Committee of the Whole Meeting Monday, January 29, 2018 Council Chambers 7:00+ PM Page

AGENDA Committee of the Whole Meeting Monday, January 29, 2018 Council Chambers 7:00+ PM Page

AWARDS AND RECOGNITIONS

CONFIRMATION OF AGENDA

DISCLOSURES OF PECUNIARY INTEREST

DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION

ADOPTION OF ALL ITEMS NOT REQUIRING SEPARATE DISCUSSION

COMMITTEE OF THE WHOLE ITEMS

CW-1 COUNCIL ITEMS (1) REQUEST FOR INSTALLATION OF AN ALL WAY STOP 5 AT THE INTERSECTION OF FALKNER ROAD AND KNIGHT STREET, ALLISTON Written Motion from Councillor Beattie

(2) SUPPORT FOR MOTION RECEIVED FROM 7 - 8 THE TOWN OF LAKESHORE Re: Marijuana Tax Revenue Written Motion from Councillor Whiteside

(3) SUPPORT OF THE ONTARIO MUSEUM ASSOCIATION 9 - 11 Re: Increased Funding for the Community Museum Operating Grant Written Motion from Councillor Sainsbury

CW-2 COMMITTEE, BOARD AND TASK FORCE SUMMARIES (1) HERITAGE ADVISORY COMMITTEE 13 - 28 Summary Report dated January 9, 2018 - Pdf

CW-3 OFFICE OF THE CAO

CW-4 CORPORATE SERVICES (1) SIR FREDERICK BANTING LEGACY FOUNDATION 29 - 50 PROPOSED AMENDING LEASE AND OPERATIONS AGREEMENTS #ADMIN-2018-04 - Pdf

(2) BILL 68: MODERNIZING ONTARIO'S MUNICIPAL 51 - 59 LEGISLATION ACT, 2017 AND REQUIRED PROCEDURE BY-LAW AMENDMENTS #ADMIN-2018-05 - Pdf

(3) GENERAL MATTERS RE 2018 MUNICIPAL ELECTIONS 61 - 64 #ADMIN-2018-06 - Pdf

(4) COUNCIL CHEQUE SUMMARY REPORT - DECEMBER - 2017 65 - 66 #FIN-2018-01 - Pdf

CW-5 DEVELOPMENT AND INFRASTRUCTURE SERVICES (1) ONTARIO MUNICIPAL BOARD APPEALS 67 - 71 PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS SAN MARCO IN LAMIS LIMITED (PAUL MANCINI) HUNTINGTON WOODS PARTS OF LOTS 9, CONCESSIONS 13 6209 14TH LINE TOWN OF NEW TECUMSETH FILE NUMBER: DEV 209 OMB FILE NUMBER: PL110269 #PD-2018-02 - Pdf

(2) MUNICIPAL DRAIN MAINTENANCE PROGRAM 73 - 78 #PW-2018-01 - Pdf

(3) TRANS CANADA TRAIL – EASEMENT AGREEMENT 79 - 83 REQUEST - HOLDEMAR INVESTMENTS (ONTARIO) LIMITED #PRC-2018-01 - Pdf

Page 2 of 341 (4) PARKS, RECREATION AND CULTURE - FINAL PRC MASTER 85 - 302 PLAN 2018 #PRC-2018-04 - Pdf

(5) SOLAR PHOTOVOLTAIC ENERGY SYSTEMS - LANDLORD 303 - 315 ACKNOWLEDGEMENT AGREEMENT WITH SOLOGIX CLEAN ENERGY CORPORATION (FORMERLY SOLERA SUSTAINABLE ENERGIES COMPANY) #PRC-2018-05 - Pdf

(6) TOTTENHAM LIONS CLUB USE AGREEMENT 317 - 341 #PRC-2018-06 - Pdf

GENERAL INFORMATION / ANNOUNCEMENTS

PUBLIC NOTICE

ADJOURNMENT

Page 3 of 341 Page 4 of 341 COUNCIL ITEMS MEMBER’S REQUEST - WRITTEN MOTION

MEETING DATE: January 29, 2018

ITEM: Request for Installation of an All Way Stop at the Intersection of Falkner Road and Knight Street, Alliston.

REQUESTED BY: Councillor Beattie

MOTION:

BE IT RESOLVED THAT an all-way stop be installed at the intersection of Falkner Road and Knight Street, Alliston.

Page 5 of 341 Page 6 of 341 COUNCIL ITEMS MEMBER’S REQUEST - WRITTEN MOTION

MEETING DATE: January 29, 2018

ITEM: SUPPORT FOR MOTION RECEIVED FROM THE TOWN OF LAKESHORE Re: Marijuana Tax Revenue

REQUESTED BY: Councillor Whiteside

MOTION:

WHEREAS a motion has been received from the Town of Lakeshore dated January 22, 2018 seeking support with regard to Marijuana Tax Revenues;

AND WHEREAS municipalities are responsible for critical infrastructure projects, such as roads, bridges, water treatment and delivery of potable water;

AND WHEREAS municipalities face a significant challenge in funding critical infrastructure projects and have limited options for increasing revenues, aside from raising property taxes, which negatively impacts all taxpayers;

AND WHEREAS the new tax revenues generated from the sale of marijuana, could be used to help offset infrastructure costs for Municipalities;

AND WHEREAS the Town of New Tecumseth supports the resolution of the Council of the Town of Lakeshore with regard to their request that the Government of Canada and the Government of Ontario be urged to allocate a proportionate share of the new tax revenues generated from the sale of marijuana, to municipalities directly;

AND FURTHER THAT that the Government of Canada and the Government of Ontario be urged to create a fund, similar to the Gas Tax Fund and the Clean Water and Wastewater Fund, from the new tax revenues generated by the sale of marijuana, to provide funding to municipalities for infrastructure projects;

Page 7 of 341 AND FURTHER THAT a copy of this Motion be sent to the Right Honourable Justin Trudeau, Prime Minister of Canada, Kellie Lietch, Member of Parliament, and the Association of Municipalities of Ontario (AMO) for their consideration.

Page 8 of 341

COUNCIL ITEMS

MEMBER’S REQUEST - WRITTEN MOTION

MEETING DATE: January 29, 2018

ITEM: SUPPORT OF THE ONTARIO MUSEUM ASSOCIATION Re: Increased Funding for the Community Museum Operating Grant

REQUESTED BY: Councillor Sainsbury

MOTION:

WHEREAS On December 4th and 5th, 2017, the Ontario Museum Association Council met with the Minister of Tourism, Culture and Sport, Eleanor McMahon, and MPPs and senior staff to discuss the important ways that museums can be supported as outlined in Ontario's Museums 2025: Strategic Vision and Action Plan, a plan for excellence and renewal for the province's museum sector in service of all Ontarians;

AND WHEREAS on December 14, 2017 the Ontario Museum Association presented to the Standing Committee on Finance and Economic Affairs as part of the 2018 pre-budget consultation process the importance of museums in their fundamental role of strengthening dynamic communities and building a prosperous knowledge based economy;

AND WHEREAS the Ontario Museum Association requested an immediate increase of $5M to the Community Museum Operating Grant (CMOG) Program, through the 2018 Provincial Budget as the CMOG is a principal source of funding for Ontario museums and has not been increased in 10 years and this would bring the current Community Museum Operating Grant (CMOG) Program to $10 million in 2018;

Page 9 of 341

AND WHEREAS The Ontario Culture Strategy Goal 2: Strengthen Culture in Communities calls for "the review and update of provincial funding programs for community museums and heritage organizations to build capacity, strengthen leadership and support more diverse organizations";

AND WHEREAS the Ontario Museum Association is asking municipalities to ask their local MPP to support the request for increased funding;

NOW THEREFORE BE IT RESOLVED THAT the Town of New Tecumseth supports an increase for the Community Museum Operating Grant Program;

AND FURTHER THAT a copy of this motion, along with a letter similar to the attached, be sent by the Mayor to MPP, Jim Wilson, the Minister of Tourism, Culture, and Sport, Daiene Vernile and copied to the Ontario Museum Association.

Page 10 of 341 [Date]

[I/We/Please] support increased operating funding for Ontario’s museums in 2018!

Dear [Minister or MPP],

I am writing to you on behalf of [name of organization or museum] to ask for your support for an increase in operating funding for Ontario’s museums through increased funding for the Community Museum Operating Grant (CMOG).

Museums’ vitality and the quality of collections and their work – and the opportunities these present – require stable, sustained operational funding from the province. In the absence of a new funding model and revised programs as identified in the culture strategy, museums have identified an immediate need for additional operational funding, and have formally requested an increase of $5 million for Ontario’s community museums. This would bring the current Community Museums Operating Grant (CMOG) Program to $10 million in 2018.

This funding has not been increased in ten years, limiting the museum sector’s ability to deal with growth, increased costs and community demands. An adequate funding increase is required to respond to the last ten years of inflation, along with increased hydro costs, infrastructure maintenance, implementing green and other important initiatives and the minimum wage increase of the Fair Workplaces, Better Jobs Act.

Additional funding is vital for museums to survive and thrive, for the benefit of Ontarians in communities in all corners of the province. A CMOG Increase would allow my museum to [eg. offer expanded programs etc.]

Museums contribute to cultural tourism and the knowledge economy, meaningful job creation, including youth employment, and community inclusion and engagement. Frankly, increased funding is also required to keep the lights on and respond to the changing world we all live in. Our workforce is characterized by committed employees who are the definition of precarious workers – seasonal, part-time and poorly paid despite high education levels. Like others in the nonprofit sector, museums have responded to our province’s financial challenges by doing more with less and by innovating to respond to community needs despite budgets that have been flatlined for 10 years. Provincial funding is critical to museums, especially smaller community museums, and is essential to leverage other levels of public and private investment.

Ontario is one of the few provinces that does not have a provincial museum that tells the story of our province. The Ontario Heritage Act recognizes community museums instead, as the stewards of our collective heritage as Ontarians. These institutions are central community hubs. The Community Museum Operating Grant (CMOG) is the only program providing operating support and this to fewer than 200 museums.

[MPP Name], Ontario museums call on your support of our sector’s request for an increase of $5 million in operating funding for community museums in 2018. We ask that you advance this request with relevant policy makers, and your colleagues at Queen’s Park to allow for the continued contribution of museums to the province’s economy and quality of life for all Ontarians.

Thank you for ensuring that our sector can continue to promote cultural engagement and inclusion, provide fuel for the creative economy, and strengthen culture in communities.

Sincerely,

[Name, title] [Organization name] cc: Ontario Museum Association

Page 11 of 341 Page 12 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT - HERITAGE ADVISORY COMMITTEE

SUMMARY REPORT DATED JANUARY 9, 2018

RECOMMENDATION

That the Heritage Advisory Committee Summary Report of January 9, 2018 be received.

Recommendation 1:

That Council support Recommendation No. 11 included in the Government of Canada’s House of Commons Report of the Standing Committee on Environment and Sustainable Development’s “PRESERVING CANADA’S HERITAGE: THE FOUNDATION FOR TOMORROW”, dated December 2017, that the federal government establish a tax credit for the restoration and preservation of buildings listed on the Canadian Register of Historic Places.

And further that staff be directed to send a letter to the federal Minister of Environment, with copies to the Minister of Finance and the local Member of Parliament, by February 28, 2018 supporting the establishment of a tax credit for the restoration and preservation of buildings listed on the Canadian Register of Historic Places.

Recommendation 2:

That the Heritage Plaque Policy outlining the requirements to qualify for a plaque of recognition for a designated property be approved as attached in Attachment No. 2 to the Heritage Advisory Committee Summary Report dated January 9, 2018.

Recommendation 3:

That the Evaluation Sheet, Application Form and Designation Policy be approved as attached in Attachment No. 3 to the Heritage Advisory Committee Summary Report dated January 9, 2018.

Recommendation 4:

That the staff be directed to evaluate the historical significance and investigate the feasibility and potential costs of relocating the structure currently located at 14 Dale Drive, Beeton to an undetermined site owned by the Town and report back at a future Heritage Advisory Committee meeting.

Page 13 of 341 Report - HERITAGE ADVISORY COMMITTEE, January 29, 2018

OBJECTIVE

To provide Council with the recommendations of the Heritage Advisory Committee.

COMMENTS AND CONSIDERATIONS

The Heritage Advisory Committee met at 7:00 p.m. on Tuesday, January 9, 2018 at the Town Administration Offices in Alliston. A quorum of the members was in attendance.

DECLARATIONS OF PECUNIARY INTERESTS Nil

CONFIRMATION OF AGENDA Add: Community Heritage Ontario Request for Support Re: Preservation of Canada's Heritage

The agenda was approved as amended.

1. REVIEW OF SUMMARY REPORT The summary report dated November 14, 2017 was reviewed.

2. DEPUTATIONS AND PRESENTATIONS Nil

3. CORRESPONDENCE AND INFORMATION ITEMS (1) Community Heritage Ontario Request for Support Re: Preservation of Canada's Heritage The Committee received a letter from Community Heritage Ontario requesting support for federal action on the conservation of heritage properties. The Committee supports the recommendations of the Federal House of Commons Standing Committee on Environment and Sustainable Development as outlined in Attachment No. 1 to this report with emphasis placed on recommendation number 11.

The Committee recommends:

And further that staff be directed to send a letter to the federal Minister of Environment, with copies to the Minister of Financeand the local Member of

Page 2 of 16

Page 14 of 341 Report - HERITAGE ADVISORY COMMITTEE, January 29, 2018

Parliament, by February 28, 2018 supporting the establishment of a tax credit for the restoration and preservation of buildings listed on the Canadian Register of Historic Places.

4. UNFINISHED BUSINESS

(1) Beeton Heritage Conservation District Study (HCD) - Update The Committee received a verbal report from staff on the progress of the Beeton Heritage Conservation District Study and included the following information:

• Positive feedback was collected at the most recent public consultation session • Next public consultation meeting is scheduled for the end of March • The consultant's have completed a walking tour to survey and photograph properties

(2) Heritage Plaques Policy Draft The Committee received the Heritage Plaque Policy Draft submitted by staff outlining the requirements to qualify for a plaque of recognition for a designated property. The Committee is in support of the policy.

The Committee recommends:

(3) Significant Property Listing - Designation Policy Draft, Evaluation Sheet and Application Form The Committee reviewed the Designation Policy Draft, Evaluation Sheet, and Application Form in regard to significant property evaluations. Amendments to the policy will include adding the qualifications of the person or staff member executing the evaluation. It was noted that feedback from the Committee will be requested when necessary if specific properties prove difficult to evaluate.

The Committee recommends:

That the Evaluation Sheet, Application Form and Designation Policy be approved as attached in Attachment No. 3 to the Heritage Advisory Committee Summary Report dated January 9, 2018.

Page 3 of 16

Page 15 of 341 Report - HERITAGE ADVISORY COMMITTEE, January 29, 2018

New Business

(1) Donation of D.A. Jones Structure - 14 Dale Drive The Committee received a memorandum from staff indicating that the current owner of structure located at 14 Dale Drive has verbally offered to donate the existing structure to the Town of New Tecumseth in recognition of its local historical significance. The Committee is in favour of evaluating the historical significance and investigating the costs and feasibility associated with dismantling and rebuilding the structure at undetermined site owned by the Town. Potential relocation sites will be reviewed at a future meeting if necessary.

The Committee recommends:

(1) Doors Open Program The Committee received a verbal report from staff reviewing the possibility of participating in a County wide Doors Open Program. The program showcases buildings, natural spaces, infrastructure and cultural landscapes that shape and define the community. Municipalities involved agree to open the doors to such spaces for one day with free admissions. The registration fee for the event will be covered by the County of Simcoe with each participating municipality deciding on the amount of locations to offer. The proposed date is Saturday, September 29, 2018. The Committee is in favour of participating and will review additional details at a future meeting.

ITEMS FOR THE NEXT AGENDA HCD Study - Update Donation of D.A. Jones Structure - 14 Dale Drive Doors Open Project

ADJOURNMENT The meeting was adjourned at 8:09 p.m. The next meeting is scheduled for March 20, 2018.

Attachments:

□ Attachment #1 - CHO Request For Letter of Support □ Attachment #2 - Heritage Plaque Policy □ Attachment #3 - Heritage Resource Evaluation Policy

Page 4 of 16

Page 16 of 341 Report - HERITAGE ADVISORY COMMITTEE, January 29, 2018

Approved By: Department: Status: Patrick D'Almada, BAS, MPA, Parks, Recreation and Culture Approved - 25 Jan 2018 Director of Parks, Recreation and Culture Khurram Tunio, GM of Development and Infrastructure Approved - 25 Jan 2018 Development and Infrastructure Division Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 5 of 16

Page 17 of 341

December 29, 2017

New Tecumseth Councillor Shira Harrison McIntyre Chairperson New Tecumseth Municipal Heritage Committee c/o Kate Huddleston, Museum & Heritage Coordinator 10 Wellington St East P O Box 910 Alliston, ON L9R 1A1

Dear Councillor Shira Harrison McIntyre,

Community Heritage Ontario (CHO) is wring to all Ontario municipal heritage commiees seeking support for federal acon on the conservaon of heritage properes.

CHO seeks the support of both your Heritage Commiee and your Municipal Council in each wring to the federal Minister of Environment with copies to the Minister of Finance and your member(s) of federal Parliament supporng the recommendaons of the federal House of Commons Standing Commiee on Environment and Sustainable Development contained in report 10 regarding the preservaon of Canada’s heritage. A copy of the seventeen Commiee recommendaons is aached. The full report is available for viewing at: hp://www.ourcommons.ca/DocumentViewer/en/42-1/ENVI/report-10.

While all of the Commiee’s recommendaons are worthy of support, it would be helpful if, in your leers, you emphasized recommendaon number eleven, a proposed tax credit for restoraon and preservaon work on buildings listed in the Canadian Register of Historic Places. The tax credit program could be similar to one that has been ulized for years by the United States federal government. That tax credit program has achieved success in conserving America’s heritage properes while at the same me generang substanal economic development.

Implementaon of the Commiee’s recommendaons will not only help conserve federally owned heritage properes but will also assist in the conservaon of privately owned heritage properes.

It is essenal that we demonstrate widespread support for a federal government role in conserving Canada’s heritage and that this role should be pursued through the implementaon of the Standing Commiee’s recommendaons.

Input is being sought by the federal government on these recommendaons over the next two months. It is important that leers of support be received by the federal Ministers no later than February 28, 2018.

Sincerely,

Wayne Morgan President, Community Heritage Ontario

Recommendaons Aached

Page 6 of 16

Page 18 of 341 RECOMMENDATIONS of Report 10 of the House of Commons Standing Commiee on Environment and Sustainable Development - Preserving Canada’s Heritage: The Foundaon for Tomorrow

The Commiee Recommends that the federal government:

1. Policy on Management of Real Property be integrated in new legislaon so that custodian departments of designated federal heritage buildings are required to protect the commemorave integrity of these buildings and prevent demolion-by-neglect.

2. introduce legislaon to provide statutory protecon for federal heritage buildings.

3. introduce legislaon imposing on Crown corporaons the same requirements imposed on federal departments and agencies by the Policy on Management of Real Property regarding the management of federal heritage buildings, in order to protect the commemorave integrity of buildings owned by these Crown corporaons and prevent their demolion-by-neglect.

4. introduce legislaon to establish a process to protect, conserve, document and exhibit archaeological resources on federal land and under waters of federal responsibility.

5. introduce legislaon to provide a statutory obligaon on federal departments, agencies and Crown corporaons to protect the commemorave integrity of all naonal historic sites of Canada.

6. introduce legislaon to provide a statutory obligaon on federal departments, agencies and Crown corporaons to protect the integrity of federal heritage buildings owned by the federal government or under its jurisdicon.

7. Treasury Board Secretariat work with federal departments and agencies to ensure that they invest 2% of the asset replacement value annually towards the maintenance and repair of federal heritage buildings, as recommended in the Treasury Board Secretariat’s Guide to the Management of Real Property.

8. adopt a policy requiring federal departments and agencies to, when deemed appropriate, give preference to exisng heritage buildings when considering leasing or purchasing space.

9. introduce legislaon to:

a. ensure that federal acons do not adversely impact the commemorave integrity of naonal historic sites of Canada or the integrity of heritage sites and buildings designated by provinces and municipalies in Canada;

b. provide statutory protecon for Canadian World Heritage sites;

c. ensure that federal acons take into consideraon the heritage values of Canada’s historic places; and

d. give statutory recognion of the Canadian Register of Historic Places and the Page 7 of 16 Standards and Guidelines for the Conservaon of Historic Places in Canada.

Page 19 of 341 10. restore the funding level for the Naonal Cost-Sharing Program for Heritage Places to a minimum of $10 million per year.

11. establish a tax credit for the restoraon and preservaon of buildings listed on the Canadian Register of Historic Places.

12. in co-operaon with provincial and territorial governments, work to adapt future versions of Canada’s Naonal Model Building Codes in a manner that will facilitate the restoraon and the rehabilitaon of exisng buildings and the preservaon of their heritage characteriscs.

13. Parks Canada review its Naonal Cost-Sharing Program and, if it is determined that rural sites are under- represented in applicaons for funding or in the awarding of funding, steps should be taken to improve the program.

14. consider supporng an iniave modelled aer the “Main Street America” model, to encourage public and private investment in commercial historic buildings in rural areas and small cies as a catalyst for community sustainability and economic development.

15. support an Indigenous-led iniave that will be responsible for:

a. determining how places that are important to Canada’s Indigenous peoples should be protected and preserved;

b. enhancing the capacity of Indigenous communies to preserve places that are important to them; and

c. presenng the perspecve of Indigenous communies regarding the protecon of places that are important to them to the Historic Sites and Monuments Board of Canada and its Secretariat, Parks Canada and other federal government departments and agencies.

16. Parks Canada, in cooperaon with Indigenous groups, include Indigenous registrars in the Canadian Register of Historic Places to improve the process by which Indigenous places that are important to Indigenous peoples are idenﬁed and designated.

17. in support of the Truth and Reconciliaon Commission’s calls to acon 79 and 81, and in consultaon with Indigenous groups:

a. introduce legislaon amending the Historic Sites and Monuments Act to add First Naons, Inuit, and Més representaon on the Historic Sites and Monuments Board of Canada and its Secretariat.

b. The Historic Sites and Monuments Board of Canada revise the policies, criteria, and pracces of the Naonal Program of Historical Commemoraon to integrate Indigenous history, heritage values, and memory pracces into Canada’s naonal heritage and history.

c. Parks Canada develop and implement a naonal heritage plan and strategy for commemorang and, where appropriate, conserving residenal school sites, the history and legacy of residenal schools, and the contribuons of Indigenous peoples to Canada’s history.

d. in collaboraon with Residenal School Survivors, commission and install a publicly accessible, highly visible, Residenal Schools Naonal Monument in the city of Oawa to honour Survivors Page 8 of 16 and all the children who were lost to their families and communies.

Page 20 of 341 ._.Im oo_»_uom>:oz O.” ._._._m._.O<mm _u_.>o:m _u_»O0_»>_<___ 008033 _uo__o<”$%a<8 S Ooc=o5 Um?m>Eu3q3E_m.:m:Q __ _w<._.m<

_umumA9. N vo=n0» mm<

_u::uomm”

._.o m:mEm Em» Em 12.3% _u_mn_:m_u89m3 _m_3_u_m:._m3mqE m Emssma Em: Eosqmm oo:m_m.Hm3mnn__om:o:9. Em uo__o

._.:m ._.o<<: 2 Zm<<._.mo_._3mmE m:m__mo_So<<_mQmmEm m_.o::mo.E$_ mag :_m8:om_

_uo=n<”

_u8cm:_mmE Em 32: 2 Zm<<.wmoc3mmEEm.“:m9. mm m:.83m:om__< oosmamwma*2 amoomsaosEama Em Imimom_u_mncm_u3m$3.

._.:m _._m_.=m©mZm<<._.moc3mmE >q<_82 Oo33_:mm <<___ooamo? Em ossmzmv9. Em Umm?zmnman_6um:< .8 oEm_: Em__. oosmmi R: Em _:m.nm__m.._o:9. m 12.3% _u_mn:mo: Em mxnmzoa9. Em Ummasm?mqm..Eo::m.

Osom Em u3um:< o<<:m1moosmms? _moEm_:ma. Em Im_.:mumZm<<._.mo:3mmE >a<_mo2 Oo33_:mm_ <<_E Em mmmr?msomo.1ao<<: m?mm.m:m__9.00:5 Em 12.5% _u_mn:mmoooaim .8 Em m_umo:_nm.n_o:mocssmacm_o<<. Page 21 of 341 Cue: u_6oSm3m2 2 Em Imz?mmmEmncm.Em.nm=mmo:<3: cmoooazsm?ma 3 Em Im?mmm Zm<<._.mo:3mmE >382 Oo33Emm E oosmczmzos§E Em v8um:< 92:9. man4053 m?mm. 2 :.E.Em=

Imim mEm cmUm?zm . _u_mncmw:m=cmBmam2 Eosmm Emncmmam:umomm omm_mz>:oz :m6m_,..mx..E Em omzwmu czumm_Im Oz...>m_O :mm:>mm>9. mm_o:mEm _oEm« n:2m 3 Em o

>a3E_m:m:asmo2Oo33Emm. . Osom Em Oo33Emm_m mzscm._u_mn:mGrimm”mmamn_m.hma.so ImqzmomEmncmwm:m= cmn_.o=aooc3m:.$ao: nmmmi?m.8 m:mmnm?m9” Em ImammmEmncmU8m«m3 mam:cmam?ima E Em Im?mmmzm<<4mo:3mmE >%ao2 Oo33Emm ammm...Em Zm<Q<_moJ.Oo33_:mm smEm Oo33Emm mmo_.m.a:.<.man<3: cmn80” 2:: ammumo?.8 Ummmmsm?mam.3um:_mm.

>_%3<8 E:

zm3m m...:_m Umum Page 22 of 341 ' U " JP3’IH 958920 aw _? €135 aiva ‘twee oaossnsanope?mun em 5U0!5!/\3J1eu0u.rPn\/ — ": 'SL|O[S!I\OJ 0M1J,0 pue u?gsap auo, 3' d Sanblgld L.[_L1d Jgaroad lq wnuuxetu BSBWBH' HBNQISEG - 'C1U}B2UOJE| spuaJqeg;oA1JadoJd aq1aJe sailed Eljaqlv 'uO1u0uJp3 S3'|\'/S S G N 3 H H 3 8 TW35 10 N055’/G3 (Um)}j__ asaql uo wauuoawgsldaauoa ’suEgsap ’sa?au1q||v$ N\N BHUB/\ VTGLOZZ- NO|J.VV\|HO:JNIi33fOHd S3.LON

NMOH8 39V.L|H3H 01.00) C|3J.VO3 (170.Ld'|)Cl3HnJ.X3J.‘8 03553333 ‘awnouamva

V ~ Y :7. . , <1 iHl>|S1VHE)3J.N|1SV3 43% <@‘$§§\B$XW $W . 3 :1 ' I v . :| G V ~ - v ' .<1/ V 1

(s3)ssoa1vu93¢N|1sv3 ~4—~'~~¥—A/‘ <1 V . - <1 V

Page 11 of 16 V V

' <1 <1 Q ’ ' 8

U V V ' K] V

SN|d aaavaum 13315 SS3‘lNlVJ.S ,,SL‘Z x vz~0I [17]~—*<~i—v%\ ~ V V ‘

' V. V. _ E31

_ ' “J V V K

‘ El V - <1 V V L

HUI -“"--H-—-_

Page 23 of 341 Hi35W?l73i Bugmloemuew peeomd - )|O /V\3N

V X|(]N3c|dV ‘ AO|'|Od |NV&lE)OEld El?OV'|d E|E)‘v'J.lEE|H THE CORPORATION OF THE TOWN OF NEW TECUMSETH

POLICY/PROCEDURE

Policy # Subject Title: HERITAGE RESOURCE EVALUATION

Corporate Policy: (Approved by Council) [ ] Date Approved: Motion No.: Administrative Policy: (Approved by CAO) [ ] By-Law No:

Department Policy: (Approved by Mgr.) [ ] Name of Dept: Parks, Recreation and Culture

Page 1 of 3 Purpose:

To provide a framework that can be used to consistently and objectively identify and assess heritage preservation and designation priorities in the Town of New Tecumseth on an ongoing basis.

Scope:

The following framework will be used internally by staff to classify buildings into categories for the purposes of evaluating heritage resources in the Town of New Tecumseth.

There may be exceptions where designation or registration of a building is not based solely on the results of this evaluation system. When a building possesses a specific historical attribute or association of great significance but otherwise receives a low rating, for instance, the Heritage New Tecumseth Advisory Committee may decide that the historical significance outweighs a low score in other categories. This framework is meant to provide a consistent guideline and starting point for identifying heritage priorities in the Town of New Tecumseth. The Heritage Advisory Committee, Town staff and Council ultimately retain the ability to make exceptions when necessary to preserve the Town’s heritage resources in line with the provisions of the Ontario Heritage Act.

Policy:

Heritage buildings in the Town of New Tecumseth shall be evaluated against the following architectural and historical/contextual standards, with points allotted and tabulated using a Heritage Building Evaluation Sheet (Appendix A). Buildings will fall into one of three categories based on the scores resulting from the Heritage Building Evaluation Sheet. Each category corresponds to different levels of designation, preservation and research priorities.

Heritage Buildings in the Town of New Tecumseth shall be assessed according to this criteria on an ongoing basis to identify research and designation priorities as they change over time in response to issues like changes in risk or building condition, the completion of primary heritage objectives, and the approach of important commemorative milestones.

Page 12 of 16

Page 24 of 341 I. ARCHITECTURAL

Style or Type: The building is an exceptional, early, or rare example of a particular architectural style, purpose, or type.

Condition and Detailing: The structure is in excellent condition, is well maintained, and possesses rare or unique architectural details.

Alterations: The building retains most or all of its original design elements and construction materials. Alterations have been minor and sympathetic to the property’s heritage character.

Construction Method/Materials: The structure demonstrates a notable, early or innovative use of a particular construction method or material, or a high degree of craftsmanship.

Site/Age: The building occupies its original site and foundation, is unique by virtue of its age, or is a rare example from a particular period.

II. HISTORICAL/CONTEXTUAL

Trends/Themes: The site reflects a social, economic, political or cultural pattern unique to or characteristic of the Town of New Tecumseth and its history.

Persons/Events: The property can be directly linked to a person, group, institution, corporation or event of local, regional, or national significance.

Landmark: The property is a distinctive, defining, or familiar feature of the street or community.

Landscape/Location: The building is part of a grouping of historically associated buildings, illustrates a phase or shift in the community’s development, and is compatible with surrounding buildings and landscape features.

Archaeological Potential: Bonus points are allotted if archaeological remains are known or assumed to exist owing to past occupation by a particular community, group, family or industry.

III. EVALUATION CATEGORIES

CATEGORY A (scores 76 to 100): Buildings of significance and importance that are current priorities for designation under the Ontario Heritage Act. Category A properties are likely to be unaltered or altered only in a minor or sympathetic manner. They are likely excellent examples of a particular architectural style and possess a specific historical attribute or association of great significance to the Town of New Tecumseth. If included within a Heritage Conservation District, Category A structures would be classified as Contributing to the character of the district.

CATEGORY B (scores 51 to 75): Buildings of significance that should be listed on the Town’s Register of Significant Properties. The register should be reviewed on an ongoing basis to identify future designation priorities. Category B buildings display noteworthy architectural features or historical attributes and could meet the criteria for designation under

Page 13 of 16

Page 25 of 341 the Ontario Heritage Act. When located within Heritage Conservation Districts, these buildings would likely qualify as Contributing to the character of the district.

CATEGORY C (scores 0 to 50): These structures do not, and are unlikely to, meet the criteria for designation under the Ontario Heritage Act owing to their condition or extent of alteration, or if the architectural style is already well represented in the Town and more illustrative examples have already been identified and preserved. They should not be added to the Register of Significant Properties. When within the boundary of a Heritage Conservation District, Category C structures would be considered Non-Contributing to the heritage character of the district. If a Category C building that has features of interest is to be demolished, a photographic record or salvage or significant elements may be recommended.

Approved by:

______Name & Title Date

Page 14 of 16

Page 26 of 341 HERITAGE RESOURCE EVALUATION POLICY – APPENDIX A

Heritage New Tecumseth

HERITAGE BUILDING EVALUATION SHEET Municipal Address: ______

Legal Description: ______

Date of Evaluation: ______Name of Evaluator: ______

Category (A, B, or C): ______

Buildings will be evaluated internally by staff against the following standards, with points allotted and tabulated on the following page:

I. ARCHITECTURAL Style or Type: The property is an exceptional, early, or rare example of a particular architectural style, purpose, or type. Condition and Detailing: The property is in excellent condition, is well maintained, and possesses rare or unique architectural details. Alterations: The property retains most or all of its original design elements and construction materials. Alterations have been minor and sympathetic to the property’s heritage character. Construction Method/Materials: The structure demonstrates a notable, early or innovative use of a particular construction method or material, or a high degree of craftsmanship. Site/Age: The building occupies its original site and foundation, is unique by virtue of its age, or is a rare example from a particular period. II. HISTORICAL/CONTEXTUAL Trends/Themes: The site reflects a social, economic, political or cultural pattern unique to or characteristic of the Town of New Tecumseth and its history. Persons/Events: The building can be directly linked to a person, group, institution, corporation or event of local, regional, or national significance. Landmark: The property is a distinctive, defining, or familiar feature of the street or community. Landscape/Location: The building is part of a grouping of historically associated buildings, illustrates a phase or shift in the community’s development, and is compatible with surrounding buildings and landscape features. Archaeological Potential: Bonus points are awarded if archaeological remains are known or assumed to exist owing to past occupation by a particular community, group, family, or industry.

Page 15 of 16

Page 27 of 341 HERITAGE RESOURCE EVALUATION CRITERIA – APPENDIX A

I. ARCHITECTURAL

Excellent (10) Good (7) Fair (4) Style or Type Condition/Detailing Alterations Construction Quality/Method/Materials Site/Age TOTAL /50

Comments: ______

II. HISTORICAL/CONTEXTUAL

Excellent (10) Good (7) Fair (4) Trends/Themes Persons/Events Landmark Landscape/Location Archaeological Potential (BONUS 10 POINTS) TOTAL /40

Comments: ______

TOTAL POINTS: _____ 76 to 100 points = CATEGORY A 51 to 75 points = CATEGORY B 0 to 50 points = CATEGORY C

RECCOMENDED ACTION: Add to Register of Significant Properties Y □ N □ Add to Designation Priority List Y □ N □

Page 16 of 16

Page 28 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #ADMIN-2018-04

SIR FREDERICK BANTING LEGACY FOUNDATION PROPOSED AMENDING LEASE AND OPERATIONS AGREEMENTS

RECOMMENDATION

That Report #ADMIN-2018-04 be received;

And further that a by-law be enacted to authorize the Mayor and Clerk to execute the Amending Lease Agreement and Amending Operations Agreement with the Sir Frederick Banting Legacy Foundation;

And further that By-law No. 2017-103 be repealed.

OBJECTIVE

The purpose of this report is to provide Council with the proposed Amending Lease Agreement and Amending Operations Agreement between the Town and the Sir Frederick Banting Legacy Foundation (Foundation).

BACKGROUND

In July 2017, Council passed By-law No. 2017-103 to add an Addendum(s) to the Lease and/or Operations Agreement with the Sir Frederick Banting Legacy Foundation to address amendments as requested by the Foundation.

COMMENTS AND CONSIDERATIONS

The Foundation has requested that new Lease and Operations Agreements be prepared and considered by Council rather than an Addendum in order to avoid confusion going forward ie trying to match clauses of the Addendum to clauses in the Agreements.

The Town's solicitor has prepared an Amending Lease Agreement (Attachment #1) as well as an Amending Operations Agreement (Attachment #2) which incorporates the items that were approved by Council and were included in the Addendum. There is no difference with regard to the items, they just now appear in the Amending Agreements rather than the Addendum.

FINANCIAL CONSIDERATIONS

Page 29 of 341 Report #ADMIN-2018-04, January 29, 2018

The twenty thousand dollar ($20,000.00) commitment within the Agreement(s) is included in the 2018 budget.

Respectfully submitted:

______Cindy Maher Clerk/Director of Administration

Attachments:

□ Attachment #1 - Amending Lease Agreement □ Attachment #2 - Amending Operations Agreement

Approved By: Department: Status: Mark Sirr, CPA, CMA, Finance Approved - 25 Jan 2018 Treasurer/Director of Finance Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 2 of 22

Page 30 of 341 Huckme/1 T?l

AMENDING LEASE AGREEMENT (Commercial)

MADE THE 15‘DAY OF JANUARY, 2018

BETWEEN:

THE CORPORATION OF THE TOWN OF NEW TECUMSETH (the “Land|ord”)

- and —

SIR FREDERICK BANTING LEGACY FOUNDATION (the “Tenant”)

WHEREAS:

A. The Landlord is the owner of certain lands and premises being Part of the East Half of Lot 2, Concession 2, former Township of Essa, designated as Part 1 on Reference Plan 51R—35196,Town of New Tecumseth, County of Simcoe, known as the Banting Homestead Heritage Park (BHHP) and more particularly described in Schedule “A“ attached hereto, (The “Lands”);

B. The Lands consist of approximately 107.6 acres (43.56? ha) together with the historical buildings located thereon:

C. The Lands and buildings were designated by the Landlord under the Ontario Heritage Act as having cultural, historical and heritage significance hereinafter referred to as the “Banting Heritage objectives” being as follow:

(i) the location is the birthplace of Sir Frederick Banting; (ii) the buildings are representative of the area’s agricultural history; and (iii) the Lands provide a significant farm-scape for the historical buildings as well as an open rural vista.

D. The Tenant is a non-profit corporation incorporated under Federal Letters Patent, with its objective being to fight diabetes and preserve, maintain and enhance the Legacy of Sir Frederick Banting;

E. The parties previously entered into a Lease Agreement dated April 23, 2012 which Lease Agreement will be superceded by this Amending Lease Agreement upon its execution by the parties; and

F. The Tenant is desirous of continuing to lease a portion of the Lands as more particularly described in Schedule "B”attached hereto (the “Premises“), for its purposes of fighting diabetes, preserving, maintaining and enhancing the legacy of Sir Frederick Banting and promoting the Banting Heritage Objectives.

Page 3 of 22

Page 31 of 341 NOW THEREFORE lN CONSIDERATION of the rents, covenants and obligations stipulated herein, the Landlord and the Tenant have agreed to enter into the within Amending Lease Agreement for the Premises on the following terms and conditions:

1. GRANT OF LEASE

(1) The Landlord leases the Premises to the Tenant:

(a) at the Rent set forth in Section 2. (b) for the term set forth in Section 3; and (0) subject to the conditions and in accordance with the covenants, obligations and agreements herein, and in particular the terms of use set out in Section 4.

(2) The Landlord covenants that it has the right to grant the leasehold interest in the Premises free from encumbrances except as disclosed on title.

The Tenant covenants that it has been duly incorporated as a non-profit corporation under Federal Letters Patent and has authority to enter into the within Lease Agreement.

2. RENT

(1) The Tenant covenants to pay to the Landlord the sum of Two Dollars ($2.00) per annum for rent.

The Tenant covenants to pay during the Term of this Lease Agreement the following payments:

(a) Utilities (including but not limited to gas, electricity, water, hear and air conditioning) for the Premises; (b) Maintenance for the Premises as described in Section 4. (c) Insurance premiums in accordance with the provisions hereinafter set out in this Lease Agreement; and (d) The cost to repair any damage caused by the tenant to the remaining Lands of the Landlord.

The Tenant covenants that its use and occupation of the Premises and any associated use of the Land|ord’s Lands shall be in accordance with its approved non-profit corporate objectives so that any use, occupation or sublease intended for the purpose of earning income and profit shall be subject to the approval of the Landlord.

3. TERM AND POSSESSION

(1) The Tenant shall have possession of the Premises for the remainder of the original term of ten (10) years which commenced on the 30"‘day of May, 2012,

Page 4 of 22

Page 32 of 341 and willend on the 315‘day of May, 2022, (the “Term”), subject to sub- paragraph (3).

(2) Subject to the Landlord's rights under this Amending Lease, and as long as the Amending Lease is in good standing the Landlord covenants that the Tenant shall have quiet enjoyment of the Premises during the Term of the Lease without any interruption or disturbance from the Landlord or any other person or persons lawfully claiming through the Landlord.

(3) The Tenant shall have the option to renew the Amending Lease for two (2) further terms of ten (10) years each on the same terms and conditions, PROVIDED the Tenant is not in default and written notice to renew is provided to the Landlord prior to the expiry of each ten (10) year Term. Any further renewal of the Amending Lease shall require the approval of the parties. The Terms of the Amending Lease may be subject to minor adjustments in order to take into account actual circumstances at the time of renewal.

4. USE

(1) During the Term of the Amending Lease, the parties hereto acknowledge, covenant and agree that the Premises shall not be used for any purposes other than as follows:

(a) The portion of the Premises shown as the Farmhouse, Heritage Exhibit Building and Octagonal Drive Shed on Schedule “B” shall be for the exclusive use of the Tenant PROVIDED that the Tenant shall use these areas to promote the Banting Heritage Objectives and offer public access as determined, from time to time, in the conditions of the Amending Operations Agreement to be entered into between the parties as provided for in this Lease Agreement;

(b) The parties acknowledge that it had been the intention of the Tenant to construct an Outreach Building as part of the future plans for the Premises. The parties acknowledge that the Tenant no longer intends to undertake the project.

Provided the Amending Lease Agreement is in good standing, the Landlord will allow the Tenant non—exclusive access to the other historical buildings on the Lands in order to promote the Banting Heritage Objectives with specific terms of use to be as specifically agreed to between the parties from time to time in the Amending Operations Agreement; AND PROVIDED that all final decisions as to access willremain with the Landlord.

(3) The Tenant shall be entitled to the non—exclusive use of the driveway and parking lot, together with use of the lands immediately surrounding the Premises in order to allow the Tenant access to the Premises; PROVIDED the Landlord may, from time to time, impose reasonable terms of access in order to promote and coordinate the use of the remaining Lands of the Landlord.

Page 5 of 22

Page 33 of 341 (4) The Tenant will be entitled to use the land surrounding the buildings and any designated parkland in common with all other members of the public.

(5) The Tenant acknowledges that the Landlord has leased the farmland portion of the Lands to a farmer and that the farmland is excluded from the terms of this Amending Lease; PROVIDED that the parties may come to agreement for the use of additional lands in the future, subject to the Landlord's obligation under any further lease of the farm lands and any other portion of the Land|ord’s remaining Lands that do not form the Premises.

(5) The Tenant acknowledges that nothing in this Amending Lease Agreement shall restrict the ability of the Landlord to develop the remainder of its Lands other than the Premises in such fashion as it deems appropriate in order to promote the Banting Heritage Objectives.

ASSIGNMENT

(1) The Tenant shall not assign this Amending Lease or sublet the whole or any part of the Premises unless it first obtains the consent of the Landlord in writing, which consent shall not unreasonably be withheld PROVIDED the assignment or sublet is in keeping with the Banting Heritage Objectives. Any assignment or sublet for a commercial or profit-making purpose will be subject to the approval ofthe Landlord within its sole discretion and subject to any reasonable terms or conditions that the Landlord may require.

(2) The consent of the Landlord to any assignment or subletting shall not operate as a waiver of the necessity for consent to any subsequent assignment or subletting.

(3) Any consent granted by the Landlord shall be conditional upon the assignee, sub-lessee or occupant executing a written agreement directly with the Landlord agreeing to be bound by all the terms of the Amending Lease as if the assignee, sub-lessee or occupant had originally executed this Amending Lease as Tenant.

(4) Any consent given by the Landlord to any assignment or other disposition of the Tenants interest in this Lease or in the Premises shall not relieve the Tenant from its obligations under this Lease, including the obligation to pay Rent.

(5) Ifthe party originally entering into this Lease as Tenant, or any party who subsequently becomes the Tenant by way of assignment or sublease or othenNise as provided for in this Lease, is a corporation, then:

(a) The Tenant shall not be entitled to deal with its authorized or issued capital or that of an affiliated company in any way that results in a

Page 6 of 22

Page 34 of 341 change in the effective voting control of the Tenant unless the Landlord first consents in writing to the proposed change;

(b) If any change is made in the control of the Tenant corporation without the written consent of the Landlord then the Landlord shall be entitled to treat the Tenant as in default and to exercise the remedies stipulated in Section 10(2) of this Lease and any other remedies available in law;

(c) The Tenant agrees to make available to the Landlord or its authorized representatives the corporate books and records of the Tenant for inspection at reasonable times subject to written assurances from the Landlord that all aspects of donor privacy will be protected.

(6) The Landlord will not make any assignment or other disposition of the Tenant’s interest in the Agreement or in the Premises to a third party without first consulting with the tenant and providing written notice to the Tenant sufficient to allow the Tenant to make adjustments to affected aspects of the services provided by the Tenant including, ifnecessary, time to effect complete withdrawal of the Tenant's services and removal of all Tenant assets.

REPAIR AND MAINTENANCE

(1) The Tenant covenants that during the term of this Amending Lease and any renewal thereof the Tenant shall keep in good condition the Premises including all alterations and additions made thereto, and shall, with or without notice, promptly make all needed repairs and all necessawreplacements as would a prudent owner, at the Tenant's expense.

The obligations set out in sub—paragraph (1) relate to the day—to—day maintenance and repair of the Premises and not to capital maintenance and repairs. Capital maintenance and repairs shall be the responsibility of the Landlord commencing on January 15', 2018. The capital repairs and maintenance will include walls, support structures, windows, doors, foundations, roofs, HVAC, furnace, and similar capital fixtures and equipment of the buildings on the Premises. Further, the Landlord willinclude the buildings on the Premises to be included in the Scheduled Condition Assessments that the Landlord takes for its municipal facilities and properties with the maintenance or repair level of service to be in keeping with those provided for other municipal facilities and properties.

(3) Upon the expiry of the Term or other determination of this Amending Lease, the Tenant agrees peaceably to surrender the Premises, including any alterations or additions made thereto, to the Landlord in a state of good repair, reasonable wear-and-tear and damage by fire, lightning and storm only excepted.

Page 7 of 22

Page 35 of 341 The Tenant shall immediately give written notice to the Landlord of any substantial damage that occurred to the Premises from any cause.

The Tenant shall permit the Landlord or a person authorized by the Landlord to enter the Premises to examine the condition thereof and review the state of repair at reasonable times.

ALTERATIONS AND ADDITIONS

(1) Ifthe Tenant during the Term of this Amending Lease or any renewal of it, desires to make any alterations or additions to the Premises, including but not limited to erecting partitions, attaching equipment, and installing necessary furnishings or additional equipment of the Tenant’s business, the Tenant may do so at his own expense, at any time and from time to time, ifthe following conditions are met:

(a) Any structural changes are approved by the Landlord, acting reasonably;

(b) Any and all alterations or additions to the Premises made by the Tenant must comply with all applicable building code standards and by-laws; and

(2) The Tenant shall be responsible to pay the cost of any alterations, additions, installations or improvements that any governing authority, municipal, provincial or othenNise, may require to be made in, on or to the Premises with the exception of capital repairs and maintenance.

(3) Signage by the Tenant will be reasonable, at the expense of the Tenant, and in accordance with municipal by-laws and approved in writing by the Landlord.

The parties hereto acknowledge that during the Term of this Amending Lease or any renewal of it, that they will consult, from time to time, on any and all alterations to the Premises in order to ensure that they are in keeping with the Banting Heritage Objectives.

(5) The Tenant shall be responsible for the costs of alterations and additions and will require all appropriate approvals before undertaking any additions or alterations, whether municipal, provincial or othenNise, and including the Building Code, with the exception of capital repairs and maintenance.

All additions or alterations to the Premises will be treated as fixtures and become the property of the Landlord upon the expiry of the Term, or any renewal of the Term of this Amending Lease save as described in sub- paragraph (8) below.

Page 8 of 22

Page 36 of 341 (7) The Tenant will not bring on to the Premises, or any part of the Premises, any machinery, equipment or any other thing that might cause damage to the Premises or the remaining lands of the Landlord.

(8) Educational exhibits and artifacts of whatever form, created by or for the Tenant or donated by third parties to the Tenant and all furniture and instructional equipment acquired by the Tenant will remain the property of the Tenant upon termination of this Amending Lease and all such items loaned by third parties will be returned by the Tenant to their rightful owner.

INSURANCE

(1) During the Term of this Amending Lease and any renewal thereof the Landlord shall maintain with respect to the Premises, insurance coverage insuring against:

(a) loss or damage by fire, lightning, storm and other perils that may cause damage to the premises or the property of the Landlord in which the Premises are located as are commonly provided for as extended perils coverage or as may be reasonably required and obtained by the Landlord, and the insurance policy shall provide coverage on a replacement cost basis in an amount sufficient to cover the cost of all signs and leasehold improvements; (b) liability for bodily injury or death or property damage sustained by third parties up to such limits as the Landlord in his sole discretion deems advisable;

but such insurance and any payment of the proceeds thereof to the Landlord shall not relieve the Tenant of its obligations to continue to pay Rent during any period of rebuilding, replacement, repairing or restoration of the Premises except as provided in Section 9.

The Tenant covenants to keep the Landlord indemnified against all claims and demands whatsoever by any person, whether in respect of damage to person or property, arising out of or occasioned by the maintenance, use or occupancy of the Premises or the subletting or assignment of same or any part thereof.

(3) The Tenant shall carry insurance in its own name insuring against the risk of damage to the Tenants property within the Premises caused by fire or other perils.

The Tenant shall carry public liabilityand property damage insurance as is necessary and appropriate to cover the interests arising under this Amending Lease, in which policy the Landlord shall be a named insured and the policy shall include a cross-liability endorsement.

Page 9 of 22

Page 37 of 341 (5) The Tenant shall provide the Landlord with a copy of the above policies.

9. DAMAGE TO THE PREMISES

(1) lfthe Premises or the building in which the Premises are located, are damaged or destroyed, in whole or in part, by fire or other peril, then the following provisions shall apply:

(8) if the damage or destruction renders the Premises unfit for occupancy and impossible to repair or rebuild using reasonable diligence within 120 clear days from the happening of such damage or destruction, then the Term hereby granted shall cease from the date the damage or destruction occurred, and the Tenant shall immediately surrender the remainder of the Term and give possession of the Premises to the Landlord, and the Rent from the time of the surrender shall abate;

(b) ifthe Premises can with reasonable diligence be repaired and rendered fit for occupancy within 120 days from the happening of the damage or destruction, but the damage renders the premises wholly unfit for occupancy, then the Rent hereby reserved shall not accrue after the day that such damage occurred, or while the process of repair is going on, and the Tenant shall repair the Premises with all reasonable speed at the Tenant's expense, and the Tenant's obligation to pay Rent shall resume immediately after the necessary repairs have been completed;

ifthe leased Premises can be repaired within 120 days as aforesaid, but the damage is such that the leased Premises are capable of being partially used, then until such damage has been repaired, the Tenant shall continue in possession and the Rent shall abate proportionately.

Any question as to the degree of damage or destruction or the period of time required to repair or rebuild shall be determined by an architect retained by the Landlord and agreed by the Tenant, acting reasonably.

(3) Apart from the provisions of Section 9(1) there shall be no abatement from or reduction of the Rent payable by the Tenant, nor shall the Tenant be entitled to claim against the Landlord for any damages, general or special, caused by fire, water, sprinkler systems, partial or temporary failure or stoppage of services or utilities which the Landlord is obliged to provide according to this Lease, from any cause whatsoever.

10. ACTS OF DEFAULT AND LANDLORD’S REMEDIES

(1) An Act of Default has occurred when:

Page 10 of 22

Page 38 of 341 (a) The Tenant has failed to pay Rent for a period of ninety (90) consecutive days, regardless of whether demand for payment has been made or not;

(b) The Tenant has breached his covenants or failed to perform any of his obligations under this Amending Lease; and

(i) the Landlord has given written notice specifying the nature of the default and the steps required to correct it; and (ii) the Tenant has failed to correct the default as required by the notice;

(i) Become bankrupt or insolvent or made an assignment for the benefit of creditors; 'i) Had its property seized or attached in satisfaction of a judgment; (iii) Had a receiver appointed; (iv) Commanded any act or neglected to do anything with the result that a construction lien or other encumbrance is registered against the Land|ord’s property; (v) Taken action, ifthe Tenant is a corporation, with a view to winding up, dissolution or liquidation;

(cl) Any insurance policy is cancelled or not renewed by reason of the use or occupation of the Premises, or by reason of non-payment of premiums;

(e) The Premises:

(i) become vacant or remain unoccupied for a period of ninety (90) consecutive days; or

(ii) are not open for business on more than sixty (60) business days in any twelve (12) month period; and subject to such times as the parties may agree to from time—to-timein this Amending Lease or in the Amending Operations Agreement; or

(iii) are used by any other person or persons, or for any other purpose than as provided for in this Amending Lease without the written consent of the Landlord;

(f) The Tenant has breached his covenants or failed to perform any of his obligations under the Amending Operations Agreement as provided for in Section 13; and

(i) The Landlord has given written notice specifying the nature of the default and the steps required to correct it; and

Page 11 of 22

Page 39 of 341 (ii) The Tenant has failed to correct the default as required by the notice.

When an Act of Default on the part of the Tenant has occurred, the Landlord shall have the right to terminate this Amending Lease and re-enter the Premises and deal with them as he may choose subject to conditions specified in Section 7 (8).

11. TERMINATION UPON NOTICE AND AT END OF TERM

(1) Ifthe Tenant wishes to exercise either of its two (2) rights of renewal for a further ten (10) year Term, the Tenant shall give written notice to the Landlord prior to the expiry of the then current Term. Such notice will be given ninety (90) days prior to the expiry of the current Term.

(2) lfthe Tenant remains in possession of the Premises after expiry of any Term or renewal of any Term, it is agreed that such overholding by the Tenant shall create a monthly tenancy only but the tenancy shall remain subject to all the terms and conditions of this Amending Lease except those regarding the Term.

12. ACKNOWLEDGEMENT BY TENANT

(1) If required by the Landlord at any time during the Term of this Amending Lease or any renewal, the Tenant will provide confirmation that the tenancy is in good standing in accordance with a form provided by the Landlord.

13. OPERATIONS AGREEMENT

(1) The parties hereto acknowledge that they willenter into an Amending Operations Agreement in order to address the day-to-day operational issues arising from this Amending Lease. In particular, the Amending Operations Agreement willaddress such matters as public access to the Leased Lands, operative rules and regulations, and the maintenance and/or operation in relation to the following: (a) The Farmhouse; (b) The Heritage Exhibit Building (c) The Octagonal Drive Shed (d) The Lands of the Landlord, including the driveway and parking lot areas; and (e) The other buildings on the Landlord's Lands, including the use thereof.

14. NOTICE

(1) Any notice required or permitted to be given by one party to the other pursuant to the terms of this Lease may be given:

Page 12 of 22

Page 40 of 341 To the Landlord at:

The Clerk The Corporation of the Town of New Tecumseth 10 Wellington Street East Alliston, ON L9R 1A1 Telephone: 705-435-6219 Fax: 705-435-2873

To the Tenant at the Premises or at:

The President Sir Frederick Banting Legacy Foundation P.O. Box 137 Alliston, ON L9R 1T9 Telephone: 705-435-0111

(2) The above addresses may be changed at any time by giving ten (10) days written notice.

(3) Any notice given by one party to the other in accordance with the provisions of this Amending Lease shall be deemed conclusively to have been received on the date delivered ifthe notice is served personally or seventy-two (72) hours after mailing if the notice is mailed.

15. REGISTRATION

The Tenant shall not register this Amending Lease or any notice of it on the title of the Landlord's Property.

16. INTERPRETATION

(1) The words importing the singular number only shall include the plural, and vice versa, and words importing the masculine gender shall include the feminine gender and vice versa, and words importing persons shall include firms and corporations and vice versa.

(2) Unless the context otherwise requires, the word “Landlord” and the word “Tenant” whenever used herein shall be construed to include the executors, administrators, successors and assigns of the Landlord and Tenant, respectively.

(3) When there are two (2) or more Tenants bound by the same covenants herein contained, their obligations shall be joint and severable.

(4) The parties hereto acknowledge that the recitals to this Amending Lease are true and accurate and incorporate same as terms of this Amending Lease.

Page 13 of 22

Page 41 of 341 (5) Upon execution of this Amending Lease and the Amending Operations Agreement, the original lease agreement and operations agreement dated April 23, 2012 willterminate.

IN WITNESS WHEREOF the Landlord and the Tenant have hereunto affixed their corporate seals or asserted binding authority by their proper signing officers in that behalf.

The Corporation of the Town of New Tecumseth Per:

Rick Milne (Mayor)

Cindy Maher (Clerk)

(We have authority to bind the corporation.)

Sir Frederick Banting Legacy Foundation

Per: David Sadleir (President)

(I have authority to bind the corporation)

Page 14 of 22

Page 42 of 341 SCHEDULE “A”

THE LANDS:

ALLAND SINGULAR that certain parcel or tract of lands and premises situate, lying and being in the Town of New Tecumseth in the County of Simcoe, and being composed of Part of the East Half of Lot 2, Concession 2, former Township of Essa, PIN 58138-0037, municipally known as 5116 Sir Frederick Banting Road, Alliston, L9R 1V2.

Page 15 of 22

_- _-1"‘ ‘ my//.-.

Page 43 of 341 SCHEDULE “B” THE PREMISES:

Sketch of the Premises showing the demised lands as well as the Farmhouse, Heritage Exhibit Building, Octagonal Drive Shed and common area features:

@ RELFlagpole The "Premises" 8:Plaque ‘

SFBLFDMECCOMPLEX

1 Farmhouse "'3 Banting Legacy Trall ""' TrallEx'lt I Heritage Exhibit Bldg T Information Exhibit Octagonal Drive Shed Walkway to 0 [elm Taylor Blvd D Youth Exercise Station New trees

Page 16 of 22

Page 44 of 341 /‘iHnchmenf#2.

AMENDING OPERATIONS AGREEMENT

MADE THE 1st DAY OF January, 2018.

B E T W E E N:

THE CORPORATION OF THE TOWN OF NEW TECUMSETH (the “Landlord") —and—

SIR FREDER|CK BANTING LEGACY FOUNDATION (the “Tenant”) i WHEREAS: ‘

A. The parties previously entered into a Lease Agreement (the “Lease”) dated the 23"’day of April, 2012 and an Operations Agreement also dated the 23'“ day of April, 2012; 9

B. The parties have entered into an Amending Lease Agreement (the “Amending Lease") effective January 1, 2018, a true copy of which is attached hereto as Schedule “A”;

C. Pursuant to Section 13 of the Lease, the parties agreed to enter into an Operations Agreement which would be amended, from time to time, in order to address the day—to—dayoperations issues associated with the Lease; and

D. The parties have agreed to enter into this Amending Operations Agreement as a result of entering into the Amending Lease.

NOW THEREFORE THIS AGREEMENT WITNESSES AS FOLLOWS:

(1) The parties hereto acknowledge the foregoing recitals and confirm that the terms of the Lease attached hereto as Schedule “A”willprevail in the event of any conflict between the Amending Operations Agreement and the Amending Lease.

(2) The parties acknowledge that the maintenance, presen/ation and development of the Lands including the Premises as identified in the Amending Lease is intended to be in accordance with the principles of the Banting Heritage Objectives as set out in the Amending Lease.

(3) The parties will meet, from time to time, in orderto consult with each other to ensure that they are working together in order to achieve the principles of the Banting Heritage Objectives.

(4) Neither party will perform any acts or carry out any activity which may damage the Premises or the common areas.

(5) In relation to the ongoing maintenance and upkeep of the Premises including capital improvements, the parties hereby agree as follows:

(a) The Landlord will be responsible for capital maintenance and repairs as set out in the Amending Lease;

Town/SFBLF 1 Operations Agreement

Page 17 of 22

Page 45 of 341 (b) The Tenant willbe responsible for day-to-day maintenance and repairs in relation to the Premises available for the exclusive use of the Tenant;

(c) The Landlord willbe responsible for the continued maintenance of the non-exclusive areas including the parking lot and the driveway which willbe maintained in a reasonable and passable condition as well as the common areas with the exception of those areas being farmed. Maintenance will include snow removal, grass cutting, flower bed and tree maintenance, installation and maintenance of appropriate lighting, and maintenance as well as improvement to existing fixtures;

(d) To assist with capital maintenance and repairs, the Tenant will give notice to the Landlord » \ when such capital maintenance and repairs are identified and to the extent possible, meet i with the Landlord prior to its budget process so that capital cost considerations can be I made part of budget and I deliberations; l I 5 (e) To assist the Tenant with its obligations as contained in the Amending Lease and the Amending Operations Agreement, the Landlord will provide a donation in the amount of Twenty Thousand Dollars ($20,000) annually to the Tenant commencing in 2018, said donation amount to be subject to an indexing factor of two percent (2%) in each subsequent year during the Term of the Lease Agreement and to be paid no later than March 30 in each year. The purpose of the donation is solely to assist in the Tenant meeting its obligations set out in the Amending Lease and in the Amending Operations Agreement and will be subject to the Tenant providing to the Landlord satisfactory financial statements and maintaining satisfactory hours of operation for the Premises. It is acknowledged by the Tennant that the annual donation is to be in lieu of any further funding through the Grants and Donations Program of the Landlord.

(0 The Landlord will use reasonable efforts to promote awareness of the Banting Homestead Heritage Park (BHHP) site in all regular Town publications such as Leisure Guides, including representation on related maps, and on the Town website as is done for the Museum on the Boyne, Recreation Centre and other Town owned facilities that provide community programming.

(5) No animals or birds shall be brought onto or kept on the Premises by the Tenant.

(7) The Premises shall not be used by the Tenant for sleeping apartments or residential purposes or for the storage of personal affects or articles other than those required for the uses and purposes set out in the Amending Lease.

(8) The Tenant shall, at all times, provide to the Landlord keys for any and all access door locks, with the exception of display/exhibit cases/cabinets, on the Premises.

(9) Neither the Landlord nor the Tenant will keep on the Lands, including the Premises, inflammable, toxic, dangerous or explosive materials.

(10) The Tenant will,from time to time, advise the Landlord of the portion of the Premises to be open to the public and the hours of operation during which the public will be allowed access, to be not less than shown on Schedule “B” attached hereto.

Town/SFBLF 2 Operations Agreement

Page 18 of 22

Page 46 of 341 PROVIDED that the foregoing may, from time to time, be varied to take into account renovations or other reasons to justify changes to either the areas to be open or the hours of operation, upon the written consent of the Landlord.

(11) At no time willthe Tenant allow its operations to interfere with the Landlord’s lease of the farmland and at all times, the Tenant and its employees will respect the needs and requirements of the agricultural operation.

