Beaver Valley Regional Parks and Regional Trails Committee

Wednesday, November 27, 2019 - 10:00 am

The Regional District of Kootenay Boundary Board Room, Trail, BC

A G E N D A

1. CALL TO ORDER

2. ACCEPTANCE OF THE AGENDA (additions/deletions)

A. The agenda for the November 27, 2019 Beaver Valley Regional Parks and Regional Trails Committee is presented.

Recommendation: That the agenda for the November 27, 2019 Beaver Valley Regional Parks and Regional Trails Committee be adopted as presented.

3. ADOPTION OF MINUTES

A. The minutes from the October 8, 2019 Beaver Valley Regional Parks and Regional Trails Committee meeting are presented. Minutes - 08 Oct 2019 - BVRec - Nov 27/19 Pdf

Recommendation: That the minutes from the October 8, 2019 Beaver Valley Regional Parks and Regional Trails Committee meeting be adopted as presented.

4. DELEGATIONS

A. M. Onyett, Beaver Valley Public Library Re: Annual Budget Report & Request Delegation Request - BV Library - BVRec - Nov 27, 2019 Beaver Valley Public Library Budget Request - BVRec - Nov 27, 2019 Library Stats- BVRec - Nov 27, 2019 BV Library Statistics-19 - BVRec - Nov 27, 2019 Copy of budgetexplaination19-20 - BVRec - Nov 27, 2019

Page 1 of 64

BV Library Budget Explaination 19-20 - BVRec - Nov 27, 2019

Recommendation: That the Beaver Valley Regional Parks and Regional Trails Committee receive the reports as provided by M. Onyett, Beaver Valley Public Library.

5. UNFINISHED BUSINESS

6. NEW BUSINESS

A. M. Daines, Manager of Facilities and Recreation Re: 2020 Beaver Valley Arena Service (011) Work Plan

The 2020 Beaver Valley Arena Service (011) Work Plan is attached for information. Staff Report 011 - BVRec - Nov 27, 2019Pdf 2020 Work Plan 011 BVA Service (2) BVRec - Nov 27, 2019

Recommendation: That the draft 2020 Beaver Valley Arena Service (011) work plan be received and referred to a future meeting.

B. M. Daines, Manager of Facilities and Recreation Re: 2020 Beaver Valley Recreation Service (013) Work Plan

The 2020 Beaver Valley Recreation Service (013) Work Plan is attached for information. Staff Report 013 - BVRec - Nov 27, 2019 Pdf 2020 Work Plan 013 Beaver Valley Recreation Service (2) - BVRec - Nov 27, 2019

Recommendation: That the draft 2020 Beaver Valley Recreation Service (013) work plan be received and referred to a future meeting.

C. M. Daines, Manager of Facilities and Recreation Re: 2020 Beaver Valley Regional Parks and Regional Trails Service (019) Work Plan

The 2020 Beaver Valley Regional Parks and Regional Trails Service (019) Work Plan is attached for information. Staff Report 019 - BVRec - Nov 27, 2019 Pdf

Page 2 of 64

2020 Work Plan 019 BV Parks and Trails Service (2) - BVRec - Nov 27, 2019

Recommendation: That the draft 2020 Beaver Valley Regional Parks and Regional Trails Service (019) work plan be received and referred to a future meeting.

D. M. Daines, Manager of Facilities and Recreation Re: Budget - Village of Montrose

A staff report from Mark Daines, Manager of Facilities and Recreation regarding the budget request from the Village of Montrose. Staff Report - Village of Montrose - BVRec - Nov 27, 2019 Pdf Montrose - BV PARTS Budget (Draft 1Aa) 2020 - BVRec - Nov 27, 2019

Recommendation: That the Beaver Valley Regional Parks and Regional Trails Committee receive the 2020 budget from the Village of Montrose.

E. M. Daines, Manager of Facilities and Recreation Re: Budget - Village of Fruitvale

A staff report from Mark Daines, Manager of Facilities and Recreation regarding the budget request from the Village of Fruitvale. Staff Report - Village of Fruitvale - - BVRec - Nov 27, 2019Pdf Fruitvale 2020 Rec Budget - BVRec - Nov 27, 2019

Recommendation: That the Beaver Valley Regional Parks and Regional Trails Committee receive the 2020 budget from the Village of Fruitvale.

F. M. Daines, Manager of Facilities and Recreation Re: Budget - Beaver Valley Library

A staff report from Mark Daines, Manager of Facilities and Recreation regarding the budget request from the Beaver Valley Library. Staff Report - Beaver Valley Public Library - BVRec - Nov 27, 2019Pdf Beaver Valley Public Library19-20 - BVRec - Nov 27, 2019

Recommendation: That the Beaver Valley Regional Parks and Regional Trails Committee receive the 2020 budget from the Beaver Valley Library.

Page 3 of 64

G. M. Daines, Manager of Facilities and Recreation Re: Age Friendly Program Update

H. M. Daines, Manager of Facilities and Recreation Re: Webster Road Trail - Verbal Update

I. Newsletter Additions

7. LATE (EMERGENT) ITEMS

8. DISCUSSION OF ITEMS FOR FUTURE MEETINGS

9. QUESTION PERIOD FOR PUBLIC AND MEDIA

10. CLOSED (IN CAMERA) SESSION

11. ADJOURNMENT

Page 4 of 64 Attachment # 3.A.

Beaver Valley Regional Parks and Regional Trails Committee

Minutes Tuesday, October 8, 2019 Village of Montrose Office

Committee members present: Director A. Grieve, Chair Director S. Morissette Director M. Walsh

Staff and others present: M. Daines, Manager of Facilities and Recreation M. Forster, Executive Assistant/Recording Secretary K. Tuttle, Village of Fruitvale

CALL TO ORDER

The Chair called the meeting to order at 11:55 am.

ACCEPTANCE OF THE AGENDA (additions/deletions)

The agenda for the October 8, 2019 Beaver Valley Regional Parks and Regional Trails Committee meeting was presented.

The agenda was amended by the addition of a late item: Fruitvale press release on the Age Friendly Coordinator/Program and a change in the agenda order.

Moved: Director Walsh Seconded: Director Morissette

That the agenda for the October 8, 2019 Beaver Valley Regional Parks and Regional Trails Committee meeting be adopted as amended.

Carried

Page 1 of 5 Beaver Valley Regional Parks and Regional Trails Committee October 8, 2019

Page 5 of 64 Attachment # 3.A.

ADOPTION OF MINUTES

The minutes from the September 12, 2019, Beaver Valley Regional Parks and Regional Trails Committee meeting were presented.

Moved: Director Morissette Seconded: Director Walsh

That the minutes from the September 12, 2019 Beaver Valley Regional Parks and Regional Trails Committee meeting be adopted as presented.

Carried

DELEGATIONS

Kelli Tuttle, Village of Fruitvale Re: Age Friendly Transition to RDKB

K. Tuttle, Village of Fruitvale, attended the meeting and provided the Committee members with an Age Friendly Programming Report, a job description for the Age Friendly Coordinator and related financial information. The Committee members also discussed the transitioning of the position from the Village of Fruitvale to the RDKB. The transition will take effect on January 1, 2020.

Director Grieve asked if the Age Friendly Report was considered as draft as she had some suggested changes that K Tuttle felt could be incorporated to the final report.

The Committee also reviewed the revenue sources for the program and were informed that the new Age Friendly Society may have some funds intended for the Age Friendly Program.

Moved: Director Walsh Seconded: Director Morissette

That the Beaver Valley Regional Parks and Regional Trails Committee directs staff to write to the new Age Friendly Society to request that all monies now be transferred to the RDKB in anticipation of the program moving under BV Recreation Programming.

