NOTICE OF MEETING
Members are advised that a Meeting of Council will be held on Tuesday, 23 February 2021, commencing at 5.00pm in the Council Chamber, DeGaris Place, Naracoorte.
AGENDA OF BUSINESS FOR DISCUSSION IS ATTACHED.
NOTE:
• The Meeting will adjourn for an evening meal break at approximately 6.30pm.
If you are not able to attend the meeting, please advise Council on 8760 1100 or email [email protected]
CHIEF EXECUTIVE OFFICER 18 February 2021 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
AGENDA ...... 3 1. Opening prayer and acknowledgement of country ...... 3 2. Elected Member’s Declaration of Interest ...... 3 3. Public Forum ...... 3 4. Petitions and Deputations ...... 3 5. Confirmation of Council Minutes ...... 3 6. Matters laid on the table from previous meetings ...... 3 7. Mayor’s Report ...... 4 8. Elected Members’ Report ...... 4 9. Chief Executive Officer’s Report ...... 4 10. Key Projects Report...... 7 11. Finance Report ...... 11 11.1 Finance Report ...... 11 11.2 Budget Process 2021-22...... 12 12. Minutes and Recommendations from Council Committees ...... 13 12.1 Audit Committee ...... 13 12.2 Strategic Asset and Planning Committee ...... 14 12.3 Naracoorte Regional Livestock Exchange Board ...... 15 12.4 CEO Recruitment, Performance and Review Committee ...... 15 13. Reports for Decision ...... 16 14. Reports for Information ...... 17 14.1. Operations Report ...... 17 14.3. Engagement and Community Report ...... 20 15. Publications, documents or information from other bodies ...... 30 16. Questions with Notice ...... 30 17. Motions with Notice ...... 30 18. Questions without Notice ...... 30 19. Motions without Notice ...... 30 20. Matters the CEO recommends be considered in confidence ...... 31 21. Meeting closed ...... 34 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
AGENDA
COMMENCED: Meeting commenced at **pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte PRESENT:
APOLOGIES:
ON LEAVE:
OFFICERS:
MEDIA REPRESENTATIVES:
1. Opening prayer and acknowledgement of country
2. Elected Member’s Declaration of Interest
3. Public Forum
4. Petitions and Deputations
5. Confirmation of Council Minutes
RECOMMENDATION
MOVED CR SECONDED CR
That the Minutes of the Council meeting held on 19 January 2021 are taken as read and confirmed as an accurate record of the proceedings of the meeting.
6. Matters laid on the table from previous meetings
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7. Mayor’s Report
RECOMMENDATION
MOVED CR SECONDED CR
That the Mayor’s Report is received.
8. Elected Members’ Report
9. Chief Executive Officer’s Report
Responsible Officer: CEO, Trevor Smart
Strategic Outcome: Progressive Leadership • Effective Delivery of projects & services • Engage external stakeholders to leverage local opportunities Prosperous Community • A vibrant and progressive business centre and townships Harmony & Culture An inclusive community Financial Implication: Nil
Statutory Implication: Nil
Policy Implication: Nil
Consultative and Community Nil Implication:
Report
LGA – SA Regional Organisation of Councils (SAROC) – Annual Business Plan (APB) As per attached correspondence & SAROC Annual Business Plan, LGA/SAROC are seeking input into the 21/22 ABP. LGA were to hold a workshop with LCLGA at the recent LCLGA Board Meeting (12/2/21) – but this did not occur due to technology issues.
Overall, the SAROC Annual Business Plan covers various matters that are issues on more of a state-wide basis, rather than a local basis – and this remains a sound approach.
From a local (and LCLGA basis), I suggest that we also seek the assistance or inclusion in SAROC advocacy approach and ABP on: • Improved communication and consultation between LGA Secretariat and regional Councils
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– there appears to be times when opinions or needs of metropolitan local government can drive the agenda rather than the LGA undertaking some early communications with all Councils (including regional); • Local Government Functional Support Group (LGFSG) – advocate for a review of function, role, and effectiveness of LGFSG including resourcing (human and financial).
Although broadly covered, I also suggest that specific items such as housing, health & education services, and attraction of working age population to our district and region should be prioritised.
LGA – Electronic Attendance at Council Meetings and Informal Gatherings As per the attached LGA Discussion Paper, the LGA is seeking feedback on the possible continuation of legislation (post COVID Emergency Declaration) enabling attendance at Council Meetings and Informal Gatherings by electronic means.
Council adopted a temporary policy to enable our Council Meetings to be conducted by electronic means (in our case, via Zoom) during the COVID-19 Emergency Declaration period. This temporary Policy was then removed by Council, and in effect – we chose to have meeting by face-to face attendance.
Legislation already exists to allow attendance at committee meetings, or informal gatherings by electronic means.
Questions that the LGA are seeking feedback on as part of the Discussion Paper are:
Q1 – Should there be conditions or limitations on electronic attendance? If yes, what conditions or limitations should apply? By way of response, I suggest the following approach: • Does Council support attendance at Councils Meetings by electronic means? Based on our experience there were some members who were happy to do so, and some that were not. From a CEO perspective, I would consider that meeting via electronic means did not appear beneficial to elected member interaction and discussion/debate. I would suggest that we provide feedback to the LGA that we do not support attendance at Council Meetings via electronic means. • If legislation did pass to allow attendance at Council Meetings by electronic means – what conditions would elected members consider. These could include: o Only allow electronic attendance due to an emergency declaration (as exists now – temporarily) o Only allow electronic attendance of an individual elected member for one meeting within a 6-month period o Council should be required to adopt a policy on attendance at Council Meetings via electronic means (so the legislation becomes a policy choice of each Council)
Q2 – What governance issues have you encountered when holding electronic meetings and what do you recommend may mitigate these issues? • The differing technology skills and confidence of users appear to be the main barriers in effective collective use of meetings by electronic means. Training may mitigate this, but I
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suggest that these barriers will continue to exist. • Control of Zoom (or other technology) allows for exclusion of elected members, or members of the public as and when required ie in-confidence items, conflict of interest, etc. • The potential for other persons to be listening or viewing meetings when (say) matters are in-confidence and an elected member is in attendance via electronic means are a real and significant governance issue. • Formal voting process was a challenge, particularly when there was a blend of in-attendance and attendance by electronic means
I suggest that we provide feedback to the LGA that our primary position is that we do not support attendance at Council Meetings by electronic attendance, but if it is supported by majority of local governments, and legislation is passed – then restrictions or conditions as outlined in this report also be advised to the LGA.
Staff Updates The following has, or will occur from a staff recruitment perspective: • Manager Operations (replacement position) – formal recruitment not commenced. • Governance Officer – Erica Wilson.
Other Meetings and Activities • Fire Recovery Meetings and Activities • LCLGA CEO’s Forum • LINC Meeting • Strategic Asset & Planning Committee Meeting • NRLE Board Meeting • LCLGA – Workshop & Board Meeting • Dawson Open House – Workers Accommodation • Naracoorte Lions Club – Youth of the Year Judging Panel & Dinner • Enterprise Bargaining Meetings & negotiations • Audit Committee Meeting • Governor of South Australia Visit
Refer to Attachments 9 LGA/SAROC Correspondence and Annual Business Plan LGA Electronic Attendance at Council Meetings and Informal Gatherings – Discussion Paper
RECOMMENDATION
MOVED CR SECONDED CR
That Council advise the Local Government Association of SA and the South Australian Regional Organisation of Council’s that it supports its mission and strategic themes, and propose that the organisation’s advocacy role consider the inclusion of: • Improved communication and consultation between LGA Secretariat and regional Councils
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• Local Government Functional Support Group (LGFSG) – for a review of function, role, and effectiveness of LGFSG including resourcing (human and financial). • Regional housing, health & education services, and attraction of working age population to our district and region.
RECOMMENDATION
MOVED CR SECONDED CR
That Council: • advise the Local Government Association that our primary position is that we do not support attendance at Council Meetings by electronic attendance; and • advise that if it is supported by majority of local governments, and legislation is passed – then restrictions or conditions as outlined in the CEO Report to this meeting be advised to the LGA.
10. Key Projects Report
Responsible Officers: CEO – Trevor Smart Director Infrastructure & Services – Daniel Willsmore Director Corporate Services – Fiona Stringer Manager Planning & Compliance – Paul McRostie Manager Engagement & Community – Jayne Miller
Strategic Outcome: Safe and sustainable management of community infrastructure Financial Implication: As per adopted budget for 2020/21
Statutory Implication: Local Government Act
Policy Implication: Road Network Extension and Upgrade Footpaths Driveway Consultative and Community Improved communication of future works. the community is Implication: consulted as part of the annual business planning process
Report
This report provides an update on key projects. Elected members are encouraged to review progress reports and seek clarification on projects as required.
Moore Street Upgrade, Naracoorte Detailed design works are being undertaken.
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Footpath construction Jenkins Terrace works are continuing between Lochiel Avenue and Gordon Street.
Resheets Crooked Lane and Grubbed Road resheets are underway.
Road Construction Repeater Station Road works are underway.
Reseals Resealing works have been completed.
Town Entrance Sculpture The town entrance sculpture for the Eastern side of Naracoorte has been delivered, and installed.
Market Square Skate bowl Works have begun on the second stage of Market Square Skate Park upgrade.
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Lucindale Master Plan Implementation The vehicle access track within the Centenary Park area completed. New picnic furniture has been installed and the footpath and skate park works are currently being priced.
Bordertown – Hynam Road, Kybybolite Intersection Safety improvements have been completed to this intersection incorporating additional approach sealing, signage and pavement markings. This was a jointly funded project between DIT and Council
Frances School Bus Parking These works have been undertaken prior to the school term beginning.
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Frances Town Centre Project. Due to commence in late March, with contract being been awarded. Completion date estimated June 2020.
Hynam Bus shelter The seating has now been installed by Council staff. This project is now complete.
Frances Wayfinding Signage is currently being manufactured. Proposed install April.
Access Ramp for the Soundshell Construction drawings have been completed. Project currently out for quotation.
Refer to Attachment 10
Key Projects Program 2020/21
FOR MEMBERS’ INFORMATION
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11. Finance Report
11.1 Finance Report
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Monitoring Council’s cash flow, investment performance and loan borrowings Statutory Implication: Section 47, 134, 137, 139 - 140, Local Government Act 1999
Policy Implication: Internal Controls Investments Consultative and Community Nil Implication:
Cash Flow
Council’s bank reconciliation statement indicates net total funds of $7,536,608.01 as at 15 February 2021.
Reserve Balance Community Waste Management Scheme (CWMS) 522,164.39 Open Space 25,415.58 Naracoorte Regional Livestock Exchange (NRLE) - Plant Machinery 1,566,340.08
$2,113,920.05
NARACOORTE LUCINDALE COUNCIL - CASH FLOWS $14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$- July Aug Sept Oct Nov Dec Jan Feb Mar April May June 17/18 18/19 19/20 20/21
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Refer to Attachments 11
Finance Report as at 31 January 2021 consisting of o YTD Operating Report o Summary of Financial Performance o Statement of Comprehensive Income
FOR MEMBERS’ INFORMATION
11.2 Budget Process 2021-22
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Proposed income and expenditure for 2021-22
Statutory Implication: Section 123, Local Government Act 1999
Policy Implication: Budget Development, Reporting & Review Public Consultation & Community Engagement
Consultative and Community In compliance with the Section 123, Local Government 1999 Implication: and Council’s Public Consultation & Community Engagement Policy
Report Council Officers are commencing the process of preparing the draft budget for 2021-22.
Outlined below is the suggested process to prepare, consult and adopt the budget for 2021- 22. This process involves commitment from elected members to attend informal gatherings and special council meetings.
In previous years the first workshop with elected members has been held in March, with a second workshop in April and presentation of draft documents in May. In 2020, the April workshop did not occur due to restrictions related to COVID-19. The revised process appeared to be accepted by Members and staff, therefore it is recommended that the process of two (2) workshops is again followed in 2021, with the first workshop moved to April to ensure there is not such a large gap between presentation of information.
1. Departmental meetings commence early 2021. 2. Community invited to submit projects and proposals for consideration during budget deliberations – closes 19 March 2021. 3. Property valuations received from the Valuer-General’s department (April). 4. Draft Departmental Budgets to be completed ready for Corporate Services by 26 March 2021.
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5. Management Team - review draft budget early April 6. Council Informal Gathering – capital expenditure - renewal/replacement and upgrade/new (all departments) – Tuesday, 20 April 2021 7. Management Team – review draft budget late April 8. Council Informal Gathering - Presentation of Draft Budget and Draft Annual Business Plan – Tuesday, 4 May 2021 9. Audit Committee to review draft budget prior to release for public consultation – 11 May 2021 10. Special Council Meeting – Tuesday 11 May 2021 to release Draft Annual Business Plan and Budget for legislated public consultation period (21 days). 11. Community Involvement – Community discussions led by Mayor, CEO and Councillors held once draft budget has been released for consultation. Form of consultation to be determined. 12. Council meeting May 2021 – no budget discussion expected. 13. Special Council Meeting – 8 June 2021 To consider comments & requests from community and determine whether they should be included in the budget. Community will be invited to attend meeting for a period of one (1) hour. 14. Audit Committee Meeting – 15 June 2021 Consider draft budget prior to final consideration by Council. 15. Council meeting 22 June 2021 Council adoption of the Draft Budget and Draft Annual Business Plan (includes setting of rates) as per Local Government Act, 1999 16. Adoption of draft budget and setting of rate in the dollar advertised in compliance with the Local Government Act, 1999.
FOR MEMBERS’ INFORMATION
12. Minutes and Recommendations from Council Committees
12.1 Audit Committee
Refer to Attachment 12.1
Audit Committee Minutes 16 February 2021
The following attachments have not been included as they are attached to other reports & minutes within this agenda: -
• NRLE Reports – refer item12.3 • Finance Reports – refer item 11.1 • Key Projects Report – refer item 10 • Confidential Report – NRLE Wastewater Treatment – refer item 20.2
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Confidential items from the meeting will be presented for consideration at Item 16.2 NRLE Wastewater Treatment.
RECOMMENDATION
MOVED CR SECONDED CR
That the Minutes of the Audit Committee meeting held on 16 February 2021 are received and recommendations 32/21 to 38/21 noted.
RECOMMENDATION
MOVED CR SECONDED CR
That the financial indicators as included in the attached report are adopted for year ending 30 June 2022.
RECOMMENDATION
MOVED CR SECONDED CR
That the budget review for year ending 30 June 2021, as at 31 January 2021, is endorsed.
RECOMMENDATION
MOVED CR SECONDED CR
That the reports relating to the performance of the Naracoorte Regional Livestock Exchange are received and noted.
12.2 Strategic Asset and Planning Committee
Refer to Attachment 12.2
Strategic Asset and Planning Committee Minutes 9 February 2021
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RECOMMENDATION
MOVED CR SECONDED CR
That the Minutes of the Strategic Asset and Planning Committee meeting held on 9 February 2021 are received and noted.
12.3 Naracoorte Regional Livestock Exchange Board
Refer to Attachment 12.3
Naracoorte Regional Livestock Exchange Board Minutes 10 February 2021
RECOMMENDATION
MOVED CR SECONDED CR
That the Minutes of the Naracoorte Regional Livestock Exchange Committee meeting held on 10 February 2021 are received and noted.
12.4 CEO Recruitment, Performance and Review Committee
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13. Reports for Decision
13.1 Lease Renewal – Naracoorte Motorcycle Club
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Minimal lease fee - $5 per annum
Statutory Implication: Section 201, Local Government Act 1999
Policy Implication: Sale or Disposal of Land and Other Assets
Consultative and Community Nil Implication:
Report
Naracoorte Motorcycle Club Inc have requested an early renewal of their current Lease, which is due to expire on 28 February 2022..
The Lease is for land only, with all infrastructure and improvements owned by the Club.
The land is freehold, therefore ministerial approval and public consultation is not required prior to granting the lease.
The land is formally identified as Parcels 98, 99, 100, 101, 102, 103 Hundred of Naracoorte, located on Gum Point Road, Naracoorte SA 5271.
The Applicant is planning to spend a substantial amount of money upgrading the infrastructure (i.e. track and facilities in general) and would like to have the security of a 10 + 10 year lease prior to committing to apply for grants and spending significantly.
RECOMMENDATION
MOVED CR SECONDED CR
That: - 1. A land lease is established on the land formally identified as Parcels 98, 99, 100, 101, 102, 103 Hundred of Naracoorte located on Gum Point Road, Naracoorte with the Naracoorte Motorcycle Club Inc; and 2. That the term of the lease be for 10 years + 10 years; and
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3. The Mayor and Chief Executive Officer are authorised to sign and affix the Council seal to the lease document between Naracoorte Lucindale Council and Naracoorte Motorcycle Club Inc.
14. Reports for Information
14.1. Operations Report
Responsible Officer: Director Infrastructure & Services – Daniel Willsmore
Strategic Outcome: Progressive Leadership – A well led and managed district supported by an ethical approach to managing infrastructure through the delivery of projects and services to the community Financial Implication: In accordance to approved budgets
Statutory Implication:
Policy Implication:
Consultative and Community Implication:
Report
Below is a summary of some of the key activities and items of interest from the past month in the Operations Department.
• Street tree maintenance • Sealed road repairs • Footpath maintenance • Sign maintenance • Town entry maintenance • Playground maintenance • Roadside slashing • Roadside spraying • CFS assistance • Unsealed road maintenance • Traffic count installation and review for asset maintenance • Safety reviews and training • Swimming lake water balancing
FOR MEMBERS’ INFORMATION
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14.2 Planning and Compliance Report
Responsible Officer: Manager Planning and Compliance - Paul McRostie
Strategic Outcome: Liveable neighbourhoods - a range of well-planned neighbourhoods and public space, designed with a strong sense of identity and place Prosperous community - Facilitating and supporting sustainable growth to achieve economic prosperity Healthy Landscapes - Working together to protect and enhance our natural environment for the future Financial Implication: Financially accountable and sustainable organisation
Statutory Implication: Compliance with relevant legislation
Policy Implication: Compliance with Council’s policies & procedures
Consultative and Community Implication:
Report
Development and Approval Statistics
• Officers approved 11 development applications for January. • Total value for January was $880,491. • Development applications approved included two detached dwellings, two sheds, two carport and sheds, above ground swimming pool, change of use from workers accommodation to a dwelling and a new changeroom facility at the Naracoorte Soccer Club.
Building Maintenance
• Construction of the new Naracoorte Depot Shed and carpark stairs has begun. • Painting of the Naracoorte Depot Offices and kitchen has been completed. • New LED lighting installed at the Naracoorte Sound Shell • Vandalism in the baby change room at the CBD toilets, floor burnt, splashback scratched, soap dispenser burnt, straps burnt on the baby change table, toilet seat broken and slight burn mark on the storeroom door. • Vandalism of the wall mounted baby change table and the toilet seat in the disabled toilet at Market Square.
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Compliance Officer
Compliance – January 2021 Parking Warning Verbal Loading zone Time Parking Disabled Other 5 1 Parking Warning Written Loading zone Time Parking Disabled Other 13 Parking Expiation Loading zone Time Parking Disabled Other 1 Vehicles 24Hr Notice Towed Expiation
Dog Warning Wandering at Large Off lead Unregistered Other 4 1 Dog Expiation Wandering at Large Off lead Unregistered Other 1 Dog Pick up Return to owner Pound Rehome Euthanasia 4 4 Neighbour Barking dogs Complaints survey Control order 1 Dog Attack Complaints Control order
Stock Cattle On Road Sheep On Road Other On Road Dead Animal 1 2 Fire Permits 105F Warning Expiation
Unsightly Property Grass (request) Rubbish New Ongoing (request) 8
Fuel Curing Complete.
Corella Management Has commenced with the intent to move them on. No permit to cull has been sourced.
Refer to Attachment 14.2
Development Decisions and Approvals Report
FOR MEMBERS’ INFORMATION
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14.3. Engagement and Community Report
Responsible Officer: Manager Engagement & Community - Jayne Miller
Strategic Outcome: Theme 1 - Prosperous Community Theme 2 - Harmony and Culture Financial Implication:
Statutory Implication:
Policy Implication:
Consultative and Community • Sought after visitor destination Implication: • An inclusive community • A creative and artistic community • A healthy and resilient community • Learning community
Jayne Miller – Manager Engagement and Community
Thank you to everyone in the Naracoorte Lucindale Council community who has made me feel very welcome in my first few weeks at Council. The Engagement & Community team have been working to refresh the monthly Council report and we hope over time the changes are more engaging and informative.
1. General News The Lexus Melbourne Cup Tour team and the Victoria Racing Club have opened tenders for the 2021 Lexus Melbourne Cup Tour. Towns that register have the opportunity of winning $50,000 to go towards a community initiative as part of the Lexus Melbourne Cup Tour National Sweep. Applications will close Wednesday 7 April 2021 and the Naracoorte Racing Club have been contacted regarding this opportunity.
Josie Collins – Community Engagement Officer
1. Events • Australia Day – 26 January 2021 There were great turnouts at Australia Day celebrations in Naracoorte and Lucindale as locals reflected on the resilience of our communities and the spirit of helping.
Local Australia Day Citizen of the Year Awards were presented to Naracoorte's Jon Thurlow and Lucindale's Amanda Carter. The Dollars 4 Doonas/Dollars 4 Tanks campaigns were recognised as Naracoorte's Community Event of the Year.
Mayor Erika Vickery OAM also presented two Certificates of Appreciation at the celebrations - one to all who bravely assisted with the devastating Blackford-Avenue Range fire, and the other to all COVID-19 frontline workers in the Council area. The certificates will be displayed in the Lucindale and Naracoorte Council offices. Highlights of both celebrations were performances paying tribute to our indigenous history, Scottish heritage and multicultural influences. Local didgeridoo player Tex
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Hill, accompanied by his wife Bec on the conga drums and clapping sticks, kicked off the performance program, followed by Naracoorte Highland Pipe Band and members of our local Samoan community, who performed traditional Samoan dances.
At Naracoorte, locals enjoyed a free community breakfast provided by the Naracoorte Lions Club, Naracoorte Rotary Club, Soroptimist International Naracoorte, Didar Ali from the Daily Market and Hafeezullah Haidari from Pearl Continental.
Five new Australian citizens also took the pledge in a special Australia Day citizenship ceremony. Their countries of origin included New Zealand, Afghanistan and the Lao People's Democratic Republic.
