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SUSSEX PARTNERSHIP NHS FOUNDATION TRUST MEETING OF THE BOARD OF DIRECTORS HELD IN PUBLIC 29 July 2015 10.30 – 12.40 Training Centre, Trust Headquarters, Swandean, Arundel Road, Worthing, West Sussex, BN13 3EP Contact: Rebecca Huth, Corporate Governance Administrator, [email protected], 01903 843033 BOARD OF DIRECTORS MEETING IN PUBLIC To be held on 29 July 2015 at 10.30 In the Training Centre, Swandean, Arundel Road, Worthing, West Sussex, BN13 3EP AGENDA TBP34 /15 INTRODUCTION 1030 TBP34 .1/15 Chair’s Welcome and Introduction Verbal 1030 TBP34 .2/15 Apologies for Absence & Declaration of Interests Verbal Minutes of the Board of Directors meeting held 24 June 2015 & 1031 TBP34 .3/15 A Action Points (not covered on the agenda) 1032 TBP34 .4/15 Questions from Members of the Public Verbal TBP35 /15 STRATEGY To receive the Revalidation Report 1035 TBP35 .1/15 B (Tim Ojo, Executive Medical Director) To receive the Equality Performance Hub Annual Report (Vincent Badu, Strategic Director of Social Care and Partnerships) 1040 TBP35 .2/15 (Link to Performance Hub: C http://www.sussexpartnership.nhs.uk/equality-performance-hub- equality) To receive and agree the Medical Workforce Strategy 1045 TBP35 .3/15 D (Tim Ojo, Executive Medical Director) TBP36 /15 PERFORMANCE AND QUALITY 1050 TBP36 .1/15 Chief Executive Report E To receive a report on the Performance of the Trust to the end of June 2015 1105 TBP36 .2/15 F (Sally Flint, Executive Director of Finance & Performance, Managing Directors) 1135 TBP36 .3/15 To agree the Q1 in-year Governance Statement to Monitor G (Peter Lee, Head of Corporate Governance) To receive the Q1 Performance against Business Objectives 1140 TBP36 .4/15 H (Sally Flint, Executive Director of Finance and Performance) To receive a report on Learning from Serious Incidents 1145 TBP36 .5/15 I (Helen Greatorex, Executive Director of Nursing and Quality) To receive the Complaints Annual Report 1150 TBP36 .6/15 J (Helen Greatorex, Executive Director of Nursing and Quality) To receive the Sign Up to Safety Quarterly Report 1155 TBP36 .7/15 K (Helen Greatorex, Executive Director of Nursing and Quality) To receive an update on Safe Staffing 1200 TBP36 .8/15 L (Helen Greatorex, Executive Director of Nursing and Quality) TBP37 /15 GOVERNANCE Feedback from the Council meeting held on 27 July 2015 1205 TBP37 .1/15 Verbal (Caroline Armitage, Chair) To receive and agree the Board Assurance Framework 1210 TBP37 .2/15 M (Helen Greatorex, Executive Director of Nursing and Quality) To receive the Quarterly Notification of Sealed Documents 1215 TBP37 .3/15 N (Peter Lee, Head of Corporate Governance) TBP37 .4/15 To receive a report on the last meeting of the Finance and O Investment Committee (Richard Bayley, Non-Executive Director) TBP37 .5/15 P To receive a report on the last meeting of the People Committee (Diana Marsland, Non-Executive Director) 1220 TBP37 .6/15 To receive a report on the last meeting of the Audit Committee Q (Tim Masters, Non-Executive Director) To receive a report on the last meeting of the Charity Committee TBP37 .7/15 (Diana Marsland, Non-Executive Director) R 1235 TBP38 /15 ANY OTHER BUSINESS Date and Venue for Next Meeting: 30 September 2015 10.00– 12.30 Training Centre, Swandean, Arundel Road, Worthing, West Sussex, BN13 3EP To adopt the motion: “That representatives of the press and other members of the public be excluded from the remainder of this meeting, having regard to the confidential nature of the business to be transacted, publicity on which would be prejudicial to the public interest ” (Section 1(2) Public Bodies (Admission to Meetings) Act 1960) NB Those present at the meeting should be aware that their name will be issued in the notes of this meeting which may be released to members of the public on request Sussex Partnership NHS Foundation Trust Board of Directors: 29 July 2015 – Public Agenda Item: TBP34 .3/15 Attachment: A For: Decision By: Rebecca Huth, Corporate Governance Administrator SUSSEX PARTNERSHIP NHS FOUNDATION TRUST Minutes of the Board of Directors Meeting held in Public on 24 June 2015 at 10.00 in the Board Room, Swandean, Arundel Road, Worthing, West Sussex, BN13 3EP Present: Caroline Armitage, Chair Colm Donaghy, Chief Executive Melloney Poole, Non-Executive Director Helen Greatorex, Executive Director of Nursing and Quality Diana Marsland, Non-Executive Director Tim Masters, Non-Executive Director Sally Flint, Executive Director of Finance and Performance Richard Bayley, Non-Executive Director Dr Tim Ojo, Executive Medical Director Professor Gordon Ferns, Non-Executive Director (arrived at item TBP31.5/15) Simone Button, Interim Managing Director of Specialist Services Sue Morris, Executive Director of Corporate Services Lorraine Reid, Managing Director of Adult Services Clare Fuller, Non-Executive Director In attendance: Peter Lee, Head of