Carried

Page 2 of 5 Beaver Valley Regional Parks and Regional Trails Committee October 8, 2019

Page 6 of 64 Attachment # 3.A.

CLOSED (IN CAMERA) SESSION

Proceed to a closed meeting pursuant to Section 90 (1) (c) of the Community Charter.

Moved: Director Morissette Seconded: Director Walsh

That the Beaver Valley Regional Parks and Regional Trails Committee proceed to a closed meeting pursuant to Section 90 (1) (c) of the Community Charter at 1:50 pm.

Carried

The Beaver Valley Regional Parks and Regional Trails Committee reconvened to the open meeting at 2:05 pm.

K. Tuttle left the meeting at 2:05 pm.

UNFINISHED BUSINESS

There was no unfinished business for discussion.

NEW BUSINESS

M. Daines, Manager of Facilities and Recreation Re: Beaver Valley Regional Parks and Regional Trails Service Review - Discussion

M. Daines informed the Committee that a service review is due to be undertaken as per Service Establishment Bylaw 1393 - Beaver Valley Regional Parks and Regional Trails Service, which states that a service review must be undertaken every five years.

Moved: Director Walsh Seconded: Director Morissette

That the Beaver Valley Regional Parks and Regional Trails Committee directs staff to initiate the service review process as per Service Establishment Bylaw No. 1393. FURTHER, that the service review meeting will be held in conjunction with the next Beaver Valley Regional Parks and Regional Trails Committee meeting.

Carried

Page 3 of 5 Beaver Valley Regional Parks and Regional Trails Committee October 8, 2019

Page 7 of 64 Attachment # 3.A.

M. Daines, Manager of Facilities and Recreation Re: Park Siding School - Discussion

M. Daines sought instruction on the next steps after the Park Siding School tour. There was general agreement to raise the public's awareness of the school by promoting the site on the newsletter and connecting with other schools and the School District.

A. Grieve Re: Arbour Grand Opening - Discussion

Director Grieve provided the Committee members with a review of the Arbour grand opening, which was attended by five First Nations.

M. Daines, Manager of Facilities and Recreation Re: Adoption of Age Friendly Service

A staff report from Mark Daines, Manager of Facilities and Recreation regarding a change in service delivery was presented.

Moved: Director Morissette Seconded: Director Walsh

That the Beaver Valley Regional Parks and Regional Trails Committee receive the manager's report as it pertains to the implications of the Beaver Valley Recreation Service. FURTHER, that the Beaver Valley Regional Parks and Regional Trails Committee approve the addition of the Age Friendly Program to form part of the Beaver Valley Recreation Service. FURTHER, that the Age Friendly Service item will be presented to the Board of Directors at the next Board meeting.

Carried

Discussion Re: Newsletter Additions

There was no discussion necessary.

LATE (EMERGENT) ITEMS

Village of Fruitvale Press Release

Page 4 of 5 Beaver Valley Regional Parks and Regional Trails Committee October 8, 2019

Page 8 of 64 Attachment # 3.A.

Director Walsh expressed his concerns over the recent press release from the Village of Fruitvale regarding the Age Friendly Coordinator position.

DISCUSSION OF ITEMS FOR FUTURE MEETINGS

A discussion of items for future meetings was not required.

QUESTION PERIOD FOR PUBLIC AND MEDIA

A question period for public and media was not required.

ADJOURNMENT

The meeting was adjourned at 2:08 pm.

Page 5 of 5 Beaver Valley Regional Parks and Regional Trails Committee October 8, 2019

Page 9 of 64 Attachment # 4.A.

Board Delegation/Presentation Policy

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KuaIonnyBound.Iry Board / Committee Delegation Request Form

Name of person or organization wishing to app” &0u/or\/aH69RjblxtUlorzuy Marie Bczzurel . Subject of delegation: (‘l\pJl\t*+t delfsi?lé, :A?mm ‘TjuclqerQtipor/7“-+ /Qe§\)«0_£:,(‘~ Purpose of Information Only de1egat1°nlP1°aS€ Check Requesting a letter of support Where appropriate): Request for funding X ‘ Other (please provide details):

Contact Person (if different from above): U Telephone: _ Email: g V > 5 &60:’§L[i 7 I’-} hwonlmfaglelttet >; ‘ n Meeting Date « » . _, , Requested: M0 ll’ lb)!0/ ‘ Technical Requirements: If yes, you are required to submit Will you be using a the presentation before the meeting powerpoint presentation? as Well as bringing it on a memory stick. The Regional District utilizes Microsoft Office products. The Regional District is not responsible for software incompatibility. If your presentation does not work on our equipment, you will not be able to use an electronic presentation. For more information please contact: Director of Corporate Administration 202-843 Rossland Avenue Trail, BC VlR 4S8 Phone: 250-368-9148 Toll Free: 1-800-355-7352 Fax: 250-368-3990 Email: tlenardon(z4‘,rdkb.com Page 1 of 2

Board Delegation] Presentation POIICV Page 1 of 2

Page 10 of 64 Attachment # 4.A.

Board Delegation/Presentation Policy

To facilitate effective delegations:

1. A ten—minute limit is in place. It does not matter how many people speak. Please allow time for questions‘ 2. The name of the person and or group appearing before the Board will be published in the agenda and available to the public. 3. If you have not provided your information prior to the meeting, bring sufficient copies to the meeting. Sixteen (16) copies are required‘ Direct all comments to the Chair. Do not expect an immediate answer. The Board may wish to have further investigation or time to consider the matter‘ 6. You may not be able to appear before the Board on the day requested. You are not confirmed to appear before the Board until you receive confirmation from staff‘ 7. At no time will a delegation be allowed regarding a bylaw which a Public Hearing has been held, or where a Public Hearing is required under an enactment as a prerequisite to the adoption of the bylaw. 8. At no time will a delegation be allowed for the purpose of discussing a matter to be dealt with as a grievance under a collective agreement.

I understand and agree with the terms and conditions of my request to appear as a delegation: _ MarieOnuei t Name of Del\e_g}te/Representativeof Group “‘ (lg % I «i ,,«‘LC)V.L. D Sianature For Office Use Only Referred to Chair: Date

Approved Declined If declined provide explanation:

Date of delegation (if applicable):

Applicant informed of decision:

Signature Date

Page 2 of 2

SUBMIT

Board Delegation] Presentation Policy Page 2 of 2

. 0 1 Page 11 of7 64 5 ‘ BEAVER VALLEY PUBLIC LIBRARY Regional District Budget Request

Summary 2019 2020 2,021 2022 2023 2024 Estimate Budget Budget Budget Budget Budget

OPERATING BUDGET: INCOME: Regional District Grant 201,862 207,918 214,155 220,580 227,197 234,013 Provincial Government Grant 16,531 16,531 16,531 16,531 16,531 16,531 User Fees ( Fines, Copier) 231 236 236 236 236 236 Other Income 25,335 9,535 9,535 9,535 9,535 9,535 Total Income 243,959 234,219 240,457 246,882 253,499 260,315

EXPENDITURES: LABOUR: Salaries/Benefits 161,749 165,777 169,279 172,858 176,514 180,250 Travel/Training 619 631 644 657 670 683 Total Labour 162,368 166,408 169,923 173,515 177,184 180,933

BOOKS/SERVICES: Bank & Accounting Costs 7,588 7,740 7,895 8,052 8,213 8,378 Books 20,933 21,351 21,778 22,214 22,658 23,111 Computer 6,263 6,388 6,516 6,646 6,779 6,915 Magazines/Subscriptions 3,708 3,782 3,858 3,935 4,014 4,094 Membership 375 383 390 398 406 414 Office Supplies & Copier 6,254 6,379 6,506 6,636 6,769 6,904 Programming 3,275 2,329 2,376 2,423 2,472 2,521 To Reserve As per Board 6,000 Total Books/Services 54,396 48,352 49,319 50,304 51,311 52,337

BUILDING COSTS: Attachment # 4.A. Page 12 of 64 Beaver Valley Library Budget Template Building Maintenance 7,039 7,179 7,323 7,469 7,619 7,771 Insurance 3,164 3,227 3,292 3,358 3,425 3,493 Other Building Costs Telephone 4,953 5,052 5,153 4,256 5,361 5,469 Utilities 5,935 6,053 6,174 6,298 6,424 6,552 Total Building Costs 21,091 21,511 21,942 21,381 22,829 23,285

Total Expenditures 237,855 236,271 241,184 245,200 251,324 256,555

CAPITAL BUDGET:

Total Capital Budget - No Capital Funding (Please attach Detail Listing) Attachment # 4.A. Page 13 of 64 Beaver Valley Library Budget Template Attachment # 4.A.

