Regular Meeting Minutes June 13, 2017 I June 13
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June 13, 2017 A Regular Meeting was held by the Township Council of the Township of Roxbury on June 13, 2017 at the Municipal Building located at 1715 Route 46 in Ledgewood, New Jersey at 7:30 PM. PLEDGE OF ALLEGIANCE OPEN PUBLIC MEETING STATEMENT Adequate notice of this Meeting of the Township Council of the Township of Roxbury was given as required by the Open Public Meetings Act as follows: On December 21, 2016, notice was faxed to the Daily Record, the Newark Star Ledger, The Roxbury Register and published in the Daily Record; notice shall also remain posted throughout the year on the bulletin board in the main hallway of the Municipal Building. ROLL CALL (Present): Councilman Gary Behrens, Councilman Fred Hall, Councilman Dan Kline, Councilman Jim Rilee, Councilman Richard Zoschak, Mayor Mark Crowley; Absent: Deputy Mayor Robert DeFillippo Also Present: John Shepherd, Township Manager; Amy Rhead, Township Clerk; Anthony M. Bucco, Township Attorney Staff: Richard Blood, Public Works Director; Marc Palanchi, Chief of Police; Sgt. Matthew Holland, Roxbury Police Department Public: ten (10) members of the public; Mike Condon, Roxbury Register reporter and Fred Aun, TAPinto Roxbury reporter Mayor Crowley amended the order of the agenda to allow for the following presentation: Ms. Heather Roddy (EMS teacher) presented an award to the Police Department for their support and participation in the Student Unity Tour. The EMS students thanked the Roxbury Police Department for their support of the event and dedication to the safety and well-being of the township. Chief Marc Palanchi and Sgt. Matt Holland accepted the award on behalf of the Police Department. Mayor Crowley continued amending the order of the agenda to allow for the following: Ms. Christine Houtz discussed the details of the 2nd Annual Veterans’ Cruise on Lake Hopatcong’s “Miss Lotta” boat scheduled for July 1st. She encouraged Council members to share thoughts about possible contributions Roxbury could make toward improving the event. Her ideas included supplying drones for photos to be taken and soliciting donations from local bakeries for cakes or desserts. Council members thanked Ms. Houtz for her volunteerism and noted that adequate notice is recommended for monetary requests. Mayor Crowley returned to the order of the agenda. PRESENTATIONS, AWARDS, ETC. A. Update on Hercules Park improvements – Rick Blood Mr. Blood reviewed the plans to improve the roads and sidewalks around the Hercules Park area. Mr. Blood confirmed that savings from the paving budget as well as allocations from the Top 50 Roads List will cover the cost. APPROVAL OF MINUTES February 7, 2017 – Budget Meeting Councilman Behrens made a motion to approve the above-listed minutes. Councilman Rilee seconded the motion. Roll Call: Councilman Behrens – Yes Councilman Hall – Yes Councilman Kline – Yes Councilman Rilee – Yes Councilman Zoschak – Abstain Mayor Crowley – Yes Motion carried 5 to 0 with 1 abstention. Regular Meeting Minutes June 13, 2017 I PUBLIC PORTION (3 Minutes /1 Appearance per Individual) Dennis Wine, 4 Holly Drive, Succasunna – Mr. Wine welcomed Mr. Shepherd to Roxbury Township. Mr. Wine referenced Resolution No. 2017-161 authorizing the release of a Dellamo/Renaissance Village performance bond and commented that he was glad the project has been completed after 19 years. Mr. Wine advised of a typographical error showing an extra set of zeros on a Certification of Funds form on page 48 of the agenda. Mr. Wine said he is pleased that the police are saving taxpayer dollars by purchasing a used vehicle. Discussion also occurred with regard to insurance reimbursement for police vehicle repairs resulting from an accident (check #17-01500 payable to Ken’s Auto Body for $23,126.16). Additional conversation occurred with regard to the Township’s obligation to reimburse certain retirees for Medicare costs. Emil Ruesch, 532 Main Street, Landing – Mr. Ruesch discussed his opposition to unsolicited media publications being thrown onto private properties. He pointed out negative results such as pollution, damage to his snow blower and appearance of an empty home when papers accumulate. He also noted that the Thursday Star Ledger publication of advertisements does not include information about how to stop unwanted deliveries. Mr. Bucco spoke about legal decisions from past court cases and advised he will be reviewing the municipal ordinance as well as state legislation with regard to the issue. Mr. Ruesch thanked township employee Jacob Rosenstein for calling the Star Ledger on his behalf and ensuring that delivery of their unsolicited material to his residence would cease. Seeing no further public comments, Mayor Crowley closed the Public Portion. REPORTS OF COUNCIL LIAISON REPRESENTATIVES, COUNCIL COMMITTEES AND NEW BUSINESS/OLD BUSINESS A. Reports of Council Liaison Representatives and Council Committees Councilman Hall reported on recent events including the Color Fun Run, BBQ Beach Blast and