor, SGM. Not within 1,000’ feet of a school or within 500’ of daycare, library, fairground or existing marijuana business, not located within residential zone. 6-10-70 Security Plan Y Included with application 6-10-100 Indoor Use Y Floor plan included with application
6-10-130 Business Y If the Board approves location change, Permit Town Administrator will issue the Required business permit/license 6-10-140 Investigation Y Ownership remains the same of Applicant 6-10-150 Standards for Y State has also received application. issuance of Application is complete, signed by retail application, all fees paid, application marijuana does not contain material falsehood or establishment misrepresentation, complies with license requirements of Article 10, use allowed at this location, issuance of business license size requested is justified to meet the needs of the community 6-10-160 Denial of N/A Information in application is not found license to be false or incomplete, applicant meets all standards of this article, business license will be in full compliance with this article, other town, state laws and regulations, State has not denied an application, licensee has not violated or failed to comply with any terms or conditions of this article or any supplemental rules, laws or regulations, licensee has complied with any special terms or conditions, licensed premises will be operated in a manner that does not adversely affect public health or safety in the immediate neighborhood where establishment is located 6-10-170 Authority to TBD The Board has the authority to impose impose such reasonable terms and conditions conditions on on any license issued as may be license necessary to protect the public health, safety and welfare and to obtain compliance with this article and state law
Other items of note:
I did confirm with LivWell that the marijuana business will be 2,500 square feet or less at this time. The building is 3,140 square feet, so there is the opportunity for a future special exception request should the applicant wish to increase the business size. Our municipal code allows 2,500 square feet as a use by right. Marijuana business license holders may request an increase to a maximum of
5,000 square feet as a special exception. Under no circumstances may the business be more than 5,000 square feet at this location due to zoning. A floor plan is attached for your review.
The Mancos Marshal has reviewed the application and has no objections to the change.
Traffic flow concerns have been addressed by both the applicant and CDOT. CDOT is not issuing an access permit for this use since it’s an existing driveway and their trip generation will not significantly impact the connection of Main St. to Hwy 160.
Proposed site renderings were submitted to staff. A building permit and sign application will be required later in this process. Both will be reviewed to ensure compliance with the Mancos Municipal Code and IBC 2006 building regulations. I did not include this information today because it is outside the scope of the public hearing.
We have received written comments from citizens to this item. I have included them here for your information.
Policy Implications Transfer of location
Resource Impact $500.00 Report of Change Fee
Attachments Cover Letter from Applicant Report of Changes Proof of Public Hearing Citizen Feedback
v.012021 AREA SAFE ROOM LIMITED ACCESS
UP AREA LIMITED ACCESS DW DVR DESK
POLE DISPLAY POLE DISPLAY
LIMITED ACCESS AREA
POS POS AREA OFFICE POS LIMITED ACCESS 4'-0" PARTIAL HEIGHT WALL POS POLE DISPLAY POLE DISPLAY DESK
BASEMENT STORAGE DN POS AREA POLE DISPLAY Licensed LIMITED ACCESS Premises HALLWAY POS RETAIL LIMITED ACCESS AREA LIMITED ACCESS AREA DW RESTRICTED ACCESS AREA AREA POLE DISPLAY POS BREAKROOM LIMITED ACCESS UNISEX RAMP DN POS ATM UNISEX Green Kiwi 5, LLC 5, Kiwi Green Avenue W Railroad 101 CO 81328 Mancos, No.: 402R-00356 License ADA AREA WAITING