BEAVER VALLEY PUBLIC LIBRARY Regional District Budget Request Labour Cost Detail

2019 Estimate Annual Rate Total Cost Hours 1 Library Director 28.87 1,820.00 52,543.40 2 Library Assistant III 22.21 1,040.00 23,098.40 3 Library Assistant II 22.21 1,040.00 23,098.40 4 Library Assistant I 22.21 1,040.00 23,098.40 5 Student Pages (Mon,Tue,Wed,Sat,Sun) (12.65/13.85) 560.00 7,336.00 6 Summer Student - childrens programs (subsidy) 15.00 490.00 7,350.00 7 Casual Assistant (Sunday and relief)* 15.66 200.00 3,132.00 8 - 9 Training hours in addition to reg. salaries 22.21 174.00 3,864.54 10

Total Wages 143,521.14 Benefits 18,228 Total Labour Costs 161,749.14

2020 Budget Annual Rate Total Cost Hours 1 Library Director 29.44 1,820.00 53,580.80 2 Library Assistant III 22.65 1,040.00 23,556.00 3 Library Assistant II 22.65 1,040.00 23,556.00 4 Library Assistant I 22.65 1,040.00 23,556.00 5 Student Pages (Mon,Tue,Wed,Sat,Sun) (13.85/14.60) 560.00 7,968.00 6 Summer Student - childrens programs (subsidy) 15.60 490.00 7,644.00 7 Casual Assistant (Sunday and relief) 16.00 200.00 3,200.00 8 - 9 Additional training hours, if required. No way to predict 22.65 174.00 3,941.10 10 what training may become available.

Total Wages 147,001.90 Benefits 18,775.00 Total Labour Costs 165,776.90

Beaver Valley Library Budget Template

Page 14 of 64 BEAVER VALLEY PUBLIC LIBRARY Regional District Budget Request

CAPITAL EXPENDITURES 2019 2020 2021 2022 2023 Project Name/Description Budget Budget Budget Budget Budget

1 Facilities Audit--Pave parking lot 2 Shelving 3 Facilities Audit--Replace Roof Top Unit (2016) 4 Facilities Audit--Replace Theromostat (2016) 5 Facilities Audit--Replace DHW 6 Facitilities Audit--Clean and paint exterior 7 Computer replacements/upgrades *2018 8 Furnishings--chairs/shelving/computer stations 9 Flooring replacement 10 Chidlren's corner-update with shelving 11 Computer replacements/upgrades 2017* 12

*Public computer and OPAC computers *new children's early literacy computer

No capital monies are being requested for 2020 budget year. TOTAL CAPITAL REQUESTED - - - - -

FOLLOW UP REPORT FOR 2019 CAPITAL GRANT

Please attach supporting detail

2019 CAPITAL REVENUE 2019 Actual

no capital monies

Total 2019 Grant

2019 CAPITAL EXPENDITURES 2019 Actual Report/Comments

Total 2019 Expenditures Attachment # 4.A. Page 15 of 64

Beaer Valley Library Budget Template Attachment # 4.A.

2016 2017 2018 General Library Stats: Members 2967 2979 3053 Materials Borrowed 22238 25073 21399 e and audiobooks Borrowed 3035 3013 3041 InterLibrary Loans 2484 2725 3026 BC OneCard 1331 922 1807 Free Public Internet (wifi, too) 1859 1509 1525 Database Usage 295 300 310 Exam Invigilation 14 27 25 Volunteer hrs worked 410 382 410 Website "hits" 4624 4220 4356

Children's Programming: BV Adventure Picnic 105 147 101 Fruitvale Strong Start 210 did not attend 100 STEAM programming Science World Tech Kits (FES) Summer Reading Club 210 258 234 Mother Goose/Moose 614 360 no data Kids programming 2000 1248 801 Live History (JLC/FES/Library) Harry Potter book night Teacher Blocks-materials lent 375 400 356 Movie Afternoons 47 87 62 Class visits (number of students) 45 40

Adult Programming Author Readings 11 33 16 Adult Programming, Misc knitting/crochet drop-in 59 158

Seniors' Programming In library sessions 24 Mobile Library-Trial (loans) Mobile Library-Trial (new memb) Mobile Library-attendance

Friends of the Library May Day's Seniors Tea (attend.) 70 68 75 Christmas Craft Fair (attendance) 1235 1172 1167 Value of Lunches locally purchased 39 meals =$359 20 meals =$329 29 meals = $321

Community Progams Be in the BV (by our table) 100

Page 16 of 64 Attachment # 4.A.

To Jun 2019

3138 11822 2100 1496 654 1040 169 11 225 2161

165 144 28 112 294 183 100 202 20 280 30 30

99 96

30 57 11 13

Page 17 of 64 Attachment # 4.A.

Beaver Valley Public Library:

Stats for RDKB: 2016-2017-2018-2019: Explanations of categories on accompanying spreadsheet.

GENERAL LIBRARY STATISTICS:

Members:

Members of the library are those who have signed up for library cards.**

Circulations:

The number of times materials, including books, magazines, movies, physical audiobooks, etc circulate**

** You will notice that memberships and circulation numbers fluctuate through the years; this is due, at least in part, to the fact that as people either come to or leave the communities, the make up of members may be different (ie families traditionally take out higher numbers of materials, often on one card, than do single people) e-audiobook circulations:

These are e and audio books that are available for loan via our website.

InterLibrary loans:

Library materials that are either loaned to other libraries or borrowed from other libraries.

BC OneCard:

If you have a library card at any library in BC you are entitled to borrow from any library in BC; materials may be returned at any BC library for return to the lending library.

Free Public Internet:

We have three (3) public Internet/word processing computers and also have free Wifi available. In addition, the regular staff and/or summer student are available during all opening hours to give help to those who need …whether on their own computers or on our public computers. Many things have gone only online and not everyone has high speed Internet (ie not available in their area or not able to afford) or a computer at home. In addition, beginning November 2019 we will be offering one (1) hour free computer tutoring on Sundays from 130-230pm; this will be useful for those seeking employment, online applications, government forms and for those who are new to computers, laptops, tablets, etc.

Exam supervision:

We invigilate exams from elementary levels, homeschool , college and right up to university level.

Page 18 of 64 Attachment # 4.A.

Volunteer hours:

We are very fortunate to have some very steady and reliable volunteers that help with checking library materials in and out, shelving materials and pulling InterLibrary loan requested materials to assist staff.

