LOUDOUN COUNTY PUBLIC SCHOOLS FY11 APPROPRIATED BUDGETS
21000 Education Court Ashburn, VA 20148 www.loudoun.k12.va.us
FY11 Appropriated Budgets
Loudoun County Public Schools 21000 Education Court Ashburn, VA 20148
Email: [email protected] Website: www.loudoun.k12.va.us
Prepared by Budget Division (571) 252-1250
Loudoun County Public Schools
FY11 Appropriated Operating Budgets
SCHOOL BOARD
John Stevens, Chairman Potomac District Priscilla B. Godfrey, Vice Chairman Blue Ridge District Thomas E. Reed At-Large District Bob Ohneiser, MBA, JD Broad Run District Jennifer K. Bergel, Catoctin District Robert F. DuPree Dulles District Tom Marshall Leesburg District J. Warren Geurin Sterling District Joseph M. Guzman, Ph.D. Sugarland Run District
Dr. Edgar B. Hatrick, Superintendent
BOARD OF SUPERVISORS
Scott K. York Chairman At-Large Susan Klimek Buckley, Vice Chairman Sugarland Run District James G. Burton Blue Ridge District Lori Waters Broad Run District Sarah R. Kurtz Catoctin District Stevens Miller Dulles District Kelly Burk Leesburg District Andrea McGimsey Potomac District Eugene A. Delgaudio Sterling District
Tim Hemstreet, County Administrator
TABLE OF CONTENTS
INTRODUCTORY SECTION (Pages 1 through 36) Budget Awards ...... 1 Executive Summary ...... 3
ORGANIZATIONAL SECTION Section Introduction ...... 45 Loudoun County Public Schools Senior Administration ...... 47 Organization Chart ...... 48 Loudoun County At-A-Glance ...... 50 Loudoun County Public Schools Building Locations ...... 52 Loudoun County Public Schools Goals ...... 54 Budget Development Calendar ...... 58 Budget Development Process ...... 60 Basis of Presentation ...... 63 Significant Budget and Financial Policies ...... 64 School Board Funds ...... 70
FINANCIAL SECTION Section Introduction ...... 71 Description of Financial Structure ...... 72 Fund Summary ...... 75 Combined Fund Statement ...... 76
Operating Fund Section Introduction ...... 79 Operating Budget Revenues ...... 80 History of Revenues ...... 82 History of Expenditures by Department ...... 86 History of Expenditures by Major Object ...... 87 Operating Budget Expenditures by State Category ...... 88 Operating Fund Statement ...... 89 FY11 Appropriated Budget Changes ...... 90
Department Of Instruction ...... 93 Assistant Superintendent for Instruction ...... 98 Co-Curricular ...... 100 Research ...... 102 Testing ...... 106
TABLE OF CONTENTS Operating Fund (Continued) Department Of Instruction (Continued) Career and Technical Education ...... 108 Adult Education ...... 112 Family Life Education ...... 114 Curriculum and Instruction ...... 116 Art ...... 118 Driver Education ...... 122 English ...... 124 English as a Second Language ...... 126 Foreign Languages ...... 130 Gifted Education ...... 134 Health and Physical Education ...... 138 Kindergarten ...... 140 Mathematics ...... 142 Music ...... 144 Reading ...... 148 Science ...... 150 Social Sciences ...... 154 Starting Toward Excellence in Pre-School ...... 158 Summer in the Arts ...... 160 Elementary Education ...... 162 Summer School ...... 166 High School Education ...... 170 Instructional Services ...... 174 Instructional Technology ...... 178 Library/Media Services ...... 182 Outreach Program ...... 184 Staff Development ...... 186 Technology Resource ...... 190 Middle School Education ...... 192 Regular Education ...... 196
Department Of Pupil Services ...... 199 Assistant Superintendent for Pupil Services ...... 202 Diagnostic and Prevention Services ...... 206 Special Education ...... 210 Student Services ...... 216 Young Adults Program ...... 222
TABLE OF CONTENTS Operating Fund (Continued) Department of Grants ...... 225 Adult Jail Education ...... 230 ARRA-State Stabilization Funds ...... 232 Carl Perkins ...... 234 Education of the Handicapped (Title VI B) ...... 236 Head Start ...... 238 Howard Hughes Medical Institute ...... 242 Individual Student Alt Ed Program (ISAEP) ...... 244 Junior Navy ROTC Program ...... 246 Juvenile Detention Center ...... 248 Mentor Teacher Program ...... 250 PAVAN ...... 252 PEP (Carol White) ...... 254 Phonological Awareness Literacy Screening (PALS) ...... 256 Pre-School Incentive ...... 258 Safe & Drug Free Schools (Title IV Part A) ...... 260 Technology Grant ...... 264 Title I Part A ...... 266 Title I Part D - JDC ...... 270 Title II Part A ...... 272 Title II Part D ...... 276 Title III A-ELL ...... 278 Title X Part C (McKinney-Vento Homeless Assistance Act) ...... 282 Virginia Pre-School Initiative ...... 284
Department Of Support Services ...... 287 Assistant Superintendent for Support Services ...... 290 Construction Services ...... 294 Facilities Services ...... 298 Safety & Security ...... 302 Transportation Services ...... 306
Central Support ...... 309 School Board ...... 310 Superintendent ...... 312 Deputy Superintendent ...... 316 Administration Building ...... 318 Planning & Legislative Services ...... 320 Public Information Office ...... 324
TABLE OF CONTENTS Department for Personnel Services ...... 327 Assistant Superintendent for Personnel Services ...... 330 Employee Relations ...... 334 Recruiting & Staffing ...... 338
Department of Business and Financial Services ...... 341 Assistant Superintendent for Business and Financial Services ...... 344 Financial Services ...... 346 Employee Benefits ...... 350 Payroll Services ...... 352 Administrative Information Technology ...... 354 Budget Services ...... 356 Purchasing Services ...... 358
Department of Non-Departmental ...... 361 Non-Departmental ...... 363
Capital Improvements Program Fund Section Introduction ...... 365 Capital Improvements Program Fund ...... 366 Capital Improvements Program Projects ...... 368 Capital Improvements Program Budget ...... 374 Impact of Capital Improvements Program on Operating Budget ...... 376 Capital Improvements Program Fund Statement ...... 377 Projected Number of Schools ...... 378
Debt Service Fund Section Introduction ...... 379 Debt Service Fund ...... 380 Bond Amortization Schedule ...... 381 Capital Improvements Program Impact on Future Debt Ratios ...... 382 Debt Service Fund Statement ...... 384
Other Funds Section Introduction ...... 385 Department of Food Services ...... 386 Food Services Fund Statement ...... 391
TABLE OF CONTENTS Other Funds (Continued) Department of Capital Asset Preservation Program ...... 392 Capital Asset Preservation Program Fund Projections ...... 393 Capital Asset Preservation Program Fund Statement ...... 393 Department of Central Vehicle Maintenance ...... 394 Central Vehicle Maintenance Revenues ...... 398
INFORMATIONAL SECTION Section Introduction ...... 399 2010 – 2011 School Calendar for Students ...... 400 Enrollment Forecasting Methodology ...... 401 2010 – 2011 Enrollment Projections ...... 406 Revenue Sources, Assumptions and Trends ...... 408 Budget Projections ...... 409 Fund Balance Projections ...... 414 Personnel Resource Allocations ...... 417 Average Class Sizes ...... 418 A Climate for Success for Every Student ...... 419 Performance Measures ...... 420 Impact of School and County Government Programs on Local Tax Funding (LTF) ...... 424 Impact of School and County Government Programs on Average Homeowner ...... 428 Bond Amortization Schedule ...... 429 Past and Future Direction of the School System ...... 430 Future Challenges ...... 437
SUPPLEMENTAL SECTION Section Introduction ...... 439 FY11 Appropriated Teachers’ Salary Scale ...... 440 FY11 Appropriated Auxiliary Salary Scales ...... 441 FY11 Appropriated Administrators’ Salary Scale ...... 442 FY11 Appropriated Administrators’ Salary Levels ...... 443 FY11 Appropriated Classified Pay Scale ...... 446 FY11 Appropriated Classified Position Titles and Levels ...... 448 FY11 Appropriated Co-Curricular Stipends ...... 451 FY11 Appropriated Daily or Hourly Substitute Salary Rates ...... 453 FY11 Appropriated Fringe Costs ...... 454 Acronym Index ...... 455 Glossary of Terms ...... 456
Loudoun County Public Schools Budget Awards
See next page for GFOA disclaimer.