At Lucindale, a free community lunch provided by LINC was enjoyed after the ceremony.
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2. Communications The Blackford-Avenue Range fire recovery efforts dominated Council’s communications in January on its website and social media platforms.
Posts on Council’s main Facebook page were seen by more than 27,000 people for the month (up by a staggering 7,000 people from December), with almost 9,000 people “engaging” (which, quite simply, means interacting) with posts by liking them or commenting on them (almost double the engagement rate of December).
The most popular Facebook posts – all concentrated around the Blackford-Avenue Range fire recovery efforts - in January are highlighted in the graph below.
Top three posts seen by Council's Facebook Page followers in January 2021
22% Lucindale hay run
45% BlazeAid meeting at Lucindale
Blackford-Avenue Range fire 33% community meeting
Councils website experience increased traffic through the landing pages relating to: • Blackford-Avenue Range fire recovery efforts • Employment • Waste management.
Google Analytics data on Council’s website for the month of January showed users were significantly up on December’s data: • 5,375 users – an increase from 4,000 December 2020 • 4,820 new users – an increase from 3,300 December 2020
Paula Coventry – Library Manager
1. Library News and Activities
Public Library Services SA has connected the public access computers in the Library to "LibrariesSA Free wi-fi”. It is faster and also enables Library customers to connect their own devices to this wireless network automatically. The daily data download allowance for users has been bumped up to a huge 5GB (an increase of 4GB!).
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Activity Description Participants NLBTA Christmas trail Continued until the13th of 11 children collected January. Hopefully this initiative stamp and bookmark will be repeated, particularly in sets to colour. December. 74 children participated at the Library. Chats Help Ask Tech Savvy Met three times during January 18 Seniors Seniors English Lessons 3-4 Instructors at each lesson 11 Migrant People/New Arrivals School Holiday Activities Over two sessions children 9 Children + Parents created paper birds and bird seed feeders Meetings + History Room Four small meetings, study time 15 Community Members and some history research was conducted in the History room
2. Library Utilisation • 2,803 customers accessed the Library • 5,237 items were borrowed • 22 people registered as new Library members • 151 customers required staff assistance to photocopy, scan documents, print or use the computers
Customers using the Library 6030
5030
4030
3030
2030
1030
30
2020/21 2019/20 2018/19 2017/18
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Number of items borrowed from the Library 7000
6000
5000
4000
3000
2000
1000
0
2020/21 2019/20 2018/19 2017/18
Vicki Modistach - Tourism and Venues Coordinator
1. Visitor Information Centre (VIC) Numbers
Activity Numbers Inquiries to the VIC 1,151 • 217 Country SA • 298 Adelaide • 357 Interstate Visitation Type 241 Day Visitors 200 Overnight Stay 412 2+ Night Stay Overnight Information Packs 40 Collected Sheep’s Back Museum 437 Entries
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Total Inquiries Naracoorte Visitor Information Centre
1400 1200 1000 800 600 400 200 0
2021 2020 2019 2018
Caroline Menzel – Limestone Coast Volunteer Service Coordinator
1. Latest News A letter was received by Council from Department of Social Services (DSS) on the 29 January 2020 confirmed the current Volunteer Management Activity (VMA) funding with Naracoorte Lucindale Council will cease on 30 June 2021. The VMA program redesign will see funding of up to $33.479 million over 5 years distributed through the State and Territory Peak bodies and in South Australia that is Volunteer SA & NT. The Limestone Coast Volunteer Service will continue to operate the VMA program until June 30 and participate in stakeholder workshops and discussions with DSS and Volunteering SA & NT throughout the re-design process.
2. Volunteer activity 57 volunteer information exchanges were recorded in January and included community events / volunteer celebrations increased, especially Australia Day and summer sports, school, arts and music gatherings. Limestone Coast Volunteer Service would like to acknowledge over 500 Emergency services and community volunteers who assisted and continue to play an integral part in the bushfire recovery.
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Activity Volunteer Participation Kingston Light House 2 Sunrise School Volunteer Program 8 Nature Glenelg Trust 3 World Wetlands Day and Clean Up Australia Day Meals on Wheels 2 Conversational English Classes 3 Charity Shops 4 Blaze Aide Volunteers 35 Total 57
3. Projects, Communications and Meetings • Blaze Aid Camp Co-ordination, assisting NLC, Blaze Aid and Lucindale Lions with camp logistics, catering requests, community donations and offers of assistance • VMA Program reporting July – Dec • Department of Human Services – Volunteer Screening Information Sessions. Have received a request for online or face to face information sessions to be delivered across the Limestone Coast.
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 26 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
Top four posts seen by LCVS's Facebook Page followers in January 2021
9% 10% Mt Gambier - Yakka Park Hay Run 41% Blackford / Lucindale Fire Recovery Headspace Mount Gambier The Haven (WIS) Mount Gambier 40%
Jessie Lumb - Arts and Cultural Facilitator
1. News and Events
Adelaide Fringe on Tour Street Party 2021 The Adelaide Fringe on Tour Street Party will be held on 13 March from 3 – 7pm in the Town Square. The event was awarded up to $1,500 of festoon lighting from Amuse Lighting. There will be two performance programs on the Soundshell: one from the Adelaide Fringe comprising acrobats, jugglers, comedians and musicians; one from local performers including students at MJ Dance, Fat Bottomed Girls Trio, Poppy Moyle Read, and the Mosquito Plains Strummers. The Naracoorte Child Day Care Centre and Naracoorte North Kindergarten will provide a children’s activity stall for the duration of the event and there will be food trucks and stalls from community groups and individuals. The Naracoorte Regional Art Gallery will extend their hours on the day to host an opening event for their next exhibition, with artist Munda in residence for the event.
Naracoorte Regional Art Gallery The Gallery is currently showing two exhibitions: Australia Wide Seven from the Ozquilt Network, featuring a selection of 40 quilts from 40 artists exploring the diverse landscape of Australia. Runs 1 February – 14 March.
Loving Our Land from the Horsham Art Group - seven artists with seven different ways of working respond to their experiences with the landscape of Australia. Runs 20 January – 7 March.
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 27 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
Artists from the Horsham Art Group will be in residence to demonstrate their chosen artforms in the gallery every Sunday throughout February.
Negotiation continues with Alice Clanachan to decide the timeframe of the Community Heritage Grant Significance Assessment of the permanent collection. Information about how and why the collection came to be is currently been gathered before Alice’s visit to Naracoorte, which is yet to be finialised.
Vaudeville – Brink Theatre Company Brink Productions undertook a creative development residency for the production Vaudeville from the 8 – 12 February. Chris Drummond (Artistic Director) and Rory Walker (actor) worked in the auditorium of the Naracoorte Town Hall to explore and test ideas for their one man show. They were joined for two days by Carol Young (Music Director) and Karen Wilson (General Manager). There were three public showings, including a community music night that was well attended by local singers and musicians. Brink performed for residents at Longridge Aged Care, and engaged with members of the community about their vaudeville and musical memories of Naracoorte, which will be incorporated into the final production. The work will continue to be developed throughout 2021 and then toured across regional South Australia in 2022.
From left: Rory Walker (Actor) and Chris Drummond (Artistic Director) from Brink Productions
Harmony Day Harmony Day will be held on 26 March. Planning for this year’s event has been interrupted because of Covid 19 restrictions and the first meeting was held on 3 February in the Council office. As in previous years, a school’s concert will be held in the Naracoorte Town Square in the morning, followed by the Wish Festival at the Naracoorte swimming lake in the evening.
Country Arts SA Presenter Group Casting Off will be presented by the CWA Limestone Ladies Presenter Group at the Naracoorte Town Hall on 18 March at 6.30pm. Tickets went on sale on 1 February
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 28 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
and 56 were sold in the first 10 days. Staff from Country Arts SA will travel from Adelaide and Mt Gambier to attend the performance.
Wellbeing Program Continued planning implementation of the Naracoorte Wellbeing Pilot Program in partnership with Wellbeing SA, the Office for Recreation, Sport and Racing and the Department for Human Services. Under the pilot, a range of activities and initiatives will be delivered in the coming months to support physical, social, mental and community wellbeing. The initiatives will include a focus on supporting young people, families and older residents to stay connected and physically active. More to come when final details are confirmed.
Nigel Nisbett - Town Halls Venues Officer
1. News and Events During January the Lucindale Memorial Town Hall was used during the Blackford- Avenue Range fire as a Bushfire Safer Place and an estimated 120 people sheltered there, some with their animals as well. There have been community meetings in the hall post bushfire. Internal cleaning is being undertaken to restore the hall back after this use, cleaning carpets and floors in particular.
2. Town Halls Utilisation December 2020 Hall Bookings Attendance Revenue Naracoorte Town Hall 6 462 $1,375 • Dinner • Citizenship Ceremony • Public Meeting • Rehearsal • Setup • Concert Lucindale War Memorial Town Hall 1 40 $110 • Auction Total $1,485.00
January 2021 Hall Bookings Attendance Revenue Naracoorte Town Hall 2 80 $396 • 2 x Training Days Lucindale War Memorial Town Hall 1 Unknown N/A • Bushfire Safer Place Activity Est. 120+ and Community Meetings Total $396
Refer to Attachment 14.3
Engagement & Community Report consisting of o Letter from Department of Social Services o Lexus Melbourne Cup Tour o Thank you for Brink
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 29 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
FOR MEMBERS’ INFORMATION
15. Publications, documents or information from other bodies
16. Questions with Notice
17. Motions with Notice
Preamble – Cr Earl For some years, I have been seeking Council support, and inclusion within Council budgets for the construction of entrance statements on the eastern and western approaches to Naracoorte. The Eastern entrance statement (on Wimmera Hwy) has now been constructed and installed, but I suggest that it does not meet the standards or intent envisaged. I wish to place the follow Motion on Notice for the February 2020 Council Meeting Agenda
TOWN ENTRANCE STATEMENT – EASTERN ENTRANCE
MOVED CR EARL SECONDED CR
That Council administration provide further details on design and costing to improve the Naracoorte Town Entrance Statement (Eastern entrance) to reflect a proportional approach to the existing northern and southern entrance statements.
18. Questions without Notice
19. Motions without Notice
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 30 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
20. Matters the CEO recommends be considered in confidence
THE CHIEF EXECUTIVE OFFICER ADVISES THAT THE FOLLOWING ITEMS MAY BE CONSIDERED IN CONFIDENCE ON THE GROUNDS SPECIFIED IN THE RECOMMENDATION. IF MEMBERS ARE OF THE VIEW THAT AN ITEM SHOULD BE CONSIDERED IN CONFIDENCE, THE FIRST RECOMMENDATION FOR EACH ITEM SHOULD BE ADOPTED.
IF THE COUNCIL IS OF THE VIEW THAT THE REPORT, THE MINUTES, OR A DOCUMENT RELATING TO THE ITEM SHOULD BE KEPT CONFIDENTIAL THE SECOND RECOMMENDATION SHOULD BE ADOPTED.
20.1 CONFIDENTIAL REPORT: Foster Street, Naracoorte - Stormwater Drainage
RECOMMENDATION
MOVED CR SECONDED CR
Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Trevor Smart, Director Infrastructure & Services, Daniel Willsmore, Director Corporate Services, Fiona Stringer, Manager Planning & Compliance, Paul McRostie, Manager Engagement & Community, Jayne Miller, and Governance Officer, Erica Wilson, be excluded from attendance at the meeting for Agenda Item 20.1 Foster Street, Naracoorte – Stormwater Drainage.
The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the information to be received, discussed or considered in relation to this Agenda Item could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business or to prejudice the commercial position of the council; and would on balance, be contrary to the public interest.
The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of this information.
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 31 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
MOVED CR SECONDED CR
That having considered Agenda Item 20.1 Foster Street, Naracoorte - Stormwater Drainage in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the matter is finalised.
20.2 CONFIDENTIAL REPORT: Naracoorte Regional Livestock Exchange – Wastewater Treatment
RECOMMENDATION
MOVED CR SECONDED CR
Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Trevor Smart, Director Infrastructure & Services, Daniel Willsmore, Director Corporate Services, Fiona Stringer, Manager Planning & Compliance, Paul McRostie, Manager Engagement & Community, Jayne Miller, and Governance Officer, Erica Wilson, be excluded from attendance at the meeting for Agenda Item 20.2 Naracoorte Regional Livestock Exchange – Wastewater Treatment.
The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the information to be received, discussed or considered in relation to this Agenda Item could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would on balance, be contrary to the public interest.
The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of this information.
RECOMMENDATION
MOVED CR SECONDED CR
That having considered Agenda Item 20.2 Naracoorte Regional Livestock Exchange – Wastewater Treatment in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the matter is finalised.
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 32 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
20.3 CONFIDENTIAL REPORT: Old Caves Road, Naracoorte - Footpath Infill
RECOMMENDATION
MOVED CR SECONDED CR
Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Trevor Smart, Director Infrastructure & Services, Daniel Willsmore, Director Corporate Services, Fiona Stringer, Manager Planning & Compliance, Paul McRostie, Manager Engagement & Community, Jayne Miller, and Governance Officer, Erica Wilson, be excluded from attendance at the meeting for Agenda Item 20.3 Old Caves Road – Footpath Infill.
The Council is satisfied that, pursuant to Section 90(3)(b) of the Act, the information to be received, discussed or considered in relation to this Agenda Item could reasonably be expected to confer a commercial advantage on a person with whom the council is conducting, or proposing to conduct, business, or to prejudice the commercial position of the council; and would on balance, be contrary to the public interest.
The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of this information.
RECOMMENDATION
MOVED CR SECONDED CR
That having considered Agenda Item 20.3 ‘Old Caves Road Footpath Infill’ in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the matter is finalised.
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 33 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021
20.4 CONFIDENTIAL REPORT: Contract 202021-50 - Tree Trimming
RECOMMENDATION
MOVED CR SECONDED CR
Pursuant to Section 90(2) of the Local Government Act 1999 the Council orders that all members of the public except Chief Executive Officer, Trevor Smart, Director Infrastructure & Services, Daniel Willsmore, Director Corporate Services, Fiona Stringer, Manager Planning & Compliance, Paul McRostie, Manager Engagement & Community, Jayne Miller, and Governance Officer, Erica Wilson, be excluded from attendance at the meeting for Agenda Item 20.4 Contract 202121-50 – Tree Trimming.
The Council is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item relates to tenders for the supply of goods, the provision of services or the carrying out of works.
The Council is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of this information.
RECOMMENDATION
MOVED CR SECONDED CR
That having considered Agenda Item 20.4 Contract 202021-50 – Tree Trimming in confidence under Section 90(2) and (3)(k) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the matter is finalised.
21. Meeting closed
Meeting closed at insert time pm.
Naracoorte Lucindale Council, Agenda 23 February 2021 Page 34
In reply please quote our reference: ECM 727393 AD/MD
5 January 2021
Mayor Erika Vickery OAM Naracoorte Lucindale Council PO Box 555 Naracoorte SA 5271 Emailed: [email protected]
Dear Mayor Vickery South Australian Regional Organisation of Councils (SAROC) Annual Business Plan 2021-22 I am writing on behalf of the Local Government Association’s SAROC committee to seek your input into the development of our Annual Business Plan 2021-22. The Annual Plan is a key driver of SAROC’s mission to provide leadership support, representation and advocacy on behalf of regional South Australian Councils for the benefit of the Community. Over the next year, SAROC will seek to build on what we have achieved in partnership with councils. There is an opportunity for regional councils to come together through SAROC to increase State Government awareness of the needs of regional communities and the support role of councils in the social and economic recovery from drought, bushfires and the COVID-19 pandemic. Through our Strategic Plan 2019-23, SAROC has committed to prioritise and address issues that are common across the regional councils. At a recent meeting, members discussed the opportunity for SAROC to maintain its focus on actions that support to the following strategic themes: Economic Development Regional South Australia plays a critical role in supporting the South Australian economy. SAROC is responding to the needs of councils by advocating to State and Federal governments and identifying opportunities for improved regional partnerships. What are the ways in which SAROC can support regional councils to play their important role in stimulating the economic growth in post COVID-19 recovery? Community Development SAROC recognises the importance of strong, vibrant and cohesive regional communities through advocacy and partnerships that unlock local government’s potential to deliver quality community services and meaningful outcomes in public health and wellbeing. What actions can SAROC take to support councils to deliver quality community services and meaningful outcomes in public health and wellbeing?
148 Frome Street Adelaide SA 5000 | GPO Box 2693 Adelaide SA 5001 | T 08 8224 2000 | W lga.sa.gov.au
Natural and Built Environment SAROC acknowledges local government’s role in influencing, informing and advocating for the State Government to address policy and legislative barriers that hinder councils from undertaking their roles in maintaining and enhancing the natural and built environment in regional South Australia. What are the key policy and legislative barriers that hinder councils from undertaking their roles and how can SAROC support councils? Financial Sustainability and Governance SAROC recognises the challenges regional councils face in attaining and maintaining financial sustainability. SAROC acknowledges that councils proactively improve practices to achieve best practice in financial management, governance and reporting. What are the key issues that SAROC can pursue on behalf of regional councils that would contribute toward local government financial sustainability and governance arrangements? A copy of the current SAROC Annual Business Plan may be accessed via this link: SAROC Annual Business Plan 2020-21 for further reference. SAROC has also discussed the opportunity to engage widely with all regional councils, regardless of their seat on the SAROC committee. As such, I also encourage you to discuss ideas with your Regional LGAs. Please provide any written response by Friday, 5 February 2021. Subsequently, SAROC will host a series of workshops commencing in February 2021 with council members, CEOs and managers/practitioners to facilitate discussion and input in setting the 2021-22 Annual Business Plan. If you have any questions, or require further information, please email Allison Down, Executive Coordinator GAROC & SAROC Committees, at [email protected] or telephone 8224 2054. Thank you in advance for your input. Together we can continue to play an essential role in the long-term prosperity, sustainability and wellbeing of the South Australian regional communities.
Yours sincerely
Mayor Erika Vickery Chairperson – South Australian Regional Organisation of Councils (SAROC)
Email: [email protected]
Copy CEO – Trevor Smart
From: LGASA Email To: Erika Vickery OAM Cc: Trevor Smart; Josie Collins Subject: South Australian Regional Organisation of Councils (SAROC) Annual Business Plan 2021-22 Date: Tuesday, 5 January 2021 3:31:04 PM Attachments: image001.png image002.png image007.jpg image008.png Letters to SAROC Mayors - Annual Business Plan 2021-22 - Mayor Vickery.pdf
Dear Mayor Vickery,
I am writing to provide you with an update following a meeting of the LGA’s South Australian Regional Organisation of Councils (SAROC) committee, held on Thursday, 3 December 2020.
This was the first meeting in the current term of SAROC, following elections at the recent LGA Annual General Meeting.
SAROC’s Annual Business Plan 2021-22
I have attached a letter inviting your input to SAROC’s next Annual Business Plan.
We are seeking initial written input by Friday 5 February 2021, which will be followed by a series of workshops later in the month with elected members and council staff to facilitate further discussion and refinement.
The Annual Plan is a key driver of SAROC’s mission to provide leadership support, representation and advocacy on behalf of regional South Australian Councils for the benefit of the Community. SAROC will seek to build on what we have achieved together over recent years and will work with your Councils and the Regional LGAs to ensure that SAROC is a strong, united voice for regional councils.
Economic Development
As a Committee we also agreed to running the SAROC Regional Development Forum in February 2021.
Based on the from Regional Development South Australia, this forum will inform strategic planning aspirations into the future and beyond COVID. SAROC has also agreed to hold a Regional Development Workshop to be held in February 2021, in partnership with the Regional Development SA. This will build on the RDSA Recovery, Re-imagining and Growth Blue Print and bring together a broad range of stakeholders to drive cross collaboration, innovation and inform SAROC’s future policy development and advocacy as relevant to local government and member councils in response to the COVID-19 pandemic.
I look forward to providing you with further details shortly, as we make the arrangements for this forum.
Community Development
Recognising that regional medical workforce development in an important issue in many South Australian regions, I will be writing to the Hon. Stephen Wade MLC Minister for Health and Wellbeing, and CEO of the Country Public Health Network, Mr Kim Hosking to discuss the unique challenges facing rural communities and how local government might play a role attracting, retaining and supporting new workers in our communities. Moving forward, SAROC will seek to assist a key action from the Rural Medical Workforce Plan 2019-2024 by working with the Rural Support Service to investigate how to maximise the personal and family supports provided to rural doctors by assisting efforts in:
housing, transport costs and childcare support for partners and families, including social and community supports.
Little Corellas have also featured in the Committee’s work. Minister Speirs has commended SAROC on its willingness to invest into research and management of the species. SAROC will liaise with the Department of Environment and Water (DEW) through the LGA Secretariat, to ensure that a coordinated and collaborative approach to research is carried out. SAROC has set aside $19,000 for biological advice and coordinated habitat interventions and trial sites and anticipates additional funding from DEW to progress this.
And lastly, consistent with our strategic objectives, on the important topic of water policy, Regional LGA’s and the LGA Secretariat will prepare a meeting for member councils in April 2021 to inform our future advocacy for a national water policy.
I’m looking forward to working closely with all of our Regional LGAs to promote and facilitate information sharing, communication and collaboration between our regional councils.