CHILDREN’S PROGRAMMING:

Adventure Picnic: community service providers showcase:

The Adventure picnic (formerly hosted by BV Recreation and known as the Teddy Bear Picnic until taken over by the library). The BV Adventure Picnic is a community service providers showcase for parents of children under 6 years; parents and children attend the Picnic together. In addition, we are happy to host the Kindergarten classes from FES and their teachers (older grade students also attend as helpers). This annual event is jointly hosted by the library and BV Recreation.

Fruitvale Strong Start:

For the past several years the Library has been attending the Fruitvale Strong Start once a week to provide a “Library at FES” story time for children and parents.

STEAM programming:

In 2019 we began hosting STEAM programming monthly at the Library; our Children’s Librarian presents a variety of programming designed to support STEAM learning. In addition, we are happy to be able to partner with FES, Mrs Ganzert specifically, to bring enhanced programming to the elementary aged students in our communities.

Science World Traveling STEAM kits:

We were especially happy to partner with FES to bring the Kootenay Library Federation organized Science World Robot kits to classes at the elementary school. Our children’s librarian attended and assisted in presenting these interactive kits to three (3) different classes.

Summer Reading Club:

Summer Reading Club is a provincial program administered via Libraries and Literacy Branch, Ministry of Education. We are provided with a guide book and it is up to our Children’s Librarian and summer student to fill it out, plan programming and set up guest visits, crafts, etc This past summer we were happy to host BV parks program attendees and we also had a visit from the STEAM truck based at Ross Spur. Another bonus of SRC is that we are able to hire a local college age student to work with our Children’s Librarian to present SRC sessions.

Mother Goose/Mother Moose: Trial as Mother Moose (no certified Mother Goose leader at this time, so are not allowed to call it Mother Goose. In addition, this program is no longer funded by Columbia Basin Alliance for Literacy due to not having a trained Mother Goose facilitator):

Page 19 of 64 Attachment # 4.A.

This is an early literacy program aimed at parents and children (ages birth to age 3) with stories, songs and snacks. We present three (3) 8 or 9 week sessions per year.

Ready, Set, Learn:

Each year the Children’s Librarian attends FES to promote the library at the annual RSL program, which introduces parents and children (entering Kindergarten); we do a craft and also have information about our Summer Reading Club available.

After School Hour:

A one (1) hour after school program of crafts and stories for children from K- to age 12.

Live History tour (2019):

This year we were happy to host the Live History traveling drama troupe; each presentation is geared to local history of the area they are presenting in. We were very happy to be able to share the troupe with JL Crowe history students (for an interactive history related game show) and Fruitvale Elementary (a workshop on how to solve clues related to escape rooms …logic, etc) ; in the evening there was a time travel mystery night hosted at the Library.

Movie afternoons:

We currently have two (2) different public viewing licenses to allow us to show movies to children ages 5-12yrs.

Class Visits:

Each year we host the kindergarten classes for a “Get to Know your Library” tour that includes, a tour, scavenger hunt and stories and crafts.

Teacher Blocks:

We have several teachers who email the Children’s Librarian with their current theme block and we collect books to enhance what the school has and drop them off to the teacher at FES; they simply email when they are done and we pick them up also.

Harry Potter Book night:

Started by the Bloomsbury Publishing company the Harry Potter nights are sessions that celebrate all things Harry Potter. The Publishers set the theme and provide some materials and craft ideas and we

Page 20 of 64 Attachment # 4.A.

provide the space and do the invites. 2019 was the first year we participated and we are already on the list for the 2020 session.

BV Youth Book Club (2016):

We hosted four (4) meetings of the BVY book club on Sundays through the winter.

ADULT PROGRAMMING:

Backyard Herbalism: 38 total attendance

Together with Amber Watson-Rosse of Grizzly Bear we presented a six (6) month program to introduce the lay person to wild herbs available locally.

Knitting Crochet drop in:

Knitting/Crochet drop in has a very regular attendance and has been running for the past couple of years.

Knitting Classes via Yarnia:

In 2018 we hosted 6 knitting classes put on by Yarnia (a local home business at that time)

Movie about the British Home Children:

We worked with the Beaver Valley Pend d’Oreille Historical group and the Retired Teachers Group to bring the film to the Beaver Valley with one (1) showing at the Library and one (1) showing at Mountainside Village.

SENIORS PROGRAMMING:

Seniors outreach: Trial:

In 2019 we began a trial program taking library materials to the two (2) seniors’ facilities in Fruitvale. The interest and participation is better than expected and we are hoping to continue this service.

Seniors Programming in the Library:

We have been hosting a series of Seniors information session from COSCO Seniors’ Health and Wellness Institute; our local presenter is Theresa Buchner. The sessions have been well attended and the series is on-going, with the next one being on November , 2019 with a topic of “Safety in the Home”

Page 21 of 64 Attachment # 4.A.

Home Delivery:

If any person in our library service area is unable to attend the library for any reason (lack of transport or illness, etc) they can call and make arrangements for staff to deliver the materials to their home; we also do pick up once the person is done.

COMMUNITY:

Yearly donation to community chest/food bank:

In place of purchasing gifts for staff and volunteers at Christmas (as was done in the past), we allocate the same amount spent previously on gifts and make a donation to the Christmas Hamper program in the name of our excellent staff and volunteers.

Support for local businesses:

When we are doing our community survey for Strat Planning or running blind date with a book, we purchase prizes from local businesses (ie gift card from Liberty Foods or gift card from Country Roads). In addition, we also support local jobs by purchasing our office supplies, furniture, etc from Hall’s (Mill’s). Kiss My Grass takes care of weed removal for us and Beaver Valley Yard Care takes care of snow removal. Supply, installation and maintenance of our HVAC is done by NG Heating and Refrigeration.

Friends of the Library

May Days Seniors Tea:

As a way to give back to the community, the Friends of the BV Library host the Seniors Tea at the Beaver Valley Manor; this tea is free of charge and while the cost of tea and fruit plates is covered by the May Days Committee, the baking is all done by our dedicated volunteer bakers. (the fruit plates and any leftover baking goes to the Citizen of the Year gathering and also to the card tournament participants)

Craft Fair: Community support:

Annually the Christmas Craft Fair brings shoppers from many other communities into Fruitvale, which is a wonderful way to bring new people into our communities. Often there is also an antiques and collectibles sale in Montrose on the same day as the Craft Fair which draws people from Fruitvale down into Montrose as well. It is our hope that people will check out and support other local businesses as well since they are in Fruitvale already.

Page 22 of 64 Attachment # 4.A.

Commmunity partners:

BV Recreation; RDKB; COSCO Seniors Programming; Mountainside Village; Beaver Valley Manor; Grizzly Roots Botanials; JL Crowe; Fruitvale Strong Start; Community Chest; Country Roads; Beaver Valley and Pend d’Oreille Historical Society; Retired Teachers group; Fruitvale Elementary School; Columbia Basin Alliance for Literacy; Liberty Foods, to name a few.

In addition to outreach, programming, etc we are happy to be able to employ five (5) regular staff, four (4) student pages, one (1) casual staff and to support one (1) staff person with autism. We endeavor to hire local students, as employment opportunities are limited in our communities.

Page 23 of 64 Attachment # 4.A.

BEAVER VALLEY PUBLIC LIBRARY

Detailed Listing for Budget 2019 Estimate 1)Other Income 2019 1)Other Income 2020 *$4411 HRDC Grant (Summer Student) $4,411 HRDC not guaranteed or less weeks (funded less weeks than applied for) $17,008 Prov.Grants other than Operating. Prov. Grants other than operating--not guaranteed *$2570 Misc. Income (Bank Interest) $3,624 Misc. Income (Bank Interest) $23,989 $8,035 * at date of budget submission this grant has not been received * We moved part of our general account into a Summit Savings to get the best interest.