2,448 SQ FT 635 SQ FT CHECK-IN 3,135 SQ FT
ATM EGRESS WAITING AREA INGRESS/ TOTAL FLOOR AREA AREA SUMMARY LICENSED PREMISES AREA
CUSTOMER
333983 The Journal 12/29/20 Public Notice #8 West Main NOTICE of PUBLIC HEARING Before the Cortez, CO 81321 Town of Mancos Board of Trustees Mailing Address: P.O. Drawer A, Durango, CO 81302 Notice is hereby given that on January 27, 2021 at 7:00 p.m., Phone:(970) 565-8527 Fax:(970) 565-8532 Email:[email protected] or as soon as possible thereaf- ter, in Mancos Town Hall, 117 N. Main, Mancos, Colorado, or Account: 105966 Date: 12/29/20 at such other place and time as the hearing may adjourn to, a Client: Ad Date: 01/06/21 Public Hearing will be held for: Class: Private Legals Green Kiwi 5, LLC Change of Ad ID: 333983 Location Company: Town of Mancos Ad Taker: TDESROSIER Additional information Address: PO Box 487 Sales Person: C10 is available from Mancos Town Mancos, CO 81328 Words: 149 Hall and available to the public Lines: 39 for inspection. For questions or comments, please contact Agate Lines: 58 Town Hall, 117 N. Main, Telephone: (970) 533-7725 Depth: 4.153 Mancos, CO. All interested parties are encouraged to Description: 333983 Public Notice NOTICE of Inserts: 2 attend or mail in comments to PUBLI Blind Box: The Town of Mancos, P.O. Box 487, Mancos, CO 81328. The Town will be accepting com- Other Charges: $2.00 Gross: $80.70 ments up to the date and time Discount: $0.00 of the public hearing. Surcharge: $0.00 Paid Amount: - $0.00 Published in The Journal January 6, 2021 by order Credits: $0.00 of Heather Alvarez, Town Bill Depth: 4.153 Amount Due: $80.70 Administrator/Clerk/Treasurer Payments
Publication Start Stop Inserts Cost
Cortez Journal 01/06/21 01/06/21 1 $80.70 Online TJ 01/06/21 01/06/21 1 $0.00 R e c e i p t Ad Note:
Customer Note:
We Appreciate Your Business! -Thank You !- LivWell Public Notice Hearing Proof of posting from Main St, 1/5/2021 3:06 p.m.
LivWell Public Notice Hearing Proof of posting from Main St, 1/5/2021 3:06 p.m.
STAFF REPORT
To: Honorable Mayor and Trustees From: Department Heads Date: January 27, 2021 Re: 2020 Final Work Plan Update
Recommendation None- for discussion only
Background/Discussion Attached is the final 2020 work plan update from staff. Many items were been postponed due to the current COVID19 pandemic.
Policy Implications N/A
Resource Impact N/A
Attachments 2020 Final Work Plan Update
2020 Work Plans Town of Mancos
December 2020
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Introduction
The intent of this document is to help town staff and elected officials to implement and monitor their work throughout the year. While projects and priorities can change throughout the year, this document serves as a guide to communicate with each other and the public about the work that the Town of Mancos will be engaged in during the year.
The items in the annual Work Plan are derived from two basic sources. First, projects and initiatives that are priorities of the Board of Trustees, which are gathered from the annual budget process and the annual Board of Trustees strategic planning retreat, are included. These projects are community needs and typically reflect either upgrades to public infrastructure or other community-stated priorities. Secondly, items in this work plan originate from staff. Department Heads plan their work for the coming year based on identified needs within their departments.
Quarterly updates to this work plan will be provided to the Board of Trustees in regular meetings.
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Department/Division: Administration, Clerk and Treasurer Director/Supervisor: Heather Alvarez, Town Administrator/Clerk/Treasurer and Georgette Welage, Deputy Clerk/Court Clerk
Department Mission: To provide superior customer service and support to the community, the Board, department heads, and commissions to make Mancos the best-managed town in the nation.