Mayor Erika Vickery OAM SAROC Chair
Mayor Erika Vickery OAM • Chairperson – South Australian Regional Organisation of Councils (SAROC) • Local Government Association [email protected] • www.lga.sa.gov.au • Follow us on @LGAofSA T: 08 8224 2000 • 148 Frome Street Adelaide 5000 • GPO Box 2693 Adelaide SA 5001
WARNING AND DISCLAIMER: The information provided by the LGA in this email does not constitute legal advice. If legal advice is required, we suggest that you seek out the services of a qualified legal provider. The contents of this email and any files transmitted with it are confidential and may be subject to legal professional privilege and copyright. You must not copy or distribute this message or any part of it or otherwise disclose its contents to anyone without written authorisation from the LGA. No representation is made that this email is free of viruses or other defects. Virus scanning is recommend
Electronic attendance at council meetings & informal gatherings
Discussion Paper
January 2021
Context Following a decision of members at the LGA’s 2020 Annual General Meeting, the LGA will shortly commence advocacy to the State Government to include provisions in the Local Government Act 1999 (LG Act) and the Local Government (Procedures at Meetings) Regulations 2013 (Regulations) for elected members to attend meetings and informal gatherings by electronic means. The LGA seeks feedback from councils on the scope of the provisions and any additional issues the LGA may need to consider. In response to COVID-19, the new temporary section 302B was inserted in the LG Act, empowering the Minister responsible for local government to, by Notice published in the Government Gazette, vary or suspend operation of provisions of the LG Act where it is reasonably necessary during a public health emergency and where relevant public health emergency declarations have been made. The Electronic Participation in Council Meetings Notice (No 1) 2020 (Notice) was made on 31 March 2020 and provides for some or all council members to participate in a council meeting by electronic means. This has enabled councils to continue to make important decisions for their communities during difficult and uncertain times. The Notice will expire on 31 December 2021 or 28 days after the end of COVID emergency declarations, whichever occurs first. Councils will then need to revert to full face-to- face meetings in accordance with the ordinary provisions of the LG Act. Councils have proven during COVID-19 that electronic council meetings are possible, and in particular, that meeting integrity can be maintained, and public access ensured. The sector has now experienced what additional benefits arise from electronic participation in council meetings and informal gatherings, such as reducing night-time travel in regional areas, increasing flexibility for elected members with dependents, accommodating interstate or overseas travel, and for personal health reasons. Questions The LGA seeks feedback from councils on the following: 1. Should there be conditions or limitations on electronic attendance? If yes, what conditions or limitations should apply? While there are benefits to electronic meetings, it is also important to recognise the value of face-to- face representation and public access to meetings. To find a balance between the two, the LGA seeks feedback on what conditions or limitations should be put in place for electronic meetings. For example, should electronic participation only be considered under certain circumstances and if so what, and should any conditions or limitations imposed be at the discretion of council. 2. What governance issues have you encountered when holding electronic meetings and what do you recommend may mitigate those issues? The sector has had the ability to participate in meetings by electronic means for some time now and the LGA understands that councils are best equipped to identify the governance implications that accompany electronic meetings, and what measures are best appropriate to solve those issues. The LGA seeks input from councils on what governance issues you have encountered whilst facilitating electronic participation at meetings and informal gatherings, and your views on possible mitigation.
LGA of SA ECM 728937 Discussion Paper: Electronic Attendance at Council meetings & informal gatherings Page 1 of 2
For example, when using electronic meetings:
• how does your council manage the requirement for a council member to ‘leave the meeting room’ so they cannot view or hear any discussion or voting at the meeting after declaring a material conflict of interest?
• how does your council ensure only council members and permitted persons are present online when discussing items in confidence at a meeting?
Any feedback can be provided to Nicole Bilac, Governance and Policy Officer at [email protected]. Please provide feedback before 5pm on 1 March 2021.
LGA of SA ECM 728937 Discussion Paper: Electronic Attendance at Council meetings & informal gatherings Page 2 of 2
Endorsed External Adopted Current YTD Actuals Synergy GL Project Name From To % renewal EOY forecast Contribution Project Description Status 2020/21 Budget 2020/21 31.01.21 (excl. GST) Budget
CAPITAL SEALED ROAD CONSTRUCTION Proposed Budget $ 1,120,000 reconstruct McRae St including kerb. Footpath slope will be reduced with a McRae Street, Naracoorte Smith Street Robertson Street 100% $ 600,000 $ 600,000 $ 600,000 On Target 720533 $ 350,177 stepped and improve footpath levels on the Bank SA corner Moore Street, Naracoorte Upgrade & includes traffic and pedestrian movements assessment and design of a road Swimming Lake Car Park TMP - 75% $ 40,000 $ 40,000 $ 11,410 $ 40,000 that improve safety form school children and traffic flows at peak times of On Target 720534 DESIGN school pick up and drop off
300m South of 1.6km South of Old Caves Road, Naracoorte 50% $ 450,000 $ 450,000 $ 983 $ 450,000 $ 300,000 On Target Pistol Club Pistol Club stage 3 of the reconstruction to complete the tourism route linking Naracoorte to the Caves. Widening of 1.6km of road and resealing and the realignment 720529 of the Pinkerton Road/Old Caves Road intersection. Design of the extension of Ormerod Street west of MacDonnell Street, Ormerod Street, Naracoorte - DESIGN McRae St Railyards 100% $ 30,000 $ 30,000 $ 30,000 On Target 720524 $ 4,225 following extensive consultation with local businesses 720517 Robertson Street Upgrade $ 13,134
$ 1,120,000 $ 1,120,000 $ 379,929 $ 1,120,000 $ 300,000 Variance - -
CAPITAL UNSEALED ROAD CONSTRUCTION Proposed Budget $ 1,020,000 Boddingtons West Road, Naracoorte detailed survey and design to bring Boddigntons West Road to Riddoch $ 70,000 $ 70,000 $ - $ 70,000 On Target 760900 DESIGN end of seal Riddoch Highway 0% Highway on the currently unmade road reserve. Crooked Lane Corner Plantation Rd 2.5km South 25% $ 300,000 $ 300,000 $ 139,231 $ 200,000 realignment of road to eliminate 2 sharp corners Complete 760919
to reconstruct and seal heavily used rural living road to reduce maintenance Repeater Station Road, Naracoorte Riddoch Highway Wild Dog Valley Rd 75% $ 650,000 $ 650,000 $ 122,103 $ 650,000 On Target burden and improve level of service 760920
$ 1,020,000 $ 1,020,000 $ 261,334 $ 920,000 $ - Variance - - 100,000
CAPITAL UNSEALED ROAD RESHEET Proposed Budget $ 1,680,000 Balance of Budget - 3,000 700001 Chappels Road 100% $ - On Target Concrete Bridge Road Possinghams Rd 1.3km South 100% $ 110,000 $ 110,000 $ 53,047 $ 110,000 Complete 700008 Redesigned Crooked Lane Kellys Old Place 100% $ 250,000 $ 250,000 $ 11,557 $ 250,000 to be resheeted with Crooked Lane realignment On Target 700065 corner
Grubbed Rd Deepwater Road end of seal 100% $ 510,000 $ 510,000 $ 30,898 $ 510,000 On Target 700011 Heggies Rd - look at with Crooked Saunders Road 1km West 100% $ 63,000 $ 63,000 $ 66,457 $ 67,000 to be resheeted with Crooked Lane realignment Complete 700066 Lane Intersection 700067 Irvings Road Moyhall Road end 100% $ - On Target 700014 James Road 10km 14km 100% $ 225,000 $ 225,000 $ 182,920 $ 183,000 Complete 700044 Old Robe Road West Avenue Settlers 100% $ 216,000 $ 216,000 $ - $ 216,000 On Target 700069 Pitts Lane East $ 34,355 $ 35,000 Complete to last resheet top of Possinghams Road concrete bridge 100% $ 126,000 $ 126,000 $ 34,130 $ 126,000 Complete 700068 hill West Avenue Extension Old Avenue Road 3km North 100% $ 180,000 $ 180,000 $ 129 $ 180,000 On Target 700060
$ 1,680,000 $ 1,680,000 $ 413,493 $ 1,680,000 $ - Variance - - -
CAPITAL SEALED ROAD RESEALS Proposed Budget $ 748,178 Balance of Budget 19,782 680177 Barrett Road Frances Railway Tce Racecourse Road 50% 15,000 15,000 15,000 On Target 680178 Bourne Street Alley Bourne Street End of seal 100% $ 1,470 $ 1,470 $ 104 $ 1,470 On Target 680179 Burkes Road Intersections Cadgee Road Carters Road 100% $ 5,000 $ 5,000 $ 5,000 On Target 680104 Cadgee Rd Burkes Road Carters Rd 100% $ 53,940 $ 53,940 $ 53,940 On Target Endorsed External Adopted Current YTD Actuals Synergy GL Project Name From To % renewal EOY forecast Contribution Project Description Status 2020/21 Budget 2020/21 31.01.21 (excl. GST) Budget
680180 Church Street McRae St Poplar Street 100% $ 6,549 $ 8,225 $ 8,225 On Target
680180 Church Street Poplar Street Magarey Cres 100% $ 1,676 On Target
4km south Legges 680157 Conmurra Road Kirklands Road 100% $ 234,240 $ 234,240 $ 234,240 On Target Lane
New seal at house 680150 Fairview Road 641 Fairview Road 100% $ 205,440 $ 205,440 $ 205,440 On Target 107
680181 Foster Street, Naracoorte Laurie Cres Adelaide Ave 100% $ 48,787 $ 48,787 $ 48,787 On Target
680143 Freeling Street Moore St Robert St 100% $ 8,686 $ 8,686 $ 8,686 On Target
680182 Higgs Road Intersection Cadgee Road 100% $ 2,000 $ 2,000 $ 2,000 On Target 680183 Leicester Street Merino Street Dorset Street 100% $ 3,360 $ 8,549 $ 8,549 On Target 680183 Leicester Street Dorset Street Corriedale Street 100% $ 5,189 On Target 680184 Mudge Street Alley Mudge Street End of seal 100% $ 1,469 $ 1,469 $ 104 $ 1,469 On Target 680118 Oliver Street Park Terrace Freeling St 100% $ 6,864 $ 6,864 $ 6,864 On Target 680185 Peake Crescent Rolland St Jenkins Tce 100% $ 7,290 $ 7,290 $ 7,290 On Target 680186 Poplar Street Church Street McRae St 100% $ 4,286 $ 4,286 $ 4,286 On Target 680187 Premier Drive Road Divide End of Seal East 100% $ 1,416 $ 12,006 $ - Withdrawn 680187 Premier Drive Road Divide Cherry Dr 100% $ 1,806 Withdrawn 680187 Premier Drive Playford Dr Road Divide 100% $ 3,168 Withdrawn 680187 Premier Drive Cherry Dr End of Seal 100% $ 5,616 Withdrawn 680188 Rectory Place Jenkins Terrace End of Seal 100% $ 37,800 $ 37,800 $ 37,800 On Target 680189 Sandstone Avenue Bates Lane Newton Road 100% $ 54,000 $ 54,000 $ 54,000 On Target 680190 Union Crescent Price Ave End of Seal 100% $ 7,776 $ 7,776 $ - Withdrawn 680191 Wattle Avenue Riddoch Highway High School Gate 100% $ 5,250 $ 5,250 $ 5,250 On Target 680192 Young Drive Stewart Tce Vanstones Road 100% $ 20,100 $ 20,100 $ 20,100 On Target
$ 748,178 $ 748,178 $ 208 $ 748,178 $ - Variance 0 - -
CAPITAL FOOTPATHS Proposed Budget $ 345,000 780003 Foster Street, Naracoorte Butler Tce Pethick St 100% $ 63,000 $ 63,000 $ 63,000 to replace existing footpath with a concrete footpath On Target 780028 Jenkins Terrace, Naracoorte Hospital Entrance Gordon St 0% $ 175,000 $ 175,000 $ 113,258 $ 175,000 Continue concrete footpath connecting to hospital On Target new concrete footpath to Sunrise School and linking the area to the town 780030 Old Caves Road Jenkins Tce Sunrise School 0% $ 149,283 Complete centre 780029 Robertson Street, Naracoorte Jones Rolland 75% $ 52,000 $ 52,000 $ 31,049 $ 52,000 to pave the balance of Robertson street, add trees including tree guards Complete
780013 Sandstone Avenue, Naracoorte Smith Street Bates Lane 100% $ 10,000 $ 10,000 $ 10,000 Reseal footpaths On Target Smith Street, Naracoorte James Street Davidson Street 0% $ 45,000 $ 45,000 $ 2,124 $ 45,000 Resident request to complete footpath to end of residential area On Target 780020 780025 Bank Place (Needwood Dve?) $ 25
$ 345,000 $ 345,000 $ 295,739 $ 345,000 $ - Variance - - -
CAPITAL INTERSECTIONS Proposed Budget $ - minor works and linemarking to improve delineation of this intersection, part 660015 Kyby intersection $ 56 On Target funded by DPTI. Project delayed from 2019/20 $ - $ - $ 56 $ - $ - Variance - - -
CAPITAL KERB AND WATERTABLE Proposed Budget $ - Merino Street $ 23,100 Needlewood Drive $ 10,900 Valley View $ 10,300 $ - $ - $ 44,300 $ - Endorsed External Adopted Current YTD Actuals Synergy GL Project Name From To % renewal EOY forecast Contribution Project Description Status 2020/21 Budget 2020/21 31.01.21 (excl. GST) Budget
Variance - - - 44,300
CAPITAL STORMWATER DRAINAGE Proposed Budget $ 40,000 Cedar Avenue & Jenkins Terrace, 100% $ 40,000 $ 40,000 $ 7,000 $ 40,000 On Target 740018 Naracoorte DESIGN old stormwater system that needs to be redesigned to be more effective $ 40,000 $ 40,000 $ 7,000 $ 40,000 $ - Variance - - - BRIDGES, MAJOR CULVERTS & CAPITAL Proposed Budget $ 335,000 RURAL DRAINAGE
Cadgee/Mahoneys Bridge (Wild Dog 620103 100% $ 35,000 $ 35,000 $ 35,000 On Target Valley)
repairs to bridge to increase longevity
Jessie Road - approx. 1.5km north of 620112 100% $ 200,000 $ 200,000 $ 25,639 $ 100,000 narrow culvert crossing in poor repair On Target Wimmera Highway (Hynam)
Laurie Park Road - Yelloch Creek 620114 $ 40,000 $ 40,000 $ 15,270 $ 40,000 On Target DESIGN (Laurie Park) 100% constructed in 1939 and now in poor repair Old Coach Road $ 100,000
620101 Rural Culvert Replacement $ 60,000 $ 60,000 $ 6,717 $ 60,000 On Target 100% culvert replacement as per validation project assessment $ 335,000 $ 335,000 $ 47,626 $ 335,000 $ - Variance - - - CAPITAL SWIMMING LAKE Proposed Budget $ 20,000 improve shade areas on the northern side of the lake, provide a starting point 880021 Additional shelter 0% $ 20,000 $ 20,000 $ 21,700 $ 22,000 Complete for weekly parkrun
$ 20,000 $ 20,000 $ 21,700 $ 22,000 $ - Variance - - - 2,000
COMMUNITY WASTEWATER CAPITAL Proposed Budget $ - MANAGEMENT SCHEMES (CWMS)
$ - - $ - Variance - - - NARACOORTE REGIONAL CAPITAL Proposed Budget $ 521,500 LIVESTOCK EXCHANGE (NRLE) 860052 NRLE Cattle Selling Pens 100% $ 511,000 $ 511,000 $ 314,189 $ 315,000 $ - Stage 2 completion On Target 860030 Kitchen Floor 100% $ 5,000 $ 5,000 $ 5,631 $ 8,000 vinyl floor covering for kitchen Complete 860005 IT Capital 100% $ 5,500 $ 5,500 $ 4,640 $ 5,500 On Target 860020 Plant & Machinery $ - $ - $ 8,359 $ 17,000 $ 521,500 $ 521,500 $ 332,819 $ 345,500 $ - Variance - - 176,000
CAPITAL AERODROMES Proposed Budget $ 60,000
100% $ 60,000 $ 60,000 $ 56,353 $ 60,000 complete runway lighting Complete 600057 Runway lighting (Naracoorte) $ 60,000 $ 60,000 $ 56,353 $ 60,000 $ - Variance $ -
CAPITAL CEMETERIES Proposed Budget $ 155,000 540170 Lucindale Cemetery Expansion 0% $ 30,000 $ 30,000 $ 16,886 $ 17,000 to construct new plots reserved for burials Complete Naracoorte Cemetery Landscaping and 0% $ 100,000 $ 100,000 $ 100,000 Cemetery Working Group to be established. Allocation for design work On Target Natural Burial Ground - DESIGN 540193 including natural burial ground & improvements to 'old cemetery'. 540191 Naracoorte Cemetery - road sealing 0% $ 25,000 $ 25,000 $ 25,000 To seal unsealed roads Complete $ 155,000 $ 155,000 $ 16,886 $ 142,000 $ - Endorsed External Adopted Current YTD Actuals Synergy GL Project Name From To % renewal EOY forecast Contribution Project Description Status 2020/21 Budget 2020/21 31.01.21 (excl. GST) Budget
Variance $ - 13,000
CAPITAL P&G, SPORT & RECREATION Proposed Budget $ 430,000 540681 Bus Shelter (Hynam) LRCI project $ 15,000 $ 15,000 $ 8,765 $ 15,000 $ 15,000 Community request Complete 540510 Market Square - Irrigation LRCI project $ 65,000 $ 65,000 $ 65,000 $ 65,000 Install irrigation system to enhance amenity of the park On Target Market Square - Skate Park (skate Install a skate bowl as identified in the master plan following 2014 540497 LRCI project $ 150,000 $ 150,000 $ 4,536 $ 150,000 $ 150,000 On Target bowl) consultation 540496 Market Square - Playground (soft floor) 75% $ 80,000 $ 80,000 $ 52,805 $ 80,000 Complete stage 2 of project to replace soft floor Council contribution towards the project - dependent on successful grant 540550 Naracoorte Netball & Tennis Courts LRCI project $ 100,000 $ 100,000 $ 100,000 $ 100,000 On Target application 540442 Musgrave Playground (Lucindale) $ 2,001 540501 Rotary Park (Swimming Lake) BBQ 100% $ 20,000 $ 20,000 $ 17,062 $ 20,000 rationalise the number of barbeques and upgrade. Complete 540502 Street Furniture $ 3,869 $ 430,000 $ 430,000 $ 89,038 $ 430,000 $ 330,000 Variance - - -
CAPITAL CAVES TRAIL MASTER PLAN Proposed Budget $ 143,000 Caves Trail Beekeepers Cave $ 10,000 $ 10,000 $ - Withdrawn 540544 (protection) 0% Gating to prevent unauthorised access to the cave 540547 Caves Trail Interpretation LRCI project $ 40,000 $ 40,000 $ 40,000 $ 40,000 implementation of interp plan On Target
540543 Caves Trail Bike Path Michaels Road Pitts Lane Shelter 0% $ 80,000 $ 80,000 $ 83,385 $ 160,000 $ 60,000 On Target Establish a bike path to Naracoorte Caves. Includes both projects from plan (over estimated in plan). 540546 Caves Trail Signage 0% $ 13,000 $ 13,000 $ 13,000 Interpretation and signage On Target Caves Trail Trailhead Marker 55 Ormerod Street. Included in creek walk. $ 143,000 $ 143,000 $ 83,385 $ 213,000 $ 100,000 Variance - - - 70,000
CAPITAL CREEK MASTER PLAN Proposed Budget $ 137,000 Creek [N] - Hydrological assessment Complete hydrological assessment and submit to NRM for approval to $ 100,000 $ 100,000 $ 27,825 $ 100,000 On Target 540394 and weir construction 0% construct a weir at Park Tce bridge Creek Walk - North Parklands Sealed 540392 Cemetery Swimming Lake 100% $ 7,000 $ 7,000 $ 7,000 Creek and Creekwalk MP - reseal sealed path On Target Path Signage at 55 Ormerod St to direct visitors to the Creek Walk and creek walk $ 15,000 $ 30,000 $ 30,000 On Target 540400 Creek Walk - Signage 75% signage. Also provide information for the Caves Trail. 540400 Creek Walk - Signage (Heritage) $ 10,000
540400 Creek Walk - Signage (Parkrun) $ 5,000 On Target 0% Permanently Mark Parkrun Route. $ 137,000 $ 137,000 $ 27,825 $ 137,000 $ - Variance - - -
OPERATIONAL CREEK MASTER PLAN Proposed Budget $ 48,500 241088 Creek - Additional Water $ 5,000 $ 5,000 $ 5,000 Purchase water to maintain creek levels On Target Remove fallen trees; Retain natural vegetation, remove noxious plants & re- $ 26,500 $ 26,500 $ 26,500 $ 15,000 Complete 241084 Creek - Maintenance establish relationship with high school 241086 Creek Walk - Maintenance $ 15,000 $ 15,000 $ 15,000 Annual expenditure Complete 241236 North Parklands - Maintenance $ 2,000 $ 2,000 $ 2,000 Complete $ 48,500 $ 48,500 $ - $ 48,500 $ 15,000 Variance - - -
CAPITAL DISABILITY INCLUSION PLAN Proposed Budget $ 60,000
780000 Access Crossings [N] LRCI project $ 20,000 $ 20,000 $ 477 $ 20,000 $ 20,000 On Target Pram ramps from squares to Foodland and from McDonalds to Robertson Concept Design footpaths and paved To design accessible footpaths from the car park to the lake and canteen, 880032 0% $ 30,000 $ 30,000 $ 30,000 On Hold area (swimming lake) including a paved area with shelter. 515230 CBD toilets [N] $ - $ - $ - 2020/21 project to Improve disabled access - completed in 19/20 Complete McCoy Street Crossing 100% $ - $ - $ - Smith Street end - completed in 19/20 Complete McRae Street Footpath $40,000 included in Sealed Road Construction - McRae Street Pedestrian Crossings 100% $ - $ - $ - Assess across Smith Street - completed in 19/20 Complete Endorsed External Adopted Current YTD Actuals Synergy GL Project Name From To % renewal EOY forecast Contribution Project Description Status 2020/21 Budget 2020/21 31.01.21 (excl. GST) Budget
