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Bidding Documents BIDDING DOCUMENTS PMO-MDI 06–2014 Appraisal Services Definition of Terms ABC Approved Budget for Contract Appraisal Report for each asset, the document in substantially the form attached as Annex “E” of PMO-MDI 06-2014 BAC Bids and Awards Committee BIR Bureau of Internal Revenue CDA Cooperative Development Authority Contract the Appraisal Service Contract to be executed between the PMO and the Participating Appraiser submitting the LCRPQ, which shall be in substantially the form attached as Annex “D” of PMO-MDI 06-2014 DTI Department of Trade and Industry FMV Fair Market Value FRV Fair Rental Value GPPB Government Procurement Policy Board LCRPQ Lowest Calculated Responsive Price Quotation Omnibus Sworn the document in substantially the form attached as Annex “B” of PMO- Statement MDI 06-2014 Participating Appraiser an independent appraiser submitting a bid to the PMO under PMO- MDI 06-2014 PhilGEPS Philippine Government Electronic Procurement System Policy Conflict of Interest Policy issued by the PMO Quotation Form the document in substantially the form attached as Annex “C” of PMO-MDI 06-2014 RA Republic Act ITB Invitation to Bid RIRR Revised Implementing Rules and Regulations SEC Securities and Exchange Commission Terms of Reference or the document attached as Annex “A” of PMO-MDI 06-2014 TOR 2 TABLE OF CONTENTS SECTION I. INVITATION TO BID ………………………………………………………....... 4 SECTION II. INSTRUCTIONS TO BIDDERS ……………………………………………… 7 SECTION III. BID DATA SHEET …………………………………………………………… 32 SECTION IV. GENERAL CONDITIONS OF CONTRACT …………………………………… 28 SECTION V. SPECIAL CONDITIONS OF CONTRACT ……………………………………… 53 SECTION VI. TECHNICAL PROPOSAL …………………………………………… 57 SECTION VII. FINANCIAL PROPOSAL ……………………………………………… 64 SECTION VIII. TERMS OF REFERENCE …………………………………………………… 67 SECTION IX. ANNEXES …………………………………………………………… 78 3 Section I Invitation to Bid 4 INVITATION TO BID Appraisal Services for CY 2014 - 2015 (PMO-MDI 06-2014) 1. The Privatization and Management Office (PMO), through its Bids and Awards Committee (BAC), intends to apply the sum of Seven Hundred Eighty Eight Thousand Two Hundred Eight Pesos (P788,208.00), being the Approved Budget for the Contract (ABC), to payments under the contract for Appraisal Services (PMO-MDI 06-2014). Bids received in excess of the ABC shall be automatically rejected. 2. PMO-BAC now invites bids from appraisal services companies for the following PMO assets/properties, which are subject for appraisals: PMO Assets/Properties Description 1. Al-Amanah Islamic Investment Bank of Various parcels of land in Davao the Phils. City and Provinces, Gen. Santo City and Zamboanga Peninsula 2. VMC Rural Electronic Service Machineries and equipment in Cooperative, Inc. (VRESCO) Negros Occidental 3. Luzon Aggregates, Inc. Parcels of Land in Sucat Paranaque City 4. Radio Philippine Network - nationwide Unserviceable properties nationwide Bidders should be in compliance with all of its ongoing government and private contracts, and should have completed in the Philippines, within the last two (2) years from the date of submission and receipt of bids, at least one (1) single contract or accumulated purchase orders or contracts of similar nature amounting to at least fifty percent (50%) of the ABC, to the satisfaction of the end-user/s. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II - Instructions to Bidders. 3. Bidding will be conducted through open competitive bidding procedures using a non- discretionary “pass/fail” criterion as specified in the Implementing Rules and Regulations (IRR) of Republic Act (RA) 9184, otherwise known as the “Government Procurement Reform Act.” Bidding is restricted to qualified Filipino citizens/sole proprietorships, or organizations with one hundred percent (100%) interest or outstanding capital stock belonging to citizens of the Philippines. Interested bidders should be enrolled in the Electronic Filing and Payment System (eFPS) program of the Bureau of Internal Revenue (BIR), pursuant to Executive Order No. 398 and RR 3-2005, and must be registered under the Philippine Government Electronic Procurement System (PhilGEPS). 