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Loudoun County Public Schools Budget Awards
GFOA disclaimer:
The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to Loudoun County Public Schools, Virginia for the Annual Budget beginning July 01, 2009. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.
2
FY11 Appropriated Budgets Executive Summary
Loudoun County Public Schools 21000 Education Court As hburn, VA 20148
Email: schools @loudoun.k12.va.us Website: www.loudoun.k12.va.us
Prepared by Budget Division (571) 252-1250
3
4 EXECUTIVE SUMMARY
EXECUTIVE SUMMARY TABLE OF CONTENTS
School Board Letter...... 6 Organization ...... 7 School Board Members ...... 8 Loudoun County Public School Board Mission Statement and Goals (adopted September 17, 2005) ...... 9 Loudoun County Public School Board Mission Statement and Goals (adopted September 8, 2009) ...... 12 Loudoun County Public Schools Accomplishments ...... 15 Overview ...... 17 Budget Preparation Process ...... 22 School Board Funds ...... 24 Facts about the FY11 Budgets ...... 25 Enrollment Growth...... 26 Student Enrollment Growth and Economic Condition Impacts on Budgets ...... 27 Operating Budget Revenues ...... 32 Operating Budget Revenues by Source ...... 33 Definition of Major Objects of Expenditure ...... 34 Operating Budget Expenditures by Major Object ...... 35 Per Pupil Expenditure ...... 36 History of Enrollment and Position Increases ...... 37 Operating Budget Expenditure Increases ...... 38 Budget Forecasts ...... 39 Operating Fund Budget Forecast ...... 40 Capital Improvements Program Fund Forecast ...... 41 Debt Service Fund Forecast Related to LCPS Capital Projects ...... 42 Food Services Fund Forecast ...... 42 Capital Asset Preservation Program Fund Forecast ...... 43 Central Vehicle Maintenance Fund Forecast ...... 43
Loudoun County Public Schools – FY11 Appropriated Budgets
5 LOUDOUN COUNTY PUBLIC SCHOOLS 21000 Education Court Ashburn, VA 20148
June 30, 2010
Parents, Patrons, and Citizens of Loudoun County:
The School Board’s $710,345,662 Appropriated Operating Budget for the 2010-2011 school year responds to a continuing enrollment growth rate of over 5.4% this school year, and the current economic conditions. Next fall we will welcome approximately 3,257 additional students into our classrooms and serve a total of 63,353 in our 79 schools.
This operating budget reflects $22.3 million in reductions from the Operating Budget for school year 2009-2010. As a result of the reduction the School Board faced the challenge of balancing our budget using available funds. Difficult cuts were made from our original proposed budget. Despite the budget reductions and the continuing enrollment growth, all budget resources will continue to be focused on maintaining Loudoun's excellent schools.
We would like to express our sincere appreciation to the Loudoun County Board of Supervisors for the spirit of cooperation throughout the approval process of the school system’s budgets. The community involvement and staff support was also invaluable. We look forward to continuing our work to make an excellent school system even better for the children of Loudoun County.
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gÉÅ `tÜá{tÄÄ ]A jtÜÜxÇ ZxâÜ|Ç WÜA ]ÉáxÑ{ `A ZâéÅtÇ Leesburg District Sterling District Sugarland Run District
6 EXECUTIVE SUMMARY
Loudoun County Public Schools Organization
Loudoun County Public Schools (LCPS) is organized to focus on “A Climate for Success” for each of the 63,353 students while managing 79 schools and eight educational support buildings. It is a rapidly growing, dynamic, well managed and efficient organization.
Nine elected School Board members govern LCPS. The members are elected to four-year terms. One member represents each of the County’s eight magisterial districts and there is one at-large member. The School Board is charged by Virginia law and the regulations of the Virginia Board of Education to establish policies, guidelines, and rules that will ensure the proper administration of the County’s school programs.
The Superintendent works closely with a Deputy Superintendent and seven members of senior administration to oversee the day-to-day operations of the schools and support services. Principals and support division heads report to the Assistant Superintendents.
Loudoun County Citizens
School Board
Dr. Edgar B. Hatrick Superintendent
Ned D. Waterhouse E. Leigh Burden Deputy Superintendent Assistant Superintendent Business & Financial Services
Jeffrey K. Platenberg Dr. Mary V. Kealy Assistant Superintendent Assistant Superintendent Support Services Pupil Services
Dr. Mary Ann Hardebeck Assistant Superintendent Sharon D. Ackerman Personnel Services Assistant Superintendent Instruction
Dr. Sam C. Adamo Wayde B. Byard Executive Director Public Information Officer Planning & Legislative Services
Loudoun County Public Schools – FY11 Appropriated Budgets
7 EXECUTIVE SUMMARY
School Board
John Stevens Priscilla B. Godfrey Chairman Vice Chairman Potomac District Blue Ridge District
Thomas E. Reed Bob Ohneiser, MBA, JD Jennifer K. Bergel Robert F. DuPree At-Large District Broad Run District Catoctin District Dulles District
Tom Marshall J. Warren Geurin Joseph M. Guzman, Ph.D. Leesburg District Sterling District Sugarland Run District
Edgar B. Hatrick, Ed.D. Superintendent
Loudoun County Public Schools – FY11 Appropriated Budgets 8 EXECUTIVE SUMMARY
Mission Statement
The mission of the Loudoun County Public Schools is to work closely with students, families, and the community to provide a superior education, safe schools, and a climate for success. The educational programs of Loudoun County Public Schools will strive to meet or exceed federal, state, and local requirements for assessment of achievement and to promote intellectual growth, individual initiative, mutual respect, and personal responsibility for productive citizenship.
Loudoun County Public Schools Goals Adopted by the LCPS School Board September 17, 2005 – Basis for FY09 Accomplishments
1. Student Achievement Instructional programs and school system practices will be reviewed annually to ensure continuous improvement in student achievement. a) All graduates will demonstrate readiness for continuing education and entry level skill for immediate employment. b) LCPS will continue to implement full-day kindergarten for identified students. c) At least 90% of students will pass all required Standards of Learning tests. d) Students and schools will attain the annual measurable objectives called for in the Adequate Yearly Progress requirements of NCLB. e) English language proficiency and achievement will improve among non-English speaking students, including students in English as a Second Language (ESL) classes and students who are identified as Limited English Proficient (LEP). f) LCPS will continue to review and revise school year and summer programs that support advanced achievement in order to provide expanded opportunities and participation for all students who meet program entry requirements. g) Programs and practices will be in place to eliminate the disparity in achievement among identified racial, ethnic, and socio-economic groups. h) In all years students in identified racial, ethnic, and socio-economic groups will exceed all requirements of Standards of Learning and NCLB. i) All students will demonstrate grade level reading proficiency by the end of the first grade or will have an individualized program of reading instruction.