Services: Interfacing with Boards and Committees Implements policies set by elected officials, including implementation of adopted plans Direct interaction with the public Providing information to citizens (“how do I?”) Solving complaints Provides purchasing assistance to all departments Serves as Planning and Zoning Administrator Grant writing, implantation and reporting Fiscal management (budgeting, grants processing, utility billing, accounts payable and accounts receivable, interfaces with vendors, Serves as Human Resources (processes payroll, develops policies, etc.) Management of municipal code (including recodification) Provides support to Mancos Municipal Court Serves as internal IT, along with vendor
2020 Objectives/Goals: 1. Continue implementation of initiatives and policies of town Boards and Committees: Comprehensive Plan, Master Trails Plan, Economic Development Strategy, DCI Study and other Plans. Within each of these plans are several projects that the town is working on. 2. Support department heads in achieving their initiatives by providing efficient administrative support (purchasing, project and program management, budgeting, technology, human resources, grant writing, etc.). 3. Continue efforts to support sustainable residential and commercial growth in town, including a more vibrant downtown. 4. Continue an organizational culture of teamwork, high customer service, and innovation. 5. Continue to represent the town in a positive manner with local and regional external organizations (e.g. Chamber of Commerce, CDOT, Montezuma County and neighboring communities, CML, CCCMA, Region 9, SWCCOG, TPR, etc.). 6. Continue to work with all departments on fiscal management and grants management for key initiatives.
Departmental Values: Public health and safety Maintains customer satisfaction (customers are: citizens, staff, and Boards and Committees)
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Major projects, planned purchases or service contracts to be Started and/or Completed in 2020: Description Detail Timeline 2020 Final Status Main Street Bridge Complete replacement. December 2020 In Process Replacement Design/Engineering underway. New Water Tank/Fiber/IT Room Replace old water tank, run fiber December 2021 In Process infrastructure to water plant, update current room to include HVAC, security measures, room for growth Hazardous Tree Program In conjunction with Tree Board & Ongoing Ongoing Code Enforcement, enforce hazardous tree program Town Beautification Downtown flower barrels and October 2020 Cancelled – baskets; public art program COVID19 2021 Budget Process Prepare proposed budget in May/June 2020: Complete collaboration with department Board retreat heads and board members Dec 2020: finalize budget Continue planning with Planning phase in process. Planning phase In Process partners on Path to Mesa Verde ongoing. Project Offer two mini-grant agency First cycle has been awarded for June 2020 Cancelled – contribution cycles for 2020 Jan. 1 funds. Next cycle is June 1 COVID19 funding. funds with application deadline of April 15. Research Hwy 160 Options Research possible stop light at Ongoing for Not started Willow/Hwy 160 2020 Business Licensing Purchase Caselle Business License December 2020 Complete Module, public education regarding business licenses for STRs Economic Development Create economic development June 2020 Complete incentive package for new businesses, hire Economic Development Coordinator IBC Update Publish RFP, retain consultant December 2020 In Process and upgrade to a more current version of IBC
Other Activities or Information about the Department’s Work in 2020: Staff will continue regular activities such as preparing packets, minutes and agendas for meetings of the Board of Trustees, P and Z, and Design Review Board, serving as planning and zoning administrator, collecting utility payments, staffing municipal court and processing cases, processing licenses, addressing community complaints, providing IT support, coordinating benefits, human resources management, records retention and management, front office staffing, processing 5 | P a g e
accounts receivable and accounts payables, and assistance in coordinating initiatives with departments. Staff will attend important trainings and conferences to improve job skills and knowledge. Staff will continue to seek options to increase financial sustainability including applying for grants, exploring new revenue sources, and controlling expenditures. Staff will continue to keep the Board of Trustees and the public up to date on projects and programs including: quarterly financial reports, quarterly work plan updates, and bi-weekly status reports. Schedule events in the parks and community center Maintenance of community center
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Department/Division: Parks Director/Supervisor: Terry Jennings, Public Works Director
Department Mission: To provide safe and well-maintained parks and open spaces for families, visitors and the community.
Services: Regular park checks Maintenance of parks and other areas (160 intersections, Creekside walkway, S. Mesa Pedestrian Bridge)-mowing, trimming, bathrooms, trash removal, weed removal, etc. Maintenance of downtown planters (planting, watering, weeding) Upgrading equipment and buildings in parks Turf maintenance (top seeding, aerating, filling and leveling, etc.) Snow removal Interface with vendors (e.g. tree maintenance, irrigation system installer, etc.)