(12) Nothing in the Amending Lease or this Amending Operations Agreement will restrict the right of the Landlord to lease, license or othenivise permit the use of any of the non-leased premises including the driveway, parking lot, common areas, passive parkland, farm buildings or farmland.

(13) The parties hereto shall, from time to time, review the insurance requirements provided for in the Amending Lease and make such adjustments or accommodations as may be necessary in order to provide adequate insurance for each of the parties and, where required, to name the other party as a co-insured or additional insured.

(14) The parties acknowledge that they will work together in a reasonable and cooperative fashion in order to achieve the Banting Heritage Objectives which will include meetings, from time to time, between their respective representatives which may be set by agreement or called by either party providing written notice to the other party. Ifthe parties are unable to agree on any operational issues or decisions that affect the implementation of the Amending Lease and this Amending Operations Agreement after having met with each other in an attempt to specifically resolve the concerns, then the parties will agree to mediation and/or arbitration in order to resolve the outstanding dispute on the following terms:

Dispute Resolution:

(a) If requested in writing by either the Landlord or the Tenant, the Landlord and the Tenant shall attempt to resolve any dispute between them arising out of or in connection with this Amending Operations Agreement by entering into structured non-binding negotiations with the assistance of a mediator on a without prejudice basis. The mediator shall be appointed by agreement of the parties. If a dispute cannot be settled within a period of ninety (90) calendar days with the mediator, the dispute shall be referred to and finally resolved by arbitration under the rules of the Province of Ontario or by an arbitrator appointed by the agreement of the parties. (b) No person shall be appointed to act as mediator or arbitrator who is in any way interested, financially or otherwise, in the business or other affairs of either the Landlord or the Tenant. (c) The award of the arbitrator, including an award for costs if applicable, shall be final and binding upon the parties, except for an error in law. (d) The provisions of The Arbitrati'on’s Act, R.S.O., 1991, Chapter 17, as amended shall apply.

(15) It is acknowledged that the Amending Operations Agreement is intended to address day—to-day operational requirements and will be amended from time to time by the parties in order to allow for an effective and reasonable administration of the relationship between them. Amendments may be made formally in writing, or by the parties exchanging correspondence which each of the parties has acknowledged. In the event of an exchange of correspondence, a copy of the agreed-upon correspondence willbe given to each party to place with that party's copy of the Amending Operations Agreement.

Town/SFBLF 3 Operations Agreement

Page 19 of 22

Page 47 of 341 INWITNESS WHEREOF the Landlord and the Tenant have hereunto affixed their corporate seals or asserted binding authority by their proper signing officers in that behalf.

The Corporation of the Town of New Tecumseth

Per:

RICK MILNE (Mayor)

CINDY MAHER (Clerk)

(We have authority to bind the corporation.)

Sir Frederick Banting Legacy Foundation

Per: DAVID SADLEIR, (President)

(I have authority to bind the corporation)

Town/SFBLF Operations Agreement

Page 20 of 22

Page 48 of 341 SCHEDULE “A”

AMENDING LEASE AGREEMENT

Town/SFBLF Operations Agreement

Page 21 of 22

Page 49 of 341 SCHEDULE “B”

Area to be Open to the Public As shown in the ‘Premises’ sketch (Schedule B, Amending Lease), the following are open to the public: a. The Banting Legacy Trail, picnic area, gardens and other lands within the area encompassed by the Legacy Trail and the Sir Frederick Banting Road subject to all applicable Bylaws of the Town (The Landlord) regarding public access to public parks and subject to the occasional special event that requires temporary restricted access in keeping with the objectives of the event. Such restrictions to be agreed by The Landlord prior to the events. b. The Buildings comprising the Diabetes Management and Education Centre (DMEC) will be open to the public only at times and hours as scheduled and supervised by the Tenant and with due regard to applicable safety and access conditions as may be required by Bylaws and The Tenant. c. The Main Barn and Pig Barn will not be open to the public and all access will be subject to approval of the Landlord. Hours of Operation For general public access, the DMEC buildings will be made available and supervised by the Tenant, as follows: a. Every Tuesday from 11:00 am to 4:00 pm

- b. The 15‘and 3”’weekends of each month: Saturday 11:00 am 4:00 pm; Sunday, 1:00 pm — 4:00 pm. and for all programs provided by the Tenant: c. Seven days per week as scheduled at the discretion of the Tenant. PROVIDED THAT the foregoing may, from time to time, be varied to take into account statutory and seasonal holidays, renovations or other reasons to justify changes to either the areas to be open or the hours of operation and; recognition that scheduled programming may, from time-to-time, take precedence over general public access.

Town/SFBLF 6 Operations Agreement

Page 22 of 22

Page 50 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #ADMIN-2018-05

BILL 68: MODERNIZING ONTARIO'S MUNICIPAL LEGISLATION ACT, 2017 AND REQUIRED PROCEDURE BY-LAW AMENDMENTS

RECOMMENDATION

That Report #ADMIN-2018-05 be received;

And further that the Procedure By-law be amended and enacted to include the new definition of meeting and the additional Closed Meeting provisions as per Bill 68 - Modernizing Ontario's Municipal Legislation Act, 2017;

And further that due to the current uncertainties associated with electronic meeting participation that it be considered during the next term of Council;

And further that staff respectfully request direction with regard to the temporary replacement of an absent member of upper-tier Council.

OBJECTIVE

This report is to provide Council with information pertaining to some of the changes with regard to accountability and transparency made by Bill 68 - Modernizing Ontario's Municipal Legislation Act, 2017 to become effective in 2018, to advise of required changes to the Procedure By-law as a result of the changes and to seek direction with regard to other changes.

BACKGROUND

Bill 68 - Modernizing Ontario Municipal Legislation Act, 2017 made amendments to the Municipal Act (the Act) and received Royal Assent May 30, 2017, however the effective dates of some of the new items included in the legislation were established only in the fall of 2017. Some of the new items are to be implemented in 2018 ie new definition of meeting while others are to be implemented in 2019 ie mandatory appointment of an Integrity Commissioner.

The amendments to the Act were extensive, however this report will focus on the changes effective for 2018 involving the new definition of meeting, electronic meeting participation, additional Closed Meeting provisions, vacant seat and the temporary replacement of a member of upper-tier Council.

COMMENTS AND CONSIDERATIONS

Page 51 of 341 Report #ADMIN-2018-05, January 29, 2018

New Definition of "Meeting" Bill 68 changed the Municipal Act to expand the definition of "meeting" as prior to the Bill, the definition of "meeting" was as follows:

"Meeting" means any regular, special or other meeting of a council, of a local board or of a committee of either of them".

The definition was expanded to include (a) and (b) as follows:

"Meeting" means any regular, special or other meeting of a Council, of a Local Board or of a Committee of either of them, where,

(a) a quorum of members is present, and (b) members discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of the council, local board or committee."

The Town's Procedure By-law currently defines a meeting similarly to that of the Act prior to the changes, therefore, staff recommend that the Procedure By-law be amended to mirror the new language forwarded in Bill 68.

Electronic Participation The Municipal Act was changed by Bill 68 to provide that a member of Council, of a Local Board or of a Committee of either of them, can participate electronically in a meeting which is open to the public to the extent and in the manner established in the municipality's Procedure By-law provided that the member not be counted in determining whether or not there is a quorum. The member however, is not allowed to participate electronically in a meeting which is closed to the public.

Bill 68 changed the Act to allow for electronic meeting participation, however this new provision is not as straightforward and simple as it may seem since there are a number of factors that need to be considered prior to implementing the same.

At a recent Clerks' training session with regard to the Bill, the Clerks discussed their concern with regard to the lack of definition of "electronic participation" and what it actually means and/or includes ie e-mail, video, phone, text messages etc. The Clerks also discussed that there may not be a specific definition intentionally as it was meant to include all electronic communication, however since this change is so new, that is yet to be determined.

From a procedure perspective there are a number of matters that need to be considered. The legislation states that the member participating electronically does not form quorum, however it fails to define "participation" which results in uncertainty ie can the member participating electronically move or second a motion? can they vote? can they call a recorded vote? how can members participate electronically in open session,

Page 2 of 9

Page 52 of 341 Report #ADMIN-2018-05, January 29, 2018

but not in closed session, but then may be required to vote on the closed session recommendation in open session when the member would not be aware of what the recommendation was? should the Chair or Vice Chair be able to participate electronically? are members that participate electronically to be paid for the meetings of Council that qualify for payment under the current by-law?

Technology disruptions would also need to be considered as a member participating electronically may move a motion and then during discussion lose their electronic connection. Would another member have to move the motion since the original mover was no longer participating in the meeting? If electronic participation was only conducted utilizing audio, would the member have to continually advise that they were participating in the meeting as there would be no way for the rest of the members to know if they were actually attending the meeting or not? Would all votes have to be recorded as there would be no way of knowing if the person participating electronically was voting in favour or in opposition without them verbally advising of their vote?

There could be technical challenges that would have to be overcome as the County, the Town's network provider, is not sure if the network would be able to accommodate everyone utilizing the internet for access to the electronic agendas as well as be able to provide audio/visual electronic participation to facilitate two-way dialogue.

There could be an impact on the current way in which meetings are televised with Rogers if electronic participation was utilized as Rogers may/may not be able to record the member participating electronically.

At the most recent meeting of the Simcoe County Clerks, the majority indicated that they were not currently in favour of electronic meeting participation since there are many items, including procedure, that need to dealt with. They suggested that once other municipalities commence the process that more information and rulings will be available and they would be able to properly address the items that need to be considered in order to proceed with electronic meeting participation.

If Council should wish to proceed with electronic meeting participation, it is suggested that a review of best practices be undertaken to determine the most appropriate method to facilitate it and that the necessary policies and procedures be established with regard to the same prior to commencement. Since it is almost the end of the Council term, Council may wish for the new term of Council to consider this and how or if it may be implemented - maybe through a pilot project or phased in through Committees. Since the Town is planning a new Administration Centre, it might also be prudent to consider electronic meeting participation at that time to ensure whatever method is to be utilized is addressed and that the proper equipment is purchased/implemented.

Additional Closed Meeting Provisions Prior to Bill 68, the Municipal Act permitted Council to hold closed meetings that met certain criteria, for which there were seven (7) clauses ((a) to (g)) such as, but not

Page 3 of 9

Page 53 of 341 Report #ADMIN-2018-05, January 29, 2018

limited to, litigation, labour, land and personal matters. Bill 68 added four (4) other criteria which appear to be closely aligned with the Municipal Freedom of Information and Protection of Privacy Act as follows:

(h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.

As a result of these additional clauses, the Procedure By-law will need to be amended to include the same.

Vacant Seat The Act indicates that the office of a member of Council of a municipality becomes vacant if the member is absent from the meetings of Council for three (3) successive months without being authorized to do so by a resolution of Council. Bill 68 amended the Act and now permits members to be absent for twenty (20) consecutive weeks or less without having to seek Council's approval, if the absence is a result of the member's pregnancy, the birth of the member's child or the adoption of a child by the member.

Temporary Replacement, Member of Upper-Tier Council Bill 68 amended section 268(1) of the Act to allow the Council of a local municipality to appoint one (1) of its members as an alternate member to the upper-tier Council, to act in place of a person who is a member of the Council's local municipality and its upper- tier municipality, when the person is unable to attend a meeting of the upper-tier Council for any reason. This does not authorize the appointment of more than one (1) alternate member during the term of Council or for the appointment of an alternate member to act in place of an alternate member appointed to a temporary vacancy or appointment of an alternate head of Council of the upper-tier municipality.

County staff discussed this with the area Clerks and recommended to County Council that should local municipalities wish to utilize this alternate member provision that, based on other municipalities subject to similar provisions, an appointment by-law be adopted by the local municipal Council and forwarded to the County Clerk (Attachment #1). County Council agreed and adopted the recommendation of staff (Attachment #2). County staff also recommended that the alternate member attend Council Meetings as

Page 4 of 9

Page 54 of 341 Report #ADMIN-2018-05, January 29, 2018

well as Committee Meetings where the primary member holds a seat to ensure quorum of the various County Committees is not impacted and the alternate member receive the primary member's per diem for attending the meeting.

It was also recommended by County staff, that because the County has weighted voting, that the alternate member be assigned the weighted vote for the primary member they have been appointed to replace, as provided in a written notice sent to the County Clerk's Office prior to the County Meeting commencing. County staff recommended that should both members of a municipality be absent from a County Meeting, that the alternate member be assigned the weighted vote for the primary member they have been appointed to replace as provided in a notice sent to the Clerk's Office prior to the meeting commencing. They also recommended that because the County's Procedure By-law establishes representation on County Council as the Mayor and Deputy Mayor and establishes weighted voting, that the County's Procedure By-law be amended to define a member of County Council to include the alternate member.

Bill 68 also amended the Act to provide that if the seat of the member who had been appointed as an alternate member becomes vacant, that the local municipal Council may appoint another of its members as an alternate member for the remainder of the Council term.

FINANCIAL CONSIDERATIONS

There are no financial considerations with regard to this matter.

Respectfully submitted:

______Cindy Maher Clerk/Director of Administration

Attachments:

□ Bill 68 - Attachment #1 □ Bill 68 - Attachment #2

Approved By: Department: Status: Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 5 of 9

Page 55 of 341 Report #ADMIN-2018-05, January 29, 2018

Page 6 of 9

Page 56 of 341 A7‘+aclxm €rnL?/

BY-LAW NO.

THE CORPORATION OF THE

A By-law to Appoint an Alternate Member to the Council of the County of Simcoe during an absence of the Mayor or Deputy Mayor

Whereas Bill68, Modernizing Ontario's Municipal Legislation Act, 2017 received Royal Assent on May 30, 2017, and amends the Municipal Act, 2001, S.O. 2001, c. 25, herein referred to as the “Act”;and

Whereas section 268(1) of the Act provides that the council of a local municipality may appoint one of its members as an Alternate Member to the upper-tier council, to act in place of a person who is a member of the councils of the local municipality and its upper-tier municipality, when the person is unable to attend a meeting of the upper-tier council for any reason; and

Whereas the Lieutenant Governor proclaimed that January 1, 2018 is the date that Section 268(1) of the Act regarding Alternate Members willtake force;

Now therefore be it resolved that:

1. That Councillor XYZ is hereby appointed as the Alternate Member to Simcoe County Council for the term of the council that appointed them, or until their appointment by-law is rescinded, or November 30 in the year of a Regular Election, or until such time as the Alternate Member's seat is declared vacant in accordance with section 259 of the Act. 2. The Alternate Member appointed herein shall not sit on behalf of the Mayor or Deputy Mayor at an Inaugural Meeting of County Council. 3. This by-law shall come into force and take effect on the day the Lieutenant Governor proclaims Section 268 of the Act in force,

By-law enacted this day of , 2017.

Warden, County of Simcoe County Clerk, County of Simcoe

Page 7 of 9

Page 57 of 341 /}‘Hacl\Vvr€rL‘lL#2»

BILL NO. 100 BY-LAW NO.

THE CORPORATION OF THE COUNTY OF SIMCOE

A By-law to establish the Roles and Duties of Alternate member (Alternate County Councillor) appointed by a Simcoe County Lower Tier Municipality to represent the Municipality on the Council of the County of Simcoe.

Whereas the Lieutenant Governor proclaimed that January 1, 2018 is the date that Section 268(1) of the Act will take force; and

Whereas Section 268(1) of the Act provides that the council of a local municipality may appoint one of its members as an Alternate Member of the upper-tier council, to act in place ofa person who is a member of the councils of the local municipality and its upper-tier municipality, when the person is unable to attend a meeting of the upper-tier council for any reason;

Now therefore the Council of the Corporation of the County of Simcoe enacts as follows:

1. That an Alternate Member may take their seat on County Council upon the County Clerk receiving a certi?ed appointment by-law passed by a lower- tier municipality which names the Alternate Member, and the Alternate Member has taken the Oath of Of?ce as administered by the County Clerk. 2. That an Alternate Member's appointment shall be for the term of the council that appointed them, or until their appointment by-law is rescinded, or November 30 in the year of a Regular Election, or until such time as the Alternate Member's seat is declared vacant in accordance with section 259 of the Act. 3. That an Alternate Member may, in the absence of the elected member, participate at meetings of County Council and its committees, however membership and voting rights are limited to only those privileges held by the County Councillor they are deemed to be the Alternate Member. 4. That an Alternate Member shall not represent a County Councillor at an Inaugural Meeting, or any County board or agency.

Page 8 of 9

Page 58 of 341 By-law No. Page 2

5. That an Alternate Member shall not be eligible for election to the County’s Head of Council (Warden), Deputy Warden, or to the position of Chair or Vice—Chair of any County Business Section or Committee nor shall an Alternate Member assume the role of Warden, Deputy Warden, Chair or Vice-Chair when attending meetings of County Council. 6. That an Alternate Member shall receive a per diem as well as mileage (where applicable) in accordance with the applicable County policies, for any meetings of County Council he/she is required to attend in the absence of the elected member. 7. That an Alternate Member shall not be eligible to be reimbursed for a convention, or seminar, or training. 8. That an Alternate Member, while acting in their capacity, shall be governed by all applicable policies of County Council, such as but not limited to the Council Code of Conduct and shall have access to applicable support resources such as but not limited to the Integrity Commissioner. 9. That this By-law shall come into force and take effect on the day it is finally passed and on the day the Lieutenant Governor proclaims Section 268 of the Act in force.

By-law enacted this day of November, 2017.

Warden, County of Simcoe County Clerk, County of Simcoe

Page 9 of 9

Page 59 of 341 Page 60 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #ADMIN-2018-06

GENERAL MATTERS RE 2018 MUNICIPAL ELECTIONS

RECOMMENDATION

That Report #ADMIN-2018-06 be received.

OBJECTIVE

The Municipal Elections Act (the Act) provides Council with the authority to make decisions pertaining to various general election matters. The purpose of this report is to provide Council information with regard to these matters and to seek direction with regard to the same in order to proceed with the planning of the 2018 Municipal Elections.

BACKGROUND

The Municipal Elections Act (the Act) provides Council with the authority to make decisions pertaining to various general election matters such as the language of notices and forms, the establishment of a recount policy and a program for campaign contribution rebates. Council is able to pass by-laws with regard to these matters if they should wish to do so, however it is not mandatory under the Act.

COMMENTS AND CONSIDERATIONS

Language of Notices and Forms Section 9 of the Municipal Elections Act states that prescribed notices, forms and other information for elections held for the offices of Council and both the English Public and English Separate School Boards must be available in English only, unless Council passes a bylaw to authorize the use of:

(a) French, in addition to English, in prescribed forms; (b) French, other languages other than English, or both, in notices, forms (other than prescribed forms) and other information provided under the Act.

Section 9.1 of the Act requires prescribed notices, forms and other information to be made available in both English and French with respect to the Offices of the French Language District School Boards. The Act indicates that such notices shall not be provided in any other language unless Council passes a by-law approving the use of other languages.

Page 61 of 341 Report #ADMIN-2018-06, January 29, 2018

Previous elections in the Town have provided notices, forms and other information under the Act in English only and in French and English for the French Language District School Boards. Staff recommend that this practice continue for the 2018 Municipal Elections. If electors should require their own language interpreters while voting, there is provision in the Act that allow them to do so.

Recount Policy Section 56 of the Act contains specific conditions under which the Clerk of the municipality shall hold a recount as follows: (a) two or more candidates receive the same number of votes and cannot both or all be declared elected to the office; (b) if the votes on a by-law for the affirmative and negative are equal; (c) if the votes are equal for two or more answers to a question.

Additionally, under section 57 of the Act, within thirty (30) days after the Clerk's declaration of the results, Council may pass a resolution requiring a recount of the votes cast for all or specified candidates for an office on Council and/or for all or specified answers to a question submitted by Council and/or for and against a by-law submitted by Council. The Minister may also make an order requiring a recount of the votes cast for all or specified answers to a question submitted by him or her.

In addition, under section 58 of the Act, within thirty (30) days after the Clerk's declaration of the results of the election, an elector who has reasonable grounds for believing the election results to be in doubt may apply to the Superior Court of Justice for an order that the Clerk hold a recount.

Under section 60 of the Act, a recount shall be conducted in the same manner as the original count, whether manually or by vote-counting equipment. With the use of tabulators by the Town in the 2018 Municipal Elections, a recount would be conducted utilizing the tabulators.

As per the recent revisions to the Act, Council may, by by-law, adopt a policy with respect to the circumstances in which the municipality requires the Clerk to hold a recount of the votes cast in an election. Presumably this provision was added to the Act to allow Councils to establish a criteria in which to direct recounts in the case of a close race and not just a tied race. As indicated, there are several provisions already existing within the Act to provide for a recount if desired by Council or by an elector. For these reasons, staff are not recommending the adoption of a Recount Policy at this time, however if Council should wish to implement a Recount Policy, the deadline to pass a by-law to adopt the policy is May 1, 2018.

Candidate Contribution Rebates

Section 88.11 of the Act provides that a municipality may, by by-law, provide for the payment of rebates to individuals who made contributions to candidates for office on the

Page 2 of 4

Page 62 of 341 Report #ADMIN-2018-06, January 29, 2018

municipal Council. The establishment of such a program is commonly referred to as a Candidate Contribution Rebate Program. The Act states that the by-law authorizing the Program shall establish the conditions under which an individual is entitled to a rebate and may provide for the payment of different amounts to different individuals on any basis. The design and structure of the Program is therefore, largely left to the discretion of the municipality.

Candidate Contribution Rebate Programs are funded by the tax base and are generally put in place to encourage more people to run for Council by assisting candidates in their fundraising efforts. By offering an incentive to campaign contributors, it may also increase public engagement in the municipal elections process. Only seven (7) of Ontario's four hundred and forty four (444) municipalities adopted a Candidate Contribution Rebate Program for the 2014 Municipal Elections. These municipalities consist of larger centers being Ajax, Markham, Oakville, Ottawa, Toronto, Vaughan and Whitby.

Under amendments made recently to the Municipal Elections Act, the maximum contribution that an individual can make to a candidate has been increased from $750 to $1,200 and the amendments prohibit corporate and trade union donations to candidates. Corporations and trade unions can register as third party advertisers and/or make contributions to the same. The amount that a candidate and his or her spouse can contribute to their own campaign has been limited to $25,000. Candidates are required to raise money for their campaigns through donations from individuals, fundraising events or self-financing.

The establishment of a Candidate Contribution Rebate Program would require a significant amount of resources to implement and administer including establishing the eligibility criteria, forms and procedures, registering the candidates for the program, reviewing the applications and contributor receipts, calculating, tracking and issuing rebates and communicating the Program information to the candidates and the public.

Costs for funding and administration of a Program would be through the municipal tax base and therefore should be included as part of the 2018 Municipal Elections budget. The costs associated for such a program are very difficult to determine as they are based on the parameters of the Program ie percentage of rebate, maximum rebate payable etc, the number of candidates participating and the amount of eligible contributions received by the candidates. There is also concern that taxpayers would be funding the cost of individual candidates' election campaigns.

As a Candidate Contribution Rebate Program introduces uncertainty with additional tax funded costs to the municipality and significantly increases the complexity associated with administration of the municipal elections, staff do not recommend the implementation of a Candidate Contribution Rebate Program for the 2018 Municipal Elections.

Page 3 of 4

Page 63 of 341 Report #ADMIN-2018-06, January 29, 2018

FINANCIAL CONSIDERATIONS

If Council should choose to authorize election notices, forms and other information to be provided in languages other than English, there would be costs incurred for translation, additional printing and advertising.

If Council should wish to pass a by-law to establish additional parameters under which to conduct a recount, there would be no costs other than staff time to prepare the same, however if a recount was held, there would be additional costs associated with the recount.

Should Council wish to implement a Candidate Contribution Rebate Program, costs for the Program would have to be estimated and added to the 2018 Municipal Elections budget.

Respectfully submitted:

______Cindy Maher Clerk/Director of Administration

Approved By: Department: Status: Mark Sirr, CPA, CMA, Finance Approved - 25 Jan 2018 Treasurer/Director of Finance Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 4 of 4

Page 64 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #FIN-2018-02

COUNCIL CHEQUE SUMMARY REPORT - DECEMBER - 2017

RECOMMENDATION

That Report #FIN-2018-02 be received.

OBJECTIVE

To provide Council with the December 2017 Council Cheque Summary Report.

BACKGROUND

At the May 11th, 2015 Council meeting, Council approved the following recommendation:

That the verbal report of Councillor Beattie be received;

And that the cheque registry be posted on the Town's website monthly as well as become an item on the Committee of the Whole meeting agenda each month commencing in June 2015 and going forward.

COMMENTS AND CONSIDERATIONS

The December 2017 Council Cheque Summary including narrative for each invoice that was processed for payment is posted to the Town website at: http://newtecumseth.ca/town-hall/departments/finance/council-cheque-summary-report/

If Council members require clarification regarding any of the items, they are encouraged to contact the Finance department directly. Certain information under the column identified as "Vendor Cheque Name" has been redacted from the attached document as it contains personal information.

FINANCIAL CONSIDERATIONS

The financial impact of the information provided is included within the approved 2017 Town budgets, is identified as a budget to actual variance or relates to payments that are billed back to the various developers.

Respectfully submitted:

Page 65 of 341 Report #FIN-2018-02, January 29, 2018

______Raj Naraine Supervisor of Accounting Services

Approved By: Department: Status: John Henry, CPA, CMA, Finance Approved - 24 Jan 2018 Manager of Financial Services Mark Sirr, CPA, CMA, Finance Approved - 24 Jan 2018 Treasurer/Director of Finance Blaine Parkin, P. Eng., CAO CAO Approved - 24 Jan 2018

Page 2 of 2

Page 66 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #PD-2018-02

ONTARIO MUNICIPAL BOARD APPEALS PROPOSED OFFICIAL PLAN AND ZONING BY-LAW AMENDMENTS SAN MARCO IN LAMIS LIMITED (PAUL MANCINI) HUNTINGTON WOODS PARTS OF LOTS 9, CONCESSIONS 13 6209 14TH LINE TOWN OF NEW TECUMSETH FILE NUMBER: DEV 209 OMB FILE NUMBER: PL110269

RECOMMENDATION

That Report #PD-2018-02 be received;

OBJECTIVE

The purpose of this report is to provide Council with background information and to provide an update with respect to appeals to the Ontario Municipal Board for a site specific Official Plan and Zoning By-law Amendment by San Marco In Lamis Limited (Paul Mancini - Huntington Woods) on the subject lands.

BACKGROUND

Location

The subject lands are approximately 33.7 hectares (83.27 acres) in size, abutting the settlement area of Alliston, on the south side of 14th Line and east of Tottenham Road, municipally known as 6209 14th Line. A map illustrating the location of the subject lands is provided as Attachment No. 1.

History/Proposal

On March 10, 2004 the Town received applications for Official Plan and Zoning By-law amendments to facilitate the development of the lands for a 336 residential unit subdivision and a 120 bed senior care facility. The Official Plan amendment application was submitted to expand the settlement area of Alliston, and redesignate a portion of the lands from 'Rural Agriculture' and 'Hazard Lands', to 'Urban Residential' and 'Open Space'. The Zoning By-law Amendment application was submitted to rezone a portion of the lands from 'Agriculture' (A1) to 'Urban Residential' (UR1), (UR2), (UR3), 'Institutional' (I) and 'Open Space' (OS).

Page 67 of 341 Report #PD-2018-02, January 29, 2018

On April 5, 2004, the application was circulated to all Town Departments and external agencies. On April 19, 2004 a notice of public meeting was circulated to all property owners within 120 metres of the subject lands. A public meeting was held on May 12, 2004 where Council received report PD-2004-27, outlining a preliminary review of the application and highlighting initial issues of concern as follows:

• Expansion of the urban settlement area of Alliston in relation to the Town of New Tecumseth and County of Simcoe's Official Plans; • Assessment of agriculture capability of the subject lands and proposed removal of productive agricultural lands from the Town's agricultural inventory; • Wastewater treatment and servicing capacity; • Potential environmental impacts on the Nottawasaga River; • Stormwater management study and design; • Transportation impacts; and, • Market demand.

The report recommended the application be referred to the Planning Advisory Committee (PAC) for a final report and decision once all required documentation was received.

A number of written submissions were received from the public, many of which expressed opposition to the development proposal. The PAC did not hear these applications and Council has not reviewed the applications further to the Public Meeting in 2004, as no technical studies were submitted to address the Town's concerns.

In December 2010, one report indicating demand for seniors’ affordable housing within the County of Simcoe, and more particularly, the Town of New Tecumseth, prepared by Lehman & Associates, was submitted by the applicant. It was among a number of conclusions and findings of the report that seniors’ affordable housing is in high demand within the Town and could be supplied in the proposed development.

On March 15, 2011, the Town of New Tecumseth received a Notice of Appeal due to non-decision, despite the fact that no technical studies in support of the applications had been submitted.

In December 2017/January 2018, the applicant after many years submitted several supporting reports. These reports are currently being reviewed by staff and have been circulated to internal and external agencies in accordance with the Planning Act. As such, a staff position on this application has not been established at this time.

On December 17, 2017 the Town received notice of a pre-hearing conference from the OMB under case file #PL110269. The one-day pre-hearing will take place on February 7, 2017.

Page 2 of 5

Page 68 of 341 Report #PD-2018-02, January 29, 2018

Specifically at issue, will be the status of the applications as they relate to the in-force legislation of the day. More recently, changes to policy such as the Growth Plan, Provincial Policy Statement, and newer County and Town Official Plans have been drafted and approved. As well the current Planning Act will need to be reviewed as there are provisions that deal with the relevant policy on the date of a decision, whereas the former legislation gave greater importance to the date of submission.

It should be noted that applications to expand a settlement area by private application have not been allowed under Provincial legislation for several years. Moreover, there are more stringent requirements to declare "complete applications" that require supporting studies and documentation up front upon submission of the application. There are also sunset periods on appeals so that applications cannot continue for lengthy periods then form the subject of appeals many years afterwards. The subject applications were submitted during a previous legislative era and are therefore not fully subject to current standards and practices respecting development applications.

COMMENTS AND CONSIDERATIONS

With regards to process, it is recommended that Town staff and solicitor attend the upcoming pre-hearing conference, and report back to Council as to the status of the application. This will also allow some time for the Town to review and receive internal and external agency comments on the supporting material and to formulate a Town position regarding same. A further report to Committee of the Whole regarding the Town's position on the application will be brought forward for Council's consideration before a hearing.

FINANCIAL CONSIDERATIONS

The cost for legal representation is estimated at approximately $5,000 - $10,000 per hearing day, which includes preparation time.

Respectfully submitted:

______Alex De Scipio Planner

Attachments:

Page 3 of 5

Page 69 of 341 Report #PD-2018-02, January 29, 2018

□ DEV 209 Location Map

Approved By: Department: Status: Bruce Hoppe, MCIP, RPP, Planning Approved - 25 Jan 2018 Director of Planning & Development Khurram Tunio, GM of Development and Infrastructure Approved - 25 Jan 2018 Development and Infrastructure Division Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 4 of 5

Page 70 of 341 Location Map ) VT (P Tr. ta Vis lla Be µ

6095 T) (PV ay e W 6398 idg . R 6314 .

d r

R D

l h l 6114 i

a r

e e 6224

m W

C S Ridge Way 14th Line

6067 6437 4602 6285 4588 6315 4574

4564 6485 6209 4550 6375 4536

4444

4410

6326 y 89 6302 hwa 4407 Hig 6426 W 6054 R i l i l v o e u

I 5116 C r g n v h d i W e b u 4379 w y

. L e E W t. t R in L r L a S e h i i 4372 t o r . d 4 a a o a 6398 1 ict t r . y V l c n S ( h e P P

k n R ei V S Lin 0 w th a T d 4 1 t 1 r 4353

. y ) .

T d . 4343 6279 13th Line a o 4700 r e

y. d kw T i P 6485 r l S tria a us 6247 i Ind n 6795 S

t 6337 . ne S h Li 5862 3t i T 1 6419 d 6455 o e t r t o e 4265 a 4270

n d h 1 6251 a

e 0 7057 m Lin 12th 7205 R 6433 d 6456 . e 6900 Lin 11th 6431 6429 6559 5813

0 95 190 380 570 760 M

1:9,652 Page 5 of 5

Page 71 of 341 Page 72 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #PW-2018-01

MUNICIPAL DRAIN MAINTENANCE PROGRAM

RECOMMENDATION

That Report #PW-2018-01 be received;

That Council approve the municipal drain maintenance work and estimated cost (to be adjusted based on the actual construction cost) to adjacent landowners as outlined by the Drainage Superintendent;

And that a further report be brought forward to Council to approve the necessary By-law to accept the Drainage Superintendents final report including a Cost Allocation Schedule for the drainage maintenance work.

OBJECTIVE

The purpose of this report is to provide Council with information regarding proposed areas where maintenance of municipal drains is to be conducted under the Municipal Drain Program in 2018.

BACKGROUND

In accordance with Section 74 of the Drainage Act a Municipality is required to maintain and repair the Municipal Drains within its boundaries. Furthermore, Section 93 of the Drainage Act provides authority to the municipality to appoint a Drainage Superintendent for the purpose of ensuring the existing drains are maintained. Under By-law 91-55 Mr. Tom Pridham, P.Eng. of R.J. Burnside and Associates was appointed Drainage Superintendent for New Tecumseth.

The Drainage Superintendent is responsible for the following items:

• Drain inspections • Liaison with property owners • Layout of horizontal and vertical limits • Supervision of contractor • Grade checks • Budget control • Invoicing of proportional cost to landowners

Maintenance of municipal drains is normally initiated by abutting property owners who benefit by the municipal drains. Occasionally municipal drain maintenance is also

Page 73 of 341 Report #PW-2018-01, January 29, 2018

initiated by Public Works as a result of roadside drainage issues. These concerns are reviewed by Public Works staff, who determine the nature of the work and whether the work can be conducted using municipal forces. If the work is beyond the scope of the Town forces the issue is brought forward to the Drainage Superintendent who investigates the concerns and makes recommendations for remedial work. Town-owned equipment and staff are sometimes used; other times, contractors are hired for more extensive work, i.e. channel excavation to original design grades.

Each year Town forces conduct routine inspection and maintenance on municipal drains, which include removal of debris at certain trestle structures, such as at R.K. Beattie, WD Potato, 12th Line and Beeton trestle, and at various culvert and bridge locations. Other areas of municipal drains are inspected, and localized areas of debris are cleared on an as needed basis. The cost of the routine maintenance by the Town forces is paid for through the Municipal Drain portion of the Town budget, and is not proportioned back to the landowners due to the minimal cost incurred.

The areas requiring more extensive maintenance work are reviewed and are undertaken under the supervision of the Drainage Superintendent. The more extensive work cost is also proportioned back to the benefiting landowners based on a formula used during original construction of the municipal drain.

The following outlines the process:

1. The landowner forwards their concern to the Roads Business Unit of the Public Works Department for the Town of New Tecumseth. Or, the Roads Supervisor determines that there is a problem.

2. The Roads Supervisor then investigates the concern/complaint. If warranted, staff will contact the Town’s Drainage Superintendent who performs a site visit. It may be determined that works are to be performed under the roads maintenance budget.

3. The Drainage Superintendent will then determine the required scope of proposed works and estimated cost.

4. A report is forwarded to Council for approval of the proposed work.

5. Adjacent landowners are notified of a site meeting to discuss the proposed work and cost implications.

6. Works are completed.

7. The Drainage Superintendent prepares a final report by-law that includes a Charge Back Schedule (the government grants and the cost impact to the Town and the adjacent landowners).

Page 2 of 6

Page 74 of 341 Report #PW-2018-01, January 29, 2018

8. The Town then applies for the appropriate government grants.

The Hendrie Drain was cleaned out in the fall of 2017 and the first part of 2018. A section of the Mellow Municipal Drain was also cleaned out in the fall of 2017.

COMMENTS AND CONSIDERATIONS

In determining maintenance and repair work, the following factors are considered:

• Complaints and concerns of property owners; and • Results of inspections by the Drainage Superintendent.

Included with this report as Attachment No. 1 is a table outlining the recommended municipal drains to be cleaned in 2018, prepared by R.J. Burnside and Associates. The respective Governing By-laws, length of work and estimated cost of the recommended maintenance work are shown as well.

Staff is in agreement with the Drainage Superintendent recommended municipal drains to be cleaned to prevent any future flooding incidents in the Town of New Tecumseth. The proposed work is routine maintenance specifically pertaining to municipal drains, the Town wide Drainage Master Plan to be considered in the 2019 budget will review the broader watershed and area deficiencies.

Approvals have been obtained from the respective authorities and affected landowners will be notified by letter of the proposed work. The Drainage Superintendent will initiate the process to clean out the Municipal Drain sediment, to design grade. The Municipal Drain maintenance work is scheduled between the months of March to October.

Following completion of the maintenance, a Drainage Grant Application is sent to Minister of Agricultural, Food & Rural Affairs (M.A.F. and Rural Affairs) to obtain funding (approximately 50%) to offset costs of employing a Drainage Superintendent. Landowners are charged through a relative proportion in an itemized assessment schedule according to the provisions of the Drainage Act.

A map detailing the Municipal Drain locations has been included with this report as Attachment No. 2.

FINANCIAL CONSIDERATIONS

Maintenance costs are pro-rated in accordance with the assessment schedule provided in the Drainage Superintendent's final report for each drain, which are primarily private lands. However, if any of the Municipal Roads are included in the original assessment schedule the Town will be assessed proportionally for any maintenance costs.

Page 3 of 6

Page 75 of 341 Report #PW-2018-01, January 29, 2018

Therefore, the Town's proposed cost will be $22,500 which is 7.5% of the $298,500 maintenance costs. There are sufficient funds in the Roads Business Unit Operating Budget to cover the Town's proportionate share of the cost.

Agricultural lands are eligible for a one-third grant, if they have the Farm Property Tax Rate designation (FT). The grant, where eligible, is applied for by the Town after the completion of the work.

Staff recommends that the Drainage Superintendent be directed to proceed with the maintenance work as outlined and the costs be levied in accordance with the provisions of the Drainage Act.

Respectfully submitted:

______Karl Walker Operations Technician, Roads and Fleet

Attachments:

□ PW-2018-01 Attachment No. 1 – Municipal Drainage Table □ PW-2018-01 Attachment No. 2 – Municipal Drains Map

Approved By: Department: Status: Chad Horan, Director of Public Public Works Approved - 25 Jan 2018 Works Mark Sirr, CPA, CMA, Finance Approved - 25 Jan 2018 Treasurer/Director of Finance Khurram Tunio, GM of Development and Infrastructure Approved - 25 Jan 2018 Development and Infrastructure Division Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 4 of 6

Page 76 of 341 Town of New Tecumseth Recommended Municipal Drain Maintenance Work 2018

Governing Length of Estimated Cost Request for Service (RFS) Municipal Drain By-Law Cleanout(m) of the Work 21890 17- 1979 4,070 $27,500.00

21880 22A-1977 835 $7,500.00

21880 1141-1969 2,733 $20,000.00

N/A 78-24 (Adjala) 3,164 . $22,500.00

21673 1154- 1970 5,150 Page 5 of 6 $35,000.00

21673 1154-1970 $42,500.00

21827 24-1975 1,113 $7,500.00

21659, 21885 14-1976 13,744 $90,000.00 1079-1965 21645 Stewart Drainage Works 3,462 $25,000.00 and 19-1979 N/A Tomasi Drainage Works 75- 1-1974 1,037 $12,500.00

N/A Tomasi Extension Drainage Works 45- 1983 1,313 $8,500.00

Totals $298,500.00 Page 77 of 341

RJ. Burnside & Associates Limited January 2018 Drainage Superintendent

I‘ tau

>:=n:_4.::o .:=n..Io» , n "E_ = = .200

... S W. W ,Ailw T H 4 m. E 1 n S u w o W n E M v M m N .u N .u A I 2. w L M A m ...... R N F u D r 0 m n 5 mL m H m C D ... . H T u M I an M u 1. A 1 ETz\.\

, « , /P a ,. 7 u I n 1, , % E . r n ._ _ . s c n .. K. m x...... {: 5 5 11.. [/~ . ii , F .. ,. 4 . o ...., . . _#, \ , , .m . W J

. 1 . Z3 ... . 2 22 .95- 2 , M V __ ,__ f g ,. r , , ..\ I W,,. . or mus \ 6 z a .1 . _, _ , _.z8 J _. . = z,_.\ n.,8 ~ :8 _" . 2 9. ._ is 0. :3 W E F <..<:_< K9 .::n..!e..

Page 6 of 6

Page 78 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #PRC-2018-01

TRANS CANADA TRAIL – EASEMENT AGREEMENT REQUEST - HOLDEMAR INVESTMENTS (ONTARIO) LIMITED

RECOMMENDATION

That Report #PRC-2018-01 be received;

And further that Council not approve Holdemar Investments (Ontario) Limited’s request for a crossing easement between their adjacent lands, which is dissected by the Trans Canada Trail, within the Abandoned Rail Corridor.

OBJECTIVE

The purpose of this report is to present Holdemar Investments (Ontario) Limited’s request for a crossing easement between their lands which is dissected by the Trans Canada Trails.

BACKGROUND

Council approved Committee of the Whole recommendation at their meeting dated July 4, 2016:

That Report #PRC-2016-27 be received;

And further that, subject to any revisions by Council, the Trans Canada Trail Project (TCT) Project Phase 2D (13th Line to 14th Line) - Summary of Landowners Measures as per substantially in the form as outlined in Attachment #1 attached to Report #PRC-2016-27 be approved;

And further that Council direct staff to initiate a detailed design and issue a tender for the construction of TCT Phase 2D project within the Abandoned Rail Corridor (ARC) that includes the mitigation measures as substantially in the form as outlined identified in Attachment #1 attached to Report #PRC-2015-27, and as revised by Council;

And further that staff bring forward a tender award report to a future Committee of the Whole meeting for the purpose of awarding the Phase 2D tender.

Page 79 of 341 Report #PRC-2018-01, January 29, 2018

Holdemar Limited requested, through their Solicitor, the following mitigation items: • P-gates will not interfere with their ability to cross the trail with vehicles and equipment • The Landscape Architect will walk the trail and determine where the existing equipment crossing exists (past agreement with CN Rail) and the crossing will be upgraded and maintained • They have no livestock and are not requesting a fence nor gates • Ms. Turney will draft an agreement to allow pedestrians, vehicles and equipment to cross the trail as permanent crossing rights is a priority for their client. • No fencing required (as per Confirmation of Mitigation Items)

COMMENTS AND CONSIDERATIONS

The requested mitigation items were included in the design and construction of the trail. To date, there has not been a request from an adjacent landowner for an easement crossing agreement. Holdemar Investments (Ontario) Limited (Holdemar) is the first adjacent landowner to make this request. Staff have worked with the Town’s and Holdemar’s solicitors to address the Abandoned Rail Corridor (ARC) easement crossing agreement request.

Town staff and the Town’s Solicitor do not recommend granting an easement across the ARC for any adjacent landowner as it would formalize rights which will not be easily altered. Granting an easement to Holdemar across the ARC will set a precedent for all owners who have land on both sides of the ARC. Adjacent landowners have agreed to agricultural equipment crossing of the ARC within historical crossings, and the Town has accommodated requests for gates to be placed between the ARC and the adjacent land at these crossings. Holdemar may consider requesting agricultural equipment crossing of the ARC within historical crossings, and may consider in the future an allowance for crossing the ARC during construction be permitted within the sub-division agreement, should the lands be considered for future development.

Should Council consider approving an easement across the ARC connecting both parcels of Holdemar’s land, the Town’s solicitor recommends the following conditions: • The easement should be a surface right only, as the Town may wish to use the corridor for infrastructure. • There would need to be specific provision that the grantee would not interfere with or cause damage to the municipal trail facility. • Use of the easement across ARC connecting both parcels of land will be limited to agricultural equipment. • Construction equipment will not be permitted to cross the ARC within the easement agreement, but may be considered within the sub-division agreement, should the lands be approved for future development.

Page 2 of 5

Page 80 of 341 Report #PRC-2018-01, January 29, 2018

• The Town would require the person requesting the easement to be responsible for the Town’s legal costs. • The Municipality would be entitled to interrupt the use of the right-of-way for brief periods of time on reasonable notice in the event it is necessary to conduct construction, re-construction or maintenance on the Town lands; and • In the event that the owner’s parcels are in separate ownership by unrelated parties, that the easement would terminate.

Ms. Turney will be present at the Committee of the Whole meeting and has requested an opportunity to address Council related to her client’s request for an easement crossing agreement.

FINANCIAL CONSIDERATIONS

There are no financial considerations associated with this report. Holdemar’s Solicitor has confirmed that if the municipality is prepared to approve an easement, her client will pay the Town’s reasonable legal fees incurred in reviewing and registering the easement.

Respectfully submitted:

______Patrick D’Almada, BAS, MPA Director of Parks, Recreation and Culture

Attachments:

□ Attachment #1 - 5336 13th Line □ Attachment #2 - Sketch of Requested Holdemar Easement

Approved By: Department: Status: Khurram Tunio, GM of Development and Infrastructure Approved - 24 Jan 2018 Development and Infrastructure Division Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 3 of 5

Page 81 of 341 Attachment No. 1 Location Map

d 5477 i S 5253 5351

4514 7090

4517

4499

5176

4443 5336

5450 4385 5176 7090

5336

13th Line

4345 5399

5303

5369 7090 5231 4177 5175 5319

Legend 5336 13th Line

0 75 150 300 450 600 M

1:8,000 Created by the GIPageS Busin e4s sof Un 5it, December 2017.

Page 82 of 341 Page 5 of 5

Page 83 of 341 Page 84 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #PRC-2018-04

PARKS, RECREATION AND CULTURE - FINAL PRC MASTER PLAN 2018

RECOMMENDATION

That Council receive Report #PRC-2018-04;

And further that Council approve the updated Parks, Recreation and Culture Master Plan, dated January 2018, included as Attachment #3 to Report #PRC-2018-04.

OBJECTIVE

To request Council approval of the final Parks, Recreation and Culture Master Plan.

BACKGROUND

Council at their meeting dated May 29, 2017, approved the Committee of the Whole recommendation in Report #PRC-2017-20 dated May 15, 2017:

That Report #PRC-2017-20 and the presentation from Colliers Project Leaders related to the Parks, Recreation and Culture Master Plan update be received.

At their meeting on November 13, 2017, Committee of the Whole received a presentation from Colliers Project Leaders on the draft consultation Parks, Recreation and Culture Master Plan and approved the following recommendation:

CW-5(8) PARKS, RECREATION AND CULTURE - PRESENTATION OF DRAFT OF MASTER PLAN

That Report #PRC-2017-39 be received;

And further that the presentation of John Alley representing Colliers Project Leaders be received;

And further that the deputations of Alan Masters, Ray Lisk, Doug Kowalanski on behalf of the Beeton Athletic Association, Tracey Jones and Dan Boucher be received;

And further that the Beeton Community Centre will not be decommissioned until a suitable replacement Community Centre has been designed and approved by the Town of New Tecumseth, which will have an approved construction start date and financing has been identified and secured;

Page 85 of 341 Report #PRC-2018-04, January 29, 2018

And further that staff be directed to circulate the draft Parks, Recreation and Culture Master Plan for review and further public comment.

At their meeting dated November 27, 2017, Council approved Report #PRC-2017-39 - Additional Information Memorandum to Item CW-5(8), Committee of the Whole Meeting dated November 13, 2017:

That Report #PRC-2017-39 be received;

And further that the Additional Information Report to Item CW-5(8) from the Director of Parks, Recreation and Culture dated November 27, 2017 be received;

And that staff be directed to circulate the draft Parks, Recreation and Culture Master Plan for review and further public comment.

The purpose of this additional information report was to circulate the appendices of the draft consultation master plan.

COMMENTS AND CONSIDERATIONS

Colliers Project Leaders (CPL) received 63 written emails from stakeholders and the community (Attachment #1) and have summarized the changes (Attachment #2). Changes have been made to the draft PRC Master Plan, which was presented to Committee of the Whole on November 13, 2017. The final PRC Master Plan is included in Report #PRC-2018-04 as Attachment #3.

There were three requests from individual Councillors during the presentation of the draft report, and these items have been included in the final report:

• Classify the recommendations so that we know which to do first • Address the issue of non-resident fees • Address the issue of the AMA surcharge

The Final Report has been amended as noted within the attached summary memorandum to address any minor modifications identified.

The summary recommendations are focused in seven areas:

• A new ice surface – If growth continues as currently expected and interest in ice activities grows proportionately, it appears that a new indoor ice surface will be required by about 2024.

Page 2 of 218

Page 86 of 341 Report #PRC-2018-04, January 29, 2018

• A new indoor pool – It appears that a new indoor swimming pool will be warranted by about 2022.

• A new direction for the Tottenham Conservation Area – The conservation area has great potential as a welcomed community park and could support a number of new and different program and event opportunities.

• New parkland and new maintenance staff – Continued growth in the community will require the regular addition of new passive and active parkland, as well as ball diamonds, playing fields and trails.

• New program staff – Residential growth will also require the Town to expand its direct delivery of new programs which will require investment in additional program staff.

• Dedicated event space – It is important to develop spaces to hold major events so that they are not held on baseball diamonds.

• The Alliston Memorial Arena (AMA) … should be treated as part of the PRC portfolio of facilities, providing a dry pad as a complement to the indoor field house at NTRC. The AMA task force should identify long-term uses for the facility and then should invest in the capital improvements needed to support those uses.

The following represents the recommended areas of focus in 2018:

1. Conduct a further study related to the Beeton facility (Feasibility Study, updated Concept Plan, and Business Plan). 2. Analyze operating resources associated with maintaining ball fields and the Tottenham Conservation Area to assess cost of service delivery and user fee implications. 3. Work with all outdoor permit user groups to continue ongoing communication related to Parks and Sports Fields maintenance standards.

The first project which will be addressed through the Master Plan implementation process is the Beeton Community Centre to update the 2011 Feasibility Study, Concept Design, as well as develop a Business Plan for the replacement facility, within the scope outlined in Report #PRC-2011-17 (Attachment #5). This study will follow the Town’s normal procurement process to implement the PRC Master Plan Recommendation 6.5.d - Conduct a Feasibility Study / Business Case analysis to determine the requirements for a new Beeton community recreation facility. This study will engage a consultant to review existing documents, engage the community through a public open house, online survey, FAB group, the Beeton Facility Planning Task Force, as well as other mechanisms for gathering input. The consultant will then recommend options and alternatives, provide demolition and construction costs, and develop a Business Plan for

Page 3 of 218

Page 87 of 341 Report #PRC-2018-04, January 29, 2018

operating the replacement facility, for Council's consideration. The Beeton Community Centre project is included in the Town’s Development Charges Study and the Long Range Financial Plan.

Staff will establish short, medium and long-term priorities which align with capital and operating budgets, corporate direction and staff capacity, as recommended in the Parks, Recreation and Culture Master Plan.

FINANCIAL CONSIDERATIONS

Costs associated with the completion of this phase of the project are included in the approved 2017 budget. Recommendations outlined in the PRC Master Plan will be prioritized and aligned with future capital and operating budgets, corporate direction and staff capacity.

Council approved Capital Budget Sheet #PRC-2018-318074 (Attachment #4) Beeton Community Centre - Feasibility Update and Business Plan Development to update the Feasibility Study, Concept Design, as well as develop a Business Plan for the replacement facility within the scope outlined in Report #PRC-2011-17 (Attachment #5).

Respectfully submitted:

______Patrick D’Almada, BAS, MPA Director of Parks, Recreation and Culture

Attachments:

□ Attachment #1 - Responses to Circulation of Draft PRC Master Plan □ Attachment #2 - Response to Public Consultation □ Attachment #3 - Final PRC Master Plan □ Attachment #4 - Capital Budget Sheet #PRC-2018-318074 □ Attachment #5 - Report #PRC-2011-17

Approved By: Department: Status:

Page 4 of 218

Page 88 of 341 Report #PRC-2018-04, January 29, 2018

Mark Sirr, CPA, CMA, Finance Approved - 25 Jan 2018 Treasurer/Director of Finance Khurram Tunio, GM of Development and Infrastructure Approved - 25 Jan 2018 Development and Infrastructure Division Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 5 of 218

Page 89 of 341 ATTACHMENT #1 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

This document provides a summary of the each of the responses received in reply to the circulation of the Draft Parks Recreation & Culture Master Plan. The period established for responses was from November 29 to December 15, 2017. Additional responses received up to and including December 22, 2017 have been included. Responses were primarily about four aspects of the Draft Parks, Recreation & Culture Master Plan. The Response # in the table below indicates the area of concern. The responses are given in Colliers memorandum re: Response to Public Consultation – document 700160- 0094(1.0) Response Reference #: 1 Beeton Arena 2 Tottenham Ball Users 3 Arts, Culture & Heritage 4 Tottenham Conservation Area 5 Other Respondents denoted as * included detailed submissions which are attached.

Response Date Respondent Feedback # Nov 29 1 • Need facility with ice • Curling on the upswing; good for seniors who can walk to facility • New ice pad would get more people playing hockey 1 • An all-encompassing facility will keep new people coming to Beeton Dec 15 2a • Incredibly disappointed to read that Beeton residents left out • Town is growing; how can you justify removal of ice • Many activities take place there • Opportunity for children to be active 1 • Hockey much more prevalent than skateboarding • Ice pad sustains local business; when travelling to village • Chosen for Hockeyville • Need an ice pad; also consider open gym Dec 15 2b • A Beeton stinger hockey player • Need an ice pad • Not fair to have to drive to Alliston or Tottenham 1 • Message that kids in Alliston and Tottenham more important than kids in Beeton Dec 15 2c • A Beeton stinger hockey player • Likes small town hockey feel; not wanting to go to another Town to 1 play

Page 6 of 218

Page 90 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 12 3 • Staff support for heritage has increased • Need for continued growth for community engagement in this area • Need a strategy/vision for heritage to define goal and purpose for 3 staff unit – just don’t transfer to Planning Department • Consider building designations vs a broader community engagement role; then determine where the staff unit should reside Dec 14 4 • Community hub needs an ice rink • Son proud to be a Beeton stinger 1 • Beeton is a hockey town • Son also plays ball hockey Dec 14 4a • Loves playing hockey, shinny and going public skating 1 Dec 18 5 • Beeton recommendation is unacceptable • Amalgamation was to support the uniqueness of each municipality • Report destroys the uniqueness of Beeton • Note the history of greatness – Fall Fair, Honey Festival, curling, etc. 1 • FAB has done fundraising for a community centre • Report does not reflect the ideals of Beeton • As Beeton grows, it deserves a Community Centre with the same support as Alliston Dec 18 5a • Beeton recommendation is unacceptable • Report dismisses needs of seniors and youth 1 • Very concerning Dec 11 6 • Beeton Arena is a community hub • Within walking distance • Updated facility would attract more users 1 • Town is growing • 3 distinct Towns in New Tecumseth; Beeton is currently underserved Dec 22 7 • Submission on behalf of the New Tecumseth Ball Hockey League • Information inaccurate, misleading and incomplete • Dry pad use – heading into 22nd year of operation; much success at various levels of play • Size of Beeton floor supports developmental program 1 • Consider a double-pad complex; one pad ice and seasonal dry pad, the other pad dry year round • Ball hockey offers growth potential • Year-round dry pad can support events year-round Dec 18 8 • My community centre includes ice • Ice is the hub in the community 1 • It is being well used – for ice activity, ball hockey, hall bookings, parties etc.

Page 7 of 218

Page 91 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 18 9 • Beeton Memorial Arena much more than an arena • Served as a Centre for the community • A new multipurpose Community Centre will be the heart of the community; many needs identified in the PRC plan could be 1 incorporated into a new Centre • Trusts that the Feasibility study will provide insight for a facility that all of TNT can be proud of Dec 22 10 • Need arena in new Community Centre 1 • Beeton has done without for too long Nov 29 11 • arena/ice pad heart of Town • new facility must encourage small Town pride and active living • arena with current hockey league enjoyed 1 • amalgamation of hockey would not represent Beeton needs • need gym, ice pad, place to gather/celebrate Dec 18 12 • An error not to include ice in community centre discussion • Ice rinks bring people together and form community 1 • Even with more ice in Alliston and Tottenham, will need more ice to meet growth Dec 11 13 • Pointed out contact list in Appendices was missing a name (Brad 2 Young); will be submitting full response Dec 12 13 • Written submission on behalf of Tottenham ball user groups including Tottenham Oldtimers, Tottenham Ladies Lob Ball, Tottenham Men’s Slo-Pitch League, Tottenham-Beeton Minor Softball Association and the Tottenham Merchants; • Commentary specific to Tottenham specific leagues, with exception of Minor Ball which includes Beeton • Baseball includes all manner of field play for purposes of submission (fast pitch, slo-pitch, softball, hardball and T-ball) • Baseball population growing • Concern with user fees – calculation methodology; would like a “real cost” breakdown 2 • Participants represent resident and non-resident and will continue to be treated as within the same constituency in this discussion • Data indicates high participation in baseball, but low user satisfaction levels; Tottenham also least likely of all residents to travel • Indicate willingness to participate in funding for C1 (Coventry) and have formed a Cttee; subject to interim plan to improve field conditions to assist in raising user satisfaction • Would like to address perceived inequity in user fees levied to minor ball; would like further dialogue in this area • Indicated willingness to continue the dialogue

Page 8 of 218

Page 92 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 15 14 • Beeton recommendations unacceptable • Each urban area to have its own Community Centre • FAB group has continued dedicated work and funded half the cost of a design • Reference properties acquired by Town to maximize site available 1 • Question ability to add an ice pad in Tottenham • Question aspects within the report related to use of the Beeton facility • Offers suggestions for consideration related to the Beeton Community Centre Dec 13 15 • Need a Community Centre in Beeton • Is centre of Town 1 • Some unrelated comments Dec 6 16 • New facility must have an ice pad • Place for youth to socialize, public skate, shinny, dances 1 • Parents work out of Town so a walk-to facility is essential Dec 18 17 • Need a Recreation Centre in Beeton – no ice, but need a pool 1 • Would support increase in taxes for this investment Dec 15 18 • Completely upset at thought of arena being torn down and not replaced • Beeton Stingers a giant family • Lots of other events held there 1 • Alliston and Tottenham have sufficient facilities • More growth in area • Waiting for new facility to be built; need new facility and ice pad Nov 12 19 • Lots of possibilities for the Tottenham Conservation Area • Consider all season activities and campsite accommodations; attracts others but local too • More attractive as an Events centre; like the Bluegrass Festival 4 • Could be a corporate events centre location • Good for cross country skiing • Provided 8 suggestions to maximize the beautiful area Dec 5 20 • Beeton needs arena with ice surface to continue to be hub of Town 1 Dec 11 • Beeton Arena more than just a building for hockey • Lots of other events take place there 1 • Does need an upgrade • Tottenham and Alliston have their facilities – time for Beeton Nov 12 22 • The committee that oversees the TCA should promote more uses for the area • Should promote events more to the local community; the Bluegrass 4 Festival, the Classic Car Shos • Important events hosted at the Tottenham Conservation Area

Page 9 of 218

Page 93 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 4 23 • Need indoor ice pad for curling and kids to play • Tottenham and Alliston have facilities; Beeton needs its own 1 • Reference NHL legends from area Dec 15 24 • Provided suggested edits to the Culture & Heritage Chapter 3 Dec 15 25 • Beeton-Tottenham Business Improvement Association does not support the statement made in the PRC Draft Master Plan – “The Bluegrass Festival and its overall use of the facility is primarily 4 catering to an out-of-Town market. We understand from the local BIA that although it attracts significant traffic to the site for the event, the economic impact to the downtown area was negligible” Dec 15 26 • Great appreciation for those who fundraised to build a new arena • Traditional centre of small town life; curling, hockey, skating and the Beeton Fair are the root of our community • Swimming pool would broaden opportunities for physical activity 1 • Concern with a large facility surrounded by parking; detracts from the urban environment • Would support underground parking Dec 14 27 • Written submission; • Outlined history and rich tradition of Beeton Memorial Community Centre • Arena has declined over time; no investment by the Town 1 • More than just hockey – offers part-time employment • Time for a new Recreation Centre in Beeton • Hockey more than a game – a lifestyle; brings community together Dec 18 28 • Shocked and disappointed that the Town would consider demolishing the Beeton arena and not replacing with suitable community centre, including ice, gym and community rooms 1 • Youth need a place to walk to play shinny or skate, other sports • More reports and no action, yet FAB has continued its efforts Dec 15 29 • Chair of Tottenham Classic Car & Truck Show • Concern about idea that Tottenham Conservation Area would be decommissioned • Clarified that land not owned by Town 4 • Recalls rich history of use as a Conservation Area when run to full potential • Hidden gem; needs a marketing plan and strategic plan • Car Show needs open space to hold the show of this size Dec 14 30 • New plans – need an ice pad 1 • Growing Town with young families

Page 10 of 218

Page 94 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Nov 13 31 • Provided corrections related to the Alliston Tennis Club and referenced the Agreement with the South Simcoe District School Board 5 • SCDSB is responsible for 1/3 cost sharing in Alliston only • Inquired about provision for resurfacing courts in 2018 or 2019 budget (Schedule 10.1.1, Table 9) Dec 15 32 • Surprised and shocked at original release of draft plan • Community hub concept not clear • Acknowledged presentation made to Committee on Nov 14 • Property has been purchased, funds raised by FAB and drawings prepared • Community deserves a community hub that represents needs of people • Proposes a public meeting at the Beeton Arena to hear from community 1 • Requests breakdown of development charges between 3 towns • President of minor hockey • Is Town in business industry or service industry • Issue of local civic pride • Visionaries such as FAB have provided a new community centre concept with ice and service that would be a great addition to the Town overall • Looks forward to being involved Dec 14 33 • Ice pad and pool should be centrally located to serve all of New Tecumseth • Could be a gem • Consider selling current site for housing development and build 1 new on outskirts of Beeton • Ensure to enable construction of new facility before decommissioning existing facility Dec 15 34 • Against plan to remove arena • Local rink is centre of Beeton • Provides options to improve use of space and increase revenue 1 • Concerned about knocking down facility before a replacement is built • Unfair to have kids go to other facilities in other Towns Dec 9 35 • Very saddened by report that disregards the needs of Beeton • Support for the Fall Fair with a history of over 100 years • FAB and Beeton Task Force have done a lot of planning for a 1 multipurpose facility • Town has recognized with investment to date and the purchase of land

Page 11 of 218

Page 95 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 14 36 • Submission 1 – November 13 presentation • Disappointed in recommendation related to Beeton Community Centre • Have been working on project idea for 14 years; including 2011 approval of concept plan and identified funding in 2016 Town long range financial plan • Have continued to work on the identification of unmet needs in New Tecumseth; have researched and toured many facilities • Want to work with Town to continue to develop a program plan that reflects previous work done adding enhancements to meet long term needs 1 • Reference Official Plan – unique identities of 3 communities; growth potential of 10,000 in Beeton by 2030 • Submission 2 – December 14 • Community needs a full-scale multi-purpose Community Centre to meet needs of all ages and include a healthy variety of interests • Should include a “large activity area” with space for traditional events like the Beeton Fair, Car Draw and for new events like Trade Shows/Concerts • FAB and the Beeton Facility Task Force will be encouraged to work with the Town to assist with updating the Feasibility Study, Concept Design and a Business Plan Dec 13 37 • Do not spend any more money than is necessary • If arena is not a heritage building (history of agricultural fair) make it 1 one and preserve and renovate the arena • Could be an amazing building Dec 5 38 [Written Submission] • vibrant community centre needed in Beeton, including an ice pad, with provision for other activities such as basketball, ball hockey and indoor soccer • Beeton is centrally located and so should be considered the “Hub” of New Tecumseth • Plan did not use traffic studies or potential for future public transportation • Plan may not have considered appropriate population growth studies 1 • FAB has done much work to programs and activities that could serve Town overall; including ideas such as sledge hockey, expanded ball hockey and potential for conversion to support indoor sports on a “MAC” floor • Recognize need to support Fairgrounds and Beeton business centre • Do need to complete a Business Plan to project costs to operate • Existing facility ready for demolition – need to ensure new building ready to go and ensure high utilization of all space – need to overlap two facilities as much as can be controlled Dec 11 38 • Letter to the Editor 1

Page 12 of 218

Page 96 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 14 39 • Beeton needs more community spaces • Driving 10-15km is out of touch with carbon footprint objectives • Existing ice pad essential to remain until a replacement is approved 1 and funded • An essential Canadian recreation facility Dec 7 40 • Do not close Beeton arena until funding in place • Need an ice surface • Beeton gets short end of the stick; is centrally located • Travel to Alliston and Tottenham for activities takes a toll 1 • Walking to public skating and closeness for hockey beneficial • Questioned if amalgamation for organizations would increase the cost to users? Dec 18 40 • Provides comments on how to partner with the Rotary Club of 5 Alliston Dec 15 42 • Arena a place kids can walk to and be active • Used all year for events – need for arena to continue • Town own lands to Main • Does it have to be an arena? Could it be a pool with fitness centre 1 and party room? • Need something for the youth in Beeton • Rebuild an improve with rink, pool and fitness; be a hub in Beeton and draw business to downtown Dec 7 43 • Beeton hockey a chance to part of great community hockey tradition • Acknowledges in state of disrepair; but community needs a rink 1 • Beeton a second-class citizen – facilities in Alliston and Tottenham primarily for TNT • Need a modern community friendly facility in Beeton Dec 22 44 • Upset to lose Beeton Arena • Not all can drive to Alliston or Tottenham 1 • Funds have been raised; now what? • Alliston is not the centre of the universe Nov 30 45 • New people moving to Beeton, growth in hockey will continue • Annual events and fall fair also held in arena • Closely knit community; everyone knows everyone • Community Hub needs an ice pad • Recognize facility in need of repairs 1 • Usership would go up with new Community Centre with ice pad • Questions ice availability with so many groups coming to Beeton to play • Need a solid plan in place and not take down existing building until new one as soon as possible

Page 13 of 218

Page 97 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 15 46 • Multipurpose facility needed • Why is everything in Alliston 1 • Beeton is growing • Beeton needs a multi-use facility Nov 29 47 • no arena – Town dead 1 • no arena – bullet to the head Dec 18 48 • Provided suggested edits to plan 5 Dec 18 49 • Written submission – South Simcoe Arts Council • Support recommendations 5.6b and 9.1a to work with partners and develop coordinated planning for service delivery • Support recommendation 9.2c to work with other partners to 3 develop heritage outreach programs and integrate with Town events and festivals • Clarified Findings related to craft, visual arts and performing arts opportunities Dec 2 50 • Huge part of life in Town; being a Stinger • Do not take away ice • Library does not need a connection and room upstairs is OK 1 • Yes, facility needs improvements but rather take as is if it means keeping ice Dec 14 51 • Community tradition includes Beeton Community Hub with hockey arena and indoor swimming pool • Beeton often overlooked and Alliston and Tottenham get what they need 1 • Location for indoor pool in Beeton ideal • Need to ensure that a plan and money in place before tearing down local arena 52 • Comments prior to Draft Master Plan • Interested in clean new library 5 • Interested in indoor pool Dec 18 53 • Beeton is the only facility they have for gathering and for all recreation uses • Timing not fair – to tear it down then wait till 2025 to provide a new facility 1 • Should listen to public • Need creative input on how to find new life for Beeton

Page 14 of 218

Page 98 of 341 Town of New Tecumseth Parks, Recreation & Culture Master Plan Public Feedback Received on Draft 700160-0093(1.0)

Response Date Respondent Feedback # Dec 18 54 • Written submission on behalf of Tottenham Bluegrass Festival and the Tottenham & Beeton Chamber of Commerce • Question meaning of core municipal services • Acknowledges need to understand expenses associated to keeping the campground, versus keeping TCA open without camping; concur with comments that state” there is insufficient financial information to demonstrate the TCA is a tax burden on the tax base • Tottenham Bluegrass Festival does cater to out of Town campers to general tourism traffic and benefit local business • Have provided financial support to the TCA to assist with this tourism purpose (pavilions, electrical and water services) 4 • No data to show other camping uses that support other events • Issue with comment related to economic impact • No formal economic impact study conducted • Support other aspects of the PRC report • TCA is a unique venue and a beautiful site; Support TNT to retain the camping facilities within the TCA • 35th anniversary of the TBF in June 2018; if faced with removal of camping sites within the TCA, the Festival will no longer be an economically viable event; not initiating or planning for 2019 at this time Dec 14 55 • Need Ice pad, field house, pool, update hall, update changerooms 1 Dec 15 56 • Stingers hockey – like part of a family • New recreation facility must include ice 1 • Alliston has enough; Beeton and Tottenham growing too • Keep ice in Beeton Dec 18 56 • New facility must include ice • Alliston has enough services 1 • Beeton is growing

Page 15 of 218

Page 99 of 341 ATTACHMENT #2

MEMORANDUM

To: Patrick D’Almada, Director, Parks, For info of: Recreation & Culture From: John Alley Doc Ref: 700160-0094 (2.0) Project: PRC Master Plan Date: January 23, 2018 Subject: Response to Public Consultation

Approach to Public Consultation to Draft PRC Master Plan:

Following the Colliers presentation to Committee of the Whole on Monday November 14, 2017, a period of time for the public to respond to the report and the recommendations was provided. Staff at PRC communicated with all stakeholders and members of the public to indicate that the report had been tabled with Council, and opened the opportunity to provide comment through the Town website, specifically the period from November 27 (following Council ratification) and December 15th, 2017. Comments were received up to and including December 22, 2017 and all comments have been summarized into an attachment to this memorandum. Where the input was contained in a brief email, the points were summarized in the table. Where a more fulsome response was provided via email, and where a written submission accompanied the email, the full submission is attached in addition to noting the points in the summary document. These submissions are noted beside the respondent with an *.

