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Technical Proposal Packet Sp-21-0031

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Technical Proposal Packet Sp-21-0031 TECHNICAL PROPOSAL PACKET SP-21-0031 Technical Proposal Packet Solicitation No. SP-21-0031 PROPOSAL SIGNATURE PAGE Type or Print the following information. PROSPECTIVE CONTRACTOR’S INFORMATION Company: Management Services of Educational Data Address: 7540 HWY 107 City: Sherwood State AR Zip Code: 72120 Business ☐ Individual ☐ Sole Proprietorship ☐ Public Service Corp Designation: ☐ Partnership ☒ Corporation ☐ Nonprofit ☒ Not Applicable ☐ American Indian ☐ Service-Disabled Veteran Minority and ☐ African American ☐ Hispanic American ☐ Women-Owned Women- Owned ☐ Asian American ☐ Pacific Islander American Designation*: AR Certification #: ________________ * See Minority and Women-Owned Business Policy PROSPECTIVE CONTRACTOR CONTACT INFORMATION Provide contact information to be used for RFP solicitation related matters. Contact Person: Kati Gordon Title: Secretary Phone: 501-801-2500 Alternate Phone: 501-516-7966 Email: [email protected] CONFIRMATION OF REDACTED COPY ☐ YES, a redacted copy of submission documents is enclosed. ☒ NO, a redacted copy of submission documents is not enclosed. I understand a full copy of non-redacted submission documents will be released if requested. Note: If a redacted copy of the submission documents is not provided with Prospective Contractor’s response packet, and neither box is checked, a copy of the non-redacted documents, with the exception of financial data (other than pricing), will be released in response to any request made under the Arkansas Freedom of Information Act (FOIA). See RFP Solicitation for additional information. ILLEGAL IMMIGRANT CONFIRMATION By signing and submitting a response to this RFP Solicitation, Prospective Contractor agrees and certifies that they do not employ or contract with illegal immigrants and shall not employ or contract with illegal immigrants during the term of a contract awarded as a result of this RFP. ISRAEL BOYCOTT RESTRICTION CONFIRMATION By checking the box below, Prospective Contractor agrees and certifies that they do not boycott Israel and shall not boycott Israel during the term of a contract awarded as a result of this RFP. ☒ Prospective Contractor does not and shall not boycott Israel. An official authorized to bind the Prospective Contractor to a resultant contract shall sign below. The signature below signifies agreement that any exception that conflicts with a Requirement of this RFP Solicitation may cause the Prospective Contractor’s proposal to be rejected. Authorized Signature: _________________________________ Title: Use Ink Only. Printed/Typed Name: Date:____________________________ 2 Technical Proposal Packet Solicitation No. SP-21-0031 SUBMISSION REQUIREMENTS CHECKLIST Per the solicitation, the following items must be submitted with the Prospective Contractor’s proposal: Proposal Signature Page Proposed Subcontractors Form Information for Evaluation Exceptions Form, if applicable Official Solicitation Price Sheet, sealed separately It is strongly recommended that the following items are also included with the Prospective Contractor’s proposal: EO 98-04: Contract and Grant Disclosure Form Copy of Prospective Contractor’s Equal Opportunity Policy Voluntary Product Accessibility Template (VPAT), if applicable Signed addenda, if applicable 3 Technical Proposal Packet Solicitation No. SP-21-0031 PROPOSED SUBCONTRACTORS FORM • Do not include additional information relating to subcontractors on this form or as an attachment to this form. o Prospective Contractor shall complete and submit the Proposed Subcontractors Form included in the Technical Proposal Packet. o Additional subcontractor information may be required or requested in following sections of this RFP Solicitation or in the Information for Evaluation section provided in the Technical Proposal Packet. Do not attach any additional information to the Proposed Subcontractors Form. o The utilization of any proposed subcontractor is subject to approval by the State agency. PROSPECTIVE CONTRACTOR PROPOSES TO USE THE FOLLOWING SUBCONTRACTOR(S) TO PROVIDE SERVICES. Type or Print the following information Subcontractor’s Company Name Street Address City, State, ZIP ☒ PROSPECTIVE CONTRACTOR DOES NOT PROPOSE TO USE SUBCONTRACTORS TO PERFORM SERVICES. 