540396 Sound Shell (portable ramp) LRCI project $ 10,000 $ 10,000 $ 2,340 $ 20,000 $ 10,000 On Target $ 60,000 $ 60,000 $ 2,817 $ 70,000 $ 30,000 Variance - - - 10,000
CAPITAL FRANCES MASTER PLAN Proposed Budget $ 235,000
540219 Frances - Linear trails 0% $ 20,000 $ 135,000 $ 9,627 $ 135,000 On Target Town centre to Frances Primary School 540219 Frances - Signage 0% $ 30,000 On Target For alternative routes, wayfinding and branding, and town event information 540219 Frances - Town Entrance Statements 0% $ 10,000 On Target Services and infrastructure (such as toilets, shelter, cooking facilities, 540219 Frances - RV Friendly 0% $ 45,000 On Target signage) 540219 Frances - Community space 0% $ 20,000 On Target Central community space Establish recreation area – bike paths, BMX etc. on land near school, larger 540219 Frances - Infrastructure 0% $ 10,000 On Target parking area 540220 Frances - Focus Point (town centre) LRCI project $ 30,000 $ 100,000 $ 4,683 $ 100,000 $ 30,000 On Target Includes land purchase 540220 Frances - Playground Upgrade LRCI project $ 70,000 $ 70,000 On Target $ 235,000 $ 235,000 $ 14,310 $ 235,000 $ 100,000 Variance - - -
OPERATIONAL FRANCES MASTER PLAN Proposed Budget $ 14,000 Marketing at alternative route from Bordertown to Horsham; 1/2 way point 031220 Frances - Community Representation $ 1,000 $ 11,000 $ 11,000 On Target Melbourne to Adelaide Marketing at alternative route from Bordertown to Horsham; 1/2 way point 031220 Frances - Marketing $ 5,000 On Target Melbourne to Adelaide 031220 Frances - Recreation Ground $ 5,000 Improve vegetation On Target 241128 Frances - Town Maintenance $ 3,000 $ 3,000 $ 3,000 Mowing, spraying & tree trimming On Target $ 14,000 $ 14,000 $ - $ 14,000 $ - Variance - - -
CAPITAL LUCINDALE MASTER PLAN Proposed Budget $ 155,000
540221 Lucindale - Detailed Design 50% $ 90,000 $ 105,000 $ 105,000 On Target Detailed design Footpaths/shared paths, design vegetation guidelines 540221 Lucindale - Signage 0% $ 15,000 On Target Implementation Stage 1 540222 Lucindale - Centenary Park Paving LRCI project $ 40,000 $ 50,000 $ 50,000 $ 40,000 On Target Lucindale - Centenary Park Access 540222 LRCI project $ 10,000 $ 10,000 On Target Road $ 155,000 $ 155,000 $ - $ 155,000 $ 50,000 Variance - - -
OPERATIONAL LUCINDALE MASTER PLAN Proposed Budget $ 7,000 Lucindale - Community Facilities $ - $ - $ - On Target Review Internal project Lucindale - Rail Trail Coordination $ - $ - $ - Internal project On Target Rural Living Policy Review $ - $ - $ - TBC On Hold 031221 Vegetation Planting $ 7,000 $ 7,000 $ 7,000 On Target $ 7,000 $ 7,000 $ - $ 7,000 $ - Variance - - - WAYFINDING PLAN & CAPITAL Proposed Budget $ 114,090 TOWN ENTRANCES 2 signs (MacDonnell St & Deviation Rod) and sign for Smith St/Stewart Tce 540462 Directional Signage [N] 0% $ 21,500 $ 43,090 $ 6,668 $ 43,090 On Target Roundabout Directional Signage - Old Caves Road $ 21,590 On Target 540462 Route Signs 0% 540463 Promotional Banners 0% $ 25,000 $ 25,000 $ 34,309 $ 25,000 Complete Riddoch Highway (southern entrance) Endorsed External Adopted Current YTD Actuals Synergy GL Project Name From To % renewal EOY forecast Contribution Project Description Status 2020/21 Budget 2020/21 31.01.21 (excl. GST) Budget
Promotional Banners - Wimmera 5 poles and banners along Wimmera Highway with 4 sets flags (includes LRCI project $ 25,000 $ 25,000 $ 25,000 $ 25,000 Complete 540464 Highway powder coating and installation To construct a skeleton feature at the Pinkertons Road/Wimmera Highway $ 15,000 $ 15,000 $ 11,695 $ 15,000 On Target 540395 Town Entrance Sculpture [N] 0% intersection 540590 Visitor Information Centre Signage 0% $ 6,000 $ 6,000 $ 6,000 On Target $ 114,090 $ 114,090 $ 52,672 $ 114,090 $ 25,000 Variance - - - WAYFINDING PLAN & OPERATIONAL Proposed Budget $ 45,000 TOWN ENTRANCES
241357 Southern entrance to Naracoorte 0% $ 45,000 $ 45,000 $ 45,000 On Target Stage 2 - includes removal of pines at southern entrance and replanting $ 45,000 $ 45,000 $ - $ 45,000 $ - - - -
CAPITAL BUILDINGS Proposed Budget $ 2,128,000
$ 2,000,000 $ 2,000,000 $ 32,971 $ 2,000,000 On Target 515330 Library (new) 50% Upgrade 93 Smith Street 515650 Lucindale Depot 0% $ 25,000 $ 25,000 $ 25,000 On Target Fire Safety Static Water Supply (Tank) Fire Safety (Generator / Bollards $23k & Fire Hose $5k) / Steps (carpark & 515670 Naracoorte Depot 17% $ 69,000 $ 69,000 $ 45,090 $ 85,000 On Target entrance) $12k / Air-conditioning (meeting room) $4k 515090 Naracoorte Town Hall 0% $ 9,000 $ 9,000 $ 9,425 $ 9,000 Roof access (safety) On Target 515695 Old Library 100% $ 10,000 $ 10,000 $ 4,625 $ 10,000 Design work On Target 540671 Smartfill Upgrade [N] 100% $ 15,000 $ 15,000 $ 15,000 On Target $ 2,128,000 $ 2,128,000 $ 92,111 $ 2,144,000 $ - Variance - - - 16,000
CAPITAL FLEET, PLANT & MACHINERY Proposed Budget $ 869,216 570010 Fleet Capital - Assigned Vehicles 100% $ 140,000 $ 140,000 $ 140,000 $ 54,000 Income relates to trade-in On Target 570070 Fleet Capital - Utilities 100% $ 82,000 $ 82,000 $ 82,000 $ 26,000 Income relates to trade-in On Target 560650 Minor Plant - Depot [L] On Target 560670 Minor Plant - Depot [N] 100% $ 15,000 $ 15,000 $ 15,000 On Target 570030 Major Plant 100% $ 632,216 $ 632,216 $ 388,481 $ 632,216 Nominal amount, net of trade-ins On Target $ 869,216 $ 869,216 $ 388,481 $ 869,216 $ 80,000 Variance - - -
CAPITAL IT, FURNITURE & EQUIPMENT Proposed Budget $ 102,800 525002 IT Capital - Members 100% $ 1,200 $ 1,200 $ 1,200 As per replacement plan On Target 525002 IT Capital - Servers & Network 100% $ 6,000 $ 6,000 $ 6,000 As per replacement plan 525004 IT Capital - Wireless Infrastructure 100% $ 7,700 $ 7,700 $ 7,700 As per replacement plan On Target 525015 IT Capital - Office [L] 100% $ 3,200 $ 3,200 $ 3,200 As per replacement plan On Target As per replacement plan. Includes two mobile devices for planning & 525035 IT Capital - Office [N] 72% $ 15,300 $ 15,300 $ 851 $ 15,300 On Target compliance IT Capital - Volunteer Management 525720 100% $ 1,200 $ 1,200 $ 1,200 As per replacement plan. On Target Program 525095 IT - Town Hall [N] 100% $ 3,800 $ 3,800 $ 3,800 As per replacement plan. On Target 525335 IT Capital - Library 100% $ 12,600 $ 12,600 $ 12,600 As per replacement plan. On Target 525595 IT Capital - Visitor Information Centre 100% $ 5,300 $ 5,300 $ 5,300 As per replacement plan. On Target 525655 IT Capital - Depot [L] $ - $ - $ 1,590 $ 1,237 525675 IT Capital - Depot [N] 78% $ 20,000 $ 20,000 $ 1,600 $ 20,000 As per replacement plan. Includes two mobile devices for operations On Target 850010 Library Books - Local Purchases 100% $ 4,000 $ 4,000 $ 1,580 $ 4,000 $ 4,000 Grant - Library Services On Target 850020 Library Books - Library Services 100% $ 22,500 $ 22,500 $ 24 $ 22,500 $ 22,500 Grant - Library Services On Target $ 102,800 $ 102,800 $ 5,645 $ 104,037 $ 26,500 Variance - - - 1,237
Total Capital $ 10,418,784 $ 10,418,784 $ 2,589,427 $ 10,273,321 $ 1,041,500
Operational $ 114,500 $ 114,500 $ - $ 114,500 $ 15,000
LRCI Projects $ 575,000 $ 575,000 NARACOORTE LUCINDALE COUNCIL YEAR-TO-DATE OPERATING INCOME & EXPENDITURE 2020-2021
CURRENT ADOPTED OPERATING BUDGET 2020-2021 YTD OPERATING BUDGET AS AT 31 JANUARY 2021 RESERVE RESERVE TRANSFERS & TRANSFERS & INTERNAL OPERATING OPERATING INTERNAL OPERATING OPERATING RECOVERIES INCOME DEPREC EXPEND TOTAL RECOVERIES INCOME DEPREC EXPEND TOTAL
ADMINISTRATION $ - -$ 107,312 $ - $ 221,838 $ 114,526 ADMINISTRATION $ - -$ 65,413 $ - $ 158,370 $ 92,957 $ 500 $ - $ - $ 52,231 $ 52,731 BUILDING MAINTENANCE $ 208 $ - $ - $ 30,459 $ 30,667 $ 500 $ - $ 7,659 $ 357,070 $ 365,229 CEO $ 292 $ - $ 4,468 $ 213,957 $ 218,717 $ - $ - $ - $ 70,101 $ 70,101 COMMUNITY ENGAGEMENT $ - $ - $ - $ 55,132 $ 55,132 -$ 17,350 $ - $ 10,000 $ 425,322 $ 417,972 COMPUTER OPERATIONS -$ 13,154 $ - $ 5,833 $ 232,811 $ 225,490 $ 500 $ - $ - $ 74,869 $ 75,369 CREDITORS $ 292 $ - $ - $ 30,753 $ 31,045 $ 750 $ - $ - $ 87,520 $ 88,270 CUSTOMER SERVICE / RECEPTION $ 438 $ - $ - $ 49,626 $ 50,064 $ 250 $ - $ - $ 17,929 $ 18,179 DEBTORS $ 146 $ - $ - $ 9,557 $ 9,703 $ 1,100 $ - $ 9,570 $ 264,062 $ 274,732 ELECTED MEMBERS $ 642 $ - $ 5,583 $ 194,348 $ 200,573 $ 1,000 $ - $ 7,173 $ 290,224 $ 298,397 FINANCE $ 583 $ - $ 4,184 $ 169,711 $ 174,478 $ 750 $ - $ - $ 168,975 $ 169,725 GOVERNANCE $ 438 $ - $ - $ 99,666 $ 100,104 $ 250 $ - $ - $ 109,265 $ 109,515 HUMAN RESOURCES $ 146 $ - $ - $ 75,915 $ 76,061 $ - $ - $ - $ 21,000 $ 21,000 INVESTIGATIONS $ - $ - $ - $ 20,113 $ 20,113 $ 1,500 $ - $ 11,284 $ 264,478 $ 277,262 MANAGERS & PROJECT SUPPORT $ 875 $ - $ 6,582 $ 146,287 $ 153,744 $ - $ - $ 13,856 $ 12,834 $ 26,690 OFFICE - LUCINDALE $ - $ - $ 8,083 $ 5,778 $ 13,861 $ - $ - $ 47,031 $ 94,815 $ 141,846 OFFICE - NARACOORTE $ - $ - $ 27,435 $ 52,489 $ 79,924 $ 1,000 -$ 47,938 $ 6,924 $ 263,613 $ 223,599 OPERATIONS $ 583 -$ 27,721 $ 4,039 $ 133,226 $ 110,127 $ 1,000 $ - $ - $ 124,608 $ 125,608 PAYROLL $ 583 $ - $ - $ 71,913 $ 72,496 $ 500 $ - $ 5,378 $ 182,524 $ 188,402 PLANNING $ 292 $ - $ 3,137 $ 104,442 $ 107,871 $ 500 $ - $ - $ 163,925 $ 164,425 PURCHASING $ 316 $ - $ - $ 78,723 $ 79,039 $ 500 $ - $ - $ 144,119 $ 144,619 RATES & PROPERTY $ 292 $ - $ - $ 96,979 $ 97,271 $ 500 $ - $ 1,623 $ 101,147 $ 103,270 RECORDS MANAGEMENT $ 292 $ - $ 947 $ 55,503 $ 56,742 $ 500 -$ 41,000 $ - $ 102,253 $ 61,753 RISK MANAGEMENT $ 250 $ - $ - $ 34,176 $ 34,426
HEALTH SERVICES $ - -$ 5,000 $ 10,914 $ 2,930 $ 8,844 LUCINDALE HEALTH CENTRE $ - $ - $ 6,367 $ 898 $ 7,265
PUBLIC ORDER & SAFETY $ 250 -$ 22,500 $ 1,687 $ 102,736 $ 82,173 FIRE PREVENTION $ 146 -$ 6,876 $ 984 $ 65,045 $ 59,299
COMMUNITY AMENITIES $ - -$ 110,100 $ 9,683 $ 142,562 $ 42,145 CEMETERIES $ - -$ 45,158 $ 5,648 $ 73,179 $ 33,669 $ - -$ 474 $ - $ 5,928 $ 5,454 EFFLUENT DISPOSAL - OTHER $ - -$ 474 $ - $ 1,389 $ 915 $ - $ - $ 16,458 $ 112,518 $ 128,976 PUBLIC CONVENIENCE $ - $ - $ 9,601 $ 51,480 $ 61,081
COMMUNITY SUPPORT $ - -$ 1,525 $ 664 $ 3,000 $ 2,139 COMMUNITY SUPPORT $ - -$ 11,294 $ 387 $ 2,145 -$ 8,762 $ - $ - $ - $ 66,400 $ 66,400 FINANCIAL SUPPORT $ - $ - $ - $ 26,312 $ 26,312 $ - -$ 1,000 $ 37,794 $ 19,673 $ 56,467 HALLS (Lucindale) $ - -$ 90 $ 22,047 $ 6,179 $ 28,136 $ 500 -$ 37,200 $ 93,950 $ 144,834 $ 202,084 HALLS (Naracoorte) $ 292 -$ 7,013 $ 54,804 $ 46,594 $ 94,677 $ - $ - $ 4,032 $ 305 $ 4,337 HALLS (Other) $ - $ - $ 2,352 $ 295 $ 2,647
Page 1 NARACOORTE LUCINDALE COUNCIL YEAR-TO-DATE OPERATING INCOME & EXPENDITURE 2020-2021
CURRENT ADOPTED OPERATING BUDGET 2020-2021 YTD OPERATING BUDGET AS AT 31 JANUARY 2021 RESERVE RESERVE TRANSFERS & TRANSFERS & INTERNAL OPERATING OPERATING INTERNAL OPERATING OPERATING RECOVERIES INCOME DEPREC EXPEND TOTAL RECOVERIES INCOME DEPREC EXPEND TOTAL
$ - -$ 16,220 $ 30,240 $ 27,010 $ 41,030 HARRY TREGOWETH RETIREMENT VILLAGE $ - -$ 7,830 $ 17,640 $ 22,518 $ 32,328 $ - $ - $ 10,302 $ 2,959 $ 13,261 SENIOR CITIZENS $ - $ - $ 6,010 $ 1,601 $ 7,611 $ 250 -$ 63,220 $ - $ 61,770 -$ 1,200 VOLUNTEERS $ 146 -$ 62,911 $ - $ 35,544 -$ 27,221 $ - $ - $ - $ - $ - YOUTH ACTIVITIES $ - $ - $ - $ - $ -
CULTURE $ 250 -$ 25,000 $ 22,237 $ 87,834 $ 85,321 ARTS $ 146 -$ 10,368 $ 12,972 $ 68,725 $ 71,475 $ - $ - $ - $ 22,050 $ 22,050 HERITAGE $ - $ - $ - $ 6,641 $ 6,641 $ 1,000 -$ 58,000 $ 58,200 $ 355,955 $ 357,155 LIBRARIES $ 583 -$ 31,061 $ 33,950 $ 202,642 $ 206,114 $ - $ - $ - $ 2,540 $ 2,540 MUSEUMS $ - $ - $ - $ 1,536 $ 1,536
WASTE MANAGEMENT $ - -$ 1,060,276 $ 33,928 $ 1,236,390 $ 210,042 WASTE MANAGEMENT $ - -$ 1,065,891 $ 19,791 $ 649,368 -$ 396,732
OTHER ENVIRONMENT $ - -$ 500 $ 150,000 $ 83,332 $ 232,832 STORMWATER DRAINAGE $ - -$ 500 $ 87,500 $ 19,446 $ 106,446 $ - $ - $ - $ 144,555 $ 144,555 STREET CLEANING $ - $ - $ - $ 73,471 $ 73,471 $ - $ - $ - $ 115,000 $ 115,000 STREET LIGHTING $ - $ - $ - $ 58,984 $ 58,984
RECREATION $ - -$ 15,000 $ 87,660 $ 573,460 $ 646,120 PARKS & GARDENS $ - $ - $ 51,135 $ 343,775 $ 394,910 $ - -$ 4,645 $ 18,707 $ 47,470 $ 61,532 SPORT & RECREATION $ - -$ 4,644 $ 10,912 $ 13,834 $ 20,102 $ - -$ 180 $ 66,147 $ 198,849 $ 264,816 SWIMMING FACILITIES $ - -$ 80 $ 38,586 $ 86,813 $ 125,319
REGULATORY SERVICES $ - -$ 300 $ 1,125 $ 36,016 $ 36,841 COMPLIANCE $ - -$ 310 $ 656 $ 9,391 $ 9,737 $ 500 -$ 116,600 $ - $ 179,464 $ 63,364 DEVELOPMENT CONTROLS $ 292 -$ 101,135 $ - $ 103,301 $ 2,458 $ 250 -$ 60,300 $ 1,685 $ 51,321 -$ 7,044 DOG CONTROL $ 146 -$ 51,923 $ 983 $ 25,640 -$ 25,154 $ - -$ 13,130 $ - $ 51,500 $ 38,370 HEALTH INSPECTION $ - -$ 30,807 $ - $ 53,618 $ 22,811 $ - $ - $ 1,125 $ 14,736 $ 15,861 LIVESTOCK CONTROL $ - $ - $ 656 $ 4,109 $ 4,765 $ - -$ 4,500 $ - $ 20,273 $ 15,773 PARKING CONTROLS $ - -$ 363 $ - $ 5,214 $ 4,851
TRANSPORT & COMMUNICATION $ - -$ 34,760 $ 102,548 $ 63,566 $ 131,354 AERODROMES $ - -$ 32,284 $ 59,820 $ 13,404 $ 40,940 $ - $ - $ - $ - $ - ROAD CONSTRUCTION $ - $ - $ - $ - $ - $ - -$ 1,014,023 $ 3,829,850 $ 2,379,143 $ 5,194,970 ROAD MAINTENANCE $ - -$ 117,816 $ 2,234,079 $ 1,234,574 $ 3,350,837
BUSINESS UNDERTAKINGS $ - $ - $ 5,849 $ 1,648 $ 7,497 CARAVAN PARKS $ - $ - $ 3,412 $ 807 $ 4,219 $ 76,584 -$ 99,409 $ 55,006 $ 22,825 $ 55,006 COMMUNITY WASTE MANAGEMENT SCHEME $ - -$ 98,517 $ 32,087 $ 12,081 -$ 54,349 $ - -$ 13,260 $ 6,089 $ 1,832 -$ 5,339 HOUSES $ - -$ 7,650 $ 3,552 $ 2,069 -$ 2,029 $ - $ - $ - $ - PRIVATE WORKS $ - -$ 2,438 $ - $ 943 $ - -$ 1,000 $ - $ 1,000 $ - QUARRIES $ - $ - $ - $ 118,584 $ 118,584
Page 2 NARACOORTE LUCINDALE COUNCIL YEAR-TO-DATE OPERATING INCOME & EXPENDITURE 2020-2021
CURRENT ADOPTED OPERATING BUDGET 2020-2021 YTD OPERATING BUDGET AS AT 31 JANUARY 2021 RESERVE RESERVE TRANSFERS & TRANSFERS & INTERNAL OPERATING OPERATING INTERNAL OPERATING OPERATING RECOVERIES INCOME DEPREC EXPEND TOTAL RECOVERIES INCOME DEPREC EXPEND TOTAL
PLANT MACHINERY & DEPOT $ 2,000 $ - $ 91,856 -$ 163,171 -$ 69,315 DEPOT EXPENSES $ 1,167 -$ 1,091 $ 53,583 $ 16,719 $ 70,378 -$ 56,000 $ - $ - $ 1,000 -$ 55,000 FLEET OPERATIONS $ - $ - $ - -$ 1,512 -$ 1,512 $ 56,000 -$ 54,000 $ 380,000 -$ 326,000 $ 56,000 PLANT OPERATIONS $ - -$ 12,416 $ 221,667 -$ 196,481 $ 12,770
ECONOMIC AFFAIRS $ - $ - $ - $ 141,467 $ 141,467 ECONOMIC DEVELOPMENT $ - -$ 1,364 $ - $ 16,690 $ 15,326 $ 250 -$ 17,000 $ - $ 158,416 $ 141,666 EVENTS $ 146 -$ 4,044 $ - $ 65,590 $ 61,692 $ - $ - $ - $ 2,390 $ 2,390 PLANTATIONS $ - $ - $ - $ 392 $ 392 $ 500 -$ 54,884 $ 1,512 $ 268,281 $ 215,409 VISITOR INFORMATION CENTRE & TOURISM $ 292 -$ 32,187 $ 882 $ 150,471 $ 119,458 $ - $ - $ - $ - $ - LAND DEVELOPMENT $ - $ - $ - $ - $ -
UNCLASSIFIED $ - -$ 94,500 $ - $ - -$ 94,500 DEBT $ - -$ 34,268 $ - -$ 17,280 -$ 51,548 $ - -$ 55,000 $ - $ 55,000 $ - OTHER $ - -$ 91,618 $ - $ 123,540 $ 31,922 $ - -$ 28,000 $ 27,947 $ 20,716 $ 20,663 OTHER PROPERTIES & SERVICES $ - -$ 26,590 $ 16,302 $ 7,577 -$ 2,711 $ - $ - $ - $ 10,000 $ 10,000 VANDALISM $ - $ - $ - $ 2,721 $ 2,721
RATES & GRANTS COMMISSION $ - -$ 2,748,152 $ - $ - -$ 2,748,152 GRANTS COMMISSION $ - -$ 703,002 $ - $ - -$ 703,002 $ - -$ 10,615,267 $ - $ - -$ 10,615,267 GENERAL RATES $ - -$ 10,626,324 $ - $ - -$ 10,626,324 $ - -$ 38,000 $ - $ - -$ 38,000 FINES & INTEREST $ - -$ 13,449 $ - $ - -$ 13,449 $ - -$ 651,791 $ - $ 651,791 $ - REGIONAL LANDSCAPES LEVY $ - -$ 642,586 $ - $ 325,896 -$ 316,690
$ 76,584 -$ 17,330,966 $ 5,277,693 $ 10,817,995 -$ 1,158,694 TOTALS (excluding NRLE) -$ 3,130 -$ 13,979,506 $ 3,078,656 $ 6,056,406 -$ 4,846,079
NARACOORTE REGIONAL 19,890 -1,701,300 376,859 974,181 -$ 330,370 LIVESTOCK EXCHANGE 3,184 -1,172,788 219,834 510,529 -$ 439,241
$ 96,474 -$ 19,032,266 $ 5,654,552 $ 11,792,176 -$ 1,489,064 TOTALS (including NRLE) $ 54 -$ 15,152,294 $ 3,298,490 $ 6,566,935 -$ 5,285,320
-$ 1,585,538 SURPLUS -$ 5,286,869 SURPLUS
Page 3 NARACOORTE LUCINDALE COUNCIL
Summary of Financial Performance 4:53 pm For Period Ending: 31/01/2021 Monday, 1 February, 2021
Original Budget Current Budget Actual YTD Variance $ YTD %
Operating Income Administration 14,249,460 14,249,460 12,078,494 2,170,966 85% Public Order & Safety 22,500 22,500 6,876 15,624 31% Health Services 5,000 5,000 0 5,000 0% Community Support 119,165 119,165 89,138 30,027 75% Community Amenities 110,574 110,574 45,632 64,942 41% Waste Management 1,060,276 1,060,276 1,065,891 (5,615) 101% Other Environment 500 500 500 0 100% Culture 83,000 83,000 41,429 41,571 50% Recreation 19,825 19,825 4,724 15,101 24% Regulatory Services 194,830 194,830 184,539 10,291 95% Transport 1,048,783 1,048,783 150,099 898,684 14% Economic Development 71,884 71,884 37,594 34,290 52% Business Undertakings 1,814,969 1,814,969 1,281,393 533,576 71% Plant Machinery & Depot 54,000 54,000 13,506 40,494 25% Unclassified 177,500 177,500 152,476 25,024 86%
Operating Income 19,032,266 19,032,266 15,152,290 3,879,976 80% Operating Expenses Administration 4,381,261 4,381,261 2,439,342 1,941,919 56% Public Order & Safety 104,673 104,673 65,191 39,482 62% Health Services 13,844 13,844 898 12,946 6% Community Support 503,683 503,683 141,627 362,056 28% Community Amenities 287,149 287,149 126,049 161,100 44% Waste Management 1,270,318 1,270,318 649,368 620,950 51% Other Environment 492,887 492,887 151,901 340,987 31% Culture 550,066 550,066 280,273 269,793 51% Recreation 992,293 992,293 444,421 547,872 45% Regulatory Services 357,995 357,995 201,711 156,284 56% Transport 6,375,107 6,375,107 1,247,976 5,127,131 20% Economic Development 572,816 572,816 233,581 339,235 41% Business Undertakings 1,462,569 1,462,569 648,196 814,373 44% Plant Machinery & Depot 14,315 14,315 180,107 165,792 0% Unclassified 96,383 96,383 116,558 (20,175) 121%
Operating Expenses 17,446,729 17,446,729 6,566,984 10,879,745 38%
Net Surplus/(Deficit): 1,585,537 1,585,537 8,585,306 6,999,769 541% NARACOORTE LUCINDALE COUNCIL Statement of Comprehensive Income 4:49 pm For Period Ending: 31/01/2021 Year: 20/21 Monday, 1 February, 2021
Original Budget Current Budget Actual YTD Variance $ YTD %
Operating Income
Rates 12,484,457 12,484,457 12,441,153 43,304 100% Statutory Charges. 209,630 209,630 192,368 17,262 92% User Charges. 2,022,196 2,022,196 1,348,167 674,029 67% Grants, Subsidies and Contributions 3,916,395 3,916,395 920,701 2,995,694 24% Investment Income. 126,274 126,274 58,529 67,745 46% Reimbursements. 129,430 129,430 139,545 (10,115) 108% Other Income 143,884 143,884 51,828 92,056 36%
Total Operating Income 19,032,266 19,032,266 15,152,290 (3,879,976) 80% Operating Expenses
Other Income 0 0 (4,450) 4,450 0% Employee Costs 5,457,117 5,457,117 3,061,900 2,395,217 56% Contracts Materials & Other 6,235,815 6,235,815 3,485,405 2,750,410 56% Depreciation. 5,654,552 5,654,552 0 5,654,552 0% Finance Costs 99,245 99,245 24,129 75,116 24%
Total Operating Expenses 17,446,729 17,446,729 6,566,984 10,879,745 38%
Operating Surplus/(Deficit) 1,585,537 1,585,537 8,585,306 6,999,769 541%
Amounts received specifically for new or upgraded assets. 933,718 933,718 546,859 (386,859) 59%
Asset disposal and fair value adjustments
Net Surplus/(Deficit) 2,519,255 2,519,255 9,132,165 6,615,829 362%
Capital Expenditure 10,417,502 10,417,502 2,590,082 7,785,751 25%
Page 1 of 1 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
MINUTES ...... 2 1. Member’s Declaration of Interest ...... 2 2. Public Forum ...... 2 3. Confirmation of Committee Minutes ...... 2 4. Matters laid on the table from previous meetings ...... 2 5. Reports for Decision ...... 3 5.1. Review Financial Indicators ...... 3 5.2. Budget Review as at 31 January 2021 ...... 4 5.3. Monitor Performance of the Naracoorte Regional Livestock Exchange ...... 7 6. Reports for Information ...... 8 6.1. Year to Date Financial Report ...... 8 7. Publications, documents or information from other bodies ...... 8 8. Questions with Notice ...... 8 9. Motions with Notice ...... 8 10. Questions without Notice ...... 8 11. Motions without Notice ...... 8 12. Matters the CEO recommends be considered in confidence ...... 8 12.1. NRLE Wastewater Treatment ...... 8 13. Meeting closed ...... 9
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 1 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