The majority of comments, by far, were with respect to the Findings and Recommendations associated with the future of the Beeton Arena and the scope of plans and associated timing to replace that facility. Other comments were received related to Tottenham ball user interests, the future of the Tottenham Conservation Area, opportunity to strengthen Arts, Culture and Heritage in New Tecumseth, and finally a few individual comments on various areas of interest.

Number of Responses received as follows:

1 Beeton Arena – 50 2 Tottenham Ball – 1 (on behalf of all Tottenham User Groups) 3 Arts, Culture & Heritage – 3 4 Tottenham Conservation Area – 5 5 Other – 4

Where suggestions related to corrections were provided, changes have been made in the final report. Response to Comments Received

This memorandum provides a summary of the response to the public feedback and notes any adjustments made within the final report, based upon the five summary headings noted.

1. Beeton Arena

Some participants commented that at the presentation of the Draft report that Beeton was not consulted in this process. While a public consultation session was not hosted physically in Beeton, responses were

Page 16 of 218

Page 100 of 341 PRC Master Plan Response to Public Consultation 700160-0094 (2.0) most definitely received from Beeton residents in the survey (142 responses or 17% of total responses), and by Beeton residents who attended the Public Open House, and focus groups including:

• The Beeton & Tottenham BIA, • Beeton Athletic Association, • Beeton Curling Club, • Beeton Facility Planning Task Force.

Most of the responses to the PRC Draft Master Plan were in relation to the recommendations not to replace the ice pad at the Beeton Arena. The responses were passionate in their advocacy for their interests. Many respondents provided context to the importance of the facility as place making, as a community hub and as a friendly gathering place for the community. Many commented on the walkability to the facility and the importance of that for youth. There was significant recognition and support for the years of effort provided by FAB and the Beeton Facility Planning Task Force in their dedicated desire to replace the facility with a multi-use facility that can meet a wide range of needs in New Tecumseth. There was significant concern that the consultants had disregarded this previous work and suggested a nominal replacement facility in its place. Several youth responded directly noting their pride in being a Beeton Stinger and the importance of the facility to them. Concern was expressed over Alliston and Tottenham having their fair share of facilities and Beeton being left behind.

We considered:

• The volume of response in relation to other data representing community interests such as the survey data; • Identification of any errors, data or concepts that may have been missed in our analysis;

In addition to the feedback, we have also considered the following decisions which were made since completion of the Draft report:

• the approved Council resolution in response to the Draft report • the approved 2018 Capital Project to complete a Beeton-specific feasibility study and business plan that will lead the process to define the scope of the new facility

Based on the input received and the decisions made we re-examined some of the raw data and have updated the report to include some of that data and adjust some recommendations. Our analysis and response to all the input received follows:

Rate of provision for ice surfaces.

In part, our recommendations are based on a numerical analysis of the demand for ice time. This is informed by an analysis of the usage data that was contained in our report. We re-examined the rate of ice surfaces per population as compared to other municipalities. The following table shows reference statistics for municipalities of similar size:

Municipality New Tecumseth Caledon Bradford West Gwillimbury Innisfil Population 34,220 66,500 35,330 36,570 # Ice Pads 4 5 3 4

Page 17 of 218

Page 101 of 341 PRC Master Plan Response to Public Consultation 700160-0094 (2.0)

Population / Ice Pad 8,555* 13,310 11,776 9,893 * With three ice pads, the population per ice pad will be 11,406.

We take two conclusions from this analysis.

1) In comparison to other municipalities, New Tecumseth has a generous provision of ice facilities with the four pads. With three pads, the population per ice pad lower than nearby municipalities except Innisfil, and with a fourth pad in the future will maintain this advantage. 2) When we look at the distribution of facilities relative to the population centres, the current population of the catchment area of the Beeton Arena is well below the population that would support new arena construction in most municipalities. The forecast future population of 10,000 would still be at the low end of what other municipalities are providing. It might justify an ice pad at that time, but the demand would not be justified until more than 10 years from now and few municipalities have the financial capacity to pre-build facilities.

Travel time

We re-examined travel time expectations to reach an arena based on the survey results as follows:

Travel time All Respondents Beeton Respondents % expecting travel time < 5 minutes 13% 23% % expecting travel time of 5-10 minutes 37% 37% % expecting travel time > 10 minutes 50% 40%

Given that the travel time from the Beeton Arena to the Tottenham Community and Fitness Centre is less than 10 minutes, it appears that almost 80% of Beeton residents would be willing to drive to Tottenham to access an ice pad. Some respondents indicated the desirability of being able to walk to an arena, but in our experience, it is extremely rare for any child to walk to an arena given the bulk of equipment that needs to be carried for hockey and even figure-skating.

Willingness to Pay

We re-examined willingness to pay for facilities. Every municipality has its own expectations for the level of service and needs to balance service level with funding from development charges, user fees and tax revenue available. In our survey, we asked how much additional property tax people were willing to pay for identified types of facilities. The table below gives a summary of the survey responses for ice pads and for an indoor pool

Page 18 of 218

Page 102 of 341 PRC Master Plan Response to Public Consultation 700160-0094 (2.0)

Willingness to pay additional taxes Upgrade existing arena - all respondents Upgrade existing arena - Beeton respondents New arena - all respondents New arena - Beeton respondents New indoor pool - all respondents New indoor pool - Beeton respondents

0% 25% 50% 75% 100% Percent of Respondents More than $25 Up to $25 $0

We also considered the FAB campaign to raise $500,000. The commitment to raise funds is commendable for the community. However, this represents a small fraction of the capital cost of a multipurpose community centre including an ice pad and additional facilities which could well exceed $14M. Uncertainty about the potential cost of a new facility, with or without ice, emphasizes the need for further analysis of the scope of facility components planned for the new facility, to assess the impact on available funding and the funding shortfall which may have to be met through other funding sources (increased taxes, reserves, Development Charges, grants, a dedicated user fee levy, or other sources).

Operating Costs

We also consider the expected cost to operate any new facilities. Over the life of a facility, the costs for operations and capital renewal are in the order of six times the cost of original construction, and thus the operating costs must be considered. We examined the survey responses which indicate that more than 50% of respondents believed that users should pay less than 25% of the operating cost. This means that the balance will necessarily come from tax revenue, but in the survey response on willingness to pay, there is limited interest in having taxes fund operations.

Summary

Building a new ice pad in Beeton would not be the first recommendation based on service level standards in New Tecumseth and other comparable municipalities, travel time expectations, willingness to fund facilities through taxes, and expectations for user-fee levels. However, we recognize that every municipality is different and there are other non-financial reasons for making investments in recreation facilities. Some of the responses to the Draft PRC Master Plan focused on the community-building aspects of having an arena in Beeton, and this may be sufficient justification for such investment. The approved Council resolution related to this facility, combined with the approved 2018 Capital project to complete the Feasibility study and business plan, support the opportunity to explore all options related to the Beeton facility, including ice.

The recommendations are revised to clarify the mandate recommended for the study of the Beeton community centre scope, and to emphasize that Council should consider community- building aspects in addition to the quantitative factors in determining the location of a new ice pad.

Even if a replacement ice rink is not developed in Beeton, we recommended constructing a substantial community recreation facility in Beeton to provide services to residents and to support the community.

Page 19 of 218

Page 103 of 341 PRC Master Plan Response to Public Consultation 700160-0094 (2.0)

The facility is important as a community focal point, a gathering space, an opportunity for activity, volunteer work, event hosting, employment and community engagement. At minimum, it should consider a community hall, a kitchen to support the hall and to serve for cooking programs, and a variety of multipurpose rooms for the delivery of recreation and cultural programs. It should maximize the site including the acquired land holdings, and consider orientation, adjacency and possibly physical connection to the Library. The development of the space program should consider how the Beeton Fall Fair will be supported in the absence of the ice surface (if this is the recommended option), and what other recreation facilities are required.

Our use of the term ‘community hub’ appears to have caused confusion. The term ‘hub’ as we used it does not imply any specific functionality but was intended to emphasize the role that a community recreation facility could play as a focus of activity, reinforcing activity on Main Street West.

We had recommended a planned expenditure of $3.5M based on our understanding that the functions identified would require a building of about 6,000 to 10,000 sq. ft. In reviewing this initial estimate, the capital budget should identify a potential range that would allow for inclusion of other requirements. The recommendations are revised to indicate an order of magnitude budget of $3.5M to $7M, of a building up to 20,000 sq. ft. which would not include an ice pad. Adding an ice pad would increase the cost to about $14M to $19M (order of magnitude estimate). As noted, the cost must be validated after the required program for the facility is confirmed and would be updated to reflect construction costs at that time. If it is determined that an ice pad should be included, the budget would need to be increased significantly.

To build on the extensive work done to date by the Beeton Facility Planning Task Force and the FAB committee, and to respond to Council`s unanimous decision related to the resolution tabled on November 14th, 2017 and ratified on November 27, 2017 (Resolution related to Report #PRC-2017-39), we also provide the following additional recommendations related to the Beeton Arena study process:

• Engage the Beeton Facility Planning Task Force with a revised mandate to serve as the public input representative for the Feasibility Study/Business Case study, providing input on the scope and priorities for a new facility; • Assess the membership of the Beeton Facility Planning Task Force to ensure it represents broad program interests and possible partners in the new facility and add members if these interests are not already represented with the existing membership.

Further, the recommendations for the Feasibility Study/Business Case are revised to include:

• Assessing at least two options for the development of the Beeton Community Centre with associated business plan analysis; including one option with an ice pad and one option without an ice pad. • Receiving further public input on the components to be considered in each option, • Consideration of the full use of all Town-owned lands, indoor and outdoor space and campus opportunities, potential linkage to the Library, linkage to the Beeton Fair Grounds, and the potential for year-round use.

Pending the outcome of the Beeton Study later this year, the Town may have to consider other options for the location of a future ice pad.

Page 20 of 218

Page 104 of 341 PRC Master Plan Response to Public Consultation 700160-0094 (2.0)

2. Tottenham Ball

The Tottenham Ball User groups provided a thorough response to reflect their collective reaction to the PRC Master Plan, specifically related to Tottenham ball and ball fields. The members of the various leagues represented by the submission have been diligent in their participation throughout the Master Plan process and in their willingness to work with the consultants and staff related to their needs. Staff in PRC have engaged with these groups and this was acknowledged and noted as positive in their submission. Going forward, these groups noted suggestions in a number of areas (User Fees, Costing methodology, User satisfaction levels, willingness to support capital improvements and willingness to continue dialogue with staff). We believe that the Draft Master Plan did not require any amendments as a result of their submission, but certainly encourage staff to continue immediate discussions with these users to address opportunities for field improvements in the short term and capital partnership opportunities in the long term.

3. Arts, Culture & Heritage

Comments were provided to suggest that further analysis is needed prior to shifting where the support for heritage lands in terms of Departmental responsibility. The South Simcoe Arts Council acknowledged several recommendations related to working in partnership with others, enhancing coordinated service delivery and clarified some Findings related to craft, visual arts and performing arts opportunities. Staff also provided some edits to this Chapter.

Appropriate clarification related to these items have been made in the Final report.

4. Tottenham Conservation Area

Several comments were received relating to different aspects of the recommendations on the Tottenham Conservation Area (TCA)

Beeton-Tottenham Business Improvement Area (BTBIA)

The BTBIA submitted written comment that they did not support a statement made in the PRC Draft Master Plan (`The Bluegrass Festival and its overall use of the facility is primarily catering to an out-of- Town market. We understand from the local BIA that although it attracts significant traffic to the site for the event, the economic impact to the downtown area was negligible`).

In our joint interview with the BTBIA and ABIA, we recorded a general discussion about the relative impact of the Bluegrass Festival and mistakenly attributed our conclusion as a statement by the BTBIA. We regret the mistaken attribution and have revised the report to reflect this as our conclusion which is not based on an economic analysis but on our observation, that while one weekend of the Bluegrass Festival will bring welcome additional business, it is unlikely to be a substantial driver of economic activity. We have adjusted the Final Master Plan accordingly.

Resident Input

A resident expressed suggestions to increase use of the TCA and ideas to increase year-round use and enhance more public knowledge of the facilities. There were suggestions that the area needs further promotion, both locally and to attract more events. Most of these suggestions were already included in

Page 21 of 218

Page 105 of 341 PRC Master Plan Response to Public Consultation 700160-0094 (2.0)

Recommendation 7.6.c and thus no further change is required.

Tottenham Bluegrass Festival and the Tottenham and Beeton Chamber of Commerce

The Tottenham Bluegrass Festival and the Tottenham and Beeton Chamber of Commerce provided a submission that requested clarification on items in the Draft PRC Plan related to the TCA including:

• The meaning of core municipal service • The need to provide accurate, detailed financial information to determine impact, if any, on tax base • Acknowledgement of value of Tottenham Bluegrass Festival and previous financial support provided to site • Concern about the validity of comment related to economic impact, in the absence of a formal economic impact study • Their support to continue with camping provision at the site • Their position that no planning for to 2019 Bluegrass Festival will be undertaken given recommendation in Draft PRC Master Plan.

We refer to ‘core municipal services’ as those services that a municipality must provide for the benefit of its residents, such as roads, utilities and garbage collection. We expect municipalities to provide core recreation services where there are no private facilities to provide the same service (or where private facilities are inaccessible to significant portions of the population). In this context, the provision of camping is not considered a core service.

The revised Final report provides further clarity on the need to provide more accurate, detailed financial information related to the operation of the TCA.

We have revised the recommended timing for changes to the camping program (removed the date deadline) at the TCA so that it would continue with “business as usual” until further decisions are made on the overall future of the site. At that time, if appropriate, an additional recommendation that at least two years’ advance notice be given for any change to the TCA facility to give the Bluegrass Festival adequate time to respond to the changes.

We further recommend that the Town should reach out to the Tottenham Bluegrass Festival and the Tottenham and Beeton Chamber of Commerce to confirm that the recommendations for the TCA in the PRC Master Plan require separate implementation decisions by Council. It should be noted that the Town will continue to offer services at the TCA as status quo, and therefore the Tottenham Bluegrass Festival can continue at this location until further notice from the Town if and when, there are any firm decisions made related to the continued provision of camping at this site.

The Tottenham Classic Car & Truck Show expressed concern about the decommissioning of the Tottenham Conservation Area. It should be clarified we would strongly recommend against decommissioning the TCA. Our recommendation was only with respect to offering overnight camping facilities. It was the intent of the recommendations in this section to continue to support the Conservation Area, under Agreement with the Conservation Authority, but to explore other recreational uses, supported by a Business and Marketing plan. Recommendation 7.6.c notes: “Develop a business plan for the Tottenham Conservation Area to ensure that future operations adhere to stated goals and objectives”.

Page 22 of 218

Page 106 of 341 PRC Master Plan Response to Public Consultation 700160-0094 (2.0)

The Classic Car and Truck Show organizers see the land a full of potential and noted a rich history to the area. They concur with the need for a marketing plan and a strategic plan to consider all options to maximize this “hidden gem”. They noted that they need an open space area of this size to hold their show.

5. Other

The Alliston Tennis Club provided clarification related to their operation and Agreement with the South Simcoe District School Board. Staff provided input related to some clarification and corrections required. These have been addressed in the final report. The Rotary Club of Alliston noted its intention to review the report to identify any opportunity to continue work in partnership with the Town. A resident expressed interest in a new library and an indoor pool. Minor corrections are included to address these. Summary The Final Report has been amended as noted within this summary memorandum, and to address any minor modifications identified, including those noted by Members of Council and the public during presentation of the Draft Master Plan on November 14, 2017. Based upon the Feedback received through this process, and in recognition of the Council resolution approved on November 27, 2017, the following represent the areas of focus recommended for action in 2018;

1. Further study related to the Beeton facility (Feasibility Study, updated Concept Plan, Business Plan)

2. Work with Finance staff and relevant users related to financial information for ball fields and the Tottenham Conservation Area to assess cost of service delivery and user fee implications

3. Work with all field user groups to continue ongoing dialogue related to Parks maintenance standards.

In addition, Staff should continue work within the PRC Department to move forward on all recommendations within the report, as resources permit, and to continue to use the report to assess priorities in 2018 and on an ongoing basis. It is acknowledged that priorities will have to be established that align with capital and operating budgets, corporate direction and staff capacity.

Attachments

1. Summary of Feedback received to Draft PRC Master Plan, coded by area of interest

2. Submissions Received

Page 23 of 218

Page 107 of 341

Parks, Recreation & Culture Master Plan

January 2018 700160-0085(6.0)

Page 24 of 218

Page 108 of 341

ACKNOWLEDGEMENTS

Client: Town of New Tecumseth Patrick D’Almada, Director Parks, Recreation & Culture

Project Team: Colliers Project Leaders Inc. John Alley, Director Jennifer Reynolds, Senior Consultant Josie Lee, Senior Advisor

Colliers Project Leaders Inc. 3027 Harvester Road, Suite 101 Burlington ON L7N 3G7 905-639-2425

Page 25 of 218

Page 109 of 341

TABLE OF CONTENTS

1.0 Executive Summary ...... 5 2.0 Introduction ...... 9 2.1 About New Tecumseth ...... 9 2.2 Development of the Plan ...... 9 2.3 Benchmarking ...... 10 2.4 About this Plan ...... 10 3.0 Our Mission ...... 11 3.1 Mission Statement...... 11 3.2 Framework for Recreation in Canada (FRC) ...... 11 3.3 Strategic Objectives ...... 13 4.0 Our Changing Town ...... 14 4.1 Trends in Recreation ...... 15 5.0 Service Delivery ...... 18 5.1 Delivery Models ...... 18 5.2 Budgeting ...... 19 5.3 Policy, Planning & Monitoring ...... 22 5.4 Staffing & Volunteers ...... 24 5.5 Communications ...... 26 5.6 Partnerships ...... 28 5.7 Summary of Service Delivery Recommendations ...... 31 6.0 Indoor Facilities ...... 33 6.1 Existing Facilities ...... 33 6.2 Development of New Facilities ...... 38 6.3 Beeton Arena ...... 40 6.4 Indoor Pool ...... 44 6.5 Summary of Indoor Facility Recommendations ...... 48 7.0 Parks, Sports Fields, Trails & Open Space...... 54 7.1 Park Planning ...... 54 7.2 Parks Operations ...... 58 7.3 Ball Diamonds ...... 60 7.4 Soccer/Football Fields...... 61 7.5 Playgrounds ...... 63 7.6 Trails & Open Space ...... 64 7.7 Other Park Facilities ...... 69 7.8 Summary of Parks and Open Space Recommendations ...... 71 8.0 Programs & Events ...... 73

Page 26 of 218

Page 110 of 341

8.1 Program Service Delivery Framework ...... 73 8.2 Recreation Programs ...... 77 8.3 Events ...... 79 8.4 Summary of Programming Recommendations ...... 80 9.0 Culture & Heritage ...... 82 9.1 Structure & Accountability ...... 82 9.2 Museums ...... 83 9.3 The Arts ...... 86 9.4 Heritage Buildings ...... 87 9.5 Summary of Culture and Heritage Recommendations ...... 89 10.0 Implementation ...... 90 10.1 Recommended Sequencing ...... 90 10.2 Funding Requirements ...... 92 10.3 Summary of Recommendations ...... 93

APPENDICES

Appendix A: Policy Development Appendix B: Demographics Appendix C: Development & Growth Appendix D: Mapping Appendix E: Facility Inventory Appendix F: Facility Utilization Appendix G: Sport User Group Consultation Appendix H: Council Consultation Appendix I: Allied Partners & Focus Groups Consultation Appendix J: Culture & Heritage Consultation Appendix K: Staff Consultation Appendix L: Benchmarking Appendix M: Web Survey

Page 27 of 218

Page 111 of 341 Parks, Recreation & Culture Master Plan 2017 1.0 Executive Summary

FUNCTION OF THE PARKS, RECREATION AND CULTURE MASTER PLAN

The Parks, Recreation & Culture (PRC) Master Plan is a high-level plan that fits within, supports, and elaborates on other key policies, including portions of the corporate Strategic Plan and the Official Plan (2010; currently under review 2017). Council endorsement of this document should be understood to give approval for the overall direction with later approval of implementation details as they are elaborated and considered. Some recommendations can be implemented by staff, others will require Council allocation of funds and still others may require Council approval of policies. Several recommendations imply working in cooperation with various partners and/or stakeholders, which may also take time to develop and implement. Before bringing specific recommendations for Council approval, staff will analyze the recommendations of the PRC Master Plan, conduct further study as required, and consider any changes in the social, financial, cultural, and economic context that could not be foreseen when this document was prepared. This approach allows the PRC Master Plan to give an overarching direction while ensuring that the details of implementation are properly considered at the time they are implemented. The Plan also includes recommendations for an annual review process to align with budget preparation and Business Plan development. The PRC Master Plan recommendations are intended to provide broad direction for staff in short, medium, and longer-term timeframes. The annual review will also allow for adjustment in the timing of the recommendations if required.

KEY FINDINGS

The research and consultation identified how New Tecumseth’s PRC is performing, what community members are concerned about, and which opportunities for improvement should be implemented in the short, medium and long-term. The PRC Master Plan is the result of a comprehensive review of the entire scope of the Parks, Recreation & Culture department and includes recommendations covering most aspects of that scope. The following recommendations will be the most significant in terms of service provision, cost, or impact on the community:

 Focus on communication – The PRC management is relatively new to the Town and has already made significant changes in the way they communicate with stakeholders and residents in the Town. This is starting to improve relationships and build trust. Continued efforts to develop a variety of two-way communication channels and provide more timely and transparent communication will be important to define, and deliver on, agreed service levels that are consistent with revenues and tax- supported budgets. Communication with external stakeholders is invaluable to assist staff in developing programs and services that are beneficial and maximize resources for both the Town and the user group/public that is being served. Internal

Page 28 of 218

Page 112 of 341 Parks, Recreation & Culture Master Plan 2017

communication with staff in all Departments and staff at all levels within PRC is also improving and continued efforts in this area will ensure that staff are moving forward within a shared mandate.

 Balance of volunteer-led and direct delivery services – With the recent, and expected, rapid growth of the community, PRC services should transition from the existing informal approach towards a policy-driven approach. While more services will necessarily be delivered by the Town directly, continued work with volunteer led community organizations and those providing aligned services will assist in ensuring a wide range of programs and opportunities are being offered to the residents. Continued support and engagement of community partners still requires Town staff investment of time and expertise and will need to be resourced accordingly.

 Support One Town While Respecting the Uniqueness of Each Community – In keeping with the Strategic Plan and recognizing the rich history and contribution of many, many volunteers and dedicated stakeholders, the delivery of parks, recreation and cultural services gives an opportunity to reflect the Town of New Tecumseth in its growth towards a unified municipality while respecting the uniqueness of each community. This presents challenges and opportunities: to serve each “community” within the Town; to encourage citizen engagement and continue to provide a balance of existing and new programs, services, facilities, and opportunities; and to understand the resource challenges to taxpayers. The Plan outlines key strategic opportunities and suggests areas where further technical assessment is required.

 Recreation facilities are needed in Beeton – The existing Beeton arena is nearing the end of its service life in terms of operating and facility systems, but is even less desirable in terms of meeting today’s expectations for facilities. Usage has also declined. The arena should be closed in an orderly manner, aiming for closure after a hockey season, allowing time for the organizations using the arena ice and floor to work with Town staff and others to ensure their needs are met at the other Town arena facilities, or until a replacement facility is complete. The building should be demolished to make way for a redeveloped community centre that creates a connection to Main Street and the Beeton Fairgrounds, with facility amenities that enliven the downtown core. The site should include a public space that can be the focus for year-round community activities. The scope of the community centre will be determined in 2018 through a review and update of the 2011 feasibility and concept plan, including further consideration to replace the ice surface, a community hall, program rooms to support a range of recreation and culture activities (possibly developed in conjunction with the Library), physical linkage to the Library, and a future skate park.

 A new ice surface – If population growth continues as currently expected and interest in ice activities grows proportionately, it appears that a new indoor ice surface will be required by about 2024. Timing may be impacted by the ultimate decision to replace the ice surface in Beeton. Further study is required to determine the scope of future expansion at other Town facilities.

 A new indoor pool – It appears that a new indoor swimming pool will be warranted by about 2022. The indoor pool should be planned as an addition to the New

Page 29 of 218

Page 113 of 341 Parks, Recreation & Culture Master Plan 2017

Tecumseth Recreation Centre (NTRC). Further study will be required to confirm the business case based upon facility scope and determine whether there are potential partners that might be involved in operating the pool.

 A new direction for the Tottenham Conservation Area – The conservation area has great potential as a welcomed community park and could support a number of new and different program and event opportunities.The conservation area campground is underutilized, and camping is not usually considered as a municipal core service. The campground component of the Conservation Area should be reviewed, and a business plan developed to cover all costs associated with the campground operation. Further work is needed to engage local residents to take advantage of this key green feature within the community. As the Conservation Area is managed by the Town under agreement with the Nottawasaga Valley Conservation Authority (NVCA), ongoing communication is encouraged to discuss changes to the operation if proceeding.

 New parkland and new maintenance staff – Continued growth in the community will require the regular addition of new passive and active parkland, as well as ball diamonds, playing fields and trails. Growth in residential development and the assumption of road infrastructure also results in additional right-of-way property such as boulevards and other open areas that will need to be maintained. The Town needs to be prepared for these capital expenses (which should be met largely from Development Charges). It should also be prepared to add staff to maintain the Town’s new lands and sport fields, and to ensure expected levels of service are being met.

 New program staff – Residential growth will also require the Town to expand its direct delivery of new programs which will require investment in additional program staff. Analysis of the cost of providing these services will guide the establishment of user fees to generate increased revenue to offset tax impacts. Staff will need to monitor options for direct delivery and community delivered services to provide a range of affordable and accessible options.

 Dedicated event space – It is important to develop spaces to hold major events so that they are not held on baseball diamonds. The damage events cause to the fields and the disruption to regularly scheduled play affects seasonal users for much longer than they appear to. There should be one primary event space to serve the Town, ideally located as part of the new Administration Centre (such as on the Gibson Diamond at PPG Park, if a new diamond were created to replace it). The new community recreation facility in Beeton, and the Tottenham Conservation Area could be secondary event spaces and will also serve to ensure that each settlement area has a location to host local events.

 The Alliston Memorial Arena (AMA) appears to be sufficiently used that it should be treated as part of the PRC portfolio of facilities, providing a dry pad as a complement to the indoor field house at NTRC. The AMA task force should identify long-term uses for the facility and then should invest in the capital improvements needed to support those uses. The current practice of charging a capital improvement levy for the use of the AMA should be re-considered unless a similar

Page 30 of 218

Page 114 of 341 Parks, Recreation & Culture Master Plan 2017

capital improvement levy is charged for all other recreational facilities. In any case, proactive communication between the AMA task force and the user groups should continue so all affected understand the direction and priorities for this facility.

STRUCTURE OF PRC MASTER PLAN

The recommendations are categorized into 10 Chapters based on the desired outcomes identified by the study goals, and confirmed by the Technical Advisory Committee. Each Chapter addresses specific concerns and opportunities identified throughout the team’s research and consultation. The recommendations are further organized into an implementation schedule (found in Chapter 10.0) that defines the broad timeframes as:

 Short-Term: 2018 to 2019

 Medium-Term: 2020 to 2022

 Long-Term: 2023 to 2029

APPROACH

The development of PRC Master Plan required an extensive involvement of Town staff, external stakeholders and the public. Direction for the consultant team was provided by a staff Technical Advisory Team (TAC). The consultant team worked closely with the TAC. The approach included:

 Analysis of new demographic and census data (2016)

 Review of current pressures related to existing facility refurbishment and the need for new facilities

 Analysis of facility utilization

 Focus groups with stakeholder organizations

 Benchmarking New Tecumseth against comparable communities in the surrounding area that serve as a draw for residents or that provide services for New Tecumseth residents to attend their facilities

 An internet survey to seek public feedback, as well as interviews conducted with a wide range of stakeholders, user groups and allied organizations

Page 31 of 218

Page 115 of 341 Parks, Recreation & Culture Master Plan 2017 2.0 Introduction

gave the village its name after Tottenham Court 2.1 About New Road in England. Tecumseth Notable citizens include Sir Frederick Banting, Incorporated in 1991, the Town of New Nobel laureate and co-discoverer of insulin, who Tecumseth was created through the was born near Alliston and attended schools in amalgamation of the communities of Alliston, the area; Gordon Tamblyn of Beeton, founder of Tottenham and Beeton. It also includes the the former Tamblyn Drug chain of pharmacies; smaller communities of Allimil, Green Briar, and Kate Aitken also of Beeton, noted author and Nicolston, Penville, Randall, Rich Hill, Schomberg Canadian broadcaster (radio and television). Heights, and Thompsonville. The Town of New Tecumseth has 10 elementary schools and 2 high schools. Located at the south limit of Simcoe 2.2 Development of the County, while not officially a part of the Greater Toronto Area, it is counted as part of the Toronto Plan Census Metropolitan Area. 2.2.1 Consultation The Town of New Tecumseth has a rich history dating back to the 1800s when the area was first To engage citizens, the team undertook 1:1 settled. The Town of Alliston was founded by the interviews, focus groups with similar Fletcher family in the mid-1800s with the first organizations, discussions with Members of council formed in 1875 led by Reeve George Council and a Public Open House. The Fletcher, son of the founder. It grew as a Appendices provide a summary of feedback commercial centre for area farmers and is best gathered through the consultative process. known as a potato-growing area. More recently, Commonly heard opportunities for improvement Honda of Canada Manufacturing has located included: three major auto manufacturing facilities in the southeast of Alliston contributing to significant  Indoor swimming pool population growth for the Town. Once a bustling  Increased service levels on ball diamonds hub of manufacturing, honey production,  Improved communications with sports lumbering, flour making, woolen and knitting mills, user groups the Village of Beeton started as Clarksville named after a blacksmith, Robert Clark. The village  Need to consider impact from continued name was changed in 1874 through the influence growth of David Jones, the first commercial honey Overall, the consultation identified common producer in Canada. The naming origins of the themes among stakeholders, with a focus on Village of Tottenham has two potential sources, working cooperatively to deliver new programs, either a pioneering family by the name of Tottens services, and facilities; proactive communication, who settled the area or the first postmaster who transparency and creating a culture of change as the community grows.

Page 32 of 218

Page 116 of 341 Parks, Recreation & Culture Master Plan 2017

The next Chapters (6-9) provide background, 2.3 Benchmarking analysis, and recommendations within individual Appendix L outlines a comparative analysis based business areas of the Department. upon the Financial Information Returns1 of • Indoor Facilities surrounding municipalities. A review of facilities in • Parks, Sports Fields, Trails, and Open each community is also provided. Space • Programs and Events 2.4 About this Plan • Culture and Heritage Chapter 10 addresses implementation and The Master Plan is organized into Chapters that includes a summary of recommendations. commence with an overview of the Town and Recommendations are classified by the timing for information related to the Town’s Strategic Plan, implementation as short term, medium term, and including opportunities for alignment. long term on the following basis: Chapter 5, entitled “Service Delivery”, is not  Short-Term: 2018 to 2019 specific to any one area within the PRC Department, but addresses issues and  Medium-Term: 2020 to 2022 opportunities that are across all business units of  Long-Term: 2023 to 2028 the Department. They can be considered as stand-alone recommendations, or considered in Chapter 10 includes a summary of high-level tandem with recommendations within specific financial recommendations and implications. Chapters.

1 Ministry of Municipal Affairs and Housing, https://efis.fma.csc.gov.on.ca/fir/Welcome.htm

Page 33 of 218

Page 117 of 341 Parks, Recreation & Culture Master Plan 2017 3.0 Our Mission

collectively. Including staff from all divisions and 3.1 Mission Statement organizational levels adds strength to the final The Town of New Tecumseth Parks, Recreation product and a stronger commitment to their and Culture Department (PRC) provides a vital meaning. This is particularly important to engage link to achieving the Town’s Mission and strategic new staff in a common cause. objectives. PRC contributes in a meaningful way The table below shows the alignment that should to community objectives and is vital to ensuring be defined during the workshop to develop the that the community maintains its desired friendly, PRC Mission to complement the Corporate healthy, family-oriented, community based quality Mission. of life. PRC provides a wide range of programs, facilities, services and events to the community. Corporate Mission PRC Mission (Draft) All activity should be guided by the Town’s overall Mission, Values and Strategic Direction as The Town of New Tecumseth Parks, Recreation & will support the community Culture will work in articulated in the Town’s Strategic Plan, and to be vision through accessible partnership … [to be further developed to align with the Framework for leadership, partnerships and defined through a Organizational Excellence (DCAO-2016-01). well managed municipal staff workshop] services. It is not uncommon for individual Departments to then establish a Mission Statement that supports the Corporate Mission Statement. There is an opportunity for PRC to undertake a 3.2 Framework for process to define its own Mission Statement to guide the work of staff at every level within the Recreation in Canada organization. (FRC)  Vision – The ability to think about or plan The Framework for Recreation in Canada, the future with imagination or wisdom; a adopted by Federal/Provincial/Territorial Ministers mental image of what the future will or responsible for Recreation, Sport and Physical could be like. Activity was endorsed in February 2015. Work is  Mission – A formal summary of the aims ongoing to implement the plan across the country (and values) of a company, organization and many Municipalities, Provincial Governments, or individual; a mission statement to Provincial Recreation Associations, Academic which all employees can subscribe. Institutions and non-profit agencies are working to embed elements of the Framework into their operations. PRC staff as a collective should finalize its As part of PRC developing its own Mission and Department-specific Mission Statement. This Values, and in further developing workplans and work can set the tone for setting PRC annual priorities for each Business unit, the Objectives. Framework is a useful tool to balance effort To make the Mission meaningful for the across all five goal areas. Department, PRC staff should participate in a working session/s to develop a department specific Mission statement that can be shared

Page 34 of 218

Page 118 of 341 Parks, Recreation & Culture Master Plan 2017

PRC staff should participate in a workshop to further develop this approach and ensure that staff understand the framework and can see relevance to their work and area of responsibility. It can be a useful tool to assess programs and services to identify gaps and set annual priorities.

Page 35 of 218

Page 119 of 341 Parks, Recreation & Culture Master Plan 2017

priorities, setting targets for business planning and 3.3 Strategic Objectives developing Staff training agendas. The Town’s Strategic Plan articulates the Review annually to assist in achieving a balanced following nine strategic objectives. approach to overall Town objectives, working in 1. Managing growth and development collaboration with other Department Directors. 2. Enhancing our Economic viability

3. Preserve, protect and enhance our environment Consider opportunities to reference Strategic Objectives and the Framework to 4. Preserving our heritage and support cultural and recreational opportunities Organizational Excellence with PRC Objectives and recommendations to ensure 5. Provide accountable, responsive governance continued Corporate alignment. and excellence in service delivery 6. Supporting and advocating for community The plans and actions of PRC must align with the services overall direction of the Town, including the 7. Supporting citizen engagement and Framework for Organizational Excellence. connections Departmental mission statements can also be 8. Preserve, protect and enhance our more concrete and therefore more easily agricultural resources understood by staff and residents and can set the 9. Maintain and rehabilitate town assets, roads tone for annual objectives to align with business and infrastructure plans. Further, these departmental statements and objectives are important to ensure clear Organizational Excellence: expectations for staff and Council members, and particularly helpful when new Council members In 2016, the Town engaged consultants (KPMG) are getting oriented after elections. to complete a Service Delivery Review. A subsequent recommendation to utilize report Table 1: Summary of Mission findings and to adopt an implementation plan to Recommendations move towards Organizational Excellence (#DCAO-2016-01) was approved. The framework 3.1.a adopted by Council include Leadership, Corporate PRC staff as a collective should finalize its Planning, Financial Management, Process Department-specific Mission Statement. This Development, Employee Engagement, work can set the tone for setting PRC Citizen/Client Focus and Community Partner Objectives. Relationships. 3.2.a

Include the Framework for Recreation in PRC continues to contribute to elements of the Canada into the process of developing a Organizational Excellence path and overall Mission and PRC objectives that align under framework. It is clear that PRC can continue to the five goal areas. Host a workshop to include staff in this process to ensure full understanding contribute the Strategic Objectives as well as and relevancy to their area of work. priorities to move forward with the 3.3.a recommendations of the Service Delivery Review. Consider opportunities to reference Strategic PRC can include reference to Strategic Objectives Objectives and the Framework for and the framework elements approved by Council, Organizational Excellence to align with PRC Objectives and recommendations to ensure by reference number or name in Staff reports, continued Corporate alignment. setting priority for budget investment and capital projects, use as decision criteria for workplan

Page 36 of 218

Page 120 of 341 Parks, Recreation & Culture Master Plan 2017 4.0 Our Changing Town

New Tecumseth has had a continuous period of This growth, in addition to the expected impact on steady growth since 2012, with new development infrastructure and demand for new facilities, has primarily focused in the urban centres of Alliston also led to demands for new services and and Tottenham, and to a lesser extent, Beeton. increases in existing services. Staff have felt With this growth, the community has welcomed pressure to offer new and more programs to meet new residents from a variety of other GTA and this growing need, particularly in the pre-school surrounding communities. and school age market.

Exhibit 1: Population by Age

60% 57.0% 54.5% 52.2% 50%

40% 33.7%

30% 24.7% 23.1% 22.5% 23.0% 20%

9.3% 10%

0% Youth (13 - 18 years) Adult (19 - 59 years) Older Adult (60+ years) Survey Data New Tecumseth 2016 Census Ontario 2016 Census

Exhibit 2: Household Composition

60% 52.4% 50% 42.5%

40% 33.8% 35.7% 30.5% 28.7% 28.8% 30% 23.5% 24.0% 20%

10%

0% Couple-family households with Couple-family households without Other households children children

New Tecumseth Survey Data New Tecumseth 2011 Census Ontario 2011 Census

Page 37 of 218

Page 121 of 341 Parks, Recreation & Culture Master Plan 2017

With growth, a changing demographic will INFORMAL RECREATION continue to provide opportunity and challenge with The broadening definition of recreation service provision. emphasizes the need to assess the Facilities that support a wide range of informal activities, such as walking, swimming, skating, and cycling. 4.1 Trends in Recreation Informal activities involve individuals or small groups participating, often near their home and at ARTS, CULTURE & HERITAGE the most convenient time. It also includes activities that can be done as a family and across A broad definition of recreation includes art, generations. culture and heritage as activities that can be supported as an integral programming element As the population ages, less strenuous activities within community Facilities. Museum services will be sought by some, and intergenerational contribute through efforts to catalogue and display opportunities will be sought by others. It is also the community’s heritage. Supporting these likely aging individuals will seek cultural and activities can build a creative community that has learning experiences as they pursue new personal both recreational and employment benefits. Arts, skills. This may include a combination of physical culture, and heritage activities appeal to all age activities, personal learning, and social activities, ranges from youth to seniors and can be adapted such as dance classes, nature walks, outdoor to a wide range of spaces. photography or gardening instruction, as well as Opportunities for incorporating arts and culture in more leisurely activities such as lectures, book community Facilities include art exhibitions, public clubs and cooking classes. The social art, performance space, visual and performance opportunities of recreation should not be art lessons, programming and showcases, overlooked. According to Statistics Canada, amongst others. To support this type of epidemiological studies suggest that social programming, appropriate stakeholders should be activities may be particularly important for older engaged in consultations during facility design. adults. Possible health benefits include reduced Inclusion of public art (both permanent and risk of mortality, disability and depression, and rotating displays) and artists in residence spaces better cognitive health, self-rated health, and in community Facilities is an important way to health-related behaviours.2 validate the importance of these activities. An appreciation of heritage is fostered through DEMANDING SCHEDULES local museums that catalog the community’s School, work, long commutes, and families with history. Local museums can also enhance the two working parents all result in pressure to find growing interest in genealogy that is enabled by leisure time. It is important that Facilities and powerful internet search tools. services are located and programmed to facilitate changing schedules and busy people.

 The shift toward informal recreation is in part due to the pressures on families with demanding schedules. It may be difficult

2 Gilmour, H. (2015, July 7) Statistics Canada. http://www.statcan.gc.ca/pub/82-003- Retrieved 2 11 2016. Social participation and the x/2012004/article/11720-eng.htm health and well-being of Canadian seniors:

Page 38 of 218

Page 122 of 341 Parks, Recreation & Culture Master Plan 2017

to commit to a weekly class, but drop-in them engaged in the long term. Some classes may be more conducive and likely municipalities have programs to actively promote to be successful. volunteers such as by matching volunteer interest to community needs. Experienced volunteers with  The challenges of shuttling children to institutional knowledge are very important to many league sports may be easier to plan for if community organizations. Short-term volunteer all games and practices are at the same opportunities related to a specific task with a or centralized location. particular goal may be attractive to those not able  Trends towards flexible employment and to commit to the long term. Young Canadians self-employment may allow for adult aged 15 to 24 were more likely to volunteer than activities to be scheduled during the any other age groups, at 58%. Young volunteers daytime, or off hours. with skills in social networking, fund raising, engaging peers and mentoring youth are ECONOMIC BENEFITS increasingly engaged in public service, however they may be difficult to retain as volunteering Increasingly, recreation and community Facilities competes with jobs, school, and social are seen as an important support for economic commitments. Enabling volunteerism amongst development in communities. Community youth by combining it with a portion of Facilities have the potential to attract growth employment or school credits are two ways to because they provide a more complete range of encourage more young people to become services. They also create local jobs and, where engaged. they stimulate more recreational activity, may support spin-off jobs. A significant stimulus can In any case, support of a comprehensive be created with recreation and sport tourism, volunteer program can create resource demands whether through local tournaments or destination to ensure effective recruitment, training, and recreation tourism such as hiking the Trans retention, but the benefits provide tremendous Canada Trail. payback.

VOLUNTEERISM3 PERSONAL HEALTH

While volunteerism in Canada remains steady It is widely accepted that an active lifestyle can more than half of the volunteer hours are given by provide positive impacts to individual health. An less than 10% of the volunteers. Sports and active lifestyle helps adults prevent or manage recreation and social services sectors enjoy the conditions such as diabetes, obesity, and most volunteer support with organizations depression, and increases overall life expectancy. associated with sports and recreation accounting Recreation and sports are equally important in the for 19% of volunteer hours. It is likely that as the development of healthy children, building self- population ages, more volunteers will come esteem, tackling childhood obesity, and providing forward after retirement although volunteerism opportunities for social lessons such as team tends to decline with age. It is important that new building and fair play. Many sports organizations, 4 volunteers are approached and, once committed, such as Canadian Sport for Life emphasize the feel their role is meaningful and effective to keep importance of engaging youth in the development

3 Vezina, M., & Crompton, S. (2012, April 16). 4 Canadian Sport for Life (2014). Sports. Retrieved Volunteering in Canada. Canadian Social Trends 2/11/15 from www.Canadiansportforlife.ca (11-008-X), pp. 37-55.

Page 39 of 218

Page 123 of 341 Parks, Recreation & Culture Master Plan 2017 of physical literacy and fun in sports as a way of and the success of the Canadian developing life-long participation in sports and the women’s team health benefits that brings.  Growth in extreme sports and mixed Increasing awareness of personal and children’s sports with the introduction of new events health is creating new demand for recreation into Olympic Games and World services among all generations. And individuals Championships are not only looking for recreation infrastructure,  Baseball, flowing with the success of the but also for instruction, dietary information, and Toronto Blue Jays cessation programs for items such as tobacco and alcohol, for example.  Basketball, flowing with the success of the Toronto Raptors Community Facilities can serve as a wellness centre with space for activities, programming and This Report addresses recreational activities that information resources that help promote public have achieved some popularity, but other sports health. will grow and emerge during the period covered by this plan. NEW RECREATION ACTIVITIES RETURN TO NATURE Recreational activities continue to evolve with some niche activities becoming more widely Many Municipalities are making dedicated efforts practiced, while new activities are continually to ensure that residents are exposed to the being developed. Some sports and activities that outdoors, nature, and opportunities to experience have recently emerged include: unstructured play outside. This is especially key for children and significant research exists that  Pickleball demonstrates the importance of “returning  Disc Golf children to nature”.  Geocaching The 2017 Ontario Children’s Outdoor Charter Even established sports can grow when local summarizes 12 key elements to provide focus for stars emerge on the international stage or when this important recreation trend. popular culture spurs an interest. Consider the • Follow a Trail following activities that have seen significant • Swim in a Lake transition in the past few years: • Observe plants and wildlife  Tennis (success of Eugenie Bouchard, • Explore a park Milos Raonic, Vasek Pospisil and others) • Camp under the stars • Paddle a canoe  Archery (popularity of the Hunger Games) • Build an outdoor fort  BMX and Mountain biking (new Olympic • Go fishing sport, 2004) • Harvest something to eat  Female hockey with the success of the • Play in the Snow National Women’s Hockey Team • Visit a Farm • Create an Outdoor adventure  Female soccer with the 2015 FIFA Women’s World Cup hosted in Canada

Page 40 of 218

Page 124 of 341 Parks, Recreation & Culture Master Plan 2017 5.0 Service Delivery

This Chapter responds to Service Delivery opportunities that may be considered by the Department, or by sections or business units within the Department. Some require engaging other partners and/or other departments within The Town of New Tecumseth.

In addition, pricing for direct programs and 5.1 Delivery Models services has been based on historic information and previous year data. Going forward, a more 5.1.1 Findings robust costing exercise would assist in setting The Town has two primary models governing prices and providing the opportunity to explain most service delivery within the community. prices to the customer. Setting appropriate recovery targets would also assist with decision  Direct Provider: Town staff provides making when developing new programs or programs and services in Town owned divesting of direct delivery services. and operated Facilities. In the Enabler model, the Town builds on the long  Enabler: Town supports community and proud tradition of volunteerism to promote organizations to deliver programs, such and deliver programs. In this model, the Town’s as minor sport and other volunteer based role is to provide access to facilities, support the community organizations, mostly through services provided by volunteers, and to maintain a permit process. those facilities. While not the direct provider in Recently, the Town has increased its provision of this model, staff resources are still required to direct provider programs and services and has help community groups in a variety of ways. continued to develop new programs for the The role of the volunteer organizations (or other community. While this approach has been well Partners) is to define and deliver the programs received, there is a need to monitor the process of they wish to offer, to determine their rates, and to delivery to ensure that appropriate standards are manage their financial performance. being met and staff are able to measure results. This is discussed more fully in Chapter 8.

Page 41 of 218

Page 125 of 341 Parks, Recreation & Culture Master Plan 2017

The long tradition of volunteerism in Alliston, municipalities where there is more reliance on Beeton and Tottenham is typical of smaller municipally delivered solutions. We expect this to communities. As communities grow, and the drive a more rapid shift in the need for Town-run demands of participants grow, it becomes programs than might be expected if the growth in increasingly challenging for volunteers to deliver population was not so dominated by families service beyond a small core. With increasing coming from the Greater Toronto Area. community size, we see an increasing need for There appears to be a risk of volunteer fatigue if the municipality to offer services, while continuing the new residents, who may not have the same to proactively support its volunteer corps. tradition of volunteerism, do not step up to In many organizations, it is challenging to sustain participate in and support the continued operation volunteer participation to keep organizations of volunteer-led programs, adding more stress to running. In many organizations, we see volunteer the role of the Town as “Direct Provider”. fatigue if the organization is: Commuter requirements also compound the challenge to continue a robust volunteer program  Too small, given the time commitment away from the  Growing too quickly, municipality. Recommendations related to

 There is not a steady stream of volunteer support can be found in Section 5.4 replacement volunteers. (Staffing & Volunteers) however it is worth noting that supporting volunteer led services in the Some municipalities develop formalized Volunteer “enabler” model also requires investment by Town policies to assist their volunteer organizations with staff. recruitment, training, and sustainability, however this requires an investment of staff time and resources. In municipalities where volunteer led community organizations provide services in 5.2 Budgeting addition to the municipality, a variety of arrangements exist. These go beyond the 5.2.1 Findings ‘agreements’ associated with permits to provide As the Town prepares its annual budgets for access to facilities. In some cases, there is also capital and operating purposes, consideration informal collaboration with recreational interest should be given to a variety of inputs to groups to discuss program plans and outline roles strengthen the projections. For capital budgets, in a general way. In others, there is a formal the updated Asset Management Plan that partnership agreement recognizing the volunteer includes a review of PRC assets (indoor and organization, and defining service areas, clear outdoor) can be used to identify immediate roles and responsibilities, service levels, and infrastructure renewal needs. The identification of mechanisms for coordinating activities to avoid operating impacts associated with assuming new having the municipality offer services in subdivisions (including parks and open space as competition with the community organization. In well as “other municipal properties”) and building some cases, the municipality may offer new capital assets is critical on an annual basis so organizational support for volunteer organizations that resources (either Town delivered or to help them achieve efficiencies and contracted services) are also identified during the accountability. budget process. Failure to ensure a parallel operating budget investment will result in The shift in volunteerism as communities’ grow is continued strain on existing resources, customer particularly relevant for New Tecumseth because complaints and asset deterioration. it is growing, and because many of the people moving to New Tecumseth are coming from larger

Page 42 of 218

Page 126 of 341 Parks, Recreation & Culture Master Plan 2017

Operating budgets are currently prepared on a delivered by the Town and by community “roll-over” basis, building upon the previous year organizations. These services are provided to a actuals for projections related to expenditures and wide range of customers and increased demand revenues. To manage expected performance for has proven challenging as staff must be prepared various programs and facilities, budgets should be to launch programs and handle rental requests on developed based upon data specific to each an ongoing basis. Colliers were not able to verify program or facility and then rolled up to that an approved Business Plan had been appropriate units for staff to manage. The current developed for the NTRC. The lack of a Business intent to develop Business Plans will also support Plan makes it more difficult for staff to monitor and an improved budgeting approach. measure impact year-over-year. While data has been collected (Fitness memberships, program User fees have been set using a comparator registrations, hours of ice usage, walking track model. This is useful for easily compared cost passes), in the absence of identified targets in centres (an hour of ice time), but more difficult for conjunction with conducting regular customer specific programs or unique offerings that cannot satisfaction information, the information is not as be compared to another community. A more useful as it could be for future planning and robust costing exercise would assist with resource allocation purposes. identifying user fees based upon Council adopted recovery rates. In tandem, a Subsidy policy for Recommendation 5.2.c those unable to afford fees should be communicated to the community. Develop a structured approach to costing of programs and services and to assist with As new facilities are developed, a Business Plan setting user fees. Use this in conjunction with should accompany the design/development phase benchmarking User Fees against other of the capital project. This plan should be the communities, but adjusting for differences. beacon for commencing operations and setting financial targets for success. The Town has been making efforts to increase user fees over the past several years to increase 5.2.2 Recommendations revenue. The process used to date has been based upon a Comparator model with neighbouring and/or “similar” municipalities. While this type of comparison can be useful when Develop operating budgets from the comparing services that are generally similar in program/facility base level detail and then “roll nature (i.e. 1 hour of ice time) it can often be up” to appropriate units for staff to manage. misleading in some service areas given the Recommendation 5.2.b varying approaches to costing programs and Develop a business plan for each recreation services employed by municipalities. centre and then manage to that plan. If it is The Town needs to share with the user groups the developed before new facilities are constructed, a actual cost of the facilities and services they business plan serves as a metric against which consume. Many user groups expressed frustration the success of the facility management and that they were not able to communicate to their operations can be measured. Typical measures participants that the fees charged to the group include utilization, number of visits, program directly related to the costs of the service hours, etc. provided. In particular, the ball user groups For example, the New Tecumseth Recreation perceive a steady increase in the costs to use the Centre is a thriving and well enjoyed facility field in addition to incremental costs for other providing an abundance of programs and services services and amenities, such as lights and table rentals. Staff were not able to specifically confirm

Page 43 of 218

Page 127 of 341 Parks, Recreation & Culture Master Plan 2017 the costs of providing service to a specific field or  Direct costs such as labour for program park while user groups are paying a fee for the instructors and facility staff use of this specific location through the permit  Indirect department costs such as a share process. Ball fees have increased, but not of facility use, marketing, and significantly, and are comparable to other communication. communities. The inability to provide program- level cost breakdowns results in a disconnect  Indirect Corporate costs such as the where users feel they are subsidizing other share of costs of corporate offices, IT and programs while it is their own activity that is being HR. subsidized. In the absence of evidence of the This approach would then allow staff to monitor actual costs, and even if fees are comparable to costs associated with various individual facilities, other municipalities, users will find another assess user fee revenue against costs, defend municipality that charges lower fees and see that future increases in user fees where warranted, as proof that they are being over-charged. and adjust levels of service if not warranted or if PRC staff and Finance staff confirmed that they become cost-prohibitive. conducting a more comprehensive cost Capital costs are generally included indirectly by accounting exercise was in their workplan in having an annual allocation to a capital repair and future, however it was not something that could be replacement fund for each facility contained within immediately resourced. the respective facility budget. In this regard a In the short term, PRC staff in conjunction with consistent approach should be adopted, either Finance staff should work to align the operating adding surcharges to all facilities or removing the budget (developed from the base level by surcharge on the AMA facility. program and/or facility) with more precise facility PRC and Finance staff would have to work and park locations to enable costs and revenues cooperatively to determine the best approach and to be more appropriately shown. methodology to develop this more comprehensive In the longer term, or as a separate short-term cost accounting model that suits their accounting project, staff should develop a cost accounting system and is easy to administer, recognizing that methodology that provides an agreed upon level it can be refined over time. of detail for each discreet program, park, and Recommendation 5.2.d facility. A cost accounting methodology would entail defining account codes or sub-codes for Develop an operating cost model for any new each service that needs to be tracked, ensuring capital facility, expansion or assumed public that costs and revenues are assigned to those property. Ensure it is communicated to codes, and that reports are available (annually Council to identify ongoing operating costs, and ad-hoc) to allow managers to extract and and ensure resources are considered in analyze the data on service performance. It would annual budgets to match the incremental also require a method of allocating indirect costs asset inventory. (Facility, Park, Municipal to programs through a periodic internal transfer. In property). some organizations, a stipulated or calculated The approval of certain capital projects (facilities, ‘overhead’ rate is used to recognize that programs and parks) will result in future operating impacts to have costs beyond the direct costs while avoiding support new or expanded services and the effort needed to make these transfers. maintenance of infrastructure. The assumption of This detail should indicate agreed upon levels of new subdivisions will also have an operating cost costs such as: impacts. Imbed a section within the preparation documents of the Capital budget to identify

Page 44 of 218

Page 128 of 341 Parks, Recreation & Culture Master Plan 2017 operating budget impacts in the same year, and policies (Insurance requirement for booking subsequent years. Work with Finance staff to facilities). This lack of clarity causes a level of ensure Council awareness of impacts as projects skepticism between community partners and the are being considered during the budget process. Town which could be avoided with: This should include the costs associated with the  Involvement of the groups in the maintenance of new development areas, such as development or renewal of policies and grass cutting. guidelines;

Recommendation 5.2.e  Improved communication with all affected Seek Council approval for limited delegated parties; and authority to adjust User Fees based on  Fairness in implementation efforts to publicly communicated criteria, and track ad- avoid the optics of favouritism. hoc adjustments to guide refinement of the fee New Tecumseth has made progress in developing schedule. new policies and procedures to assist with guiding The Director of Corporate Services must be staff in service delivery. However, there is a need accountable to oversee such delegation. The to ensure that this work continues to complete parameters should define when and where this those in progress, and to communicate with staff authority can be exercised. The intent would be to the importance of following new policies. In the deal with unique situations and last-minute absence of policies to guide decision making opportunities. Staff should not be put in a position (“governing documents”), organizations can face where they decide on groups seeking to “argue decision making that is inconsistent and lacking in their case” as to why they should not pay the clarity. Council-approved User Fee that is in the current Having policies (and operating procedures) in by-law. Controls must be in place to prevent place is essential for risk management and to random 1:1 “deals”. However, staff should have assist with successful operations. It was identified the ability to afford the public improved customer that elements of policies are in place based upon service to deal with situations that arise from time historic practices and ongoing repetitive to time and are outside of the approved User Fee processes (which may incorrectly be referred to By-Law. All cases where this delegated authority as “policy”). Rather than trying to identify all has been applied must be documented to provide policies required, the initial focus should be on a transparency and to facilitate an annual review to review of the areas that would be most practical ensure the User Fee By-Law captures any for New Tecumseth and assist staff in their daily needed changes based upon any trends in operations, while providing an improved customer requests. experience. The following policies are currently being 5.3 Policy, Planning & reviewed; Monitoring  Space Allocation  Maintenance standards for parks 5.3.1 Findings  Grant Policy (recently updated) Many groups expressed frustration in not knowing Many other aspects of PRC operations are not in a timely manner about new policies or changes defined by policies or documented procedures, to existing policies (particularly the Grant Policy), which leads to ad-hoc decision-making, while others expressed concern that there inconsistency and unclear service expectations. appeared to be inconsistent application of existing