2. Curriculum Development The curriculum will be assessed annually for appropriate content and rigor to meet students’ needs. a) The curriculum will be reviewed annually for alignment with the Standards of Learning and to support the goals of NCLB. b) Alternative education programs will be enhanced and expanded. c) Academy/magnet school programs will be developed to serve students with special interests and abilities. d) Career and technical programs will be reviewed and revised to meet evolving employment and post- secondary educational requirements. e) High schools will support increased student participation in school-sponsored co-curricular activities.
Loudoun County Public Schools – FY11 Appropriated Budgets 9 EXECUTIVE SUMMARY
3. Class Size School staffing will be sufficient to provide for the following:
Elementary
Avg. Class Size Max Class Size w/out
Teaching Assistant
KG 22 15 GR. 1-3 22 25 GR. 4-5 22 27
Secondary:
GR 6–8 21.6 (Teaching 6 of 8 periods a day) GR 9–12 25.9 (Teaching 5 of 8 periods a day)
4. Compensation, Recruitment, and Retention of Staff A recruitment, compensation, and professional development package will be offered that will attract and retain highly qualified candidates for all employment positions. a) The orientation and mentoring program for new employees will be assessed annually for effectiveness with first year staff members. b) Methods will continue to be explored for improving the quantity and quality of instructional and team planning time. c) LCPS will increase recruitment and employment of minority applicants for teaching and administrative/supervisory positions. d) LCPS will expand support for National Board Certification and other forms of developing teacher excellence.
5. Growth and Resource Parity a) The effects of growth within the school system will continue to be managed to ensure resource parity between older and newer facilities. b) In order to maintain excellence in a large and rapidly growing system, necessary and sufficient district level staffing will be provided. c) Methods for assessing parity between older and newer campuses will ensure that all students, faculty and staff have access to quality facilities, resources, and instructional programs.
Loudoun County Public Schools – FY11 Appropriated Budgets 10 EXECUTIVE SUMMARY
6. Community Relations Community relations will be enhanced by frequent communication and through maximized opportunities for public input related to issues under consideration by the School Board. a) Increased community participation will result from regular distribution of school information to the citizens of Loudoun County, including an Annual Report regarding progress made toward achieving system goals. b) LCPS will increase the outreach to parents of pre-school and school age children in order to increase parental awareness of available services, such as educational programs focused on parenting skills and the opportunities that already exist for testing, evaluation and special education services for children as young as two years of age. c) Increased involvement of parents, businesses and the community will be promoted and PTA’s, PTO’s, PTSA’s and PTSO’s will be recognized as essential partners in every school. d) LCPS will provide means to include parental input in assessment of school performance. e) LCPS will develop content and maintenance standards for individual school Web sites to ensure that students and parents throughout Loudoun County will have access to the information they need for academic progress and success. f) LCPS will enhance the capabilities of schools and related infrastructure to facilitate emergency preparedness in the County.
7. Health, Safety, and Wellness a) LCPS will promote programs that enhance students’ and employees’ health, safety, and well-being. b) LCPS will strengthen programs that support safe learning environments free of bullying, teasing, and physical violence. c) LCPS will address student obesity through programs developed to improve nutrition and promote physical fitness through lifetime activities. d) LCPS will develop and maintain programs designed to promote employee wellness.
Loudoun County Public Schools – FY11 Appropriated Budgets 11 EXECUTIVE SUMMARY
Mission Statement
The mission of the Loudoun County Public Schools is to work closely with students, families, and the community to provide a superior education, safe schools, and a climate for success. The educational programs of Loudoun County Public Schools will strive to meet or exceed federal, state, and local requirements for assessment of achievement and to promote intellectual growth, individual initiative, mutual respect, and personal responsibility for productive citizenship.
Loudoun County Public Schools Goals Adopted by LCPS School Board September 8, 2009 – Basis for FY11 Budget Goals
1. Student Achievement
a) LCPS will ensure that all graduates demonstrate readiness for continuing education and entry level skills for immediate employment. b) LCPS will continue to provide full-day kindergarten for at-risk students and will develop a long- term plan to establish full-day kindergarten for all students countywide. c) LCPS will ensure that at least 92% of students will pass all required Standards of Learning (SOL) tests. d) LCPS will ensure that students and schools will attain the annual measurable objectives called for in the Adequate Yearly Progress requirements of NCLB. e) LCPS will identify and reduce the disparity in achievement among all educationally accepted subgroups. f) LCPS will ensure that students in identified racial, ethnic, and socio-economic groups will exceed all requirements of Standards of Learning and NCLB. g) LCPS will ensure that all students demonstrate grade level reading proficiency by the end of the first grade or will have an individualized program of reading instruction. h) LCPS will improve English language literacy among all students, especially those who are identified as Limited English Proficient. i) LCPS shall significantly improve ACT and SAT performance.
2. Curriculum Development
a) LCPS will enhance and expand alternative education programs. b) LCPS will expand its academy programs to serve students with special interests and abilities. c) LCPS will review and revise career and technical programs to meet evolving employment and post-secondary educational requirements. d) LCPS high schools will expand opportunities for student involvement in school-sponsored co- curricular activities. e) LCPS will strive to incorporate 21st century global skills into the curriculum.
Loudoun County Public Schools – FY11 Appropriated Budgets 12 EXECUTIVE SUMMARY
3. Class Size
School staffing will be sufficient to provide for the following average class sizes:
Elementary Secondary Average Max Class Size Class Size Kindergarten 22 15* Grades 6-8 21.6 (Teaching 6 of 8 periods a day) Grades 1-3 22 25** Grades 9-12 25.9 (Teaching 5 of 8 periods a day) Grades 4-5 22 27*** New Cell New Cell * A teacher assistant will be added to each half-day kindergarten class that exceeds 15 students. ** A teacher assistant will be added for the grade level when all classes at the grade level have enrolled 25 students and one class enrolls the 26th student. *** A teacher assistant will be added for the grade level when all classes at the grade level have enrolled 27 students and one class enrolls the 28th student.
4. Compensation, Recruitment, and Retention of Staff
a) LCPS will offer a competitive recruitment, compensation, and professional development package that will attract highly qualified candidates and retain employees who meet established performance standards. b) LCPS will continue to explore methods for improving the quantity and quality of instructional and team planning time. c) LCPS will increase recruitment and employment of minority applicants for teaching and administrative/supervisory positions. d) LCPS will expand support for National Board Certification and other forms of developing teacher excellence.
5. Growth and Resource Parity
a) LCPS will manage the effects of growth and use methods for assessing parity between older and newer campuses to ensure that all students, faculty and staff have access to quality facilities, resources, and instructional programs. b) LCPS will provide necessary and sufficient district level staffing in order to maintain excellence in a large and rapidly growing system. c) LCPS will continue to use scarce resources wisely by conserving energy, recycling materials whenever possible, and by educating students on best environmental practices. d) LCPS will annually prepare ten-year planning documents combining the Capital Improvements Program and the projected capital needs contained in the ten-year Capital Needs Assessment. e) LCPS will strive to establish paperless practices.