4 Technical Proposal Packet Solicitation No. SP-21-0031 INFORMATION FOR EVALUATION • Provide a response to each item/question in this section. Prospective Contractor may expand the space under each item/question to provide a complete response. • Do not include additional information if not pertinent to the itemized request. E.1 Prospective Contractor Qualifications 1. Describe your experience providing Migrant Education Databases and how your company meets 5 the minimum requirements set forth in Section 2.2 of the RFP. Include description of the points Contractor’s experience as a whole, as well as the experience of any proposed key staff members who will be assigned to the contract. We are an Arkansas based company, with over twenty years of experience providing Migrant Education Data systems for statewide migrant education programs across thirty states. We have advanced experience in providing flexible and customizable software along with robust services. We designed the system as a Microsoft Windows- and web-based solution to the information needs of states serving migrant children. The system design focuses on a state database as opposed to a national database. This allows the system to be tailored to the unique information needs of a given state. The uniqueness of the system consists mainly in the following three features: 1. We are the only migrant data system customized to the needs of each state. 2. We are the only migrant data system that offers separate, integrated, and complete web and native/desktop applications. The entire MSIX MDE can be entered and maintained solely through either the desktop application or the web application. Any combination of the two is also an option. 3. We are the only migrant data system that combines a web-based system and a tablet system capable of full operation when disconnected from the internet. Our tablet system is designed to function at remote field locations such as farms where no internet is available. The system is tailored to the exact needs of each state. Currently, the system is used by thirty states and no two states maintain the same data. Each state can define information relative to their program without regard to whether other states maintain this information. The alternative is to utilize the “one size fits all” approach where information is the same for all states irrespective of their unique needs. Tailoring of the system is a unique feature not offered by competing software vendors. With a senior developer/president having over twenty-three years of experience and each staff member bringing at least ten years each of related experience, we are supported by a skilled workforce. 1. Provide contract details for at a least three (3) government entities in the United States for whom 5 you have successfully provided services of a similar size and scope as those described in this RFP points in the last five (5) years. Government entities should be identified generically, for example, “State Government Agency”, “Federal Government Agency” “City Government”, etc. a. We are contracted with State Agency A for September 1st, 2020 – August 31st, 2021 to provide a Migrant Education Data system, 37 regional work stations, and 96 web users. b. We currently are contracted with State Agency B to provide a migrant education data management system and services for the state. This Contract begins on January 01, 2021 and ends January 01, 2023. 5 Technical Proposal Packet Solicitation No. SP-21-0031 c. We currently are contracted with State Agency C for January 16th, 2020 – January 15th, 2021 to provide a Migrant Education Data system for the state MEP. The core system is provided along with, 86 workstation/tablet users, 45 web users and a yearly hosting service. d. We are contracted with State Agency D to provide a Migrant Education Data system and services for the state March 1, 2020 through February 28, 2022. e. We are contracted with State Agency E for July 1st, 2020 – June 30th, 2021 to provide a Migrant Education Data system, 42 regional workstations, 64 web users and AWS GovCloud hosting. f. We are contracted with State Agency F for October 1st, 2020 – September 30th, 2021 to provide a Migrant Education Data system, 17 workstations/tablets, 4 web users and tablet server license fee. g. We are contracted with State Agency G for May 22nd, 2020 – May 21st, 2021 to provide a Migrant Education Data system, 42 regional workstations, 45 web users and AWS GovCloud hosting. h. We are contracted with State Agency H for December 31st, 2020 – January 1st, 2023 to provide a Migrant Education Data system, 10 regional workstations, web user license, tablet system server and AWS GovCloud hosting. i. We are contracted with State Agency I for August 1st, 2020 – July 31st, 2021 to provide a Migrant Education Data system and support. j. We are contracted with State Agency J for May 24th, 2018 – May 23rd, 2021 provide a Migrant Education Data system, 85 workstations/tablets, 125 web users, tablet system server and AWS GovCloud hosting. E.2 System Performance Requirements 1. Describe the proposed system’s ability to meet the system uptime and response times laid out in 5 Section 2.3 of the RFP. Include a description of how the system will meet these requirements points without negatively impacting other ADE
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