Fireworks, Tri Harder Kids Triathlon, and the religious program honoring the Fire Department and EMS. Councilman Hall discussed the request from the USA Fistball Association for preliminary approval to be considered as a host community. Mr. Shepherd confirmed that meeting notes and comments were distributed to Council. Councilman Rilee noted that he was away on vacation and did not have adequate time to review the details. Mr. Bucco expressed concerns about the extent of municipal responsibilities stipulated in the Agreement. Mr. Bucco said that he will work with the Township Manager and Recreation Committee to compile pertinent information to provide to Council so they can make an informed decision. Councilman Rilee reported on the success of the St. Therese Carnival. Councilman Zoschak reported on recent events including the Taste of Roxbury and Eagle Scout ceremonies. He also complimented Chief Palanchi on his speech at the St. Therese Religious event. Councilman Kline noted that he volunteered at St. Therese Carnival and said he is looking forward to next year’s event. Mayor Crowley spoke about community events such as the Mini Unity Tour hosted by Eisenhower Middle School, the Color Fun Run and Kindness for Christopher. He also welcomed Mr. Shepherd to his first meeting. B. New Business/Old Business Mr. Shepherd advised Council of an outstanding issue with regard to a boat rental resolution that was pulled from a previous agenda. Mayor Crowley amended the order of the agenda to allow for discussion on the previously pulled resolution regarding the award of a contract to Ramsey Outdoor to provide seasonal boat rental services at Horseshoe Lake. Mr. Bucco spoke about his earlier concerns with regard to the expiration date of Ramsey’s insurance policy being prior to the end of the boating season. He said that the policy would need to be monitored to ensure timely renewal, but also Regular Meeting Minutes June 13, 2017 II pointed out that a provision in the RFP, which is incorporated into the Agreement, provides for termination of services for lack of compliance with the insurance requirements. Mr. Bucco also said a change is needed to their workers compensation portion of the policy, but said it should be a relatively easy correction to make on their part. Mr. Bucco further advised that the resolution was available for adoption if Council wished to move forward. Councilman Hall made a motion to approve Resolution No. 2017-166. Councilman Rilee seconded the motion. Additional conversation occurred with regard to: 1. Renewals being for one-year only 2. The need to clarify the reference to “night time” hours (Mr. Shepherd noted that their proposal mentions of a few evenings per week until 7:30pm, but the dates are not specified) 3. Presentation of storage containers 4. Agreement: a. Sum of money to be filled in b. Term: start and stop date to be specified/corrected Councilman Zoschak asked if Ramey is aware of the motorized boat club activities on the lake. Councilman Hall confirmed that Ramsey’s is aware of the club and the Recreation Director will ensure there are no conflicts through scheduling. Chief Palanchi asked about the security of the canoe storage. Mr. Bucco referenced the terms of the Agreement that stipulate the dimensions of the storage container as well as the location where it will be placed. After additional discussion, Mr. Shepherd recommended the addition of a provision that requires the Township’s approval of the storage container/unit prior to its placement at Horseshoe Lake. Mr. Bucco further suggested that Chief Palanchi be included in the decision on the placement. Councilman Hall amended his motion to approve Resolution No. 2017-166 to include the stipulations set forth by the Township Manager and the insurance issues discussed by the Township Attorney, as follows: 1. Township’s approval of mobile storage container required prior to placement; 2. Proof of renewal of insurance policy to be provided prior to the expiration of the current Certificate of Insurance on file with the Township; 3. Workers Compensation policy to be approved by Township Attorney; 4. Specific start and end dates to be included in the terms of the Agreement for clarification purposes. Councilman Rilee seconded the amended motion. Roll Call: Councilman Behrens – Yes Councilman Hall – Yes Councilman Kline – Yes Councilman Rilee – Yes Councilman Zoschak – Yes Mayor Crowley – Yes Motion carried unanimously, 6 to 0. Mayor Crowley returned to the order of the agenda. Mrs. Rhead advised Council of the recent submission of a one-day liquor license for a temporary extension of premises for the previously discussed Circle Day planned for July 16, 2017. Mayor Crowley amended the order of the agenda to allow for discussion on the one-day liquor license application for Circle Day. Mrs. Rhead explained that the application was submitted after the completion of the current agenda. She asked if Council would consider the request at the current meeting instead of waiting for the next agenda in order for the requestor to meet ABC submission deadlines.