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Tuesday February 14Th, 2017 @ 4:45 P.M CITY OF LANGFORD ADMINISTRATION AND FINANCE COMMITTEE Tuesday February 14th, 2017 @ 4:45 p.m. Council Chambers, 3rd Floor – 877 Goldstream Avenue Page 1. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. PRESENTATION a) Lohbrunner Community Farm Cooperative - Dianna Brubaker 4. ADOPTION OF THE MINUTES a) Administration and Finance Committee Meeting – January 10th, 2017 2 5. REPORTS a) Monthly Approval of Accounts Payable – January 2017 5 - Staff Report (Finance) b) West Shore Arts Council Proposal for Arts and Culture Funding 13 - Staff Report (Finance) c) Funding Requests for 2017 Budget Year 29 - Staff Report (Finance) 6. ADJOURNMENT Page 1 of 82 CITY OF LANGFORD MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE Tuesday January 10th, 2017 @ 4:45 p.m. Council Chambers, 3rd Floor – 877 Goldstream Avenue PRESENT Councillor M. Sahlstrom (Chair), Councillor L. Szpak (Vice-Chair), Members: D. Adair, J. Crook, F. Hudson, J. Paget, and T. Won. ATTENDING Director of Finance, S. Ternent, Manager of Land Development, Brent Molnar and City Manager J. Bowden. ABSENT Deputy Director of Finance, A. Kryklywyj 1. CALL TO ORDER The Chair called the meeting to order at 4:45 p.m. 2. APPROVAL OF THE AGENDA MOVED BY: J. CROOK SECONDED: D. ADAIR That the Administration and Finance Committee approve the Agenda as presented. CARRIED. 3. ADOPTION OF THE MINUTES a) Administration and Finance Committee Meeting – December 13th, 2016 MOVED BY: F. HUDSON SECONDED: J. CROOK That the Administration and Finance Committee approve the Minutes of the meeting held on December 13th, 2016. CARRIED. Page 2 of 82 Minutes of the Admin & Finance Committee - January 10th, 2017 Page 2 of 3 4. REPORTS a) 2017 Land Development Budget and Five Year Financial Plan (2017-2021) - Staff Report (Land Development) MOVED BY: F. HUDSON SECONDED: J. CROOK That Administration and Finance Committee recommend to Council: That Council: Approve in principle the 2017 figures in the Land Development 5-year financial plan for 2017- 2021 as presented in Schedule A of the staff report dated January 10, 2017 and refer them to the City Treasurer. CARRIED. b) Monthly Approval of Accounts Payable – December 2016 - Staff Report (Finance) MOVED BY: J. CROOK SECONDED: T. WON That Administration and Finance Committee recommend to Council: That Council approve the City of Langford disbursements from December, 2016 as outlined in the Accounts Payable Report dated January 10th, 2017. CARRIED. c) 2017-2021 General Government Five-Year Financial Plan - Staff Report (Finance) MOVED BY: J. CROOK SECONDED: D. ADAIR That Administration and Finance Committee recommend to Council: That Council: Approve in principle the General Government Five Year Financial Plan for 2017-2021 as presented in the staff report dated January 10, 2017 and refer it to the Treasurer for inclusion in the consolidated Financial Plan. CARRIED. Page 3 of 82 Minutes of the Admin & Finance Committee - January 10th, 2017 Page 3 of 3 5. ADJOURNMENT The Chair adjourned the meeting at 5:03 p.m. CHAIR CERTIFIED CORRECT (City Manager) Page 4 of 82 Staff Report to Administration and Finance Committee Date: February 14, 2017 Department: Finance Subject: Monthly Approval of Accounts Payable – January 2017 Background All