Loudoun County Public Schools – FY11 Appropriated Budgets 13 EXECUTIVE SUMMARY
6. Community Relations
a) LCPS will enhance community relations by frequent communication and through maximized opportunities for public input related to issues under consideration by the School Board. b) LCPS will increase community participation by regular distribution of school information to the citizens of Loudoun County, including an Annual report regarding progress made toward achieving system goals. c) LCPS will increase the outreach to parents of pre-school and school age children in order to increase parental awareness of available services, such as educational programs focused on parenting skills and the opportunities that already exist for testing, evaluation and special education services for children as young as two years of age. d) LCPS will promote increased involvement of parents, businesses and the community, and PTA's, PTO's, PTSA's and PTSO's will be recognized as essential partners in every school. e) LCPS will provide means to include parental input in assessment of school performance. f) LCPS will develop content and maintenance standards for all components of individual school Web sites to ensure that students and parents throughout Loudoun County will have access to the information they need for academic progress and success. g) LCPS will enhance the capabilities of schools and related infrastructure to facilitate emergency preparedness in the County and the safety of LCPS students and personnel. h) LCPS will ensure its home page calendar includes all known School Board meetings at least 60 days in advance and include major agenda topics once the agenda has been set.
7. Health, Safety, and Wellness
a) LCPS will promote programs that enhance students' and employees' health, safety, and well- being. b) LCPS will strengthen programs that support safe learning environments free of bullying, teasing, and physical violence. c) LCPS will address student and employee obesity through programs developed to improve nutrition and promote physical fitness through lifetime activities.
Loudoun County Public Schools – FY11 Appropriated Budgets 14 EXECUTIVE SUMMARY
LCPS Accomplishments
Graduates go on to further education... 93 percent of LCPS’ June 2009 graduates chose to pursue further study, having won approximately $20.6 million in scholarship and financial aid.
Standardized test scores are outstanding... Students’ test scores are among the highest in Virginia. In 2009, 70.3 percent of the senior class took the Scholastic Assessment Tests (SAT) and received a combined score of 1593.
Math Critical Reading Writing Combined Loudoun 535 533 525 1593 Virginia 512 511 498 1521 U.S. 515 501 493 1509
Loudoun County Public Schools produced 20 National Merit Scholarship semifinalists in 2009.
As a result of many strategies, LCPS’ performance on the Virginia Standards of Learning tests resulted in a 98.3% overall pass rate. LCPS showed gains in most of the subgroups monitored by No Child Left Behind.
Attendance rates are high... 96.2 percent of LCPS students attend school on a daily basis. The dropout rate for grades 7-12 is among the lowest in the state and nation, and 96.08 percent of Loudoun’s high school seniors graduate.
Up-to-date technology available for all students... With the completion of the Technology Plan, LCPS is among the first school systems in Virginia to meet the state Standards of Learning in instructional technology. Over 27,000 instructional computers with controlled Internet access fully integrate the latest technology into LCPS’ classrooms.
Loudoun County Public Schools was recently honored as one of the top 10 Digital School Districts by e.Republic’s Center for Digital Education, the National School Boards Association and Converge Online magazine. This honor was the result of the sixth annual Digital School Districts Survey, the purpose of which is to recognize school districts and school boards across the nation whose use of digital technology in interfacing with students, parents and community, district government, and bettering of operations proved exceptional. Loudoun finished seventh among large school divisions.
Loudoun County Public Schools – FY11 Appropriated Budgets
15 EXECUTIVE SUMMARY
LCPS Accomplishments (continued)
Students choose difficult courses... During the 2008-2009 school year, 5,649 students took Advanced Placement courses at the high school level. 49.9 percent of all 10th-12th grade students were enrolled in an AP course in 2008-2009.
Most staff is school-based... 92.1 percent of LCPS’ employees are school-based; the second highest percentage of school-based personnel among districts in the metropolitan area, according to the D.C. Washington Area Boards of Education Guide.
Special Education programs acclaimed... LCPS offers a broad range of Special Education programs, and has won statewide recognition for its model program integrating students into the regular education environment.
LCPS’ enrollment projections continue to be sound predictors... The Planning and Legislative Services division compiles projected enrollment statistics that have varied by less than 2.1 percent compared to the actual September 30 enrollment from FY98 to FY06. The FY07 variance was .5 percent, FY08 was 1.2 percent, FY09 was .5 percent, and the FY10 was 1.0 percent. These drive planning for new school construction and for educational programs throughout LCPS.
Loudoun County Public Schools – FY11 Appropriated Budgets
16 EXECUTIVE SUMMARY
Overview
Loudoun County Public Schools’ enrollment continues to grow. As of September 30, 2009, 60,096 students attended Loudoun County’s 76 schools, a one-year increase of 5.4 percent.
Loudoun County is one of the fastest-growing counties in America and is expected to continue attracting new residents. As an example, when the class of 2010 entered our school system as kindergarteners, LCPS had an enrollment of 23,782 students. When this class graduated in June, LCPS enrollment was 60,096, a 152.7 percent increase. (The number of LCPS schools increased from 40 to 76 during this time period.)
The growth in the county population is the greatest single factor governing LCPS’ operating budget. By fall 2014, Loudoun County is projected to have more than 76,500 students. To provide for an increasing student population, Loudoun anticipates continuing to fund the construction of new schools.
To maintain manageable class sizes, new teachers must be hired. LCPS hired more than 420 new teachers for the 2009-2010 school year (along with 172 classified employees and 27 administrators). That brought the school system’s total labor force in FY10 to 8,900 full-time employees and 3,500 part-time employees. (71 percent of LCPS employees live in Loudoun County.)
Loudoun’s average cost per pupil for the 2009-2010 school year is $11,997, which puts it eighth out of nine school divisions in average cost per pupil in the Washington, D.C. area. In FY11, the cost per pupil will decline by another 9.7 percent to $10,833 based on the Appropriated Operating Budget. (During the 2008- 2009 school year the average cost per pupil was $12,780.) Nearly 80 percent of this figure supports instruction of our students.
As LCPS sustains its comprehensive educational programs, school staff will focus on achieving success in the following areas:
ACADEMIC ACHIEVEMENT
In 2009, 93.6 percent of LCPS high school seniors graduated on time, one of the highest rates in Virginia and 10.4 percent above the state average. Of the students who graduated in 2009, 93 percent plan to pursue further education. To help them obtain that education, more than $20.6 million in scholarships were awarded to LCPS graduates, a 19.6 percent increase from 2008 for a class that was 6.3 percent larger than the previous year.
Loudoun County’s graduation rate is above the 83.2 graduation rate posted by Virginia as a whole. LCPS’ graduation rates also were above the state average in the following nine subgroups: female students (LCPS 95.5, Virginia 86.4), male students (LCPS 91.9 percent, Virginia 80.2 percent), African-American students (LCPS 92.5 percent, Virginia 75.7 percent), Hispanic students (LCPS 79.4 percent, Virginia 72.3 percent), white students (LCPS 96.3 percent, Virginia 87 percent), Asian students (LCPS 96.3 percent, Virginia 93.3 percent), students with disabilities (LCPS 94.5 percent, Virginia 82.5 percent), students with limited English proficiency (LCPS 73 percent, Virginia 68.8 percent) and disadvantaged students (LCPS 86.5 percent, Virginia 73.2 percent.)
Loudoun County Public Schools – FY11 Appropriated Budgets
17 EXECUTIVE SUMMARY
Students have continued to score above state and national averages on standardized tests. Those who took the Scholastic Aptitude Test (SAT) in Spring 2009 posted an average critical reading score of 533 that was 22 points above the Virginia average and 32 points above the nationwide average. The 535 average math score was 23 points above Virginia’s average and 20 points above the nationwide average. The 525 average writing score was 27 points above Virginia’s average and 32 points above the national average.