Page 45 of 218

Page 129 of 341 Parks, Recreation & Culture Master Plan 2017

There are many good examples of similar policies  Affiliation that exist in other organizations and municipalities  School Use/Joint Use Agreements that would assist staff in developing a starting point for a New Tecumseth solution. AMCTO,  Partnerships ORFA, OPA, PRO (and other professional As has been noted, as these policies are being organizations and services) may all be strong developed, staff should seek guidance and input sources of information. from relevant user groups and a variety of staff to Internal staff planning and monitoring can benefit ensure that the details are clear and easy to from more formalized sessions to ensure that implement. This will also assist with sharing the annual budgets, business plans and intent of the new policy and the implementation measurement tools are shared with staff and detail understood by users well in advance of considered when setting priority. Working with having to respond. Appendix A includes additional partner organizations to monitor their plans detail related to policy development. (District School Boards) is recommended particularly with efforts to align capital projects. Develop an annual cycle for planning and Finally, in some service areas, conducting specific measurement (in conjunction with business service strategies or studies that “drill down” to a planning). very detailed level of study, can be useful to establish specific program needs or to ensure full There is a natural planning and monitoring cycle participation by the target audiences and for PRC programs and services. With the recent community partners in service delivery. For confirmation that the Corporation is moving to a example, many municipalities conduct service Business Planning model within their various strategies for Active Living, to engage community Departments and Divisions, PRC staff can use partners to “make the active choice”, or for age this cycle to ensure that identifiable metrics and specific audiences such as older adults or youth. monitoring data is collected and used for decision making. Building this into quarterly reviews by the 5.3.2 Recommendations senior staff team can allow for slight adjustments to made as the year progresses, with more substantive changes being made as the next Develop policies and operating procedures to budget cycle approaches. provide greater certainty to operations and to set expectations for citizens. Include relevant staff / stakeholders in the development Develop specific Service Studies or Strategies process. to drill down to a level of detail that provides specific direction related to a service area Policies, in addition to those that are noted to be (fitness) or age cohort (youth), and to inform “under review”, could include (but not be limited the planning for new facilities. to): As part of ongoing planning and monitoring,  Alcohol Management program, client, or facility level studies or  Fee Waivers strategies will assist with identifying next steps for a facility type, age cohort or service delivery  Affordable Access option. For example, more detailed analysis for  Maintenance Standards (facilities, in youth needs may warrant a Youth Strategy. To addition to parks) ensure that fitness services continue to align with  Alternative Service Delivery the growing and changing community, consider

Page 46 of 218

Page 130 of 341 Parks, Recreation & Culture Master Plan 2017 the development of an Active Living Strategy that planning related to best use of all public maximizes indoor and outdoor opportunities, as infrastructure. well as working with partners. 5.4 Staffing & Volunteers Conduct a staff workshop to review the Framework for Recreation in Canada and to 5.4.1 Findings assess local progress within the five goal With the tremendous growth in population and areas. The workshop should include staff from all concurrent increase in the volume of programs business units and divisions of PRC. The and services being provided, New Tecumseth framework can be reviewed through a self- needs to continue to focus on resource assessment “lens” using a draft Audit tool, requirements to ensure quality is maintained and providing staff with a mechanism to set priorities resources are grown proportionately to service under each of the 5 goal areas. Moving forward, expansion. this will ensure that the Town is setting priorities for programs and services across a framework Staff that operate direct programs, as well as that considers all aspects of service delivery for a administrative and maintenance staff are all growing, progressive community. It can serve as impacted by volume increases in services. Senior an annual benchmark tool to assess progress staff need to be mindful of being proactive to year-over-year. ensure that quality is not compromised and that existing services are not jeopardized as new demands are placed on staff. This can be Conduct semi-annual planning meetings with assisted by understanding what the impact is District School Board reps to share annual when various volume thresholds are met. For plans and partnership opportunities. example, when additional programs are added on new days or in new locations, customer service The District School Boards expressed a desire to staff are directly impacted through service calls, continue to work on partnerships for potential requests for registration assistance and guidance capital projects. This requires proactive in program selection. Similarly, facility communication and early dialogue to ensure maintenance staff are impacted to ensure rooms timing can be aligned with Town budgets and are appropriately set up for each program and Ministry of Education funding windows. prepared for changeover to the next program or There is also a confirmed desire to work with PRC permitted use. This can cause a strain on staff to maximize sharing of public assets (school personnel if a full dialogue does not take place in indoor and outdoor properties; Town indoor and advance to ensure all parties understand the outdoor properties). School board staff also noted potential impact. willingness to share school use information with At a higher planning level, and recognizing the PRC staff to encourage coordinated planning. continued growth expected, staff need to build in The timing of this consultation should consider the planning time on a regular basis (staff meetings or academic planning cycle (generally plans are quarterly planning type sessions) to review developed in the spring for the following academic business plan targets, performance metrics and year) and the recreation planning cycle (usually budgets, and to assist with annual planning. In aligned with publication of the Leisure Guide). addition, PRC will need to allocate adequate This will assist with ensuring awareness of the planning time for staff to participate in team range of programs and services being delivered meetings, work proactively with partners, and from the school facilities, and could assist with review data and feedback received to prepare for

Page 47 of 218

Page 131 of 341 Parks, Recreation & Culture Master Plan 2017 future program delivery. Information sharing with community service hours while developing others in PRC and within other Town departments leadership skills. is also part of ongoing planning requirements. Given the need to be supported by other 5.4.2 Recommendations Departments to fulfill their staffing mandate, PRC works closely with Human Resources staff to assist with recruitment and training. Additionally, PRC staff should meet quarterly to set staff in PRC work alongside Corporate timelines for the coordinating programs and Communications staff to ensure their public producing the Leisure Guide. Ensure all staff communication plan is delivered. Establishing affected by program and facility usage are regular meetings with colleagues in other engaged in the planning sessions. Ideally, departments to understand each other’s needs establish dates in the calendar that consider can assist in setting priorities that suit all parties. timing required for meeting budget deadlines, align with seasonal needs, coordinate with facility Developing a culture of quality assurance booking process, includes current data from a throughout the organization can assist PRC in variety of sources, and aligns with the timing for ensuring that all aspects of their service delivery is the publication of the annual Leisure Guide. being assessed through a quality assurance lens. While a systemic approach is desirable (including full commitment from senior leaders, policy PRC staff should integrate their planning with alignment, ongoing assessment of all programs, the work of other Town Departments. This and periodic audits) at a minimum, training and could include staff in human resources, corporate development needs for all staff should be a services, and communications to review and priority. Proactive identification of training needs understand the impact of decision making on each for staff at all levels is one tool to assist in striving of these areas. For example, recruitment and for ongoing quality assurance in program delivery. training of program staff, setting measurable Clear plans for training needed before hiring, financial targets and/or user fees, and proactively training to be delivered while “in service” as well communicating program or soliciting public input. as recertification and ongoing training needs Regular internal engagement between staff should all be considered and resourced. Quality groups assists with ongoing education and assurance training (continuing with OCA communication to ensure various internal standards, and HIGH FIVE) should be considered timelines and respective departmental needs are for program staff. As program delivery continues being considered. to diversify, staff will need to receive ongoing training to learn new skills or to understand new customer needs. PRC leadership should champion and lead a There is an opportunity in all program areas to proactive communication management continue to invest in volunteers to support Town program to ensure that PRC staff have the programs. While this can consume staff time to information and support they need to provide oversee, the benefit to the volunteer and the Town effective service. is enormous. Volunteers are heavily involved in Communication between all Divisions (business the operations at the Older Adult Centre. units) within PRC and at all levels is critical. Staff Consideration for a leader-in-training program can need to understand decisions that will affect their help develop staff for camp programs, while use direct day-to-day responsibilities and contribute to of volunteers in all programs can provide High decision making based upon their knowledge of School students with an opportunity to meet their what is happening within a facility or at the

Page 48 of 218

Page 132 of 341 Parks, Recreation & Culture Master Plan 2017 customer service desk. Proactive communication will also help reduce pressures on other staff Monitor administrative staff needs to balance groups that may be impacted if their existing growth in programs and facility booking with workload is not considered. For example, facility concurrent increases to administrative and staff impacted for program set-up and take-down customer service staff. As growth and resulting and policy decisions that may affect customer development charges fund development of service staff dealing with customers. infrastructure (new parks, facilities), ensure that internal administrative needs are also identified for

growth. Demands on administration including PRC leadership should continue its customer service, registration, scheduling, internal commitment to a quality assurance system, communication, and monitoring systems all and ongoing training & development. Continue require investment to ensure that staff are with the existing initiative to embed a quality supported and customers receive timely service. assurance component within all staff training modules to emphasize customer service. Implement HIGH FIVE when resources are Continue to support and develop volunteers available. within Town program areas. Promote volunteer participation in direct programs through the

establishment of a “leader-in-training” program to PRC leadership should develop required develop a pool of potential future staff for a variety training for each staff person and volunteer of program needs. Communicate the value of appropriate to the requirements of their working in PRC, encourage opportunities to meet position and their skills. Working with Human volunteer hour commitment, promote experience Resources staff, develop a summary of required working with all age groups and interest areas to training for all staff, aligned with their position assist with future education and employment responsibilities. Include training that is essential aspirations. prior to starting employment, expected on-the-job training, and any annual or semi-annual refresher training. Ensure required training is available prior 5.5 Communications to launching new programs or assigning staff to existing programs. 5.5.1 Findings Throughout the consultation process, it became Ensure training programs are updated and evident that enhanced communication, both adjusted as new skills are needed to meeting internally and externally, is required to ensure that changing program and customer needs. Staff staff and the public are made aware of changes skills training and new staff recruitment will that affect their area of interest and responsibility. continue to need investment as the needs of the Internally, with changes to positions, growth in growing community change. Changing staff, and the implementation of new policy, staff community interests and program demands will need to have detailed and advance knowledge of require staff that can develop new programs and changes so they are able to provide the best liaise with the public as new ideas come forward. customer service possible. Given the reality that “Respect the past while welcoming the future”. PRC services are not limited to Monday – Friday timeframes, staff also noted the need to be more flexible in providing customer communication using social media, especially during evenings and weekends. The public expect “on demand”

Page 49 of 218

Page 133 of 341 Parks, Recreation & Culture Master Plan 2017 access to current information upon which to make a decision and to encourage participation in Work with Communications staff to develop a activities when their time schedule permits. Staff public engagement campaign to introduce therefore, need to be able update program and services to residents with messages like “stay service information 7 days a week, including and play at home”, “meet your neighbour”, or evenings and weekends. “explore your community. This type of Community organizations and partners also campaign can reinforce the PRC programs and confirmed the desire for staff to continue with services that exist in all community areas in New proactive communication. While acknowledging Tecumseth. Work with existing community that it had improved over the past couple of years, initiatives in Tottenham, Beeton and the Treetops there was a strong desire to work collaboratively area that already organize these kinds of events. with staff and provide assistance where possible Provide suggestions on what to do when you in the development of new policy or programs. arrive, options for parent and child programs, For example, the Grant Program is in need of benefits of travelling to new/different facilities. review and many organizations offered to assist in Host community building programs (such as 2017 not only the development of the program, but in Family Day event in Tottenham) to reinforce the communicating changes that are clear and timely benefit of experiencing everything New for all. Tecumseth has to offer whether in Alliston, Beeton or Tottenham. In a growing community, with new residents coming from many different areas, it is essential that effort is made to welcome residents, engage Work with Communications staff to develop neighbourhoods, and expose the community to proactive social media practices to share everything New Tecumseth has to offer. information proactively. Recognizing the Effective communications, marketing, promotion, commuter nature of many residents, the need for and engagement are necessary tools to promote ease of access to accurate and timely information, healthy living and to maximize opportunities for including but not limited to the “traditional work participation in Parks, Recreation & Culture in day” time frame, is paramount. Posting on New Tecumseth. Facebook and Twitter and delegating staff (with certain parameters to guide quality control) with 5.5.2 Recommendations access on evenings, weekends and holidays will assist in resolving issues associated with late or inaccurate information as have been identified Embrace social media tools and consider through the public consultation process. developing an app to communicate with registered users. The app could alert a user to registered programs and promote similar Work with Communications and Economic programs. This could build on the success of the Development staff to establish a proactive parent contact program used with summer camps system of seeking public input. Include options in 2017. to receive feedback from existing residents, new residents, and future residents. Use social media, Communications that embrace social media “new moms” type Facebook, website, Welcome technologies to modernize community Wagon, Builder new home pavilions centres etc. connectedness must recognize that approaches evolve rapidly, and the communications strategy must respond to those changes.

Page 50 of 218

Page 134 of 341 Parks, Recreation & Culture Master Plan 2017

Facilities and services. Partnering increases the Host annual “Town Hall” sessions with the Town’s ability to reach and serve more citizens public to share information with, and gather than it otherwise could on its own. feedback from the public. These sessions could The Town already has many valued partners provide updates on current projects, trends, throughout the municipality that help deliver growth related issues, initiatives, and pressure recreation services. New and rejuvenated points, and to receive input related to community partnerships could vary widely in the level of needs. Use these sessions as a vehicle to support but could lead to improved engagement educate the public about current issues, budget and quality of service. pressures, changing community needs and as a It is of utmost importance that PRC develop a mechanism to reinforce the “one town” goal while continuum of partnership “types” that fully define recognizing the uniqueness of each community who-does-what and roles. This will ensure that area. groups are clear on what the Town may or may not offer when working with them, and also to ensure that being a Permit holder or hosting an Develop mechanisms to improve internal staff event may not constitute being considered a communication at all levels and within all “Partner”. business units of PRC. These communications should ensure that staff at all levels are advised of changes to policy and procedure that affects their COMMUNITY ORGANIZATIONS AND day-to-day work environment. Consider cross- SPORT GROUPS functional team meetings to share information that The Town’s community organizations and local may affect the work flow in other units or divisions sport associations play a tremendous role in (program needs affect facility staff). providing sport and recreation services to people of all ages. From recreation league hockey to minor league baseball to dance and arts classes 5.6 Partnerships offered by volunteers, the Town’s diverse and generous volunteers provide significant value to 5.6.1 Findings its citizens. The Town has continued to develop partnerships Community organizations and local sport in the community that assist in maximizing service associations included in the focus groups were provision and sharing resources. Positive very appreciative of the opportunity to speak response was received regarding partnerships about their aspirations. They sought continued with the Tennis Clubs and the most recent opportunities to provide feedback to the Town, to partnership to host Family Day activities. There help ensure they have the tools needed to are other partnerships that can be explored and organize and deliver their programs. fostered. Partnership development does take time, however, and can be consuming of staff resources as parties work to define roles, SCHOOLS responsibilities, and impacts. True partnerships To serve school age children, the South Simcoe are not reflected in a simple permit exchange with District School Board and the Simcoe Catholic a community group. District School Board operates six JK to 8 Partnerships help to build capacity, promote schools, and 2 high schools. diversity, and include groups that may otherwise Each school offers a variety of Facilities that are be underserved or lack access to necessary utilized by both the student population and, in

Page 51 of 218

Page 135 of 341 Parks, Recreation & Culture Master Plan 2017 some cases, the community at large. PRC staff do The public survey confirmed the public’s use of, not have up to date information about community and satisfaction with, Library resources and use of indoor and outdoor school spaces, Library programs. These services ranked in the however this information can be very helpful in top 10 for both participation and satisfaction. planning Town services, avoiding duplication and The cross-over opportunity to work with PRC staff understanding facility needs when new facilities and Library staff to plan and develop coordinated are developed. programming could provide additional service to Interviews with both District School Boards citizens and provide additional locations for public serving New Tecumseth confirmed an existing service. Library staff expressed a desire to and future interest in working collectively to plan coordinate on a regular basis with Town staff to and develop opportunities to maximize public see where synergies exist. This shared concept assets. Shared Capital plans and regular is also supported as the plans for the next Branch meetings between parties would assist at library facilities are being considered. identifying the timing required to make this As new library and community Facilities are happen. planned, it is important that the Town carefully consider co-locating Facilities. Facilities that NEW TECUMSETH PUBLIC LIBRARIES share space provide common infrastructure which reduces operating costs and can attract users of The New Tecumseth Public Libraries network has all ages as well as families throughout the day. three branch libraries. Library services, including Co-located Facilities allow for tightly integrated programming, community space and events, are programming to avoid duplication and competition an important part of citizens’ lives providing and allow for shared reception and operations access to opportunities for education, staff. socialization, culture and, increasingly, recreation.

Exhibit 3: Top 10 Facility Use & Satisfaction

Page 52 of 218

Page 136 of 341 Parks, Recreation & Culture Master Plan 2017

There are a variety of shared use facilities that could serve as models to be considered in such a Consider establishing formal Committees or future joint venture (Town of Oakville, City of Advisory Councils where appropriate, within Hamilton). staff capacity to manage, and the need is confirmed. In some cases, if shared commitment 5.6.2 Recommendations exists, there may be a need to consider a more formal Advisory committee or Advisory Council.

Partnerships such as these can include members PRC should initiate joint planning of from a variety of “like” interest groups and programs, services, and facilities with the NT organizations and, working together, can provide Public Library to seek efficiencies for both opportunity to partner on service delivery, identify organizations in delivering services. The joint gaps and cross promote programs and services. planning should allow integration of strategic Shared volunteer training could be another plans and improved capital planning co-operation. benefit. Many municipalities have found significant Examples in other municipalities include: benefits in combining libraries with recreation centres. There are capital and operating cost  Sports Council advantages of co-locating these functions. Even  PRC or Leisure Services Advisory though the governance of the library is separate Committee from the Town, the residents do not make that distinction. The opportunities for cross-promotion  Pre-School planning Committee of services and for collaboration in program The recent establishment of the Youth Advisory development are significant. Council is an existing resource to draw from pending its upcoming implementation.

As these types of committees can command Initiate discussions with potential partners significant staff time to manage (meeting logistics, and establish working groups to formalize the volunteer training, agenda preparation, action process for coordinating programs. follow up, etc.), staff should carefully examine the Throughout the PRC Master Plan, opportunities pros and cons and capacity of the department to have been identified to work in partnership with meet expectations for all involved. existing organizations to more closely coordinate service delivery. Staff should have discussions with these organizations and establish working groups or committees that formalize a process Develop clear and early definitions and that informs future program delivery decisions for guidelines and written agreements for all parties. partnership projects that may require capital investment from both parties. To encourage Some organizations that could be considered opportunities to work in partnership with others include, but are not limited to: and maximize the benefit of investment in capital  South Simcoe Arts Council facilities, the planning for those facilities should ensure early communication with potential  The Gibson Centre partners and development of principles to guide  Gymnastic Club discussions:

 BIA’s  Definition of Partnership types

 Goals and objectives for each partner

Page 53 of 218

Page 137 of 341 Parks, Recreation & Culture Master Plan 2017

 Roles and responsibilities for each partner Table 2: Summary of Service Delivery (through discussion phase) Recommendations

 Risk identification 5.2.d Develop an operating cost model for any new  Timing alignment required (capital budget capital facility, expansion or assumed public planning, annual forecasts, capital plans property. Ensure it is communicated to Council for others (School Boards), fund raising to identify ongoing operating costs, and ensure required in relation to other community resources are considered in annual budgets to match the incremental asset inventory. campaigns (Hospital, Hospice, other) 5.2.e  Engaged public / early and open Seek Council approval for limited delegated communication / Council support authority to adjust User Fees based on publicly promising practices from other communicated criteria, and track ad-hoc jurisdictions (joint School Board projects, adjustments to guide refinement of the fee schedule. YMCA partnerships, College/University, other) Policy, Planning & Monitoring 5.3.a See also Recommendation 5.3.e to conduct semi- Develop policies and operating procedures to annual planning meetings with District School provide greater certainty to operations and to Board reps to share annual plans and partnership set expectations for citizens. Include relevant opportunities. staff / stakeholders in the development process. 5.3.b Develop an annual cycle for planning and 5.7 Summary of Service measurement (in conjunction with business planning). Delivery 5.3.c Recommendations Develop specific Service Studies or Strategies to drill down to a level of detail that provides Table 2: Summary of Service Delivery specific direction related to a service area Recommendations (fitness) or age cohort (youth), and to inform the planning for new facilities. Budget 5.3.d 5.2.a Conduct a staff workshop to review the Develop operating budgets from the Framework for Recreation in Canada and to program/facility base level detail and then “roll assess local progress within the five goal areas. up” to appropriate units for staff to manage. 5.3.e 5.2.b Conduct semi-annual planning meetings with Develop a business plan for each recreation District School Board reps to share annual centre and then manage to that plan. plans. 5.2.c Staffing and Volunteers Develop a structured approach to costing of 5.4.a programs and services and to assist with setting user fees. Use this in conjunction with PRC staff should meet quarterly to set timelines benchmarking User Fees against other for the coordinating programs and producing communities, but adjusting for differences. the Leisure Guide. 5.4.b PRC staff should integrate their planning with the work of other Town Departments.

Page 54 of 218

Page 138 of 341 Parks, Recreation & Culture Master Plan 2017

Table 2: Summary of Service Delivery Table 2: Summary of Service Delivery Recommendations Recommendations 5.4.c 5.5.c PRC leadership should champion and lead a Work with Communications staff to develop proactive communication management program proactive social media practices to share to ensure that PRC staff have the information information proactively. and support they need to provide effective 5.5.d service. Work with Communications and Economic 5.4.d Development staff to establish a proactive PRC leadership should continue its system of seeking public input. commitment to a quality assurance system, and 5.5.e ongoing training & development. Host annual “Town Hall” sessions with the 5.4.e public to share information with and gather PRC leadership should develop required feedback from the public. training for each staff person and volunteer 5.5.f appropriate to the requirements of their position Develop mechanisms to improve internal staff and their skills. communication at all levels and within all 5.4.f business units of PRC. Ensure training programs are updated and Partnerships adjusted as new skills are needed to meeting changing program and customer needs. 5.6.a PRC should initiate joint planning of programs, 5.4.g services, and facilities with the NT Public Monitor administrative staff needs to balance Library to seek efficiencies for both growth in programs and facility booking with organizations in delivering services. concurrent increases to administrative and customer service staff. 5.6.b Initiate discussions with potential partners and 5.4.h establish working groups to formalize the Continue to support and develop volunteers process for coordinating programs. within Town program areas. 5.6.c Communications Consider establishing formal Committees or 5.5.a Advisory Councils, where appropriate, within Embrace social media tools and consider staff capacity to manage, and the need is developing an app to communicate with confirmed. registered users. 5.6.d 5.5.b Develop clear and early definitions and Work with Communications staff to develop a guidelines and written agreements for public engagement campaign that introduces partnership projects that may require capital services to residents with messages like “stay investment from both parties. and play”, “meet your neighbour”, or “explore your community.

Page 55 of 218

Page 139 of 341 Parks, Recreation & Culture Master Plan 2017 6.0 Indoor Facilities

This Chapter includes an analysis of indoor meeting space. The ice pads and Field House facilities including also provide rental space via permit for many community volunteer-led organizations. The ice  Existing facilities pads were each used an average of almost  The processes for developing new 2,600 hours per year over the past three years. facilities The Field house was used an average of 2,150 hours per year over the same period.  Replacement of the Beeton Arena In our interviews with stakeholder groups, public  Development of an indoor pool. response to the facility was very positive with The recommendations for indoor facilities are maintenance levels cited as very good. There were some concerns with customer response considered together at the end of this Chapter to times related to booking inquiries and give a wholistic perspective. confirmations, some of which may be due to seasonal volumes. Use of the facility varied, although as with most 6.1 Existing Facilities facilities of this nature, the primary use is during “prime time” of evenings and weekends. Staff 6.1.1 Summary of Facilities have considered a number of new program options to try to build participation during the NEW TECUMSETH RECREATION daytime period. CENTRE (NTRC) Concession operating hours were noted as often being inconsistent and users were uncertain as The New Tecumseth Recreation Centre is a to when and why they may be open. While well-used and well-received community access to vending machines provides some recreation facility providing a wide range of relief when the Concession is closed, there is an programs for all ages. Service is directly opportunity to work more closely with the user delivered by Town staff using the Field House, groups on scheduling, particularly for fitness facilities, walking track, studio, and tournaments and playoff periods.

Page 56 of 218

Page 140 of 341 Parks, Recreation & Culture Master Plan 2017

Communication with users on the cost impacts of operating the Concessions, and this potentially direct impact on their user fees as part of facility costs, would help groups understand why the Concessions cannot be open during low-use periods if certain revenue targets are to be met. The 54+ addition is operated by the seniors and is a hub of activity offering a range of programs in this location. The design of the NTRC includes land towards the north that is available for expansion. In surveys and interviews, several residents noted that, its location on Industrial Drive limits Alliston Memorial Arena access to the facility as there is no public transit and no sidewalks. This was noted as a particular concern for youth participants. For example, smaller groups, with fewer people to share the hourly rates, noted that the surcharge was a barrier to their ability to rent ALLISTON MEMORIAL ARENA (AMA) more floor time. There was also some concern The AMA was formerly the ice surface serving about how priorities have been set to make Alliston but was converted to use as a dry pad capital improvements as some noted a desire for after the construction of the NTRC. Most of the more comfortable winter use (improvement to refrigeration plant components have physically floor grade heating) as more important than been removed from the facility. The structure is changing ceiling tiles in the community room. old, and the functionality does not meet current Communication between the AMA Task Force, expectations and many upgrades are needed. staff and users will help everyone understand The facility is fairly well used (an average of the operating model and priorities as long as 1,200 hours per year over the past three years) AMA stays operational. for a variety of purposes such as roller derby, In the longer term, there may be an opportunity lacrosse, ball hockey. to consider a larger combined development on When the NTRC was planned, it was also the site of AMA in combination with the Curling planned that the AMA would be closed. As a Club and other adjacent publicly-owned lands result of the tremendous citizen advocacy and for a centralized indoor/outdoor civic facility and volunteer efforts, this facility has been retained community event space. It is also possible that a for public use as a dry pad. Council sought to future conversion of the Field House in the limit investment in a facility that was perceived NTRC to an ice pad would make the dry pad in as at end-of-life. Therefore, a surcharge on the the AMA more heavily used. This requires hourly fees creates revenue used to assist in further study, needs analysis and a business capital improvements to the facility, which are plan if considered in the future. Renovations to prioritized annually by the AMA Task Force for the AMA would be required if the business plan investment decisions through its rolling 5-year concluded merit in pursuing this concept. plans. While the surcharge is helpful to generate funds for this purpose, the added cost per hour to user groups has resulted in some groups turning back time as they cannot afford the user fees.

Page 57 of 218

Page 141 of 341 Parks, Recreation & Culture Master Plan 2017

BEETON ARENA TOTTENHAM COMMUNITY &

The Beeton Arena was originally constructed in FITNESS CENTRE (TCFC) 5 1947 and is nearing the end of its service life. This facility was recently renovated and received Despite on-going repairs and maintenance, the expansion improvements that included a Fitness building fabric is aging and the cost to keep the Centre and community rooms. The response to facility operating is rising. More importantly, the the upgrades has been well received and the facility, no longer meets functional requirements public enjoys a range of programs and services and user expectations, particularly in dressing available through both direct Town delivery and rooms, washrooms, and accessibility. permit bookings. The facility is loved by the community, not for There was a strong volunteer led effort to the facility itself, but for the recreational and develop this facility originally, and the local social opportunities it provides as well as the community has deep ties to the strength of historic importance of it as a hub that has history related to this local community asset. provided recreational activity for many years to The provision of an outdoor pad is unusual for a the Beeton community. Utilization of the facility community of this size, but a wonderful is low; the ice pad was used an average of opportunity to provide outdoor winter 1,700 hours per year over the last three years. programming. While subject to weather impacts The facility is located adjacent to the Beeton in terms of steady use during the winter, efforts library, an outdoor park/play structure and should be made to maximize its use for adjacent property owned by the municipality. unstructured recreation until such time as other uses may be considered for this outdoor feature. As it becomes increasingly costly to keep the facility operating, it is clear that utilization is low. The indoor arena floor piping system is nearing the end of its useful life and is slated for Recommendations for the Beeton Arena are replacement within the next 2-3 years. provided in Section 6.2 – Development of New Facilities. The gymnasium is well used and meets the needs of many age groups and interest areas. The Youth room is not particularly well used for its intended purpose, however, the potential to increase use could be explored in conjunction with the newly created Youth Advisory Council.

MUSEUM ON THE BOYNE

The Museum on the Boyne is well regarded by the community. There are some physical improvements and repairs required including the cabin and barn roof. The historic buildings and rotating displays represent a strong provision of cultural exposure and opportunity for a community of this size. Staff do a wonderful job of welcoming people to the Museum, leading Beeton Arena tours and ensuring artifacts are taken to external

5 Ray Lisk, personal communication, 2017

Page 58 of 218

Page 142 of 341 Parks, Recreation & Culture Master Plan 2017 locations (i.e. NTRC) for display and to gain a and/or investment priorities. It is a point worth wider viewing audience. considering as part of longer range planning, and to identify future opportunity to continue to While intended to serve as the Museum for work in partnership with these South Simcoe, the financial reality of its owners/organizations. operation do not align with this concept. The issues related to the Museum on the Boyne 6.1.2 Findings are discussed in Section 9.2. In our survey, we asked about participation in activities, about the frequency of use of Town PRIVATE FACILITIES facilities and about the level of satisfaction with The community also benefits from facilities those facilities. provided through others: Exhibit 4 shows that, of the 813 respondents, almost half used the arenas and half used the • Nottawasaga Inn and Conference libraries. However, the most intensely used Centre (Indoor Pool, Fitness Centre, 4 facilities were the arenas and gyms – 15% of ice pads) respondents used these facilities five times a • Red Pine Inn (small indoor pool) month or more. • Base Borden • Honda (outdoor sport fields) • Alliston Curling Club While this is beneficial to the residents through the provision of additional facilities, it can be problematic to rely fully on these facilities and to therefore delay the provision of municipal facilities. While strong relationships currently exist providing good public access, over time the guidelines may change as owners or management set new or different property

Exhibit 4: Indoor Facility Use & Intensity of use

Arenas (ice) Arenas (floor) Gyms (Town) Gyms (School Board - for non-school activity) Library programs Library resources Outdoor ice surface The Gibson Centre The Museum on the Boyne The Banting Homestead

0 100 200 300 400 Number of Respondents Frequent Users 5+ time / month Infrequent Users < 5 time / month

Page 59 of 218

Page 143 of 341 Parks, Recreation & Culture Master Plan 2017

To assess survey respondents’ satisfaction, we examine the weighted average satisfaction score on a scale of 1 to 5 where 1 = “Not At All” Satisfied and 5 = “Completely Satisfied”. All indoor facilities are rated positively with weighted average scores ranging from 3.0 (neutral) for school board gyms to 3.7 for the Gibson Centre and 3.4 for the Arena ice surfaces, the Museum on the Boyne, and the Libraries. This indicates that, while there are opportunities for improvement, there are no major gaps in satisfaction with the Town’s indoor facilities.

Exhibit 5: Satisfaction with Indoor Facilities

1 2 3 4 5 Weighted Average Satisfaction Level 1 = Not at all satisfied, 5 = Completely satisfied

Page 60 of 218

Page 144 of 341 Parks, Recreation & Culture Master Plan 2017

In future, before moving forward with new 6.2 Development of New facilities, it is critical to continue to gather Facilities data about the use of all Town facilities and to track programs and services offered by 6.2.1 Demand for New Facilities others in the community. This will assist in assessing demand, understanding peak The Town appears to be well provided with usage periods, adjusting schedules as multi-purpose recreation centres at present but needed and understanding new needs that there appears to be a need for additional may not be met by either the Town or facilities and replacement facilities in the future. others. Data can also inform timing related The Town has insufficient historic data to to preparing to advance new facility conclusively determine when it will be necessary planning. To this end, assign a PRC staff to add facilities and thus this report recommends person to monitor facility use for PRC approximate timelines. Municipalities employing facilities and to track programs and services best practices track utilization of facilities as a offered by others in TNT. Consider measure of the supply and current needs and to information in all discussions related to project future demands. Staff have been tracking service delivery, program expansion and data over the past couple of years, however the timing for facility development to ensure that level of detail and the ability to consistently track facilities are well utilized and partnerships year-over-year at the required level of detail, is with others are maximized prior to future still being refined by the staff team. investment decisions. A key concept is to Based on the observations of staff, public and continue to ensure that a wide variety of age user group feedback and the limited data appropriate, affordable, and quality based available, it appears that future needs will services are provided, while recognizing that include: the Town does not need to “own” or provide all services directly. Implementation of a  Additional gymnasium space (There is very high use of Town gyms) program to track utilization statistics in conjunction with user organization growth  Additional meeting rooms (with kitchen), plans and demographic data, would allow  Additional multi-purpose spaces that the Town to identify areas when additional can support a variety of programs and facilities are needed and the relative activities. Multi-use space will become urgency of different types of facilities. This increasingly important with a growing report assesses the need for ice surfaces community and to allow for changing and an indoor pool in Sections 6.3 and 6.4 interests and changes in programs below. needed to meet various age groups. 6.2.2 Partnership Opportunities  While there is no data supporting the immediate need for additional ice time, As new facility plans are identified in the capital the Beeton Community Centre is close budget forecast, efforts should commence up to to the end of its useful life, and a three years earlier to initiate discussions with replacement ice surface appears to be other potential partners. This would include necessary in the near future. working with adjacent municipalities to develop guidelines for cost-sharing, either on the capital  The survey indicates a high demand for costs or through annual contributions to the a new indoor pool facility. operating costs. There are also partnership opportunities with parties such as the District

Page 61 of 218

Page 145 of 341 Parks, Recreation & Culture Master Plan 2017

School Boards and the YMCA. Discussion with  Planned programs and functions these potential partners can be effective if they  Space required to deliver the programs are initiated early enough to allow all parties to and functions (in various configurations) develop their own financial plans and feasibility analysis. Effective partnership agreements must  Planned utilization levels be considered in a timely manner.  Planned operating models (fee Experience has shown that informal structure, staffing, tax support) arrangements that were previously used among  Approach to allocating costs to smaller municipalities are not adequate for long programs term partnerships with respect to recreation facilities. Informal arrangements often fail to The development of a structured Business Plan address ongoing communication issues and/or for each facility, ideally before approval to changing personnel and can result in parties not construct the facility, allows for the effective wanting to continue in certain relationships. New development and operation of the facility. Tecumseth has direct experience with this, such Preparing projected operating expenditures and as cost sharing for access to New Tecumseth revenues, following the municipalities account facilities. The resultant impact can cause a structure for such budget planning tools, allows strain on relations as well as the budget for the for staff and Council to understand the operating Town and for existing Town user groups. Formal impacts when the facility is operational. agreements that bind partners to long term Business Plans assist in: agreements and may include clauses that  Guiding facility development to ensure address changing circumstances, volume of use that all required scope is delivered, and etc., are necessary to avoid the original to avoid scope creep (addition of scope objectives and commitments from becoming lost not required or envisioned in the in time, particularly as elected Councils change. Business Plan). 6.2.3 Business Plans  Providing the rationale for operating decisions with respect to programs and Once facility location, components and partners staffing. are identified, Business Planning should be  Determining key performance indicators undertaken to ensure that a detailed review of all for assessing the effectiveness of assumptions, uses, partners, risks and financial operations. implications are understood and accepted by Council before beginning detailed  Providing data for staff to monitor on an design/development. ongoing basis to check actual activity against the plan and make adjustments We found limited evidence that a business case accordingly or business plan had been developed for the existing indoor facilities. Leading municipalities While the facility Business Plan has a focus on recognize that major capital facilities, such as the subject facility, it provides a structure for the Town’s recreation centres, need a integration of the plans for each facility with the comprehensive management plan that can be plans for other facilities. The Business Plan also followed to maximize the life-time value of the provides a basis for measuring performance and assets. Facility business plans typically for comparing the value that each facility brings. consider:

 Assumptions that affect approach to operation

Page 62 of 218

Page 146 of 341 Parks, Recreation & Culture Master Plan 2017

6.3 Beeton Arena Exhibit 6: Ice Capacity and Demand Year Total Hours Surfaces 6.3.1 Findings Booked required The Beeton Arena is at the end of its useful life – 2010 9,351 2.6 most components of the building will require 2011 9,227 2.6 replacement in the near future and it does not 2012 9,146 2.5 meet current user expectations and 2013 9,146 2.5 requirements. A high-level assessment of the use of the facility has been provided. The PRC 2014 9,584 2.7 Master Plan assesses the available capacity, the 2015 10,158 2.8 current demand for ice time across the Town 2016 8,924 2.5 and in Beeton, projections for future demand 7-year 9,360 2.75 and the relative operating costs. average

Demand for ice time in New Tecumseth could be DEMAND AND CAPACITY met using three ice pads, and therefore if the Ice capacity can be measured as: Beeton Arena, the oldest facility, were closed there would be adequate ice time available,  Theoretical capacity of 3,950 hours per however access to prime time and historic ice ice surface per year under current times may be affected across all ice surfaces. operating hours (38 weeks from Closing the Beeton Arena would reduce the September 1 through May 31, 16 hours Town’s maintenance and operations costs. per day Monday to Friday and 12 hours per day on weekends). It must be noted, however, that ice users have become accustomed to having excess facilities  Observed capacity of 3,260 hours per and therefore to being able to access ice at ice surface per year based on the peak prime times. Removal of the Beeton Arena will hours booked on Town ice surfaces in reduce ice availability in prime times and there the past seven years. will be a perceived shortage of ice. It will be Ideally the measurement of capacity and necessary to strengthen the ice allocation policy demand would assess other metrics such as when the Beeton Arena is removed. At the same time of use (prime time, shoulder periods and time, the availability of ice at the Nottawasaga low demand periods) over a time period, but this Inn facility may give some additional capacity for information was not available leagues. This analysis assumes some down-time (an average of 15 hours per week) and therefore an BENCHMARK DEMAND annual capacity of 3,400 hours per ice surface Every municipality sets its own service levels per year. Based on these measures, and usually based on a numerical assessment of examining actual use, it appears that there is demand. In assessing the service level, it is significantly greater ice time available than is instructive to examine service levels in other used (see Exhibit 6). communities. The table below shows the population per ice sheet in a variety of other municipalities.

Page 63 of 218

Page 147 of 341 Parks, Recreation & Culture Master Plan 2017

Exhibit 7: Ice Capacity and Demand 4,000 3,500 Community Population Ice People per pads Ice Pad 3,000 New Tecumseth 34,220 4 8,555 2,500 Bradford West 35,330 3 11,776 Gwillimbury 2,000

Innisfil 36,570 4 9,893 1,500 Caledon 66,500 5 13,310 1,000

500 Bradford West Gwillimbury, Innisfil and Caledon 0 are good comparators because they are 2010 2011 2012 2013 2014 2015 2016 neighbouring municipalities. Beeton Tottenham NTRC1 NTRC2 From this benchmarking: Capacity

 New Tecumseth has a more generous provision of ice facilities than benchmark Exhibit 8: Ice Use (hours/year) per Pad by Faciilty municipalities, and even with growth and  The Beeton Hockey League offers full- will continue to have a higher service ice practices where half-ice practices level. are the norm at other facilities (and is  If we assume that that the distribution of increasingly being promoted for younger facilities should be proportionate to the age groups as a development population distribution, the Beeton technique). The Beeton arena is catchment area with a current undersized and thus cannot effectively population of about 5,000 would not be run half-ice practices, but a full-sized able to fully utilize an ice pad. The replacement rink would accommodate forecast future population of about 9,000 half-ice practices and thus would be to 10,000 people by 2031 would justify used less than the Beeton arena is an ice pad at that time, but building an currently used. ice pad now would leave it under used  The use of the Beeton Arena includes for 12 years – or almost a third of an the Beeton Curling Club use. The arena’s useful life. Curling Club appreciates the nearby ice, but also uses facilities at other curling DEMAND IN BEETON clubs that have special-purpose facilities While it was previously heavily used, over the (as opposed to using a hockey rink). past four years, the Beeton Arena has become The lower levels of use, while relevant to the increasingly less used than the other ice cost of operations, do not necessarily reflect the surfaces as shown in Error! Reference source importance of the facility as a community hub not found.. Over the past three years utilization and an easily accessed recreational facility. is about 50%. The use of the Beeton Arena may also be over- FUTURE DEMAND stated given that: Town-wide population is expected to grow rapidly with many new subdivisions now being

Page 64 of 218

Page 148 of 341 Parks, Recreation & Culture Master Plan 2017 constructed. These new dwellings are expected Arts and cultural facilities to be occupied primarily by families with young children, the age cohort that is primarily involved Indoor pool in hockey, ringette, figure skating and other on- Baseball/softball diamond ice activities. Using the age 5 to 19 cohort as an indicator of the population-driven demand, and Ice Arena assuming a constant penetration rate, as Exhibit Soccer Field 9 shows, three ice rinks will be sufficient to meet the Town-wide demand until about 2025 at Fitness Facility which time another rink will be required. Skate Park Exhibit 9: Youth Population and Demand for 0% 25% 50% 75% 100% Ice Pads % of respondents willing to travel up to 10 12,000 4 minutes or more Beeton All Responses

Exhibit 10: Respondents willing to travel up to 10 9,000 3 minutes or more to reach facilities

reach an arena. From the farthest dwelling in the 6,000 2 Beeton settlement area, the travel time to the TCFC is 10 minutes. This suggests that, while it would be desirable, it is not essential to have an 3,000 1 ice pad in Beeton based on drive time.

0 0 OPERATING COSTS 2016 2021 2026 2031 2036 2041 The decision on location of ice pads should Population Age 5 - 19 consider that the operating cost per ice pad of a Surfaces required stand-alone single-pad facility is higher than for 7-Year Average Demand a double or triple pad arena. It is rare to see

single-pad facilities being constructed today The current population of Beeton is about 5,000 because they are more expensive to operate per with an expected growth to about 10,000 by hour of ice available: 2031. While the available projections do not  Single pad facilities require about 15% specify population by age group, we have no greater floor area per ice pad and thus reason to expect that Beeton will have a have higher capital repair and different age profile than the Town as a whole. maintenance costs.

TRAVEL TIME  The labour cost to operate 2 pads in one location is less than not proportionate to In looking at the demand in Beeton, we also operating 2 stand alone single pads due consider the time people are willing to travel to to economies of operation. access different types of facilities. While all Beeton stakeholders indicated that it was important to have an arena in their settlement area, more than 75% of Beeton respondents were willing to travel up to 10 minutes or more to

Page 65 of 218

Page 149 of 341 Parks, Recreation & Culture Master Plan 2017

▪ The ice needs to be re-surfaced hourly Exhibit 11 - Willingness to pay additional taxes and a single person can maximize resurfacing through efficient scheduling between hours of use across multiple ice pads. ▪ Staff for concessions, security and administration do not need to be increased to serve additional pads. (dependant on facility design) ▪ An additional ice pad causes only a minor increase in custodial labour.

 Energy costs per sq. ft. decline with increased building size because of efficiencies of scale. Energy costs are reduced even more if the refrigeration units can dump heat into a larger facility or a pool.

WILLINGNESS TO PAY Exhibit 12 - Expected user fee coverage of costs

Every municipality has its own expectations for the level of service and how it will pay for that service level from development charges, user fees and tax revenue available. Where there is a demand for a higher level of service and a willingness to pay for construction and operations we would recommend providing more facilities than in communities where there is more sensitivity to user fees and property tax rates. In our survey, we asked how much additional property tax people were willing to pay for different types of facilities. The table below gives CONCLUSION a summary of the survey responses for ice pads and, for reference, the responses for a new While the current demand for ice time in New indoor pool: Tecumseth could be met with three ice pads, users have become accustomed to the The survey also asked about the degree to convenient access that four ice pads provide. which user-fees should cover operating costs as The demand for ice time is expected to increase this is another vehicle for covering costs. The and four ice pads are expected to be required by results are shown in Exhibit 12, below. about 2025 given planned growth and continued participation rates. The Beeton facility is at the end of its life and should be planned for closure while it can still operate reliably. Operating until failure could

Page 66 of 218

Page 150 of 341 Parks, Recreation & Culture Master Plan 2017 lead to failure mid-season with significant disruption to any league operations. However, in 6.4 Indoor Pool accordance with the Council Resolution 2017- 336: 6.4.1 Findings The Town currently operates the outdoor Rotary “the Beeton Community Centre will not be decommissioned until a suitable Pool during the summer (usually late June to replacement Community Centre has been Labour Day). The pool is centrally located in designed and approved by the Town of New Alliston, near the Museum on the Boyne, trails, Tecumseth, which will have an approved and the river in close proximity. The pool is well- construction start date and financing has used but is subject to weather variability and been identified and secured” does not meet demand for a year-round facility. Therefore, it is important to move forward with a suitable replacement quickly, before the Beeton A new indoor pool was identified in the 2009 Arena fails. A study is needed to determine the Master Plan as the next major investment and it continues to be a desired facility. The survey program for the replacement Community Centre. asked: “What recreation or leisure programs The Beeton Arena provides more community would you like to see offered in New Tecumseth amenities than the ice pad. The community hall that are not currently available?” Almost a is an important location for local events. The dry quarter of respondents wrote in the need for a arena floor is used for ball hockey and to host new indoor pool. some of the Beeton Fall Fair events. If the arena is decommissioned, a new facility will be The survey also asked about how much people required to serve these needs and other were willing to pay for additional services. Of all recreation needs that are not currently served in the facilities, by far the greatest support was for the community. a new indoor pool

From a cost minimization perspective, the new  73% of respondents would pay $25 or ice pad should be constructed at an existing more annually. facility to create a twin or triple-pad arena because it would cost less to build and operate  Respondents were willing to pay a than a single pad at the existing Beeton site. weighted average of $48 per year. There does not appear to be sufficient This section assesses the readiness for construction of a pool and considers locational willingness to support a higher service level that issues. would justify replacing the existing ice pad. This would require a willingness to pay additional taxes or to cover more costs by user fees than POOL ECONOMICS was indicated by respondents. Pools are expensive to build, maintain and However, the decision on the location of the new operate and therefore most municipalities seek a ice pad must balance the quantitative analysis of balance between level of use, fees, and subsidy. this report with the community-building concepts This balance is usually achieved where that are important to many passionate population is about 30,000 to 40,000 per pool advocates for replacement of the ice pad in with pool use at 2.5 to 3.0 annual visits per Beeton. The trade-off between fiscal impact and community building is a decision for Council.

Page 67 of 218

Page 151 of 341 Parks, Recreation & Culture Master Plan 2017

capita6. At this population level, there is usually utilization and thus user fees may cover less of sufficient demand to have the pool well-used the operating cost. and, at typical user fee rates, the revenue is sufficient to cover about half of the cost to Other small municipalities have partnered with operate the pool. the YMCA to operate the pool and portions of collocated recreation centres. The YMCA Exhibit 13: How much additional annual property tax would charges higher fees than are typical in you be willing to pay for investment municipalities and thus covers most of the in recreational facilities of the following types? operating costs. For example, the Town of Gravenhurst (population 20,000) and the Town Indoor pool - new of Owen Sound (population 22,000) built pools under the Infrastructure Stimulus Program in Libraries - new or upgrades which senior governments paid 67% of the Trails - completion of Trans construction cost. The YMCA operates both Canada Trail pools under contract and charges user fees to New greenspace (picnic areas, woodlots, open space) cover operating costs. Exhibit 14 shows the Trails - other new or variation in rates at comparable pools. upgraded trails Playgrounds - new or Exhibit 14: Pool User Fee Rates (Adult) upgrades (Public Swimming) Ball diamonds - new or upgrades Pool Single Monthly pass Gyms - new Swim Bolton $3.75 $350/year Arena - upgrade of existing Bradford West $5.00 $216.81/year Outdoor splash pads - new or Gwillimbury upgrades Saugeen Shores $4.25 $71.95 / 20 0 150 300 450 600 750 visits Number of Respondents Innisfil YMCA $10.00 $49.98/month More than $25 Up to $25 $0 Owen Sound $12.00 $45/month Nottawasaga Inn $12.50*

* Day pass is $49.95 for four people. There is significant variation. Some smaller New Tecumseth, with a population of 34,000 municipalities operate pools effectively, either charging higher user fees or providing greater appears to have the population base to support tax support. For example, the Town of Saugeen a pool at typical rates and tax subsidy. However, Shores (population 20,000) operates a 50-year- the geographic structure of the Town is not old pool where the revenue covers 44% of the typical. Its population is spread over three operating cost. The Saugeen pool is a single- settlement areas and rural areas, with the tank facility; modern multi-tank facilities have largest settlement area in Alliston having a higher operating costs with only slightly higher population of about 19,000 (including the Treetops area). If a pool were located in Alliston

6 Colliers Project Leaders data, 2015. assessing Centre Wellington, Hanover Regional Aquatic Centre and Saugeen Shores.

Page 68 of 218

Page 152 of 341 Parks, Recreation & Culture Master Plan 2017

near the greatest population centre, there is a Exhibit 16: Travel Time to Existing Pools risk that residents of Beeton and Tottenham will

not use it at the same level as a typical

municipality of 34,000 people. Consideration

must be given to the ability of a pool in any Beeton location in New Tecumseth to attract sufficient Alliston Existing Pool Tottenham users to make it viable. Base Borden 15 29 31 Bolton 29 25 19 OTHER EXISTING POOLS Bradford West Gwillimbury 28 16 24 Competition with nearby pools will affect the Nottawasaga Inn 8 12 18 viability of a pool in New Tecumseth. Survey Red Pine Inn (not a 25m 3 13 15 respondents indicated a willingness to travel a pool) weighted average of 17 minutes to get to a pool with 55% willing to drive more than 10 minutes. People in New Tecumseth currently use pools in Given the willingness to travel and current travel Bolton, Bradford West Gwillimbury, and Base times, it appears that many people in New Borden, as well as private pools at the Tecumseth can find a pool within their expected Nottawasaga Inn and the Red Pine Inn. drive time. Travel time to these pools from each settlement The willingness to use other pools will also be area are shown in Exhibit 16. affected by cost and the type of pool and the programs offered. Exhibit 14 illustrates the relative cost of pool access (for public swimming) – residents can use the nearby pools Exhibit 15: Location of Neighbouring Pools – 10km at relatively low cost. The size and nature of the Radius pool varies. The Bradford and Caledon pools are new aquatic complexes with full features and competitive length pools. The hotel pools are smaller recreational pools with fewer amenities than expected at a public pool. The hotel pools also have fewer (if any) programs and thus could not be relied on to fill all learn-to-swim requirements, especially with the growing younger age demographic and the need for children’s learn-to-swim programs.

On balance, there is good availability of pool facilities in adjoining communities. A new pool would need to be operated at comparable user- fee rates. It is unlikely that a new pool would attract significant usership from other communities except, perhaps moderate use from residents of Adjala-Tosorontio and Essa. There is a risk then, that a new pool in New Tecumseth might have fewer users than other Towns of similar size.

Page 69 of 218

Page 153 of 341 Parks, Recreation & Culture Master Plan 2017

There has been some discussion with the YMCA ASSESSMENT OF LOCATION about the potential to operate a new pool in Alliston. The YMCA typically uses an operating If a pool were to be constructed, the question of model that has the municipality provide the land which settlement area should host the facility and pay for the capital costs of building and becomes significant. As with other facilities and undertaking capital maintenance of the facility services there is a tension between the original while it manages the facility, operates programs, settlement areas. In some respects, this is a and covers operating costs. If the Town is willing political decision, but it should consider costs to take on the facility costs, it is possible that the and feasibility as well as community desires. YMCA would be interested in operating a new The considerations affecting each location are pool in Alliston (at this point the YMCA has not summarized in Exhibit 17 below. undertaken a business case analysis and has not offered to perform this service, however they Exhibit 17: Considerations for Pool Location

did confirm a willingness to have further

dialogue on this subject). Beeton OPERATING COST Alliston Consideration Tottenham Pools typically cost about $40 to $45 / sq.ft. per Collocate with larger Yes No No year for the staff, energy and maintenance facility (higher cost if no) costs. Costs are typically 10% to 15% lower in Availability of lifeguard High Low Med multi-use facilities because of the economies of and instructor staff scale in operations, and if located as part of an Current travel time to 15 16 19 arena, the operating costs can be significantly nearest existing public lower because the pool can use waste heat from pool (minutes)* ice plants serving the arenas. In all cases, the Travel time to pool at 0 14 15 final costs are very dependant on design, NTRC (minutes) adjacencies, methods of program delivery and Travel time to pool in 14 0 9 energy conservation opportunities. Beeton (minutes) Travel time to pool in 15 9 0 OPERABILITY Tottenham (minutes) * Only public pools are considered in this In addition to operating costs, it is important to analysis because hotel pools do not offer the consider the ability to operate a pool. Most level of programming possible in a public pool. municipal pools need a significant part-time labour force to serve as life-guards and instructors. These roles are often filled by youth who have obtained qualifications at a local pool. In communities without post-secondary education opportunities, it is difficult to retain these staff after Secondary School. If located in Beeton or Tottenham, there would be fewer potential staff and this could create issues operating the pool (staff has identified this issue may be affecting operators of the Bradford West Gwillimbury pool).

Page 70 of 218

Page 154 of 341 Parks, Recreation & Culture Master Plan 2017

impacts of capital projects as the 6.5 Summary of Indoor projects are improved. This is linked to Facility the business planning and is essential for success of new investments, not just Recommendations when they are opened, but also for the Some recommendations contained within the longer term. Chapter on Service Delivery (Chapter 5) also  Recommendations 5.3.b and 5.3.c pertain to Indoor Facilities, but have been placed identify the need for monitoring as part in that Chapter due to their cross-functional of annual planning processes, and for applicability. monitoring and studies to support the development of new facilities. 6.5.1 Short Term Recommendations In addition to the Indoor Facility Review the criteria for concession operating recommendations presented here, the following hours and communicate the criteria and Service Delivery recommendations should be planned hours. integrated into the process of developing indoor Working with major user groups at indoor facilities: facilities, develop a mechanism to plan for  Recommendation 5.2.b to make optimal hours of operation for the Concessions. decisions based on a business case This needs to be proactive and respond to public applies to both programs and facilities. demand and adaptable to change as uses / In addition to other analysis, it will rentals change (Playoffs, special events, etc.). integrate the research on facility Communicate with users to outline the cost of condition, operating cost, demand, and providing service during low use periods. Strive staffing required to meet the demand. to maintain consistency where possible.

 Recommendation 5.2.d identifies the need to include the operating budget

Page 71 of 218

Page 155 of 341 Parks, Recreation & Culture Master Plan 2017

example, when the Museum on the Boyne has Explore and monitor senior government displays of history of adjacent municipalities, funding programs for opportunities to they should be sponsored by those contribute to the cost of new and renewed municipalities and could be developed as facilities and prepare to take advantage of travelling displays for exhibit in those such program by having ‘shovel-ready’ plans communities. and infrastructure renewal projects in a state Review elements of the existing Library Services of readiness for the next un-funded project. Agreement to build on what is working. Explore the guidelines related to the As new facilities are being contemplated, ensure Infrastructure Fund (Government of Ontario); EARLY discussions take place to discuss one focus of which is to keep a closed school or funding contributions through capital and / or other public building from being sold off. The operating budget preparations. Parties should program provides limited funding to cover the be engaged early in the process to set out costs of maintenance of the buildings under Agreement guidelines and “measures of consideration for up to 18 months while success” for all parties which can be business plans are being developed. incorporated into the Business Case for each https://news.ontario.ca/moi/en/2017/06/helping- facility. communities-access-integrated-public- services.htmle The program, or others like it, may be of value Conduct a Feasibility Study / Business Case for future property disposition plans. analysis to determine the requirements for a new Beeton community recreation facility. Continue to monitor funding programs from senior levels of Government that may include There are three inter-related aspects to recreation/park infrastructure within their addressing the Beeton Arena, all of which mandate. Often these programs expect projects should be assessed in a single study. to be “shovel-ready”, requiring the Town to Predictable Closing Date invest in required analysis and studies to ensure all advance planning is in place to support rapid To allow the Beeton Arena to provide service completion of a project. Programs may also through to the end of a hockey season, a study focus on infrastructure renewal, which also should be conducted to assess the work requires the municipality to have detailed and necessary to keep it operating for a limited time up-to-date asset management plans and an and to determine the decommissioning date ability to easily identify infrastructure funding beyond which the risk of failure is too high. gaps. Additional expenditures should be limited to those that are functionally necessary or necessary for life safety. Obtain capital or operating funding Scope of a Beeton Community Recreation commitments from adjacent municipalities Facility before committing to construction if their The further study for the Beeton Arena participation is required for the business scheduled for 2018 should determine the case. economics of replacing the ice pad. The study Develop a comprehensive program in should also assess our recommendation to conjunction with adjacent municipalities to construct a substantial community recreation determine a fair contribution to facilities and facility in Beeton to provide services to residents programs that are regionally focused. For

Page 72 of 218

Page 156 of 341 Parks, Recreation & Culture Master Plan 2017 and to support the community. The facility is  Assess the membership of the Beeton important as a gathering space, an opportunity Facility Planning Task Force to ensure it for activity, volunteer work, event hosting, represents broad program interests and employment, and community engagement. The possible partners in the new facility and study should assess the need for a community add members if these interests are not hall, a kitchen to support the hall and to serve for already represented with the existing cooking programs, and a variety of multi- membership. purpose rooms for the delivery of recreational We recommend that the scope of the Feasibility programs. It should also consider making full Study / Business Case should: use of the site including the acquired land holdings, and consider orientation, adjacency,  Assess at least two options for the and possibly physical connection to the Library. program to be included in the Beeton Community Centre, with the associated The study should develop the functional space business plan analysis, including program in consultation with public options with, and without an ice pad at representatives to assess the components Beeton, and considering the full use of necessary for the facility, examining options with all Town-owned lands, indoor and and without an ice pad. The space program outdoor space and campus should also consider how the Beeton Fall Fair opportunities, potential linkage to the will be supported, and what other recreation Library, linkage to the Beeton Fair facilities are required. Grounds, and the potential for year- Optimal Location of a New Ice Pad round use.

The study should examine the optimal location  Include a public consultation process for a new ice pad, the timing of which will which includes a public open house in depend on location. The factors for analysis of Beeton, online survey, as well as other these options should include: mechanisms for gathering community input into the program for the  Capital cost, replacement facility.  Operating cost, The study should be completed in 2018 to allow  Property tax impact, funds to be allocated in 2019 for the design and

 Travel time, construction of a new Beeton facility. Such a study is expected to cost in the order of $75,000  Site capacity and operational impact. to $90,000. See Chapter 10.0 Implementation Consideration of the community-building aspects for the sequencing of recommendations and the of the facility, including the ability to create a decision-making path for implementation and the focus for the community, will be important in integrated cost impacts. Council’s decision-making.

To guide the execution of this study we Plan for a new community recreation facility recommend that Council should: to replace the Beeton Arena to be completed  Engage the Beeton Facility Planning by 2021. Task Force with a revised mandate to Council Resolution 2017-336 requires that: serve as the public input representative for the Feasibility Study/Business Case, “the Beeton Community Centre will not be providing input on the scope and decommissioned until a suitable replacement Community Centre has been priorities for a new facility;

Page 73 of 218

Page 157 of 341 Parks, Recreation & Culture Master Plan 2017

designed and approved by the Town of New Tecumseth, which will have an approved Begin consultations with the YMCA to construction start date and financing has been identified and secured” determine its interest in operating a new indoor pool and other associated recreation However, the Beeton Arena is close to the end facilities, and the scope and timing of a of its useful life. Therefore, a suitable facility that it would operate. replacement facility should be constructed as soon as practical. If the study in As part of its planning for the construction of a Recommendation 6.5.d is completed in 2018 new pool, the Town should explore a formal and funds are allocated in 2019, it is expected to relationship with the YMCA to have the YMCA take about two years to complete the new operate the pool. Several municipalities have facility. Depending on the design of the new adopted this operating model. The Town should community centre, it may be necessary to consult with these municipalities to assess the demolish the existing arena in order to begin implications of partnership with the YMCA, and construction. The timing of demolition and determine the merits of the partnership model construction will be developed at a high-level with direct delivery by the Town. during the study. A partnership approach is unlikely to advance From the information available at this time, we the timing of the pool or reduce the cost of land, recommend an order of magnitude budget of construction, and capital maintenance, but it $3.5M to $7M for a building of 10,000 to 20,000 may reduce the risk of operating costs. Note, sq. ft. to be confirmed on completion of the however, that the YMCA business model does study. If it is determined that an ice pad should not subsidize operations within the municipality be included, the budget would need to be and is simply an option to outsource operations increased to a range of $14M to $19M. to a strong non-profit partner. A YMCA partnership project may require other facilities to For the period in which the Beeton Arena meet the YMCA Business plan, such as fitness continues to operate, consideration should be facilities and child care. These components will given to reducing User Fees to reflect the quality need to be assessed in terms of facility fit, of the Beeton Arena experience compared to the impact on Town operations, as well as other ice pads. adjacencies and parking requirements as part of If the Beeton Arena is decommissioned before a the study process. new ice pad is available, there will be a reduction in the availability of prime-time ice and Table 3: Summary of Short/Medium-Term Indoor Facility Recommendations thus adjustments to ice allocation will be required to deal with demand during this interim 6.5.a period. Review the criteria for concession operating hours and communicate the criteria and planned The Beeton Arena should be managed to keep it hours for operation of concessions. operating until its planned decommissioning 6.5.b provided that can be accomplished at a Explore and monitor senior government funding reasonable cost. The study recommended in programs for opportunities to contribute to the 6.5d will provide information on investment cost of new and renewed facilities and prepare to take advantage of such program by having required until decommissioning. Investment in ‘shovel-ready’ plans and infrastructure renewal facility renewal should be limited to addressing projects in a state of readiness for the next un- only urgent matters provided they are not funded project. excessively costly.