2020 Objectives/Goals: 1. Continue turf maintenance in Boyle Park and Cottonwood Park throughout the year. 2. Work with Administration Department on town beautification with eye-appealing flower planters downtown and public art project.
Departmental Values: Taking pride Community feedback Being approachable and friendly to public A sense of accomplishment Community appreciation Great town staff/teamwork Hard work
Major projects, planned purchases or service contracts to be Started and/or Completed in 2020 Description Detail Timeline 2020 Final Status Picnic Table Replace wooden picnic June 2020 Cancelled – COVID19 Replacement tables with metal; 1 regular, 2 ADA Parks Master Plan Publish RFP and work with December 2020 Cancelled – COVID19 consultant to draft new Parks Master Plan Weed Control At all town owned locations: November 2020 Complete Boyle Park, Cottonwood Park, Pioneer Plaza, Northside Playground, Creekside, Pedestrian Bridge, Hwy 160 intersections, all new pocket parks Town Beautification Downtown Planters for October 2020 Cancelled – COVID19 Spring and Fall, public art
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Other Activities or Information about the Department’s Work in 2020: 2020 budget includes funding for two part-time parks seasonal maintenance workers to assist with basic maintenance such as weeding, trash removal from the parks, watering, etc. The Community Center continues to hold events and classes. Staff manages rentals of the space to private parties and groups. Continue to seek and apply for grants and other assistance to fund trails creation and maintenance, park improvements, and other initiatives. Staff will attend training on parks management and turf/grass maintenance best practices.
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Department/Division: Marshal’s Office Director/Supervisor: Justen Goodall, Town Marshal
Department Mission: The Mancos Marshal’s Office provides effective and efficient law enforcement and ancillary services to our residents, schools, businesses, and visitors. We recognize the need to partner with all members of our community as we provide for the public’s safety and we will always practice the principals of community policing to assist us in this endeavor.
Services: Traffic control Responding to calls for service Welfare checks VIN inspections Animal control Enforcement of Municipal Code and Uniform Traffic Code Community service Investigate crimes and civil issues Agency assistance (Colorado State Patrol, Sherriff’s Office, etc.) Registration of sex offenders
2020 Objectives/Goals: 1. Meet all POST (Peace Officer Standards and Training) requirements in core areas (firearms, arrest control and driving) and continue other trainings to better the officers and the town. 2. Continue emergency planning and preparedness efforts. 3. Continue to be involved in the Mancos community. Attend events, do business checks, and continue community policing. 4. Continue involvement with Mancos schools. Work closely with the school on emergency response and crime prevention issues. 5. All staff will read and understand revised Mancos Marshal’s Office policies.
Departmental Values: Integrity Self-initiation Honesty Reliability Loyalty Care about the community Consistency Community-invested Problem-solving Excellent communication skill
Major projects, planned purchases or service contracts to be Started and/or Completed in 2020: Description Detail Timeline 2020 Final Status Continue planning on Work with area Ongoing. Develop town Ongoing emergency operations agencies to plan for evacuation plan. Schedule and response (including and train a trainings for town staff on Mancos fire, county coordinated emergency procedures. Emergency Operations, emergency response. and Sheriff’s Office)
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Increased code Increase enforcement Ongoing. Ongoing enforcement. of municipal codes. Records Management Conduct a successful December 2020 Complete System transition to a new records management system - EForce New Vehicle Purchase Purchase a new June 2020 Complete vehicle for the 5th Deputy
Other Activities or Information about the Department’s Work in 2020: Staff will continue regular activities such as traffic stops, patrols, addressing community complaints, and business checks. Staff plans to attend various trainings in 2020, some of which will be partially reimbursed through Colorado P.O.S.T. and/or other local law enforcement organizations. Marshal will continue to serve on Boards and Commissions such as Child Protective Services (CPT), Southwest Colorado Law Enforcement Training Association (SWCLETA), Multi-Disciplinary Teams (MDT), and membership in Colorado Association of Chiefs of Police. Continue code enforcement efforts, including outreach, assistance programs and writing notices of violations if required.