Loudoun County Public Schools (LCPS) made Adequate Yearly Progress (AYP) as a school division for the second time – and second consecutive time – under terms defined by federal No Child Left Behind legislation. AYP has been a national measure of school system accountability since the 2003-2004 school year. Under AYP, 2,117 test cells are measured in 29 subgroups. LCPS students exceeded the minimum pass rates in 2,081 of these cells, a 98.3 percent pass rate. The minimum pass rates needed to make AYP jumped 4 percent for the 2008-2009 school year; from 75 to 79 percent in math and from 77 to 81 percent in English/reading.
During the 2008-2009 school year, 5,649 students took Advanced Placement courses at the high school level. 49.9 percent of all 10th-12th grade students were enrolled in an AP course in 2008-2009.
Loudoun County Public Schools produced 20 National Merit Scholarship semifinalists in 2009.
During school year 2010-2011, the period covered by the FY11 budget, Loudoun County Public Schools will continue to serve its public in the following ways:
• Providing teachers to serve 3,257 additional students. • Emphasizing character and values in the classroom. • Continuing to work with the Virginia Department of Instruction staff to integrate SOL objectives into the classroom. • Continuing to address needs of identified racial and ethnic groups through minority achievement initiatives such as CAMPUS (College Achievement – A Minority Program for Unique Students). • “A Climate for Success” initiatives to support superior academic achievement are in place at all levels of LCPS, from broad-based textbook adoption committees to programs such as foreign language study in grades 1-7.
Regular staff development opportunities ensure classroom teachers are familiar with the latest advancements in their fields. In FY11, LCPS staff plans to continue reviewing and updating curriculum and offering education programs and services in an increasing variety of areas to provide for LCPS’ diverse population. Measures include:
Instruction: • Providing school-based social science resources to give students access to prints of primary documents and other hands-on materials. • Continuing staff development in all divisions to ensure teachers are familiar with the most up-to- date techniques and research in their fields. • Continuing to implement and monitor effectiveness of instructional programs tailored to the state Standards of Learning objectives. • Continuing the Mentor Teacher Program to assist new teachers. • Continuing the partnership with Howard Hughes Medical Institute.
Loudoun County Public Schools – FY11 Appropriated Budgets
18 EXECUTIVE SUMMARY
Pupil Services: • Continue to implement the IDEA 2004 federal and state regulations and local procedures with a focus on training school-based administrators and staff in implementation strategies and best practices for compliance with the regulations. • Coordinate the Positive Behavior Support initiative as a prevention and intervention framework and provide on-going training and coaching support to school-based staff for school-wide implementation. • Provide prevention and intervention services, such as instructional and behavioral consultation, individual and group counseling, threat assessment, crisis intervention and management, parent counseling and training, child study meetings, evaluation and eligibility services for special education. • Provide special education services for students with significant social, emotional, and behavioral needs, specifically autism and emotional disabilities, with a focus on student achievement and intensive behavioral support. • Provide service options for students with mental retardation, emotional disabilities, and autism within each school cluster. • Coordinate the development and implementation of interagency and community-based programs and new initiatives that support Loudoun County children and youth. • Continue the development and implementation of student information systems for accurate and efficient management applications, data analyses, training for school-based staff and accurate and timely reporting required by state, local and federal mandates. • Continue to provide trained staff for the school clinics to meet the health needs of LCPS students. • Continue to coordinate and implement comprehensive alcohol, tobacco, drug, violence, and bullying prevention programs and various student assistance programs such as, peer helper, Safe School Ambassadors, special education counseling, and drop-out prevention through attendance intervention. • Continue a comprehensive plan to address recruitment and retention of special education personnel in critical shortage areas such as speech-language pathologists, occupational and physical therapists, sign language interpreters and special education teachers (i.e., deaf and hard of hearing, autism) in collaboration with the Department for Personnel Services.
Grants: • Head Start, a federally funded program, will offer registration to an increasing number of three- year-olds. • Title I, also federally sponsored, will continue to provide supplemental instruction to students in grades K-5 to assist these students in becoming proficient, independent readers.
Support Services: • Continuing to build and maintain school facilities to address enrollment increases.
Central Support: • Providing policies and leadership to ensure appropriate instructional programs. • Continue to foster academic excellence in all students in an increasingly diverse student population.
Personnel Services: • Expanding and enhancing recruitment and retention programs to attract and retain highly qualified candidates to teach LCPS students and to support the school system.
Loudoun County Public Schools – FY11 Appropriated Budgets
19 EXECUTIVE SUMMARY
Business and Financial Services: • Exploring additional cost-effective ways to provide materials, supplies, and equipment to support instructional programs and to ensure that the maximum amount of appropriated funds reaches the classroom.
OFFERING FAIR AND COMPETITIVE COMPENSATION
School districts throughout the nation are struggling to find and retain qualified teachers. A recent report published by the National Center for Education Statistics estimated 2.4 million new teachers will have to be hired during the next 11 years. According to the National Education Association, half the public school teachers who will be in classrooms a decade from now haven’t been hired yet.
In Loudoun County, retiring teachers and growing enrollment create the demand for qualified teachers. LCPS is expected to continue welcoming approximately 3,000 additional students each year for the foreseeable future. Teachers must be attracted and retained to provide high-quality education in appropriately sized classes. The School Board recognized the importance of attracting teachers in its Goals adopted September 2009: “LCPS will offer a competitive recruitment, compensations, and professional development package that will attract highly qualified candidates and train employees who meet established performance standards.”
Creating a salary scale with a beginning teachers’ salary that is competitive with Loudoun’s strongest competitors is the best way to ensure enough highly qualified teachers are hired and retained.
COMMUNITY INVOLVEMENT
Loudoun County Public Schools continues to be an integral part of the Loudoun community. Parents and other volunteers donate more than 185,386 hours a year to support schools by mentoring, tutoring, helping with special projects, fundraising and reading.
Besides LCPS students, Loudoun County’s Department of Parks, Recreation and Community Services, churches, youth and adult sports leagues, adult education classes, civic organizations, and the Boy and Girl Scouts use the interior facilities and athletic fields of the public schools.
During the 2008-2009 school year LCPS facilities were used for more than 245,309 hours by Parks and Recreation for indoor and outdoor activities, church organizations, scouts, and non-LCPS educational programs.
Loudoun County Public Schools – FY11 Appropriated Budgets
20 EXECUTIVE SUMMARY
FUTURE CHALLENGES
As LCPS sustains its comprehensive educational programs for an ever-increasing student population, school staff will continue to focus on achieving success in the following areas: • To continue to focus on providing “A Climate for Success” for every student. • At least 90 percent of students will pass all required Standards of Learning tests. • Continuing project ACCESS (All Children Choosing Electronic Sources Successfully) which has been recognized as an exemplary combination of cutting edge instructional technology for the classroom, teacher training, and technical support. • To pursue technological advancements to complement all classroom activities and provide individualized instruction for students. • To continue implementing proactive safety initiatives. • To continue to encourage parental and community involvement. • To offer fair and competitive compensation to all employees. • To pursue excellence in academic achievement for all LCPS students. • To continue to provide facilities to accommodate the estimated new students to enroll each year.