Page 74 of 218

Page 158 of 341 Parks, Recreation & Culture Master Plan 2017

Table 3: Summary of Short/Medium-Term While many municipalities with a population Indoor Facility Recommendations equal to New Tecumseth have an economically viable municipal pool, most of these have a 6.5.c significant part of the population located close to Obtain capital or operating funding commitments from adjacent municipalities before committing to the pool (or a much higher willingness to travel construction if their participation is required for to a pool), and some are able to draw from the business case. larger catchment areas. The geographic 6.5.d structure of New Tecumseth, with its three Conduct a Feasibility Study / Business Case geographically separated settlement areas, analysis to determine the requirements for a new means that the economics of pool operation is Beeton community recreation facility. like that of a much smaller municipality. If a pool 6.5.e is constructed before there is sufficient Plan for a new community facility to replace the population in the Alliston/Treetops area, the Beeton Arena to be completed by 2021. Town should expect that the pool will be more 6.5.f expensive to operate (on a cost per visit basis) Begin consultations with the YMCA to determine than other municipal pools and should be its interest in operating a new indoor pool and prepared to demand higher user-fees (which other associated recreation facilities, and the could decrease usership) or provide higher than scope and timing of a facility that it would typical tax-based support for the pool. operate.

Plan for a new ice pad to replace the ice pad 6.5.2 Medium & Long-Term at the Beeton Arena. Recommendations The timing of the new ice pad depends on the location. If constructed as part of the Beeton

community centre, the ice pad should be Plan for a new indoor pool to be completed constructed at the same time as that facility. If by about 2022. the new ice pad is added to any other location, The scope, cost, timing, and the potential for the construction could be delayed. partnerships for a new indoor pool will be A new indoor ice pad should be planned for determined through the studies completed as completion before 2024 to replace the existing per Recommendation 6.5.d.There appears to be ice pad at the Beeton Arena and meet the strong demand for an indoor pool and there expected increase in demand arising from appears to be support for the tax increases that population growth, particularly in the age 5 to 19 would be necessary to support operations of a age cohort. Population growth should be new pool. monitored, and the timing of the facility should We recommend delaying the construction of a be adjusted based on actual growth. new pool until the population of the The strategy of replacing the Beeton Arena with Alliston/Treetops area reaches about 25,000, a new ice pad will require a capital cost in the which is expected in about 2022. The order of $9.5M to $12M (2022 costs including construction of a pool should be advanced if the expected escalation), assuming that the scope pools at Base Borden is closed (it has been includes only one ice pad attached to an existing closed recently for repairs) or public access is facility. As a stand-alone facility the cost would restricted, or if there are significant increases in be expected to bi in the order of $14 to $16M). cost for New Tecumseth residents to access the Because it is a replacement, a new ice pad will pools in Bradford/West Gwillimbury or Bolton.

Page 75 of 218

Page 159 of 341 Parks, Recreation & Culture Master Plan 2017 not result in any significant additional operating costs and should give some operational savings.

6.5.3 Summary of Medium and Long-Term Recommendations Table 4: Summary of Medium-Long Term Recommendations

6.5.g Plan for a new indoor pool to be completed by about 2022.

6.5.h Plan for a new ice pad to replace the ice pad at the Beeton Arena.

Page 76 of 218

Page 160 of 341 Parks, Recreation & Culture Master Plan 2017 7.0 Parks, Sports Fields, Trails & Open Space

With the growth in Alliston and Tottenham in 7.1 Park Planning particular, newer parks and parkettes have been developed to meet the needs of a young 7.1.1 Findings demographic. Treetops for example, boasts a The Town of New Tecumseth is blessed with a new model play structure and splash pad, range of park, trails and open space and enjoys gazebo and multi court. To ensure that these the benefit of the Trans Canada Trail bisecting parks are located to benefit the most people and portions of the community. to take advantage of other adjacencies, PRC staff (or their consultants) should continue to be Parks and Open Space provide residents of all engaged early in the planning review process ages with access to the natural environment in (Tertiary Plan or Secondary Plan) to ensure both structured and un-structured settings. consideration for the best location for the park Increasingly, access to these outdoor spaces site. As the Official Plan review process is being are known to provide families with an undertaken, staff should assess the park opportunity to recreate on their time and benefit classification system to ensure that it is meeting from the outdoors. Children in particular should current needs. Lands that are dedicated be encouraged to enjoy this “return to nature” through the Planning Act should meet park and participate in unstructured activities. classification standards (while continuing to The Town has a number of existing parks that preserve valley lands, woodlots, and were established within Alliston, Beeton and environmental areas to contribute to public open Tottenham. Some parks have a variety of sports space). The location of on-road and off-road fields, play structures and other amenities in sidewalk and trail access, adjacencies to varying states of repair. schools, greenspace or other public facilities and a review with CPTED (Crime Prevention through

Page 77 of 218

Page 161 of 341 Parks, Recreation & Culture Master Plan 2017

Environmental Design) criteria for safety will all Also, the Town should limit the size of park built contribute to the early identification for park using this model, and, as the Town moves to locations. At the appropriate time, staff should building larger more centralized parks with also be involved in the amenities to be included sports fields, it should take the lead on design and further consider the facilities and amenities and development of these parks (either directly as noted in the master plan. A balance between or through third party consultants). As these active and passive parks, and park facilities opportunities present themselves, options meeting a range of needs (sport, younger age related to acquisition may be required (outside groups, older age groups and changing of normal park dedication policies). These may community interests) should all be considered include accepting cash-in-lieu of parkland, as new parks are planned. purchase/lease arrangements, partnerships with other public partners and funding from other The current practice for building new sources (Foundation, grants). parks/parkettes has been using a “Developer Built” model. Effort should be made to develop Other development neighbourhoods have Town guidelines and standards to ensure that parkettes with play structures meeting today’s the parks meet Town expectations. This should standard for construction and surface selection. include a number of requirements related to While being enjoyed by the newer residents in location, grading, servicing, views/vistas, these areas, it contributes to a view in older planting detail, environmental and low impact more established neighbourhoods that their design elements etc. This should also specify parks and play equipment are falling behind and the standard expected to construct the not meeting current expectations in those areas. infrastructure that the Town will eventually A Park Re-Development process that outlines assume into ownership. Working with Planning criteria to identify and set priorities to upgrade staff and consultants, this should be considered parks would benefit improving these facilities in as a priority to assist with future park a way that is understood by the public. As many construction. Making use of existing Town of these older parks were designed and resources in other departments (Inspection constructed with now “antiquated” design services) would also aid in ensuring the Town considerations (poor drainage, lack of irrigation, receives what it has outlined in this process sightline barriers, lack of shade etc.), quite often through regular inspections and adherence to a park may have to be “closed” for a season to the Town standard. permit full construction to improve the overall

Exhibit 18: Importance of Park Features

Page 78 of 218

Page 162 of 341 Parks, Recreation & Culture Master Plan 2017 park site in order to then deliver on the new 7.1.2 Recommendations amenities, such as play structures, shade structures and other desired elements. (ensure design and budget limitations are aligned and Continue to develop a practice of assessing the public understands any changes being new subdivisions (including those that have made) and then moving to construction. not been draft approved) to maximize the Public feedback also identified a concern that Town-wide benefit; although residents appreciate the newer play  Consider an earlier review at the Block facilities, there is a desire to offer some different planning stages to consider adjacency types of structure and amenities to offer families opportunities such as School Blocks. with young children a choice in play destination. This will require advance planning of park  In some cases, consider accepting design and equipment selection to ensure that cash-in-lieu of parkland to assist in the the facilities do not become “cookie cutter” in purchase of larger parcels of land to nature. develop campus type facilities. As for the size and location of parks, staff will  Ensure residents have access to need to balance the need for smaller, walk-to available outdoor spaces (school parks/open space, with the need to acquire properties, trails, naturalized areas, larger parcels to assemble land for future Trans Canada Trail, conservation areas) destination parks capable of hosting tournament to ensure suitable access to nature and play for sports, or major special events. Survey the outdoors in the event cash-in-lieu of responses indicated a willingness to drive to parkland is the preferred option. certain facilities or parks to access improved  Consider safety in early design stages facilities and amenities in one location. (CPTED), potential for low impact A review of communities in light of the distance development standards and for future to a park, school, trail, conservation area, open ease of maintenance. space or forested area can be helpful in  Assess the plans for pedestrian ensuring that options exist for residents to get connectivity. Work with Engineering outside and enjoy nature in a variety of forms. staff to consider multi-modal means of This type of assessment can inform decisions transportation and encourage bicycle around building new parks or accepting cash-in- friendly connections where possible. lieu to build reserves for future land acquisition.

And finally, the opportunity to engage the public in the park planning process cannot be stressed Develop a policy for developer-built parks to enough. Including the public through a ensure that they are constructed to thoughtful and meaningful process relevant to standards that the Town can maintain. The their neighbourhood park, to assist in setting standards are being developed and the process priorities, understanding user needs, should ensure staff input into location, required preferences and expected “time of use” (seniors, facilities and amenities for new parks if the Town pre-school, youth) will all aid in delivering a park is not going to take on this responsibility. The that creates ownership from its public. To be policy should include a time allocation to allow effective, this process needs to be at least one staff to consider options to build parks in year in advance of the timeline for the design partnership with others (i.e. new schools with process, allowing another year to finalize design shared parking, park facilities). recommendations

Page 79 of 218

Page 163 of 341 Parks, Recreation & Culture Master Plan 2017

As parks are identified for re-development,

adopt a “criteria based policy” for park Continue to develop larger, drive-to redevelopment that lets the public understand destination parks, with a variety of facilities the timing for redevelopment in their that meet multiple needs. This type of facility neighbourhood. Develop a program for park creates a campus style approach for access to redevelopment to address a thoughtful approach desired facilities (e.g. Riverdale Park, Tottenham to improving, revitalizing, redeveloping and/or CA, Mel Mitchell Park, Geoff Gaston soccer repurposing parks in the existing community. park). Guidelines should include a variety of criteria Over time, and as land becomes available, including, but not limited to: develop tournament type facilities for sport and  Health and safety concerns begin to move away from using diamonds and sport field locations to host events, as this  Age appropriateness of facilities for creates issues with incompatibility and current residents maintenance impacts for the sport groups.  Age of park and date of last investment

 Need for current servicing investment, water for spray pad, improved drainage, Develop a policy and a program to re- lighting etc. develop older parks, renewing facilities to meet current and projected needs of the  Balance between 3 communities catchment area. Develop a standard process  Plan for alternative access during to communicate with and engage residents construction season in planning for redevelopment of existing parks.  Opportunity to meet new, emerging needs (nature park, meditation park,

Page 80 of 218

Page 164 of 341 Parks, Recreation & Culture Master Plan 2017

seniors “games” park, water feature amenities. This important work should continue park) as it will assist in;

At the appropriate time, establish an outward • identifying resources needed to maintain facing communication program with engaged expected service levels as new local residents. Communicate rationale that properties are assumed affects certain design changes (AODA • assist with staff training as specific legislation, environmental impacts, requirements standards can be explained and visually to meet current standards for drainage etc.). demonstrated to new and returning staff Ensure that enough time for dialogue and • assists with setting user fees which align ongoing consensus building is built into the with service levels (e.g. sports fields) timeline for re-development, as the important • is useful in setting budget priorities if role that neighbouring residents will play in both there is a desire to provide service the design and then ongoing use and levels above the established standards “stewardship” is critical to success. This step • can align with various categories of should be identified within the process of public land; sport field types, trail types, Design-Bid-Build, with timing to coincide with open space, manicured “gateways” etc. budget approval and seasonal construction timeframes. It was identified that the staff complement, supplemented in summer with part-time contract staff, has not been adequate to service new 7.2 Parks Operations municipal properties; parks and other public lands. 7.2.1 Findings It appears that as new lands have been brought The feedback received related to the into Town ownership, the incremental resources maintenance of park facilities and open space needed to maintain these lands (with either areas was the largest area of concern received Town staff or contract services) has not kept by the consultants with respect to Town pace. This has resulted in staff being spread too facilities. thinly and not able to maintain expected service A recurring theme emerged that with the growth levels. in the community and the inherent increase in Adding to this, the current approach to providing the assumption of public assets, Town service to outdoor locations does not appear to resources to provide timely and expected levels be the most effective or efficient. Driving of service was strained. This was evident not between destinations can lose valuable just for the maintenance of park green space productivity and as more lands are in inventory, and parkettes, but also for sports fields, this becomes more challenging. Consideration gardens, Town entrances, boulevards, trails, in the future to the development of maintenance and river access points. Feedback from the depots in conjunction with Public Works would public, allied organizations and staff aid in providing improved service, providing fleet demonstrated concern about the ability to storage space, and perhaps sharing resources continue to provide expected levels of service with other Town maintenance personnel. and noted the growing public perception about maintaining “pride” in the look of the community. Enhanced tracking and monitoring related to use of staff time and fleet, including the monitoring of Work is currently in progress to complete written current methods that include driving to each maintenance standards for parks and park location, perhaps through GPS technology, may

Page 81 of 218

Page 165 of 341 Parks, Recreation & Culture Master Plan 2017 inform future decisions as it becomes evident upon quality and amenities. Staff should be that there is significant down-time associated trained on the minimum maintenance standards with this practice. and effort is required to ensure that resources provide consistent quality across all similar sites. The use of seasonal contracted summer staff to help with maintenance, while common in many municipalities, requires time and effort early in the season to ensure that training is adequate Consider options for service delivery, and that all staff understand the current including contracting out of certain open standards expected and how to deal with space / park areas. Conduct an assessment of various maintenance concerns as they cost options related to park maintenance that encounter them at different sites. Annual includes: turnover of these seasonal staff requires a  Contracting out of certain services parallel ongoing training program. An increase (grass cutting at TCA, grass cutting on in full-time complement that may be deployed Town boulevards); and elsewhere (facilities) in the winter months, could  Cost of maintaining satellite depots with provide consistency in service provided, while the cost of driving or floating equipment still be supplemented by part-time summer across the Town (lost time, fuel, wear on students. machines). Another option is to consider contracting out some of the services, such as large swath grass cutting (boulevards, Tottenham Conservation Consider the use of technology to track Area, other) and thus permitting knowledgeable maintenance activity and enhance data Town staff to focus on more manicured areas collection related to costing and user fee and sport fields. calculations. The public identified pride in their community Assess the opportunity to employ GPS type often being undermined by the condition of units to monitor costs to travel to all park parks, lack of maintenance to gardens, litter, and locations to assist in establishing data for user other issues that they felt detracted from the fees, and for assessing more cost-effective image that New Tecumseth should be options. promoting. Options to work with partners may also exist as alternatives to achieve improved maintenance Ensure the annual operating budget reflects results. Programs such as “Adopt-a-Park” (or anticipated increased costs associated with Garden or Boulevard) has met with success in the assumption of new property; including other jurisdictions. Working with the additional staff and/or contracted services. Horticultural Society to provide support for As new parks and roads are assumed, there will smaller public spaces is also a practice used by be annual operating impact associated with park others. and open space maintenance. This should extend to other public assets maintained by 7.2.2 Recommendations PRC (boulevards, maintenance access routes, street trees) and should be separately identified to reinforce the impact on maintenance Complete work on the development of resources (and to assist in minimizing the impact Maintenance Standards for parks. This this expanding area of demand is having on park should include a categorization of park based and park facility maintenance). Budget

Page 82 of 218

Page 166 of 341 Parks, Recreation & Culture Master Plan 2017 accordingly for either FT or PT seasonal staff to the current practice of driving to each location and/or contracted services. Train staff from a central depot. accordingly.

Work with local business to establish an “Adopt-a-Boulevard/Park/Flower Bed” program. This type of program to encourage local business and industry to assist with keeping the Town well maintained. The program would include the ability for the Town to receive funds from the business based upon a calculation of cost to deliver the service. For example, the cost to maintain (cut, trim, weed 7.3 Ball Diamonds and collect litter) for a kilometer of roadside or street boulevard, including a % for 7.3.1 Findings administration and signage, would be levied to interested businesses. The Town would use the The maintenance levels for ball fields was an funding to contract the service, and the section area of concern for most of the volunteer ball of public space would be signed accordingly – organizations. The focus group for these users “This section of roadway is adopted by XYZ had the greatest attendance with Industries”. This would allow Town resources to representatives from all three communities: male be directed to ongoing maintenance of parks and female, children, youth, and adult groups; and sport fields. A similar program could be with representatives from softball, hardball, lob- introduced for “Adopt-a-Flower bed”, particularly ball, and slo-pitch providing their feedback. in high profile areas in the community, They were vocal in their concern related to the entrances, and Gateways. “Adopt-a-Park” need to improve playing conditions. Some felt program for smaller neighbourhood parkettes that service levels had declined over time and could be also be considered. This model would lamented the years when increased volunteer prove most successful in parks where the involvement provided better playing conditions. neighbours were engaged in a re-development While recognizing that times had changed, there project and feel a sense of ownership to the was, nevertheless, a very strong desire to work park. The City of Burlington (“adopt-a-flower with Town staff to meet regularly (pre-season, bed”) and the Town of Halton Hills (“adopt-a- post season) to assist in setting priorities and to roadway”) have similar programs in effect. offer knowledge that would assist staff in providing the best service possible.

They expressed concern with respect to user Work with Finance staff to assess options for fees and despite their perception of the de-centralized maintenance activity to continued increases in the past few years, there provide more efficient service delivery. The is an apparent lack of service improvement to establishment of satellite yards in the three coincide with the increases. communities to store equipment and to base service from in that community would reduce While acknowledging that user fees may not travel time and increase productivity. The cover the actual costs of service provision, there incremental costs should be reviewed in relation is a very real need to work with these groups so they understand the costs and what the fees

Page 83 of 218

Page 167 of 341 Parks, Recreation & Culture Master Plan 2017 actually do cover in terms of those costs, and to summaries to assist in future planning and perhaps consider other options to assist in budgeting. improving service. Some offered to participate in capital improvement projects, provided there was early dialogue and all parties were in Provide information to league agreement on the project outcomes. This representatives that they can share with their approach would also require clear roles if third users to report on actual costs and revenues party organizations or businesses offered to for ball diamonds. As work proceeds related to provide service to ensure clarity of ownership, a more fulsome review of costing to assist in quality control and project management revising user fees, include a discussion related responsibilities. (i.e. assistance to improve to PRC costs to provide field maintenance infield material). during pre-season meetings with users. Another significant issue (as previously noted in another Chapter) was related to the use of the ball fields to host annual, large Special Events Consider lighting one diamond in Tottenham such as the Potato Festival and Beeton Fall Fair. to assist with meeting increased demand. To The impact on these fields after each event is address the existing diamond need for the significant. In the absence of alternative Tottenham area, lighting one additional field at locations in the short term, improved Coventry Park would maximize available communication before the event and shared diamond time. Pursue options to develop new dialogue on how to mitigate any negative diamonds in this area, which may minimize the impacts, would be helpful to the ball users. need for lighting an existing field. Work with user groups to seek financial support and to Given the historic use of the fields by geographic ensure a commitment to “rest” fields as needed area, and the apparent lack of willingness to use given the increased use and impact on turf. facilities outside of their home “parks”, there may be a need to consider lighting certain fields to increase usage and meet growing demands. This may be a cost-effective solution to adding 7.4 Soccer/Football more diamond capacity before new fields are Fields able to be built. 7.4.1 Findings 7.3.2 Recommendations These user groups shared some similar concerns with field conditions, however there was a general level of satisfaction with facilities. Host regular meetings with ball diamond Some specific fields were noted as not being user groups as a collective; confirm available for play (given use as an unofficial discussions and decisions in writing. “dog park”), and some specific items needing Conduct post-season and post-event attention, but generally the responses were discussions to aid in future planning. more positive. A cycle of regular meetings with Ball user The grouping of fields at Mel Mitchell was very groups will allow early and timely discussions well received and, of course, contribute to a related to pre-season needs. Share information more efficient maintenance program given their related to events and tournaments that impact campus style design. Users support the all parties. Host a post-season meeting to continued development of campus fields as review the season and prepare written future land is identified and field needs increase.

Page 84 of 218

Page 168 of 341 Parks, Recreation & Culture Master Plan 2017

Discussion related to the development of an fields can be brought on-line when they are artificial turf field had some mixed reaction. needed to avoid a shortage. Consideration While acknowledging that this trend can provide should be given to artificial turf fields, particularly increased capacity (longer playing season, less if they can be developed in partnership with a down time for weather and maintenance), there school board. was also some concern with the impact of artificial turf fields on incidence of injury. As the Town is considering an artificial turf field Complete the development of field in its upcoming budget planning, further dialogue maintenance standards that can support the with user groups related to facility need and level of field quality sought by participants. location will be critical. Discussions with the This should include following best practices in District School Boards will also be important as turf management and ensuring that fields are not all-weather fields are becoming more common over-used for the soil, irrigation, and growing place in conjunction with High Schools to meet conditions. The field maintenance policy should their needs for fielding School teams and playing be shared with users, and performance against early in the season prior to the end of the school the standard should be used to update year. Adding an artificial turf field into the practices. inventory may affect use at the NTRC Field

House. This will have to be monitored at the appropriate time. Staff should assess the need for neighbourhood parks vs the opportunity to Prior to the development of any new fields, staff accept cash-in-lieu of parkland to assemble should work closely with user groups to funds to acquire larger parcels of land to understand their participation numbers, growth develop future campus style facilities. trends and age impacts. The South Simcoe Football Club, for example, has a very large As new growth continues, and the Town is number of U5 teams. While they are currently eligible to receive parkland associated with this able to be accommodated using the larger fields growth, it is essential to control how developer to house a number of games and practices in contributions are received. While developer different field configurations, as these children contributions are not the only mechanism to fund age and if they continue to play soccer, the new park acquisition and development, it should demand on medium and full-size fields will grow be a consideration as subdivision planning proportionately. Staff should encourage groups continues. The Town may need the financial to develop 5-year growth plans to monitor capacity to acquire suitable parcels of land to demand by age group and trending related to build fields and provide needed amenities soccer participation to assist in field planning. (lights, parking, service building). Facilities that are capable of hosting several games and 7.4.2 Recommendations practices simultaneously make it easier for organizers assigning coaches and officials, and parents with one drive to destination. Monitor the satisfaction with, and demand Tournament grade facilities should be for, sports fields to assess when additional considered at this time. capacity may be required. Monitoring of demand will require the involvement of the user groups which should be requested to provide annual counts of members by age category so that trends can be analyzed, and additional

Page 85 of 218

Page 169 of 341 Parks, Recreation & Culture Master Plan 2017

7.5 Playgrounds 7.5.1 Findings The Town currently has a number of play structures, many of which are aging. As previously noted, the development of new parks and addition of new play structures complicates the optics related to these older structures, with the public asking why their play facilities are so “old”. In reviewing the need for all structures to be replaced, staff should consider the distribution of the structures as not all may be required. Provided that there is a facility available within a reasonable walking distance in a neighbourhood (park or school), or even at a drive-to location where parents and children can participate in different activities at the same time, it is reasonable to suggest that some may not be community, a fully accessible playground should replaced. be developed. There are many fine examples of In addition, in some older areas, and as part of fully accessible designs. Working in close the park redevelopment process (noted earlier), cooperation with the Accessibility Committee staff should work with the residents to consider and others in the community that work with alternative park features that may be better people with disabilities can provide excellent utilized or meet new needs. This could include input into design considerations. quiet “meditation” areas, nature themed playgrounds, outdoor features (fitness 7.5.2 Recommendations equipment, chess), etc.

Travel distance will be a key consideration in this review process. Mapping of parks coverage Continue with plan to employ a third-party in Alliston, Beeton and Tottenham showing assessment of play structures to assist in catchment area of 500 metres from each park is setting out a repair, replacement or removal included in Appendix F. priority list for future budget planning. Overall priority should be linked to other park Staff should also continue with the practice of 3rd redevelopment needs to coordinate overall party assessments of the equipment to ensure needs that may be required (improved parking, that current safety standards are being met. As lighting, drainage, accessibility, etc.). structures are replaced, it is imperative that budgets reflect the current costs for replacement to current standards. Engage neighbourhood residents in the Options exist to provide accessible play features planning process for replacement or park at all new park sites, but in addition to this, and redevelopment plans. as the opportunity presents itself for the For play structure replacement, seek feedback replacement of a larger structure in each on target age range, features desired and the

Page 86 of 218

Page 170 of 341 Parks, Recreation & Culture Master Plan 2017 potential for local fund raising to enhance northeast, mostly following an abandoned rail park/playground features. This feedback corridor across the Town. While the alignment process will also assist in determining whether has been defined in Trans Canada Trail other park amenities may be desired rather than documentation, the actual alignment has not a play structure. This is especially desirable been finalized and only parts of the trail have when full park redevelopment takes place, been developed. To date, most of the funding for including a new play structure. development of the trail have come from the Trans Canada Trail Ontario, County of Simcoe, Canada 150, and Town of New Tecumseth’s Develop a plan to provide a fully accessible Development Charges. playground in each of the three There have been significant objections to the communities. Work with the Accessibility trail from adjacent land-owners, similar to those Advisory Committee to review options for that have been overcome in other municipalities. enhancement of play facilities that provide Key concerns include: accessibility as annual budgets are developed.  Food safety, and the risk that people will access farm fields growing foods for human consumption and potentially Plan to budget funds necessary to ensure a contaminate foods at source; maximum 15 to 20-year renewal cycle for playground equipment. This will require  Obstruction of road shoulders by people increasing the annual budget allocated to play parking to use the trail that make it structure renewal to $100,000 (2017 values) dangerous for farmers to move indexed to inflation to allow a 15 to 20-year equipment from field to field; replacement cycle for playground equipment.  Trespassing and littering that would This replacement funding is in addition to the cause nuisance to adjacent landowners; budget currently available for annual maintenance.  Potential limitations on farmers’ rights to expand operations because of bylaw limits on the distance between trails and 7.6 Trails & Open Space farm facilities. Open spaces are categorized as a) natural Town staff have also expressed concerns about areas that are appreciated from surrounding the potential liability with respect to maintenance lands or from trails passing through them and of the trails. The trail is planned and developed are discussed under Trails, and b) as parkland to accommodate a wide variety of non-motorized that is not used for play structures or playing uses including: walkers, cyclists, equestrians, fields and includes amenities such as gazebos cross country skiers, snow-shoers, and or picnic structures to encourage the use of naturalists.. Motoroized recreational vehicles are parks. not permitted on the New Tecumseth section of the Trans Canada Trail. The wide range of uses 7.6.1 Trails creates some potential for conflicts including restricting motorized vehicles on the trail.

TRANS CANADA TRAIL Development of the trail continues incrementally as funding allows, and as local issues are The alignment of the Trans Canada Trail mitigated and resolved. traverses New Tecumseth linking sections in Caledon to the southwest with Innisfil in the

Page 87 of 218

Page 171 of 341 Parks, Recreation & Culture Master Plan 2017

TECUMSETH PINES TRAIL considered as a stewardship site within, the Oakridge’s Moraine Land Trust inventory. This is a network of trails through the Simcoe County Forest Tottenham Tract. The trail is listed by Ontario Trails.7 The land is at the north PARK TRAILS edge of the Oak Ridges Moraine and is There are short trails in the Tottenham dominated by a replanted pine forest. The trail Conservation Area for walking, biking, snow surface is listed as compacted sand. shoeing and cross-country skiing. These trails are also the foundation for a disc-golf course. BEETON FOREST Riverdale Park has walking paths along the Boyne River. The park trails are mainly Located east of 10th Sideroad and south of 7th limestone screenings surfaces and are not Line is a mature natural forest containing maintained in the winter months. endangered species. There are a number of rough trails through the forest. Parking along Recent projects focused on completing sections 10th Sideroad had been a problem and the Town of the Trans Canada Trail have been mostly well has taken steps to prohibit parking in that area, received by the community, although some and providing parking at the east side of the concerns identified by adjacent agricultural woodlot with access from 7th Line. There is an landowners were addressed through solutions active group promoting the preservation of the supported by Council. Beeton Forest through designation in the Official Public consultation identified the desire to Plan, and is currently being assessed by, and provide more local linkages, both on-road and off road, providing residents with access to local facilities and destinations and providing spur of the moment opportunity to recreation. Trails were identified in the public survey data as being both well used and highly valued by the community.

7.6.2 Open Space New Tecumseth covers a large geographic area providing many, many opportunities to access open space and exposure to nature. That said, the Town has also identified and assumed open space and forested areas in the Treetops subdivision as part of recent parkland dedication decisions. While growing acreage of open space, staff should monitor the expected demands from the public to access these properties and ensure that standards are being met for safe yet un-obstructed access.

7 http://www.ontariotrails.on.ca/trails/view/tecumseth- pines-trail accessed October 16, 2017.

Page 88 of 218

Page 172 of 341 Parks, Recreation & Culture Master Plan 2017

The Tottenham Conservation Area presents an Shade shelter interesting opportunity and challenge at the same time. The TCA is owned by the Picnic shelter Nottawasaga Valley Conservation Authority and the Town currently operates it under agreement Playing fields with the NVCA. The TCA and its campground Playground structure support the annual Tottenham Bluegrass Festival. It is rare for a municipality to operate a Pathways campground; camping is not typically a core service, and in this instance, primary use of the Open space campground tends to be by out-of-town users. 1 2 3 4 5 Insufficient financial information and economic Weighted Average Importance Level 1 = Not at all important, 5 = Very important impact data exists to support the impact on local business in Tottenham, It is clear that the Exhibit 19: On a scale of 1 to 5, please rate the importance of the following features in a park. Bluegrass Festival is well-attended and maximizes the site as a campground for this annual event and thus contributes additional traffic for local businesses, but as a one- weekend event is unlikely to represent a large portion of business. Indoor pool - new 7.6.3 Findings Libraries - new or upgrades

Trails - completion of Trans TRAILS Canada Trail The features people valued most in a park are New greenspace (picnic areas, woodlots, open space) passive features, such as open space, Trails - other new or upgraded pathways, and shade structures (see Exhibit trails 19). When it comes to where respondents Playgrounds - new or wanted their tax dollars spent, after an indoor upgrades pool and libraries, nothing rated higher than Ball diamonds - new or trails, greenspace, and playgrounds (see Exhibit upgrades 20). Gyms - new In identifying a willingness to spend tax dollars, it is worth noting that spending on the Trans Arena - upgrade of existing Canada Trail was rated highly, even though the Outdoor splash pads - new or Town has contributed a matching portion of the upgrades total spending on the trail, grant funding has 0 150 300 450 600 750 been provided by various levels of government. Number of Respondents There are many different types of trails in New More than $200 Up to $200 Up to $100 Up to $50 Tecumseth, but the Town does not have Up to $25 $0 standards that recognize this diversity. The volunteers active in supporting the trails in the Exhibit 20: How much additional annual property tax would Beeton Forest were particularly concerned that you be willing to pay for investment in recreational facilities the trails would be ‘upgraded’ to a standard that of the following types?

Page 89 of 218

Page 173 of 341 Parks, Recreation & Culture Master Plan 2017 would harm the environment they seek to 7.6.4 Recommendations protect. The Ontario Trails Strategy8 identifies the liability concerns of trail developers and recommends development of a trail framework Develop a trail classification system with that recognizes the different types of trails that clearly defined trail standards for each class can exist. Some municipalities identify different of trail. standards of trails, with different levels of construction and maintenance for each9. If these Work with key trail users (existing clubs, “friends standards are identified in a policy framework, of”, etc.) to develop a classification system and the municipality’s liability is believed to be limited trail design standards that cover the types of to ensuring that defined standard is achieved. trails and trail experiences that are needed. Such a classification system will provide much greater clarity in what is being proposed as new TOTTENHAM CONSERVATION AREA trails or trail extensions are planned. The The Tottenham Conservation Area (TCA) standard should identify the types of trail provides a large and well-maintained open amenities that are required for different classes space. Local business organizations and of trails, such as signage, benches, rest areas, members of the public noted that the TCA, while and parking. These standards will also support a beautiful area of open space, is not well used more consistent and accurate budgeting for locally and many residents are not even aware construction and annual maintenance. They will of it. Survey responses indicated very low use also give greater clarity to liability issues. during the season:

 30% used the TCA Ensure annual budgets identify line items for  15% used the TCA more than once a capital allocation to new trail construction month and operating allocation for maintenance of trails as defined for each category.  15% used the TCA Campground The high proportion of survey respondent that  5% used the TCA Campground more use trails and their support for increased than once a month. spending on trails indicates the need for Some opportunities were identified to consider regularly planned expansion of the trail system. enhancing awareness through The first priority for new trail development should corporate/business sponsorship efforts (i.e. be to complete the Trans Canada Trail which will sponsoring the disc golf holes), hosting events address many of the objectives of trail users and that attract local residents, offering programs to create trails closer to where people live, making youth such as learn-to canoe, kayak etc. it more convenient to access them. Subsequent trail development should explore detailed feasibility of connecting Alliston to the Trans Canada Trail, either along the abandoned

8 Ontario Trails Strategy, 2005, Ministry of Health 9 See District of Squamish Trails Standard (undated) Promotion. available at http://squamish.ca/assets/Trail- Standards-Manual-0411.pdf

Page 90 of 218

Page 174 of 341 Parks, Recreation & Culture Master Plan 2017 railway right-of-way spur heading south-east providing this service is unacceptable as a tax from Alliston, or along the Boyne river valley. supported offering, steps should be taken to change the cost structure or discontinue use of There is a need to maintain the trails – those the TCA as an overnight camping destination. existing now and those that will be developed in the future. Maintenance required, and the cost of If the decision is made to continue as a camping maintenance, will depend on type of trail (paved, destination, then cost recovery expectations gravel, stone dust, other), the design standard, derived for campground operation (minimum function, and the seasonality. As the standards break-even after full cost assessment, including are developed, costs for maintenance per contribution to reserve for future infrastructure kilometer should be tracked for each trail type. renewal) should be established. This will allow sound budgeting and will support Any changes to the current operations should be decisions on additional trail development. communicated at least two years in advance of the change. This is particularly important for the

Bluegrass Festival which would need to Conduct a financial analysis of the continued incorporate any changes into its planning, which operation of the Tottenham Conservation begins 18 to 24 months before the event. Area as a campground. If the Town is subsidizing camping, revise the rate Whether camping is continued or not, there is a structure for cost recovery or discontinue rich opportunity for better use of the TCA by providing camping services. Regardless of residents. Development of this recreational the direction for camping, enhance the potential should consider: facility as a community park and promote  Identification of facility improvements for activities and events to welcome the local community park use; community.  Potential for alternative service delivery As a property of the Nottawasaga Valley for maintenance activity (contracting out Conservation Authority, the TCA has a portion of grass cutting, water testing by third the property that functions as a water control party); structure. The balance of the property is a large  Marketing plan to enhance resident open space area and serves to some local users awareness of the facility; as a day-trip park location. Camping facilities are available. At time of study, there was  Establishment of a user fee structure to insufficient financial information to conclusively address local use, day permit use and, demonstrate that the operation of a campground perhaps, occasional overnight use by was not being subsidized by the local tax base. local groups (scouts, guides, cadets); The Tottenham Bluegrass Festival and its  Town hosted programs or events to overall use of the facility is primarily catering to draw local residents and businesses to an out-of-Town market using the site for its area; encourage repeat business; annual event and attracting good attendance.  Add disc golf (golf signage) to inventory It is rare for a municipal Government to offer of potential Sponsorship investment by camping as a core service, particularly the local business; camping serves primarily out-of-town clients and is subsidized by the Town. We recommend that  Communicate the use of the site the Town conduct more analysis related to the (functional use as part of the watershed) operation of the camping facilities at this to the public; location. If analysis indicates that the cost of

Page 91 of 218

Page 175 of 341 Parks, Recreation & Culture Master Plan 2017

the Tottenham Tennis Club to allow them use of Improve physical and visual access to the their respective courts. Under the terms of the Boyne river in Riverdale Park. agreement, the School Boards are permitted to use the courts during the daytime in the school Much of Riverdale Park appears removed from year. The Tennis clubs make some time the Boyne River, which has the potential to be a available to the public for recreational purposes. stronger backdrop to the park. Minor park planning should be undertaken to define The agreement also provides for the Tennis approaches to improving the visual awareness clubs to pay one third of the cost of resurfacing of the river and inviting the public to enjoy the the courts when required (usually every six to natural environment. This may consist of eight years). The G A Wright Field in Alliston is opening selective view corridors to the river, owned by the Simcoe County District School developing trails along the river bank, or Board and has priority of use during daytime developing viewing platforms that allow safe hours on school days. A Joint Use Agreement access close to the river. between the Town and the Simcoe County District School Board is in effect providing the use, maintenance and cost sharing arrangements. The Simcoe County District 7.7 Other Park Facilities School Board pays one third and the Town pays the remaining third for the courts at the G A 7.7.1 Findings Wright Field in Alliston. The Tennis clubs are pleased to have shared- TENNIS COURTS use agreements and predictability of access to The Town has tennis courts in each of the three the courts and a say in the repairs and settlement areas: maintenance of the courts. These agreements could be a model for other agreements with user  3 courts at G. A. Wright Athletic Field in groups. The effectiveness of these agreements Alliston that are home to the Alliston should be monitored, and adjustments should be Tennis Club, made as needed.  2 courts at the Beeton Fair Grounds

 3 courts in Keogh Park in Tottenham LAWN BOWLING that are home to the Tottenham Tennis The Town has a lawn bowling facility at the Club. Beeton Fair Ground that is operated by the The courts vary in their state of repair. The Beeton Lawn Bowling Club. The facility has ten Alliston courts were resurfaced seven years ago lanes and a small clubhouse. The greens in 2010 paid entirely by the Alliston Tennis Club appear to be in good shape. and are likely to require resurfacing again in The Town also offers indoor lawn bowling in the about two or three years. The Beeton courts are NTRC Field House. reported to be in relatively poor condition and may need resurfacing or reconstruction. Two of Because lawn bowling is not a growing sport (in the three Tottenham courts were resurfaced in many communities the sport is in decline), there 2017, (two were previously resurfaced in 2011 appears to be no demand for additional facilities. and 2012) and the third appears to require reconstruction rather than resurfacing. The Town has entered into shared-use agreements with the Alliston Tennis Club and

Page 92 of 218

Page 176 of 341 Parks, Recreation & Culture Master Plan 2017

SKATE PARKS The Tottenham Conservation Area may provide a good location to offer more unusual Skate parks are dedicated recreational facilities recreational programs for youth. Again, PRC designed for skateboarding, BMX bikes, staff should engage with youth (Youth Advisory scooters, and in-line skating. The existence of Council) to receive feedback and gauge local adequate skateboard facilities in New interest in new adventure or “risky recreation” Tecumseth has been identified as a gap. There opportunities. are a couple of skateboard areas that are made of temporary materials and are not in keeping 7.7.2 Recommendations with more current standards for construction, design, or appeal to users. With the development of the new Youth Advisory Council, Monitor the effectiveness of the recently there is a key opportunity to gather input to negotiated agreements with the Tennis assist with defining locations and design Clubs. features to develop new skate parks in each community. PRC needs to engage youth at an The agreements provide a framework for early stage. Given that the location for developing a planned maintenance and renewal skateboard facilities needs to be considered program and for guiding the use of the facilities. using a number of criteria, including proximity to As the parties gain experience with the residential neighbours (noise issues), access by agreement, it may be necessary to make youth vs drive-to location, and locations that adjustments. The Town should apply the meet CPTED (Crime Prevention Through shared-use framework and any learnings to Environmental Design) should all be considered development of shared-use agreements with in the review process. It is recommended that other sports organizations. one major facility be established in each of Alliston, Beeton and Tottenham. Given the current population of younger children in New Develop a plan for the provision of skate Tecumseth and the needs for a range of parks in each of the settlement areas. recreation opportunities to be provided for all The development of plans for skate parks should age groups, facilities for youth will continue to be be undertaken with a Youth Advisory Council (or needed in all three communities. a dedicated group of invested youths). The condition of existing facilities indicates a need ADVENTURE ACTIVITIES for repair and renewal to continue to provide a basic level of challenge. The plan should While not available in all municipalities, the assess the need for a major skate park to interest in providing adventure and “extreme” provide a more challenging environment for activities for youth continues to gain momentum. more experienced participants. To support the While often provided by the private sector (rock planning process, it will be important to collect climbing, ziplining), the municipality can consider metrics on use levels and to collect feedback options in future park design or redevelopment. from users. Skateboard and BMX parks are the most common of municipal offerings, but some New facilities should be located adjacent to an communities are moving into other activities. existing indoor facility to minimize management This is building on the current movement to and supervision costs and to provide recreation provide more “risky play” options in playground opportunities for parents who drive their youth to design for younger children. the skate park (and recreation opportunities for other children).

Page 93 of 218

Page 177 of 341 Parks, Recreation & Culture Master Plan 2017

Table 5: Summary of Parks and Open Space Monitor the need and interest in Adventure Recommendations park amenities or future facilities. 7.1.d Develop a policy and a program to re-develop Building on the survey, which indicated some older parks, renewing facilities to meet current interest in adventure activities, monitor the need and projected needs of the catchment area. for and interest in adventure park facilities as a Develop a standard process to communicate with potential future investment for youth-oriented and engage residents in planning for recreation program. To be effective for youth, redevelopment of existing parks. any such facility should be located where it is easy to access without driving. Parks Operations 7.2.a Complete work on the Maintenance Standards Monitor and respond to the interest in lawn manual and policy; ensure ongoing staff training. bowling. 7.2.b. Consider options for service delivery, including The local requirements for lawn bowling appear contracting out of certain open space / park to be met by existing private facilities and there areas. appears to be no need for the Town to invest in 7.2.c. additional facilities. Consider the use of technology to track maintenance activity and enhance data collection related to costing and user fee calculations. 7.8 Summary of Parks 7.2.d. Ensure the annual operating budget reflects and Open Space anticipated increased costs associated with the assumption of new property; including additional Recommendations staff and/or contracted services. Table 5: Summary of Parks and Open Space 7.2.e. Recommendations Work with local business to develop an ““Adopt- Park Planning a-Boulevard/Park/Flower Bed” program. 7.1.a 7.2.f. Ensure early input into the park planning process Work with Finance staff to assess options for de- (Block Planning stage) to ensure that PRC centralized satellite maintenance depots to continue a practice of assessing new provide more efficient service delivery. Consider subdivisions to maximize the benefits for the options to combine with other public facilities town including: taking cash-in-lieu-of-parkland such as with Public Works, Water/Wastewater or where appropriate, considering trails and other Fire facilities (ie. Fire Station 4) to maximize site adjacencies, CPTED and multi-modal and building opportunities. connectivity. Ball Diamonds 7.1.b 7.3.a Develop a policy for developer-built parks to Host regular meetings with ball diamond user ensure that they are constructed to standards groups as a collective; confirm discussions and that the Town can maintain. decisions in writing. Conduct post-season and 7.1.c post-event discussions to aid in future planning. Continue to develop larger drive-to destination 7.3.b parks, with a variety of facilities, that meet Provide information to league representatives multiple needs. that they can share with their users to report on actual costs and revenues for ball diamonds.

Page 94 of 218

Page 178 of 341 Parks, Recreation & Culture Master Plan 2017

Table 5: Summary of Parks and Open Space Table 5: Summary of Parks and Open Space Recommendations Recommendations 7.3.c 7.6.b Consider lighting one diamond in Tottenham to Ensure annual budgets identify line items for assist with meeting increased demand. capital allocation to new trail construction and Soccer Fields operating allocation for maintenance of trails as defined for each category. 7.4.a 7.6.c Monitor the satisfaction with, and demand for, sports fields to assess when additional capacity Conduct a financial analysis of the continued may be required. operation of the Tottenham Conservation Area as a campground. If the Town is subsidizing 7.4.b camping, revise the rate structure for cost Complete the development of field maintenance recovery or discontinue providing camping standards that can support the level of field services. Regardless of the direction for camping, quality sought by participants. enhance the facility as a community park and 7.4.c promote activities and events to welcome the local community. Staff should assess the need for neighbourhood parks vs the opportunity to accept cash-in-lieu of 7.6.d parkland to assemble funds to acquire larger Improve physical and visual access to the Boyne parcels of land to develop future campus style River at Riverdale Park and other locations facilities. where the opportunity exists. Play Structures Other Park Facilities 7.5.a 7.7.a Continue with plan to employ a third-party Monitor effectiveness of recently negotiated assessment of play structures to assist in setting agreements with Tennis Clubs. out a repair, replacement, or removal priority list 7.7.b for future budget planning. Work with the Youth Advisory Council, or an 7.5.b interested group of youth, to initiate discussions Engage neighbourhood residents in the planning on location and design features for permanent process related to replacement and/or park skate park (scooter, BMX) facilities. redevelopment plans. 7.7.c 7.5.c Monitor the need and interest in Adventure park Develop a plan to provide a fully accessible amenities or future facilities. playground in each of the three communities. 7.7.d 7.5.d Monitor and respond to the interest in lawn Plan to budget funds necessary to ensure a bowling. maximum 15 to 20-year renewal cycle for playground equipment. Trails and Open Spaces 7.6.a Develop a trails classification system with clearly defined trail standards for each class of trail.

Page 95 of 218

Page 179 of 341 Parks, Recreation & Culture Master Plan 2017 8.0 Programs & Events

PROGRAM DELIVERY FRAMEWORK 8.1 Program Service While the public has been very receptive to the Delivery Framework new offerings, staff should consider adopting a tool or framework to assist with decision making 8.1.1 Findings related to new program development and PRC offer a wide range of programs for all ages, decision criteria to divest of programs. The varying abilities and differing interests. The process identifies a series of steps which can recent (within the past 1-2 years) increase in guide planning. type, volume and scope of programs has been well received by the public. Survey data, focus CORE AND OPTIONAL PROGRAMS group information and interview feedback confirmed that the public is receptive to the With such rapid growth, combined with demands programs delivered by the Town. from all age cohorts and interest in new programs, PRC staff should work to have a The Town is rich with volunteer led community general listing of what they consider to be “core” organizations and sport groups that offer programs vs those which may be “optional”. tremendous recreation and cultural programs While not essential to define each and every and services. In addition, there are commercial program in this manner, having a general and private sector offerings in a number of understanding of the role of the municipality in areas. New Tecumseth residents have a wide offering a range of accessible, affordable options range of choice for many recreation for each age range and interest area, is a opportunities. reasonable approach given the tax supported nature of many programs. Suggested criteria to define “core” programs include:

Page 96 of 218

Page 180 of 341 Parks, Recreation & Culture Master Plan 2017

- Life skills (swimming lessons) 8.1.2 Recommendations - Physical literacy programs (introduction to gross motor skills) - Range of age appropriate, introductory Adopt a Program Delivery Framework to programs (upon confirmation of program assist staff with decision making related to age cohorts for pre-school, school age, programs being offered, as well as to youth, adult and older adult), ensure address the demand for new programs. introductory (“learn to”) and affordable Include metrics to measure and monitor programs are provided so all residents results. can participate. This could include drop- in programs such as public In order to maximize Town resources and skating/swimming, or neighbourhood ensure that there is a coordinated approach to playground programs and should service delivery, the Town should adopt a address active living and creative Program Delivery framework that will assist staff offerings in understanding its role in service delivery and - Choices for stay at home parents/tots * to provide staff with guidance on decision making, specifically when considering new (and *given the large percentage of young children unsolicited) program offerings. Such a process and the likely growth in young families moving to will also ensure proactive communication with the area, this could be a key program area for allied organizations and community service the foreseeable future. providers that may be able to assist in providing Continued work with other program delivery the service, or be willing to enter into organizations (sport clubs, not-for-profit Agreements to provide the service. organizations, private sector) can ensure that Alternatively, the Town can decide to divest of a the community continues to have a range of program to others (public or private sector), or program options available, but the Town does simply stop offering the program. not have be the delivery agent in all cases. It is imperative that staff are equipped with a process to ensure that programs meet quality MEASUREMENT assurance standards, provide a safe environment for participants, and adhere to the The development of targets or metrics for articulated program goal as determined by the participation and penetration to different age staff team. Going forward, setting measurable cohorts and service areas is also a critical piece targets in a number of areas within each for measuring success and making decisions. program or program grouping will assist in The PRC staff team should be involved in managing resources and making decisions to setting measurable targets and this process decrease, increase or cease service delivery should include regular customer feedback to when needed. assess qualitative measures. The following draft framework is designed to assist staff in monitoring the range of offerings both directly delivered by PRC and working in partnership with others.

Page 97 of 218

Page 181 of 341 Parks, Recreation & Culture Master Plan 2017

• Meet • identify 4.0 stated 1.0 • age group 2.0 • partners 3.0 risks Define Town role Identify • interest Engage • confirm Assess • resources Town • Are Need area Others outcomes Options required Role resources available?

• direct resources • Annual • are targets internally review 5.0 Plan 6.0 met? 7.0 • define new • Align with Service Evaluate • is public Reassess resources / budget satisfied? work with process partners

Assessment Steps 2.0 ENGAGE OTHERS

As staff begin to determine the highest need, 1.0 IDENTIFICATION OF NEED there should be further engagement of The identification of specific program needs can stakeholders and potential users or partners. come from a variety of sources. Feedback from Discussion around individual and community current users of programs and facilities may benefit and expected outcomes should be part express interest through discussions with front of this process. Staff should invest some time in line staff, program instructors or through the developing outcomes that are currently being completion of program surveys. These input provided by existing programs and use these (as methods should be monitored regularly as they well as new outcomes) as a filter to determine often provide a very real, on-the-ground potential impact of future programs. assessment of what your public is interested in. Creating documentation that can track the area 3.0 ASSESS OPTIONS of interest (by age, by interest area, by location) can be useful in determining priority and Does the Town have the expertise to offer the pressure points. program? Can the expected standard of care be provided (ratio of staff to participant, quality What is needed? It is important to gather assurance, suitability of facility, etc.)? Does the enough information to determine what type of Town have the resources available to deliver the program may fulfill the need. Is it pre-registered, program without negatively impacting other drop-in, rental or through another type of programs or services? Can the program be engagement? Does it require use of Town sustained in the long term? facility or other facilities? Are there others in the community that may be able to provide the program?

Page 98 of 218

Page 182 of 341 Parks, Recreation & Culture Master Plan 2017

4.0 DEFINE ROLE FOR TOWN 6.0 EVALUATE

PRC now needs to assess whether there is a Regardless of delivery mechanism, evaluation is role for the Town in offering the program. This a critical step. Are targets being met (for should include a review of the Department’s participation, financial expectations, outcomes mission and annual planning guidelines. In established)? Are customers satisfied? Does keeping with the desire to offer introductory program continued to be aligned with the Town programs as “core”, this is a fundamental role? Advance planning is needed to set targets question at this stage. Does the program fit that are measurable and maximize use of within a continuum of programs for this age existing software. Quality assurance group or within this interest area that is expectations should be developed and then complementary with others in the community, measured on a regular basis. Customer and with other agencies providing programs? satisfaction surveys add value to overall Can the program be handed off to another group measurement of success (qualitative as well as when higher level of instruction is needed? Does quantitative). the program meet the criteria when viewed through the “core” service lens? 7.0 RE-ASSESS

Regular reviews are needed to align planning 5.0 PLAN SERVICE with the annual budget process. Meetings with If the decision is made to proceed, and direct staff teams could be set to review status on a program delivery is desired, staff will need to semi-annual basis. Meetings with service direct resource needs internally. Identify what providers will provide a similar level of feedback. existing facilities can be used. Perhaps an As resources continue to be challenged with existing program could be improved upon or new and different needs, decisions on whether modified to more closely meet the need and to continue with the program, shift to another desired outcome. If new facilities are needed, service delivery model, or divest from offering identify timeline and monitor for future planning the program will be required. Using the cycles. Maximizing use of existing facilities methodology selected to track new or different while creating the best community benefit is programs that may not be able to be offered in desirable prior to moving to develop new existing facilities, input into future capital facilities. planning processes will assist in defining future projects as demand grows. If the decision is made to proceed, (it is acceptable to not continue at this stage) but working in partnership with others is the best SUMMARY choice of delivery, engage partners. Staff may This draft framework can be amended to more lend expertise and guidance to others to ensure closely align with current planning. It is not program is delivered. If a more formal intended to be cumbersome, but to walk staff relationship is needed, the Department could through a series of logical questions that may enter into a service agreement with a partner assist in setting priority to meet identified organization. In this instance, roles and community need, while ensuring staff and responsibilities will need specific clarity within resources are able to deliver the program and the agreement. Agreements should include adhere to established guidelines for safety, monitoring or measurement requirements and a quality excellence, financial targets and process for evaluation (Alternative Service community expectations. It is also intended to Delivery Policy, if developed). proactively engage community partners to

Page 99 of 218

Page 183 of 341 Parks, Recreation & Culture Master Plan 2017 encourage collaboration, best use of all participation in active living and resources in the community and avoidance of or/creative opportunities. duplication.  Response to “who cares” question: level of demand, range of input related to

demand, wait lists Identify current core and optional programs / events and monitor the range of options  Can quality assurance be maintained? going forward. Include decision making criteria in future program assessment. As part of a program delivery framework, 8.2 Recreation Programs evaluate continued delivery of programs and/or the introduction of new programs, using criteria 8.2.1 Findings based filter. Include the following The range of programs that are being offered is considerations: varied and meets most age cohorts and a variety of interest areas. There is a very high  % penetration across relevant demand for pre-school programs and the public population targets has expressed interest in having more “learn-to”  Relevance to life safety type opportunities.  Availability through partners / other There is an opportunity to track the programs providers offered by the Town and by other service providers to ensure that there is a range of  Level of public satisfaction offerings for:  Cost effectiveness (hitting cost recovery target; revenue generation to assist with a) All age groups (based on defined age delivery of other less effective ranges) programs) b) Various interest areas (active, passive, indoor, outdoor, sport, art, culture, other)  Adherence to general definition for core c) Various intensity levels (learn-to / and optional services recreational through to competitive)  Provision of “learn to” for new residents, This exercise can be helpful to align the Town emerging interests (for example, life role in consideration of what others are doing skills such as swimming, and options for and also to assess the alignment with what staff

Exhibit 21: Satisfaction with Recreation Opportunities

Page 100 of 218

Page 184 of 341 Parks, Recreation & Culture Master Plan 2017 have defined as their “core” role in program to expand seniors programming and event delivery. As a municipally funded service options. This would include programs from a provider, the focus should be on recreationally variety of Town facilities, and could have an based, introductory programs available for all initial focus in Tottenham and Beeton. As noted ages, at a reasonable cost. If others are in Chapter 5, an Older Adult Strategy may providing the service, the Town does not need provide a deeper analysis into needs and to. As participants move up the participation opportunities for older adults in New Tecumseth. scale to more intense or competitive or skilled levels, advancement can be provided through clubs, private providers or in partnership with the Establish agreed upon age ranges for all Town. Quite often, Town aligned groups offer program provision and work with community these opportunities and work well in this model. partners to strive for consistency. For For example, the Town can offer introductory example, pre-school (up to 4), school age (4- programs and then participants, if they choose, 12), youth (13-17), adult (18+), and older adult can join a local club for more advanced (60+). These guidelines will assist with staff opportunities or competitive experiences. training needs, pricing considerations, registration eligibility, class, and program ratios Clearly, the Town does not need to offer as well as alignment with community programs everything. What is important is working with and will allow for consistent monitoring. others to ensure that the public investment reaches the most people and encourages healthy, active opportunities to all age groups. Consider providing “learn-to” options for This requires tracking what is being offered and new/introductory programs to assess developing mechanisms to work collaboratively demand. These pilot programs may invite with other service providers to keep abreast of participation by new residents (“learn to play what is being offered in the Town, by whom and cricket”, “learn to cook”, “learn to cycle”, “learn to for whom. play field hockey”). Ensure local community Another area of focus is an expanded suite of groups and sport organizations are involved programs/services for youth and older adults. where relevant in planning stages and to assist While Club 54+ is providing good service in with moving registrants on to local Clubs as they Alliston, opportunities to work in Beeton and evolve in activity. As an initial step, offer as Tottenham exist. “pilots” to monitor take-up and to cancel if not successful. Pilots also serve as public-facing Working with youth is always challenging and opportunities to collect data and share with the needs to be done in with engaged youth. public when used as decision making tools. Pending the current status of the Youth Advisory Council, it would be helpful to engage a group of youth to assist in planning for this cohort. Offer programs as family or parent/child 8.2.2 Recommendations combinations. These programs build on visits to a facility (i.e. Field House in daytime) and may provide coordinated program for all family members. Work with Club 54+ to assess additional older adult needs in the community, Recommendation 8.2.e considering the use of alternate facility Working with recreation staff team and space; this may identify the need for a regular participants to develop a set of goals specific Older Adult Strategy. Discuss options

Page 101 of 218

Page 185 of 341 Parks, Recreation & Culture Master Plan 2017

(and measures) for fitness program delivery Engage Youth Advisory Council (or group of that drives program delivery. engaged youth) to develop youth options in Alliston, Beeton and Tottenham, as well as Consider: some centralized programs or activities that  Role for TNT in fitness provision; require drive-to options. Consider offering introductory, all ages, market driven introductory and/or extreme sports at TCA such fees as “learn to canoe, paddleboard”, geocaching,

 Ensure staffing levels and qualifications and orienteering. are appropriate and current

 Conduct annual scan of trends and emerging interests in facility based 8.3 Events fitness (class types, use of new equipment and “props”, shorter classes 8.3.1 Findings offered more regularly – “HIIT - High It became evident during the research and Intensity Interval Training”, etc.) feedback stage of the planning process that “events” in New Tecumseth requires additional  Continue to monitor private sector review and a process to address criteria and offerings to ensure Town programs are clarity for the Town and hosts. complementary and/or address real community demand There currently are a number of “signature” events for which the Town is well known, and  Monitor interest in the YMCA becoming which draw significant participation from local a partner in future facility development residents and visiting guests. The Potato and program planning and the potential Festival, Blues Festival, Honey Event, and impact on fitness delivery in New others are all excellent examples of strong Tecumseth volunteer participation, heightened community  Conduct semi-annual customer awareness and increased volume of attendees satisfaction surveys and use in annual at the various events. planning in conjunction with participation Some issues to be addressed however, include numbers and targets a more refined definition of a “signature” event, Recommendation 8.2.f role clarity for the Town and the host, location of events and impact on ongoing/regular use and Develop introductory programs in Physical financial contribution to continue to offer the Literacy to provide key skills for active events. participation throughout life. Provide education and awareness of the Sport for Life There was significant feedback about concept and activity continuum. This creates a inconsistency in these areas, as well as how and foundation for children and youth to participate why funding processes differ between events. with confidence in other activities, sports, and Some of this is tied to the current Grant community programs as they grow older. Program, but other issues related to events (Mayor’s Charity Event, downtown economic Recommendation 8.2.g development events) were raised and need Engage youth to research new options to clarification, working in collaboration with provide meaningful youth program choices. affected stakeholders. A Youth Strategy may be needed in future.

Page 102 of 218

Page 186 of 341 Parks, Recreation & Culture Master Plan 2017

8.3.2 Recommendations the host group or sport organization to prepare for events to meet mutual expectations. Encourages a de-brief to capture opportunities Refine definition for a range of Events; to improve for future activities and events. including Signature events, roles and responsibilities and funding mechanisms. Establish criteria to define types of events. Explore options for year-round events to be Engage key members of organizing committees, held, especially at Museum on the Boyne. staff from Economic Development and the BIAs Research options for winter attractions to to verify definition for “signature events” and encourage more balanced year-round ensure it aligns with Grant Program review. For attendance. For example, Conservation Halton all events, develop guidelines for the role of the offers a very successful “Christmas Town” Town (direct delivery, direct funding support, program from late November through December potential grant support, permit for use of facility, using one of their facilities that would otherwise staff support, other). Assess impact on facility be under-utilized in the winter season. use and timing of facility use to assist in setting priorities (Potato Fest) and work with all affected parties to minimize undue disruption before, 8.4 Summary of during and after the event. Going forward, consider identifying a centralized location to host Programming major events as a priority use for the space, thus Recommendations minimizing disruption and inappropriate use of existing facilities that may not be suitable for Table 6: Summary of Programming Recommendations event hosting (i.e. ball diamonds). One option may be in Alliston as planning proceeds related Program Service Delivery Framework to the new Administration Centre. Options for 8.1.a Beeton can be reviewed as the Beeton facilities Adopt a Program Delivery Framework to are defined to replace the Beeton Arena. Future assist staff with decision making related to use of the Tottenham Conservation Area should programs being offered, as well as to address the demand for new programs. Include consider the potential for local event hosting. metrics to measure and monitor results. Opportunity also exists to develop and promote 8.1.b year-round events that maximize use of existing Identify current core and optional programs / indoor facilities and draw visitors (Museum on events and monitor the range of options going the Boyne). forward. Include decision making criteria in future program assessment. Recreation Programs Engage regular facility users to ensure pre- 8.2.a and post disruption caused by events is Work with Club 54+ to assess additional older adult needs in the community, considering the mitigated where possible while events use of alternate facility space; this may continue to be held on dual purpose identify the need for a specific Older Adult properties (sports fields). Until a dedicated Strategy. Town Event space is secured, it is essential to 8.2.b mitigate the disruption caused by events on Establish agreed upon age ranges for all users of sports fields. Work with local program provision and work with community stakeholders to develop a pre-and post event partners to strive for consistency. and tournament protocol that engages staff with

Page 103 of 218

Page 187 of 341 Parks, Recreation & Culture Master Plan 2017

Table 6: Summary of Programming Table 6: Summary of Programming Recommendations Recommendations 8.2.c 8.2.g Consider providing “learn-to” options for Engage youth to research new options to new/introductory programs to assess provide meaningful youth program choices. A demand. Youth Strategy may be needed in future. 8.2.d Events Offer programs as family or parent/child 8.3.a combinations Refine definition for a range of Events; 8.2.e including Signature events, roles and Working with recreation staff team and regular responsibilities and funding mechanisms. participants to develop a set of goals (and 8.3.b measures) for fitness program delivery that Engage regular facility users to ensure pre- drives program delivery. and post disruption caused by events is 8.2.f mitigated where possible while events Develop introductory programs in Physical continue to be held on dual purpose Literacy to provide key skills for active properties (sports fields). participation throughout life. 8.3.c Explore options for year-round events to be held, especially at Museum on the Boyne.