accounts payable are approved by Council via Administration and Finance Committee on a regular basis. Commentary This is a housekeeping matter that the Administration and Finance Committee review and recommend approval by Council of the monthly accounts. In this regard I have attached the City’s January 2017 accounts payable for review by Committee. Financial Implications Expenses are processed by municipal staff within budget guidelines and brought before committee for ratification. Legal Implications The monthly approval of the accounts payable will ensure that all expenditures made by the City are technically legal. 2nd Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8 T · 250-478-7882 F · 250-478-7864 Page 5 of 82 Recommendation That Administration and Finance Committee recommend to Council that: City of Langford disbursements from January 2017, be approved as outlined in the Accounts Payable Report dated February 1, 2017. Respectfully submitted, Submitted by: Audrey Kryklywyj-Shortreid :AKS Page 6 of 82 System: 2/1/2017 8:51:31 AM City Of Langford Page: User Date: 2/1/2017 VENDOR CHEQUE REGISTER REPORT User ID: audrey Payables Management Ranges: From: To: From: To: Cheque Number First Last Cheque Date 1/1/2017 1/31/2017 Vendor ID First Last Chequebook ID First Last Vendor Name First Last Sorted By: Cheque Date * Voided Cheques Cheque Number Vendor Cheque Name Cheque Date Amount --------------------------------------------------------------------------------------------------------------------------------- 0038627 BC Hydro 1/4/2017 $13,435.80 0038628 Cox Taylor In Trust 1/4/2017 $1,484.00 0038629 Creative Embroidery 1/4/2017 $1,748.32 0038630 Dulux Paints 1/4/2017 $152.51 0038631 Fastrac Printing Ltd 1/4/2017 $30.64 0038632 Flag Shop, The 1/4/2017 $88.50 0038633 Home Depot Credit Services 1/4/2017 $91.65 0038634 JSA Sport Architecture Inc 1/4/2017 $6,633.00 0038635 Microsoft Corporation 1/4/2017 $26,337.16 0038636 Minister Of Finance/Corporate Relations 1/4/2017 $261.86 0038637 Nutri-Lawn 1/4/2017 $534.18 0038638 OnPoint Project Engineers Ltd 1/4/2017 $47,291.74 0038639 Receiver General Of Canada 1/4/2017 $35,358.85 0038640 Softchoice LP 1/4/2017 $1,911.56 0038641 Westhills Land Corp 1/4/2017 $613.76 0038642 West Shore Environmental Services 1/4/2017 $5,601.00 0038643 Westshore Towing Ltd 1/4/2017 $80.53 EFT000000001633 Alexander Holburn Beaudin LLP 1/4/2017 $1,731.37 EFT000000001634 Allen Beasley 1/4/2017 $475.00 EFT000000001635 Allied Power and Communication Ltd. 1/4/2017 $1,292.95 EFT000000001636 Associated Engineering Ltd 1/4/2017 $18,739.35 EFT000000001637 Atomic Crayon 1/4/2017 $445.31 EFT000000001638 Bell Distribution Inc. 1/4/2017 $502.87 EFT000000001639 Capital Regional District 1/4/2017 $32,619.32 EFT000000001640 Cruikshank, Trina 1/4/2017 $972.82 EFT000000001641 Eager Beaver Tree Service 1/4/2017 $2,268.00 EFT000000001642 Fantastic Cleaning Ltd. 1/4/2017 $3,267.41 EFT000000001643 Island Key Computer Ltd. 1/4/2017 $229.60 EFT000000001644 Kachanoski, Adam 1/4/2017 $111.47 EFT000000001645 Kerr Wood Leidal Consulting Engineers 1/4/2017 $8,295.00 EFT000000001646 Manton, Cory 1/4/2017 $216.54 EFT000000001647 Martin & Levesque Inc 1/4/2017 $1,228.19 EFT000000001648 McElhanney Consulting Services Ltd 1/4/2017 $1,068.48 EFT000000001649 Motion Canada 1/4/2017 $81.21 EFT000000001650 Performance Plus Hockey 1/4/2017 $210.00 EFT000000001651 Prices Lock & Safe 1/4/2017 $269.88 EFT000000001652 Raylec Power LP 1/4/2017 $9,559.20 EFT000000001653 Chrissy Shaw 1/4/2017 $938.42 EFT000000001654 Talbot Mackenzie & Associates 1/4/2017 $360.00 EFT000000001655 Victoria Contracting & Municipal Maint. 