4. Interested bidders may obtain further information from the PMO-BAC Secretariat at the 3rd Floor, Privatization and Management Office, 104 Gamboa Street, Legaspi Village, Makati City, from 8:00 A.M. to 4:00 P.M. , Monday to Friday starting September 10, 2014, or at Telephone No. 818-8305. However, queries relative to the contents of the Bidding Documents can only be made by bidders who have purchased the Bidding Documents, not later than ten (10) calendar days prior to the Submission and Opening of Bids. 5 Bidding Documents will be available starting September 10, 2014 from 8:00 A.M. to 5:00 P.M., at the PMO-BAC Secretariat, 3rd Floor, Privatization and Management Office, 104 Gamboa Street, Legaspi Village, Makati City, upon payment of the non-refundable fee for the Bidding Documents in the Amount of One Thousand Pesos only (P 1,000.00) to the PMO Cashier located at the 6th Floor, Privatization and Management Office, 104 Gamboa Street, Legaspi Village, Makati City: Bidding Documents may also be downloaded from the Philippine Government Electronic Procurement System (PhilGEPS) and PMO websites, provided that bidders shall pay the non-refundable fee for the Bidding Documents downloaded not later than the Submission and Opening of Bids. 5. PMO-BAC will hold a Pre-Bid Conference on Thursday, September 18, 2014 at 10:00 A.M, at the 4th Floor, Privatization and Management Office, 104 Gamboa Street, Legaspi Village, Makati City, which shall be open only to parties who have purchased the Bidding Documents. 6. Bids must be delivered to the following address on or before the schedule of bid opening as indicated below: BIDS AND AWARDS COMMITTEE (BAC) PRIVATIZATION AND MANAGEMENT OFFICE 104 Gamboa Street, Legaspi Village, Makati City All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in Clause 18 of the Instructions to Bidders. Bid opening shall be on Tuesday, September 30, 2014 at 10:00 A.M, to be held at the 4th Floor, Privatization and Management Office, 104 Gamboa Street, Legaspi Village, Makati City. Bids will be opened on the date, time and place cited above in the presence of the Bidders or their duly authorized representatives. Late bids shall not be accepted. 7. PMO-BAC shall not compensate or indemnify Bidders or any other person for any expenses incurred in the preparation of bids. 8. PMO-BAC reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to the contract of award, without thereby incurring any liability to the affected Bidder or Bidders. Bidders with unsettled issues or unconcluded projects in the past (i.e. unaccepted reports/undertaking rejected by the agency) with the PMO are not allowed to participate in this undertaking. BIDS AND AWARDS COMMITTEE (BAC) PRIVATIZATION AND MANAGEMENT OFFICE 104 Gamboa Street, Legaspi Village, Makati City Tel. No. 818-8305 Fax No. 892-2145 Approved by: ELLEN H. RONDAEL Deputy Privatization Officer and Chairperson, PMO-BAC Chairperson, PMO-BAC 6 Section II Instructions to Bidders (ITB) 7 TABLE OF CONTENTS A. GENERAL …………………………………………………………………….……… 10 1. Scope of Bid ………………………………………………………………… 10 2. Source of Funds ……………………………………………………………. 10 3. Corrupt, Fraudulent, Collusive, and Coercive Practices ………..……… 10 4. Conflict of Interest ………………………………………………………..… 11 5. Eligible Bidders ……………………………………………………………… 12 6. Bidder’s Responsibilities …………………………………………………… 13 7. Origin of Goods ……………………………………………………………… 15 8. Subcontracts ………………………………………………………………… 15 B. CONTENTS OF BIDDING DOCUMENTS …………………………………………….… 15 9. Pre-Bid Conference …………………………………………………….…… 15 10. Clarification and Amendment of Bidding Documents ……………….…… 16 C. PREPARATION OF BIDS ………………………………………………………….…… 16 11. Language of Bid ……………………………………………………………… 16 12. Documents Comprising the Bid: Eligibility and Technical Components … 16 13. Documents Comprising the Bid: Financial Component …………………… 17 14. Alternative Bids ……………………………………………………………….. 19 15. Bid Prices ……………………………………………………………………… 19 16. Bid Currencies …………………………………………………………….….. 20 17. Bid Validity …………………………………………………………………..… 20 18. Bid Security ……………………………………………………………..…….. 21 19. Format and Signing of Bids …………………………………………….…… 22 20. Sealing and Marking of Bids …………………………………………….….. 23 D. SUBMISSION AND OPENING OF BIDS …………………………………………….…… 24 21. Deadline for Submission of Bids …………………………………………… 24 22. Late Bids ………………………………………………………………..…….. 24 23. Modification and Withdrawal of Bids ………………………………….…… 24 24. Opening and Preliminary Examination of Bids ……………………..…….. 24 E. EVALUATION AND COMPARISON OF BIDS …………………………………………... 25 25. Process to be Confidential …………………………………………….…… 25 26. Clarification of Bids ……………………………………………………..…… 26 27. Domestic Preference ……………………………………………………….. 26 28. Detailed Evaluation and Comparison of Bids …………………………..… 27 29. Post-Qualification …………………………………………………………… 27 30. Reservation Clause …………………………………………………….…… 28 8 F. AWARD OF CONTRACT ……………………………………………………………... 29 31. Contract Award ……………………………………………………………… 29 32. Signing of the Contract ……………………………………………………... 30 33. Performance Security ………………………………………………………. 30 34. Notice to Proceed …………………………………………………………… 31 35. Protest Mechanism ………………………………………………………….. 31 9 A. General 1. Scope of Bid 1.1. The procuring entity named in the BDS (hereinafter referred
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