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2020 CALLS
WEAPONS OFFENSE WARRANT 1.8% TRESPASSING 6.3% TRANSPORT 4.5% TRAFFIC PROBLEM 1.8% 1.8% TRAFFIC ACCIDENT 0.9% 5.4% TRAFFIC (CRIMINAL VIOLATION) 3.6% THEFT 0.9% 1.8% SEXUAL ASSAULT PROPERTY PERSON CRIMES ORDINANCE VIOLATION 9% OBSTRUCT POLICE 10.8% OBSTRUCT JUSTICE NON UCR REPORTABLE MORALS/DECENCY CRIMES MISSING PERSON 0.9% MISCELLANEOUS 0.9% MENTAL SUBJECT 1.8% JUVENLIE PROBLEM JUVENILE PROBLEM HARASSMENT FRAUD 5.4% 9% FORGERY 0.9% FAMILY DISTURBANCE 1.8% 0.9% DUI 2.7% 1.8% DRUNKENNESS 0.9% 1.8% DOMESTIC PROBLEM 2.7% 0.9% DAMAGED PROPERTY 2.7% CONTROLLED SUBSTANCE 1.8% BURGLARY 0.9% 3.6% ASSAULT 1.8% 1.8% ANIMAL PROBLEM 5.4% 0.9% AGENCY ASSIST
1/1 1/1
2 DOGS RUNNING AT LARGE (NON-CRIM ORDINANCE VIOL)
1 RECKLESS DRIVING (TRAFFIC VIOL-STATUTE)
2 HARASSMENT (CRIMINAL VIOL)
1 1
2
OPEN ALCOHOLIC BEVERAGE CONTAINER (CRIMINAL VIOL)
2020 CITATIONS 2020
1 1
2
1 1
5 SPEEDING 5-9 MHP OVER (TRAFFIC VIOL-ORDINANCE)
7 SPEEDING 10-19 MPH OVER (TRAFFIC VIOL-ORDINANCE) 0 1 2 3 4 5 6 7 8 Department/Division: Public Works-Sewer and Water Treatment Director/Supervisor: Terry Jennings, Public Works Director
Department Mission: To provide safe drinking water and properly disinfected wastewater treatment to keep citizens healthy.
Services: Water and wastewater management (water treatment and wastewater treatment) Maintain infrastructure for emergency responders Interface with developers and vendors Project management Respond to citizen concerns and provide great customer service
2020 Objectives/Goals: 1. Staff to attend trainings and seek licenses in Water treatment and distribution and Wastewater Collection and Treatment. 2. Continue grease trap inspection program. 3. Continue operations at WTP and WWTP to meet CDPHE standards 4. Continue to write down standard operating procedures and catalogue with the town. 5. Get MSABP system at WWTP to continuously run with low backwash and within permit. 6. Complete a visual inspection of the town’s water tanks every three months per state rules. 7. Continue public information campaign about the wastewater system.
Division/Department Values: Knowledge Reliable upper management in PW Reliable staff Self-starters Friendly customer service Ethical Recognize when there is a problem Teamwork Ability to make decisions Transparency
Major projects, planned purchases or service contracts to be Started and/or Completed in 2020: Description Detail Timeline 2020 Final Status Wastewater Treatment Continue to explore options to Ongoing and Ongoing Facility ensure continuous operation. priority Old Water Tank/Water Siding, fencing, operating system December 2021 Ongoing Plant/Fiberoptic upgrade, fiberoptic tower Upgrades installation Security Gate Install new security gate at WWTP June 2020 Complete Meter Reading Upgrade meter reading software and June 2020 Complete Software Update equipment
Other Activities or Information about the Department’s Work in 2020: PW Director will continue training and certification testing to be fully certified as Class B for WWTP. This is a minimum five year project.
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Staff will continue regular activities such as water and effluent monitoring and testing, making repairs as needed, and providing reports to the State.
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Department/Division: Public Works/Streets Division Director/Supervisor: Terry Jennings, Public Works Director
Department Mission: To maintain a well-flowing sewer collection system and water supply to all system services as well as keeping all roadways passable.
