Meeting Planner
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MEETING PLANNER EXCEPTIONAL BY NATURE, PASSIONATE ABOUT EVENTS Where will you go afterwards ? 1 MEETING PLANNER TOURISM & CONVENTIONS SUMMARY Editorial ................................................................................ 3 Convention Bureau ................................................................. 4 Access .................................................................................. 5 Le Majestic Congress centre ................................................... 6 Accommodation ...................................................................13 Catering & evenings .............................................................16 Activities .............................................................................19 Ski areas & ski passes ...........................................................23 Contacts ..............................................................................25 2017 Edition 2 MEETING PLANNER EDITORIAL The Chamonix Valley is unique in the world but not at the ends of the world. On the crossroad of France, Italy and Switzerland, Chamonix valley offers a wide choice of sports and leisure activities, a variety of suitable accommodation and meeting facilities. A congress Center – Le Majestic – with 10 meeting rooms for 10 to 400 people ; Numerous hotel facilities, equipped for residential meetings ; A natural playground with many different activities to enjoy… The Convention Bureau of the Tourist Office will be delighted to reply to all your questions and to assist with the organization of your stay (transfers from the nearest airport, accommodation, meeting sessions, catering, leisure, congress registration, accountancy of the event… 2017 Edition 3 MEETING PLANNER CONVENTION BUREAU Your Partner in Chamonix Valley The Chamonix Convention Bureau is the business department of the Chamonix valley Tourist Office. Our mission : to promote Chamonix as a congress and meeting destination and to help you organize all or part of your event. If you need our support to organize your event (from the planning to the final invoice), this work will cost from 10 to 16 euros (exclusive VAT) per participant (according to the number of services or suppliers). One contact Analysis of your needs Advice & assistance, from the initial planning to the onsite event Selection of suppliers according to your needs Coordination of logistics (rooms and equipment – refreshments breaks - transfers - accommodation - catering - activities) Welcome and follow-up of the event Centralized management Creating recording and receiving registration forms, on-line publishing on our web site Recording of individual confirmation for every participant booking and Management of selected bedrooms, catering, activities, transfers welcoming the participants (registration, badges & program, tourist information) Financial & administrative management On-line secure payment Registration of conference fees and hotel deposit , payment sharing Rooming lists updates Financial balance Accounting summary after the event, centralized invoicing (one invoice, one payment) 2017 Edition 4 MEETING PLANNER ACCESS The Chamonix valley is located in the heart of the Alps, on the Italian and swiss boarders. 88 km from the international airport of Geneva, 220 km from Lyon (airport and train station). A very good road access makes Chamonix the easiest alpine resort to reach in Europe. ROUTE DISTANCE (km) JOURNEY PARIS -> CHAMONIX 615 6.00 hours LYON -> CHAMONIX 225 2.30 hours GENEVE STATION-> CHAMONIX 85 1.00 hour GENEVE AIRPORT -> CHAMONIX 100 1.10 hour PRIVATE BUS TRANSFERS (indicative costs for 2017) Transfer one way 1-4 5-8 9-15 16-20 21-30 31-40 41-53 54-60 Price per bus pers. pers. pers. pers. pers. pers. pers. pers. Geneva airport 218 € 263 € 410 € 503 € 527 € 575 € 606 € 683 € Bellegarde station / 115 242 € 292 € 469 € 505 € 594 € 617 € 642 € 706 € km Minibus shared transfers : from 35 €/person (Mountain Drop Offs, Cham Express, Chamonix Transfer Service, Show Train, Chamonix First, taxis, Chamonix Valley Transfer, SAT Bus, Mont-Blanc Bus Taxi transfer from or to Geneva : from 200 to 260 euros depending on day and time Regular and collective shuttles run every day from and to Geneva airport and Station (Ouibus, Easybus….) 2017 Edition 5 MEETING PLANNER MEETING ROOMS Majestic Conference Centre and meeting rooms in hotels : Chamonix offers various venues for your events and meetings. THE MAJESTIC CONFERENCE CENTRE The Majestic is a palace hotel built in the 1900’s. It is now a well equipped convention Center, but still retains the luxury atmosphere of the last century. Located in the center of Chamonix, 200 m from the nearest hotels, the Majestic offers 10 magnificent rooms to suit events for 15 to 400 people. It is equipped with a complete range of visual and sound facilities. Furthermore, you can take advantage of a spacious entrance hall with reception desk and bar for refreshments. The room « Michel Payot » was totally renovated in 2010 : a tasteful mix of Belle Epoque architecture, comfort of modern and technical equipment. 