O/o THE WILDLIFE WARDEN and Director, GULF OF MANNAR BIOSPHERE RESERVE TRUST, RAMANATHAPURAM
NOTIFICATION for Expression of Interest
Ref. No78/2020/A1 dated06.01.2020
Community based ecotourism in Manalthittu,Pichaimoopanvalasai, Erwadi Gulf of Mannar Biosphere Reserve Trust, Ramanathapuram, Tamil Nadu is Implemented under the Scheme Annual Work Plan for the year 2019-2020.
Sealed tenders are invited from the experienced Boat manufacturing Companies for taking of the following works.
A)Supply of Aluminium boat-1 no
B)Supply of Aluminium glass bottom boat -1 no
Tender documents should be sent in two sealed covers superscribed as “Technical Proposal” and “Financial Proposal” addressed to the Wildlife Warden and Director, GOMBRT Ramanathapuram.
Offered Bids should reach before 3.00 P.M on 23.01.2020
For any reason if the tender date for receiving the tender, is declared as a holiday, the tenders will be received on the next working day and opened at the same time mentioned originally. The technical bid will be opened on 23.01.2020 at 3.30 P.M in the presence of available bidders / representatives.
Further details may be obtained from the Wildlife Warden, Ramanathapuram.
FAX No: 04567 – 230079 /SD/ T.K ASHOK KUMAR I.F.S
Email: [email protected] Wildlife Warden and Director GulfOfMannar Biosphere Reserve Trust , Phone:04567 - 230079 Ramanathapuram
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Ref. No. 78/2020/D Dated : 06.01.2020
Sirs,
Sub: Expression of Interest called for Implementation of the Scheme Annual Work Plan for the year 2019-2020 - Community based ecotourism in Manalthittu, Pichaimoopanvalasai , Erwadizone,Gulf of Mannar Biosphere Reserve Trust - Tamil Nadu during 2019-20
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You are hereby invited to submit separate technical and financial proposals for undertaking the following workswhich would be the basis for future negotiations and a contract between your firm and the Wildlife Warden and Director.
Name of the work:
A. Supply of Aluminium boat-1 no B. Supply of Aluminium glass bottom boat -1 no
The following documents are enclosed to enable you to submit your proposals:
a) Terms of Reference (Annexure – I)
b) Supplementary information for tenders (Annexure – II)
SUBMISSION OF PROPOSALS
The Proposals are to be submitted in two parts viz. technical and financial, and the “TECHNICAL” AND “FINANCIAL” proposals must be submitted in two separate sealed envelopes (Both respectively marked in bold letters) following the formats/schedules given in the Annexure II. The first envelop marked “TECHNICAL PROPOSAL” should indicate the description of the firm/organization, general experience in the field of assignment, the qualification and competency of the personnel proposed for the assignment and the proposed work plan methodology and approach in response to suggested terms of reference. The second envelope marked “FINANCIAL PROPOSAL” should contain the detailed price offer for the above works with breakup of cost.
OPENING OF PROPOSALS :
The proposals (first envelope containing technical proposal only) will be opened by the Wildlife Warden and Director or his authorized representative in his office at 3.30 P.M on 23.01.2020 in the presence of such tenderers or their authorized representative who may choose to be present. It may please be noted that the second envelope containing the detailed price offer of only those who qualify by obtaining the minimum technical score 75 points, will be opened after the technical evaluation is completed.
EVALUATION
.A two – stage procedure will be adopted in evaluating the proposals with the technical evaluation being completed prior to any financial proposal being opened. The technical proposals will be evaluated using the following criteria:
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- The firm’s capability and relevant experience in the field.
- The quality of the design proposed
- The qualification, experience and competence of the key staff proposed for the work.
The evaluation criteria for the technical proposal will be as follows:
Specific experience of the consultants with reference to the assignment I. Points.
(a) Firm’s part experience in similar kind of work 50
(b) Personnel and their technical expertise 30
(c) Equipment’s and machinery relevant to the work 20
Total Points 100
Minimum technical score required is 75 points.