1/4/2017 $5,627.99 EFT000000001656 Wilson's Transportation Ltd 1/4/2017 $482.19 EFT000000001657 WSP Canada Inc 1/4/2017 $61,201.18 0038644 Minister of Finance and Corporate Relations 1/5/2017 $3,000.00 EFT000000001658 Minister Of Finance/Corporate Relations 1/5/2017 $285,156.53 0038645 Acklands - Grainger Inc. 1/6/2017 $217.77 0038646 BC Hydro CAD 1/6/2017 $7,837.20 0038647 Island Powder Coating 1/6/2017 $448.00 0038648 OnPoint Project Engineers Ltd 1/6/2017 $3,989.74 0038649 PBX Engineering Ltd 1/6/2017 $4,298.18 0038650 Tetra Tech WEI Inc. 1/6/2017 $13,597.50 EFT000000001659 Dynamex Canada Corp 1/6/2017 $13.37 EFT000000001660 Enex Fuels Ltd 1/6/2017 $2,747.14 EFT000000001661 Fantastic Cleaning Ltd. 1/6/2017 $1,922.55 EFT000000001662 Kerr Wood Leidal Consulting Engineers 1/6/2017 $1,818.76 EFT000000001663 Rona Revy Inc. 1/6/2017 $80.93 EFT000000001664 Chrissy Shaw 1/6/2017 Page$40.00 7 of 82 System: 2/1/2017 8:51:31 AM City Of Langford Page: 2 User Date: 2/1/2017 VENDOR CHEQUE REGISTER REPORT User ID: audrey Payables Management * Voided Cheques Cheque Number Vendor ID Vendor Cheque Name Cheque Date Chequebook ID Audit Trail Code Amount --------------------------------------------------------------------------------------------------------------------------------- EFT00000000l665 Sherwin Williams 1/6/2017 $19.27 EFT000000001666 Talbot Mackenzie & Associates 1/6/2017 $18.00 EFT000000001667 Tran Sign (1999) Ltd 1/6/2017 $1,454.82 5FT000000001668 Victoria Contracting & Municipal Maint. 1/6/2017 $91,607.62 EFT000000001669 Western Canada Fire Protection 1/6/2017 $47.04 EFT000000001670 WFR Wholesale Fire & Rescue Ltd. 1/6/2017 $342.11 0038651 RBC Royal Bank 1/10/2017 $990.00 0038652 BC Hydro 1/12/2017 $1,151.85 0038653 Bell Mobility Inc. 1/12/2017 $1,385.39 0038654 Commercial Lighting Products 1/12/2017 $46,339.20 0038655 Farmer Construction Ltd 1/12/2017 $1,500.00 0038656 Langdon Weir Construction 1/12/2017 $4,000.00 0038657 Moore, Casey 1/12/2017 $31.48 0038658 Pan Qiao Developments Ltd 1/12/2017 $24,000.00 0038659 Petty Cash 1/12/2017 $160.90 0038660 Pridy Bros House Moving 1/12/2017 $2,000.00 0038661 Roynat Inc 1/12/2017 $171.58 0038662 Thyssenkrupp Elevator 1/12/2017 $241.20 EFT000000001671 Abell Pest Control 1/12/2017 $127.39 EFT000000001672 All Battery 1/12/2017 $11.29 EFT000000001673 Canadian Linen & Uniform Service 1/12/2017 $131.19 EFT000000001674 Canon Canada Inc 1/12/2017 $353.17 EFT000000001675 City Of Langford Pipes And Drums 1/12/2017 $600.00 EFT000000001676 Colwood Langford Auto Supply Ltd. 1/12/2017 $24.64 EFT000000001677 Dynamex Canada Corp 1/12/2017 $14.02 EFT000000001678 Hayworth Communities Inc 1/12/2017 $1,890.00 EFT000000001679 Langford Volunteer Firefighters Assoc. 1/12/2017 $31,900.30 EFT000000001680 Lordco Parts Ltd 1/12/2017 $7.47 EFT000000001681 Madill - The Office Company 1/12/2017 $26.29 EFT000000001682 Pacific Centre Family Services 1/12/2017 $109.32 EFT000000001683 Performance Plus Hockey 1/12/2017 $660.84 EFT000000001684 Rena Revy Inc.
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