Page 104 of 218

Page 188 of 341 Parks, Recreation & Culture Master Plan 2017 9.0 Culture & Heritage

Tecumseth PRC. Focus on existing programs, 9.1 Structure & gap identification across range of ages and Accountability abilities, and facilities available. Develop guidelines related to service delivery role. An 9.1.1 Findings informal group in initial stages, it may develop into a more formalized organization over time. New Tecumseth is fortunate to have a rich Develop success measures at outset to ensure diversity of culture and heritage assets, all participants receive value and meet programs and dedicated staff and volunteers. expectations. As home of the Museum on the Boyne, the opportunity for the community to explore the heritage of New Tecumseth and surrounding communities is one not often found in a Work with the Planning/Development community the size of New Tecumseth. Department to assess the most appropriate method to manage the Heritage portfolio. 9.1.2 Recommendations Consider PRC as lead on facility related heritage related projects and transferring certain other heritage projects (District studies, Inventory and Designation tracking) to other departments. Create a Culture Program Advisory group to plan and implement a coordinated approach to art and culture programs. Partners to include: Museum on the Boyne, Gibson Centre, SS Arts Council, New Tecumseth Library, New

Page 105 of 218

Page 189 of 341 Parks, Recreation & Culture Master Plan 2017

been assessed by the Canadian Conservation 9.2 Museums Institute which identified that the facilities are as expected for the type of collection. The 9.2.1 Findings collection is growing as the Museum is the repository for locally found artefacts. STRONG SUPPORT FOR HERITAGE The Museum has a staff of 1.5 FTE and hopes Survey respondents indicated strong support for to add one assistant. Admission is free, and the heritage with 81% of respondents indicating that site offers guided and self-guided tours, the Town should provide the same or more educational programs, special exhibits, events, financial support for heritage.10 workshops. The Wall of Honour is a strong point in the exhibits and is the focus for Museum Exhibit 19: Supporting Heritage Resources Month in Ontario. The Museum is open to Somewha t more visitors throughout the year and delivers a 15% variety of programs for children and adults.

Much Respondents to our survey reported: more 9%  17% had visited the Museum at least once in the past year. About the Much less same 5%  The average satisfaction rating was 3.4 57% out of 5, and more than 82% of respondents who used the Museum Somewha t less rated their satisfaction as positive (24% 14% of respondents rated the Museum). For about the past five years, the Museum MUSEUM ON THE BOYNE Board has had representatives from Bradford West Gwillimbury, and Adjala-Tosorontio, the The Museum on the Boyne has a mandate to Town’s partners in representing South Simcoe. preserve and promote the heritage of the South Despite the Board representation, funding for Simcoe region. The Museum is housed in a the Museum comes primarily from New 1914 Agricultural Fair Building, an 1865 log Tecumseth, with small donations from Bradford cabin, and an 1858 English barn. The cabin and West-Guillimbury, Adjala-Tosorontio and Essa. barn have been moved to the current site near Of the partner municipalities, only Bradford West Riverdale Park. There is currently limited land to Gwillimbury is considering whether they should expand to add other heritage buildings, but the have their own museum which could build on the Museum is participating in a master planning museum expertise of one of the staff members study for Riverdale Park that may allow for in their library. expansion. The Museum has been supported by local The Museum houses a mixed collection of service clubs but the support that they can give household, agricultural, industrial, and archival is expected to decline over time as these clubs artifacts that depict life in South Simcoe from settlement to present day. The Museum has

10 655 of 812 respondents answered this question.

Page 106 of 218

Page 190 of 341 Parks, Recreation & Culture Master Plan 2017 are declining. The local Historical Society is The members of the Foundation have had a active and use the Museum for meetings. frustrating relationship with the property and its various owners. The Ontario Historical Society The Agricultural Fair Building has had many (OHS) acquired the property from Edward upgrades and is considered to be in good Banting. The Foundation was formed when the condition for its purpose, but the log cabin and OHS sought to sell it to a foundation, but the the barn require repairs to the building. A study OHS later agreed to sell to the Town in about is currently being done to define the 2008. It is the opinion of the Foundation that requirements for the log cabin, which is their expectations have not been met by the expected to be a two or three-year project. Town. The Banting Homestead Park Master Renovations have been supported by the Town Plan was developed and adopted by the Town in and by grants from other organizations. 2009. The Town has made some investments such as the parking lot and access point, SOUTH SIMCOE RAILWAY sidewalks, water, and sanitary supplies. The Foundation has engaged volunteers to save The South Simcoe Railway is a living railway other buildings such as the Drive Shed (2010) museum. It is located in Tottenham and owned and completed an addition and renovation in and operated by a non-profit volunteer historical 2013 which, among others, made the building association. It maintains a fleet of four more accessible. functioning engines and railcars and offers return tours from Tottenham to Beeton. It relies The frustration in the relationship continues with on ticket revenue and donations to operate. the Foundation having expectations that are not spelled out in the lease, and the Town having to While this is not a Town facility, the services it respond by committed volunteers that have high offers complement the Town’s heritage demands. initiatives. Respondents to our survey reported: The Town maintains the grounds and has given  17% had visited the South Simcoe grants to support operations, but these grants Railway at least once in the past year. are irregular and uncertain. The Foundation  The average satisfaction rating was 3.5 raises funds from donors who would prefer to out of 5, and more than 85% of support the operations rather than to support respondents who rated the South renovations to a building owned by the Town, Simcoe Railway rated their satisfaction thus laying out a clearer role for the Foundation as positive. (We noted that almost twice (related to their mandate) and the Town (related as many people rated the South Simcoe to facility requirements). The Foundation Railway than actually used it.) suggests that it would require $120,000 per year to maintain and operate the building, a number BANTING HOMESTEAD that we expect also includes capital repairs.

The Banting Homestead is a heritage property Survey respondents reported: acquired by the Town to preserve it in about  About 5% had visited the Banting 2008. The property is leased to the Sir Homestead in the past year. Frederick Banting Legacy Foundation  Satisfaction with the Banting Homestead (Foundation), a charitable non-profit was rated by about 17% of respondents organization, which is dedicated to fighting who gave an average score of 3.2 of 5 diabetes and preserving the Banting legacy. The (80% of those who rated it gave a fields around the homestead are leased as positive score). cropland.

Page 107 of 218

Page 191 of 341 Parks, Recreation & Culture Master Plan 2017

9.2.2 Recommendations This decision should be taken as part of a larger discussion about how the South Simcoe municipalities should work together to deliver Continue to support the Museum on the parks, recreation, and cultural services to their Boyne with approximately the same level of citizens. operating funding and capital funding as dictated by a Building Condition Assessment. Capital investments are required Work with cultural partners such as the to bring the remaining buildings on the site up to Library and the Gibson Centre to develop the standard of the Fair Building. The amount of heritage outreach programs that connect capital investment provided should be justified rural to urban areas and integrate with Town by a Building Condition Assessment or a master events and festivals. Engage partners and plan. communication staff to coordinate and develop education and outreach to share the rich history, vibrant cultural opportunities, and heritage Negotiate with the adjoining municipalities to properties to broaden the understanding of their implement a fair sharing of costs and role in contributing to a healthy community. services, or move to a Town-only service Consider options to bring the rural community to model. The results of the negotiation will define programs and events, such as farm to table the Town’s relationship with adjoining cooking classes and community garden municipalities, and any relationship should be development. Consider the development of formalized in agreements. There are two viable displays and programs that focus on real-time high-level options: events and activities and promote in conjunction with other community events and programs.  A South Simcoe Museum. This should This would emphasize that museums are a be supported financially by adjoining valuable source of information and not just a municipalities with funding in proportion collection of items from the past. to their populations. Services should be provided for those supporting municipalities such as through travelling Formalize the relationship with the Banting exhibits and displays in public buildings Foundation to set clear expectations for both in each of the supporting municipalities. parties and to provide steady funding to Consideration should be given to contribute to operating and capital renewal accepting in-kind services such as part costs. In addition to a new lease arrangement, time allocation of museum expertise. the relationship with the Banting Foundation  A New Tecumseth Museum. If the must be repaired by setting out clear adjoining municipalities are not prepared expectations for both parties in the lease or to make a fair contribution to the operating agreement. The Town should operations of the Museum, the Town recognize the work the Foundation does to help should simplify its operations by maintain the facility by providing predictable managing the Museum by and for itself. financial support in the operating budget and in The financial contributions of the other a capital renewal budget. The amount of this municipalities are small. It would be a budget should be determined through a Building small increase in cost and a great Condition Assessment. We expect that a long- decrease in administrative overhead for term average of $20,000 to $40,000 per year the Town to assume all museum costs.

Page 108 of 218

Page 192 of 341 Parks, Recreation & Culture Master Plan 2017 would be sufficient but there may be a backlog of repairs that would require additional funding. Exhibit 20: Supporting Arts Resources

 Town funding is required for core operations and the uncertainty of how 9.3 The Arts much or even if a grant will be received makes it exceedingly difficult to develop 9.3.1 Findings long-range plans.

There are many craft, visual arts and performing  The timing of Town grants (given in the arts opportunities in New Tecumseth. These spring) does not support the annual include: application cycle of most granting agencies, which accept applications in • The Gibson Centre the fall for the following year. • The South Simcoe Arts Council • Private art and dance studios The public sees value in the Arts. More than • Arts on Main (funding from Economic 85% of respondents believe the Town should Development) spend the same amount or more of Tax revenue • Youth arts by the River on the Arts. • Arts in our community • Festivals and events Somewhat more The Gibson Centre for Community, Arts and 23% Culture is located in a former farm implement Much factory in Alliston. It provides a gallery, a 150- more seat performance venue and spaces for groups 10% such as the Nottawasaga Hand Weavers and Spinners and the Rotary Club. The space is Much less 5% actively programmed with a number of activities three nights a week or more. About the Somewhat less The South Simcoe Arts Council occupies same 53% 9% storefront space on Victoria Street in Alliston. It is an umbrella organization of visual and performing artists with over 200 members. The arts in New Tecumseth are not just a form of recreation, they also provide an economic There are many events hosted in the Alliston, benefit. Many artists leverage the arts Beeton and Tottenham which provide a variety organizations to market their work. Some offer of cultural opportunities. These are discussed in tours of studio space as a way of marketing their Section 8.3. art, others mount performances that attract paid Many of the arts organizations apply for and admission to venues. The economic spin-off receive grants from the Town. The Gibson benefits of the arts are thought to be substantial. Centre and the South Simcoe Arts Council, in particular, use the Town grants as seed funding 9.3.2 Recommendations to attract funds from other granting agencies such as the Trillium Foundation, the Ontario Arts Council and others. Town practices currently Formalize long-term funding arrangements make it challenging for these arts organizations with the Gibson Centre, the South Simcoe to leverage other funds: Arts Council and other arts groups that have

Page 109 of 218

Page 193 of 341 Parks, Recreation & Culture Master Plan 2017 demonstrated ability to leverage Town Designated Properties: funding to attract other funding sources.  High House (Keogh-Stief House), Arts groups that can rely on core seed funding Tottenham - 1865 support will be able to develop longer term plans that will provide increased benefit to those who  Williams-Kitney House Regency patronize the arts, to the artist community and Cottage, Beeton - 1850 for the general economic vitality of the Town.  Rich Hill United Church, Tottenham – The Town should expect that in return for stable 1887 funding, the arts groups would report on metrics that demonstrate the value the Town derives  McDonald Log House, Alliston – 1865 from these programs.  Alliston Monument Works, Alliston – 1901

 Sir Frederick Banting Homestead, 9.4 Heritage Buildings Alliston 9.4.1 Findings  Beeton Town Hall, Beeton – 1894

HERITAGE INVENTORY

The Town has Designated seven heritage buildings and has identified a number of other Significant buildings. The Designated Properties represent a cross section of architectural styles from the early periods of development in the Town and include the most important properties of historical interest. The three settlement areas are represented by the Designated Properties. The Banting Homestead, while on the Register of Designated Properties warrants specific attention because the property is owned by the Town. The observations and recommendations with respect to the Banting Homestead are given in Section 9.2. The register of Significant Properties provides a more extensive set of examples of heritage architecture across the Town, some of which appear to warrant Designation if this is borne out by the necessary research.

Page 110 of 218

Page 194 of 341 Parks, Recreation & Culture Master Plan 2017

downtown area and will recommend whether an Significant Properties: HCD is warranted and supported by the  The Gables, Tottenham – c1880- community, and if so, will recommend 1910 appropriate boundaries. On completion of the study, Council will make a determination on the  Colgan House (rural) – c1850-1910 designation.  Traders Bank, Beeton – c1890 If an HCD is adopted, the Town will need to  Dillane-Platt House (rural) – c1844 support the administration of the development  Nolan House, Tottenham – c1850 applications within the HCD. This will require additional resources with expertise in heritage  Fletcher House, Alliston – c1849 matters to expedite applications for renovations,  62 Fletcher Crescent, Alliston – 1912 demolitions, and new buildings. If the pace of development is modest, the Town may be able  162 Victoria St. W., Alliston – c1870 to manage with contracted resources.  Simpson House, Beeton Alternatively, permanent staff with sufficient expertise may provide better support (and  Gibson Centre, Alliston – 1885 therefore engage the continuing support of  Jeffery Barn, Alliston – 1858 affected property owners) while also serving to

 Andrew Cerswell House, Bond Head advance the designation of some of the – c1870 buildings on the Register of Significant Properties.  33 Centre Street North, Beeton – c1890 9.4.2 Recommendations  52 Centre Street North, Beeton

 64 Centre Street North, Beeton Consider transferring responsibility for  73 Fletcher Crescent, Alliston c 1946 Heritage to the Planning Department.  W.C. Hand House, Alliston, - 1878 Based on the support indicated by survey

 7 Greenaway St, Tottenham – c1886 respondents the Town should continue to support the preservation of heritage buildings  28 Alexander Street, Tottenham through the Designation and Heritage  48 Queen St. N., Tottenham – c1882 Conservation District tools.

 18 Walkem Drive, Tottenham – c1896 However, we note the potential for an administrative change that is likely to improve  8 Wilson Street, Tottenham – c1880 the effectiveness of the Town’s heritage functions. The expertise necessary to manage the Heritage processes is not strongly aligned with most of the Parks Recreation and Culture BEETON HERITAGE CONSERVATION mandate. While the ‘Culture’ umbrella DISTRICT accommodates functions like the museum and the arts, this is generally in the context of The Town has launched a Heritage services for the enjoyment of residents. By Conservation District (HCD) Study for the area contrast, the support for heritage preservation is of downtown Beeton and has engaged a more technical discipline that involves Archeology and Planning consultants to assist in approvals processes that are aligned with the process. The study will examine the

Page 111 of 218

Page 195 of 341 Parks, Recreation & Culture Master Plan 2017 municipal planning functions. While some Table 7: Summary of Culture & Heritage municipalities organize heritage under a Recommendations community services umbrella, many more (such 9.2d as: Guelph, Bradford West Gwillimbury, Caledon Formalize the relationship with the Banting and Innisfil) include heritage in the Planning Foundation to set clear expectations for both Department. We recommend that the Town parties and to provide steady funding to consider re-organizing its heritage staff into the contribute to operating and capital renewal costs. Planning Department. The Arts 9.3a Formalize long-term funding arrangements 9.5 Summary of Culture with the Gibson Centre, the South Simcoe and Heritage Arts Council and other arts groups that have demonstrated ability to leverage Town funding Recommendations to attract other funding sources. Heritage Buildings 9.5.1 Recommendations 9.4a Consider transferring responsibility for Table 7: Summary of Culture & Heritage Heritage to the Planning Department. Recommendations Structure & Accountability 9.1a Create a Culture Program Advisory group to plan and implement a coordinated approach to art and culture programs. 9.1b Work with the Planning/Development Department to assess the most appropriate method to manage the Heritage portfolio. Museums 9.2.a Continue to support the Museum on the Boyne with approximately the same level of operating funding and capital funding as dictated by a Building Condition Assessment. 9.2.b Negotiate with the adjoining municipalities to implement a fair sharing of costs and services, or move to a Town-only service model. 9.2.c Work with cultural partners such as the Library and the Gibson Centre to develop heritage outreach programs that connect rural to urban areas and integrate with Town events and festivals.

Page 112 of 218

Page 196 of 341

10.0 Implementation

having ‘shovel-ready’ plans and 10.1 Recommended infrastructure renewal projects in a state Sequencing of readiness for the next un-funded project. The major investments recommended by this Master Plan relate to the construction of new  6.5.c – Obtain capital or operating indoor facilities. We recommend a staged funding commitments from adjacent decision structure that will give increased municipalities before committing to certainty of the timing and requirement for these construction if their participation is facilities. The recommended sequence is as required for the business case. follows: This path of inquiry will put the Town in the best  5.3.b – Develop an annual cycle for possible position to decide on the investments planning and measurement (in recommended here. The sequencing assumes conjunction with business planning). that the pool and ice pad will not be located in the same facility and therefore takes advantage  5.3c – Develop specific Service Studies of the potential to spread out the capital or Strategies to drill down to a level of investments.: detail that provides specific direction related to a service area (fitness) or age  Plan for a replacement recreational cohort (youth), and to inform the facility to be available in Beeton Arena planning for new facilities. in 2020 so that the Beeton Arena can be closed in an orderly manner before it  6.5.d – Conduct a Feasibility Study / fails. Business Case analysis to determine the requirements for a new Beeton  Start the design of a new indoor pool in community recreation facility. 2020 with a view to opening it in 2022.

 6.5.f – Begin consultations with the  Start the design of the new ice pad in YMCA to determine its interest in 2022 with a view to having it open by operating a new indoor pool and other September 2024. associated recreation facilities, and the As noted, this sequence depends on having the scope and timing of a facility that it pool and ice pad in different facilities. If the best would operate. This would include solution is to locate both the pool and the new identifying the impact on existing Town ice pad together, then both should be developed operations if the NTRC is the desired at the same time to achieve cost efficiencies and location. to limit the period of adjustment. The timing of  6.5.b – Explore and monitor senior investments is illustrated below. government funding programs for

opportunities to contribute to the cost of new and renewed facilities and prepare to take advantage of such program by

Page 113 of 218

Page 197 of 341

10.1.1 Schedule Tables 8 below, shows the relative timing of capital investments. This project schedule is plans to complete necessary prerequisite studies and projects first, and also to spread out the major projects to ensure that the Town has the capacity to manage the design and construction. The schedule also spreads out the capital investments over several years to avoid major impacts in a single year. The schedule should be used as general guide, and should be adjusted to adapt to growth trends, accumulation of Development Charges, and opportunities. Note that there are variations depending on where the ice pad will be located.

• There are two lines for 6.5.e Beeton community facility. The upper line shows the expected construction time-line if the Beeton community facility does not have an ice pad, and the patterned lower line shows that the construction duration will be longer if there is an ice pad. • For 6.5.h the lines are patterned to indicate that this is optional timing and would be applied if the ice pad were not located at the new Beeton community facility.

Table 8: Timing of Capital Requirements

Upper limit of expected capital cost ($,000) Initiative 2018 2019 2020 2021 2022 2023 2024 6.5.d Feasibility Study / Business Case for Beeton Community Centre

6.5.e Beeton community facility - design 6.5.e Beeton community facility – construction Beeton community centre with ice - construction

6.5.g Pool Business Case

6.5.g Indoor Pool Design 6.5.g Indoor Pool Construction

6.5.h New Ice Pad - Design 6.5.h New Ice Pad - Construction

7.1.d, 7.1.f Additional Ball Diamonds or capacity improvements (lighting)

7.1.d, 7.1.f Additional Soccer Fields

7.2.c Systems to track maintenance activity

7.4.a Turf field (in partnership with the School Board)

7.5.d Playground Renewal

Park Redevelopment (includes 7.6d)

7.6.b Trail Development

7.7.b Skate Park Design 7.7.b Skate Park Construction

9.2.d Banting Homestead capital renewal

Study/design Construction

Page 114 of 218

Page 198 of 341

10.2 Funding Requirements The following is a consolidation of the short and medium term financial impacts of the recommendations in this plan by fiscal year. The optional timing of the ice pad is shown in the lines shaded in grey.

Table 9: Summary of Capital Commitments

Upper limit of expected capital cost ($,000) Initiative 2018 2019 2020 2021 2022 2023 2024 6.5.d Feasibility Study / Business Case for 90 Beeton Community Centre 6.5.e Beeton community facilities 750 6,250 6.5.h Incremental cost of a new ice pad if 1,000 14,000* located at Beeton 6.5.g Pool Business Case 90 6.5.g Indoor Pool 2,000 18,000 6.5.h New Ice Pad optional if ice pad is not 1,000 13,000* located at Beeton and is added to an existing facility 7.7b Skate Park Development 40 90 92 95 7.2c Systems to track maintenance activity 50 7.5d Playground Renewal 100 101 105 107 109 111 111 Park Redevelopment (includes 7.6d) 500 510 520 530 540 550 560 7.6b Trail Development 100 102 105 107 109 112 112 9.2d Banting Homestead capital renewal 30 30 15 16 17 17 17 7.1d, 7.1f Additional Ball Diamonds or capacity 300 1,100 1,200 improvements (lighting) 7.1d, 7.1f Additional Soccer Fields 650 700 7.4.a Turf field - 50% partnership with School 600 Board Total with Ice Pad in Beeton 1,030 3,773 24,335 18,852 2,070 1,490 800 Total with Ice Pad not in Beeton 1,030 2,773 10,335 18,852 3,070 14,490 800

* The estimates for the cost of the ice pad are order of magnitude estimates based on many assumptions which need to be validated through the Feasibility Study / Business Case identified in 6.5.d. A decision on options should not be made without further study.

Page 115 of 218

Page 199 of 341

Table 10: Summary of Incremental Operating Cost (Savings) Impacts

Upper limit of expected changes in operating cost ($,000) for year of change Initiative 2018 2019 2020 2021 2022 2023 2024 5.2c Revised user fee structure (100) 6.5b Additional staff position for monitoring, 75 planning and analysis 5.5g, 7.1e Enhanced communications (half-time 35 position) Park planning expertise for subdivision 30 applications (consultant) 7.2a Maintenance standards manual (consultant) 30 7.2c Tracking of maintenance activity 10 7.2d Maintenance costs of new properties 30 31 31 32 32 33 33 assumed each year, seasonal staff 7.6c Tottenham Conservation Area business (50) plan11 Additional part-time program delivery staff 30 30 30 30 (regular increases) Additional program revenue (30) (30) (30) (30) 9.2d Building operations, Banting Homestead 10 9.3a Operating support for Gibson Centre and 40* South Simcoe Arts Council. (Permanent allocation replaces current grant structure) 90 51 -9 32 32 33 33

10.3 Summary of Recommendations The following table shows the recommended timing and priority to complete each of the recommendations as short-term, medium-term, and long-term. Within each period, they are further priorized into High, Medium and Low to address capacity to move forward with several recommendations in each time frame. Within each period and priority, recommendations are listed in the order they were presented in the body of the PRC Master Plan.

11 This represents the assumed cost reduction of ending the camping program after 2019 but needs to be validated through a business case for the provision of camping. The cost savings for the first few years will need to be used to decommission the camping area and to convert it to a park.

Page 116 of 218

Page 200 of 341

The timing is based on an assessment of:

 Opportunities for quick wins;

 Requirements for prerequisite actions;

 Impact on budgets;

 Duration of activities required to complete the recommendation; and

 Maintaining an even workload for the Town departments accountable for implementing the recommendations. Some recommendations may take a few years to implement and thus may need to be started sooner than indicated in the timing. The determination of the exact order of implementation must be determined by staff based on their seasonal work demands, availability of resources, and Council-directed priorities. Recommendations that require on-going activities are listed with Short Term recommendations and noted as ‘on-going’.

Table 11: Summary of Recommendations Priority Ref. Theme Recommendation Short Term & Ongoing – 2018 to 2019 H 3.1.a Strategic PRC staff as a collective should finalize its Department-specific Mission Planning Statement and to annually review alignment to the Framework for Organizational Excellence. This work can set the tone for setting PRC Objectives. H 3.2.a Strategic Include the Framework for Recreation in Canada into the process of Planning developing a Mission and PRC objectives that align under the five goal areas. Host a workshop to include staff in this process to ensure full understanding and relevancy to their area of work. H 5.2.a Budgeting Develop Operating budgets from the program/facility base level detail and then roll-up to appropriate units for staff to manage. (Ongoing) H 5.3.d Policy, Planning Conduct a staff workshop to review the Framework for Recreation in & Monitoring Canada and to assess local progress within the five goal areas. H 5.4.a Staffing / PRC staff should meet quarterly to set timelines for coordinating Volunteer programs and producing the Leisure Guide. (Ongoing) H 5.4.c Staffing / PRC leadership should champion and lead a proactive communication Volunteer management program to ensure that PRC staff have the information and support they need to provide effective service. (Ongoing) H 5.4.d Staffing / PRC leadership should continue its commitment to a quality assurance Volunteer system and ongoing training & development. (Ongoing) H 5.4.e Staffing / PRC leadership should develop required training for each staff person Volunteer and volunteer, appropriate to the requirements of their position and their skills. H 5.4.g Staffing / Monitor administrative staff needs to balance growth in programs and Volunteer facility booking with concurrent increases to administrative and customer service staff. (Ongoing)

Page 117 of 218

Page 201 of 341

Table 11: Summary of Recommendations Priority Ref. Theme Recommendation H 5.5.c Communications Work with Communications staff to develop proactive social media practices to share information proactively. (Ongoing) M 3.3.a Strategic Consider opportunities to reference Strategic Objectives with PRC Planning Objectives and recommendations to ensure continued Corporate alignment. (Ongoing) H 5.5.a Communications Embrace social media tools and consider developing an app to communicate with registered users. (Ongoing) Communications Develop mechanisms to improve internal staff communication at all H 5.5.f levels and within all business units of PRC. H 6.5.d Indoor Facility Conduct a Feasibility Study / Business Case analysis to determine the requirements for a new Beeton community recreation facility. H 6.5.e Indoor Facility Plan for a new community facility to replace the Beeton Arena to be completed by 2021. H 6.5.f Indoor Facility Begin consultations with the YMCA to determine its interest in operating a new indoor pool and other associated recreation facilities, and the scope and timing of a facility that it would operate. H 7.1.a Park Planning Continue to develop a practice of assessing new subdivisions to maximize the benefits for the town including: taking cash-in-lieu-of- parkland where appropriate, considering trails and other adjacencies, CPTED and multi-modal connectivity. (Ongoing) H 7.2.a Park Operations Complete work on the Maintenance Standards manual and policy; ensure ongoing staff training. H 7.2.d Park Operations Ensure the annual operating budget reflects anticipated increased costs associated with the assumption of new property; including additional staff and/or contracted services. (Ongoing) H 7.3.a Ball Diamond Host regular meetings with ball diamond user groups as a collective; confirm discussions and decisions in writing. Conduct post-season and post-event discussions to aid in future planning. (Ongoing) H 7.4.b Sport Field Complete the development of field maintenance standards that can support the level of field quality sought by participants. H 7.5.d Playground Plan to budget funds necessary to ensure a maximum 15 to 20-year renewal cycle for playground equipment. (Ongoing) H 7.6.b Trail and Open Ensure annual budgets identify line items for capital allocation to new Space trail construction and operating allocation for maintenance of trails as defined for each category. (Ongoing) H 7.6.c Trail and Open Conduct a financial analysis of the continued operation of the Space Tottenham Conservation Area as a campground. If the Town is subsidizing camping, revise the rate structure for cost recovery or discontinue providing camping services. Regardless of the direction for camping, enhance the facility as a community park and promote activities and events to welcome the local community. H 8.1.b Program Identify current core and optional programs / events and monitor the Delivery range of options going forward. Include decision making criteria in Framework future program assessment. H 8.3.a Events Refine definition for a range of Events; including Signature events, roles and responsibilities and funding mechanisms.

Page 118 of 218

Page 202 of 341

Table 11: Summary of Recommendations Priority Ref. Theme Recommendation H 8.3.b Events Engage regular facility users to ensure pre-and post disruption caused by events is mitigated where possible while events continue to be held on dual purpose properties (sports fields). H 9.3.a Culture & Formalize long-term funding arrangements with the Gibson Centre, the Heritage South Simcoe Arts Council and other arts groups that have demonstrated ability to leverage Town funding to attract other funding sources. M 5.2.c Budgeting Develop a structured approach to costing of programs and services and to assist with setting user fees. Use this in conjunction with benchmarking User Fees against other communities, but adjusting for differences. (Ongoing) M 5.2.e Budgeting Seek Council approval for limited delegated authority to adjust User Fees based on publicly communicated criteria, and track ad-hoc adjustments to guide refinement of the fee schedule. M 5.3.a Policy, Planning Develop policies and operating procedures to provide greater certainty & Monitoring to operations and to set expectations for citizens. Include relevant staff / stakeholders in the development process. M 5.3.e Policy, Planning Conduct semi-annual planning meetings with District School Board & Monitoring representatives to share annual plans. (Ongoing) M 5.4.f Staffing / Ensure training programs are updated and adjusted as new skills are Volunteer needed to meeting changing program and customer needs. M 5.5.b Communications Work with Communications staff to develop a public engagement campaign that introduces services to residents with messages like “stay and play”, “meet your neighbour”, or “explore your community. (Ongoing) M 5.6.a Partnership PRC should initiate joint planning of programs, services, and facilities with the NT Public Library to seek efficiencies for both organizations in delivering services. (Ongoing) M 6.5.a Indoor Facility Review the criteria for concession operating hours and communicate the criteria and planned hours for operation of concessions. M 6.5.b Indoor Facility Explore and monitor senior government funding programs for opportunities to contribute to the cost of new and renewed facilities and prepare to take advantage of such program by having ‘shovel-ready’ plans for the next un-funded project. (Ongoing) M 7.1.b Park Planning Develop a policy for developer-built parks to ensure that they are constructed to standards that the Town can maintain. M 7.2.b Park Operations Consider options for service delivery, including contracting out of certain open space / park areas. M 7.2.c Park Operations Consider the use of technology to track maintenance activity and enhance data collection related to costing and user fee calculations. M 7.3.b Ball Diamond Provide information to league representatives that they can share with their users to report on actual costs and revenues for ball diamonds. (Ongoing) M 7.4.a Sport Field Monitor the satisfaction with, and demand for, sports fields to assess when additional capacity may be required. (Ongoing)

Page 119 of 218

Page 203 of 341

Table 11: Summary of Recommendations Priority Ref. Theme Recommendation M 7.5.a Playground Continue with plan to employ a third-party assessment of play structures to assist in setting out a repair, replacement, or removal priority list for future budget planning. (Ongoing) M 7.5.b Playground Engage neighbourhood residents in the planning process related to replacement and/or park redevelopment plans. (Ongoing) M 7.7.b Other Park Work with the Youth Advisory Council, or an interested group of youth, Facilities to initiate discussions on location and design features for permanent skate park (scooter, BMX) facilities. M 8.1.a Program Adopt a Program Delivery Framework to assist staff with decision Delivery making related to programs being offered, as well as to address the Framework demand for new programs. Include metrics to measure and monitor results. (Ongoing) M 8.2.b Recreation Establish agreed upon age ranges for all program provision and work Program with community partners to strive for consistency. M 8.2.c Recreation Consider providing “learn-to” options for new/introductory programs to Program assess demand. (Ongoing) M 8.2.d Recreation Offer programs as family or parent/child combinations. (Ongoing) Program M 9.2.a Culture & Continue to support the Museum on the Boyne with approximately the Heritage same level of operating funding and capital funding as dictated by a Building Condition Assessment. (Ongoing) M 9.2.c Culture & Work with cultural partners such as the Library and the Gibson Centre Heritage to develop heritage outreach programs that connect rural to urban areas and integrate with Town events and festivals. (Ongoing) L 5.2.d Budgeting Develop an operating cost model for any new capital facility, expansion or assumed public property. Ensure it is communicated to Council to identify ongoing operating costs and ensure resources are considered in annual budgets to match the incremental asset inventory. (Ongoing) L 5.3.b Policy, Planning Develop and annual cycle for planning and measurement (in & Monitoring conjunction with business planning). (Ongoing) L 5.4.b Staffing / PRC staff should integrate their planning with the work of other Town Volunteer Departments. (Ongoing) L 5.4.h Staffing / Continue to support and develop volunteers within Town program Volunteer areas. (Ongoing) L 5.5.d Communications Work with Communications and Economic Development staff to establish a proactive system of seeking public input. (Ongoing) L 5.5.e Communications Host annual “Town Hall” sessions with the public to share information with and gather feedback from the public. (Ongoing) L 5.6.b Partnership Initiate discussions with potential partners and establish working groups to formalize the process for coordinating programs. Medium Term – 2020 to 2022 H 5.2.b Budgeting Develop a business plan for each recreation centre and then manage to that plan.

Page 120 of 218

Page 204 of 341

Table 11: Summary of Recommendations Priority Ref. Theme Recommendation H 5.6.d Partnership Develop clear and early definitions and guidelines and written agreements for partnership projects that may require capital investment from both parties. H 6.5.c Indoor Facility Obtain capital or operating funding commitments from adjacent municipalities before committing to construction if their participation is required for the business case. H 6.5.g Indoor Facility Plan for a new indoor pool to be completed by about 2022. H 7.1.d Park Planning Develop a policy and a program to re-develop older parks, renewing facilities to meet current and projected needs of the catchment area. Develop a standard process to communicate with and engage residents in planning for redevelopment of existing parks. H 7.3.c Ball Diamond Consider lighting one diamond in Tottenham to assist with meeting increased demand. H 8.2.a Recreation Work with Club 54+ to assess additional older adult needs in the Program community, considering the use of alternate facility space; this may identify the need for a specific Older Adult Strategy. H 8.2.e Recreation Work with the recreation staff team and regular participants to develop Program goals (and measures) for fitness program delivery using a variety of criteria. H 9.2.b Culture & Negotiate with the adjoining municipalities to implement a fair sharing of Heritage costs and services, or move to a Town-only service model. M 7.5.c Playground Develop a plan to provide a fully accessible playground in each of the three communities. M 7.6.a Trail and Open Develop a trail classification system with clearly defined trail standards Space for each class of trail. M 9.2.d Culture & Formalize the relationship with the Banting Foundation to set clear Heritage expectations for both parties and to provide steady funding to contribute to operating and capital renewal costs. L 5.3. Policy, Develop specific Service Studies or Strategies to drill down to a level c Planning & of detail that provides specific direction related to a service area Monitoring (fitness) or age cohort (youth). L 5.6.c Partnership Consider establishing formal Committees or Advisory Councils, where appropriate, within staff capacity to manage, and the need is confirmed. L 7.1.c Park Planning Continue to develop larger drive-to destination parks, with a variety of facilities, that meet multiple needs. L 7.2.e Park Operations Work with local business to develop an “Adopt-a-Boulevard/Park/Flower Bed” program. L 7.2.f Park Operations Work with Finance staff to assess options for de-centralized maintenance depots to provide more efficient service delivery. L 7.6.d Trail and Open Improve physical and visual access to the Boyne River at Riverdale Space Park and other locations where the opportunity exists. L 7.7.a Other Park Monitor effectiveness of recently negotiated agreements with Tennis Facilities Clubs. L 7.7.c Other Park Monitor the need and interest in Adventure park amenities or future Facilities facilities.

Page 121 of 218

Page 205 of 341

Table 11: Summary of Recommendations Priority Ref. Theme Recommendation L 7.7.d Other Park Monitor and respond to the interest in lawn bowling. Facilities L 8.2.f Recreation Develop introductory programs in Physical Literacy to provide key skills Program for active participation throughout life. L 8.2.g Recreation Engage youth to research new options to provide meaningful youth Program program choices. A Youth Strategy may be needed in future. L 8.3.c Events Explore options for year-round events to be held, especially at Museum on the Boyne. L 9.4.a Culture & Consider transferring responsibility for Heritage to the Planning Heritage Department. Long Term – 2023 to 2029 H 6.5.h Indoor Facility Plan for a new ice pad to replace the ice pad at the Beeton Arena. H 6.5.i Indoor Facility Plan for a new community facility to replace the Beeton Arena to be completed by about 2022. M 7.4.c Sport Field Staff should assess the need for neighbourhood parks vs the opportunity to accept cash-in-lieu of parkland to assemble funds to acquire larger parcels of land to develop future campus style facilities.

Page 122 of 218

Page 206 of 341

100

Page 123 of 218

Page 207 of 341

Parks, Recreation & Culture

Master Plan

Appendices

January 2018

700160-0014(3.0)

Page 124 of 218

Page 208 of 341

ACKNOWLEDGEMENTS

Client: Town of New Tecumseth Patrick D’Almada, Director Parks, Recreation & Culture

Project Team: Colliers Project Leaders Inc. John Alley, Director Jennifer Reynolds, Senior Consultant Josie Lee, Senior Advisor

Colliers Project Leaders Inc. 3027 Harvester Road, Suite 101 Burlington ON L7N 3G7 905-639-2425

Page 125 of 218

Page 209 of 341

TABLE OF CONTENTS

Appendix A: Policy Development ...... 4 Appendix B: Demographics...... 7 Appendix C: Development & Growth ...... 9 Appendix D: Mapping ...... 10 Appendix E: Facility Inventory ...... 14 Appendix F: Facility Utilization ...... 15 Appendix G: Sport User Group Consultation ...... 16 Appendix H: Council Consultation ...... 20 Appendix I: Allied Partner / Focus Group Consultation ...... 24 Appendix J: Culture & Heritage Consultation ...... 26 Appendix K: Staff Consultation ...... 28 Appendix L: Benchmarking ...... 30 Appendix M: Web Survey ...... 36

Page 126 of 218

Page 210 of 341

Appendix A: Policy Development

As noted, a number of Policies are either in progress of review and updating, or have recently been completed. There are several policies that could be considered for next steps priority. In all cases, engaging relevant staff and stakeholders in the development and implementation will assist in ensuring buy-in, ease of administration and public satisfaction. Pending Council approval, share widely and ensure staff at all levels are aware of the policy as it may impact their area of work. Develop procedures which outline steps for staff to follow to implement Council policy. The following topics should be considered for policy development. The rationale and benefits of each are discussed.

 Space Allocation Policy Space allocation defines who will receive permits to use municipal space and should be based upon principles to guide decision making. Municipalities can review their existing “processes” as the basis to develop new or refine existing policies. Engaging major user groups in the process is imperative as it assists in communicating needs between various (often competing) user groups, helps set shared priorities for use of space and encourages transparency when decisions are made going forward. At a minimum, the policy should include sections to address: ▪ definition of prime and non-prime space ▪ priority for age based use (children and youth, adult, older adult) ▪ priority for introductory vs competitive ▪ provision for “learn to” and “public” use (public skating) ▪ grandfather clause for established groups (should be reviewed to ensure that groups are not grandfathered forever, even though their membership may completely turnover from the original group) ▪ access for new and emerging groups to receive space ▪ priority for resident vs non-resident use (recognizing that non-resident use in some circumstances is essential (financial viability, to field appropriate competitive teams in sport, to draw from other municipalities to ensure a program may be offered to a specific program need) ▪ process to permit groups to grow their programs ▪ process and timeline to “turn back” space Depending on the timing for the renewal of Beeton facilities, a strengthened ice allocation policy will be required to address growing ice demands until a new ice pad is available.

 Grant Program Review Issue a call for volunteers to assist in re-vamping the Grant Program. Develop a Conflict of Interest guideline to ensure transparency and best use of volunteer members. Assign some previous grant recipients as operating budget line items to identify their more aligned role with the Town (BIA’s, Gibson Centre, others) and to minimize their need to go through the same application process as community organizations and sport groups. Recognize their role as “extension of Town services” and their need to receive Town support in order to leverage other levels of Government grant funding.

Page 127 of 218

Page 211 of 341

 Alcohol Management This policy will provide guidance to the operation of facilities licensed for the serving of alcohol. Guidelines related to the facility itself, personnel providing service, communication requirements and staff oversight would be key elements of this policy. (Similar policies have been developed in other municipalities which could serve as a basis for review)

 Fee Waivers Many groups and organizations request that staff “waive” fees associated with the rental of facilities, provision of Town equipment or event fees. While every organization will be able to justify why their group should not pay the prescribed fees, in the absence of an approved policy, staff usually do not have the authority to waive fees which have been approved by Council. Yet having a policy that can guide decision making and is understood clearly by users, can assist with community building and volunteer growth. Assistance for groups getting started having access to meeting room space, or to host their AGM for example. It is preferred to have a stand-alone policy rather than wrapping it within the Grant policy.

 Affordable Access With User Fees being reviewed and increased in most cases for programs and services, there will be a concurrent growth in people who will not be able to access the services as the fees will be cost prohibitive. Affordable access policies which are developed to respond to unique community needs and are founded on principles of fairness and confidentiality, will assist staff in ensuring public services are available to those in need. Parks and Recreation Ontario provide a guide to developing a policy framework. http://www.prontario.org/index.php?ci_id=3354

 Alternative Service Delivery As the Town continues to grow and considers new programs and services, a framework to assist in deciding whether the Town or others should directly deliver would enhance the decision-making process for staff. As noted in the Program Delivery model, if a program is needed, a filtering should be used to assess who is in the best position to provide the program.

 Affiliation Over the past several years many new groups have emerged as community service providers, adding to the historic organizations that have delivered programs for many years. This had led to confusion regarding how the Town deals with its partner organizations. An Affiliation Policy could assist with setting priority for how the Town schedules space, provides staff support, applies user fees and charges and works with volunteers. An Affiliation policy in essence, defines the parameters required by the organization that permit them to become “affiliated” with the Town, making it clear to all groups who and why certain groups receive certain benefits. Such policies usually require organizations to meet minimum requirements for their structure (Board of Directors, Executive Committee, Constitution and By-Laws, Open meetings and an annual AGM to name a few). Consideration as to whether the groups are not-for profit or in business for private gain is often also considered in this policy.

 School Use / Joint Use Agreements Both District School Boards noted that community access to their facilities currently exists. Staff are in discussions to formalize a Joint Use type agreement that would establish the guidelines for shared use of both the Board facilities and Town facilities. Not only would this assist in making fuller use of the facilities, but it would assist staff in monitoring the groups that have space needs and how this should be considered in future facility planning for Town and School facilities. Shared understanding of the impact of shared use is critical to ensuring each party respects their own facility needs. (school

Page 128 of 218

Page 212 of 341

recess impact on adjacent parks, school teams impact on early season use of playing fields, Town maintenance levels that could be provided to shared facilities.

 Partnership Criteria Many groups and organizations will identify themselves as “partners” with the Town. This can mean anything from renting a Town facility, to working closely to develop services which meet community needs and build on strengths of both parties for a greater outcome. A Partnership Policy would assist the Town in setting guidelines to be considered when they work with another party (risk identification, financial impact, decision making, role on site, etc.). This could be helpful when the Town works with its many community organizations on “Event” hosting, as well as to assist staff in setting priorities when being requested to “partner” with new organizations or when in receipt of unsolicited requests to provide new services.

Page 129 of 218

Page 213 of 341

Appendix B: Demographics

Population by Age

60% 57.0% 54.5% 52.2% 50%

40% 33.7%

30% 24.7% 23.1% 22.5% 23.0% 20%

9.3% 10%

0% Youth (13 - 18 years) Adult (19 - 59 years) Older Adult (60+ years)

Survey Data New Tecumseth 2016 Census Ontario 2016 Census

Household Composition 60% 52.4% 50% 42.5% 40% 35.7% 33.8% 30.5% 28.7% 28.8% 30% 23.5% 24.0%

20%

10%

0% Couple-family households with Couple-family households without Other households children children

New Tecumseth Survey Data New Tecumseth 2011 Census Ontario 2011 Census

Page 130 of 218

Page 214 of 341

Household Income 80% 73.0% 69.7% 70%

60%

47.1% 50% 44.1%

40%

30% 23.9% 22.3% 20% 8.9% 10% 6.3% 4.7%

0% Under $50,000 Between $50,000 and $100,000 Over $100,000

New Tecumseth Survey Data Toronto CMA 2011 NHS Ontario 2011 NHS

Page 131 of 218

Page 215 of 341

Appendix C: Development & Growth

Table D.3 - Projected Growth by Cohort

1 1

4 4

20 20

- -

6 6

Change

% Change % 201 Age 2016 2021 2026 2031 2036 2041 20 0-4 24,278 27,185 29,419 29,975 29,663 30,010 5,732 23.6% 5-9 25,923 26,807 29,607 31,975 32,642 32,417 6,494 25.1% 10-14 26,734 27,767 28,564 31,445 33,906 34,654 7,920 29.6% 15-19 29,773 28,817 29,818 30,732 33,722 36,306 6,533 21.9% 20-24 33,371 30,911 29,811 30,967 32,026 35,037 1,666 5.0% 25-29 30,606 34,289 31,421 30,474 31,806 32,982 2,376 7.8% 30-34 30,010 34,418 37,418 34,667 33,850 35,408 5,398 18.0% 35-39 29,379 33,114 37,164 40,160 37,506 36,795 7,416 25.2% 40-44 30,831 31,575 35,050 39,134 42,139 39,572 8,741 28.4% 45-49 34,131 32,918 33,503 37,141 41,292 44,349 10,218 29.9% 50-54 41,976 36,668 35,238 36,013 39,865 44,173 2,197 5.2% 55-59 38,420 43,401 38,037 36,634 37,586 41,599 3,179 8.3% 60-64 31,710 39,341 44,142 39,016 37,706 38,847 7,137 22.5% 65-69 28,392 32,258 39,793 44,603 39,782 38,624 10,232 36.0% 70-74 21,776 28,104 32,119 39,619 44,433 40,030 18,254 83.8% 75-79 15,523 20,338 26,581 30,734 38,077 42,871 27,348 176.2% 80-84 11,040 13,320 17,632 23,465 27,582 34,484 23,444 212.4% 85-89 6,888 8,129 10,066 13,600 18,514 22,282 15,394 223.5%

90+ 3,786 5,132 6,472 8,333 11,496 16,211 12,425 328.2%

Total 494,547 534,492 571,855 608,687 643,593 676,651 182,104 36.8%

Page 132 of 218

Page 216 of 341

Appendix D: Mapping

Page 133 of 218

Page 217 of 341

Page 134 of 218 Page 218 of 341 11

Page 135 of 218

Page 219 of 341

Page 136 of 218

Page 220 of 341

Appendix E: Facility Inventory

Town of New Tecumseth

Facility Type Capacity Key Feature Hall 220 Partial kitchen Alliston Memorial Arena Arena Floor 1,200 Hall 185 Full kitchen Beeton Memorial Arena Arena Floor 1,000 Seniors Room 50

Small Gym 100 Tottenham Community & Fitness Centre Large Gym 250 Full kitchen Whole Gym 350 Full kitchen Arena Floor 1,300 Boardroom 15

Sports Grill 60-265 Catering service Page 137 of 218 New Tecumseth Recreation Centre Party Room 20 Field House/Arena Floor 1,300

Source: Town of New Tecumseth website/Leisure Guide

14 Page 221 of 341

Appendix F: Facility Utilization

0 100 200 300 400 Number of Respondents Frequent Users 5+ time / month Infrequent Users < 5 time / month

Page 138 of 218

Page 222 of 341

Appendix G: Sport User Group Consultation

Focus groups were conducted in March and April to seek input into the Master Planning process. A series of questions were posed to each group. In the case of the Outdoor baseball diamond users, a subsequent meeting was held to further delve into their interests and issues, using a summary document from the initial meeting to serve as an Agenda guide. All groups were encouraged on more than one occasion to complete the on-line public survey.

Organization Participant South Simcoe United FC (Soccer) Jeff Armstrong County FC (indoor soccer) Steve DeMedeiros Tottenham Ladies Indoor Soccer Sheila Basso Alliston Junior Roller Derby Sean Murphy Renegade Derby Dames Ann Murphy Beeton Athletic Association Doug Kowalinkski, Tanya Muir Alliston Mixed Slo pitch Tammy Longland Alliston Ladies Slo pitch Donna Watson Men’s Masters Slo pitch Ron Reid (TBC) TNT Minor Baseball Mike Johnson Tottenham Oldtimers Doug Dwyer Tottenham Men’s Slo pitch Doug Dwyer Tottenham Merchants Brad Young Tottenham Ladies Lob Ball Susan Jalbert/Bev Steves Tottenham/Beeton Minor Softball Peter Browne Alliston Hornets Junior C Hockey Club Ken Cowen TNT Minor Hockey Donna Horan, Colin Iddison AMA Task Force Fran Fagan, Rob Holiday, David Rea, Councillor Beattie, Councillor Whiteside Tottenham Tennis Club Brian Adams Alliston Tennis Club Andrew Kokelj Saturday Night Hockey Mike Brio Beeton Curling Club Mary Jane Archer

Page 139 of 218

Page 223 of 341

Tottenham Men’s Hockey Bo Neiderhuber

Strengths • Field House at NTRC is good; outdoor soccer fields are adequate • Generally speaking, booking process works well; particularly block booking process (fields and arena) • Front customer staff are attentive to customer needs • Staff showing that they are understanding the issues between the communities and empathizing with challenges this brings • Facilities in NTRC are good; dressing rooms clean • Being able to see the results of your efforts when facility is upgraded at AMA • Available ice time meeting needs; some prime-time challenges noted • Maintenance levels are good, even after events (indoor facilities) • Tennis Club Agreement with Town and School Board; adds predictability to planning and cost- sharing

Challenges • booking process for outdoor fields is not aligned with timing in terms of Board turnover and registration dates; making it difficult to confirm field needs for deadline dates requested • continued ability to find volunteers • booking of facility and driving revenue (concessions, events) should be recognized through Town contribution to operations or fee waivers of some kind • user fees are inconsistent for use of arenas; same fee for local groups and non-residents/private groups • use of baseball diamonds to host an annual event that takes over the park; causes damage to facilities (special event taking priority over ball) • lack of timely information related to changes to ice schedule; changes to public skating and impact on previously held ice time • feel that community groups are service providers for kids as Town offerings are minimal; yet are not treated as meaningful service providers in all instances • “Grandfather” clause for booking process needs review • Communication between groups and staff is an issue • Joan Sutherland field is used as an unofficial Dog Park • Beeton facility and amenities when ice is in are not acceptable • Sustainability of funding model (hourly surcharge) at the AMA in the long term • Condition of fields, especially when hosting visiting teams/tournaments, needs improvement • Fairness in ice allocation for hockey tryouts given the timing on putting the ice into the different ice pads • Condition of ice for curling is a challenge • Administration process is not efficient; even for groups that have had the exact same booking needs for 20+ years; if contracts serve as invoice and has errors, can show group in arrears • Lack of heat in AMA floor a deterrent; older building HVAC system difficult to monitor • Facility heaters in seating area for NTRC should be turned on when certain temperature is hit; not ask for staff to consider it

Page 140 of 218

Page 224 of 341

• Need a set of 3 tennis courts (either a new build or reconstruction needed in Tottenham) • Location of Alliston tennis courts difficult for surveillance leading to vandalism • Ice fees seem unfair when you compare amenities between the different facilities • Competition with Nottawasaga for meeting needs of men’s hockey • Paying user fees, but trouble explaining to members where the fees go when condition of fields remains an issue • marketing to community steady increases in user fees can have opposite effect on revenue if groups end up booking less time • timing related to certain aspects of the booking process makes it difficult to bid on events or tournaments (uncertainty around space availability) • NTRC, while positive, is hard to access and future expansion should consider this • challenges related to historic approach to providing minor hockey within the 3 communities; hampers ability to move forward on behalf of the kids • inconsistency in what group is required to do, and what Town staff may provide (between different user organizations) • changing staff and loss of corporate memory is difficult for groups; also causes delays in bringing things to timely conclusion • ice hourly rate is fair, but do not appreciate the “nickel and dime” approach for other items (tables and chairs, costs for other items) • staff support for weekend events/tournaments, on diamonds • transparency and proactivity in communication with Town • inconsistency in enforcement of policy (requirement to purchase Insurance)

Opportunities and Items for future consideration • development of future fields should consider campus approach to maximize amenities at locations, share coaches and training program and make it easier for parents with more than one child • encourage all community sport organizations to ensure they have a hardship policy; consider engaging others to assist in implementing based upon acceptable criteria • groups using Town gym are uncertain about fees and regulations to access school gyms; improved communication in this area is needed • on-line access to booking schedules is desired by many users • regular communication with major diamond users to work collectively; history related to how diamonds were provided and role of Town has caused negative response yet groups wanting to work collectively to improved solutions • opportunity to work with sports to align their activities with Town events to share information, profile the activity, showcase local talent etc. • encourage dialogue among users of similar facilities to share information on program needs (i.e. football cleats are hard on turf, impacting soccer) • fees charged to groups using the Field House need review; assumptions when it first opened and everyone was encouraged to book space are now proving to highlight inconsistencies (i.e. private groups vs local, youth based groups; private youth vs local adult users) • consider impact when developing new procedures (minimum 3-hour charge; $10-hour surcharge) in terms of groups ability to adhere and can result in less revenue overall • preference to natural turf if maintenance levels are adequate (vs artificial turf) • written ice allocation policy

Page 141 of 218

Page 225 of 341

• until future of Beeton facility is determined, consider increasing use of community room in upper level (some see Alliston as getting all the programs) • development of criteria and authority related to field conditions to cancel events, games etc.; including a review of process to report concerns for timely remediation • Agreements with Tennis Clubs to assist in identifying timing for facility improvements, cost- sharing and expectations for all parties (public hours, use by others etc.)

Page 142 of 218

Page 226 of 341

Appendix H: Council Consultation

Individual members of Council (including the Mayor and Deputy Mayor) were interviewed in a 1:1 setting and asked a series of questions. The information is summarized and has been used as an input to the document and recommendations.

We also consulted with the following Committees and Task Forces:

Organization Participant AMA Upgrades Task Force Committee Fran Fagan, Rob Holiday, David Rea, Councillor Michael Beattie, Councillor Paul Whiteside. Staff: Patrick D’Almada, Jeff Peyton, Jill Jones. Not Present: Councillor Marc Biss, Deputy Mayor Jamie Smith. Beeton Facility Planning Task Force Jim Cerswell, Charlie Lisk, Ray Lisk, Tracy Andrews, Pat Canston, Samantha McDaid, Deputy Mayor Jamie Smith, Councillor Norcross, Councillor Ross Staff: Patrick D’Almada, Len Mikulich (Secretary) Heritage New Tecumseth Janine Harris-Wheatly, Michelle Biss, Stephen Mrasek, Roy Sherman, Lory Whittemore, Councillor Shira Harrison-McIntyre. Staff: Patrick D’Almada, John Miller, Katie Huddleston, Gail Akins, Len Mikulich (Secretary) Not Present: Councillor Donna Jebb. Museum on the Boyne Advisory Committee Katie Huddleston, Jackie Baillie, Cheryl Brinn, Councillor Fran Sainsbury, Ralph Wilding, Len Mikulich (staff), Councillor Stan Daurio (Innisfil), Not Present: Councillor Gary Lamb (BWG); Councillor Scott Anderson (Adj-Tos) Accessibility Advisory Committee Debbie Bushby, James Farah, Nancy Milligan, Kelly Morello-Love, Olivia Vandorp, Michelle Woodward, Janine Haris-Wheatley, Councillor Donna Jebb. Staff: Len Mikulich (Secretary), Patrick D’Almada.

Strengths

• More recently developed recreation facilities (NTRC, TFCC, Trans Canada Trail newer parks) • Working in partnership with others to deliver programs and services (i.e. public health, tennis clubs) • Improved quantity and choice of direct programs (seniors, special needs, camps)

Page 143 of 218

Page 227 of 341

• Good decision to get out of the restaurant business • Group sports – Town provides facilities and groups organize and deliver the sports; no need to offer everything as many community groups do a great job (i.e. karate, dance, gymnastics) • Strong volunteer base in community • Potential for Hornet’s Nest as an Events facility, if properly promoted and available for major events and home games • Canada Day, Mayor’s charity event • New staff team; improving profile of recreation in community • Facilities are reasonable for a community of this size • Partnership with Rotary Club for Riverdale Park • Mel Mitchell complex; lots of fields, partnership with football club, matched funding; consolidation of facilities improves maintenance efficiencies • Opportunity when community steps up to assist with projects (fund raising, matching funding, surcharge at AMA etc.) • Trail system – can be enjoyed by many • Tottenham Conservation Area – “diamond in the rough”; provided upgrades completed and improved marketing

Challenges • other than museum and library, little investment in Culture however need to determine Town role in culture given other organizations and their programs and services • delivery of fitness programs well received and needed for affordable access, however in time competition with the private sector may be an issue • need for an indoor pool understood; requires strong business plan • grant program is not working appropriately; lacks transparency, is difficult at Council meetings, requires improved and earlier communication to public; “notwithstanding clause” is an issue, inconsistency in decisions is problematic • maintenance standards for outside facilities (lights, weeds, lining) • facility infrastructure renewal will be a challenge; i.e. Tottenham ice plant; investment in reserves is not keeping pace with future need • communication with groups and organizations (not timely, not enough detail, no consideration of the impact of certain policies being implemented) • staff not doing what they say they will do in a timely manner; frustrates groups • future of Beeton Arena; Official Plan upon amalgamation noted expectations related to facility provision going forward however Council needs to determine priorities and how to maximize investment • concept of providing equal facilities in all three areas is unrealistic but some residents expect this • funding associated with the health-related activities of the Banting Homestead (not appropriate use of property taxes) • costs associated with ensuring maintenance standards are met on trails recently built • too many verbal agreements; need to formalize and ensure roles and responsibilities are clearly defined; transparency and clarity are paramount • ensuring timely delivery of projects once budget is approved; they can take too long and are often delivered well past expected date • additional policies to assist staff are required i.e. Space Allocation – provided they are communicated to the groups in advance (cited conflict with minor hockey and the home show)

Page 144 of 218

Page 228 of 341

• staff need to troubleshoot where issues lie and take proactive action; cannot wait for a problem to surface and then scramble to try and fix it • managing expectations of new residents that may have been told inaccurate or different information by their home builder (what facilities to expect) • PRC becomes catch-all for projects that “don’t have a home”; creates confusion and overburdens staff • Community groups can “leapfrog” staff and go direct to Councilors • maintenance standards (public view of riverbanks, flowers, washrooms in parks) • need to continue to communicate the value of investment of public funding into projects (i.e. Trails) when residents are looking for other infrastructure investment such as roads • ensuring kids and seniors fees are fair and accessible • ensure standards for parks and park facilities in new developments are managed by staff; not to set the bar too high and be aware of implications in future (maintenance, park redevelopment costs); determine standards for existing parks and facilities – whether they need to match newer investments; ensure demographics are assessed to deliver correct amenities • newer parks are suitable, however costly to maintain and prohibits land assembly for consolidating more amenities / sport fields etc. • need more programming for seniors • not much for the “tween” age group – need a major skatepark

Opportunities and Considerations for future review

• improved coordination for all sport; including those organizations working independently from PRC • consider offering more “fringe” type activities – need to engage youth • fund raising campaigns, sponsorship and naming rights can all be revenue streams under the right circumstances (timing and optics important) • definite opportunity for individual program sponsorships; i.e. success with Tim Horton public skates • improved coordination between the Museum and the Library • potential partnerships with more and varied partners – School Boards, YMCA; opportunity to consolidate facilities in a “hub” concept • working collectively with all departments across the organization • maximize use of amphitheater • consider lighting some outdoor fields to maximize use • open up access along the river at Riverdale Park • consider other mechanism/staff/ volunteer involvement to deliver Grants Program; review program and develop a new methodology to deal with grants, fee waivers (transparent and consistently applied; well communicated) • improve communication related to the wonderful asset that is the Tottenham Conservation Area; residents are not aware of it • ensure Council is aware of potential community issues in a timely manner • work closely with volunteers (including more formal recognition) to assist in service delivery and continue to ensure facilities are well used; need to harness the passion and support volunteers with strategic investment from Town

Page 145 of 218

Page 229 of 341

• consider larger parks with more facilities rather than small, walk-to parkettes with few facilities • review role and role clarity for the delivery of arts and cultural programs; work with partners (Gibson Centre, South Simcoe Arts Council) • can gymnasium at Union School be maintained in any re-development plan? • more “learn to” program offerings; consider diversity of community • need for an indoor pool; including partnerships and financing options; explore dedicated levy depending on consultation/survey results; user fee profile may also be different depending on how it is financed and who will be using it; timing critical in terms of existing debt burden • consider an off-leash dog park in each community • user fees seem fair and reasonable, however need an affordable access policy based upon an analysis of what is affordable and how to fairly implement a subsidy program or work with partners to ensure access where needed (public health, hospital, others) • user fee recovery targets should be set with a clear determination of what should be paid by tax base and what should be recovered by users (varying views expressed on this subject) • develop more formal volunteer policy; recruitment, recognition, support • re-development of Beeton facility pending verification of what facilities are needed; consider gymnasium, meeting rooms, possible connection to library, indoor pool • despite Council direction in 2017 related to the collection of non-resident fees, this issue still requires attention particularly as many facilities and organizations rely on non-residents to ensure they are operating as they are intended; need to ensure cost to administer any incremental user feel policy is not prohibitive or passed on the volunteer to collect; consider model for Library service provision to adjacent municipalities • need to re-visit cost sharing expectations for the Museum (if truly representing South Simcoe) • reach out to available services and expertise to provide support to certain segments of the community; immigrant women, women of Japanese descent working at Honda • work more closely with the Library; consider a joint model when the Tottenham branch is built (noted model in Bradford) • recognize diversity of growing community and plan accordingly

Page 146 of 218

Page 230 of 341

Appendix I: Allied Partner / Focus Group Consultation

Focus groups were conducted in March and April to seek input into the Master Planning process. A series of questions were posed to each group and organization. All participants were encouraged on more than one occasion to complete the on-line public survey.

Organization Participant Alliston BIA Linda Spurr Beeton & Tottenham BIA Susan Iacoucci Library Services (CEO) Mark Gagnon Nottawasaga Conservation Authority Byron Wesson YMCA Rob Armstrong Simcoe County District School Board Andrew Keuken South Simcoe Catholic District School Board Jennifer Sharpe 54+ Club Carrie Sugar, Diana McPherson Open Space/Trails Neil Arbic, Pat Callan, Wayne Callan, Steve DelaBastide Lions Club Allison Stumpo

Strengths • appreciate relationship with the Town and their role in auditing financial records (BIA); role with human resources and legal services as needed (Library) • recent partnership on Family Day very well received • Canada Day partnership • Library facilities well cared for by facility staff • Improved communication with Town staff • Staff very responsive for individual needs and responding to requests • New leisure guide is good • Some agreements with DSB are positive and working well (shared use of tennis courts, field) • Circulation of District School Board Accommodation and capital plans to municipalities can yield positive discussions and identify opportunities dedicated seniors space in Alliston welcomed • seniors centre volunteer based • great variety of seniors’ programs offered • Stewardship group that assist with clearing trails

Page 147 of 218

Page 231 of 341

• Range of features – heritage trees, archeological sites, endangered species habitat, history of trails • Lions Club supportive of Town events (Rubber Duck race, Potato fest)

Challenges • Mechanism for funding support via Grant program (should not be under same process as other community groups due to their relationship with Town and authority under the Municipal Act; BIAs) • Communication could be enhanced with Town staff (proactive) • Facilities to grow programs and services are limited (Library) • Opportunity to work collectively on joint marketing efforts • Timing alignment and process for funding (Ministry of Education) can make it difficult to align projects with local municipality no access to seniors’ centre unless you drive • improved communication between agencies supporting seniors • using on-line services challenging for some seniors • increased fee to use walking track (no communication, no seniors discount) • facility in Alliston; need options in Tottenham and Beeton • include more profile for 54+ in Leisure Guide • continued development to the Trans Canada Trail • maintenance levels for woodlots and woodlot trails • no place to toboggan in Beeton or Alliston (just Tottenham Conservation Area) • customer service to book a Town facility is slow/unresponsive Opportunities and Items for Future Consideration

• improved clarity and role definition related to Special Events (and BIAs) • opportunity to work in partnership on future facility development; cooperative program / event planning • partnership model with YMCA has worked in other communities and could be explored • joint use agreements with DSBs; joint capital project development with DSBs • new elementary schools have child care facilities, creating opportunity for partnerships • work with local taxi companies to develop a support program for seniors to access facilities • improved ongoing communication between PRC staff and Seniors Board/Executive • ensure provision of trails and areas for off-road travel is developed in pace with new development • continue to promote unstructured recreation, access to out-of-doors • ensure parking provided in conjunction with trail development • continue to coordinate with other like-minded organizations (Bruce Trail, South Simcoe Field Naturalists etc.) • review fee waiver policy (not having to present to Council) • continue to provide accessible playground features in parks

Page 148 of 218

Page 232 of 341

Appendix J: Culture & Heritage Consultation

Focus groups were conducted in March and April to seek input into the Master Planning process. A series of questions were posed to each group. All participants were encouraged on more than one occasion to complete the on-line public survey.