MINUTES
COMMENCED: Meeting commenced at 4.30 pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte PRESENT: Independent Presiding Member: Jim Ker
Elected Members: Cr Grundy Cr Earl Cr Ross
APOLOGIES: Independent Member: Sonia Winter
ON LEAVE:
OFFICERS: Chief Executive Office Trevor Smart Director Infrastructure & Services Daniel Willsmore Director Corporate Services Fiona Stringer
MEDIA REPRESENTATIVES:
1. Member’s Declaration of Interest
2. Public Forum
3. Confirmation of Committee Minutes
MOVED CR ROSS SECONDED CR GRUNDY
That the Minutes of the Audit Committee meetings held on 8 December 2020 are taken as read and confirmed as an accurate record of the proceedings of the meeting.
CARRIED 32/21
4. Matters laid on the table from previous meetings
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 2 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
5. Reports for Decision
5.1. Review Financial Indicators
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Review of financial targets to assist with the ongoing monitoring of Council’s financial position Statutory Implication: Section 123, Local Government Act 1999 Section 7, Local Government (Financial Management) Regulations 2011 Policy Implication: Budget Development, Reporting and Review
Consultative and Community Nil Implication: Audit Committee Works Item 2.2 Program: Review Financial Targets Annually
Report On an annual basis the Committee reviews the relevance of Council’s financial targets and determines if they are relevant for the following financial year or if they believe there are more appropriate annual targets which could be adopted specifically for the financial year.
The attached report includes the current adopted targets, Council’s actual results for 2016- 17 to 2019-20 and Council’s budgeted targets for year ending 30 June 2021.
Refer to Attachments 5.1
Financial Indicators
MOVED MR KER SECONDED CR EARL
That Council is advised that the Audit Committee consider the current targets appropriate and relevant for the year ending 30 June 2022.
CARRIED 33/21
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 3 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
5.2. Budget Review as at 31 January 2021
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Refer to Report
Statutory Implication: Section 9, Local Government (Financial Management) Regulations 2011 Policy Implication: Budget Development, Reporting and Review
Consultative and Community Nil Implication: Audit Committee Works Item 8.1 Program: Review mid-year budget review prior to presentation to Council
Report The Local Government (Financial Management) Regulations 2011 require Council to consider its budget at least three (3) times during the financial year.
Two reviews, to be carried out between 30 September and 31 May must provide a comparison in a manner consistent with the note in the Model Financial Statements entitled “Uniform Presentation of Finances”. These are less formal reviews.
The third review, which is a more comprehensive review, to be carried out between 30 November and 15 March must provide a comparison in a manner consistent with the Model Financial Statements, including the Financial Indicators.
Directors and Managers are responsible for the monitoring of budgets against actual expenditure for their individual Departments. Individual budget lines are monitored on an on- going basis. Members receive budget vs actual reports at each Council meeting and the roads and major infrastructure projects report which provides information in relation to budget, current spend and forecast as at 30 June.
It should be noted that the forecast are based on available information at the time of writing this report.
Adjustments for projects under the second round of the Local Roads & Community Infrastructure Program will be presented with the third budget review.
The following adjustments are required because of tendering processes (unders and overs) and anticipated income and expenditure as indicated by Departmental Managers. In some cases, these adjustments have previously been reported to, and endorsed, by Council.
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 4 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
Income • Debt – Interest Income NRLE $ 5,000 Relates to cash advance provided to NRLE. Expense to NRLE accounted for at budget time, but income to Council omitted. • Events – Other Income $ 13,000 Cancellation of World Heritage Run (offset by reduction in expenditure) • NRLE – Canteen Lease $ 1,400 Reduction in lease granted during peak periods of COVID-19
Capital Expenditure • NRLE Minor Plant – 2 sump pumps $ 17,000 • NRLE Building – airconditioner for admin office $ 3,000 • Crooked Lane Corner – achieved under budget $100,000 • Kerb – Merino Street – transferred from maintenance $ 23,100 • Kerb – Valley View Drive – transferred from maintenance $ 10,900 • Kerb – Needwood Drive – transferred from maintenance $ 10,300 • Depot [L] – IT Replacement- improvement to network connectivity $ 1,200 • Depot [N] – Shed Infill $ 16,000 • Caves Trail – Beekeeper’s Cave – project withdrawn $ 10,000 • Naracoorte Caves Trail – cost understated in budget $ 80,000 • Swimming Lake – additional cost of installation of sail shades $ 2,000 • Lucindale Cemetery Expansion – achieved under budget $ 13,000 • Sound Shell $ 10,000 Initially planned to install portable ramp, further assessment has indicated that a fixed ramp will provide a more practical, longer term solution
Operational Expenditure • Art Gallery – Building Maintenance $2,000 • HR – Recruitment Costs – management recruitment $20,000 • Rates – Assessment Costs $3,500 Increase in change of ownerships (charge is based on number of transactions) • Harry Tregoweth Retirement Village - Maintenance $18,000 Repaint & maintenance of units following tenancy exits • Events – Fringe on Tour $18,000 New event (refer resolution 182/21) • Events – World Heritage Run $13,000 Cancellation (income also reduced) • Events – TASTE Festival / Field Days / Lions Convention / $50,700 Great South Coast Bike Tour Cancellation due to COVID-19 • Events – Multicultural Soccer Carnival $5,000 Actual cost of event • Road Maintenance - Kerbing $44,300
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 5 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
Projects transferred to capital expenditure • Road Maintenance - Slashing $23,000 As per contract • Fire Prevention - Mitigation $15,000 Planned cold burn – costs unknown at budget preparation
Members will also recall the early payment of the Grants Commission funds in June 2020, this affected Council’s cash position for 30 June 2020. The current forecast continues to assume that a similar early payment will occur in June 2021.
Inevitably, some projects are not complete at 30 June or alternatively are not ready to capitalise, for example, design and survey work. These projects, though affecting Council’s cash balance, cannot be included in the ‘asset renewal funding ratio’ until the project is classed as complete and added to the Asset Register.
The column labelled “forecast” is a forecast of where Council, based on the current available information, can expect to be at 30 June 2021.
A further forecast of final position will be presented in May during the budget preparation process for 2021-22.
The formal budget review document includes: • actual data as at 30 June 2020 • budget figures as adopted by Council • adjustment to budget considering 30 June 2020 actuals • revised forecasts for the current financial year.
Actual results for 30 June 2020 affect balance sheet items – cash balance; infrastructure, property, plant & equipment; trade & other receivables and liabilities.
The revised forecasts as at 30 June 2021, including adjustments for actual results as at 30 June 2020 and the 1st and 2nd budget reviews, indicate the following: -
Operating Surplus $4,000 Amounts received specifically for new or upgraded assets $206,000 Total Comprehensive Income $203,000 Total Equity $5,242,000 Cash balance $1,623,000 Trade & Other Receivables $356,000 Capital Renewal Expenditure on Infrastructure, Property, $77,000 Plant & Equipment New Capital Expenditure on Infrastructure, Property, Plant $85,000 & Equipment Asset Renewal Funding Ratio 2%
Members are encouraged to contact the Director Corporate Services if further clarification is required.
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 6 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
Refer to Attachment 5.2
Budget Review as at 31 January 2021
MOVED CR EARL SECONDED CR GRUNDY
That the budget review for year ending 30 June 2021, as at 31 January 2021, is recommended to Council for endorsement.
CARRIED 34/21
5.3. Monitor Performance of the Naracoorte Regional Livestock Exchange
Responsible Officer: Director Infrastructure & Services – Daniel Willsmore
Strategic Outcome: Diverse Range of Thriving Primary Industries – facilitate primary industries through supporting infrastructure and facilities Financial Implication: Ongoing monitoring of the financial performance of the Naracoorte Regional Livestock Exchange Statutory Implication: Nil
Policy Implication: Terms of Reference - Naracoorte Regional Livestock Exchange Board Consultative and Community Nil Implication: Audit Committee Works Item 8.3 Program: • Monitor performance of the Naracoorte Regional Livestock Exchange (NRLE) to ensure the facility remains commercially viable. • Provide Council with recommendations in relation to any financial risk associated with the operation and further development of the facility.
Report The Naracoorte Regional Livestock Exchange Board met on 10 February 2021.
The Board discussed the following at its meeting: - • Financial Report to 31.01.21 • Usage Reports • Management – staff levels, operations manual, documented maintenance program, tender for roof over D-Yards • Promotion and Marketing • Compliance – EPA, Animal Welfare • Work Health & Safety and Risk Management
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 7 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
• Confidential Report – Waste Water Treatment / Truck wash Modifications
Refer to Attachments 5.3
NRLE Reports consisting of • NRLE Minutes 10.02.2021 • NRLE Agenda 10.02.2021 • NRLE YTD Income & Expenditure as at 10.02.2021
MOVED MR KER SECONDED CR GRUNDY
That the reports relating to the performance of the Naracoorte Regional Livestock Exchange are received and noted.
CARRIED 35/21
6. Reports for Information
6.1. Year to Date Financial Report
7. Publications, documents or information from other bodies
8. Questions with Notice
9. Motions with Notice
10. Questions without Notice
11. Motions without Notice
12. Matters the CEO recommends be considered in confidence
12.1. NRLE Wastewater Treatment
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 8 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR AUDIT COMMITTEE MEETING HELD ON 16 February 2021
MOVED CR EARL SECONDED CR GRUNDY
Pursuant to Section 90(2) of the Local Government Act 1999 the Committee orders that all members of the public except Chief Executive Officer, Trevor Smart, Director Corporate Services, Fiona Stringer and Director Infrastructure & Services, Daniel Willsmore, be excluded from attendance at the meeting for Agenda Item 12.1 NRLE Wastewater Treatment.
The Committee is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is for tenders for the supply of goods, the provision of services or the carrying out of works; and is on balance, contrary to the public interest.
The Committee is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of this information.
CARRIED 36/21
MOVED CR EARL SECONDED CR ROSS
That having considered Agenda Item 12.1 NRLE Wastewater Treatment in confidence under Section 90(3)(k) of the Local Government Act 1999, the Council, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the matter is finalised.
CARRIED 38/21
13. Meeting closed
Next Ordinary Meeting: Tuesday 20 April 2021 at 4.30pm
Meeting closed at 5.35 pm.
Naracoorte Lucindale Council, Audit Committee Minutes 16 February 2021 Page 9
NOTICE OF MEETING
Members are advised that a Meeting of the Audit Committee will be held on Tuesday, 16 February 2021, commencing at 4.30pm in the Council Chamber, DeGaris Place, Naracoorte.
AGENDA OF BUSINESS FOR DISCUSSION IS ATTACHED.
If you are not able to attend the meeting, please advise Council on 8760 1100 or email [email protected]
CHIEF EXECUTIVE OFFICER 12 February 2021
Naracoorte Lucindale Council, Agenda Audit Committee 16 February 2021 Page 1
NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
AGENDA ...... 3 1. Member’s Declaration of Interest ...... 3 2. Public Forum ...... 3 3. Confirmation of Committee Minutes ...... 3 4. Matters laid on the table from previous meetings ...... 3 5. Reports for Decision ...... 3 5.1. Review Financial Indicators ...... 4 5.2. Budget Review as at 31 January 2021 ...... 4 5.3. Monitor Performance of the Naracoorte Regional Livestock Exchange ...... 8 6. Reports for Information ...... 9 6.1. Year to Date Financial Report ...... 9 7. Publications, documents or information from other bodies ...... 10 8. Questions with Notice ...... 10 9. Motions with Notice ...... 10 10. Questions without Notice ...... 10 11. Motions without Notice ...... 10 12. Matters the CEO recommends be considered in confidence ...... 10 13. Meeting closed ...... 10
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 2 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
AGENDA
COMMENCED: Meeting commenced at **pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte PRESENT:
APOLOGIES:
ON LEAVE:
OFFICERS:
MEDIA REPRESENTATIVES:
1. Member’s Declaration of Interest
2. Public Forum
3. Confirmation of Committee Minutes
RECOMMENDATION
MOVED SECONDED
That the Minutes of the Audit Committee meetings held on 8 December 2020 are taken as read and confirmed as an accurate record of the proceedings of the meeting.
4. Matters laid on the table from previous meetings
5. Reports for Decision
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 3 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
5.1. Review Financial Indicators
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Review of financial targets to assist with the ongoing monitoring of Council’s financial position Statutory Implication: Section 123, Local Government Act 1999 Section 7, Local Government (Financial Management) Regulations 2011 Policy Implication: Budget Development, Reporting and Review
Consultative and Community Nil Implication: Audit Committee Works Item 2.2 Program: Review Financial Targets Annually
Report On an annual basis the Committee reviews the relevance of Council’s financial targets and determines if they are relevant for the following financial year or if they believe there are more appropriate annual targets which could be adopted specifically for the financial year.
The attached report includes the current adopted targets, Council’s actual results for 2016- 17 to 2019-20 and Council’s budgeted targets for year ending 30 June 2021.
Refer to Attachments 5.1
Financial Indicators
RECOMMENDATION
MOVED CR SECONDED CR
That Council is advised that the Audit Committee consider the current targets appropriate and relevant for the year ending 30 June 2022.
5.2. Budget Review as at 31 January 2021
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 4 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
Financial Implication: Refer to Report
Statutory Implication: Section 9, Local Government (Financial Management) Regulations 2011 Policy Implication: Budget Development, Reporting and Review
Consultative and Community Nil Implication: Audit Committee Works Item 8.1 Program: Review mid-year budget review prior to presentation to Council
Report The Local Government (Financial Management) Regulations 2011 require Council to consider its budget at least three (3) times during the financial year.
Two reviews, to be carried out between 30 September and 31 May must provide a comparison in a manner consistent with the note in the Model Financial Statements entitled “Uniform Presentation of Finances”. These are less formal reviews.
The third review, which is a more comprehensive review, to be carried out between 30 November and 15 March must provide a comparison in a manner consistent with the Model Financial Statements, including the Financial Indicators.
Directors and Managers are responsible for the monitoring of budgets against actual expenditure for their individual Departments. Individual budget lines are monitored on an on- going basis. Members receive budget vs actual reports at each Council meeting and the roads and major infrastructure projects report which provides information in relation to budget, current spend and forecast as at 30 June.
It should be noted that the forecast are based on available information at the time of writing this report.
Adjustments for projects under the second round of the Local Roads & Community Infrastructure Program will be presented with the third budget review.
The following adjustments are required because of tendering processes (unders and overs) and anticipated income and expenditure as indicated by Departmental Managers. In some cases, these adjustments have previously been reported to, and endorsed, by Council.
Income • Debt – Interest Income NRLE $ 5,000 Relates to cash advance provided to NRLE. Expense to NRLE accounted for at budget time, but income to Council omitted. • Events – Other Income $ 13,000 Cancellation of World Heritage Run (offset by reduction in expenditure) • NRLE – Canteen Lease $ 1,400 Reduction in lease granted during peak periods of COVID-19
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 5 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
Capital Expenditure • NRLE Minor Plant – 2 sump pumps $ 17,000 • NRLE Building – airconditioner for admin office $ 3,000 • Crooked Lane Corner – achieved under budget $100,000 • Kerb – Merino Street – transferred from maintenance $ 23,100 • Kerb – Valley View Drive – transferred from maintenance $ 10,900 • Kerb – Needwood Drive – transferred from maintenance $ 10,300 • Depot [L] – IT Replacement- improvement to network connectivity $ 1,200 • Depot [N] – Shed Infill $ 16,000 • Caves Trail – Beekeeper’s Cave – project withdrawn $ 10,000 • Naracoorte Caves Trail – cost understated in budget $ 80,000 • Swimming Lake – additional cost of installation of sail shades $ 2,000 • Lucindale Cemetery Expansion – achieved under budget $ 13,000 • Sound Shell $ 10,000 Initially planned to install portable ramp, further assessment has indicated that a fixed ramp will provide a more practical, longer term solution
Operational Expenditure • Art Gallery – Building Maintenance $2,000 • HR – Recruitment Costs – management recruitment $20,000 • Rates – Assessment Costs $3,500 Increase in change of ownerships (charge is based on number of transactions) • Harry Tregoweth Retirement Village - Maintenance $18,000 Repaint & maintenance of units following tenancy exits • Events – Fringe on Tour $18,000 New event (refer resolution 182/21) • Events – World Heritage Run $13,000 Cancellation (income also reduced) • Events – TASTE Festival / Field Days / Lions Convention / $50,700 Great South Coast Bike Tour Cancellation due to COVID-19 • Events – Multicultural Soccer Carnival $5,000 Actual cost of event • Road Maintenance - Kerbing $44,300 Projects transferred to capital expenditure • Road Maintenance - Slashing $23,000 As per contract • Fire Prevention - Mitigation $15,000 Planned cold burn – costs unknown at budget preparation
Members will also recall the early payment of the Grants Commission funds in June 2020, this affected Council’s cash position for 30 June 2020. The current forecast continues to assume that a similar early payment will occur in June 2021.