Services: Water and wastewater management (water distribution, install taps, read water meters, etc.) Maintain infrastructure for emergency responders Maintain safe roads and alleys Perform vehicle maintenance Perform building maintenance Assist other departments (e.g. special events, street closures, tree plantings, etc.) Interface with developers and vendors Project management Respond to citizen concerns and provide great customer service
2020 Objectives/Goals: 1. Ensure proper operation of water main valves through preventive maintenance. 2. Utilize PubWorks to manage town assets and inventory and to make educated decisions on repair and replacement. 3. Continue efforts to ensure that town utilities are properly mapped in GIS and current paper records are kept for planning purposes. 4. Enhance road maintenance, including training on road maintenance procedures, added gravel, and development of long term road maintenance plan. 5. Staff to attend trainings and seek licenses in water treatment and distribution and wastewater collection and treatment. 6. Continue to write down standard operating procedures for various aspects of streets maintenance, including sewer collection and water distribution and catalogue with the town.
Division/Department Values : Knowledge Reliable upper management in PW Reliable staff Self-starters Friendly customer service Ethical Recognize when there is a problem Teamwork Ability to make decisions Transparent
Major projects, planned purchases or service contracts to be Started and/or Completed in 2020: Description Detail Timeline 2020 Final Status Backflow Prevention Continue program Ongoing Complete program inspections development through 2020 and compliance per state regulations Old Water Tank/Water Siding, fencing, operating December 2021 In Process Plant/Fiberoptic system upgrade, fiberoptic Upgrades tower installation
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Main Street Bridge Complete replacement. December 2020 In Process Replacement Design/Engineering underway. Pave Montezuma Ave. Depending on Main St. TBD Postponed Bridge Project Capital Equipment Begin funding a capital December 2020 Postponed Replacement Fund equipment replacement fund for Public Works/Streets Stormwater Master Publish RFP and work with December 2020 Cancelled – COVID19 Plan consultant to draft a town wide stormwater master plan Valve Replacement Per 5 year capital plan, December 2020 Cancelled – COVID19 replace 2 valves per year Town Wide Cleanup Host one or two town wide December 2020 Complete cleanups Curb/Gutter/Sidewalks In conjunction with code December 2020 Ongoing enforcement, replace broken concrete
Other Activities or Information about the Department’s Work in 2020: Staff will continue to focus on Water Distribution System and Sewer Collection maintenance, including preventive maintenance such as flushing valves and cleaning sewer lines to prevent clogs. Staff will continue regular activities such as street sweeping, vehicle and equipment repairs and maintenance, assistance with town events for street closures, paint curbs and stripe parking lots, and checking and flushing hydrants. Staff will focus on road maintenance and regular maintenance of unpaved roads and paved roads. Staff will seek street grading trainings. Staff installs new water and sewer taps.