The Boat manufacturing Companies whose technical proposals are selected will be intimated and,indicating the date and time set for opening of financial proposals. The Institution/Resource Organization whose proposals do not meet the minimum qualifying mark will be intimated and their financial proposals returned unopened on completion of the selection process.
After the evaluation of quality, the financial proposals shall be opened in the presence of the tenderers or their representatives who may choose to be present. The name of the Company, the quality scores and the proposed prices shall be read out and recorded when the financial proposals are opened.
The evaluation committee will determine whether the financial proposals are complete and costing has been done for all the items.
The lowest financial proposal (Fm) will be given a financial score (Sf) of 100 points. The financial scores (Sf) of the lowest financial proposals will be computed as Sf=100 X Fm / F, in which Sf is the financial score, Fm is the lowest financial proposal and F the price proposal under consideration.
The company achieving the highest combined technical/financial score will be invited for negotiations, if the quoted rate exceeds the funds sanctioned by Government. During negotiations, the company must be prepared to furnish the detailed cost breakup and other clarifications to the proposals submitted by him, as may be required to adjudge the reasonableness of the price proposals.
If the negotiations with the company are successful, the award will be made and all other companies notified .If negotiation fail, and if it is concluded that a contract with reasonable terms cannot be reached with the company ,the company with the second highest
3 combined score will be invited for negotiations.the process will be repeated till an agreed contract is concluded.
Please note that the cost of preparing the proposal and negotiating a contract including visits to the places of assignment, if any is not reimbursable as a direct cost of the assignment
Please note that the department is not bound to select any of the Institution/Resource Organization who are submitting proposals.
You are requested to hold your proposal valid for 90 days from the date of submission without change of the personnel proposed for the assignment and your proposed price. The department will make its best efforts to select an Institution/Resource Organization within this period.
The successful bidder is expected to commence the assignment immediately.
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ANNEXURE - I
TERMS OF REFERENCE
A) Supply of Aluminium boat -1 No&Supply of Aluminium glass bottom boat -1 no
The Companies should follow the following minimum specification and design without any deviation for IRS designing of boat.
a) Technical details for the Aluminium boat
Material of Construction Aluminium 5083,H111
Minimum Length Over all 7.000 meter
Minimum Beam Over all 2.400 meter
Minimum Depth 1.000 meter
Minimum Draft 0.400meter
Minimum Horse Power 30 HP – 75 HP OBM Inbuilt
Capacity 10 PAX+2 Crew
Minimum Fuel Capacity 24 Ltr. Capacity
Hull Type Mono Hull
b) Technical details for the Supply of Aluminium glass bottom boat
Material of Construction Aluminium 5083,H111
Minimum Length Over all 7.000 meter
Minimum Beam Over all 2.400 meter
Minimum Depth 1.000 meter
Minimum Draft 0.300meter
Minimum width of Glass bottom 0.6 meter
Minimum Horse Power 15 HP OBM (Max)
Capacity 10 PAX+2 Crew
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Minimum Fuel Capacity 24 Ltr. Capacity
Hull Type Mono Hull
II. Budget and payment schedule
The payment will be made to the Successful bidders at 25% on giving the work order,Remaining Part of payment will be made on satisfactory completion of work in full/part thereof and value of work executed
Income tax,L.W.F and GST will be deducted at source on the prevailing rates.
III. Termination clause
The services of Successful bidders will be terminated if any of the conditions of the Terms of Reference is not followed / violated. It will be also be terminated in case of the output is not found up to the mark.
IV Penalty Clause In case of delay of 30 Days beyond the agreement period or further extended period, Rs. 200/ per day will be levied and collected as penalty -. In case of delay31 to 60 days, Rs. 500/- per day will be levied and collected as penalty with option to cancel the work order,Guarantee fund forfeited and you will be abide to refund the advance amount.
Wildlife Warden and Director Gulf Of Mannar Biosphere Reserve Trust , Ramanathapuram
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ANNEXURE - II
SUPPLEMENTARY INFORMATION FOR BIDDERS
The technical proposal and the financial proposal to be put in separate sealed covers (duly marked as Technical proposal / Financial proposal) and to be placed in another larger envelope and to be submitted
A - TECHNICAL PROPOSAL
Proposals should provide the following information
1. A brief description of the Boat manufacturing Companies and an outline of recent experience on assignments/project of similar nature executed in the format given in Form-A.