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 6 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
Inevitably, some projects are not complete at 30 June or alternatively are not ready to capitalise, for example, design and survey work. These projects, though affecting Council’s cash balance, cannot be included in the ‘asset renewal funding ratio’ until the project is classed as complete and added to the Asset Register.
The column labelled “forecast” is a forecast of where Council, based on the current available information, can expect to be at 30 June 2021.
A further forecast of final position will be presented in May during the budget preparation process for 2021-22.
The formal budget review document includes: • actual data as at 30 June 2020 • budget figures as adopted by Council • adjustment to budget considering 30 June 2020 actuals • revised forecasts for the current financial year.
Actual results for 30 June 2020 affect balance sheet items – cash balance; infrastructure, property, plant & equipment; trade & other receivables and liabilities.
The revised forecasts as at 30 June 2021, including adjustments for actual results as at 30 June 2020 and the 1st and 2nd budget reviews, indicate the following: -
Operating Surplus $4,000 Amounts received specifically for new or upgraded assets $206,000 Total Comprehensive Income $203,000 Total Equity $5,242,000 Cash balance $1,623,000 Trade & Other Receivables $356,000 Capital Renewal Expenditure on Infrastructure, Property, $77,000 Plant & Equipment New Capital Expenditure on Infrastructure, Property, Plant $85,000 & Equipment Asset Renewal Funding Ratio 2%
Members are encouraged to contact the Director Corporate Services if further clarification is required.
Refer to Attachment 5.2
Budget Review as at 31 January 2021
RECOMMENDATION
MOVED SECONDED
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 7 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
That the budget review for year ending 30 June 2021, as at 31 January 2021, is recommended to Council for endorsement.
5.3. Monitor Performance of the Naracoorte Regional Livestock Exchange
Responsible Officer: Director Infrastructure & Services – Daniel Wilsmore
Strategic Outcome: Diverse Range of Thriving Primary Industries – facilitate primary industries through supporting infrastructure and facilities Financial Implication: Ongoing monitoring of the financial performance of the Naracoorte Regional Livestock Exchange Statutory Implication: Nil
Policy Implication: Terms of Reference - Naracoorte Regional Livestock Exchange Board Consultative and Community Nil Implication: Audit Committee Works Item 8.3 Program: • Monitor performance of the Naracoorte Regional Livestock Exchange (NRLE) to ensure the facility remains commercially viable. • Provide Council with recommendations in relation to any financial risk associated with the operation and further development of the facility.
Report The Naracoorte Regional Livestock Exchange Board met on 10 February 2021.
The Board discussed the following at its meeting: - • Financial Report to 31.01.21 • Usage Reports • Management – staff levels, operations manual, documented maintenance program, tender for roof over D-Yards • Promotion and Marketing • Compliance – EPA, Animal Welfare • Work Health & Safety and Risk Management • Confidential Report – Waste Water Treatment / Truck wash Modifications
Refer to Attachments 5.3
NRLE Reports consisting of • NRLE Minutes 10.02.2021 • NRLE Agenda 10.02.2021 • NRLE YTD Income & Expenditure as at 10.02.2021
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 8 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
RECOMMENDATION
MOVED SECONDED
That the reports relating to the performance of the Naracoorte Regional Livestock Exchange are received and noted.
6. Reports for Information
6.1. Year to Date Financial Report
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Ongoing monitoring of Council’s financial position
Statutory Implication: Section 123, Local Government Act 1999 Section 7, Local Government (Financial Management) Regulations 2011 Policy Implication: Budget Development, Reporting and Review
Consultative and Community Nil Implication: Audit Committee Works Item 8.6 Program: YTD Expenditure, Income, Capital and Major Projects reports presented to committee on an ongoing basis.
Report Attached for Members’ information is the year to date income and expenditure reports to 31 January 2021. These reports will be presented to Council’s February meeting.
The Key Projects report to 31 January 2021, which will also be presented to Council’s February meeting, is attached for Members’ information.
Refer to Attachments 6.2
Financial Reports as at 31.01.2021 consisting of • YTD Operating Report • Summary of Financial Performance • Statement of Comprehensive Income
Key Projects Report 31.01.2021
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 9 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR AUDIT COMMITTEE MEETING BEING HELD ON 16 February 2021
FOR MEMBERS’ INFORMATION
7. Publications, documents or information from other bodies
8. Questions with Notice
9. Motions with Notice
10. Questions without Notice
11. Motions without Notice
12. Matters the CEO recommends be considered in confidence
13. Meeting closed
Next Ordinary Meeting: Tuesday 20 April 2021 at 4.30pm
Meeting closed at ***** pm.
Naracoorte Lucindale Council, Audit Committee Agenda 16 February 2021 Page 10 FINANCIAL INDICATORS
Financial Indicators are calculated in accordance with Information Paper 9 - Local Government Financial Indicators prepared as part of the LGA Financial Sustainability Program for the Local Government Association of South Australia.
Indicator 1: Operating Surplus Ratio The percentage by which the major controllable income source varies from day to day expenses. Target To achieve an operating surplus ratio of between 0% and 15% over any five-year period. Target 2016-17 Actual 2017-18 Actual 2018-19 Actual 2019-20 Actual 2020-21 Estimate
0 - 15% 6.2% 3.5% 19.2% 13.5% 8.3%
Indicator 2: Net Financial Liabilities Ratio The significance of the net amount owed compared with income received Target Net financial liabilities ratio is greater than zero but less than 100% of total operating revenue. Target 2016-17 Actual 2017-18 Actual 2018-19 Actual 2019-20 Actual 2020-21 Estimate
0 - 100 (16%) (23%) (28%) (19%) (9%)
Indicator 3: Asset Renewal Funding Ratio The extent to which assets are being replaced at the rate they are wearing out Target Capital outlays on renewing/replacing assets net of proceeds from sale of replaced assets is greater than 90% but less than 110% of forecast expenditure, based on adopted asset management plans, over a rolling 3-year period. Target 2016-17 Actual 2017-18 Actual 2018-19 Actual 2019-20 Actual 2020-21 Estimate
>0 <110% 92% 67% 81% 96% 185%
NARACOORTE LUCINDALE COUNCIL
BUDGETED STATEMENT OF COMPREHENSIVE INCOME FOR THE YEAR ENDING 30 JUNE 2021
$ $ $ $ Actuals Original Adjustment Forecast 30/06/2020 Budget with 30/06/20 for 30/06/21 30/06/2021 Actuals '000's '000's '000's '000's
INCOME Rates - General 12,450 10,678 10,678 10,678 Rates - Service Charges & Levies 1,806 1,806 1,806 Statutory Charges 243 210 210 210 User Charges & Commercial Income 2,067 2,022 2,022 2,008 Grants, Subsidies & Contributions 3,768 3,916 3,916 3,917 Investment Income 129 126 126 126 Reimbursements 112 129 129 129 Other Income 331 144 144 149 TOTAL INCOME 19,100 19,032 19,032 19,024
EXPENSES Employee costs 4,905 5,457 5,457 5,457 Materials, contracts & other expenses 5,952 6,236 6,236 6,172 Finance costs 124 99 99 99 Depreciation, amortisation & impairment 5,543 5,655 5,655 5,713
TOTAL EXPENSES 16,524 17,447 17,447 17,442
OPERATING SURPLUS/(DEFICIT) 2,576 1,586 1,586 1,582
Asset Disposal & Fair Value Adjustment (1,834) - - - Amounts Received Specifically for New or Upgraded Assets 808 934 934 1,140 Assets Received Free of Charge 254 254 254
NET SURPLUS/(DEFICIT) transferred to equity statement 1,550 2,773 2,773 2,976
Other Comprehensive Income 5,590 - - TOTAL COMPREHENSIVE INCOME 7,140 2,773 2,773 2,976 NARACOORTE LUCINDALE COUNCIL
BUDGETED STATEMENT OF CHANGES IN EQUITY FOR THE YEAR ENDING 30 JUNE 2021
$ $ $ $ Actual Original Adjustment Forecast 30/06/2020 Budget with 30/06/20 for 30/06/21 30/06/2021 Actuals $'000 $'000 $'000 $'000 ACCUMULATED SURPLUS
Balance at beginning of period 47,864 49,960 49,148 49,148 Net Surplus/(Deficit) for Year 1,550 2,773 2,773 2,976 Other Comprehensive Income - - - Transfers between Reserves (266) (96) (96) (96)
BALANCE AT END OF PERIOD 49,148 52,637 51,825 52,027
ASSET REVALUATION RESERVE
Balance at beginning of Period 132,265 132,265 137,855 137,855 Revaluation Increment 5,590 - - Remove Asset Sale Transfer to Reserve
BALANCE AT END OF PERIOD 137,855 132,265 137,855 137,855
RESERVE
Balance at beginning of Period 2,757 2,762 3,023 3,023 Transfer between Reserves 266 96 96 96
BALANCE AT END OF PERIOD 3,023 2,858 3,119 3,119
TOTAL EQUITY 190,026 187,760 192,799 193,002 NARACOORTE LUCINDALE COUNCIL
BUDGETED STATEMENT OF FINANCIAL POSITION FOR THE YEAR ENDING 30 JUNE 2021
$ $ $ $ Actuals Original Adjustment Forecast 30/06/2020 Budget with 30/06/20 for 30/06/21 30/06/2021 Actuals '000's '000's '000's '000's
CURRENT ASSETS Cash & Cash Equivalents 7,269 4,455 6,038 6,078 Trade & Other Receivables 1,025 1,479 1,123 1,123 Inventory 600 663 614 614
TOTAL CURRENT ASSETS 8,894 6,597 7,775 7,815
NON-CURRENT ASSETS Financial Assets 342 315 301 301 Infrastructure, Property, Plant & Equipment 185,308 185,852 189,460 189,564 Other Non Current Assets 511 1,042 1,043 1,043
TOTAL NON-CURRENT ASSETS 186,161 187,209 190,804 190,908 TOTAL ASSETS 195,055 193,806 198,579 198,722
CURRENT LIABILITIES Bank Overdraft - - 0 - Trade & Other Payables 1,747 2,171 1,918 1,918 Provisions 1,186 1,229 1,211 1,211 Borrowings 509 499 558 544
TOTAL CURRENT LIABILITIES 3,442 3,899 3,687 3,673
NON-CURRENT LIABILITIES Provisions 171 278 175 175 Borrowings 1,416 1,869 1,917 1,873
TOTAL NON-CURRENT LIABILITIES 1,587 2,147 2,092 2,048 TOTAL LIABILITIES 5,029 6,046 5,779 5,721
NET ASSETS 190,026 187,760 192,799 193,002
EQUITY Accumulated Surplus 49,148 52,637 51,825 52,027 Asset Revaluation Reserve 137,855 132,265 137,855 137,855 Other Reserves 3,023 2,858 3,119 3,119
TOTAL EQUITY 190,026 187,760 192,799 193,002 NARACOORTE LUCINDALE COUNCIL BUDGETED STATEMENT OF CASH FLOWS FOR THE YEAR ENDING 30 JUNE 2021
$ $ $ $ Actual Original Adjustment Forecast 30/06/2020 Budget with 30/06/20 for 30/06/21 30/06/2021 000's 000's 000's 000's
CASH FLOWS FROM OPERATING ACTIVITIES Receipts Rates - General and Other 12,468 12,484 12,386 12,386 Statutory Charges 259 210 210 210 User Charges & Commercial Income 2,235 2,224 2,224 2,209 Grants, Subsidies & Contributions 4,051 3,916 3,916 3,917 Investment Income 143 126 126 126 Reimbursements 237 142 142 142 Other Income 1,528 1,586 1,586 1,587
Payments Employee costs (4,909) (5,457) (5,428) (5,428) Materials, contracts & other expenses (7,892) (7,733) (7,736) (7,684) Finance costs (131) (99) (99) (99)
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES 7,989 7,400 7,328 7,383
CASH FLOWS FROM FINANCING ACTIVITIES Receipts Proceeds from Borrowings 107 1,000 1,000 1,000 Proceeds from Borrowings (community loans) 53 40 40 40 Proceeds from Aged Care Facility Deposits - -
Payments Repayment of Borrowings (422) (450) (450) (450) Repayment of Lease Liability (59) Loans to Community Groups - - - Repayment of Aged Care Facility Deposits (153) - - -
NET CASH PROVIDED (USED) BY FINANCING ACTIVITIES (415) 590 590 532
CASH FLOWS FROM INVESTMENT ACTIVITIES Receipts Amounts for New or Upgraded Assets 808 934 934 984 Sale of Replaced Assets 180 80 80 80 Sale of Surplus Assets - 254 254 410
Payments Expenditure on Renewal/Replacement of Assets (8,623) (7,081) (7,081) (7,158) Expenditure on New/Upgraded Assets (2,418) (3,337) (3,337) (3,422)
NET CASH USED IN INVESTMENT ACTIVITIES (10,053) (9,150) (9,150) (9,106)
MOVEMENT IN NON-FINANCIAL CURRENT ASSETS 0 1 0
NET INCREASE/(DECREASE) IN CASH HELD (2,479) (1,160) (1,231) (1,191)
CASH AT THE BEGINNING OF REPORTING PERIOD 9,748 5,615 7,269 7,269
CASH AT END OF REPORTING PERIOD 7,269 4,455 6,038 6,078 Naracoorte Lucindale Council
UNIFORM PRESENTATION OF FINANCES 2015-16 2016-17 2017-18 2018-2019 2019-20 2020-21 2020-21 Actual Actual Actual Actual Actual Budget Estimate $'000 $'000 $'000 $'000 $'000 $'000 $'000
OPERATING INCOME 16,604 20,057 19,148 19,855 19,100 19,032 19,024 less OPERATING EXPENSES 15,867 18,811 18,469 16,045 16,524 17,447 17,442
Equals: Operating Surplus/(Deficit) (a) 737 1,246 679 3,810 2,576 1,586 1,582
Less: Net Outlays on Existing Assets Capital Expenditure on Renewal / Replacement of Existing Assets 8,095 7,037 5,885 6,459 8,623 7,081 7,158 less Depreciation 5,736 7,281 7,035 5,243 5,543 5,655 5,713 less Proceeds from Sale of Replaced Assets 18 312 50 79 180 80 80
2,341 (556) (1,200) 1,137 2,900 1,346 1,365
Less: Net Outlays on New Assets Capital Expenditure on New / Upgraded Assets (including investment property & real estate development) 2,609 1,089 1,630 2,135 2,418 3,337 3,422 less Amounts Received Specifically for New Assets 1,515 1,368 656 717 808 934 984 less Proceeds from Sale of Surplus Assets 82 - - 254 410
1,094 (279) 892 1,418 1,610 2,149 2,028
Equals: Net Lending / (Borrowing) for Financial Year (b)(c) (2,698) 2,081 987 1,255 (1,934) (1,910) (1,811)
(a) Operating Surplus / (Deficit) measures the extent to which operating revenue is or is not sufficient to meet all of the costs of providing council services, which include depreciation. Where an operating deficit exists, some costs being incurred in the current year are not being met by today’s ratepayers.
(b) Net Lending / (Borrowing) equals Operating Surplus / (Deficit), less Net Outlays on existing and new assets. The Net Lending / (Borrowing) result is a measure of the Council’s overall (i.e. Operating and Capital) budget on an accrual basis. The Net Lending /(Borrowing) result can be expected to fluctuate from year to year, given the lumpy nature of some capital expenditure. Achieving a zero result on the Net Lending /(Borrowing) measure in any one year essentially means that the Council has met all of its expenditure (both operating and capital) from the current year’s revenues.
(c) The Net Lending / (Borrowing) for the financial year does not include principal repayments in relation to loan borrowings. Naracoorte Lucindale Council
KEY FINANCIAL INDICATORS 2016-17 2017-18 2018-19 2019-20 2020-21 2020-21 Target Actual Actual Actual Actual Budget Estimate $'000 $'000 $'000 $'000 $'000 $'000
1 Operating Surplus/(Deficit) Ratio - % Expresses the operating surplus(deficit) as a percentage of operating income. Where an operating deficit exists, this percentage indicates the percentage increase needed in rate revenue to achieve a break-even operating result. Equally a break even operating result could be targeted by decreasing operating expenses.
Operating Surplus/(Deficit) Ratio - % 0-15% 6 4 19.2 13.5 8.3 8.3
2 Net Financial Liabilities Ratio Expresses net financial liabilities as a percentage of Total Operating Revenue. This measure indicates the capacity of Council to meet its financial obligations from revenue streams. Where the ratio is falling, it indicates that a Council's capacity to meet its financial obligations from revenue streams is strengthening. Conversely, where this ratio is increasing, it indicates that a Council's capacity to meet its financial obligations is deteriorating.
Net Financial Liabilities Ratio - % >0 < 100 (16) (23) (28) (19) (1) (9)
3 Asset Renewal Funding Ratio Indicates whether the Council is renewing or replacing existing non-financial assets at the same rate as its overall stock of assets is wearing out. The ratio is calculated by measuring capital expenditure on renewal and replacement of assets relative to the level of depreciation.
Asset Renewal Funding Ratio - % > 90 < 110% 92 68 81 96 183 185 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING HELD ON 9 February 2021
MINUTES ...... 2 1. Member’s Declaration of Interest ...... 2 2. Public Forum ...... 2 3. Confirmation of Committee Minutes ...... 2 4. Matters laid on the table from previous meetings ...... 2 5. Reports for Decision ...... 2 6. Reports for Information ...... 2 6.1. Naracoorte Creek Weirs...... 3 6.2. Riddoch Highway Overtaking Lanes ...... 3 6.3. Pump Track – Market Square Naracoorte ...... 3 7. Questions with Notice ...... 3 8. Motions with Notice ...... 3 9. Questions without Notice ...... 3 10. Motions without Notice ...... 3 11. Matters the CEO recommends be considered in confidence ...... 3 12. Date of next meeting ...... 3 13. Meeting closed ...... 3
Naracoorte Lucindale Council, Minutes Strategic Asset and Planning Committee 9 February 2021 Page 1
NARACOORTE LUCINDALE COUNCIL
MINUTES FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING HELD ON 9 February 2021
MINUTES
COMMENCED: Meeting commenced at 6:01pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte PRESENT: Cr Ross (Presiding Member), Cr Schultz, Cr Rayner, Cr Earl, Cr McLachlan, Mayor Vickery, Cr Grundy, Cr James, Cr Crossling,
APOLOGIES: Cr McGuire, Cr Dennis
ON LEAVE: Fiona Stringer - Director Corporate Services
OFFICERS: Trevor Smart CEO Daniel Willsmore Director Infrastructure & Services Paul McRostie Manager Planning & Compliance Fiona Standley Administration Officer
MEDIA Eliza Berlage Naracoorte News REPRESENTATIVES:
1. Member’s Declaration of Interest
2. Public Forum
3. Confirmation of Committee Minutes
MOVED CR SCHULTZ SECONDED MAYOR VICKERY
That the Minutes of the Strategic Asset and Planning Committee meeting held on 8 December 2020 are taken as read and confirmed as an accurate record of the proceedings of the meeting.
CARRIED
4. Matters laid on the table from previous meetings
5. Reports for Decision
6. Reports for Information
Naracoorte Lucindale Council, Minutes Strategic Asset and Planning Committee 9 February 2021 Page 2 NARACOORTE LUCINDALE COUNCIL
MINUTES FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING HELD ON 9 February 2021
6.1. Naracoorte Creek Weirs
6.2. Riddoch Highway Overtaking Lanes
6.3. Pump Track – Market Square Naracoorte
7. Questions with Notice
8. Motions with Notice
9. Questions without Notice
10. Motions without Notice
11. Matters the CEO recommends be considered in confidence
12. Date of next meeting
Next meeting 13 April 2021 at 6pm
13. Meeting closed
Meeting closed at 6.37pm.
…………………………………CONFIRMED
…………………………………DATE
Naracoorte Lucindale Council, Minutes Strategic Asset and Planning Committee 9 February 2021 Page 3
NOTICE OF MEETING
Members are advised that a Meeting of the Strategic Asset and Planning Committee will be held on Tuesday, 9th of February 2021, commencing at 6.00pm in the Council Chamber, DeGaris Place, Naracoorte.
AGENDA OF BUSINESS FOR DISCUSSION IS ATTACHED.
If you are not able to attend the meeting, please advise Council on 8760 1100 or email [email protected]
CHIEF EXECUTIVE OFFICER 5 February 2021
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 1
NARACOORTE LUCINDALE COUNCIL
AGENDA FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING BEING HELD ON 9 February 2021 AGENDA ...... 3 1. Member’s Declaration of Interest ...... 3 2. Public Forum ...... 3 3. Confirmation of Committee Minutes ...... 3 4. Matters laid on the table from previous meetings ...... 3 5. Reports for Decision ...... 3 6. Reports for Information ...... 3 6.1. Naracoorte Creek Weirs...... 4 6.2. Riddoch Highway Overtaking Lanes ...... 5 6.3. Pump Track – Market Square Naracoorte ...... 6 7. Questions with Notice ...... 8 8. Motions with Notice ...... 8 9. Questions without Notice ...... 8 10. Motions without Notice ...... 8 11. Matters the CEO recommends be considered in confidence ...... 8 12. Date of next meeting ...... 8 13. Meeting closed ...... 8
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 2 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING BEING HELD ON 9 February 2021
AGENDA
COMMENCED: Meeting commenced at **pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte PRESENT:
APOLOGIES: ON LEAVE:
OFFICERS: MEDIA REPRESENTATIVES:
1. Member’s Declaration of Interest
2. Public Forum
3. Confirmation of Committee Minutes
RECOMMENDATION
MOVED CR SECONDED CR
That the Minutes of the Strategic Asset and Planning Committee meeting held on 8 December 2020 are taken as read and confirmed as an accurate record of the proceedings of the meeting.