Organization Participant Heritage New Tecumseth Janine Harris-Wheatly, Councillor Shira Harrison- McIntyre, Lory Whittemore Museum Advisory Committee Katie Huddleston, Jackie Baillie, Cheryl Brinn, Councillor Fran Sainsbury, Ralph Wilding, Len Mikulich (staff), Councillor Stan Daurio (Innisfil), Councillor Gary Lamb (BWG) South Simcoe Arts Council Charles Cooper, Michelle Eissler, Lynda Mitchell- Reynolds

Strengths • moving forward on important Heritage projects (Old Beeton Town Hall, CD Study in Beeton) • solid support from Town staff • collaborative work environment • funding to do research to support studies needed • kids’ museum programs • displays at museum • proximity of museum to Rotary Park and the Boyne river • Wall of Honour • Good collaboration with the Town and Arts on Main, Youth Arts by the River etc. Challenges • increased budget for plaques • new signs on inactive cemeteries needed • more work to do building the registry for designated properties • staff have insufficient time to dedicate to this aspect (heritage) • museum washroom facilities • new roof needed at museum • potential loss of service club support due to declining numbers • age of volunteers • need more promotion for the museum • work more closely with the Town to clarify funding

Page 149 of 218

Page 233 of 341

Opportunities & Items for Future Consideration • have Planning staff involved in Heritage • continued focus on archaeological opportunities • opportunity to address “cultural landscapes” • museum to continue to work in partnership with others • strengthen and formalize funding support from other “partners” • increased promotion of the museum to neighbouring municipalities • continue with long term capital management plan for museum buildings • development of a heritage garden • consider possible museum expansion as part of Rotary Park Master Plan process • continue to dialogue with PRC senior staff and Library staff related to arts programs; to provide a range of programs in visual arts; showcase local artists • develop SSAC as feeder system for youth and the arts • review Grant program and develop annual line-item budget support (remove grant process for some organizations that can leverage other funding with direct TNT support) • continue work with BIAs and Economic Development to further strengthen the role of the arts and business/economic development

Page 150 of 218

Page 234 of 341

Appendix K: Staff Consultation

Staff were interviewed using a variety of feedback methods; one-on-one interviews, focus groups with staff in similar work groups and input sessions with the management group and Technical Advisory staff team. Staff in Corporate Services as well as PRC were included.

Strengths

• steady progress related to trails development (TCT) and future connections in planning stages • excellent fitness facilities • very active and committed sports community • facility development made possible due to growth and Development Charges • new splash pads (although creates imbalance with other facilities not up to standard) • recreation and culture programs growth steady and well received • Corporate facilities and indoor recreation facilities maintained to a good standard • growth in new subdivisions has brought new parks to community • strong volunteer core; well run Special Events with volunteer led organizations • PRC revenues approximately 50% cost recovery (acknowledge room for growth however) • Museum on the Boyne is an asset for community; facilities unique to area and strong historic connection • Intent to develop Business Plans will assist with setting targets and measuring success • New staff and changed organization structure met with positive response • Staff teams in similar work areas support each other • Good relationship with a number of partner organizations in community (i.e. Rotary Club, Nottawasaga Conservation Authority, Beeton Fairgrounds) • Have had success with the approach to formalize agreements and work closely with partner organizations in the process • Development Charge revenue based on growth projections on target and expected to stay strong for next 5 years or so • New Program guide for PRC is a welcome improvement; fresh look, well received • Projects to install solar panels on select facilities is a positive step

Challenges

• future and use of the Tottenham Conservation Area • reconciliation of ice usage at the various arena facilities • balancing provision of sport with other forms of recreation; culture • continued growth in ball hockey proving challenging in relation to scheduling of facilities and staff impact for maintenance • role for PRC related to Culture and Heritage • need for pre-school age group to be addressed • future need for an indoor pool • more opportunities for children with disabilities are needed; to allow kids to learn to play recreational level sport in the community • maintaining proactive communication with all staff who “need to know” • Museum staffing level and funding level is below comparable museums in other locations (and no front-line customer service staff to greet visiting public)

Page 151 of 218

Page 235 of 341

• need to formalize agreements and address some community expectations that historically have been provided, but may now be ineffective or cost prohibitive • new policies and procedures are OK, but need to ensure staff are able to manage the requirements in a timely manner • growth of recreation and culture programs and ability to maintain quality standards and appropriate service delivery • costs to service debt impacting operating budgets • as new facilities have come on line, expectations related to standards in older facilities becomes an issue; speaks to need for lifecycle maintenance program with funding • most direct program delivery aimed at school age and youth; needs are across all ages and a variety of existing (and new) interest areas • funding projection for a potential future Beeton facility is outdated; needs to be updated to reflect current thinking for facility components and costs as well as growth vs existing benefit calculation in order to apply DC’s • until future of Beeton facility is resolved; challenge to balance investment to keep facility in good repair • funding model for Museum on the Boyne • enhanced use of social media (outside “normal” office hours given the services delivered by PRC on evenings and weekends) • as public assets are assumed, impact on maintenance staff to keep up with parks and other public space (boulevards) is a strain; increased level of complaints about outdoor park and open space maintenance • nature of agreement with Banting Homestead relative to facility and property; and their health service focus (diabetes) • non-resident fee issue • lack of any meaningful grant programs from other levels of Government • finding qualified staff to meet program growth

Opportunities & Considerations for future review

• develop a framework for the multi-year redevelopment of existing playground structures on a priority basis • opportunity to adjust park block size and location in select draft plans; consider sale of land to change the size or configuration • need for improved role clarity related to special event delivery • analyze trends and provide direction for the development of off-leash dog parks • work towards imbedding a quality assurance component to all staff training; HIGH FIVE for example, related to school age programs • potential for a dedicated capital tax levy directed to a specific project • assess need for and best location for future artificial turf field • opportunity to streamline the process for hosting events working within all departments to create more of a “one stop” system • more comprehensive AMP (to inform capital forecast) • identify services that could be contracted out to focus staff on priority needs that maximize their skill sets • need to develop a fulsome costing exercise to assist in setting and defending user fees •

Page 152 of 218

Page 236 of 341

Appendix L: Benchmarking

2015 FIR per capita (2016 population) $300

$250

$200

$150

$100

$50

$0 Town of Bradford Town of Town of Caledon Town of East Town of Innisfil Town of New West Gwillimbury Orangeville Gwillimbury Tecumseth

Programs Facilities Parks Culture Total

Page 153 of 218

Page 237 of 341

Town of New Tecumseth

Facilities and Comparators

Town of New Tecumseth

Facility Type Capacity Key Feature Hall 220 Partial kitchen Alliston Memorial Arena Arena Floor 1,200 Hall 185 Full kitchen Beeton Memorial Arena Arena Floor 1,000 Seniors Room 50

Small Gym 100 Tottenham Community & Fitness Centre Large Gym 250 Full kitchen Whole Gym 350 Full kitchen Arena Floor 1,300 Boardroom 15

Sports Grill 60-265 Catering service New Tecumseth Recreation Centre Party Room 20 Field House/Arena Floor 1,300

Town of Bradford West Gwillimbury

Facility Type Capacity Key Features Ice (2 pads) 180 each BWG Leisure Centre Multipurpose Room 140 Kitchen MPR – divided (2) 70 each Kitchen Bob Fallis Sports Centre Rink Bradford Lions Building Meeting Room 40 BWG Finance Building Meeting Room 60 Bondhead Community Centre Banquet Hall 135 Kitchen Auditorium 150 Kitchen Bradford & District Community Centre Arena Floor 1000

Page 154 of 218

Page 238 of 341

Town of Caledon

Facility Type Capacity Key Features Ice (2 pads, 1 year-

round) Albion Bolton CC Banquet Hall 400 Kitchen A, B, C Multipurpose rooms (25/40) Alton Library and CC Meeting Room 50 Belfountain Hall Hall 60 Fitness Centre

Gymnasium Pool Caledon Centre for Recreation Squash and Wellness Youth Centre Climbing Wall 300 (or 3X60 Hall Kitchen or 6X30) Ice (2 pads, 1 year- round) 425 (can be Banquet Hall Kitchen Caledon Community Complex divided) Meeting Room 80-100 Lion’s Den 80 Inglewood CC Meeting Room 80 Kitchen Ice (1 pad) Lloyd Wilson Centennial Arena Meeting Room 15-30 1 ice pad (seasonal)

Mayfield Recreation Complex 25 metre pool

2 meeting rooms 10 each

Victoria Parks CC Meeting room 100 or 2X50 Kitchen

Page 155 of 218

Page 239 of 341

Town of Orangeville

Facility Type Capacity Key Features 2 ice pads

6 lane pool Leisure pool Walking track Alder Street Recreation Centre Rotary Club Room 25 Kinsmen Club Room 25 Credit Union Club Room 25

TD Room 98 (or 40/58) Aquatics Training Room 20

2 ice pads

6 lane pool Tony Rose Memorial Sports Complex Banquet Hall 175-220 Partial kitchen Dufferin Room 70 North View Room 40

Town of East Gwillimbury

Facility Type Capacity Key Features 300 (or 2X150) or Banquet Hall Partial kitchen EG Sports Complex 220 for banquet Theatre style hall 100 Hall 180 Holland Landing CC Meeting Room 100 Harvest Hills Activity Centre Share various facilities (with school) Mount Albert CC Hall 180 Mount Albert Lions CC Hall 180

North Lions CC Room 56 River Drive Park CC Hall 100

Page 156 of 218

Page 240 of 341

Town of Innisfil

Facility Type Capacity Key Features Innisfil Recreation Complex 2 ice pads (one seasonal)

2 ice pads (ice or floor) South Innisfil Community Complex Banquet Hall 180 Kitchen Stroud Innisfil CC Banquet Hall 300 Kitchen Churchill CC Hall 100 Cookstown Library and CC Hall 100

Knock CC Meeting Room 30 Innisfil Town Hall Rooms (3) 10-12 each

Source: table top web search, Jan 2017

Page 157 of 218

Page 241 of 341

Page 158 of 218 Page 242 of 341 35

Appendix M: Web Survey

New Tecumseth Community Household Composition Older Adult (60+ years) Alliston Alliston 9% 32% (Treetops) 5% Pre-School (under 5 years) 9% Beeton Adult (19 - 59 Outside New 18% years) Tecumseth 57% 8% School Age (5 - 12 years) 16% New Page 159 of 218 Tecumseth Youth (13 - 18 Tottenham (rural area) years) 26% 11% 9%

Living in New Tecumseth 500 450 400 350 300 250 200 150 Would Relocate to New Tecumseth 100 50 0 Less than 5 years 5 to 10 years More than 10 years Do not live in New Tecumseth

Page 243 of 341 36

Satisfaction with Arts and Cultural Opportunities 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Page 160 of 218 Pre-School (under 5 years) School Age (5 - 12 years) Youth (13-18 years) Adults (19 - 59 years) Older Adults (60+ years)

1. Not at all satisfied 2 3 4 5. Very satisfied

Page 244 of 341 37

Satisfaction with Recreation Opportunities 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% 0% Pre-School (under 5 years) School Age (5 - 12 years) Youth (13-18 years) Adults (19 - 59 years) Older Adults (60+ years) Page 161 of 218 1. Not at all satisfied 2 3 4 5. Very satisfied

Page 245 of 341 38

Reasons for Reduced Participation 100%

90%

80%

70%

60%

50%

40%

Page 162 of 218 30%

20%

10%

0% Lack of childcare Cost Distance / Lack of facilities Poor quality of the Lack of programs Lack of time Other reasons transportation facilities difficulty

1 - Not at all important 2 3 4 5 - Very important

Other reasons given: Number Insufficient time slots/scheduling of activities 21 Lack of awareness/information 7 Lack of interest 5 Old age/poor health 5 Lack of variety 1 Too intimidating (fitness) 1 Page 246 of 341 39

Participation in Activities 0 100 200 300 400 500 600

Walking or running for exercise

Hockey / ice skating

Swimming

Baseball / softball / slow-pitch

Camping

Golf

Off-leash dog walking

Page 163 of 218 Acting or performing arts (performing or viewing)

Dance

Soccer

Ball hockey / lacrosse (arena floor)

Skateboarding / scootering

Basketball / volleyball

Painting / drawing / sculpting / pottery

Tennis

Gymnastics

Football / field hockey / ultimate

Organized seniors' activities

Pickleball / badminton

Lawn bowling

Other (please specify activity and frequency)

Page 247 of 341 40

Frequency of Participation in Activities 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Acting or performing arts (performing or viewing)

Ball hockey / lacrosse (arena floor)

Baseball / softball / slow-pitch

Basketball / volleyball

Camping

Dance

Football / field hockey / ultimate

Golf Page 164 of 218 Gymnastics

Hockey / ice skating

Lawn bowling

Off-leash dog walking

Organized seniors' activities

Painting / drawing / sculpting / pottery

Pickleball / badminton

Skateboarding / scootering

Soccer

Swimming

Tennis

Walking or running for exercise

Other (please specify activity and frequency)

Less than once a month 1-4 times a month 5-15 times a month More than 15 times a month

Page 248 of 341 41

Frequency of Facility Use 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Arenas (ice) Arenas (floor) Baseball/softball diamonds Gyms (Town) Gyms (School Board - for non-school activity) Library programs Library resources Outdoor ice surface Outdoor multi-use courts (basketball, handball, etc.) Outdoor pool Page 165 of 218 Outdoor splash pad Passive greenspace, such as picnic areas, woodlots, and open space Playgrounds Skate parks Soccer/football fields Tennis courts The Gibson Centre The Museum on the Boyne The Banting Homestead The South Simcoe Steam Train Tottenham Conservation Area (campground) Tottenham Conservation Area (other) Trails (Trans Canada Trail) Trails (other) Other (please specify facility and level of use)

Less than once a month 1-4 times a month 5-15 times a month More than 15 times a month

Page 249 of 341 42

Facility Use and Satisfaction 0 100 200 300 400 500 600

Passive greenspace, such as picnic areas, woodlots, and open space Playgrounds Trails (other) Arenas (ice) Library resources Trails (Trans Canada Trail) Outdoor splash pad Tottenham Conservation Area (other) Library programs

Page 166 of 218 Baseball/softball diamonds Arenas (floor) Gyms (Town) Outdoor pool The Gibson Centre Soccer/football fields Outdoor ice surface The South Simcoe Steam Train Tottenham Conservation Area (campground) The Museum on the Boyne Skate parks Outdoor multi-use courts (basketball, handball, etc.) Gyms (School Board - for non-school activity) Tennis courts The Banting Homestead

Number of Identified Users Satisfaction (3/4/5)

Page 250 of 341 43

Willingness to Travel 100%

90%

80%

70%

60% Page 167 of 218 50%

40%

30%

20%

10%

0% A baseball/softball Arts and cultural A fitness facility An ice arena An indoor pool A skate park A soccer field diamond facilities

Less than 5 minutes 5 to 10 minutes 11 to 20 minutes 21 to 30 minutes Over 30 minutes

Page 251 of 341 44

Travelling a Barrier Travelling a Barrier by Age Group

Preschool/Sc Yes hool Older Adult No (60+ years) 20% Age/Youth (0 80% - 18 years) 17% 83% Page 168 of 218

Comments: Number Lack of nearby facilities/activities 33 Don't drive/rely on public transit/difficulties driving 23 Time to travel/timing of activities 11 Lack of parking/sidewalks/accessibility 4 Page 252 of 341 45

Travelling a Barrier by Respondent Location Alliston Beeton (Treetops) 24% 5% New Tecumseth (rural area) 5%

Alliston Outside New 25% Tecumseth 2%

Location Not

Page 169 of 218 Specified Tottenham 4% 35%

Supporting Heritage Resources Supporting Cultural Resources Somewhat more Somewhat 15% more 23%

Much more 9% Much more 10% About the Much less same 5% 57% About the Much less same 5% Somewhat 53% Somewhat less less 14% 9%

Page 253 of 341 46

Additional Annual Property Tax User Fees for Facilities/Programs Up to $25 22% 25% to 50% 22%

Less than Up to $50 25% 10% 38% 51% to 75% 10% Up to $100 5% More than 75% $0 Up to $200 None (fully 100% (fully3% 60% 2% paid by paid by user More than property fees with no

Page 170 of 218 $200 taxes) tax support) 1% 23% 4% Page 254 of 341 47

Additional Annual Property Tax 0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%

Arena - new ice surface

Arena - upgrade of existing

Baseball / softball diamonds - new or upgrades

Gyms - new

Indoor pool - new

Libraries - new or upgrades

Museums - new or upgrades

Page 171 of 218 Off-leash dog park - new

Outdoor multi-use courts - new or upgrades

Outdoor splash pads - new or upgrades

Passive greenspace such as picnic areas, woodlots and open space - new

Performing & visual arts - new or upgrades

Playgrounds - new or upgrades

Skate parks - new or upgrades

Soccer / football fields - new or upgrades

Tennis courts - new or upgrades

Tottenham Conservation Area - upgrades

Trails - completion of Trans Canada Trail

Trails - other new or upgraded trails

$0 Up to $25 Up to $50 Up to $100 Up to $200 More than $200

Page 255 of 341 48

Importance of Park Features 100% 90% 80% 70% 60% 50% 40% 30% 20% 10% Page 172 of 218 0% Open space Pathways Playground structure Playing fields Picnic shelter Shade shelter

1 - Not at all important 2 3 4 5 - Very important

Question #7 Percentage of Which park, recreation facility or program gives your family the most value? Total Respondents Open-Ended Response

Recreation Centre/Arena/Outdoor Rink/Curling/Fitness Class/Gym 45.6%

Parks (including dog parks, pavilion and bandshell) 31.2%

Sporting Activities (including pool and splash pad) 29.4%

Conservation Area/Trails/Forests/Other Outdoor 12.1%

Programming and Cultural Activities 7.3%

Out of Town 3.3%

None 2.6%

Page 256 of 341 49

Question #8 Percentage of What do you enjoy most about that park, recreation facility or program? Total Respondents Open-Ended Response

Facility amenities 45.0% Programming 19.2% Location/Accessible/Convenient/Close by 13.4% Cleanliness/Well maintained/Safe 6.7% Affordable/Cost effective/Free 5.8% Availability/Flexible pass use/Timing (hours of operation) 2.3% Page 173 of 218 Miscellaneous 25.1% Do not use facilities 2.8%

Notes:

Facility amenities include: Park amenities (variety of playground equipment, pavilion, washrooms, lots of space); Community centre amenities (fitness centre, services, place to hold fundraising events); Ice rink amenities (better ice surface, stands); Ball diamonds; Trails (walking, cycling, snow shoeing, birding, etc.); Pool; Splash pad; Hockey; Soccer fields; Tennis courts; Roller derby; Football; Ball hockey; Basketball; Curling; etc.

Programming includes: Fitness programs/Gym/Walking track; Variety of programming/activities; Classes/Programs (unspecified); Library programs/Access to materials (books, movies); Sports programs for kids; Museum programs.

Miscellaneous includes: Passive enjoyment of natural spaces (picnic, being outdoors, trees); Socialize/Community feeling/Inclusive environment; Participate in league play; Playing sports/Staying active; Family time/Fun for kids; Active enjoyment of natural spaces; Page 257 of 341 50

Instructors/Staff; Caters to a variety of ages; Community events (fall fair, concerts in the park, fireworks, street week festival); Dog friendly; Local history.

Other Comments: Coventry needs a lot of work. We need a real library in town, how embarrassing. Has everything but a pool Indoor Olympic pool with spa/steam room/ sauna Indoor pool. Ease of registration. It would be nice if the Tottenham Community Centre offered more drop-in programs for children 10-16 More programs for seniors More rec programs & indoor pool

Page 174 of 218 Needs improvement Not much, heaters are not turned on during games and seating in smaller rink is uncomfortable and poorly situated to view the game properly Not very enjoyable if I have to drive 15 minutes to Alliston to do anything with the kids. Nothing free. Really need an indoor pool and NOT any other skating rink!!! Crazy we need to drive 25-30 km to go to Innisfil or Bradford for a family free swim. I'm not talking about Nottawasaga that has so many time restrictions. The town needs their own indoor pool where there is open swim, swim lessons, lengths...... The awful smell in the Rec center. I would call it...sweat or mold the game The opportunities are very limited and or expensive considering the options/what's available we built it We don't use the new tech facility because there's not swimming pool. We spend pretty well every weekend there all summer long

Page 258 of 341 51

Question #18 Percentage of What recreation or leisure programs would you like to see offered in New Tecumseth that Total are not currently available? Respondents Open-Ended Response

Swimming/Splash Pad Facility Improvements 23.6%

Increased Programming Offerings 11.9%

Miscellaneous Facility Improvements 6.9%

Facility Improvement Locations Identified 6.0%

Field/Courts Facility Improvements 3.1%

Improved Timing of Program Offerings 3.0%

Page 175 of 218 Walking/Cycling Facility Improvements 1.8%

Cultural Facility Improvements 1.2%

Page 259 of 341 52

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response

1 (a) New library for Tottenham: top priority. It should be a facility with reasonable resources, not the after-thought that exists now. More of the popular magazines should be available in the New Tecumseth system; shared periodicals are fine, perhaps on 1-week take-out. Example: there are NO photography mags available in Tottenham - and most people take photos these days! TCFC is a great location for the new planned (??) Tottenham library. (b) Small weight room needed for the TFCC: so that noisy weight banging does not give heart attacks to seniors who are doing other activities in the gym!! (c) Thanks in advance for any improvements that result from this survey.

2 a fitness centre in Beeton

Page 176 of 218 3 An indoor pool is needed and better programs for kids ages 9-15. 4 A new community center in Beeton would be great. Someplace where anyone could go no matter their age. Offering more than just an arena. Indoor swimming pool would be great. 5 A new community Center in Beeton. After amalgamation, the other two urban areas have had either a new facility or an addition to their existing one. In the last master recreation study, Beeton was identified as being on the top of the list for a new facility. It would be a shame if The New Beeton facility was to somehow drop down the list in importance and somehow get bypassed. After the new community Center is built. We need to work on getting a train stop in Beeton for Steam Train from Tottenham. This, along with the new Community Centre will help keep the down town business core relevant.

6 A nominal fee with consideration for seniors and low-income families would ensure accessibility for all residents 7 A playground facility built at Coventry diamonds 8 A pool 100 percent and a youth center 9 A real Library, A Swimming Pool, Walking/Biking Trails 10 Adding an indoor pool and increasing the size of the fitness class rooms as they are too crowded during some classes. 11 adding facilities to support the growing population. 12 Affordable, no age barrier 13 Aging population New subdivision residents with "city" demands 14 All 3 diamonds in Tottenham - Keogh need lights for night games. The gym needs childcare. Page 260 of 341 53

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 15 All three historic communities should be looked after. Beeton needs a new Community Centre. 16 Alliston and Tottenham already have great rec facilities available... Beeton needs new facilities. perhaps a new pool to serve new Tecumseth.

17 Allow the facilities to use their ENTIRE operating budget for what it was intended for. NOT to be pilfered away to cover overruns in Alliston, or cover the costs of the MAYORS RODEO. The Beeton arena needs to be a top priority as it is not getting any younger, is being used by more and more different organizations in and outside of the town, and is getting to be an embarrassment to the town and the people of the town. The Tottenham fire hall desperately needs the expansion that it was promised many years ago as the newer trucks are barely able to make it through the doors anymore. One small snowfall and the aerial cannot exit due to clearance issues. This delay is going to prove costly to the town one day when they get sued because the truck couldn't get there in time to save someone's life or property. Page 177 of 218

18 an Indoor Pool and a proper fitness facility at the NTRC 19 An indoor pool attached to the rec centre. The rec centre should be multi-use, not just the hockey rink it has become. A better fitness gym instead of the afterthought it is. More fitness programs. Indoor basketball courts, multi-use space. The rec centre should be full all the time. It's sad to drive by and see it empty. 20 An indoor pool is long overdue. Residents shouldn't have to drive to Bradford/Barrie for a public swim. And shouldn't have to pay very expensive membership fees to use the Nottawasaga's pool. 21 An indoor pool would be nice. My little loves to swim but we have to travel to Newmarket to swim in cooler weather. A fence all the way around the Gibson Baseball Diamond 22 An indoor pool. 23 An off-leash dog park. With the amount of dog owners, I'm very surprised there isn't one already. 24 Basketball 25 -basketball league -dodgeball league -an actual off leash dog park (off leash dog parks need to be fenced in and we don't have any in New Tecumseth) -the Alliston Memorial Arena needs a water bottle fill station. Every other facility in New Tecumseh has one and it gets incredibly hot in that arena in the summer. Page 261 of 341 54

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 26 Beeton arena does not need to be replaced - very little use; simply upgrade facility e.g. new washrooms. The Town's hard services (roads) are crumbling, that is where tax dollars need to be spent. In recent past Town has spent a lot of money on recreational capital while hard services deteriorated. 27 Beeton has nothing yet has a population boom happening with new housing 28 Beeton is seriously lacking in comparison to other areas. I would only be willing to pay more on my taxes if there was development in Beeton. Tottenham and Alliston have seen upgrades and new development on their facilities and grounds while Beeton has not. The Beeton arena needs work. The outdoor ice rink wasn't done this year. The splash pad only works occasionally.

29 Beeton needs a new arena Page 178 of 218 30 Beeton needs a new arena. Tottenham and Allison have new complexes paid for by the town. Beeton is still trying to fund a new complex through fundraising efforts... why? With all the new housing we need a new recreation complex to reflect our growth and development.

31 Beeton needs a new community center 32 Beeton needs more activities and sporting complex. And our trails are disappearing. Not everyone plays sports, some of us just want to be active by trail walking and swimming. 33 Beeton should get a facility like an Indoor Pool, it is in the middle of New Tec. Fair for Tottenham & Alliston Residents. Plus, they have nothing, for kids & family unless you like Hockey. 34 Beeton should have a new Community Centre 35 Before all else, money and resources need to be filtered in to proper and effective water filtration for Tottenham. Nothing else matters until residents have access to clean water. The current resolution is ineffective and costly. There are new and more effective ways to deal with this issue. The residents are NOT STUPID and the town has not pulled the wool over our eyes. Despite what you say officially THE WATER IN TOTTENHAM IS NOT CLEAN! Page 262 of 341 55

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 36 Better game times avail for softball on Sundays. Better availability of diamonds (unreasonable that we cannot use Gibson diamond when a solution to satisfy the Neighbour can be found). Better quality ball fields. Find somewhere else to hold relay for life other than our ball diamonds! When a tree is cut down, especially a large one that's been there for decades providing shade for our children during ball game (specifically McLean diamond), replace the tree...don't just leave the stump there for kids to jump on and get themselves. Replace the tree!!! There is no longer any shade there!

37 better maintenance of fields some field require upgrades including drainage, irrigation. With the increased participation in slo-pitch in Tottenham some new facilities are required 38 Better upkeep of baseball diamonds. Or just brand-new ones. Wasaga Beach has awesome diamonds. Base Borden has awesome diamonds. Tottenham has better diamonds that are upkept. Page 179 of 218 39 BIKE PATHS! A LOT OF PEOPLE IN THIS TOWN USE BIKES AS A MEANS OF TRANSPORTATION, ITS A HEALTHY LIFESTYLE. LAWS PROHIBIT USE OF BIKES ON SIDEWALKS...... I DO NOT FEEL SAFE WITH MY KIDS ON THEIR BIKES ON THE ROADS WITH THE AMOUNT OF TRAFFIC THAT IS IN OUR COMMUNITY. THE TOWN NEEDS TO DO A MUCH BETTER JOB OF PROMOTING CYCLING AND EDUCATION OF BOTH CYCLIST AND DRIVERS OF THE LAWS TO ENSURE ALL IS SAFE 40 Bring back 6:30 am spin Wednesdays, boot camp Fridays 41 Brown Street playground needs work. Virtually all play stuff has been removed between fall 2016 and spring 2017. When will it be replaced. If not until 2018 as I have heard, then why was old stuff taken away so soon?? 42 Build a decent fitness facility in Alliston. One that does NOT have concrete floors with laminate flooring taped together. A larger space is needed for the classes that I attend. 43 Cleaning up the leaves in the fall at the parks! 44 Community clean ups may be beneficial. I have found needles and drug paraphernalia at the Riverdale park more than once. 45 Consider getting a step mills for cardio in the fitness centre. 46 Consider getting an indoor pool facility in Alliston. Tons of families that would use this facility in both winter and summer months. Nottawasaga only offers swimming lessons and is way too expensive to purchase a membership just to use the pool. 47 Consider neighbourhood ice surfaces where volunteers maintain Page 263 of 341 56

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 48 Consider the population growth in the south, the fact that not everyone plays hockey and think about being inclusive of all community members as opposed to a few particular groups. 49 Consider upgrading gym equipment. A lot of private gyms cheaper than New Tec. Saunas, older demographic need stretching equipment and ab equipment. Longer hours for the gyms. Make the gyms all the same to avoid overuse at one and no use at another. I have seen some of the programs that are offered and the only thing I can say is put them on well or not at all. The libraries need music downloading and more computers. The town can’t be everything to everybody as money is limited. The town needs recurring revenue e.g. rentals cell towers, solar panels, naming rights.

50 Considering the population, the current parks and rec offerings are quite good. With the rapidly growing population and tax base, the offerings should increase by a comparable amount. Great work, to this point! Page 180 of 218 51 Cost is a huge factor in families being able to afford to participate in programs. Families paying over $700 for kids to play hockey is not realistic in today’s economy nor is paying $220 to play soccer in Tottenham compared to the $45 in Adjala for a better run program. Programs for preschool and school-aged children need to be at realistic times for people to participate - 1030am is not realistic for many 3- year-olds to participate in a program on a Tuesday morning. 52 Dog parks are a place to encourage aggression and spread of disease. They do not help anything at all. 53 Don't close the hornets’ Nest! Only open during peak times of year and offer breakfast menu on weekends. Over the course of my travels within my kids sports I often hear people say how they love our arena for the restaurant. 54 Don’t waste money on disc golf no one ever uses! What a waste! We need an indoor pool for lessons and fitness no more ice rinks. Our parks are disgusting I can count on less than one hand the number of good updated ones. There is no accountability. The park on brown was supposed to be done last year and is still an untouched mud pit. Prioritize the children there is an abundance of them with nothing to do!

55 Drop-in centres for youth sports, preferably in a school gym. 56 Equality between the three towns or de-amalgamate as Tottenham was the wealthiest when we were forced to amalgamate. 57 Finding ways to connect the town with trails. Perhaps a recreational trail that goes from one side of Alliston to the other, or better, all the way around. 58 Firearm and archery training and target ranges for all ages. Page 264 of 341 57

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 59 Fix the parks and build a proper pool with the taxes you already collect. 60 Fix Tottenham spaces. Town facilities/ outdoor spaces look terrible. Grass not cut. There is an opportunity to create something special here. You gave the train, a conservation area and pond, trans Canada trail. Use it properly to attract tourism. Look at towns like Creemore.

61 Fixing and maintaining ball diamonds! 62 focus on completing trans-Canada trail this year 63 for question #22 - we already have to pay fees and membership costs associated with operating costs of facilities therefore day to day operational should be funded by the Town through our taxes

Page 181 of 218 64 for starters I have lived in the treetops area for 1 and a half years and still do not receive the town paper. I would love to get info about the community to my door. I wonder where all this new property tax money is going from our rapid growing community. So many young families require recreational facilities to keep fit and active. It NEEDS to be affordable. With the cost of living so many families are not able to afford sports programs. They become a luxury for rich families. I hope this doesn't happen in our community. Alliston could really benefit from a public pool. Thanks

65 Future growth of the town! Which will be double by 2032. 66 Get an indoor pool. 67 Get an indoor swimming pool!!!!!!!! 68 Get your act together please 69 Have better agreements with Outside clubs/organization that setup shop in town. Instead of wasting money for staffing to organize programs, rent out space a reasonable rate and have those clubs provide the service to community. The town should focus on facilities and rentals. 70 Having recycling bins in parks and sports fields. The majority of trash there is recyclable. 71 Heating the Nelson Arena 72 Help us get and stay healthy by offering affordable childcare at a workout facility as well as put in more parks to keep our children healthy and happy!! Oh, and please fix the water. We are poisoning our population with the quality of water the city provides. Page 265 of 341 58

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 73 Hiring people that care about their jobs. I have experienced a lack luster approach to fitness and ice scheduling where individuals do not respond to requests (voicemail/emails) leaving me to search elsewhere for these programs. Also, the Hornets restaurant is a huge opportunity that needs to be managed properly. The failures of the restaurant do not show the true sense of opportunity it has. For instance - no children's menu? Having people available for service. Time it takes to get food. There are 800 participants within the TNT Hockey organization alone. it's easy to say that there are over 5000 hockey participants that are in and out of the NTRC weekly from our community and others. If 25% of those people would eat at the restaurant at a $15 bill/person that's $18,750 per week during the hockey season. It's the product and the way it's managed that will get the people to come back during hockey's off season.

74 I am highly in favour of an off-leash dog park. I only answered that I'd pay up to $25 because I don't believe it should be expensive to Page 182 of 218 establish such a park. I believe in the importance of naturalized areas for people to relax in, whether by trails, benches, or picnics. The vegetation along the Boyne River in Riverdale Park is a mess, not a naturalized area. The trees are falling all over the place and there are no safe areas to stand or sit beside the river to watch it from. 75 I cannot stress enough that New Tec needs an indoor swimming pool. There are school programs that would be sending kids to the pool for drowning prevention, swimming is the second most popular sport among children 5-12. Drowning is the second highest cause of accidental death. We need a pool! 76 I don't know how to answer the last few questions because I am unaware of the standards. Property tax in Tottenham is already very high, our water is a huge problem, our downtown is falling apart, and there are very few affordable programs/resources offered by the town. If my property taxes go up, I will move. It's not worth living here. 77 I feel that in a town of this size it is absurd that we only have swimming lessons available for a couple of months in an entire year and it is completely dependent upon the weather conditions. I have travelled to both the Nottawasaga and Base Borden for our older three children in the past and am not able to enroll there for our younger three as it is not practical (program availability and distance as well). It bothers me that our younger children cannot have access to this necessary life skill in our own community without spending an unreasonable amount. Our youngest also has special needs, so outdoor summer swimming lessons only is disappointing as it is not a good option for her.

78 I hesitate to say that I would support a tax increase to support the development of individual facilities when they may not be built in Tottenham. I would resent a tax increase to build more facilities in Alliston. Page 266 of 341 59

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 79 I hope that many of our council members take any opportunity they have to view what other communities of our size or smaller have as they travel within Canada as well as internationally. I am disappointed that so much money is spent on arenas and sports fields that are difficult to access unless one has a vehicle. (I am not against hockey or field sports) I just feel it is time to spend our tax dollars on different physical activities for a broader range of ages and genders. 80 I hope that the town realizes that the Beeton Agricultural Society owns the green space north of the Rotary Park and is not part of the actual Town green space 81 I may be better able to answer the financial questions if I knew what operating costs actually were and how much the town has in tax money to support such programs/facilities. 82 I personally don't use any facilities in New Tecumseth I drive to Bolton and enjoy their facilities. I don't and won't support this town Page 183 of 218

83 I realize that Beeton is the smallest of the 3 communities, but it is growing too. The residents deserve more programmes in their own community so they don't always have to drive (or get a ride) to participate. New rec centre / more participation. 84 I really do not know how much money is collected for above activities. Should have be in the introduction to this survey. My answers were based on feelings, not on dollar amounts. 85 I think a new pool should be combined with a new arena for Beeton 86 I think that the town should consider the impact of art/performing art programs and how they impact existing groups and small business that already offer many of those services (classes, programs for youth, camps, etc.) Managing these groups/businesses is hard already. having to compete with the town is at times disheartening in such a small community. 87 I think the survey shouldn't assume that we know how much the town is giving to all areas already for #20 #21. The questions could give examples to illustrate #22 88 I think we should have money put in to fix our baseball fields and make them better for us. We pay a substantial amount to enter our teams each year to use the fields and some of the fields are not well kept at all. I also think each field should have an outhouse beside it, when we play at Doner, the washrooms are barely ever open and when the men's league teams play, they do not even open up the washroom facilities at all. I spend a lot of time driving somewhere to use their facilities when it should be easily accessed when we are at the field. Page 267 of 341 60

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 89 I think you need to engage the adults aged 25-45, there are programs for kids, there are programs for seniors but very little for the mentioned age group. I think an additional baseball diamond should be made. I think festivals like the potato festival should be larger and not split up amongst the town, find a venue or build one that can service the event. 90 I think you should consider starting from within! Every evening and weekend lights and computers are left on in the Admin building at 10 Wellington St E in Alliston. If this is happening at this location, I can guarantee you that this is happening at other locations too. I would love to see the town focus on services we can use year-round like an indoor swimming pool, instead of service that get use less often like the outdoor pool. I think you need to remember that not everyone in this town plays hockey! My son places baseball and they are always getting kicked off the field early because Alliston's fields are over booked and there are just too few of them. Lastly, you need to consider the youth of this community. They have NOTHING to do and the few programs they do have get cut (like the board game club and D&D at the library.)

Page 184 of 218 Numbers are not everything. Getting kids off the street and into community activities not only helps the community, it keeps them safe. It keeps us all safe!

91 I think you should consider taking better care of some of the parks...the one next to the new Alliston union on Church North the grass is a disaster and it’s a weed field! Also, the new potty they put there causes such a mess!!!! 92 I truly believe that it is important for the town that an indoor pool be built where water skills and activities are available, such as Red Cross programs to babies and moms swimming to Aqua Fit and heated pools for arthritic people. There are many ways a pool would aid our community, including developing programs for teenagers and adolescents. Seniors as well would use such a pool, if the Bolton pool is any indication. Their Aqua Fit programs are packed. As well, we need fully developed library programs, whereby the library becomes a community hub with programs for seniors, students, children along with the development of better digital services.

93 I used to be a member of Tottenham recreation, but find it difficult to get there. Would prefer to have a gym in town. Also, would like more clarity (mailing list would be fine!) to let people know when facilities like tennis courts and splash pads are being opened.

94 I would like the library to have its own building. Larger and sperate from the mall 95 I would like to see the gym at the NTRC be made bigger. It gets crowded and very hot in there especially in the summer when all the kids are home from college. Page 268 of 341 61

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 96 I would love to play pickle ball but all of the activities are for seniors during the day. There is nothing for adults that work. Maybe do badminton volleyball pickle ball a couple of evenings. 97 I would only be willing to pay more for upgrades etc. from my property taxes if the money went in Beeton. Don't want all the taxes going to programs in Alliston as it seems to be now. Don't want to pay for that!!!!' 98 I would really like to stress how much we need a fenced in DOG PARK!!!!! 99 If there is a garbage bin there should be a recycling bin. It makes no sense to not have them. 100 If they are running programs for preschoolers, they should offer one in the evening and one in the day per community rather than two programs in the evening in one community and two during the day in the other.

Page 185 of 218 101 If you build it, they will come. 102 I'm very proud to be part of this diverse and progressive community. As the town continues to grow, it's important to preserve green space and conservation areas throughout the town to support the health and well-being of its residents. As an example, green space should be maintained in the west edge of 4th Line (at the town border) through the development of a park or a conservation area.

103 improve the fitness facility in Alliston - the fitness room and the gym are more of an afterthought than a well-planned facility like Tottenham

104 Improved water access at conservation area for launching kayaks or canoes, stocking of the pond for fishing, setting up fishing parks/areas within New Tec; improved trails, including the Trans Canada, within NTEC for hiking, snowshoeing, cycling, etc. Improved seating at NTRC rink#2 and not just in the arena but behind the glass too. Better use of heaters in all arenas, like maybe having them on and working!

105 In our household we are concerned that many evening fitness classes have been cancelled for the summer for no apparent reason. Our concerns have not been adequately addressed. There was mention of town gyms in this survey. I don't believe that there are actually gyms at the rec centre in Alliston. It would be good if there were so that people can book them for activities.

106 increase the service to current trail/pathways in the town; waste of time and resources and funds for the rail line into a trail 107 INDOOR FAMILY POOL Page 269 of 341 62

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 108 Indoor pool 109 Indoor pool 110 Indoor pool 111 Indoor pool 112 Indoor pool and better trail system 113 Indoor Pool and off leash dog park, west end of Alliston is being developed as well. 114 Indoor pool like they have in Bradford or the Holly Centre in Barrie. 115 Indoor pool needed Beeton recreation centre. Larger exercise room at New Tec rec centre

Page 186 of 218 116 indoor pool please 117 Indoor pool please please please please! Oh, and fix the Tottenham Library it is currently so gross. No accessible doors to that plaza and completely unusable washrooms. Not great to take my baby there.... 118 Indoor pool, better parks for young children. 119 Indoor pool, larger early years center, larger library building, more community/continuing ed programs for all ages 120 Indoor pool. 121 Indoor pool. And stop using the gross peach smelling air freshener at the New Tec rec centre. Gross. 122 indoor swimming 123 Indoor swimming facility 124 Indoor swimming pool 125 Instead of building apartment condos use the grass and trees that are already there for fields for the children so they are not having to rush off the fields so the adults can play. Make the fields hard ball fields. 126 Investing in these programs and a facelift to old structure/programs will help our municipality grow. We've acquired the numbers, so may as well bring in the $ to do it. 127 It is a far distance from Alliston to Tottenham; please try and centralize programs when possible. 128 It is time to give Beeton a new facility Page 270 of 341 63

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 129 It's pathetic that you would ask how much more tax I would be willing to pay to have proper recreational facilities. In my opinion the town needs to figure out how to collect user fees from users outside the area whose tax dollars are not paying for the arena etc. Also, we need to look at facilities such as the Museum on the Boyne that are consistently open without foot traffic. 130 I've said it before; my main concern is cycling. General use outdoor walking trails would be great too, Earl Rowe is fantastic when closed but won't be as pleasant once it opens. 131 Just that clearly the demographic moving into Allis n is mostly new, young families, with small children, parents are always looking for something fun to do wig their kids/take them to/sign hem up for. 132 leave the heritage forest alone please please please

Page 187 of 218 133 Less management staff 134 Less playground structures scattered throughout community and more big ones that have activities for older kids (10 plus) 135 less spending in Alliston and more in the south end of town (Tottenham & Beeton) 136 Lights on Coventry One. New Tottenham Library. Indoor Swimming Pool 137 Lights on Diamond 1 in Tottenham as well as looking into more diamonds to attach to the existing pavilion and field structure. More parking for said fields as well 138 Longer library hours and open days 139 Looking after ball parks with high usage first. Making sure the high-volume ball parks have the best facilities. 140 maintain and mark trails in wooded areas SR 10/7th Line and the Tottenham Forest. Bike paths between Tottenham, Beeton, and Alliston

141 Maintenance and upkeep 142 make Adj-Tos pay more 143 make Beeton better 144 make considerations for other activities - beyond hockey Page 271 of 341 64

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 145 Make the spaces more available to the public. Lack of arenas does not allow for any recreational time, and 4pm doesn't work with our community, we all drive to the city for employment. The new people to our town are commuters. Make the parks more welcoming. They fill like they were an afterthought. Lastly maintain the fields. Cutting them once every 3 weeks is not appealing and makes for going to them a drag. 146 Memorial arena doesn't have a wheelchair. 147 More advertising of what is available. Have lived here for 4 years and it took me this long to see what is available. 148 More affordable programs for teens in Alliston that is not hockey. Affordable adult programs, considering people that commute. New dog park.

Page 188 of 218 149 More baseball diamonds 150 More classes, facilities that cater to working hours. Classes around 7 pm for commuters to participate. 151 More diamonds for adults 152 More dog parks 153 More garbage bins in and around all parks and trails is needed! 154 More in Tottenham and Beeton. 155 More money should be allocated to tennis courts 156 More parks as they [sic] area is being developed 157 more programming for seniors - promotion of physical fitness & nutrition, develop strategic plan with accountability 158 More tennis courts and they can be adapted to pickleball as well. 159 more walking trails, indoor year-round pool 160 more washrooms - senior future plans as more seniors move out of the city - transportation etc. 161 Need a new community centre in Beeton 162 NEED A SWIMMING POOL IN TOTTENHAM 163 New baseball diamond! 4 diamonds all in one area. Brand new! Only used by the adult baseball leagues! 164 new community facility in Beeton Page 272 of 341 65

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 165 New diamond. Better care of baseball diamonds. 166 New lights at Coventry park 167 new rec centre in Beeton 168 New recreation center for Beeton isn’t focused on hockey 169 New Tecumseth has completely failed to follow the provincial recommendations of the percentage of forested and green space for its area. Greed and money has killed this town and I am now looking for a new place to live where people actually give a damn where the dollar is not the bottom line. 170 No

Page 189 of 218 171 No taxes should be needed for athletic fields, as the user fees are currently high enough to pay for / cover for upgrades 172 None 173 Non-residents should pay more than residents in New Tecumseth. We need non-residents to pay their fair share because they don't pay property taxes in New Tecumseth 174 not at this time 175 NTRC is a joke! Needs a gym, pool, tennis courts, etc. Bring back free tot lot. Town needs to invest in sports other than hockey!! We should have facilities in Alliston not just hockey arenas!!! 176 Off leash parks 177 Offer more in Beeton. It is growing we need a full multi useful centre. 178 Offering programs rotating from facility to facility so easily accessible to all 179 Off-leash dog park located in Beeton. 180 On road cycling routes 181 On-road access and off-road trails for off-highway vehicles such as snowmobiles and ATVs. 182 Our family would really like to see an indoor pool in Tottenham! And speaking of heritage - save the water tower. Skip the expensive paint job, fix the footings and make it last another 100 years. Page 273 of 341 66

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 183 Out of town users joining non-town run group programs should not be subject to extra charges, the town should be thankful that out of town people are using the local businesses while they are in town and that the groups are drawing outside people into town. The groups should also not be charged extra for out of towners because they are trying to cover their costs and the more people that join the better. Adding 20% to fees will deter out of towners from joining our nonprofit independent groups. Fine to charge out of towners extra for programs run by the town, but please leave the groups alone and be thankful these participants are supporting our groups to help keep them running and supporting local businesses while they are in town.

184 outdoor hockey rinks 185 Parking at some of the Trans Canada trail heads would be very helpful. Otherwise people either don't have access to the trails to are forced to park on roads with little to no shoulders. Dangerous situation to do that. Page 190 of 218 186 Parks need more swings e.g. Treetops park has two swings and one baby swing and a lot of kids wanting to use them 187 Parks should be usable for walking without entrance-fees 188 Partnering with school board to build a theatre stage on the new high school 189 Paved trails 190 Places should be kept in their natural state, or as close to natural as possible. Conserving our past and history is very important. It shows reverence to and for our heritage. 191 Plan for growth 192 plant trees at Coventry Park. sun at dusk can be dangerous!! 193 Planting trees near playgrounds for future shade! 194 Please bring an off-leash dog park!!!!!!!! Pleas build a Playground in the mills street subdivision 195 Please build a pool in Beeton 196 Please build a shooting range for hunters and sport shooters 197 Please build an indoor pool...such a shame that one does not exist in this town!! Also, childcare options would be an amazing addition to our Recreation centre, allowing more parents to participate in programs where they wouldn't be able to otherwise. 198 Please consider cleaning up the Boyne river waterfront for use as trail. It's already used in some areas but in an unsafe manner due to underdevelopment Page 274 of 341 67

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 199 Please consider the need for QUALITY childcare during the hours of programming. How do you expect parents to take advantage of a program, the gym, a yoga class, if there is no one trusted to watch their child for an hour... 200 Please give Beeton a great facility. Is a pool feasible? New Tec should have an indoor pool and Beeton is the place! We have to go to Bradford at the moment and the 25-minute drive is a bit much. 201 Please provide the people working at your front desks with all the information they need to answer the publics questions & do their job well. Ex. if I want to know how much it costs to rent a facility (ex. gym floor, ice etc.) they should be able to tell you. If you want to know who an instructor of a program is, they should be able to tell you. 202 Please save the Tottenham Water Tower!

Page 191 of 218 203 Please start the young kid programs earlier (ages 5 to 10). Start times of 5:30 would be better than 6:30. Thanks. 204 Please take care of the baseball diamonds. In the last couple of years, the fees go up and nothing has been done at the diamonds other than a piece of wood put on top of old wood for the bench. I would like to see someone come out and actually put down lines on the baseball diamonds for Friday and Sunday games most other towns do. I'd like the diamonds to be raked more as well. The diamonds in our town definitely need more TLC. 205 Please upgrade the splash park and extend play areas in all other parks! Brochures with $$ details on all rec activities, dates etc. would be great. More upkeep on ball diamonds is necessary. 206 Pls consider cleaning up the riverbank along the Boyne. (i.e. clearing up the dead trees on both banks) between King and Church St. With a few picnic tables and garbage cans, this could be a wonderful place for families, and visiting campers, to picnic by the river. With landscaping and some added gardens, it could be real draw for the downtown. 207 Pool 208 pool in Beeton 209 Pool in Tottenham 210 Preserve and upgrade the facilities and parks now and add new indoor pool central to all three areas. In a middle location. Beeton maybe. Draw people to that area. 211 preserve existing forest areas and allow use of trails in forest and other areas 212 Preserve rural culture Page 275 of 341 68

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 213 Provide low cost transportation so youth can participate and not impact parents who have to work - ESP during summer and non-school days. We will see less incidents of kids hanging around getting into trouble 214 Public indoor pool! Kids need to learn to swim. Too many people in town do not have a vehicle and should not have to travel outside our community to do this or pay outrageous fees to have lessons at the Nottawasaga inn. 215 put heat in the memorial arena rather than spending money on painting pictures on outside of building 216 Put light on diamond 1 at Coventry park 217 Q19 is badly constructed, I can’t answer it. Hockey although wildly popular is not the draw it once was. We have plenty of ice in New Tec between Tottenham & Alliston, these towns are not far apart, so a rink in Beeton is unnecessary. A small theatre would serve a need for theatre, concerts and meetings of all sorts Page 192 of 218 218 Reach out to community for resources, support and volunteer services connecting our wonderful town. 2) Improve website 3) Advertise special events 4) Use social media effectively. Sincerely xxx Community Owner C.A.N. Http://www.meetup.com/canadian-activity- network-can/ 219 recreational firearms outdoors shooting 220 recreational firearms outdoors shooting. 221 Renting the ice at the Nott costs significantly less than at Town controlled and taxpayer subsidized facilities, and the Nott make a profit. Is there something that the Town can learn from the Nott about managing recreational facilities on a budget? 222 Residents paying any day entry into the conservation area is totally wrong when my taxes already go towards it. Stuff like pavilion rental and camping should be a 2-tier system like Innisfil. Especially when those pavilions were put in by the Lions’ Club etc.

223 Residents should not pay any additional fees. Nonresidents should pay a user fee, or they do not allow to participate in rec programs

224 Ridiculous that we have no community pool Page 276 of 341 69

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 225 Salaries for upper management is too high. We need a pool. Tottenham needs garbage cans out near trails. Enforce dog 'poop n scoop' law in parks. Summer employment for students, Someone at the desk at the fitness centre at 6am. Need more interesting things for older adults. Just cards Mon + Tuesday in Tottenham. Not all people do sports. Maybe interesting classes like sewing, painting, cooking on week nights, not just Saturdays. 226 Save our historical sites, such as the Tottenham Water Tower. We've already lost too many in Tottenham. 227 Save Tottenham water tower 228 Sell the old Alliston Arena and use that money to add an attachment to the New Rec Centre for an indoor pool. We don't need another ice rink or floor space, we don't have an indoor pool.

Page 193 of 218 229 Shutting down the old arena which is a cash drain, sell the land to fund proper facilities. 230 Simple things like gates and lights should work properly now. Lots of burned out lights. Maintenance needs to be monitored better.

231 Softball and baseball leagues in our town are very quickly growing and there's not near enough diamonds and the existing ones are in need of repairs and upgrades. 232 Splash pad at the Boulevard park! 233 Sport shooting and archery are fun, safe and anyone can participate. Sport shooting is one of the safest activities. 234 Sports are important but so are creative activities. There should be more of a balance of funding between arts and sports, and not necessarily to the Gibson Centre 235 Stock some fish in the ponds. Put resources into the upkeep and maintenance of our conservation area and the trails including the trans Canada trails. As far as the arenas proper heating and seating is crucial. Families pay exorbitant amounts of money for registration (one of the highest registration fees in Simcoe county) at the very least parents and spectators should be comfortable while watching their children play.

236 Stop nickle and diming us with all of this. User fees should be at a minimum! You are wasting money and charging not for profit groups for use of facilities. Christmas basket Group and the like should not be paying for use of facilities to help those in our community! There are too many running the show and the show is pitiful! Page 277 of 341 70

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 237 Stop using tax payer’s money to support leisure activities. If they are of value people will pay for them out of pocket. If they are not people won’t do them. Hockey is not a "right" it’s just a game like any other, and we should not be supporting it with tax money.

238 Subsidy for low income families. Programs based on income. Maybe essential programs for lower fee. Specialized for higher fee. 239 Support applications to corporate sponsors to defray the costs of arts and cultural activities for youth, seniors and those underprivileged.

240 Take money away from rim the museum and skating rinks. Go see how many people use the Bradford rec centre. It will give your head a shake at the little one they built in Alliston. How do u want the town to grow and more young families to enjoy when everything is so far away? Ask Bradford how much they make on that facility and do research. It's worth it... but needs to get done sooner than later Page 194 of 218

241 Thank the Beeton and District Agricultural Society for the use of their land in Beeton 242 That is all for that. I suggest you pave roads instead of spending money on new signage for all the parks in the town. What a bad use of tax payer money that is. 243 That most residents have to commute to and from their job so weekday programs should be harrier during the evening NOT the day.

244 The Beeton arena is a hub for new and old Beeton families. Kids and grandparents use the ice facilities and all ages benefit from the social room upstairs. After 70 years, it’s time to build a new one. Include other ideas that will generate revenue from social functions, i.e. a rock climbing area for birthday parties, a large kitchen for social events and culinary classes, a fitness gym, etc. 245 The care of the actual sport's fields grass, they should be rolled in the spring. Foot prints, holes and weeds, the grass itself is in really terrible condition. Thanks for any consideration you could improve in this area would be greatly appreciated. 246 The Community Grants program run by parks and recreation is an awful system needs to be changed. Conservation park needs upgrades and rentals available canoes kayaks etc. Residents should be able to use the park for free outsiders should pay. 247 The cost of renting ice is very high. It is sad that we travel to the Nottawasaga because the cost from the town is so high. 248 The facilities are good considering the number of residents. Most specific activities should be user funded for the majority of the cost. Page 278 of 341 71

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 249 The most important things that I would like to see added to New Tecumseth are an indoor pool (25m long), some free tennis courts, and more walking/biking trails. This next one is likely out of Parks & Rec jurisdiction, but it would be nice to have a sidewalk or trail to walk or bike on to get to Walmart. Currently the sidewalks end at Downey Ave on Victoria Street when travelling east. We need to make the East end of town more accessible to pedestrians and cyclists. 250 The needs of sport shooters have been largely ignored by municipalities. They pay taxes and deserve safe and modern shooting facilities.

251 The New Tech Rec Complex is poorly designed, location and the use of the space and land was wasted. It could have been so much more. Who puts a bar in a rec complex and expects it to be profitable when it's away from the main part of town. Nobody wants to pay for a cab from there and the atmosphere was not great. Not everything is about hockey. Instead of bringing the community together in a central space Page 195 of 218 people decided to go elsewhere. 252 The number or recreational facilities available should scale proportionately with population growth. It currently isn't. 253 The outdoor arena in Tottenham is a wasted space and waste of money. For the amount of time that it is actually open is not worth it. The Town would have been better off using those funds to put a proper ice pad in Tottenham. There is such a demand for ice for minor hockey, figure skating etc. that this would have been put to better use if it was an ice surface that could be used all of the time!

254 The outdoor rink in Tottenham is only used for 2 to 3 months of the year. It is never used outside of hockey season. It needs to be enclosed so it can be utilized in the spring, summer and fall. 255 The passive, free use items like trails deserve more consideration. The expensive things like arenas and pools need to be carefully thought about especially with the aging population represented in New Tecumseth on the recent census. 50+ year old woman are not big users of arenas but do like to walk and have social get togethers. Please look at your demographics when doing your planning!

256 The play park on Brown Street should be upgraded or changed to a dog park. It is currently being used by dog owners as a poop park and therefore not used by children. Really outdated equipment. 257 The town should reclaim parts of the old rail line from greedy, selfish landowners and put the trans Canada trail on it and make it safe for walkers and bikers. It is ridiculous owning the land and not using it forcing people out onto busy roads. Someone will be injured or worse eventually. Page 279 of 341 72

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 258 The wages of the management of New Tecumseth are at an incredibly high level. This is a town not the GTA. As an example of miss management/under management look at the debacle, at The Hornet's Nest. First the town buys the nest for $50,000, from a council member. With no apparent plan on the running of a restaurant. The person doing the hiring of the staff had/has no experience at any level. The non- full-time people were required to work at night, weekends and holidays. Because the full-time person " I don't work past 4pm, weekends or holidays. “HR forced the regular staff to work with an unwilling, unteachable, irresponsible family member of someone in upper management. You need qualified HR people who can hire the correct people to train and manage a money-making opportunity; that The Hornet's Nest was.

259 Theatre locally, SSAC - should do more for other communities and not just Alliston! Parks need more attention and upgrades for sure, shade support at Keogh park, love the idea of a dog park, skateboard park in Tottenham needs improvement painting of the outdoor nets in the Page 196 of 218 fields, outdoor basketball nets need repair, or more in the community at the parks, soccer nets in the parks be nice too.

260 There is little for teens to do in town. I am referring to teens who cannot afford team expenses. Someplace to go and play volleyball or basketball would be a good asset. Also, the ice and arena management is poor. The ice quality is far poorer than that of the Inn for example. Management of ice times needs improvement too. No perks for community Jr. Hockey team that basically guarantees excellent restaurant revenue on a regular basis. This town has lost its community atmosphere. Residents have been asking for an indoor pool for years. Hopefully if this ever comes to fruition, it will be better managed than present facilities. Reinstating a community spirit is essential.

261 There is nowhere to swim in Beeton, and the Tottenham pond is disgusting. 262 There needs to be more baseball diamonds for games. With so many leagues in the town, space is limited, games are cut short etc. As a parent that pays for their child to play a sport, it is expected that they will get the correct game time allotted. Quite frequently my son's ball team will be coming off of a diamond earlier because an older adult league wants to get on the diamond. This is not fair. Children have as much right to play as anyone else. And the fact that a permit is needed to use a baseball diamond now for a parent to want to go throw some balls around with their kid is absolutely ridiculous. This community is growing and our recreation facilities are not up to par with the population growth. But there needs to be more baseball areas and an indoor pool. Page 280 of 341 73

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 263 These programs have been lax for many years, while citizens have been raked of taxes for wages, benefits etc. of town employees. These parks should have been FIRST, not after the perks of council 264 Those last three questions are stupid. How can we make a decision without knowing any facts...facts like how much is already spent?

265 too much hockey in this town, we should spread the wealth, we need transportation, we need an indoor pool, where are our tax dollars, spent on advisors, waste of money, just do it!!!!!!!!!!!! 266 Tottenham desperately needs a swimming pool/lessons. Parkettes in the area need to be upgraded so that kids can play in their own neighborhood. Summer camps for kids in Tottenham that involve swimming & arts (not performing arts)

Page 197 of 218 267 Tottenham diamonds should be taken care of the same as Alliston 268 Tottenham needs an indoor pool! 269 Tough to answer questions 20-22 when it doesn't provide you background information to properly answer. 270 Town desperately needs a pool with 25m lanes and normal deep end for both senior’s fitness programs and youth sports plus lifesaving skills.

271 Town of New Tech needs to consider multi-use facilities (i.e. gym/pool/gymnasium/arena). The Town is expanding dramatically with the various new subdivisions. Recreation programs will be extremely important to the new families/residents moving into the area. Adding an indoor pool would be ideal in Tottenham. Also, adding a step mill (or two) to Tottenham fitness center would be great.

272 town residents should be able to use the Tottenham Conservation Area for free - they should not have to pay the same user fees as outside visitors to the area 273 Transit 274 Updating older parks like the Potter Crescent Park and Gunning Park. 275 Updating the Tottenham and Beeton arenas it is a disgrace the cost of property taxes and what little is offered and the how old and outdated these arenas are. The fact there is no indoor pool in an area with a growing population is very frustrating. 276 Upgrade Queen Park Alliston Page 281 of 341 74

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 277 Upgrade to the gym facilities especially in Alliston. Also, the air circulation in the entire NTRC is awful. It's no secret that there is an issue as I've had many, many conversations with many staff who have said 'there is an issue!!' This should be addressed. 278 Upgrades and updates to all parks. 279 Upgrading baseball diamonds. The cost is way too much for the quality of the field we're given. Also consider allowing hardball more diamond time. Softball has taken over Alliston. It’s time to share!!!!!! 280 user fees since if a proper assessment of the users would indicate 33 to 50 percent are outside users. And not tax contributors. improved efficiencies study to determine efficiencies of facilities and programs offered 281 We already pay enough for housing in new Tecumseh with the limited opportunities that are here because not everyone works for Honda. Page 198 of 218 282 We already pay higher taxes than other residents. An indoor pool central New Tec. Not at north end. 283 We are in desperate need of a library building in Tottenham, the mall is a disaster, the facilities keep shrinking while the community is growing and the mall is a dirty, disgusting place to be with horrid washrooms and a leaking skylight that could fall down on someone at any time. The library needs to be more accessible, have washrooms, have more space, have separate room for programs - kids are noisy and it does interfere with studying and research, more (up-to-date and working) computers, better Wi-Fi and quiet rooms for studying in. What is available now is a disgrace and the Town ought to be ashamed and embarrassed.