Loudoun County Public Schools – FY11 Appropriated Budgets
21 EXECUTIVE SUMMARY
Budget Preparation Process
The Code of Virginia requires that the Division Superintendent submit to the governing body, with the approval of the School Board, an estimate of the funds needed during the next fiscal year for support of the public schools. In Virginia School Divisions are fiscally dependent on the local governing body which for Loudoun is the County Board of Supervisors. The following “calendar” of events more fully explains the activities that contributed to the budget development and approval process this year:
May – June
• School Principals and staff request funding for programs, maintaining facilities and major building improvements.
August – September
• The budget manual is distributed by the Budget Division to the Departments and Divisions to provide guidance for the development of future year budget requests. • Parents and citizens are given an opportunity to provide input concerning the budget during a public meeting.
October – December
• Budget requests are received by the Budget Division for review and analysis. • The staffing as of September 30 is analyzed and current year costs for salaries and benefits are used for estimating the future year compensation costs. Salary and benefits represent approximately 88 percent of the operating budget. • Estimated federal, state and local revenue is developed. • The Superintendent meets with department and division budget holders to review and modify budget requests. • The results of these meetings are analyzed and compiled by the Budget Division and a draft budget document is prepared for review by the Superintendent and Senior Staff. • Based on the Superintendent and Senior Staff review, the Budget Division prepares the proposed budget, which is the Superintendent’s recommendation to the School Board, for the future budget year.
January
• The Superintendent presents the recommended budget to the School Board at a public meeting. • The School Board holds numerous work sessions to review proposed budgets. • A Public Hearing is held to receive citizens’ input.
Loudoun County Public Schools – FY11 Appropriated Budgets
22 EXECUTIVE SUMMARY
Budget Preparation Process (continued)
• The School Board deliberates, modifies or approves the Superintendent’s recommended budget by majority vote and adopts its proposed budget. • The Budget Division makes the School Board’s revisions to the recommended budget and prepares a School Board’s proposed budget. • The School Board’s proposed budget is forwarded to the county staff for inclusion in the County Administrator’s advertised fiscal plan.
February – April
• The School Board presents its proposed budgets to the County Board of Supervisors. • The County Board of Supervisors reviews the School Board proposed budgets as a part of the County Budget review, holds a public hearing to receive citizens’ input, sets the tax rate, and appropriates the budgets for the school system and the County.
April
• The School Board makes necessary adjustments to their proposed budgets based on the level of funding provided for education in the appropriations resolution approved by the Board of Supervisors.
May – July
• The appropriated budget is interfaced with the automated accounting system providing line item funding levels and becomes the basis for operating the school system in the next fiscal year. • The Budget Division prepares final appropriated budget documents.
Loudoun County Public Schools – FY11 Appropriated Budgets
23 EXECUTIVE SUMMARY
SCHOOL BOARD FUNDS
In addition to the Operating Fund, other funds are included for the management of special activities and functions. There are six major funds that account for the activities of the school division.
Operating Fund $710,345,662 8,799.3 positions This fund provides for the day-to-day operations and maintenance of the schools and is funded primarily by county, state, and federal funds.
Capital Improvement Program (CIP) Fund $27,820,000 This fund provides for all new facilities as well as major renovations and expansions of existing facilities. Funds are primarily from the sale of bonds.
Debt Service Fund $120,648,084 This fund pays principal and interest on bonds sold to finance capital projects in the Capital Improvement Program Fund. County funds support debt service expenditures.
Food Services Fund $24,034,272 404.0 positions This fund provides for all school cafeteria operating and administrative costs. The fund is supported primarily by food sales and federal/state subsidies.
Capital Asset Preservation Program Fund $0 The Loudoun County Public Schools Capital Asset Preservation Program (CAPP) is designed to address and fund replacement and maintenance of major systems of the School Board owned facilities. These components are either structure related (i.e., roofs, walls, windows, foundations), site related (i.e., asphalt/concrete, fuel and water tanks, exterior/field lighting, storm water management structures, storm/sanitary sewer pipes), or mechanical/electrical related (i.e., water and sewer systems, mechanical systems, electrical systems, heating and ventilation).
Funding for these programs is on a yearly basis. Project categories must have a minimum estimated replacement value of $10,000 and an expected life span of ten or more years. Furthermore, capital asset projects must be a portion of a major component to the building or site in order to qualify for CAPP funding.
The CAPP is primarily supported by County funds. Although no new funds were appropriated for FY11, projects will continue using funds from previous fiscal years.
Central Vehicle Maintenance Fund $19,884,530 75.0 Positions The Central Vehicle Maintenance operation is an enterprise fund supported by transfers from both the County’s general fund and the School’s operating fund. This fund provides for the maintenance and operation of all school system and county vehicles.
Loudoun County Public Schools - FY11 Appropriated Budgets
24 EXECUTIVE SUMMARY
FACTS ABOUT THE FY11 BUDGETS
• Student membership will increase by approximately 3,257 students or 5.4%. LCPS has experienced a steady growth in student membership FY86. Serving the educational needs of additional students continues to be a major factor in budget development. • The FY11 Operating Fund totals $710.3 million which represents a $22.3 million or 3% decrease from FY10. • The FY11 Debt Service Fund totals $120.6 million (an increase of $9.2 million). The increasing Debt Service diminishes the local tax funding available for the LCPS Operating Fund. • Due to the economic conditions, LCPS employees will receive no salary increase for the second consecutive year, all employees will be furloughed for two days, and class sizes at all educational levels will be increased by one student. • The Capital Asset Preservation Program will receive no new funding for FY11. However, previously approved projects will continue using carryover funds. This will potentially result in the delay of needed major maintenance projects in the future. • The six year Capital Improvement Program delays the construction of school facilities until future years. The delaying of school construction will potentially lead to a lack of seats for the growing number of students and negatively impact class sizes.
FY11 Appropriated School Budgets by Fund FY11 Appropriated School Budgets by State Category
Operating Fund $710,345,662 Instruction $551,135,624 Capital Improvements Program 27,820,000 Administration 15,209,220 Debt Service Fund 120,648,084 Attendance & Health 8,928,286 Food Services 24,034,272 Pupil Transportation 52,466,939 Capital Asset Preservation Program 0 Facilities 30,128,489 Operation & Maintenance 65,840,170 Technology 14,456,934 Food Services 24,034,272 Debt Service 120,648,084 Total All Funds $882,848,018 Total All Funds $882,848,018
Loudoun County Public Schools – FY11 Appropriated Budgets
25 EXECUTIVE SUMMARY
ENROLLMENT GROWTH
Loudoun County Public Schools is the fourth largest of 132 school divisions in Virginia and continues to be one of the fastest growing. In FY11, membership is expected to increase by 3,257 students. Student membership is projected to continue to grow between 4.5 and 5.2 percent during the next four years. This will result in over 13,180 additional students by the 2014-2015 school year. In FY11, it will cost $10,833 for personnel, employee benefits, and materials to provide school-level instructional and support services for each new student.
New schools are needed to meet student membership growth. The appropriated Operating Budget for FY11 includes staffing for one new elementary school and two new high schools. Approximately $903.6 million in construction bonds will need to be issued to fund the 16 new schools, 4 facility renovations, and Advanced Technology Center reflected in the Capital Improvement Program.