4. Matters laid on the table from previous meetings
5. Reports for Decision
6. Reports for Information
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 3 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING BEING HELD ON 9 February 2021
6.1. Naracoorte Creek Weirs
Responsible Officer: Director Infrastructure & Services Daniel Willsmore
Strategic Outcome: Safe and sustainable management of community infrastructure Financial Implication: $100,000
Statutory Implication: NRM Act
Policy Implication:
Consultative and Community Working Group established comprising of 5 Implication: community representatives
Report
The Naracoorte Creek Master Plan was adopted in February 2020, a key focus of the plan was to retain water in the creek, to improve the amenity of the creek and the flow on benefits; wellbeing, tourism and provision of native habitat.
The Naracoorte Creek has a number of existing weirs that are in deteriorating condition and have become pervious allowing water through the structure itself so the back water level doesn’t reach the intended height. This results in longer dry stretches along the creek length and doesn’t create a consistent depth or water profile for plant or aquatic species.
A hydrological study and survey was undertaken along the creek to identify locations for improvements to enable:
• Retaining water over the whole length of the creek for the Naracoorte creek walk • Enable and support fish passage for biodiversity • Minimise the impact on the creek for the construction phase of the weirs • No increase in localized flooding due to the weir renewals
Ten locations have been identified through this survey to create a consistent water depth along the creek including some of the existing weir heights being lowered to reduce the risk of upstream flooding. The design is currently with LandscapeSA for approval.
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 4 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING BEING HELD ON 9 February 2021
Refer to Attachments
Naracoorte Creek Weir Locations
FOR MEMBERS’ INFORMATION
6.2. Riddoch Highway Overtaking Lanes
Responsible Officer: Director Infrastructure & Services Daniel Willsmore
Strategic Outcome: Liveable Neighbourhoods – A safe and integrated transport network Financial Implication:
Statutory Implication:
Policy Implication:
Consultative and Community Implication:
Report
Department of Infrastructure and Transport have provided an update on the design of two overtaking lanes to be constructed along the Riddoch Highway within our district.
The first overtaking lane (DIT ref: North) is located between Elmor Road and Range Road, for South bound traffic. It will be 2 km long with a 1.4m wide centre line treatment to reduce risk of head on vehicle collision.
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 5 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING BEING HELD ON 9 February 2021 The second overtaking lane (DIT ref Central) is located between Tintagel Road and Wrattonbully Road for North bound traffic. It will also be 2 km long with a 1.4m wide centre line treatment to reduce risk of head on vehicle collision.
A typical profile is provided below.
DIT’s designers are finalising their designs and are currently undertaking consultation with adjoining landowners. It is expected the project will be released for tender by March / April, with construction commencing by late Spring / early Summer to avoid the heavier rains.
Refer to Attachments
- DIT Concept Plans Northern and Central
FOR MEMBERS’ INFORMATION
6.3. Pump Track – Market Square Naracoorte
Responsible Officer: Director Infrastructure & Services, Daniel Willsmore
Strategic Outcome: Liveable Neighbourhoods
Financial Implication:
Statutory Implication:
Policy Implication:
Consultative and Community Elected Member request Implication:
Report
In the October 2020 Council Meeting, Elected Member’s awarded the construction of a concrete pump track as Stage 3 of a multi year upgrade of the Market Square Skate Park, Naracoorte.. The design has been finalised and construction is expected to be carried out in late March.
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 6 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING BEING HELD ON 9 February 2021
The pump track has been designed to accommodate the youngest and newest users to the park, it will be separated from the existing skate park so these young users can be out of the area of the faster more skilled users. The pump track will offer small mogul style humps, allowing users to get used to rolling over and generating speed, then with berms either end so users get the feel of turning around a transitioned corner.
This project is being delivered through the Australian Government’s Local Roads and Community Infrastructure Program.
FOR MEMBERS’ INFORMATION
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 7 NARACOORTE LUCINDALE COUNCIL
AGENDA FOR STRATEGIC ASSET AND PLANNING COMMITTEE MEETING BEING HELD ON 9 February 2021
7. Questions with Notice
8. Motions with Notice
9. Questions without Notice
10. Motions without Notice
11. Matters the CEO recommends be considered in confidence
12. Date of next meeting
Next meeting 13 April 2021 at 6pm
13. Meeting closed
Meeting closed at pm.
Naracoorte Lucindale Council, Agenda Strategic Asset and Planning Committee 9 February 2021 Page 8
MM128 ------> MM128
MM129 ----->
1400
1300
1200 0 1100
1000 100
MC20 900
800 200
700
300 600 400 500
NARACOORTE RIDDOCH HIGHWAY
PENOLA
MM130 ----->
44 TAYLORS ROAD
1500 1600
1400 1300 1700
MC21
0 1800 1900
2312 2300
2200
2100 2000
END OF EXISTING SURVEY EXTENTS. NEW SURVEY TO BE ADDED AT IFA SUBMISSION
RIDDOCH HIGHWAY MC20
VEGETATION LEGEND FOR INFORMATION ONLY
AMENITY PATCH SCATTERED TREES CLUMPED 40 0 20 40 60 80 ROAD No. 38141
AMENITY TREES SHRUBS SCATTERED TREES INDIVIDUAL RIDDOCH HIGHWAY PADTHAWAY - PENOLA Government CENTRAL OVERTAKING LANE (MM128 - MM130) of South Australia DACTYLIS GLOMERATA PHALARIS PLAN AQUATICA GRASSLAND Department of Planning, B FOR CONSTRUCTABILITY WORKSHOP JACOBS 09.07.20 Transport and Infrastructure A FOR INFORMATION ONLY JACOBS 02.07.20 JACOBS JACOBS JACOBS XXXXXXXX IW227800-0000-CR-SKT-0006 B No. AMENDMENT DESCRIPTION BY DATE ALL DIMENSIONS ARE IN METRES UNLESS SHOWN OTHERWISE 100 MILLIMETRES ON ORIGINAL DRAWING UNCONTROLLED COPY WHEN PRINTED
ELMOR ROAD
MM86 -----> MM86
100 119
400 500
300 NEW BOUNDARY 600
NEW BOUNDARY 700
MM85 --> 800 NEW BOUNDARY
1100 900
200
17 1300 MC12 MC12 43
100 70
MC11
MC10 0 END OF EXISTING SURVEY EXTENTS. NEW SURVEY TO BE
ADDED AT IFA SUBMISSION 0 0 MC13
MC10 MC10 MC15 NEW BOUNDARY
0 NEW BOUNDARY 1000 MC10 1200 0
NEW BOUNDARY
MC10 26 RIDDOCH HIGHWAY
PADTHAWAY
RANGE ROAD
MM87 ------>
NARACOORTE
2200 2300
2100 23
2000 --> MM88
1900 2400 END OF EXISTING SURVEY EXTENTS. NEW SURVEY TO BE 2414
1300 NEW BOUNDARY
1800 ADDED AT IFA SUBMISSION 1400
1500 1700 1600 NEW BOUNDARY
NEW BOUNDARY 0 MC14
MC18
0 MC13
MC10
MC10 MC16
NEW BOUNDARY
0 MC10 MC10
NEW BOUNDARY
NEW BOUNDARY 42 27
RIDDOCH HIGHWAY
RICKETTS LANE
VEGETATION LEGEND FOR INFORMATION ONLY
AMENITY PATCH SCATTERED TREES CLUMPED 40 0 20 40 60 80 ROAD No. 38141
AMENITY TREES SHRUBS SCATTERED TREES INDIVIDUAL RIDDOCH HIGHWAY PADTHAWAY - PENOLA Government NORTHERN OVERTAKING LANE (MM85 - MM88) of South Australia DACTYLIS GLOMERATA PHALARIS PLAN AQUATICA GRASSLAND Department of Planning, B FOR CONSTRUCTABILITY WORKSHOP JACOBS 09.07.20 Transport and Infrastructure A FOR INFORMATION ONLY JACOBS 02.07.20 JACOBS JACOBS JACOBS XXXXXXXX IW227800-0000-CR-SKT-0005 B No. AMENDMENT DESCRIPTION BY DATE ALL DIMENSIONS ARE IN METRES UNLESS SHOWN OTHERWISE 100 MILLIMETRES ON ORIGINAL DRAWING UNCONTROLLED COPY WHEN PRINTED NARACOORTE LUCINDALE COUNCIL MINUTES FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING HELD ON 10 FEBRUARY 2021
MINUTES ...... 2 1. Member’s Declaration of Interest ...... 2 2. Public Forum ...... 2 3. Confirmation of Council Minutes ...... 2 4. Matters laid on the table from previous meetings ...... 2 5. Reports for Decision /Discussion ...... 3 5.1. Financial Report ...... 3 6. Reports for Information / Discussion/Noting ...... 4 6.1. Operations ...... 4 6.2. Management ...... 4 6.3. Promotion and Marketing ...... 4 6.4. Compliance ...... 4 6.5. WHS & Risk Management ...... 4 6.6. Waste Water Treatment/Truck Wash Modification ...... 4 7. Publications, documents or information from other bodies ...... 4 8. Matters raised by Members ...... 4 8.1. Questions with notice ...... 4 8.2. Motions with notice ...... 4 8.3. Questions without notice ...... 5 8.4. Motions without notice ...... 5 9. Matters the CEO recommends be considered in confidence ...... 5 9.1. CONFIDENTIAL REPORT: Wastewater Treatment ...... 5 10. Date of next meeting ...... 6 11. Meeting closed ...... 6
Naracoorte Lucindale Council, Naracoorte Regional Livestock Exchange Board Minutes 10 February 2021 Page 1
NARACOORTE LUCINDALE COUNCIL
MINUTES FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING HELD ON 10 FEBRUARY 2021
MINUTES
COMMENCED: Meeting commenced at 5:00pm at the Council Chamber, DeGaris Place, Naracoorte. PRESENT: Cr Schultz, Cr Grundy (Presiding member), Cr McLachlan, Mr O’Loan, Cr James
APOLOGIES: Mr England
ON LEAVE:
OFFICERS: Trevor Smart CEO Daniel Willsmore Director Infrastructure & Services Richard James NRLE Manager Fiona Standley Administration Officer MEDIA Chris Oldfield Naracoorte News REPRESENTATIVES:
1. Member’s Declaration of Interest
2. Public Forum
3. Confirmation of Council Minutes
MOVED CR SCHULTZ SECONDED CR MCLACHLAN
That the Minutes of the Naracoorte Regional Livestock Exchange Board meeting held on 1 December 2020 are taken as read and confirmed as an accurate record of the proceedings of the meeting.
CARRIED
4. Matters laid on the table from previous meetings
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MINUTES FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING HELD ON 10 FEBRUARY 2021
5. Reports for Decision /Discussion
5.1. Financial Report
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Monitoring the ongoing financial sustainability of the Naracoorte Regional Livestock Exchange Statutory Implication: Nil
Policy Implication: Nil
Consultative and Community Nil Implication:
Report With seven (7) months of the year complete, income is sitting at 69% of budget: • EU Cattle already achieving 95% of budget • other sale day fees at 70% • Income from the canteen lease will be lower this year, due to an approved reduction in lease fee as a result of reduced attendees at the NRLE during COVID-19. • Stock disposal is down, which though reducing an income stream for the NRLE, is positive in terms of animal welfare.
Operating expenditure is at 53% of budget: • Maintenance expenditure for the truck wash is high, but this currently includes provision of a pump, which will be more accurately costed to capital – small plant, reducing the spend by approximately $8,500. • Maintenance of the weighbridge is at 88%, this is due to repairs of $3,600 to the panels
Capital expenditure is at 64% of budget: • Minor plant is unbudgeted and relates to the replacement of sump pumps • Buildings – floor coverings replaced in canteen were slightly higher than estimated and there will be additional expenditure required to install air-conditioning in the office occupied by a part-time employee who has taken on the responsibility of compliance reporting, development of maintenance schedules and manuals and other administrative tasks • Cattle selling pens completed, with balance of budget & spend to be allocated for truck wash modifications (final project costs still to be determined)
As at 31 January 2020 the NRLE has an operating surplus of $456,520 and a cash overdraft of $51,050, which is currently incurring an interest charge of 2.05%pa.
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MINUTES FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING HELD ON 10 FEBRUARY 2021
REFER TO ATTACHMENT 5.1
- Financial report to 31 January 2021
MOVED CR MCLACHLAN SECONDED CR JAMES
That the Naracoorte Regional Livestock Exchange financial report to 31 January 2021 is noted and referred to the Audit Committee for its consideration, prior to presentation to Council.
CARRIED
6. Reports for Information / Discussion/Noting
6.1. Operations
6.2. Management
6.3. Promotion and Marketing
6.4. Compliance
6.5. WHS & Risk Management
6.6. Waste Water Treatment/Truck Wash Modification
7. Publications, documents or information from other bodies
8. Matters raised by Members
8.1. Questions with notice
8.2. Motions with notice
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MINUTES FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING HELD ON 10 FEBRUARY 2021
8.3. Questions without notice
8.4. Motions without notice
9. Matters the CEO recommends be considered in confidence
9.1. CONFIDENTIAL REPORT: Wastewater Treatment
MOVED CR JAMES SECONDED CR SCHULTZ
Pursuant to Section 90(2) of the Local Government Act 1999 the Committee orders that all members of the public except Chief Executive Officer, Trevor Smart, Director Infrastructure & Services, Daniel Willsmore, Manager NRLE, Richard James and Administration Officer, Fiona Standley be excluded from attendance at the meeting for Agenda Item 9.1 Wastewater Treatment.
The Committee is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is a tender for the supply of goods, the provision of services or the carrying out of works.
The Committee is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of information relating to the provision of services.
CARRIED
MOVED MR O’LOAN SECONDED CR JAMES
That having considered Agenda Item 9.1 Wastewater Treatment in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Committee, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the matter is finalised.
CARRIED
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MINUTES FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING HELD ON 10 FEBRUARY 2021
10. Date of next meeting
Next meeting Wednesday 14 April 2021 at 5.00pm
11. Meeting closed
Meeting closed at 6.05pm.
…………………………………CONFIRMED
…………………………………DATE
Naracoorte Lucindale Council, Naracoorte Regional Livestock Exchange Board Minutes 10 February 2021 Page 6
NOTICE OF MEETING
Members are advised that a Meeting of the Naracoorte Regional Livestock Exchange Board will be held on Wednesday, 10 February 2021, commencing at 5.00pm in the Council Chamber, DeGaris Place, Naracoorte.
AGENDA OF BUSINESS FOR DISCUSSION IS ATTACHED.
If you are not able to attend the meeting, please advise Council on 8760 1100 or email [email protected]
CHIEF EXECUTIVE OFFICER 5 February 2021
Naracoorte Lucindale Council, Naracoorte Regional Livestock Exchange Board Agenda 10 February 2021 Page 1
NARACOORTE LUCINDALE COUNCIL
AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
AGENDA ...... 3 1. Member’s Declaration of Interest ...... 3 2. Public Forum ...... 3 3. Confirmation of Council Minutes ...... 3 4. Matters laid on the table from previous meetings ...... 3 5. Reports for Decision /Discussion ...... 4 5.1. Financial Report ...... 4 6. Reports for Information / Discussion/Noting ...... 5 6.1. Operations ...... 5 6.2. Management ...... 7 6.3. Promotion and Marketing ...... 8 6.4. Compliance ...... 8 6.5. WHS & Risk Management ...... 9 6.6. Waste Water Treatment/Truck Wash Modification ...... 9 7. Publications, documents or information from other bodies ...... 9 Minutes have not been provided by the combined agents meeting...... 9 8. Matters raised by Members ...... 9 8.1. Questions with notice ...... 9 8.2. Motions with notice ...... 9 8.3. Questions without notice ...... 9 8.4. Motions without notice ...... 9 9. Matters the CEO recommends be considered in confidence ...... 9 9.1. CONFIDENTIAL REPORT: Wastewater Treatment ...... 10 10. Date of next meeting ...... 10 11. Meeting closed ...... 11
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
AGENDA
COMMENCED: Meeting commenced at **pm at the Council Chamber, DeGaris Place, Naracoorte PRESENT:
APOLOGIES: Mr England
ON LEAVE:
OFFICERS:
MEDIA REPRESENTATIVES:
1. Member’s Declaration of Interest
2. Public Forum
3. Confirmation of Council Minutes
RECOMMENDATION
MOVED SECONDED
That the Minutes of the Naracoorte Regional Livestock Exchange Board meeting held on 1 December 2020 are taken as read and confirmed as an accurate record of the proceedings of the meeting.
4. Matters laid on the table from previous meetings
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
5. Reports for Decision /Discussion
5.1. Financial Report
Responsible Officer: Director Corporate Services – Fiona Stringer
Strategic Outcome: Progressive Leadership – sustainable community finances & assets and organisational excellence Financial Implication: Monitoring the ongoing financial sustainability of the Naracoorte Regional Livestock Exchange Statutory Implication: Nil
Policy Implication: Nil
Consultative and Community Nil Implication:
Report With seven (7) months of the year complete, income is sitting at 69% of budget: • EU Cattle already achieving 95% of budget • other sale day fees at 70% • Income from the canteen lease will be lower this year, due to an approved reduction in lease fee as a result of reduced attendees at the NRLE during COVID-19. • Stock disposal is down, which though reducing an income stream for the NRLE, is positive in terms of animal welfare.
Operating expenditure is at 53% of budget: • Maintenance expenditure for the truck wash is high, but this currently includes provision of a pump, which will be more accurately costed to capital – small plant, reducing the spend by approximately $8,500. • Maintenance of the weighbridge is at 88%, this is due to repairs of $3,600 to the panels
Capital expenditure is at 64% of budget: • Minor plant is unbudgeted and relates to the replacement of sump pumps • Buildings – floor coverings replaced in canteen were slightly higher than estimated and there will be additional expenditure required to install air-conditioning in the office occupied by a part-time employee who has taken on the responsibility of compliance reporting, development of maintenance schedules and manuals and other administrative tasks • Cattle selling pens completed, with balance of budget & spend to be allocated for truck wash modifications (final project costs still to be determined)
As at 31 January 2020 the NRLE has an operating surplus of $456,520 and a cash overdraft of $51,050, which is currently incurring an interest charge of 2.05%pa.
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
REFER TO ATTACHMENT 5.1
- Financial report to 31 January 2021
RECOMMENDATION
MOVED SECONDED
That the Naracoorte Regional Livestock Exchange financial report to 31 January 2021 is noted and referred to the Audit Committee for its consideration, prior to presentation to Council.
6. Reports for Information / Discussion/Noting
6.1. Operations
Usage Report
Throughput for cattle, sheep and lambs is ahead of the 5-year average.
Cattle Figures
MONTH 2016/17 2017/18 2018/19 2019/20 2020/21 AVERAGE JULY 4,474 3,444 5,296 4,026 5,063 4,461 AUGUST 5,741 3,168 3,804 3,931 4,071 4,143 SEPTEMBER 4,601 3,600 6,800 6,580 6,185 5,553 OCTOBER 5,846 6,549 7,061 7,602 5,545 6,521 NOVEMBER 7,114 6,701 7,946 7,534 7,200 7,299 DECEMBER 9,564 11,017 12,217 12,485 11,165 11,290 JANUARY 15,714 13,480 15,328 14,878 17,083 15,297 FEBRUARY 6,229 8,350 6,180 8,757 7,028 MARCH 4,605 4,275 3,924 8,288 4,879 APRIL 2,121 3,179 4,925 4,279 3,941 MAY 5,189 2,639 5,445 4,621 4,305 JUNE 4,174 3,458 3,816 5,584 3,045 TOTALS 75,372 69,860 82,742 88,565 77,761
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
Cattle 5year average cumulative 90,000
80,000
70,000
60,000
50,000
40,000
30,000
20,000
10,000
0
2020/21 cumulative 5 year cumulative average
Sheep Figures
MONTH 2016/17 2017/18 2018/19 2019/20 2020/21 AVERAGE JULY 9,601 5,449 26,870 21,745 10,734 14,880 AUGUST 10,943 6,902 12,699 14,858 15,345 12,149 SEPTEMBER 22,183 25,477 39,356 23,086 34,689 28,958 OCTOBER 57,585 98,441 83,368 79,641 76,891 79,185 NOVEMBER 147,885 157,588 119,196 135,267 177,907 147,569 DECEMBER 24,753 16,252 26,623 25,963 44,818 27.682 JANUARY 24,548 17,450 19,576 21,317 30,637 22,706 FEBRUARY 21,815 17,438 17,281 37,219 21,926 MARCH 19,318 18,016 16,059 52,718 23,028 APRIL 11,498 15,968 28,306 23,826 18,343 MAY 21,058 18,203 29,673 19,208 19,875 JUNE 11,657 18,522 28,696 22,938 18,976 TOTALS 382,844 415,706 447,703 477,786 435,277
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
6.2. Management
Staff levels
Over the past 6 months the NRLE has seen a number of key staff leave and with further changes expected over the coming months we would like to assure the board that a full review of the facility is being undertaken. Further details of changes and staffing levels will be provided in the coming months.
Operations manual
A comprehensive operations manual is being prepared for the NRLE. The operations manual will have a documented process for all activities at the NRLE and will be reviewed on an annual basis.
Documented maintenance program
In consultation with NRLE staff a maintenance program is being prepared. The documented maintenance program will take into account the activities undertaken on a regular basis as well as activities that occur less often, including schedule plant maintenance based on manufacturer’s recommendation. The maintenance program will be reviewed annually prior to the commencement of the budget process.
D Yards Roof
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
A Request for Tender has been issued for the Design and Construct of a roof over the D yards, this has had a good level of interest to date. Submissions are required by February 18 2021.
6.3. Promotion and Marketing
The MLA 2020 saleyard survey was received in December showing Naracoorte is processing 34.6% of the South Australia’s cattle and 45.8% of the sheep.
A letter of thanks was received from the Australian Livestock & Property Agents Association ALPASA for our support of the Young Auctioneers Competition.
Integrity Systems Company (ISC), a subsidiary of Meat and Livestock Australia, is preparing to launch an exciting communication and extension campaign designed to encourage industry advocacy and improved adoption and compliance with Australia's red meat integrity system and its programs (LPA, NLIS and NVD). Naracoorte is a host site for this program and although the roll out has been slowed down due to COVID restrictions, the Saleyards Manager is providing assistance to the advisory group as needed.