2) Salaries 2019 2)Salaries 2020 $7,350 Students (offset with HRDC grant) $7,644 Students

$136,171 Staff $139,357 Staff $18,228 Benefits $18,775 Benefits $161,749 $165,776

3) Bank & Accounting 2019 3) Bank & Accounting 2020 $7,588 Banking costs, $7,740 Banking costs, Bookkeeper/finance position Bookkeeping/finance position & cost of & cost of yearly Audit yearly audit.

4)Programming & Misc 2019 4)Programming & Misc 2020

$3,275 Misc, PR, Kids programming, volunteer exp. $2,329 Misc. P.R., kids programming, volunteer exp. $3,275 $2,329 We hosted a traveling drama group for workshops at JL Crowe and also at FES; plus one show at the library, so this is amount is higher

On the Budget request form (2019 column) you will see a $6000 reserve, as per Board; that is to cover any extra costs for the trial community outreach programming I spoke about at my last Budget presentation. We began offering infant/toddler programming at the Library and also began "BV Library at the BV Manor and also at Mountainside Seniors Facility" alternating Mondays. To explain provincial grants a bit: The provincial "Operating Grant" may not be used for salaries, etc and so we use this grant as most of our "Book Budget" The Operating Grant has been fairly stable over the past few years, meaning we receive it with no increase or decrease.

The "Other Grants" remain up in the air each year; we remain hopeful to receive them but are never sure and are not sure if the amounts will remain the same year to year.

The situation with the "Other Grants" is the reason that we ensure we retain some surplus monies in reserve at year-end to offset any shortfalls in our Income for future years. This has also allowed us to pay for our new HVAC unit without asking for additional Capital funds.

Page 24 of 64 BEAVER VALLEY PUBLIC LIBRARY

2) Salaries 2019 2)Salaries 2020 $7,350 Students (offset with HRDC grant) $7,644 Students

$136,171 Staff $139,357 Staff $18,228 Benefits $18,775 Benefits $161,749 $165,776

3) Bank & Accounting 2019 3) Bank & Accounting 2020 $7,588 Banking costs, $7,740 Banking costs, Bookkeeper/finance position Bookkeeping/finance position & cost of & cost of yearly Audit yearly audit.

4)Programming & Misc 2019 4)Programming & Misc 2020

On the Budget request form (2019 column) you will see a $6000 reserve, as per Board; that is to cover any extra costs Attachment # 4.A. for the trial community outreach programming I spoke about at my last Budget presentation. We began offering infant/toddler Page 25 of 64 programming at the Library and also began "BV Library at the BV Manor and also at Mountainside Seniors Facility" alternating Mondays. To explain provincial grants a bit: The provincial "Operating Grant" may not be used for salaries, etc and so we use this grant as most of our "Book Budget" The Operating Grant has been fairly stable over the past few years, meaning we receive it with no increase or decrease.

The "Other Grants" remain up in the air each year; we remain hopeful to receive them but are never sure and are not sure if the amounts will remain the same year to year.

STAFF REPORT

Date: 27 Nov 2019 File To: Beaver Valley Recreation Committee From: Mark Daines - Manager of Facilities and Recreation Re: Staff Report-BVRC-2020 Work Plans

Issue Introduction A staff report from Mark Daines, Manager of Facilities and Recreation, regarding the first draft of the 2020 Work Plan for the Beaver Valley Arena Service 011.

History/Background Factors In June 2017 Service Managers were informed that they are going to be required to submit to the Board a new Work Plan for each service which they manage. The purpose of the Work Plans are to outline to the Board how much time is allocated to maintaining the service, along with identifying resources required and special projects that require extra time and attention.

Implications Once the Work Plans are approved by the Board there will be expectations for managers and staff to work within the parameters of the Work Plans.

Advancement of Strategic Planning Goals That by completing the Work Plans ensures that we are responsible and pro-active in funding our services and that plans are developed to address aging infrastructure in our services to ensure sustainable services.

Background Information Provided See the first draft of the Work Plan attached for Beaver Valley Arena Service (011).

Alternatives This Work Plan is a draft only and is for discussion.

Page 27 of 64 Attachment # 6.A.

Recommendation(s) That the draft 2020 Beaver Valley Arena Service 011 Work Plan be received and referred to a future meeting.

Page 28 of 64 Attachment # 6.A.

Beaver Valley Arena Service

2020 Work Plan

BEAVER VALLEY ARENA SERVICE 2020 Mark Daines, Manager of Facilities and Recreation Service Number 011 Updated October 24, 2019

Page 29 of 64 Attachment # 6.A.

Beaver Valley Arena Service

Service Name: Beaver Valley Arena

Service Number: 011

Committee Having Jurisdiction: Beaver Valley Recreation Committee

General Manager/Manager Responsible: James Chandler, General Manager Operations/DCAO Mark Daines, Manager of Facilities and Recreation

Description of Service:

Provides for operations and maintenance of the Beaver Valley Arena for the communities in the Kootenay Boundary including Electoral Area A, Fruitvale and Montrose.

Establishing Authority:

Regional District of Kootenay Boundary Establishment Bylaw No. 1393, January 9, 2009.

Requisition Limit: $1,750,000

2019 Requisition / Budgeted Expenditures: The Requisition is $455,902 and the Expenditures are $625,391

Regulatory or Administrative Bylaws: N/A

Page 30 of 64 Attachment # 6.A.

Service Area/ Participants: Electoral Area A, Village of Fruitvale, Village of Montrose.

Service Levels:

Ice Facility Operations: September to May, 7am-11pm, 7 days per week. In managing the service, the Manager is responsible for overseeing human resource management, Occupational Health and Safety, project management, maintenance coordination, operations, communications, RDKB staff inquiries and public inquiries.

Human Resources:

Page 31 of 64 Attachment # 6.A.

Ice User Fees and Charges

 Adult Prime $122.00/hr  Youth Prime $67.00/hr  Youth Non-Prime $46.00/hr  JR B HOCKEY RATES: $364.00/game Practice is $46.00 per hour (morning ice) or $64.00 per hour (evening ice)

Regulations and compliance

Technical Safety BC, Work Safe, Municipal Insurance Association.

2019 Accomplishments:

A number of Capital Improvements were made to the Beaver Valley Arena in 2019. These Capital Improvements were planned projects as part of the 2018-2022 financial plan.

Mechanical Hoist $3,500 (2) Compressors: $25,000

Page 32 of 64 Attachment # 6.A.

Main Power Upgrade $23,000 Nitehawk’s Dressing Room

Significant Issues and Trends:

Beaver Valley Arena was built in 1974 and the components and functionality of the building have outlived it’s needs and requirements by user groups of the Beaver Valley. Typically, Arenas have a life expectancy of 35 years.

During the Nitehawk playoffs, there is not enough seating capacity. Beaver Valley staff have to bring in extra seating to accommodate the overflow.

In addition, there is not enough parking to handle the capacity of automobiles. Vehicles are parked on both side of Green road making it tight for emergency vehicles to travel through. The RDKB has provided overflow parking on the Village of Fruitvale lot behind the middle school.

Minor Hockey Prime and non-prime bookings were down in 2019 because there are less games and tournaments scheduled by the league. Nitehawk’s Prime and non-prime time bookings wer down because they only made it through one round of playoffs last year. The longer the Nitehawk’s are in the playoffs, the more they will book morning and evening ice and games.

The Nitehawk’s management have expressed interest in seeing the Spud Shack merge with the Concession on the ground floor which would create efficiencies.