Corporate Governance Sam Allen, Director of Strategy and Innovation Dr Kay Macdonald, Clinical Academic Director Vincent Badu, Strategic Director of Social Care and Partnerships Rebecca Huth, Corporate Governance Administrator (Minutes) Observers: Sue Esser, People Director Elizabeth Hall, Governor Dan Charlton, Director of Communications Dave West, Deputy Director of Performance Emma Wadey, Deputy Director of Nursing Standards and Safety One member of the public TBP29/15 INTRODUCTION TBP29.1/15 Chair’s Welcome and Introduction 1 Caroline Armitage welcomed members of the Board of Directors, staff and members of the public to the meeting, and wished to especially welcome Clare Fuller, newly appointed Non-Executive Director to her first Board of Directors meeting. TBP29.2/15 Apologies for absence 2 None. TBP29.3/15 Declaration of Interests 3 None declared. Page 1 of 11 TBP29.4/15 Minutes of the Meeting of the Board of Directors held on 27 May 2015 4 Paragraph 61 ‘Diana Marsland stated that one focus needs to be on our response time following feedback’. Diana wished to note that this comment was specifically in relation to our response time to NHS Choices following feedback. 5 Paragraph 77 Diana Marsland advised that ‘litigation and strategy’ should be amended to mitigation and strategy. 6 With the above amendments the Board of Directors approved the minutes of the meeting held on 27 May 2015. TBP29.5/15 Action Points and Matters Arising from previous meeting held on 27 May 2015 7 All action points complete and no further matters arising. TBP29.6/15 Questions from Members of the Public 8 No questions were submitted to the Corporate Governance Office prior to the day of the meeting. 9 Caroline Armitage asked members of the public present whether there were any questions in relation to today’s items they wished to submit. There were none. TBP29.7/15 To receive a report from the Chief Executive which sets the context for the meeting 10 Colm Donaghy announced that this is the first meeting to include structural changes to our performance reports, which includes incorporating the previous Update Reports from Managing Directors into the Trust’s monthly performance update report. The previous Lessons Learnt from Complaints item has also been incorporated into this overall performance report. Colm added that any emerging concerns the Managing Directors wish to highlight are covered in his report. 11 Colm wished to highlight one area in particular of his report. 12 Listening into Action (LiA) Previously highlighted to the Board, we have outlined that this is a way of working rather than a one off initiative. It is a way of empowering and encouraging staff at all levels, in corporate and clinical roles. The report outlines how we’ve taken this way of working forward to date with over 400 staff involved in development conversations, looking at what barriers there are to change and how they can be overcome. This way of working aims to deliver change at all levels to improve the care we provide to our patients and their carers, which aligns with Our 2020 Vision. 13 Colm suggested that it would be helpful for the Board to receive a presentation detailing the intentions, actions and plans of LiA. 14 Action: Board to receive a seminar on Listening into Action. 15 Caroline Armitage welcomed comments on Colm’s report from members that would not be covered under the performance reports. 16 Helen Greatorex wished to mention our Positive Practice Awards which took place on 12th June 2015 of which over 400 members of staff and services users attended, noting the importance of what we were celebrating and awarding – outstandingly good practice. Caroline Armitage thanked Helen for raising this point, recognising that our awards feed into the National Positive Practice Awards. Helen added that we’ve been nominated for two HSJ awards, for Technology and IT to Improve Patient Safety (Stay Alive app) and for Mental Health Care at Mill View’s Psychiatric Intensive Care Unit. Emerging Issues 17 Bed pressures/Delayed Transfer of Care (DToC) Colm advised that the Executive team met with Brighton and Hove CCG on 23rd June 2015 (one particular area where DToC’s are a significant issue) to engage with our commissioners and Page 2 of 11 discuss the wider system issues. Colm added that he has also written to all CCGs and Local Authorities to aid further engagement and increase recognition of the wider system issues. 18 Cost Improvement Plans (CIP) Colm advised that our CIP is currently still a high risk and a concern, advising that we’ve committed as an Executive Team to strongly focus on the CIP to set out what is and is not achievable. Colm suggested bringing a paper to next month’s meeting outlining the outcomes of the conversations Executives are having with Care Delivery Services and Corporate Services around these issues.

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