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Notice of Meeting NOTICE OF MEETING Members are advised that a Meeting of Council will be held on Tuesday, 23 February 2021, commencing at 5.00pm in the Council Chamber, DeGaris Place, Naracoorte. AGENDA OF BUSINESS FOR DISCUSSION IS ATTACHED. NOTE: • The Meeting will adjourn for an evening meal break at approximately 6.30pm. If you are not able to attend the meeting, please advise Council on 8760 1100 or email [email protected] CHIEF EXECUTIVE OFFICER 18 February 2021 NARACOORTE LUCINDALE COUNCIL AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021 AGENDA .................................................................................................................................. 3 1. Opening prayer and acknowledgement of country ............................................................ 3 2. Elected Member’s Declaration of Interest .......................................................................... 3 3. Public Forum ..................................................................................................................... 3 4. Petitions and Deputations ................................................................................................. 3 5. Confirmation of Council Minutes ....................................................................................... 3 6. Matters laid on the table from previous meetings .............................................................. 3 7. Mayor’s Report ................................................................................................................. 4 8. Elected Members’ Report .................................................................................................. 4 9. Chief Executive Officer’s Report .......................................................................................... 4 10. Key Projects Report....................................................................................................... 7 11. Finance Report ............................................................................................................ 11 11.1 Finance Report ........................................................................................................ 11 11.2 Budget Process 2021-22.......................................................................................... 12 12. Minutes and Recommendations from Council Committees .......................................... 13 12.1 Audit Committee ...................................................................................................... 13 12.2 Strategic Asset and Planning Committee ................................................................. 14 12.3 Naracoorte Regional Livestock Exchange Board ..................................................... 15 12.4 CEO Recruitment, Performance and Review Committee ......................................... 15 13. Reports for Decision .................................................................................................... 16 14. Reports for Information ................................................................................................ 17 14.1. Operations Report ................................................................................................ 17 14.3. Engagement and Community Report .................................................................... 20 15. Publications, documents or information from other bodies ........................................... 30 16. Questions with Notice .................................................................................................. 30 17. Motions with Notice ..................................................................................................... 30 18. Questions without Notice ............................................................................................. 30 19. Motions without Notice ................................................................................................ 30 20. Matters the CEO recommends be considered in confidence ....................................... 31 21. Meeting closed ............................................................................................................ 34 NARACOORTE LUCINDALE COUNCIL AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021 AGENDA COMMENCED: Meeting commenced at **pm in Naracoorte Council Chamber, DeGaris Place, Naracoorte PRESENT: APOLOGIES: ON LEAVE: OFFICERS: MEDIA REPRESENTATIVES: 1. Opening prayer and acknowledgement of country 2. Elected Member’s Declaration of Interest 3. Public Forum 4. Petitions and Deputations 5. Confirmation of Council Minutes RECOMMENDATION MOVED CR SECONDED CR That the Minutes of the Council meeting held on 19 January 2021 are taken as read and confirmed as an accurate record of the proceedings of the meeting. 6. Matters laid on the table from previous meetings Naracoorte Lucindale Council, Agenda 23 February 2021 Page 3 NARACOORTE LUCINDALE COUNCIL AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021 7. Mayor’s Report RECOMMENDATION MOVED CR SECONDED CR That the Mayor’s Report is received. 8. Elected Members’ Report 9. Chief Executive Officer’s Report Responsible Officer: CEO, Trevor Smart Strategic Outcome: Progressive Leadership • Effective Delivery of projects & services • Engage external stakeholders to leverage local opportunities Prosperous Community • A vibrant and progressive business centre and townships Harmony & Culture An inclusive community Financial Implication: Nil Statutory Implication: Nil Policy Implication: Nil Consultative and Community Nil Implication: Report LGA – SA Regional Organisation of Councils (SAROC) – Annual Business Plan (APB) As per attached correspondence & SAROC Annual Business Plan, LGA/SAROC are seeking input into the 21/22 ABP. LGA were to hold a workshop with LCLGA at the recent LCLGA Board Meeting (12/2/21) – but this did not occur due to technology issues. Overall, the SAROC Annual Business Plan covers various matters that are issues on more of a state-wide basis, rather than a local basis – and this remains a sound approach. From a local (and LCLGA basis), I suggest that we also seek the assistance or inclusion in SAROC advocacy approach and ABP on: • Improved communication and consultation between LGA Secretariat and regional Councils Naracoorte Lucindale Council, Agenda 23 February 2021 Page 4 NARACOORTE LUCINDALE COUNCIL AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021 – there appears to be times when opinions or needs of metropolitan local government can drive the agenda rather than the LGA undertaking some early communications with all Councils (including regional); • Local Government Functional Support Group (LGFSG) – advocate for a review of function, role, and effectiveness of LGFSG including resourcing (human and financial). Although broadly covered, I also suggest that specific items such as housing, health & education services, and attraction of working age population to our district and region should be prioritised. LGA – Electronic Attendance at Council Meetings and Informal Gatherings As per the attached LGA Discussion Paper, the LGA is seeking feedback on the possible continuation of legislation (post COVID Emergency Declaration) enabling attendance at Council Meetings and Informal Gatherings by electronic means. Council adopted a temporary policy to enable our Council Meetings to be conducted by electronic means (in our case, via Zoom) during the COVID-19 Emergency Declaration period. This temporary Policy was then removed by Council, and in effect – we chose to have meeting by face-to face attendance. Legislation already exists to allow attendance at committee meetings, or informal gatherings by electronic means. Questions that the LGA are seeking feedback on as part of the Discussion Paper are: Q1 – Should there be conditions or limitations on electronic attendance? If yes, what conditions or limitations should apply? By way of response, I suggest the following approach: • Does Council support attendance at Councils Meetings by electronic means? Based on our experience there were some members who were happy to do so, and some that were not. From a CEO perspective, I would consider that meeting via electronic means did not appear beneficial to elected member interaction and discussion/debate. I would suggest that we provide feedback to the LGA that we do not support attendance at Council Meetings via electronic means. • If legislation did pass to allow attendance at Council Meetings by electronic means – what conditions would elected members consider. These could include: o Only allow electronic attendance due to an emergency declaration (as exists now – temporarily) o Only allow electronic attendance of an individual elected member for one meeting within a 6-month period o Council should be required to adopt a policy on attendance at Council Meetings via electronic means (so the legislation becomes a policy choice of each Council) Q2 – What governance issues have you encountered when holding electronic meetings and what do you recommend may mitigate these issues? • The differing technology skills and confidence of users appear to be the main barriers in effective collective use of meetings by electronic means. Training may mitigate this, but I Naracoorte Lucindale Council, Agenda 23 February 2021 Page 5 NARACOORTE LUCINDALE COUNCIL AGENDA FOR COUNCIL MEETING BEING HELD ON 23 February 2021 suggest that these barriers will continue to exist. • Control of Zoom (or other technology) allows for exclusion of elected members,
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