2017 Edition 6 MEETING PLANNER Majestic Meeting Rooms size (m) L x w x H Hall Coutterand - - - 120 90 m2 16 x 5 x 6 Michel Payot 433 m2 360 200 100 700 30,5 x 14,2 x 6,5 Paul Payot 90 60 40 200 93 m2 12,7 x 7,3 x 6 Théodore Bourrit 90 63 42 90 98 m2 14 x 7 x 6 Joseph Vallot 30 - 15 - 38 m2 7,2 x 5,2 x 6 2017 Edition 7 MEETING PLANNER Size (m2) L x W x H Isabella Straton 90 60 40 119 96 m2 13 x 7,4 x 5,5 Jules Janssen 36 m2 30 - 15 - 7 x 5,2 x 6 Edgar Bouillette 35 m2 30 - 15 - 7 x 5 x 6 Gabriel Loppé 19 19 19 - 24 m2 Samivel 49 m2 9,4 x 5,2 x 3 19 19 19 - Can be divided in 2 Bicentenaire (projection room cinema type) 124 - 150 m2 seats 23 x 6,5 x 5 At 5mn on walking from Majestic 2017 Edition 8 MEETING PLANNER Rental Costs 2017 Cost / day* (VAT Meeting rooms exclusive) Michel PAYOT (including beamer 11 000 lumens) 2 480 € Paul PAYOT, Th. BOURRIT or I. STRATON (extra cost for 560 € /room beamer) J. VALLOT, J. JANSSEN, or E. BOUILLETTE (extra cost for 265 € /room beamer) G. LOPPÉ or SAMIVEL (extra cost for beamer) 310 € /room Exclusivity of Majestic congress center (beamers excluded) 4 330,00 € *VAT to add to each cost above according to applicable law from January 1er of the year. According to your needs and number of days, reduced cost for ½ day or packages. The costs include the set-up of the rooms, technical assistance during the meeting, screens, sound systems, CD and DVD players, flipcharts, Wireless Access. Extra cost : beamer, plasma screens, photocopies, mineral water Refreshments and aperitifs (exclusive VAT 10% or 20%) : Hot and cold beverages (expresso or coffee, tea, milk, fruits juices, mineral water, soda) : 3,70 € / pers. Beverages and sweet biscuits : 5,10 € / pers. Danish pastries from our baker and beverages : 6,10 € / pers. White wine, sparkling wine or champagne, appetizers : from 4,10 to 19,10 € / pers. 2017 Edition 9 MEETING PLANNER Delegates packages Full day delegate package from 60 € without VAT* per person including : 1 coffee break in the morrning : hot and cold drinks, mini French pastries from our baker 1 plenary room with set up according to your choice and the number of delegates, 1 screen, 1 beamer, paperboard, note pad, pencils, unlimited Wifi 1 stand up lunch buffet with 3 courses (starter, main course, dessert) cooked and served by our caterers including drinks (water&coffee or tea) 1 coffee break in the afternoon : hot and cold drinks, biscuits Welcome coffee for free *Applicable VAT rate: 20% Half day delegate package from 50 € without VAT* per person including : 1 coffee break in the morrning : hot and cold drinks, mini French pastries from our baker 1 plenary room with set up according to your choice and the number of delegates, 1 screen, 1 beamer, paperboard, note pad, pencils, unlimited Wifi 1 stand up lunch buffet with 3 courses (starter, main course, dessert) cooked and served by our caterers including drinks (water&coffee or tea) Welcome coffee for free * Applicable VAT rate: 20% CONDITIONS Prices are for 80 to 360 delegates. Room rental for half day delegate package: 8 am to 12 am or 2 pm to 6 pm Applicable VAT rate: 20% Included technique and services: technique, set up & service of the coffee breaks, technical assistance, staff for cleaning the coffee break area and the meeting rooms Additional technical equipment on request: Laptop, copy machine& fax, system for video conference Additional catering services on request: Special coffee breaks prepared by our caterer, wine for lunch, seated lunch 2017 Edition 10 MEETING PLANNER Technical Equipment of plenary hall Michel Payot Stage Area 1 screen, 5.50 m wide x 4.00 m high 1 fixed lighting rail, facing the room Stage made up of 21 pantograph podiums 200 x 100: 7 m deep x 6 m wide 1 motorized and 1 hand-operated crossed curtain track front and rear 1 set of side curtains ; 3 top border curtains Video a 11000 lumens CHRISTIE D12WU- H video projector on Audipack motorized pantograph lift 1 KRAMER VP-728 source selector with VGA entry, HDMI and universal (YUV components, S-Video, Composite Video) 2 DENON DNV-110 DVD players 1 YUV 20 m component cable Sound 1 ALLEN & HEALTH GL2400 sound mixer “Line-Array” Martin Audio Omniline (2x16 modules) speakers 1 CREST AUDIO CC4000 amplifier 1 SHURE DFR22 sound processor 4 SHURE SM58 mikes 2 HF SENNHEISER SKM100 mikes + 2 HF SENNHEISER EM100 receivers 1 HF ME3-EW mike head-band 4 XLR/XLR 5 m mike cables 2 XLR/XLR 10 m mike cables