Student Membership
FY10 FY11 Change Percent
Pre-School 891 950 59 6.6%
Elementary School 29,567 31,282 1,715 5.8%
Middle School 13,237 13,922 685 5.2%
High School 16,401 17,199 798 4.9%
Total 60,096 63,353 3,257 5.4%
Loudoun County Public Schools – FY11 Appropriated Budgets
26 EXECUTIVE SUMMARY Student Enrollment Growth and Economic Condition Impacts on Budgets
Student enrollment increase
3,257 Additional Students Projected in FY11 and approximately 3,300 in each of the next four years 80,000 70,000 60,000 50,000 40,000 30,000 20,000 September 30 Enrollment 10,000 0 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15
Projected
New schools required for additional students
90 Fall 2010 - 1 new elementary and 2 new high schools will open 80
70
60
50
40
30 Number of Schools 20
10
0 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Projected
Loudoun County Public Schools - FY11 Appropriated Budgets 27 EXECUTIVE SUMMARY Student Enrollment Growth and Economic Condition Impacts on Budgets
Operating Fund
$1,000,000,000
$900,000,000
$800,000,000
$700,000,000
$600,000,000
$500,000,000
$400,000,000
$300,000,000
$200,000,000
$100,000,000
$0 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Projected
Operating Cost Per Pupil
$14,000
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
$0 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Projected
Loudoun County Public Schools - FY11 Appropriated Budgets 28 EXECUTIVE SUMMARY Student Enrollment Growth and Economic Condition Impacts on Budgets
Capital Improvement Program
$180,000,000 $160,000,000 $140,000,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 FY10 FY11 FY12 FY13 FY14
Projected
Debt Service
$122,000,000
$120,000,000
$118,000,000
$116,000,000
$114,000,000
$112,000,000
$110,000,000
$108,000,000
$106,000,000 FY10 FY11 FY12 FY13 FY14
Projected
Loudoun County Public Schools - FY11 Appropriated Budgets
29 EXECUTIVE SUMMARY Student Enrollment Growth and Economic Condition Impacts on Budgets
Capital Asset Preservation Fund
$8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0 FY10 FY11 FY12 FY13 FY14
Projected
Food Services Fund
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0 FY10 FY11 FY12 FY13 FY14
Projected
Loudoun County Public Schools - FY11 Appropriated Budgets 30 EXECUTIVE SUMMARY Student Enrollment Growth and Economic Condition Impacts on Budgets
Central Vehicle Maintenance
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0 FY10 FY11 FY12 FY13 FY14
Projected
Loudoun County Public Schools - FY11 Appropriated Budgets
31 EXECUTIVE SUMMARY
OPERATING BUDGET REVENUES
LCPS receives revenue to support the Operating Fund from three primary sources: funds transferred by the County Board of Supervisors, state aid, and federal aid. A small amount of revenue is also received from tuition and fees.
County Funds $452.3 Million Real property, personal property, and local sales taxes are the primary revenue sources for Loudoun County. The County Board of Supervisors approved a transfer to LCPS to finance 63.7% of the Operating Fund. County funding of the LCPS operating budget is $50.3 million or 10% less than FY10. The FY11 real property tax rate is $1.30 per $100 of assessed value.
State Aid $200.1 Million State revenue includes two forms of funding: state aid and sales tax. State aid includes funding for basic aid to support the Standards of Quality (SOQ) and categorical aid for special programs and initiatives. LCPS will receive about $200.0 million in state funding in FY11. About $48.9 million of this amount is the school division’s share of the one percent sales tax collected to support public education.
Federal Aid $13.2 Million Federal aid is usually derived from various entitled federal programs, specific grants, and Impact Aid. With the exception of Impact Aid, federal revenues are generally categorized and must be expended for specific purposes according to established statutes and regulations. Federal funds are provided to supplement the cost of providing instructional services for students in vocational, adult, and special education as well as programs for educationally and/or economically disadvantaged students. In FY11, LCPS will receive about $13.2 million in federal funding.
Federal Stimulus $4.1 Million LCPS will receive about $4.1 million in FY11 from state stimulus funds directed to public education through the American Recovery and Reinvestment Act of 2009. It is anticipated that FY11 will be the last year that these funds will be available.
Other Revenue $7.2 Million About $7.2 million in miscellaneous revenue from various sources is projected to be available in FY11. These include student fees for driver education, parking, and athletics; tuition for adult education classes, summer school and out of state/county students; privately funded grants, and facility use fees.
Fund Balance $33.4 Million For FY11 the County Board of Supervisors has appropriated $33.4 million from fund balance as a funding source for the School Board’s operating budget. FY10 expenditure savings and ARRA carryover funds were the source of the balance.
Loudoun County Public Schools – FY11 Appropriated Budgets
32 EXECUTIVE SUMMARY
Operating Budget Revenues by Source
FY10 FY11 Description Appropriated Appropriated Beginning Balance Appropriated as Funding Source $20,000,000 $33,400,000
State Revenue $177,798,593 $200,076,377 Federal Revenue 13,224,250 13,224,250 Federal Stimulus 11,800,000 4,115,762 Local Tuition & Fees 7,175,000 7,198,100 Local Transfer (Local Taxes) 502,601,117 452,331,173 Total Revenue $732,598,960 $710,345,662
Revenue Categories as Percent of Total Operating
State Revenue 24.3% 28.2% Federal Revenue 1.8% 1.8% Federal Stimulus 16%1.6% 06%0.6% Local Tuition & Fees 1.0% 1.0% Local Transfer (Local Taxes) 68.6% 63.7% Fund Balance 2.7% 4.7% Total 100.0% 100.0%
Local Transfer 63.7% Federal Stimulus 0.6%
Local Tuition & Fees 1.0%
Fund Balance 4.7% Federal Revenue State 1.8% 28.2%
Loudoun County Public Schools - FY11 Appropriated Budgets 33 EXECUTIVE SUMMARY
DEFINITION OF MAJOR OBJECTS OF EXPENDITURE
Personnel & Fringe Costs: Personnel and fringe costs account for 88% of the LCPS budget. Salaries, social security, retirement and health insurance are the major expenditures in this portion of the budget.
Contractual Services: The contractual services budget is to provide for payments to outside contractors or other school systems for services provided to LCPS. An example is the tuition paid to Fairfax County Public Schools for LCPS students to attend Thomas Jefferson High School.
Internal Services: The internal services budget provides for payment to the Central Garage for maintenance and fuel for school buses and all other school vehicles.
Utilities & Communication: The utility and communication budget provides for the heating fuel, electricity, water, sewer and telephone services for the 79 schools and eight educational support buildings.
Insurance: Insurance expenditures are for the property, casualty, liability, and fleet insurance carried by the school system.
Materials, Supplies & Equipment: These expenditures include instructional supply allotments to each school, textbooks and minor instructional equipment such as computers, calculators, globes, maps, etc.
Mileage Reimbursement: Mileage for itinerant teachers and other staff who travel on behalf of LCPS is included in this budget category.
Training & Continuing Education: Includes expenditures for training, workshops and conferences.
Leases & Rentals: The lease and rental budget is to cover the lease or rental of heavy equipment needed for maintenance repairs.
Capital Outlay: These expenditures are for the purchase of major items of equipment costing in excess of $5,000.
Loudoun County Public Schools – FY11 Appropriated Budgets
34 EXECUTIVE SUMMARY
Operating Budget Expenditures by Major Object
Description FY09 Actual FY10 Appropriated FY11 Appropriated Amount Amount FTE Amount FTE
Personnel $452,045,529 $464,032,908 8,700.1 $464,620,829 8,799.3 Fringe Costs 177,264,354 184,856,826 161,245,394 Contractual Services 22,407,798 18,947,647 18,890,880 Internal Services 10,497,420 11,033,340 11,873,258 Utilities 13,245,935 16,221,834 16,256,457 Communication 3,114,621 3,182,826 3,350,162 Insurance 1,162,875 1,585,341 1,631,141 Materials, Supplies, Minor Equipment 32,283,370 27,463,729 26,948,181 Mileage Reimbursement 679,067 713,686 666,498 Training & Continuing Education 2,684,481 2,571,771 2,273,174 Leases & Rentals 360,365 323,314 448,284 Capital Outlay 784,495 1,665,738 2,141,404
Total $716,530,310 $732,598,960 8,700.1 $710,345,662 8,799.3
In FY11 Personnel Costs continue to account for 88% of the operating budget . . .