6.4. Compliance
EPA
Since 1995 Council has had an EPA licence for the NRLE. While conditions have changed over time within this, the activities that this licence covers are as follows: • Saleyards • Composting works
There are a number of items within this licence that require all reasonable and practicable measures to be taken. This is to prevent dust, noise and odour from leaving the premises. Other conditions of the licence include the prevention of contamination of water by feedstock or compost and all reasonable and practicable measures are to be taken to prevent contamination of stormwater.
Part of this licence also provides the operational management guidelines for the disposal of sludge and manure, the storage of sludge and biosolids and the implementation of a wastewater irrigation management plan (WIMP). While we have a WIMP in place it is concerning that a number of items within this document were not being undertaken.
The current EPA license expires in October 2022.
Ground water monitoring tests and waste water tests have been undertaken this month.
Animal Welfare
NRLE staff noticed a pen with multiple lame sheep on December 17, 2020. Once inspected, it was identified the sheep were infected with a foot issue. PIRSA was contacted to inspect and instructed to destroy 13 of the sheep. The rest were loaded up and returned to the
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021 agent including associated fees for the destruction of the sheep. PIRSA is liaising with the land holder.
6.5. WHS & Risk Management
A number of fence panels have been found lying on the ground by Council Staff with no notification of when or how this damaged occurred. Communications have been sent to all known users to remind them of the process of reporting damage.
A number of years ago a Work Health Safety document was purchased from LSVA. This document needs a formal review and needs to be implemented and embraced across the facility. A number of changes will be made to allow this information to be incorporated into Councils Work Health Safety program.
6.6. Waste Water Treatment/Truck Wash Modification
Refer confidential report.
7. Publications, documents or information from other bodies
Minutes have not been provided by the combined agents meeting.
8. Matters raised by Members
8.1. Questions with notice
8.2. Motions with notice
8.3. Questions without notice
8.4. Motions without notice
9. Matters the CEO recommends be considered in confidence
THE CHIEF EXECUTIVE OFFICER ADVISES THAT THE FOLLOWING ITEMS MAY BE CONSIDERED IN CONFIDENCE ON THE GROUNDS SPECIFIED IN THE RECOMMENDATION. IF MEMBERS ARE OF THE VIEW THAT AN ITEM SHOULD BE CONSIDERED IN CONFIDENCE, THE FIRST RECOMMENDATION FOR EACH ITEM SHOULD BE ADOPTED.
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
IF THE COMMITTEE IS OF THE VIEW THAT THE REPORT, THE MINUTES, OR A DOCUMENT RELATING TO THE ITEM SHOULD BE KEPT CONFIDENTIAL THE SECOND RECOMMENDATION SHOULD BE ADOPTED.
9.1. CONFIDENTIAL REPORT: Wastewater Treatment
RECOMMENDATION
MOVED SECONDED
Pursuant to Section 90(2) of the Local Government Act 1999 the Committee orders that all members of the public except Chief Executive Officer, Trevor Smart, Director Infrastructure & Services, Daniel Willsmore, Manager NRLE, Richard James and Administration Officer, Fiona Standley be excluded from attendance at the meeting for Agenda Item 9.1 Wastewater Treatment.
The Committee is satisfied that, pursuant to Section 90(3)(k) of the Act, the information to be received, discussed or considered in relation to this Agenda Item is a tender for the supply of goods, the provision of services or the carrying out of works.
The Committee is satisfied that the principle that the meeting be conducted in a place open to the public has been outweighed in the circumstances to prevent the disclosure of information relating to the provision of services.
RECOMMENDATION
MOVED SECONDED
That having considered Agenda Item 9.1 Wastewater Treatment in confidence under Section 90(2) and (3)(b) of the Local Government Act 1999, the Committee, pursuant to Section 91(7)(b) of that Act orders that all documents and all minutes be retained in confidence until the matter is finalised.
10. Date of next meeting
Next meeting Wednesday 14 April 2021 at 5.00pm
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AGENDA FOR NARACOORTE REGIONAL LIVESTOCK EXCHANGE BOARD MEETING BEING HELD ON 10 FEBRUARY 2021
11. Meeting closed
Meeting closed at insert time pm.
Naracoorte Lucindale Council, Naracoorte Regional Livestock Exchange Board Agenda 10 February 2021 Page 11 NARACOORTE LUCINDALE COUNCIL NARACOORTE REGIONAL LIVESTOCK EXCHANGE PROFIT & LOSS AS AT 31 JANUARY 2021
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET YTD FORECAST 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2020-2021 2020-2021
Operational Income 10324800 Agistment - Land -6,121 -91 -6,847 -6,784 -3,700 -1,573 -3,700 10324801 Canteen Lease -6,969 -7,197 -7,363 -5,610 -7,630 -3,023 -6,205 10324810 Fees -1,069,154 -985,188 -1,201,234 -1,229,620 -1,298,700 -921,545 -1,298,700 10324811 Fees - EU Cattle -25,226 -20,725 -20,626 -23,538 -21,000 -19,969 -21,000 10324814 Fees - Store Cattle -64,741 -154,037 -147,391 -227,292 -150,000 -104,618 -150,000 10324815 Fees - Non Sale Day -1,181 -274 -500 -500 25324765 Grant Income - Operating 10324830 Interest Income -1,653 -2,227 -2,239 -1,214 10324839 Licence Fees (Agents) -7,705 -5,576 -11,280 -11,460 -11,700 -11,692 -11,700 10324843 NLIS Tags -10,694 -10,791 -16,150 -14,779 -15,000 -6,987 -15,000 10324846 Other Income -50,066 -36 -205 -113 -67 10324848 Paddocking Charges -1,903 -7,330 -5,104 -7,042 -5,000 -2,407 -5,000 10324861 Reimbursement Reporting Costs -3,900 -5,400 -4,700 -4,838 -3,570 -2,475 -3,570 10324885 Stock Disposal Income -8,241 -8,993 -13,617 -8,983 -11,000 -4,814 -11,000 10324899 Truckwash Fees -136,532 -157,993 -199,577 -196,453 -173,500 -93,618 -173,500
TOTAL INCOME -1,392,905 -1,366,765 -1,636,607 -1,737,726 -1,701,300 -1,172,788 -1,699,875
General Expenditure 324005 Administration 59,381 61,355 62,582 60,236 60,936 35,546 60,936 324006 Advertising 3,660 4,568 900 1,775 4,000 1,224 4,000 324023 Annual Audits 1,035 1,354 5,166 860 1,000 1,100 1,100 324033 Board Expenses 2,163 3,837 3,591 2,928 4,000 1,637 4,000 324187 Consultants Fee/Legal Fees 324074 Consumables 4,138 3,385 3,975 5,281 4,500 3,529 4,500 324083 Council Rates 26,060 29,158 27,158 26,237 26,800 25,200 26,800 324111 Electricity 57,808 64,527 49,914 49,455 60,000 26,764 60,000 324115 EPA & Water Licence 8,532 12,763 13,121 9,868 9,950 9,985 9,950 324122 Furniture & Office Equip Mtce 31 171 500 138 500 324158 Insurance 20,344 19,230 19,900 21,455 23,600 22,809 23,600 324187 Legal Fees 324192 Licences - Safework 204 324242 Other Expenses 837 860 798 4,740 1,000 528 1,000 324244 Plant & Equipment Maintenance 7,831 16,035 3,741 7,810 8,000 2,526 8,000 324249 Paddocking Costs 107 120 394 351 500 148 500 324268 Printing & Stationery 1,146 2,152 2,162 1,871 2,601 1,587 2,601 324288 Refuse Collection 5,409 4,724 6,115 5,671 5,000 1,997 5,000 324308 Scanning Charges 4,176 1,582 2,956 6,159 2,500 2,224 2,500 324310 Security Charges 261 324344 Subscriptions 9,650 9,544 9,838 9,681 9,800 5,968 9,800 324352 Telephone/Internet 5,009 5,199 5,512 6,598 6,100 3,268 6,100 324376 Truck Wash (Avdata) Costs 13,632 14,005 20,400 20,109 18,000 9,732 18,000 324395 Water Monitoring 4,729 324445 Market Reporting Costs 8,600 10,000 9,400 9,675 10,800 4,950 10,800
Land & Building Maintenance 324054 Cleaning & Gardening 12,762 11,820 14,036 15,835 15,600 11,514 15,600 324171 L&B Mtce - General 43,101 61,517 30,468 34,978 31,600 17,320 31,600 324174 L&B Mtce - Compost Pit 6,002 7,346 10,914 13,286 11,000 6,480 11,000 324175 L&B Mtce - Effluent Dams 14,589 8,161 6,830 4,928 8,000 4,147 8,000 324176 L&B Mtce - Truckwash 19,361 20,056 12,990 24,674 25,000 22,214 25,000 324177 L&B Mtce - Water Reuse Plant 83,484 75,661 22,545 3,355 50,000 3,865 50,000 324178 L&B Mtce - Weighbridge 5,958 9,106 10,749 9,688 10,000 8,838 10,000 324179 L&B Mtce - Yards 96,421 85,311 61,928 72,759 70,000 29,175 70,000 324324 Soft Flooring 37,889 42,553 52,678 70,649 60,000 27,588 60,000 324408 Yard Washing 50,322 49,782 57,495 51,885 60,000 32,947 60,000 324455 Wastewater Irrigation Management 19,660 Depreciation 324093 Depreciation Buildings & Infrastructure 368,867 371,085 372,429 302,727 341,859 199,418 341,859 324096 Depreciation Plant & Furniture 30,448 34,362 34,327 41,168 35,000 20,417 35,000 Employee Costs Clerking of the Market 324123 FBT Liability 9,167 10,128 11,909 9,376 11,910 11,910 324155 Income Protection Insurance 6,361 6,181 6,587 6,650 7,259 6,134 7,259 324207 LSL Liability 10,836 4,686 13,633 7,602 9,231 5,383 9,231 20324270 Project Management/Business Plan 324272 Protective Clothing/Uniform 3,394 3,738 3,317 4,516 4,000 858 4,000 324306 Salaries 140,722 125,274 133,547 143,339 130,145 75,137 130,145 324307 Sale Day Support 51,612 50,775 58,016 62,569 62,000 23,459 62,000 324345 Superannuation 38,214 36,571 35,244 39,623 35,581 18,747 35,581 324364 Training Costs 4,282 4,925 3,690 3,377 5,000 1,107 5,000 324386 Workers Comp 22,107 15,908 13,330 13,505 13,215 13,354 13,215 Interest 324160 Interest Payment - Cash Advance 629 424 2,219 10,000 4,532 10,000 324161 Interest Payment 103,624 94,868 85,594 75,769 68,153 15,610 68,153 IT Expenditure 324164 IT Consumables 4,060 6,411 927 239 2,700 64 2,700 324167 IT Recovery 5,196 5,196 5,200 5,200 5,200 3,184 5,200 NARACOORTE LUCINDALE COUNCIL NARACOORTE REGIONAL LIVESTOCK EXCHANGE PROFIT & LOSS AS AT 31 JANUARY 2021
ACTUAL ACTUAL ACTUAL ACTUAL BUDGET YTD FORECAST 2016-2017 2017-2018 2018-2019 2019-2020 2020-2021 2020-2021 2020-2021
Vehicle Expenditure 324381 Vehicle Expenses 8,509 6,744 8,055 7,718 9,000 3,917 9,000
TOTAL EXPENDITURE 1,422,195 1,432,851 1,314,322 1,278,565 1,351,040 716,268 1,351,140
OPERATING PROFIT/(LOSS) -29,290 -66,086 322,285 459,161 350,260 456,520 348,735
ADJUSTED FOR DEPRECIATION 370,025 339,361 729,041 803,056 727,119 676,354 725,594
Capital Sales & Income Diposal of Asset -11,364 Sale of Plant Loan Income Grant Income
Principal Repayments 324162 Loan Repayment - Council (Internal) 17,280 17,280 17,280 17,280 17,280 17,280 17,280 925509 Loan Repayment - Principal 39,791 42,605 45,617 48,843 52,296 25,701 52,296 925510 Loan Repayment - Principal 108,241 114,054 120,179 126,632 133,433 65,844 133,433
Capital Expenditure Capital Expenditure 196,811 860001 Furniture & Equipment 6,690 1,500 860005 IT 9,008 9,779 9,134 10,141 5,500 4,640 5,500 860010 Fleet 33,995 860015 Infra Addition Minor Plant 16,946 15,012 8,210 860020 Infra Addition Major Plant 34,805 8,359 17,000 860030 Infra Additions Buildings 69,009 2,979 5,000 5,631 8,000 50860YA050 Infra Addition Loading Ramps upgrade Infra Addition Shed 860055 Infra Addition Water Reuse Project 110,135 Infra Addition Weighbridge 860051 Infra Addition D Yards 19,468 860053 Infra Addition Signs 7,376 860052 Infra Addition Cattle Sellling Pens 14,400 3,206 399,888 1,078,845 511,000 314,189 314,189 860056 Infra Addition Truck Wash Modification 860054 Infra Addition Raceway
TRANSFER TO RESERVE 58,653 113,478 18,598 -513,490 2,610 234,710 -18,915
NRLE RESERVE 95,654 209,132 227,730 -285,760 89,881 -51,050 -304,675
DEVELOPMENT DECISIONS JANUARY 2021
REFERENCE DESCRIPTION LOCALITY ADDRESS LODGED DETERMINED DECISION NUMBER Detached Dwelling including garage, portico and 20001394 Naracoorte Lot 12 Repeater Station Road 28.10.20 12.01.21 APPROVED alfresco 20001746 Above ground swimming pool Struan 49 Scottney Road 18.11.20 14.01.21 APPROVED 20001990 Detached Dwelling with garage, porch and alfresco Naracoorte 48 Repeater Station Road 04.12.20 27.01.21 APPROVED Change of Use from Workers Accommodation to 20002177 Naracoorte 705 Old Caves Road 17.12.20 27.01.21 APPROVED Dwelling 20002268 Domestic Shed Naracoorte 48 Repeater Station Road 22.12.20 14.01.21 APPROVED 20002279 Shed Naracoorte 120 Haynes Edwards Road 22.12.20 12.01.21 APPROVED 20002288 Carport and Shed Extension Naracoorte 90 Gordon Street 23.12.20 12.01.21 APPROVED 20002295 Carport and Shed Naracoorte 45 Butler Terrace 23.12.20 29.01.21 APPROVED 21000130 Verandah Naracoorte 173 Gordon Street 12.01.21 14.01.21 APPROVED 21000165 Keppoch 158 Ortons Road 14.01.21 21.01.21 APPROVED 674/057/20 Changeroom Facility Naracoorte 1 Sports Centre Drive 28.04.20 12.01.21 APPROVED
NARACOORTE LUCINDALE COUNCIL JANUARY 2021 DEVELOPMENT APPROVALS REPORT
2019 2020 2021
Running Running Running Running Running Running Totals Totals Totals Totals Value Totals Totals No of Approval Value ($) Approvals ($) Approvals Value ($) No of No of Approvals s Value ($) Approvals 2019 Approvals 2020 2020 (Total) 2021 2021 (Total) Value ($) 2019 (Total) Value ($)
January 9 1,100,862 9 1,100,862 8 811,689 8 811,689 11 880,491 11 880,491 February 12 1,642,830 21 2,743,692 19 1,537,174 27 2,348,863 March 12 1,194,468 33 3,938,160 17 1,449,370 44 3,798,233 April 13 2,145,493 46 6,083,653 8 538,636 52 4,336,869 May 14 365,833 60 6,449,486 20 1,268,717 72 5,605,586 June 19 1,107,859 79 7,557,345 24 1,724,952 96 7,330,538 July 22 15,736,411 101 23,293,756 17 716,440 113 8,046,978 August 17 825,468 118 24,119,224 15 1,675,739 128 9,722,717 September 14 349,780 132 24,469,004 20 2,863,432 148 12,586,149 October 17 1,058,801 149 25,527,805 20 2,469,431 168 15,055,580 November 11 2,387,951 160 27,915,756 21 4,305,222 189 19,360,802 December 14 1,296,626 174 29,212,382 12 823,537 201 20,184,339
Total Approvals – 174 Total Approvals – 201 Total Approvals – Total Value - $29,212,382 Total Value – 20,184,339 Total Value -
Mr Trevor Smart Chief Executive Officer Naracoorte Lucindale Council PO Box 555 NARACOORTE SA 5271
Dear Mr Smart
As you are aware the Volunteer Management Activity (VMA) is being redesigned with a new program model to commence from 1 July 2021. I would like to confirm that, consistent with the terms of your VMA grant agreement, the current arrangements will cease on 30 June 2021.
As you are aware, on 12 July 2017, the former Minister for Social Services, the Hon Christian Porter MP, advised all funded organisations that VMA should not be considered a guaranteed source of ongoing funding and as such should use the funding period (1 January 2018 – 30 June 2021) as an opportunity to transition to a more sustainable business model.
I thank you for the valuable contribution you have made over many years to volunteering in Australia, and to your local community. The department also appreciates the input provided by community stakeholders, through engaging in the independent review of the VMA and, more recently, through the consultations and submissions into the program’s redesign.
The volunteering landscape has and is undergoing major changes with an ageing population, an increase in spontaneous volunteering, and increasing use of online technology. During the past year, many Volunteer Support Services have successfully adapted how they operate because of the COVID-19 pandemic. This has presented new opportunities to change the way we support volunteers and Volunteer Involving Organisations, into the future. With these changes, it is critical that the Australian Government’s investment in volunteering is well targeted, reflects best practice, is designed to address barriers, and is aligned with Constitutional spending powers.
The redesigned VMA will see funding of up to $33.479 million over five years distributed through state and territory volunteering peak bodies from 1 July 2021, to fund those aspects of volunteer management for which the Government has constitutional authority: The delivery of services online, including the development of a national volunteer management online platform/s and resources to support this; and. Support for Diversity and Inclusion, aimed at improving accessibility of volunteering opportunities for identified priority groups and reducing barriers for these groups.
The department will work closely with the state and territory volunteering peak bodies to determine an equitable funding model across jurisdictions. The volunteering peak bodies will be required to work across their respective jurisdictions to develop an implementation plan for
GPO Box 9820 Canberra ACT 2601 Email Facsimile Telephone 1300 653 227 National Relay Service: TTY: 133 677, Speak and listen: 1300 555 727, Internet relay: www.relayservice.com.au www.dss.gov.au
their state that will ensure; service coverage, utilisation of existing localised structures and the effective channelling of funding to meet needs and priorities, and support for capacity building.
As part of the roll-out of the new model, the department will undertake targeted stakeholder engagement in early 2021 with currently funded organisations; non-government funded volunteer support services, and volunteers on the implementation of the new program.
The virtual stakeholder engagement session for South Australia will be held on:
Thursday, 4 February 2021 from 10:30am to 1:00pm, AEDT.
Given that you will be uniquely placed to understand jurisdictional implementation issues for the redesigned VMA program, I encourage you to participate in this process, To ensure a fair representation of stakeholder views, we ask that one person per organisation attend the workshop in their own jurisdiction. Please RSVP through the Volunteer Management mailbox at: [email protected], by Tuesday 2 February and workshop details will be provided.
I look forward to working with you on the implementation of the new VMA. If you have any questions, I can be contacted by email at [email protected].
Yours sincerely
Sarah Guise Branch Manager Community Cohesion
29 / 01 / 2021
2 From: Jayne Miller To: Jayne Miller Subject: RE: 2021 Lexus Melbourne Cup Tour - Tenders Now Open Date: Friday, 12 February 2021 1:17:41 PM
Jayne Miller Manager Engagement & Community
Phone (08) 8760 1100 Email [email protected] Web www.naracoortelucindale.sa.gov.au
The information contained within this e-mail is intended for the named recipients only and it may contain confidential and/or privileged information. If you have received this message in error, you must not copy, duplicate, forward, print or otherwise distribute any information contained herein, but must ensure that this e-mail is permanently deleted and advise the sender immediately. Please consider the environment before printing this e-mail
From: The Peoples Cup
Hi there,
On behalf of the Lexus Melbourne Cup Tour team and the Victoria Racing Club, please note the tender applications are now open for the 2021 Lexus Melbourne Cup Tour. Register your town to have the opportunity of winning AU$50,000 to go towards a community initiative as part of the Lexus Melbourne Cup Tour National Sweep. T&C’s apply. To gain full details and expectations of the event, download the Submission Guidelines document positioned at www.MelbourneCupTour.com.au. If you are interested and have any queries about the process or how your submission could work best, please feel free to contact me directly on the numbers listed below. Applications will close on COB Wednesday 7 April 2021. Best regards, Joe McGrath Lexus Melbourne Cup Tour Manager Victoria Racing Club Limited Direct Line +61 (3) 8378 0622 Mobile +61 (0) 411 646 183 [email protected]
From: Jayne Miller To: Jayne Miller Subject: Thank you! Date: Monday, 15 February 2021 2:10:07 PM Attachments: image002.png image003.png image004.png
Jayne Miller Manager Engagement & Community
Phone (08) 8760 1100 Email [email protected] Web www.naracoortelucindale.sa.gov.au
The information contained within this e-mail is intended for the named recipients only and it may contain confidential and/or privileged information. If you have received this message in error, you must not copy, duplicate, forward, print or otherwise distribute any information contained herein, but must ensure that this e-mail is permanently deleted and advise the sender immediately. Please consider the environment before printing this e-mail
From: Chris Drummond
Dear Jessie, Nigel and all at Country Arts SA,
I just wanted to write on behalf of Rory, Carol and all at Brink to say a huge thanks for having us in Naracoorte last week to work on VAUDEVILLE. What a great and productive time it was! We couldn’t be happier with the outcomes. We met so many great people and learnt so much about the theatrical history of Naracoorte and about the show itself.
We’re incredibly grateful to you for all your work in making it happen. Jessie and Nigel, you are such wonderful facilitators, supporters and collaborators – passionate and generous to a fault!
As you can tell, we’re excited about all the progress VAUDEVILLE made over the week and looking forward to the next stage of its life!
Enormous thanks again.
Chris
Artistic Director Brink Productions T +61 8 8211 6565 | M +61 409 698 123 E [email protected] PO Box 3262 Rundle Mall SA 5000 brinkproductions.com
THE BRIDGE OF SAN LUIS REY | Space Theatre | 9 - 24 July 2021 Book at BASS
Brink Productions is supported by Arts South Australia
I acknowledge that the land on which I live and work is the traditional land of the Kaurna people and pay my respect to their Elders - past, present and future.