Occupational Health and Safety

The RDKB is strongly committed to occupational health and safety and dedicates considerable staff and financial resources to fulfill our commitment. There is an active Joint Labour/Management OH&S Committee that meets and conducts inspections regularly. The OH&S Committee has participants from all departments. In addition, every department conducts regular safety meetings and inspections specific to the department.

Page 33 of 64 Attachment # 6.A.

2020 PROJECTS

Page 34 of 64 Attachment # 6.B.

STAFF REPORT

Date: 27 Nov 2019 File To: Beaver Valley Recreation Committee From: Mark Daines - Manager of Facilities and Recreation Re: Staff Report-BVRC-2020 Work Plans

Issue Introduction A staff report from Mark Daines, Manager of Facilities and Recreation, regarding the first draft of the 2020 Work Plan for the Beaver Valley Recreation Service 013.

Implications Once the Work Plans are approved by the Board there will be expectations for managers and staff to work within the parameters of the Work Plans.

Background Information Provided See the first draft of the Work Plan attached for Beaver Valley Recreation Service (013).

Alternatives This Work Plan is a draft only and is for discussion.

Page 35 of 64 Attachment # 6.B.

Recommendation(s) That the draft 2020 Beaver Valley Recreation Service 013 Work Plan be received and referred to a future meeting.

Page 36 of 64 Attachment # 6.B.

Beaver Valley Recreation Service

2020 Work Plan

BEAVER VALLEY RECREATION SERVICE

Mark Daines, Manager of Facilities and Recreation Service Number 013 Updated: October 30, 2019

Page 37 of 64 Attachment # 6.B.

Beaver Valley Recreation Service

2020 Work Plan

Service Name: Beaver Valley Recreation

Service Number: 020-013

Committee Having Jurisdiction: Beaver Valley Recreation Committee

General Manager/Manager Responsible: James Chandler, General Manager of Operations/DCAO Mark Daines - Manager of Facilities and Recreation

Description of Service:

Beaver Valley Recreation provides recreation and special event programming services and facilities maintenance to the communities in the Kootenay Boundary including Electoral Area A, Fruitvale and Montrose.

The Beaver Valley Recreation Service was established in 1971 by the Village Councils of Montrose, Fruitvale, and Area A. The objectives of the Service are to strengthen community groups and organizations, improve the quality of community life, to co-ordinate programs and events, develop quality leadership, to provide facilities and the opportunity for people to use them and to equalize recreational opportunities among the communities. Establishing Authority:

Regional District of Kootenay Boundary Establishment Bylaw No. 1393, January 9, 2009.

Page 38 of 64 Attachment # 6.B.

Service Area/Participants: Electoral Area A, Fruitvale and Montrose.

Requisition Limit: $1,750,000

2019 Requisition / Budgeted Expenditures: $239,902/$278,292

Regulatory or Administrative Bylaws: N/A

Service Levels: The Beaver Valley Recreation Committee meets once per month. The role of the committee is to encourage, assist and advise on the development of community recreation.

This department is responsible for the recreation programming for youth, adult and seniors for Beaver Valley.

Page 39 of 64 Attachment # 6.B.

Human Resources:

2019 Accomplishments:

 The Beaver Valley Recreation Service Completed a survey on Recreation and conducted the 5 year Service Review.

Significant Issues and Trends:

2020 will see the continuation and completion of existing service levels. The emerging trends we are seeing in participation among user groups justifies where we are going in recreation.

The recreation survey of residents in the Beaver Valley in 2019 revealed that residents felt that these recreation facilities were most important:

 Ice Arena  Public Parks  Trails  Campgrounds  The recreation survey of residents in the Beaver Valley in 2019 revealed that residents felt that these recreation activities were most important:

 Adventure Activities  Outdoor Fitness  Outdoor Sports

Page 40 of 64 Attachment # 6.B.

Emerging trends in BV rec. programming are seeing increased interest in Box Kick, Yoga and Zumba Gold among the adult demographic between the ages of 25-50. (See chart below)

2018 2017 2016 2015 2014

In youth programming BV Rec. saw the number of registrants in Hot Shots Hockey and Soccer steadily increase from 2016 to 2018.

2018 2017 2016 2015 2014

 Beaver Valley Family Park saw a decrease in revenue from $2045 in 2012, to $5025 in 2019.

 Disc Golf sales in the office increased from $777.00 in 2017 to $877.00 in 2018.

Page 41 of 64 Attachment # 6.B.

Changes for BV Rec Programming

Beaver Valley Recreation will be taking over management of the Age Friendly Program in 2020.

Occupational Health and Safety

Projects:

Page 42 of 64 Attachment # 6.C.

STAFF REPORT

Date: 28 Oct 2019 File Staff Report-BVRC- 2020 Work Plans To: Beaver Valley Recreation Committee From: Mark Daines - Manager of Facilities and Recreation Re: Staff Report-BVRC-2020 Work Plans

Issue Introduction A staff report from Mark Daines, Manager of Facilities and Recreation, regarding the first draft of the 2020 Work Plan for the Beaver Valley Regional Parks and Regional Trails Service 019.

Implications Once the Work Plans are approved by the Board there will be expectations for managers and staff to work within the parameters of the Work Plans.

Background Information Provided See the first draft of the Work Plan attached for Beaver Valley Regional Parks and Regional Trails Service.

Page 43 of 64 Attachment # 6.C.

Alternatives This Work Plan is a draft only and is for discussion.

Recommendation(s) That the draft 2020 Beaver Valley Regional Parks and Regional Trails Service 019 Work Plan be received and referred to a future meeting.

Page 44 of 64 Attachment # 6.C.

Beaver Valley Regional Parks

and Regional Trails Service

2020 Work Plan

BEAVER VALLEY REGIONAL PARKS AND REGIONAL TRAILS SERVICE

Mark Daines, Manager of Facilities and Recreation Service Number 019 Updated: October 21, 2019

Page 45 of 64 Attachment # 6.C.

Beaver Valley Regional Parks and Regional Trails Service

2020 Work Plan

Service Name: Beaver Valley Regional Parks and Regional Trails

Service Number: 019

Committee Having Jurisdiction: Beaver Valley Recreation Committee General Manager/Manager Responsible: James Chandler, General Manager of Operations/DCAO Mark Daines, Manager of Facilities and Recreation

Description of Service:

Provides capital asset management, maintenance and operations of the recreation facilities for the communities in the Kootenay Boundary including Electoral Area A, Fruitvale and Montrose. Establishing Authority:

Regional District of Kootenay Boundary Establishment Bylaw No. 1393, January 9, 2009.

Requisition Limit: $1,750,000.00 for Parks and Trails, BV Rec and BV Arena.

2019 Parks and Trails Requisition / Budgeted Expenditures:

$853,052/$935,745

Page 46 of 64 Attachment # 6.C.

Regulatory or Administrative Bylaws: N/A

Service Area Map / Participants: Electoral Area A, Fruitvale and Montrose.

Page 47 of 64 Attachment # 6.C.

Service Levels

Provides maintenance and/or operations and asset management for the following facilities:

Mazzochi Park Beaver Valley Family Park Beaver Valley Library

Beaver Valley Skatepark Park Siding School Pend d’Oreille Cemetery

Beaver Valley Trails Beaver Valley Arena First Nations Arbor

Mazzochi Park is open from May until the end of October. It houses 2 soccer pitches, a playground and washroom facilities. BVR maintains the fields and coordinates soccer games and practice times.

Beaver Valley Arena operates from August to May. It’s hours of operation run 7am-11pm Monday through Sunday.

Beaver Valley Family Park is open from May long weekend to Labour Day long weekend. An on site Park Attendant collects fees and maintains the sites and washroom facilities. The Recreation department takes care of bookings and operations staff look after the maintenance of the park.