284 We are in desperate need of a new baseball park!! Our town can no longer support all the teams and new interest in baseball. 285 We are in need of a larger stage/theatre - so many arts and dance programs could benefit - perhaps partnering with a high school for a great facility to be used by all. 286 We came from Newmarket, where the family programs for kids were plentiful. I hope to see more options and time slots for kids’ programs. There is also a gross undersupply of child care in Tottenham 287 We don't have an indoor pool - sell the old Alliston Arena, we built the new Tec Rec Centre to replace it. So, sell it and use the funds to get a pool like Bradford. Page 282 of 341 75

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 288 We have lived in Beeton over twenty years now. Our 3 kids grew up here and went to public and high school in New Tec. All were involved in sports soccer, baseball, ball hockey etc. Not ice hockey as too expensive. Used the library and my husband and I still do. Would absolutely love an indoor pool or indoor pool/ fitness facility here in New Tec. Love swimming. Not ice hockey and there are too many arenas here in New Tec already. Invest in other options. People's other interests please. That I would support. Not more ice surface.

289 We need a new recreation community centre in Beeton. 290 We need a pool or several 291 We need a proper Library in Tottenham, which serves all age groups, this current situation is embarrassing and with all the new people moving in it is pitiful compared to what they are use too. We need a swimming pool as it services ALL age groups. Page 199 of 218 292 We need a rec centre 293 We need a theatre facility larger than the current Gibson Centre. Something that would allow for set changes and dance recitals. 294 we need an indoor pool 295 We need an indoor pool in this community!! 296 We need an indoor pool preferably at the recreation center that offers swimming lessons tired if going to the base or to the Nott. It is a huge problem with our town not offering swimming lessons and other aquatic programs. Also, our skate park is really crappy, and our kids love riding things would be nice to upgrade it. 297 We need an indoor swimming pool and more baseball diamonds. 298 We need more access to baseball diamonds. I know of at least 5 families who had to go to Everett to play hardball because there was no room on New Tecumseth teams. Families should not have to travel to other municipalities to have their children participate in sport.

299 We need more diamonds build a complex center these diamonds have been here forever when there was only 2800 ppl living here now that there is 28000 and no new diamonds have been built it is unacceptable. Nowhere where kids can go play basketball. But back to baseball diamonds kids were turned down this year due to lack of fields this is unacceptable no kid or kids should be turned down from playing recreational sports or activities. Shawn Skelton Page 283 of 341 76

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 300 We need more trails and/or walking paths. A paved path would be nice which could be shared with bicycles. Even better would be a separate bike path! We need more summer events like a monthly farmers market. 301 We need pickle ball courts and an indoor pool. 302 We really need a public indoor pool in Alliston. 303 We should have to pay for due to wasteful spending and mismanagement 304 Wish there were a playground in the older part of Alliston, Banting Highschool Area. All the new developments seem to have parks built into their divisions. It's a very long walk for young ones to Riverdale Park, really would like a playground closer to home so we could walk there.

Page 200 of 218 305 With increasing tax base, I would hope taxes would not need to increase to improve services. Additional fees/user fees on certain services shouldn't exist. 306 Would look into upgrading areas for community members to enjoy the outdoors, trails for dogs or dog parks, upgrading of baseball diamonds or adding additional diamonds for all leagues to share. 307 Would love to see the first field at Coventry have lights. It would open up many more slots for scheduling adult and older youth games, and leave more slots open for younger children earlier in the evening. 308 YES, IN DOOR POOL IN ALLISTON and a covered outdoor ball hockey pad  309 Yes, making use of empty fields and turning it into baseball diamonds. The town is growing and our kids don't have enough practice time or are being rushed off the diamonds because of soft ball adult leagues. Kids should come first!!! 310 Yes. It has always left me baffled that such a beautiful town like Alliston has so little. There is nothing for teenagers to do. There is no indoor pool. No outdoor ice rinks. All the do is get into trouble. There's no bowling alleys etc. It greatly lacks for older children as well as adults. No one should have to travel outside of town to go swimming or pay incredible amounts for memberships at the NOTT. as well there is so many beautiful areas in Alliston and no walking paths. Cities like Orillia have beauti paths that go from one end of town to the other. There is nothing like that here.

311 You need a Coventry type sports complex (baseball) in Alliston. Or you need to irrigate & roll the current diamonds on a regular basis, upgrade the fences/dugouts/bleachers/warning track of Doner/Peterman and McLean. 312 You nickle & dime us now for poor facilities or lack thereof. Start to consider the people of this town, especially the youth. Page 284 of 341 77

Question #23 Is there anything else about parks, recreation and culture in New Tecumseth that you think we should consider? Open-Ended Response 313 You should consider partnering with the school board to have a theatre built in the new school 314 You should stop wasting our tax dollars and we would have lots for Park and Rec. Mike M. Really put us a financial hole. He should be charged or at least held accountable for what he did! 315 You supply no data for current support/ investments so how can we reply to the above questions on support payment increase or decrease??. I think the town should better manage what funds they are already receiving. 316 Young families in Tottenham aren't going to Alliston...especially with Bolton and Bradford the same distance away. Build programs in the south that meet new family needs. I want to drive or walk to these places hence why we use our local parks and trails so often. I’m not driving 25 min to do that in Alliston.

Page 201 of 218 Page 285 of 341 78

CFMP Appendices:154

Page 202 of 218

Page 286 of 341 TOWN OF NEW TECUMSETH ATTACHMENT #4 CAPITAL PROJECT DETAIL SHEET Capital Projects-2018-2022

PROJECT DETAIL Department: Parks, Recreation & Culture Classification Code Number : Project No: Project Name: Beeton Community Centre - Feasibility Update and Business Plan Development Project Category: Recreation Facilities Project Dept Priority: Project Description: This project will update the Feasibility Study, Concept Design, as well as develop a Business Plan for the replacement facility within the scope outlined in Report #PRC-2011-17 (attached). This project will also engage a consultant to develop a Business Plan for operating the replacement facility, for Council's consideration. Project Description:

Colliers Project Leaders Inc. presented the draft PRC Master Plan to Committee of the Whole on Monday November 13, 2017 requesting comments from the community related to the recommendations. One area of recommendation is the Beeton Community Centre (BCC) (arena and hall). “The Beeton Arena is at the end of its useful life – most components of the building will require replacement in the near future and it does not meet current user expectations and requirements”. The arena is recommended to be closed at the end of the ice season in May, 2019. Initiating a process in 2018 to update the Feasibility Study, Concept Design, as well as develop a Business Plan for the replacement facility, will provide Council with updated information in preparation for the de-commissioning in 2019, demolishing the existing building, preparing a detailed Project Justification: design, and construction between 2019 - 2021. The PRC Master Plan states "Recommendation 5.2.b Develop a business plan for each recreation centre and then manage to that plan, applies to both programs and facilities and it is essential to develop a business case for each facility. In addition to other analysis, it will integrate the research on facility condition, operating cost, demand, and staffing required to meet the demand". "Recommendation 5.2.d identifies the need to include the operating budget impacts of capital projects as the projects are improved. This is linked to the business planning and is essential for success of new investments, not just when they are opened, but also for the longer term.”

CAPITAL PROJECT COSTING & FUNDING 2018 2019 2020 2021 2022 Future Costs Cost Component

Capital Purchases Sub-Contracting Consulting Fees $ 75,000 A: Town Geo Technical Fees Legal Fees

Capital Purchases Sub-Contracting Consulting Fees B: Water Geo Technical Fees Legal Fees

Capital Purchases Sub-Contracting Consulting Fees C: Wastewater Geo Technical Fees Legal Fees

Total $ 75,000 $ - $ - $ - $ - $ -

Funding (Note 2) Funding Component

Transfer From Reserve A/C# 5-000-000005-9735 $ 75,000 $ - $ - $ - $ - $ - A: Town Taxation Other

Transfer From Reserve A/C# B: Water User Fees Other

Transfer From Reserve A/C# C: Wastewater User Fees Other Total $ 75,000 $ - $ - $ - $ -

NET OPERATING COSTS Estimated Completion date:

New Operating costs per year: Amount To be included in the Business Plan.

Note 1: This column represents the amount of expenditure that the Town will be committed to in the 2018 fiscal period if this capital request is approved. Additional future year costs that relate to this project, should be shown under the 2019, 2020, 2021, 2022 and/or fUTURE columns. Note 2: Provide the General Ledger account # for all Reserve / Reserve Funds being used to finance the project.

Submitted By Department Head

Date Prepared Reviewed By Treasurer / Director of Finance

Page 203 of 218

Page 287 of 341 Committee nf Whne",~~~ COMMITTEE OF THE WHOLE Recarrimartdation 4XUL November 21, 2011 Cauncif

REPORT #PRC-172011- Mot~on L~(la-

Comment/Actiwi Beeton Community Centre Project

RECOMMENDATION

That Council receive Report #PRC-17;2011-

That Council approve the revised Beeton Community Centre Concept and Site Plan 2011;

And now in accordance with Council's direction of November 23, 2009, with the work related to this project having been completed to the point where it may be eligible for future grant programs, that this project be referred back to staff ta research and monitar future grant funding pragrams that may be annaunced by the federal and provincial pragrams for which this project may be eligible for consideratian.

OBJECTIVE

The purpose of this report is to provide Council with a revised concept plan and budget estimates for the Beeton Community Centre Project and to provide Council with infarmation that will facilitate the decision process in arder to advance a plan that will meet changing needs, is energy efFicient, will remain an important and sustainable asset in the community. The Beeton Multiplex design will be an important community destination that will create opportunities to cross program recreation and culture activities with the Tottenham Commranity Fitness Centre and the New Tecumseth Recreation Complex in Alliston.

BACKGROUND

As per Council resalu#ion 2011-43 the following is provided for Council review:

A floor plan for the revised multi use community center has been completed as per Cauncil direction. A revised site plan utilizing property acquired on Main Street, which provides access and enhances thE Community Centre layout resulting in a more functional and cost effective approach to the facility. A preliminary landscape design has been prepared for the new lands to the South of the Community Centre and directly off of Main Street which provides the opporkunity for a Town square that crEates opportunities for all seasons .i.e. ice skating, summer concerts, markets, movie nights, community festivals and other special events.(Concept Attached ) A cost report has been prepared by A.W Hooker Associates Limited to proof test the expected casts of the current conceptual design.

The revised building footprint (two levels)contains an NHL size (200 x100) ice surFace on the main floor, as well as a community room and meeting rooms along with storage roams for various user groups. The upper floor contains an heated seating area far the arena, a fitness/wellness facility, walking track, concession, and supporting spaces. The overall facility is based an apen concept with glazing throughout to provide opportunities to view many ongoing activities both inside and outside. The site includes the necessary hard surfaces to support the facility including a multi use asphalt space for activities such as basketball, rest area, and paved parking lot.

Page 204 of 218

Page 288 of 341 Report #PRG2011-17 Navember 21, 2011 ...... Page 2 of 7

Table 1. Square footage of roams:

Name Area Lower Lobby 1126 SF Vendin 49 5F Communit Stora e 877 SF Comm. Room 78 SF Elevator 51 SF Elevator Machine Room 90 SF Coat Room 47 SF Communit Hall 200 Capacit 2824 SF Sta e/Meetin Roam 236 SF Hall $tora e 146 SF Kitchen 448 SF Stair #3 176 SF Communit Room Youth 1137 SF Corridor 25$SF Women's Washroom 266 SF Janitor 31 SI= Men's Washroom 253 SF Stair #3 176 SF

Ice Rink Perimeter circulation area 5602 SF

Chan e Roam #1 488 5F

Chan e Room #2 488 SF Chan e Room #3 487 SF

Chan e Room #4 487 SF

Chan e Room #5 488 SF Chan e Room #6 488 SF 5tora e!Sub Electrical 275 SF

Referee Chan e 231 5F Stair #2 179 SF NHL Ice SurFace 200x85 16327 SF Work-Sho 104 SF Electrical 172 SF Mechanical 262 SF Refri eration 491 SF Refri eration Vestibule 48 SF ResurFacer 719 SF Parkin Vestibule 271 SF Lobb 1739 SF Elevator 51 SF Square Vestibule 318 SF Rece tion 200 SF Staff Break 118 SF Admin. Office 95 SF Fitness Room & Track 220 ft 3121 SF Womens Chan e Room 484 SF Mens Chan e Room 433 SF Warm Viewin 2901 SF Concession 172 SF Janitor 34 SF Womens Wr 244 SF Mens Wr 226 SF Stair #2 197 SF Audio/ Visual 97 SF

Page 205 of 218

Page 289 of 341 Repart #PRC-172011- November 21, 2011 Page 3 of 7

The potential range of construction cost is described in the table below:

Low High Tender Price 9,000000, 10,000450, Construction Cantingency 5% 450,000 522,500 Total Construction Cost 9,000450, 10,500972,

Cost per s.f. 189.55 220.08

A.W. Hooker states that the accuracy of the estimate is 15%based on the progress of the design at this stage. As we continue with the development of the working drawings and project specifications more detailed information will be available for analysis. Further and more accurate information on items such as mechanical systems, building envelope assemblies, fixtures, and finishes will be available.

The gross floor area of the current praposed facility is 49,855 square feet which is 4341 square feet less than the original design concept. The following drawings and renderings are attached: Site/Landscape Plan Landscape Plan of Town Square-enlarged Rendered Views (3) Lawer Floor Plan Upper Floor Plan

The following casts (net of any applicable tax rebates) have been incurred in the Beeton Community Centre planning process to date:

Stage I Feasibility Study 42,350. Stage il Schematic Design & Design Development 179,542. Stage II Civil Engineering 18,543. Stage II 5chematic Design Cost Analysis 7,485. Stage II Other associated disbursement fees 880. Stage 1&I I Project Management Fees 83,600 Land Acquisition (Main Street) 600,000 Sub-total 932,400 Stage II Design Development (Remaining) 40,000 Stage II Design Development Cost Analysis 8,625

The work currently defined under Stage II includes completion af the Schematic Design and Design Development stages of project development. The proposed third stage will encompass the Construction Documents and Tender Stages.

The Canstruction Documents Stage III will include:

Completion of Architectural documents required far Site Plan Approval including document caordination with other consultants. Coordination of the work af additianal cansultants eontracted by the Tawn for the development of Site Plan Appraval Documents, including a Civil Engineer, a Landscape Architect, a Traffic Engineer, a Sound Engineer, etc. Submission of documents for Site Plan Approval. Completian of Architectural, Structural, Mechanical, and Electrical Engineering

Page 206 of 218

Page 290 of 341 Report PRC-17# 2011- November 21, 2011 ...... Page 4 af 7 drawings suitable far tender to general contractors. Completion of full Architectural, Structural, Mechanical and Electrical Engineering specifications. Coordination of the work of additional consultants as required and as contracted by the Town, including a cast consultant, a kitchen designer, equipment suppliers including audio visual and security, and a fauntain designer.

The Tender Stage will include:

Prequalification of general contractors Issuance of bid documents Pre-bid meeting and site tour Preparatian and issuance of addenda Review and evaluation of bids from contractors Cantract negotiatian with the successful bidder

Below is a summary of lump sum, expected, and budget costs (detailed drawings, associated documents etc.)for Stage III of the Beeton Community Centre redevelapment:

Architectural, Structural, Mechanical & Electrical Engineering (lump sum) 270,000 Civil Engineering (expected) 31,350 Acoustical Engineering (expected) 5,635 Landscape Architect (expected) 43,667 Cost Consultant (budget) 10,000 Total 360,652

COMMENTS and CONSIDERATIONS

Today's approach to recreation provisian recognizes the value of integrating multiple recreation levels and services in one multi-use facility. The integrated approach combines overall building costs while increasing the utility, accessibility and operatianal benefits of a single facility. Multi- use facilities quickly became community hubs, but also require extensive planning and large capital investments. The Beeton praject builds an this philosophy and creates opportunities to provide enhanced recreational, cultural and wellness programming for all ages. This alsa creates oppartunities to cross program and develop new revenue streams in a diverse market.

Increasingly, parks, recreation and cuiture facilities are seen as an integral part of life. Having vibrant, well-used and appropriate recreation facilities in a neighbourhoad-with walkway and bikeway connectians-increases people's oppartunity to make healthy lifestyle chaices. The Beetan facility is not only multi functional internally but also as design features which creates opportunities with linkages to the outside. Activities in the surrounding downtown care, Beeton Cammunity Park, D.A. Jones Library and the new proposed town square will stimulate new partnerships and enhance quality pragrams not only ta residents but alsa to visitors #a the area.

Multi-use facilities are especially well suited to fulfill the range of interests displayed by youth. The most successful facilities provide elements that attract a range of youth interest groups. This integrated approach to recreation facilities alsa promotes the creation of multi-generational facilities. Facilities that have programs that appeal to a wide range of age groups have the advantage of being used throughout all times of the day and week.

Page 207 of 218

Page 291 of 341 Report #PRG2011-17 November 21, 2011 ...... Page 5 of 7 Facilities that are age-friendly, that link libraries, and community services, are being combined with recreation, providing integrated multi-service centres. Programming of these Centre's can be linked within a Community to create enhanced variety af offerings. New Tecumseth as three urban areas that can deliver programs in a multiplex environment and programs would be cross linked with each lacation. Beeton,( Tattenham and Alliston)The introduction of the Beeton Multiplex space ta the New Tecumseth recreation market will provide opportunities far residents to access fitness and lifestyle programming in either urban area. Each facility offers similar but also unique environments throughout the municipality. This builds on the development of more focused destination marketing which utilizes synergies within the recreation market.

GUIDING PRINCIPLES-BEETON COMMIJNITY CENTRE DESIGN

Aligned with the Leisure and Culture Master Plan 2008

Reflects pertinent recammendations of the Beeton Community Centre F'easibility Study

Reflects current and future trends in health, recreation, culture and community development

Uses the age-friendly approach one stop shop

Enviranmentally friendly and operatianal efficiencies

Multi-use, multi-functional

RELEVANT F'ACILITY TRENDS

A move toward multipurpose rather than single purpose;

A move away from spaces for male and youth dominated sport activities to those that are inclusive of all ages, genders, interests and abilities to access;

Designs are more ariented to individual activities rather than group programs;

Youth and Older Adult rooms are being integrated into community centre's;

Fitness raams are larger and indoor tracks are making use af circulation corridors and activity spaces;

Facilities are aesthetically appealing and welcoming, rather than utilitarian, in order to meet the desire for a quality experience;

Public art is being incorporated inta designs;

Partnerships are becoming more common: capital development, food concessions, and program spaces;

Page 208 of 218

Page 292 of 341 Report #PRC-172011- November 21, 2011 ...... Page 6 of 7 New construction materials are being used: hardened wall panels in high impact areas, new concrete products on floors, walls and entrances, interior glazing to create openness between area's;

Designs are exceeding building cade requirements ta ensure accessibility and usefulness

There is a desire for multi-purpose facilities to serve the cross-programming demands, family recreatian and library outings and rising expectations for quality service and value for money.

As the younger, fitter, older adult ("aging boomer")reaches retirement, the traditional stand-alone older adult centre will not be able to meet all of their programming needs. Integrating activities for older adults into multi-use and multi-generatianal community centr+es is the preferred approach -facilities are being designed to be age friendly.

Need for flexible space_ta provide a range of oppartunities, which can include: multipurpose raoms, gymnasiums with retractable walls, and facilities designed for access by all ages.

Multi-pad arena facilities are a key opportunity from a design perspective to accommodate the ranging needs of a community, from women's hockey leagues to large toumaments and achieving operational cast efficiencies. New( Tecumseth Recreation Complex Growth)

FINANCIAL CONSIDERATIONS

On November 23, 2009 Council resolved as fallaws:

BE lT RESOLVED THAT the verbal report of Councillor Norcrass be received;

AND FURTHER THAT the verbal report of Ray Lisk, Chair- Beeton Facility Planning Task Force be received;

AND FURTHER THAT the Additianal Information Memorandum of the Chief Administrative Officer da#ed November 23, 2009 be received;

AND FURTHER THAT to ensure that the Beeton Community Centre project is eligible far future grant funding programs that may be announced by the federal and provincial gavernments, that work continue on the Beeton Community Centre project;

AND FURTHER THAT $285,00000.be included in the 2010 Capital Budget to complete Stage lI of the Beeton Community Centre development as outlined in the Additional Information Memarandum from the CAO dated November 23, 2009;

AND FURTHER THAT the Stage ll works be funded from Recreation Development Charges in the amount of 256,00,$ 000.representing 90%of the Stage ll project cost, with the remaining balance to be funded from donated funds. "

During budget deliberations for the 2011 Capital Budget an additional expenditur-e in the amount of $99,284, to be funded from development charlges, was approved to allow for the completion of a revised Beeton Community Centre Concept and Site Plan.

Page 209 of 218

Page 293 of 341 Report #PRC-172011- November 21, 2011 ...... Page 7 of 7

In 2011 Council authorized the acquisition of three additional parcels of land immediately abutting the existing Town owned lands on Main Street Beetan_The additional land allaws for the development af an important public square as part of the comprehensive municipal development, and provided more flexibility in the design of the building reducing the construction cost for the project at the time in the future that it is to be built, allows for parking to be accommodated on the site and results in a coordinated development with the existing library. Further, apening up these public uses tv Main Street and the downtown resolved the lack af prominence of the Town facilities and significantly enhances downtown Beetan as envisioned within the Downtown Enhancement Master Plan.

The wark has now been completed to bring this project to the point af being eligible far cansideration in respect of future grant funding programs that may be announced by the federal and provincial governments, Accardingly, the concept and site plan have been brought forward to Council for approval at this time and it is recommended that the project be referred back to staff to research and monitor grant funding pragrams for which this project may become eligible.

Respectfull mitted b. Reviewed by:

Ray Osmon Terri Caron Manager of Parks, Recreation and Culture Chief Administrative Officer

Financial consideratians reviewed by:

Mark Sirr Treasurer/Manager of Finance

Attachment #1 -Site Plan Attachment #2 -Landscape Plan-enlarged Attachment #3 -Rendered Views (3) Attachment #4 -Lower Floar Plan Attachment #5 -Upper Floor Plan

Page 210 of 218

Page 294 of 341 Page 211 of 218

Page 295 of 341 PROPOSED COMMUNITY CENTRE

Patio / Stage

Page 212 of 218 3.5m x 3.5m Market Stalls Water Feature

Central Plaza / Ice Rink

Seating Wall and Trellis

Beaton Streetscape

MAIN STREET Page 296 of 341 Beeton Community Centre Proposed Landscape Plan Page 213 of 218

Page 297 of 341 Page 214 of 218

Page 298 of 341 Page 215 of 218

Page 299 of 341 Page 216 of 218

Page 300 of 341 Minutes af Council Meeting 2011-24 November 28, 2011 Page 2 of 6

ADOPTION OF CDUNCiI. MINUTES

2011-310 Moved by Catincillor Whiteside Seconded by Councillor Narcross

6E 1T RESOLVEa THAT ths minutes for Council Meeting Nv. 2011-22 held on November 14, 2011, be adopted as circulated;

ANP FURTHEFt THAT the minutes for Special Council Meeting No. 2011-23 heid on November 21, 2011 be adopted as circulated_ CARF2IED

GUNSIDERATION OF CqMMUNICATION 17EMS

2011-311 Moved by Cauncif{ar Jebb Seconded by Cnuncillpr Sainsbury

BE 17 RESOLVED THA'C Communication Items COM-1 and CQM-2 for Council Meeting No. 2011-24 held on Novemker 28. 2011 be received. CARRIEp

DETEftMINATION OF ITEMS TQ BE FIELD FOR nISCUS5IUN

The following items were identffied fnr separate discussian:

Item CW-1 a),( CW- 2 c),( CVN-5 and related ey-law No.2011- 149 vn Committee of khe Whole Report No. CW-152011-dated November 21,2011 and Item CS-5 on Committee of the Whpla (Clased Sessinn)Report No. CS-152011-dated November 21, 2011.

ADC)PTION OF ITEM5 NOT HEC.D FOR D15CUSSION

2011-312 Moved by peputy Mayor MiIne Seconded by Councitlor Haire

BE Il' RESOLVEI7 THA7 Items GW-1 to CW-11 on Committee of the Whole Report No.2011-CW-15 dated November 21, 2011, with the exoeption af those tems identified fnr separate discussion, be approved and the 7 recommendations iherefn be adopted; ANq FUR7HER 7HAT Items CS-1,CS- 3 and CS4 on Committee of the Whole (Closed Session) Repart No. CS-152011-dated Novem6er 21, 2011 be approved and the recammendatians therein be adopted- CARF2iEp

DEI'UTA71bNS RELA1"ING TQ NEW MATTEI2S

DEP-1 Antonio Leal, Nautical Lands Group, Kingsmere Residences

2011-313 Moved by Deputy Mayor Milne Saconded by Gauncillar Smith

BE IT RE50LVEI] THA7 the deputation af Antonio Leal of Nautical l.ands Group respecting the Kingsmere Medical Centre be rsceived_

Page 217 of 218

Page 301 of 341 3

ITEMS:

1. Commlttee of the Whole Report Na. CW-15,2011-Monday November 21, 2011

CW1 COUNCIL tTEMS

aj CASUAL SPORTS FACILITIES Additional Information Memorandum, Manager of Parks, Recreation and Cuiture, November 28, 2011

b) NO PARKING SIGN INSTALLA710N

c) RECEIPT OF REPORTS

CW2 CQMMITTEE, B9ARD AND TASK FORCE SUMMARIES

a) ENVIRONMENTAL ISSUES TASK FORCE

b) i. BEETON FACILITY PLANNING TASK FORCE ii. BEETON COMMUNITY CENTRE PROJECT

cj ECONOMIC DEVEL.OPMENT ADVISORY COMMITTEE Refer to By-!aw Na_2011- 138 and By-law No. 2011-139

d) HERI7AGE NEW TECIJMSETH ApVISURY COMMITTEE

e) ALLISTON ARENA TASK FORCE

GW-3 AMENDMENT TO BY-LAW NO. 2002-181 TRAILER BY-LAW" Refer to By-Law No. 2091-140

CW-4 TOWN INITIATED TECHNICAL. ZONING BY-LAW AMENDMENT TO BY-LAW 96-103 - TRAIL.ER BY-4AW Refer to By-law No. 2011-141

CW-5 OFFER TO PURCHASE TpWN-OWNED LANDS - 29 MAIN STREET WEST FORMER OPP HEADQUARTERS, BEETON Refer ta By-law No. 2011 149-

CW-6 a) GRANT THORNTON LLP -"REPOR7 TO COMMITT'EE OF THE WHOLE - INITIAL COMAAUNICATION ON AUDIT PLANNING" FOR THE YEAR ENDING DECEMBER 31, 2011

b) ADDITIONAL INFORMATION MEMORANDUM GRANT WORNTUN LLP - INiT1AL COMMUNICATION ON AUDIT PLANNING

Page 218 of 218

Page 302 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #PRC-2018-05

SOLAR PHOTOVOLTAIC ENERGY SYSTEMS - LANDLORD ACKNOWLEDGEMENT AGREEMENT WITH SOLOGIX CLEAN ENERGY CORPORATION (FORMERLY SOLERA SUSTAINABLE ENERGIES COMPANY)

RECOMMENDATION

That Council receive Report #PRC-2018-05;

And further that Council approve Sologix Clean Energy Corporation’s Landlord Acknowledgement Agreement for long-term financing, related to solar panels installed on the roofs of three Town buildings;

And further that the Mayor and Clerk be authorized to sign the agreements, substantially in the form attached to Report #PRC-2018-05, subject to final clearance by the Town’s solicitor.

OBJECTIVE

The purpose of this report is to request that Council approve Sologix Clean Energy Corporation’s Landlord Acknowledgement Agreement for long-term financing.

BACKGROUND

At the Council meeting, dated November 18, 2013, Council approved Report #PRC- 2013-15 and Resolution #2013-284 :

THAT Council receive Report # PRC-2013-15;

AND FURTHER THAT Council approve the necessary by-law authorizing the Mayor and Clerk to sign a 20 year lease agreement, substantially in the form attached to Report # PRC-2013-15, and other associated documentation with Sologix Clean Energy Corporation for the installation of a Solar Photovoltaic Energy System on three Town of New Tecumseth facilities, i.e. Tottenham Community and Fitness Centre, Joint Operations Centre, Beeton and the New Tecumseth Recreation Complex in Alliston. The approval would be subject to the clearance by the Town Solicitor and the by-law is conditional on the FIT application being approved.

Page 303 of 341 Report #PRC-2018-05, January 29, 2018

The Feed in Tariff solar contracts FIT 3 with the Independent Electricity System Operator (IESO) were successful and the Town was granted 3 Contract Offers for: • New Tecumseth Recreation Centre, Industrial Parkway, Alliston (250 KWP) • Joint Operations Centre, Beeton (180 KWP) • Tottenham Community and Fitness Centre, Tottenham (250 KWP)

The Town signed the 20-year lease agreement with Solera Sustainable Energies Company Limited’s (SSECL) leasing arm Sologix, to install Solar Photovoltaic Energy Systems on the 3 roofs.

COMMENTS AND CONSIDERATIONS

The Town Clerk received a request from Sologix Clean Energy Corporation’s Solicitor requesting that the agreements, substantially in the form attached to Report #PRC- 2018-05, be approved by Council and signed by the Mayor and Clerk in order to execute their client’s long-term debt financing with respect to the solar generation project, by January 27, 2018.

As there are (3) separate leases for 7300 Industrial Parkway, 6558 8th Line, Beeton and 139 Queen Street North, there are (3) separate landlord acknowledgement forms included as attachments #1, #2 and #3. These landlord acknowledgement forms are to allow for the tenant to proceed with long-term financing for the project. The Town’s solicitor has reviewed each of the agreements and is generally satisfied with the form.

Sologix Clean Energy Corporation’s Solicitor also identified discrepancies related to the lease agreements for the legal description of the New Tecumseth Recreation Centre located at 7300 Industrial Parkway, and that the Tottenham Community and Fitness Centre located at 198 Queen Street reflects the Corporation of the Village of New Tottenham as the owner, not the New Tecumseth. The Town’s Solicitor will make the required changes to schedule B of each of the signed lease agreements as required, and include in the signed lease agreements. (Attachment #4)

FINANCIAL CONSIDERATIONS

There are no financial considerations associated with the execution of the Sologix Clean Energy Corporation’s Landlord Acknowledgement Agreement for long-term financing.

Respectfully submitted:

Page 2 of 13

Page 304 of 341 Report #PRC-2018-05, January 29, 2018

______Patrick D’Almada, BAS, MPA Director of Parks, Recreation and Culture

Attachments:

□ ATTACHMENT #1 - Doc #16- LANDLORD ACKNOWLEDGEMENT PNC re 7300 Industrial □ ATTACHMENT #2 - Doc #16- LANDLORD ACKNOWLEDGEMENT PNC re 6588 8th Line □ ATTACHMENT #3 - Doc #16- LANDLORD ACKNOWLEDGEMENT PNC re 139 Queen □ ATTACHMENT #4 - 7300 Industrial Parkway - Schedule B (revised)

Approved By: Department: Status: Mark Sirr, CPA, CMA, Finance Approved - 24 Jan 2018 Treasurer/Director of Finance Khurram Tunio, GM of Development and Infrastructure Approved - 24 Jan 2018 Development and Infrastructure Division Blaine Parkin, P. Eng., CAO CAO Approved - 25 Jan 2018

Page 3 of 13

Page 305 of 341 LANDLORD ACKNOWLEGEMENT

This Agreement made with effect and as of the ____ day of ______, 2018.

B E T W E E N :

PNC EQUIPMENT FINANCE, a division of PNC Bank Canada Branch

(hereinafter called "PNC")

- and -

THE CORPORATION OF THE TOWN OF NEW TECUMSETH (hereinafter called the "Landlord")

RECITALS

1. Pursuant to a lease made as of August 26, 2015 (the “Lease”) between the Landlord and Sologix Clean Energy Corporation (the “Lessee”), the Landlord leased to the Lessee in respect of the rooftop of the building at 7300 Industrial Parkway, Alliston, Ontario (the “Property”), the Roof Area (as such term is defined in the Lease);

2. PNC has agreed to provide financing to the Lessee in respect of the business being conducted by the Lessee on the Roof Area.

3. To secure payment of the Lessee’s obligations in respect of such financing, the Lessee has delivered in favour of PNC, a leasehold debenture (the “Leasehold Mortgage”) in respect of the Lessee’s leasehold interest in the Lease and the Roof Area, to be registered against the Property

NOW THEREFORE, in consideration of the premises and covenant and agreements contained herein, and the sum of Ten ($10.00) Dollars paid by each party to the other (receipt whereof is hereby acknowledged by each of the parties), the parties hereto agree as follows:

1. All capitalized terms used herein and not otherwise defined shall have the meanings ascribed thereto in the Lease.

2. The Landlord hereby acknowledges the granting of the Leasehold Mortgage (but not to any specific terms thereof), acknowledges receipt of notice of the Leasehold Mortgage by virtue of this Agreement and hereby agrees that PNC shall have the full benefit of Section 21, 22 and Schedule C of the Lease, as amended, so long PNC complies with the provisions of the Lease

Page 4 of 13

Page 306 of 341 during any period whilst PNC is in possession of the Roof Area.

3. PNC acknowledges that notwithstanding such consent, the Landlord shall not be deemed to have acknowledged or approved of any of the terms of the Leasehold Mortgage as between PNC and the Tenant and that the Landlord shall not be bound by nor be deemed to have knowledge of any of the terms of the Leasehold Mortgage.

4. PNC shall provide the Landlord with a copy of a notice of default given to the Lessee under the Leasehold Mortgage or under any credit facilities the Lessee may have with PNC.

5. This Agreement shall terminate upon the termination of the Leasehold Mortgage.

6. The parties hereto agree that any notice given pursuant to the Leasehold Mortgage, the Lease, or this Agreement shall be in the same form and at the same time as notice is given to any of the Lessee, the Landlord or PNC, as the case may be. All notices or other communications required or permitted to be given pursuant to this Agreement shall be in writing, and shall be delivered to: (a) if to the Landlord: 10 Wellington Street East Alliston, Ontario ON L9R 1A1 Attention: Clerk: Town of New Tecumseth

(b) if to the Mortgagee: PNC Bank Equipment Finance, a division of PNC Bank Canada Branch 130 King Street West, Suite 2140 Toronto, ON M5X 1E4 Attention: Elaine Curwin

Email Address: [email protected] Facsimile: (416) 926-1345

Any communication shall be deemed to have been received on the date of transmission if faxed and on the date of delivery if personally delivered. Any party may change its address in the manner provided for the giving of notices set out above. 5. This Agreement shall enure to the benefit of and be binding on each of PNC and the Landlord and their respective successors and assigns. This Agreement may be executed by the parties in separate counterparts each of which when so executed and delivered shall be deemed to be an original, and which counterparts together shall constitute one and the same agreement.

(signatures contained on the following page)

Page 5 of 13

Page 307 of 341 THE CORPORATION OF THE TOWN OF NEW TECUMSETH

Per:______Name: Title:

I have authority to bind the Corporation.

PNC EQUIPMENT FINANCE a division of PNC Bank Canada Branch

Per:______Name: Title:

I have authority to bind the Bank.

Page 6 of 13

Page 308 of 341 LANDLORD ACKNOWLEGEMENT

This Agreement made with effect and as of the ____ day of ______, 2018.

B E T W E E N :

PNC EQUIPMENT FINANCE, a division of PNC Bank Canada Branch

(hereinafter called "PNC")

- and -

THE CORPORATION OF THE TOWN OF NEW TECUMSETH (hereinafter called the "Landlord")

RECITALS

1. Pursuant to a lease made as of June 22, 2015 (the “Lease”) between the Landlord and Sologix Clean Energy Corporation (the “Lessee”), the Landlord leased to the Lessee in respect of the rooftop of the building at6558 8th Line, Beeton, Ontario (the “Property”), the Roof Area (as such term is defined in the Lease);

2. PNC has agreed to provide financing to the Lessee in respect of the business being conducted by the Lessee on the Roof Area.

1. All capitalized terms used herein and not otherwise defined shall have the meanings ascribed thereto in the Lease.

Page 7 of 13

Page 309 of 341 during any period whilst PNC is in possession of the Roof Area.

4. PNC shall provide the Landlord with a copy of a notice of default given to the Lessee under the Leasehold Mortgage or under any credit facilities the Lessee may have with PNC.

5. This Agreement shall terminate upon the termination of the Leasehold Mortgage.

(b) if to the Mortgagee: PNC Bank Equipment Finance, a division of PNC Bank Canada Branch 130 King Street West, Suite 2140 Toronto, ON M5X 1E4 Attention: Elaine Curwin

Email Address: [email protected] Facsimile: (416) 926-1345

(signatures contained on the following page)

Page 8 of 13

Page 310 of 341 THE CORPORATION OF THE TOWN OF NEW TECUMSETH

Per:______Name: Title:

I have authority to bind the Corporation.

PNC EQUIPMENT FINANCE a division of PNC Bank Canada Branch

Per:______Name: Title:

I have authority to bind the Bank.

Page 9 of 13

Page 311 of 341 LANDLORD ACKNOWLEGEMENT

This Agreement made with effect and as of the ____ day of ______, 2018.

B E T W E E N :

PNC EQUIPMENT FINANCE, a division of PNC Bank Canada Branch

(hereinafter called "PNC")

- and -

THE CORPORATION OF THE TOWN OF NEW TECUMSETH (hereinafter called the "Landlord")

RECITALS

1. Pursuant to a lease made as of June 22, 2015 (the “Lease”) between the Landlord and Sologix Clean Energy Corporation (the “Lessee”), the Landlord leased to the Lessee in respect of the rooftop of the building at 139 Queen Street North, Tottenham, Ontario (the “Property”), the Roof Area (as such term is defined in the Lease);

2. PNC has agreed to provide financing to the Lessee in respect of the business being conducted by the Lessee on the Roof Area.

1. All capitalized terms used herein and not otherwise defined shall have the meanings ascribed thereto in the Lease.

Page 10 of 13

Page 312 of 341 during any period whilst PNC is in possession of the Roof Area.

4. PNC shall provide the Landlord with a copy of a notice of default given to the Lessee under the Leasehold Mortgage or under any credit facilities the Lessee may have with PNC.

5. This Agreement shall terminate upon the termination of the Leasehold Mortgage.

(b) if to the Mortgagee: PNC Bank Equipment Finance, a division of PNC Bank Canada Branch 130 King Street West, Suite 2140 Toronto, ON M5X 1E4 Attention: Elaine Curwin

Email Address: [email protected] Facsimile: (416) 926-1345

(signatures contained on the following page)

Page 11 of 13

Page 313 of 341 THE CORPORATION OF THE TOWN OF NEW TECUMSETH

Per:______Name: Title:

I have authority to bind the Corporation.

PNC EQUIPMENT FINANCE a division of PNC Bank Canada Branch

Per:______Name: Title:

I have authority to bind the Bank.

Page 12 of 13

Page 314 of 341 SCHEDULE “B”

DESCRIPTION OF THE PROPERTY

PIN Number:

53131-0819 (LT)

Legal Description:

Part Lot 1, Concession 14, Tecumseth, together with Easement over Part 1 on Plan 51R-31283 as in SC73253, New Tecumseth, PIN 58131-0819 (LT).

Page 13 of 13

Page 315 of 341 Page 316 of 341 COMMITTEE OF THE WHOLE MEETING JANUARY 29, 2018

REPORT #PRC-2018-06

TOTTENHAM LIONS CLUB USE AGREEMENT

RECOMMENDATION

That Report #PRC-2018-06 be received;

And further that Council approve the amended agreement between the Tottenham and District Lions Club Inc, and the Town of New Tecumseth substantially in the form attached to Report #PRC-2018-06, to release the control and jurisdiction over the Club Room #1 at the Tottenham Community and Fitness Centre;

And further that the necessary by-law be enacted to authorize the Mayor and Clerk to execute the agreement, substantially in the form attached to Report #PRC-2018-06, as Attachment #1, to the satisfaction of the Town’s solicitor;

And further that Parks, Recreation and Culture Department staff be directed to include Club Room #1 in the available indoor space inventory, for direct recreation and culture programs delivery, and rentals to the community, on a permit basis.

OBJECTIVE

This report is to request Council’s consideration of the Tottenham and District Lion’s Club Inc (Lions Club) request to enter a new Agreement with the Town, to release the control and jurisdiction over the Club Room #1 at the Tottenham Community and Fitness Centre.

BACKGROUND

The Tottenham Lions and District Club, Inc. had made a substantial contribution to the community centre fund, which enabled the Club to add a room over and above the original design for the Tottenham Community and Fitness Centre (TCFC).

The Lion’s Club currently has an agreement with the Town of New Tecumseth, dated March 31, 1977, for the sole use of Club Room #1 and storage facility, consisting of approximately 1,200 square feet at the Tottenham Community and Fitness Centre (TCFC). The original agreement (Attachment #2) includes a provision for:

1. Adding a Lion’s Club room of approximately 12,000 sq. ft. to the existing Tottenham Community and Fitness Centre (TCFC) during construction in 1977; 2. Entering into an agreement for exclusive use of the room for a period of ninety years; 3. An exclusive storage area;

Page 317 of 341 Report #PRC-2018-06, January 29, 2018

4. Use of the main hall on one night of the week between Monday and Thursday. 5. Use of the hall on ten (10) other occasions in the year, as well as New Year’s Eve; 6. Use of the arena portion of the complex on at least five occasions each year.

The Club is an active contributor in the community and would like to continue funding community events, however based on a reduced membership, has determined that they need to rescind the 1977 agreement, to ensure they can continue to provide financial contributions to the community.

COMMENTS AND CONSIDERATIONS

The Lion’s Club requested in 2014 (Attachment #3) that Council consider reducing the annual maintenance fees of approximately $6,000. Due to personnel changes within the department at that time, a follow up report was not completed.

The Lion’s Club have submitted a second request dated October 30, 2017, (Attachment #4) requesting to release its rights under the original agreement, and that control and jurisdiction over Lion’s Room #1 revert to the Town. The Lion’s Club is requesting an amended agreement (Attachment #1) to include the following use and entitlements at no charge: 1. Up to forty-eight (48) booking dates of Club Room #1 for Lions Club meetings; 2. Up to thirty-two (32) booking dates of Club #1 for Scouts Canada meetings, whom the Lions Club sponsors; and 3. Up to three (3) booking dates of the gymnasium.

Representatives of the Town and the Club will meet annually before September 15 to discuss and determine the bookings the Club will require for the following year.

Tottenham Lions and District Club, Inc. is requesting that the Town enter into an agreement for a 10-year period, or until such time that either party gives written notice to the other, of their intention to terminate the agreement. Written notice shall be sent to the other party not later than January 1st, of each ensuing year.

The Town’s Solicitor has reviewed and is satisfied with the attached agreement. (Attachment #1)

Council may consider one of the following three options:

Page 2 of 25

Page 318 of 341 Report #PRC-2018-06, January 29, 2018

Option #1 Status Quo – continue to honour the agreement between the Lion’s Club and the Town of New Tecumseth, dated March 31, 1977, for the sole use of Club Room #1, and request that the Lion’s Club continue to pay the annual maintenance fee (approximately $6,000 per year). The risk associated with this option is that the Lion’s Club has indicated that they can no longer afford to pay the annual maintenance fees.

Option #2 Reduce the Annual Maintenance Fee - continue to honour the agreement between the Lion’s Club and the Town of New Tecumseth, dated March 31, 1977, for the sole use of Club Room #1, and request that staff negotiate an annual maintenance fee which may be affordable to the Lion’s Club. This option may be feasible but will result in the Town subsidizing the remaining maintenance fees for the operation of the room (utilities, cleaning, maintenance, etc.).

Option #3 Amend the Existing Agreement – permit the Lion’s Club to release its rights under the original agreement, and revert control and jurisdiction over Lion’s Room #1 to the Town. This option is recommended by staff as it allows for the Lion’s Club to continue to deliver its community programs while providing additional space for recreation and culture programs and community rental permits.

FINANCIAL CONSIDERATIONS

Should Council consider staff’s recommendation for Option #3, under the amended agreement, the Town of New Tecumseth will be permitted to directly deliver programs and rent Club Room # 1 for an additional 276 booking opportunities. The room will be rented for approximately $36.00 per hour, and if kitchen facilities are required, the fee will be an additional $37.00 per 1 to 4 hour booking. The additional revenues will offset the operating costs of having the room available for community use.

Page 3 of 25

Page 319 of 341 Report #PRC-2018-06, January 29, 2018

FINANCIAL PROJECTION Revenue Permit Rental 276 hrs x $36/hr = $9,936 (projected) Recreation and Culture Programs 30 hrs x $36/hr = $1,080 (projected) Total Revenue $11,016

Expenses/potential revenue loss associated with Lion's Club Request Maintenance Fees 12 months x $500.mth = ($6,000) (previously paid by Lion's Club) Lion's Meetings 48 hrs x $36/hr = ($1,728)

Scout's Meetings 32 hrs x $36/hr = ($1,152)

Booking dates of the gymnasium 3 days/yr x 10hrs/day x ($2,055) 68.50/hr Total Expenses ($10,935)

Net revenue / (loss) (projected) $81

Respectfully submitted:

______Patrick D’Almada, BAS, MPA Director of Parks, Recreation and Culture

Attachments:

□ Attachment #1 - Draft Agreement - The Lions Club □ Attachment #2 - Lions Agreement (1977) □ Attachment #3 - 2014 Request from Lions Re reduction in maintenance fees

Page 4 of 25

Page 320 of 341 Report #PRC-2018-06, January 29, 2018

□ Attachment #4 - Lions Club Letter to Town-Oct. 30, 2017

Page 5 of 25

Page 321 of 341

AGREEMENT #1

THIS AGREEMENT MADE THIS ______DAY OF ______, 2018.

B E T W E E N:

THE CORPORATION OF THE TOWN OF NEW TECUMSETH Hereinafter referred to as the “Town” OF THE FIRST PART

- and -

THE VILLAGE HALL CORPORATION Hereinafter referred to as the “Corporation” OF THE SECOND PART

- and -

THE TOTTENHAM AND DISTRICT LIONS CLUB INC. Hereinafter referred to as the “Club” OF THE THIRD PART

WHEREAS the parties entered into an Agreement dated the 31st day of March, 1977, a copy of which is attached hereto as Schedule “A”, for the use of a Club Room in the Tottenham Community Centre designated as Club Room #1 and consisting of approximately 1,200 square feet, and the existing storage room facility being used in the southwest wing and signed “Lions Storage”;

AND WHEREAS the Town is the successor Municipal Corporation to The Corporation of the Village of Tottenham, being the party of the first part in the Agreement attached hereto as Schedule “A”;

AND WHEREAS the Corporation was incorporated and set up for the benefit of the Club and the Club continues to be the beneficial owner of the Corporation;

Town/Village Hall/Tottenham Lions - 1 - Agreement

Page 6 of 25

Page 322 of 341

AND WHEREAS the parties hereto wish to rescind the Agreement of March 31st, 1977 (the “Original Agreement”) and establish new terms for the use of Club Room #1 in accordance with the terms hereinafter set out;

NOW THEREFORE THIS AGREEMENT WITNESSES AS FOLLOWS:

1. The parties hereto acknowledge the foregoing recitals as being true and incorporate same as terms of this Agreement.

2. The parties hereto confirm that the Original Agreement attached hereto as Schedule “A” is hereby rescinded and that this agreement will supersede any previous agreement.

3. Subject to the provisions hereinafter set out, the parties hereto acknowledge and agree that control and jurisdiction over Club Room #1 will revert to the Town.

4. In consideration of the Corporation releasing its rights under the Original Agreement, the parties hereto agree that the Corporation, or in the alternative, the Club, will be entitled to the following use and entitlements:

i. Up to forty-eight (48) booking dates of Club Room #1 for Lions Club meetings; ii. Up to thirty-two (32) booking dates of Club #1 for Scouts Canada meetings, whom the Lions Club sponsors; iii. Up to three (3) booking dates of the gymnasium

The hereinbefore usage set out will be an annual entitlement, but not be cumulative. Representatives of the Town and the Club will meet at least once annually to discuss and determine the bookings the Club will require for the following year. The meeting will be held prior to the beginning of

Town/Village Hall/Tottenham Lions - 2 - Agreement

Page 7 of 25

Page 323 of 341

each calendar year to allow the Club to select its dates on a priority basis. The parties will continue to discuss and review changes or additions to the dates selected throughout the year to give effect to this Agreement.

5. In order to exercise the booking dates, the Corporation or the Club, as the case may be, will provide appropriate insurance coverage for each booking in accordance with the nature of the event which insurance may be provided through the party utilizing the space, or through use of the Town’s insurance coverage. In the event the booking party utilizes the Town’s insurance coverage, the booking party will be required to pay the appropriate fee, taking into account the nature of the event.

6. In relation to Club Room #1, the Town agrees during the currency of this Agreement and any renewals thereof as follows:

(i) To maintain Club Room #1 and access thereto in accordance with all applicable Building Code and property maintenance standards;

(ii) To allow the Club name to be posted on the interior access doors to Club Room #1;

(iii) To permit current window displays, or any reasonable changes, to continue in place; and

(iv) To change the exterior sign so as to reflect the Club’s proper legal name.

7. This Agreement will have a term commencing on the 1st day of January, 2018 and concluding on the 31st day of December, 2018. The Agreement

Town/Village Hall/Tottenham Lions - 3 - Agreement

Page 8 of 25

Page 324 of 341

will renew automatically for one (1) year terms until the parties agree to termination or an event as set out in paragraph 8 occurs. The parties acknowledge that the Agreement may be extended subject to negotiations between the parties prior to the end of the term. The parties acknowledge that they will act reasonably in regards to working out the terms of a further extension.

8. This Agreement will terminate in the event that the Corporation and the Club cease to be duly constituted and operational.

9. This Agreement will be governed by the laws of the Province of Ontario.

10. This Agreement will be binding upon the parties hereto, their heirs, administrators, executors and assigns as the case may be.

IN WITNESS WHEREOF the corporate parties and the Municipality have hereunto affixed its Corporate Seals as attested by their proper signing officers in that behalf.

THE CORPORATION OF THE TOWN OF NEW TECUMSETH

______Per: RICK MILNE – (MAYOR) Date:

______Per: CINDY ANNE MAHER – (CLERK) Date:

WE HAVE AUTHORITY TO BIND THE CORPORATION.

Town/Village Hall/Tottenham Lions - 4 - Agreement

Page 9 of 25

Page 325 of 341

THE VILLAGE HALL CORPORATION

______Per: Date: President

I HAVE AUTHORITY TO BIND THE CORPORATION.

THE TOTTENHAM AND DISTRICT LIONS CLUB INC.

______Per: Date: President

I HAVE AUTHORITY TO BIND THE CORPORATION.

Town/Village Hall/Tottenham Lions - 5 - Agreement

Page 10 of 25

Page 326 of 341 THIS AGREEMENT made this 311 day of March 1977 BETWEEN

THE CORPORATION OF THE VILLAGE OF TOTTENHAM

OF THE FIRST PART

and

THE VILLAGE HALL CORPORATION a boqy corporate pursuant to the laws of the Province of Ontario

OF THE SECOND PART

WHEREAS the party of the first part has contracted

to erect a community centre and arena complex for the Tottenham district

made i AND WHEREAS the party of the second part has I I

to the centre fund I a substantial contribution community I I I I I which has enabled the party of the first part to add a club

room over and above the original design for the said community centre

ANDWHEREAS this additional club room has been I I I designated as Club Room on the building design and has I dimensions of square feet approximately lOO I I I I I

AND WHEREAS the club room designated as Club Room

1has a kitchen facility

AND WHEREAS the party of the second part is desirous of having use of the said Club Room in order to carryon its objectives of service to the public

Page 11 of 25

Page 327 of 341 2

NOW lHEREFORE IN CONSIDERATION of the sum of ONE

100 DOLLAR paid by the party of the second part to the

party of the first part receipt of which is hereby acknowledged

and in consideration of the mutual covenants and agreements

contained herein this Agreement witnesseth as follows

1 The party of the first part agrees with the party

of the second part that the party of the second part shall

be allowed the exclusive use of the said Club Room T twenty

four 24 hours a day three hundred and sixtyfive 365

days a year for a period of ninety 90 years Provided

that this Agreement shll cease to be binding on either

party should the membership in the Village Hall corporation cease to be

exclusi vely restricted to members of the ToÇtenham and District Lion s

Club or should the said Tottenham and District Lions Club cease to be

an active club within the terms of its charter

2 The party of the second part shall be given exclusive

control over the use of the area designated as Club Room 1

and shall be in charge of renting out the said Club Room 1

upon such terms and conditions as they see fit and shall be

responsible for all liabilities and obligations thereby

incurred except for those resulting from the negligence of

the party of the first part its agents employees or those

with whom they have entered into an agreement for the use of

any facility under their control The party of the second

part shall also be entitled to all remuneration from the

said rentals of Club Room I

3 The party of the second part acknowledges and

agrees with the party of the first part that it shall at all times endeavour to make the said Club Room ì available to other groups and individuals within the discretion of the said party of the second part

Page 12 of 25

Page 328 of 341 3 4 The party of the second part shall pay to first a sum equivalent maintenance cost said Club Room 1 comprised heating utilities general repairs and renovations subject what is set out below not be responsible for reasonable wear tear damage by fire lightening explosion impact aircraft or vehicles acts God at all times keep community centre in good repair f agrees complete Rooml including completing kitchen with cupboards 5 sinks appliances panelling provide other furniture fixtures replace such as may from time need replacement 6 that it any fundamental structural defect which arise 7 nonstructural roof necessary during term this agreement 8 parties agree will separa ly metered determine costs insofar reasonably possible 9 realty taxes assessed against î facility

Page 13 of 25

Page 329 of 341 4

10 The use of the said Club Room r by the party of

the second part is deemed to include the use in corrunon with

others entitled thereto of the common areas and other

to conon facilities as may be present from time time within

the community centre

11 All automobile parking areas driveways entrances

and exits sidewalks ramps landscaped areas outside the

community centre shall be provided and maintained by the

party of the first part for the COTIon use of all persons

using and occupying the community centre The party of the

second part agrees to abide by all rules and regulations

established from time to time respecting parking spaces and

use of other common areas

12 The parties hereto hereby agree that in consideration I I of the party of the second party endeavouring to keep the I

said Club Room 1 available to the public on all such occasions d I as it does not require the use of the said Club Room 1 the Ii i party of the first part shall keep available for the party of the seCond part a storage area sufficient for the party

I of the secondpart to store its flags banners insignia and

other property at the discretion of the party of the second

part This storage space shall be under the exclusive 1

control of the party of the second part

13 The parties agree that the party of the second part shall have the use of the main community hall on one night a week between

Monday and Thursday The night to be selected by the party of the

second part shall be designated prior to September 15th for each

fallowing year and in conjunction with the Committee of Management for the party of the first part However should the night selected in

any given year also be the day upon which the Easter or Christmas

holidays fall the party of the second part shall forego the use of

the hall at those times only during the course of that year In

addition the party of the second part shall be assured the use of the

hall on ten 10 other occasions in the year as well as New Years Eve these occasions to be selected in conjunction with the said Committee

of Management for the party of the first part prior to September 15th

for each following year Provided that assured use of the New Years

Eve shall be conditional upon the party of the second part using that

occasion for a function that shall be open to the public Page 14 of 25

Page 330 of 341 5 14 The parties hereto further agree that the party of second part shall be allowed use arena portion complex on at least five occassions during each year such times to determined in agreement with said committee management not exercise this right it would disruptpreviousYy scheduled programs 15 For main community centre hall and as outlined two foregoing paragraphs pay first reasonable remuneration from time agreed upon Further acknowledges is a public service organization one its functions assist when possible contributing overall maintenance Tottenham District Community Centre acknowledge intent both cooperate far making operation beneficial but no interpreted charges or obligations imposed by impair body 16 all own name their interests appear maintain liability insurance regard respective hereby agrees minimum FIVE HUNDRED THOUSAND 500 000 00 DOLLARS

Page 15 of 25

Page 331 of 341 6 17 The party of the first part shall at all times maintain appropriate fire insurance in regard to community centre Party second on contents building which are owTIed by said 18 I should Club Room 1 be damaged lightening explosion impact aircraft or vehicle acts God but not rendered unusable whole its sale expense cause such damages repaired and this agreement abate Should facilities wholly reason occurence replace within a reasonable length time if no can reached as replacement refund current insurable value occurrence

Page 16 of 25

Page 332 of 341 7 19 The community centre will be managed by a committee of management appointed annually the party first part 20 shall have power to grant permission second use hall and arena portion complex as set out in paragraphs 13 14 herein privileges not cumulative from year 21 agree abide rules regulations down respecting operation control common areas conwunity It is understood that such are interfere with normal lawful orderly I All parkings driveways entrances exits other facilities being co nonly used parties hereto at all times subject exclusive right time establish modify enforce reasonable respect 22 this Agreement any way assignable groups individuals or organizations However may varied between they see fit further acknowledges body corporate agreements reached tim executed on behalf board directors

Page 17 of 25

Page 333 of 341 The Village all corporation which are from time to time

elected by the members of the village Hall Corporation

23 The party of the second8 part shall have the option

of cancelling thisAgreement upon the giving of ninety 90

days notice in writing to the party of the first part

24 Should any dispute arise from this Agreement which

the parties are unable to resolve between themselves the

dispute shall be submitted to arbitration on the following

basis

Each of the parties shall appoint an arbitrator and the

two arbitrators so appointed shall select a third

arbitrator and the three arbitrators shall consider the

nature of the dispute and rule upon it accordingly

provided that all disputes to be submitted to arbitration

shall come within the terms and intent of this Agreement

The decision of the arbitrators shall be binding on

each of the parties but in no case shall the arbitrators

reach a decision that would force the party of the

second part to cease to operate as a service organization

IN WITNESS WHEREOF the parties hereto have hereunto set their corporate seals signed by the officers on that behalf this 3 Iay of ÞzA 1977

THE CORPORATION Oe1JÆ J VILLAGE OF TOTTEijliÃM

Wl lIllIJI IlIC í7fE VILJ9ÇE 114Lt CObr7LJ Per 4V

J o4 VL1 t f

Page 18 of 25

Page 334 of 341 0

THIS AGREEMENT dated the 16th day of March 1977

BETWEEN

THE CORPORATION OF THE VILLAGE OF TaITENHAM

hereinafter called the LANDLORD OF THE FIRST PART

arid

THE VILLAGE HALL CORPORATION

hereinafter called the TENANT OF THE SECOND PART

WHEREAS the Landlord has purchased from the

Tenant property known municipally as 6 Brown street and being

part of Lot 6 in the 3rd Concession in the Village of

Tottenharn foerly in the Township of Tecurnseth in the County

of Simcoe

AND WHEREAS the parties are desirous that the

Tenant shall be allowed to continue to occupy the premises

until such time as the Tottenharn Community Centre is completed

NOW THEREFORE THIS AGREEMENT WITNESSETH as

follows

1 The parties agree that the Tenant shall be allowed

to continue to occupy the premises known as 6 Brown Street

until the 1st day of July 1977 or until the Tottenharn and

District Community Centre is completed The parties acknowledge

that the scheduled date of completion for the Tottenharn community Centre is the 1st day of July 1977 and that if the community Centre is not completed at that time the Tenant shall be allowed to occupy the premises until such time as the Centre is completed

2 The parties acknowledge and agree that the

Tenant shall be allowed to carry on all such activities as they have carried on at the premises prior to the transfer of the property

3 The Tenant agrees to pay to the Landlord the Page 19 of 25 sum of 30000 per month as rental for thp property commencing

Page 335 of 341 2 upon the 30th day of March 1977 In addition Tenant will be responsible for all costs related to property including hydro charges gas heating charg s other utility marges taxes insurance and maintenance repairs The tenants shall rental charge maintaining as set out until date which premises are vacated by 4 parties agree that vacate no later than one week after completion Tottenham community Centre room provided therein tenant being made available 5 At termination occupancy entitled remove chattels fixtures in th building Further landlord superstructure walls floor roof beams do with it sees fit

Page 20 of 25

Page 336 of 341 r r w r

SIGNED SEALED DELIVERED The Corporation avil 3age of Tottenham in the presence af

Per

P x

The Village Hall Cd7rporaEiaxj i

Per

i i

Page 21 of 25

Page 337 of 341 Y k

wY l

ry yV V v Yrw Atiti1i w

V J M1 J J

rti y r r V

Page 22 of 25

Page 338 of 341 Page 23 of 25

Page 339 of 341 Page 24 of 25

Page 340 of 341 Tottenham & District Lions Club Inc. Box 1116, Tottenham, ON L0G 1W0

October 30, 2017

To: Town Council, New Tecumseth

Tottenham and District Lions Club Inc provided financial funding to the building of the Tottenham Recreation and Fitness Centre by donating their original Lions Hall to the Town in 1970, the value was $70,000. In return they were provided with meeting and storage space within the new centre and charged a maintenance fee for cleaning and operating costs. In 2014, the club approached the Town council with a letter requesting a reduction in the maintenance fee as the club had a declining membership which made it challenging for the club to contribute to the community and to the rental fee.

The Lions club contributes to many community projects;

• Purchase Jaws of life for the Fire Department • Built 2 pavilions at the Conservation Area • Contributed to the renovations of the washrooms at the Conservation Area • Installed steps and railings on the hill at the Conservation Area • Continue support and help to the Tottenham Bluegrass Festival • Contribute to the Classic Car Show • Provided vision screening in local schools • Purchased furniture and supplies for the Seniors room at the Community Centre • Provide yearly picnic and concerts for the seniors • Sponsor Dog Guides • Sponsor Scouts • Donate funds to 6 schools for the grade 8 graduation awards • Donate to local hospitals • Support 4 camps for the blind, deaf, diabetes and dialysis • Donate to local residents when help is required • Work at the Conservation Area on Canada Day BBQ • Purchased property on Queen St. N and converted it to be used as a public library and donated the deed to the town.

As a club with limited members, we continue to contribute to the town community projects, and now would like to enter into the attached agreement with the Town so that we can try to rebuild our membership and continue the great projects which we take pride in. We would utilize the space for our 48 meetings per year and 32 weeks for the scouts whom we sponsor yearly to meet. We also would like to continue our three gym floor bookings for the Lions Foundation Walk for Dog Guides, the well-attended Seniors Concert and also our time contribution to the Hamper program. We feel that this is a fair and equitable agreement for both parties as the Town can utilize the space for other programs and events as well in the community.

Thank-you for your consideration of this agreement.

Yours truly,

Tottenham and District Lions Club Inc.

Elvis Spurrell President

[email protected] Page 25 of 25

Page 341 of 341