2. A description of the manner in which consultant would plan to execute the work. Work plan time schedule in Form-B and approach or methodology proposed for carrying out the required work. Any comments or suggestions of the consultant on the Terms of Reference.
3.. Compostion of team personnel and the task which would be assigned to each member –Form -C
B- FINANCIAL PROPOSALS
Proposals should indicate the following information
1. Schedule of price bid in Form-D with cost breakup.
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From To
Wildlife Warden and Director,
Gulf of Mannar Biosphere Reserve Trust Ramanathapuram.
Sir, Sub:Community based ecotourism in Manalthittu, Pichaimoopanvalasai, Erwadi zone- A. Supply of Aluminium boat&B.Supply of Aluminium glass bottom boat in GulfofMannarBiosphere Reserve Trust, Ramanathapuramduring 2019-20 –reg
Ref: 1)Your Ref.No.78 /2020/A2dated 06.01.2020
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I/We……………………………………………………………………(Organization) herewith enclose Technical and Financial proposals for selection of our company to undertake the work of Community based ecotourism in Manalthittu, Sadaimuniyanvalasai, Erwadi Zone - A. Supply of Aluminium boat &B. Supply of Aluminium glass bottom boat GulfofMannarBiosphere Reserve Trust, Ramanathapuram.
We undertake that, in competing for (and in the event of award being made to us), we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.
We understand that you are not bound to accept any proposal you received.
Yours sincerely, Signature: Full Name: & Address:
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FORM A
Assignments of similar nature successfully completed during previous years
Using the format below, provide information on each reference assignment for which your Institution/Organization/entity, either individually as a corporate entity or as one of the major companies within an association, was legally contracted.
Assignment Name Country
Location within country Professional Staff provided by your Institution/Organization/entity (profiles)
Name of the client No. of Technical experts
Address No. of staff months, duration of assignment
Staff Date (Month/Year) Completion Approx. Value of services Date (Month Year)
Name of the Associated consultants, if any No. of months of Professional Staff provided by the Associated Consultant
Name of the senior staff/Project Director/Coordinator, Team leaders involved and function performed
Narrative description of the project
Description of the actual services provided by you staff
Signature of the proprietor
Note:
Please attach certificates from the Technical experts by way of documentary proof
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FORM - B
COMPOSTION OF TEAM PERSONNEL AND THE TASK WHICH WOULD BE ASSIGNED TO EACH MEMBER & EQUIPMENT’S AND MACHINERY RELEVANT TO THE WORK
1. Technical Persons
Sl. No Name Position Task assignment
2. Support personnel
Sl. No Name Position Task assignment
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FORM- C
3. Equipment’s and machinery relevant to the work
Sl. No Name of equipment’s Numbers /Machineries
Signature of the proprietor
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ANNEXURE - II
FINANCIAL PROPOSAL
Proposals should indicate the following information
2. Schedule of price bid in Form-D with cost breakup.
SI No DETAIL OF BOAT QTY Rate quoted in Rs
1 Aluminium boatwith engine and all standard 1 accessories including anchors (minimum requirements as per terms of reference)
COST BREAKUP DETAILS
TOTAL PER NO
Signature of the proprietor
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FINANCIAL PROPOSAL
Proposals should indicate the following information
1. Schedule of price bid in Form-D with cost breakup.
SI No DETAIL OF BOAT QTY Rate quoted in Rs
2 Aluminium glass bottom boatwith engine and 1 all standard accessories including anchors (minimum requirements as per terms of reference)
COST BREAKUP DETAILS
TOTAL PER NO
Signature of the proprietor
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15HP 600 800
15HP
SEASTAR WATERSPORT PRODUCT PVT LTD CUDDALORE 30HP -
SEASTAR WATERSPORT PRODUTS PVT LTD
CUDDALORE