Page 48 of 64 Attachment # 6.C.

Park Siding School House is open from June 1 to Labour Day Long weekend for tours. The Recreation Department schedules and provides tours which are free to the public.

Pend d’Oreille Cemetery is open year round to those who wish to pay their respects or do genealogy work. It is in inactive site. The recreation department provides landscaping upkeep in the spring and the fall as well as monthly inspections of the property.

Beaver Valley Skatepark located in Montrose is open from May to November. BV Rec oversees operations and maintenance of the park.

BV Library located in Fruitvale serves the residents of Fruitvale, Montrose and Area A. and is open Monday, Tuesday, Wednesday 11am-8pm, Thursday and Friday 11am-5pm, Saturday 1-5pm, and from November through March and are open Sunday 1-5pm

First Nations Arbor located in Beaver Creek Provincial Park is open May through to the end of September. BV Parks and Trails service oversees maintenance of the Arbor.

2019 Accomplishments:

2019 saw the continuation of existing service levels and major capital improvements including:

 Installation of (2) new Compressors in Refrigeration Plant at Beaver Valley Arena  Renovation of main office in Beaver Valley Arena  Renovation of Nitehawk’s dressing room  Sealcoating of roof and gutters at Beaver Valley Arena  Replacement of utility poles for main electrical upgrade at Beaver Valley Arena  Installation of new playground in Beaver Valley Family Park  Construction of new extension of hiking trail on Webster Rd.  Completed a community survey on Recreation.  Completion of the 5 year service review.

Page 49 of 64 Attachment # 6.C.

Significant Issues and Trends:

2020 will see the continuation and completion of existing service levels, and in addition, the RDKB will be embarking on a region wide asset management plan process.

Page 50 of 64 Attachment # 6.D.

STAFF REPORT

Date: 28 Oct 2019 File Staff Report-BVRC- 2020 Financial Plans To: Beaver Valley Recreation Committee From: Mark Daines - Manager of Facilities and Recreation Re: Budget - Village of Montrose

Issue Introduction A staff report from Mark Daines, Manager of Facilities and Recreation regarding the budget request from the Village of Montrose.

History/Background Factors The Beaver Valley Recreation Service was established in 1971 by the Village Councils of Montrose, Fruitvale and Area A. The objectives of the Service are to strengthen community groups and organizations, improve quality of life, to co-ordinate programs and events, develop quality leadership, to provide facilities and the opportunity for people to use them, and to equalize recreational opportunities among the communities.

The Beaver Valley Arena was built in 1974 and still provides an essential recreation service to communities within the RDKB with regards to Jr. B Hockey, minor hockey, figure skating, recreational hockey, school programs, and special events. The Arena operating season is August to May and is open 7 days a week from 7am-11pm with exception to statutory holidays. In order to operate the arena effectively and provide the service level that is required to accommodate all user groups the facility requires:

1. Manager of Facilities and Recreation 2. Recreation Programmer 3. 4 full time arena/parks attendants that work shifts from 7 am-3 pm and 3 pm- 11 pm Monday to Sunday. 4. 2 Casuals to cover sick and holiday time.

Page 51 of 64 Attachment # 6.D.

4 Skate patrollers

Implications None

Advancement of Strategic Planning Goals The financial plans ensure that we are responsible and proactive in funding our services and the budgets include plans to address aging infrastructure in our services to ensure sustainable services.

Background Information Provided See the budget attached.

Alternatives None

Recommendation(s) That the Beaver Valley Regional Parks and Regional Trails Committee receive the 2020 budget from the Village of Montrose.

Page 52 of 64 Attachment # 6.D.

The Corporation of the Village of Montrose Regional District Budget Request - B.V. Recreation 2020 - 2024 Financial Plan

Summary 2019 2020 2021 2022 2023 2024 Budget Budget Budget Budget Budget Budget EXPENDITURE: Community Hall: Village Labour 5,000 5,125 5,227 5,342 5,460 5,569 Village Equipment 956 980 1,000 1,022 1,044 1,065 Materials & Supplies 4,500 4,613 4,728 4,846 4,967 5,066 Janitorial Services 8,100 8,262 8,386 8,512 8,640 8,813 Contract Services 3,091 3,168 3,247 3,328 3,411 3,479 Property Insurance 2,850 2,921 2,994 3,069 3,145 3,223 Water 333 350 368 386 405 425 Sewer 430 452 474 498 523 549 Garbage 182 182 182 182 182 182 Power 3,197 3,357 3,525 3,700 3,886 3,983 Gas 2,600 2,808 2,920 3,037 3,157 3,235 Telephone 776 792 808 824 840 857 TOTAL COMMUNITY HALL 32,015 33,010 33,859 34,746 35,660 36,446

Skateboard Park: Village Labour 1,100 1,128 1,150 1,175 1,200 1,224 Village Equipment 472 484 493 504 515 525 Materials & Supplies 200 205 210 215 220 224 Property Insurance - - - - Garbage 182 182 182 182 182 182 TOTAL SKATEBOARD PARK 1,954 1,998 2,035 2,077 2,117 2,155

Montrose Park: Village Labour 7,500 7,688 7,841 8,014 8,190 8,354 Village Equipment 3,197 3,277 3,343 3,416 3,491 3,561 Materials & Supplies 2,576 2,640 2,706 2,774 2,843 2,900 Property Insurance 1,123 1,151 1,180 1,209 1,239 1,270 Water 333 350 368 386 405 425 Garbage 182 182 182 182 182 182 Third Party Charges 2,060 2,112 2,165 2,219 2,275 2,320 TOTAL MONTROSE PARK 16,972 17,400 17,785 18,200 18,625 19,012

Bernie McMahon Field: Village Labour 3,767 3,861 3,938 4,025 4,113 4,195 Village Equipment 1,573 1,612 1,645 1,681 1,718 1,752 Materials & Supplies 1,050 1,076 1,103 1,131 1159 1182 Third Party Charges 1,015 1,040 1,066 1,093 1120 1142 Property Insurance 178 182 187 191 196 201 Water 333 350 368 386 405 425 Garbage 182 182 182 182 182 182 TOTAL BERNIE McMAHON FIELD 8,097 8,304 8,489 8,689 8,893 9,079

SUB-TOTAL EXPENDITURE 59,038 60,712 62,169 63,712 65,295 66,692

Administration: Administration Charge (10%) of Exp. 5,904 6,071 6,217 6,371 6,530 6,669

TOTAL EXPENDITURE 64,942 66,783 68,386 70,083 71,825 73,361

REVENUES: User Fees - Community Hall (9,500) (9,800) (10,100) (10,400) (10,700) (11,000)

TOTAL RDKB CONTRIBUTION 56,446 56,983 58,286 59,683 61,165 62,361

Page 1

Page 53 of 64 The Corporation of the Village of Montrose Regional District Budget Request - B.V. Recreation 2020 - 2024 - 5yr Capital Program

CAPITAL EXPENDITURES 2019 2020 2021 2022 2023 2024 Project Name/Description Budget Budget Budget Budget Budget Budget Multi-purpose Court /Fencing Upgrade 6,000 5,000 Montrose Park/Ball Field - Park Fencing 15,000 5,000 12,500 Community Hall Kitchen Upgrade 4,000 15,000 5,000 Community Hall - Table/Chair Replacement 5,000 2,500 5,000 Community Hall - Int. Painting 7,500 Community Hall - D/S Acoustics Improvements Community Hall - Washroom Fixtures 5,000 Community Hall - Exterior Painting Montrose Park - Washroom Upgrades Montrose Park - Picnic Shelter Upgrades 2,500 Montrose Park - Structure Surface Upgrade 30,000 Montrose Park Structure Upgrade 25,000 10,000 10,000 Montrose Pk. Pathway Lighting Imprvts/Asphalt 5,000 5,000 Montrose Spray Park Upgrade 5,000 5,000 Montrose Hall HVAC Repairs 10,000 Montrose Hall Roof Repairs 10,000

TOTAL RDKB CAPITAL REQUEST $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 $ 35,000.00 Attachment # 6.D. Page 54 of 64 Page 2 Attachment # 6.E.