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2020 SALES TAX REVENUES BY BUSINESS CATEGORY (1) Funds received by Town in: Business Category January February March April May June
Lodging $ 1,291.27 $ 844.72 $ 735.35 $ 937.24 $ 33.73 $ 68.90 Retail - Necessities 13,750.82 41,666.68 $ 23,898.09 25,234.96 33,138.94 33,653.13 Marijuana 18,066.84 15,047.92 $ 19,834.34 6,734.12 31,864.16 35,222.60 Utilities 7,071.97 7,881.42 9,130.39 7,476.53 5,124.87 7,619.78 Food & Beverage 14,573.28 6,195.96 7,251.35 6,118.82 6,400.57 8,428.62 Art 1,304.17 558.90 530.78 344.59 245.34 487.51 Services - all other 8,356.35 2,113.57 1,732.59 2,031.45 1,331.12 1,833.84 Finance, Ins., Real Estate 1,201.46 1,143.52 1,035.44 973.25 1,356.77 1,414.44 Wholesale Trade 1,589.62 835.35 1,210.64 1,413.27 2,582.61 2,542.47 Ag, Const. & Manufacturing 357.21 120.99 225.62 623.31 307.38 251.68 TOTAL** $ 67,562.99 $ 76,409.03 $ 65,584.59 $ 51,887.54 $ 82,385.49 $ 91,522.97
Business Category July August September October November December Year-to-date Percent
Lodging $ 4,536.92 $ 4,143.23 $ 3,944.90 $ 8,371.50 $ 4,159.30 $ (12,902.62) $ 16,164.44 1% Retail - Necessities 50,356.22 45,136.59 39,674.25 43,444.71 44,954.23 58,570.74 453,479.36 42% Marijuana 33,709.52 35,533.43 32,618.71 32,296.62 31,064.73 24,016.99 316,009.98 29% Utilities 5,495.28 6,522.49 6,370.55 6,155.34 5,887.06 6,715.77 81,451.45 8% Food & Beverage 10,736.34 9,993.17 15,066.89 11,696.94 11,611.30 7,783.28 115,856.52 11% Art 838.46 2,495.73 950.75 1,312.29 1,445.23 1,043.13 11,556.88 1% Services - all other 2,668.07 2,851.08 2,527.87 3,277.14 2,675.67 3,089.49 34,488.24 3% Finance, Ins., Real Estate 974.16 1,060.64 1,267.03 2,272.85 1,078.76 1,077.55 14,855.87 1% Wholesale Trade 2,645.25 1,325.72 2,504.85 2,375.30 3,492.28 2,067.69 24,585.05 2% Ag, Const. & Manufacturing 1,250.75 549.52 709.31 826.26 6,108.27 3,803.99 15,134.29 1% TOTAL $ 113,210.97 $ 109,611.60 $ 105,635.11 $ 112,028.95 $ 112,476.83 $ 95,266.01 $ 1,083,582.08 100%
(1) Month represents timing of receipt from the State of Colorado (approx. 2 month lag from sales month). December Lodging - we received sales tax from an out of town business so the State corrected their error.
Month 2014 2015 2016 2017 2018 2019 2020 January $ 27,939.47 $ 31,664.38 $ 40,791.86 $ 47,522.92 $ 60,598.07 $ 69,879.95 $ 67,562.99 February $ 32,348.35 $ 34,766.90 $ 33,955.94 $ 43,783.08 $ 51,808.31 $ 49,184.69 $ 76,409.03 March $ 25,124.93 $ 29,541.70 $ 33,892.44 $ 41,692.79 $ 55,070.82 $ 48,452.25 $ 65,584.59 April $ 23,584.24 $ 33,950.38 $ 39,833.71 $ 59,406.37 $ 57,838.37 $ 80,925.34 $ 51,887.54 May $ 28,685.66 $ 31,319.61 $ 47,794.98 $ 52,562.18 $ 69,023.57 $ 64,905.41 $ 82,385.49 June $ 25,394.68 $ 42,490.26 $ 47,290.69 $ 60,448.26 $ 77,127.80 $ 74,095.61 $ 91,522.97 July $ 36,196.69 $ 47,602.24 $ 51,078.50 $ 72,827.14 $ 79,050.11 $ 84,869.00 $ 113,210.97 August $ 36,196.17 $ 44,891.55 $ 62,351.53 $ 69,750.24 $ 75,082.26 $ 88,381.43 $ 109,611.60 September $ 36,353.17 $ 46,709.21 $ 56,388.35 $ 75,054.51 $ 69,407.67 $ 83,582.66 $ 105,635.11 October $ 50,740.27 $ 50,950.27 $ 56,792.03 $ 68,694.08 $ 90,679.17 $ 87,369.54 $ 112,028.95 November $ 42,357.09 $ 36,241.26 $ 52,062.56 $ 73,084.42 $ 75,937.37 $ 77,547.37 $ 112,476.83 December $ 32,698.80 $ 35,369.62 $ 44,984.17 $ 58,949.19 $ 63,767.48 $ 67,281.73 $ 95,266.01 $ 397,619.52 $ 465,497.38 $ 567,216.76 $ 723,775.18 $ 825,391.00 $ 876,474.98 $ 1,083,582.08