STAFF REPORT

Date: 27 Nov 2019 File To: Beaver Valley Recreation Committee From: Mark Daines - Manager of Facilities and Recreation Re: Budget - Village of Fruitvale

Issue Introduction A staff report from Mark Daines, Manager of Facilities and Recreation regarding the budget request from the Village of Fruitvale.

Page 55 of 64 Attachment # 6.E.

Implications None

Background Information Provided See the budget attached.

Alternatives None

Recommendation(s) That the Beaver Valley Regional Parks and Regional Trails Committee receive the 2020 budget from the Village of Fruitvale.

Page 56 of 64 Attachment # 6.E.

The Corporation of the Village of Fruitvale Regional District Budget Request - B.V. Recreation 2020 - 2024 Financial Plan

Summary 2019 2020 2021 2022 2023 2024 REVENUE: Budget Budget Budget Budget Budget Budget EXPENDITURE: Community Hall: Village Labour 16,500 16,900 17,323 17,756 18,199 18,654 Village Equipment 1,100 1,100 1,128 1,156 1,185 1,214 Materials & Supplies 2,500 2,600 2,665 2,732 2,800 2,870 Janitorial Services 16,000 14,000 14,350 14,709 15,076 15,453 Contract Services 24,300 20,942 21,466 22,002 22,552 23,116 Property Insurance 6,000 6,000 6,150 6,304 6,461 6,623 Water 400 450 461 473 485 497 Sewer 350 370 379 389 398 408 Garbage 1,800 1,840 1,886 1,933 1,981 2,031 Power 7,140 7,500 7,688 7,880 8,077 8,279 Gas 4,944 5,200 5,330 5,463 5,600 5,740 Telephone 3,500 3,590 3,680 3,772 3,866 3,963 TOTAL COMMUNITY HALL 84,534 80,492 82,504 84,567 86,681 88,848 -5.02% 2.50% 2.50% 2.50% 2.50% Haines Park: Village Labour 15,000 21,525 22,063 22,615 23,180 23,760 Village Equipment 10,000 18,500 18,963 19,437 19,922 20,421 Materials & Supplies 1,500 1,500 1,538 1,576 1,615 1,656 Contract Services 16,615 5,650 5,791 5,936 6,084 6,237 Property Insurance 400 420 431 441 452 464 Power 750 770 789 809 829 850 Gas 400 410 420 431 442 453 Telephone 500 515 528 541 555 568 TOTAL HAINES PARK 45,165 49,290 50,522 51,785 53,080 54,407 8.37% 2.50% 2.50% 2.50% 2.50%

SUB-TOTAL EXPENDITURE 129,699 129,782 133,027 136,352 139,761 143,255 0.06% 2.50% 2.50% 2.50% 2.50% Administration: Administration Charge (5%) of Exp. 4,300 4,300 4,408 4,518 4,631 4,746

TOTAL EXPENDITURE 133,999 134,082 137,434 140,870 144,392 148,001

REVENUES: User Fees - Community Hall (18,500) (13,000) (13,000) (13,000) (13,000) (13,000)

TOTAL RDKB CONTRIBUTION 115,499 121,082 124,434 127,870 131,392 135,001

Page 1

Page 57 of 64 The Corporation of the Village of Fruitvale Regional District Budget Request - B.V. Recreation 2020 - 2024 - 5yr Capital Program

CAPITAL EXPENDITURES 2019 2020 2021 2022 2023 2024 Project Name/Description Budget Budget Budget Budget Budget Budget Return Memorial Hall Capital not used (60,000) Media Equipment Replacement 8,000

Creekside Park Improvements 60,000 60,000 Temporary Rollout Fencing 10,000 12,000

Memorial Hall Roof Replacement now needed 80,000 Ballfield Enhancements 17,000 Haines Park Storage 21,000 30,000 Haines Park Cover Structure (beer garden structure) 60,000 Bingo Structure 30,000 Memorial Hall Projection System 10,000 Haines Park study re: spray park 10,000 Haines Park back stop upgrades/replacement 10,000

TOTAL RDKB CAPITAL REQUEST $ 18,000.00 $ 178,000.00 $ 162,000.00 $ - $ - $ - Attachment # 6.E. Page 58 of 64 Page 2 Attachment # 6.F.

STAFF REPORT

Date: 27 Nov 2019 File To: Beaver Valley Recreation Committee From: Mark Daines - Manager of Facilities and Recreation Re: Budget - Beaver Valley Library

Issue Introduction A staff report from Mark Daines, Manager of Facilities and Recreation regarding the budget request from the Beaver Valley Library.

Page 59 of 64 Attachment # 6.F.

Implications None

Background Information Provided See the budget attached.

Alternatives None

Recommendation(s) That the Beaver Valley Regional Parks and Regional Trails Committee receive the 2020 budget from the Beaver Valley Library.

Page 60 of 64 BEAVER VALLEY PUBLIC LIBRARY Regional District Budget Request

Summary 2019 2020 2,021 2022 2023 2024 Estimate Budget Budget Budget Budget Budget

EXPENDITURES: LABOUR: Salaries/Benefits 161,749 165,777 169,279 172,858 176,514 180,250 Travel/Training 619 631 644 657 670 683 Total Labour 162,368 166,408 169,923 173,515 177,184 180,933

BUILDING COSTS: Attachment # 6.F. Page 61 of 64 Beaver Valley Library Budget Template Building Maintenance 7,039 7,179 7,323 7,469 7,619 7,771 Insurance 3,164 3,227 3,292 3,358 3,425 3,493 Other Building Costs Telephone 4,953 5,052 5,153 4,256 5,361 5,469 Utilities 5,935 6,053 6,174 6,298 6,424 6,552 Total Building Costs 21,091 21,511 21,942 21,381 22,829 23,285

Total Expenditures 237,855 236,271 241,184 245,200 251,324 256,555

CAPITAL BUDGET:

Total Capital Budget - No Capital Funding (Please attach Detail Listing) Attachment # 6.F. Page 62 of 64 Beaver Valley Library Budget Template Attachment # 6.F.

BEAVER VALLEY PUBLIC LIBRARY Regional District Budget Request Labour Cost Detail

Total Wages 143,521.14 Benefits 18,228 Total Labour Costs 161,749.14

Total Wages 147,001.90 Benefits 18,775.00 Total Labour Costs 165,776.90

Beaver Valley Library Budget Template

Page 63 of 64 BEAVER VALLEY PUBLIC LIBRARY Regional District Budget Request

CAPITAL EXPENDITURES 2019 2020 2021 2022 2023 Project Name/Description Budget Budget Budget Budget Budget

*Public computer and OPAC computers *new children's early literacy computer

No capital monies are being requested for 2020 budget year. TOTAL CAPITAL REQUESTED - - - - -

FOLLOW UP REPORT FOR 2019 CAPITAL GRANT

Please attach supporting detail

2019 CAPITAL REVENUE 2019 Actual

no capital monies

Total 2019 Grant

2019 CAPITAL EXPENDITURES 2019 Actual Report/Comments

Total 2019 Expenditures Attachment # 6.F. Page 64 of

Beaer Valley Library Budget Template