Salary & Fringe Costs - 88%
All Other Costs - 12%
Loudoun County Public Schools - FY11 Appropriated Budgets
35 EXECUTIVE SUMMARY
Per Pupil Expenditure
Per pupil expenditure is calculated annually using total Operating Budget less adult education, self-funded summer school, and health services; plus the portion of the Capital Improvement Program and Capital Asset Preservation Program budgets funded by cash. The total amount is divided by the student enrollment as of September 30 to determine an average per pupil cost for the current fiscal year.
FY10 Per Pupil Expenditure Comparison
FY09 FY10 Arlington $19,538 $18,569 Alexandria $19,078 $18,003 Fairfax $13,340 $12,898 Loudoun $12,780 $11,997 Prince William $10,776 $10,383
Source: FY 2010 Washington Area Boards of Education (WABE) Guide
FY11 Estimated Cost Per Pupil
Based on FY11 Appropriated Budget, the cost per pupil will be $10,833 which represents a $1,164 or 9.7% decrease from FY10.
Instruction $8,396 Operation & Maintenance $975 Pupil Transportation $769 Administration $249 Technology $260 Attendance & Health $141 Facilities $43 FY11 Estimated Cost Per Pupil $10,833
Loudoun County Public Schools - FY11 Appropriated Budgets 36 EXECUTIVE SUMMARY History of Enrollment and Position Increases
Position FY07 FY08 FY09 FY10 FY11 School Based Instruction 4,267.2 4,540.9 4,707.6 4,792.5 4,774.2 Bus Drivers & Attendants 778.0 823.0 862.5 876.5 914.5 Teacher Assistants 905.7 995.7 1,093.7 1,126.7 1,154.2 Custodians 435.5 468.0 482.0 487.0 521.0 Other School Support 314.5 332.5 339.5 344.0 359.0 Administration 218.1 246.0 249.0 257.0 263.0 Instructional Support 154.6 170.3 174.8 166.8 171.8 Nurses & Health Clinic Assistants 68.0 73.8 76.8 77.8 80.8
Total School Based FTE's 7,141.6 7,650.2 7,985.9 8,128.3 8,238.5
Non-School Based Secretarial/Clerical 138.0 148.5 150.5 152.5 145.5 Other Support Staff 264.6 298.8 319.8 321.5 319.5 Administration 87.7 87.3 97.8 97.8 95.8
Total Non-School Based FTE's 490.3 534.6 568.1 571.8 560.8
Total FTE's 7,631.9 8,184.8 8,554.0 8,700.1 8,799.3
Total Student Enrollment 50,478 54,047 57,009 60,096 63,353
Staff is focused on students in the classroom…
FY10 Surrounding School Division Comparison School Division Percentage Non- Percentage School School Based Based Employees Employees Fairfax 7.6% 92.4% Loudoun 7.9% 92.1% Alexandria 8.3% 91.7% Prince William 9.2% 90.8% Arlington 10.6% 89.4%
Source: FY 2010 Washington Area Boards of Education (WABE) Guide
LCPS FY11 staffing will be 93.6% School Based
Loudoun County Public Schools - FY11 Appropriated Budgets 37 EXECUTIVE SUMMARY
Operating Budget Expenditure Changes
The Operating Fund will decrease by $22.3 million or 3.0 percent compared to the FY10 approved budget while the enrollment is expected to grow by 3,257 students or 5.4 percent. Staffing increases to accommodate increased enrollment and the opening of new schools are partially offset by an increase in class size of one student at all educational levels. There are no compensation increases for any LCPS employee and two furlough days will be implemented for all employees. In addition the Virginia Legislature implemented rate reductions for the Virginia Retirement System (VRS) and Group Life Insurance (GLI) which resulted in lower expenditures for both programs. All other non-salary accounts were reduced as a cost containment measure with the exception of necessary utility and fuel increases.
Enrollment growth and opening new schools $8,722,400 Program staffing changes and staffing reductions for cost containment ($4,265,900) Two furlough days for all employees ($4,458,000) VRS, GLI, and other compensation changes ($21,937,500) Reduced summer school offerings ($1,060,000) Fuel and utilities $1,040,000 NlNon-salary accountt reductionsdti ($294($294,298) 298)
Total FY11 Operating Budget Changes ($22,253,298)
$12,000,000 $9,000,000
$6,000,000 Other VRS, GLI & VRS, GLI
$3,000,000 Compensation $0 -$3,000,000 -$6,000,000 -$9,000,000 -$12,000,000 Fuel & Utilities -$15,000,000 Summer School Summer Growth & & Growth New Schools Non-salary Accounts Non-salary
-$18,000,000 Changes Staffing -$21,000,000 Days Two Furlough -$24,000,000
Loudoun County Public Schools - FY11 Appropriated Budgets 38 EXECUTIVE SUMMARY
Budget Forecasts
FY10 and FY11 appropriated expenditures and revenues as well as forecasts for FY12 through FY14 for each of the Loudoun County Public School funds are found on the next four pages. This provides the spending and funding trends for each of the funds. The assumptions and methodology for these forecasts are as follows:
Operating Budget
The three forecasted years are based on the following assumptions for both expenditures and revenues: ♦ The current CPI inflationary rate was applied to all materials, supplies, and capital equipment line items. ♦ Anticipated rate increases for fuel and utilities were applied to those line items. The assumed rate increase for these three years was 7%. ♦ The compensation increase for each of the three years was projected as 4%. ♦ The assumed rate increase for group health insurance premiums was 10%. ♦ Operating Budget impact of opening a new school facility by instructional level was included for anticipated school openings. ♦ Student membership increase trends were based on forecasts provided by the LCPS Planning Department. The projections were that enrollment will increase between 4.7% and 5.2% per year or approximately 3,300 students. ♦ New programs or improvements to current programs will cost approximately 1% of the prior year operating budget. ♦ The funding of grants will remain constant. ♦ The state will continue to provide revenue based on the Average Daily Membership. ♦ The County Board of Supervisors will continue to provide local support for approximately 70% of the operating expenditures. ♦ Federal stimulus funding will be discontinued at the end of FY11.
Capital Improvement Program
The six year Capital Improvement Program (CIP) is approved by the County Board of Supervisors in their annual appropriations resolution. The total expenditures, funding sources, and the anticipated fiscal year that the project will be funded are included in the resolution. The CIP presented in the next pages is based on that resolution.
Debt Service
Debt Service principal and interest payments are projected based on the approved schedule of capital projects and the financing of those projects. The revenue source is local tax funding.
Food Services
Food Services expenditures are forecast using the same methodology as the Operating Budget above. The revenue assumptions are: ♦ The price which students pay for meals will generate approximately 79% of the cost of the program. ♦ State and federal revenue will fund approximately 20.4% of the cost of the program. ♦ Local tax revenues will be needed to cover approximately 0.6% of the cost of the program.
Capital Asset Preservation Program
The major building maintenance projects funded by the Capital Asset Preservation Program (CAPP) and the year in which they are needed are based on a facilities study. The revenue source for the CAPP is local tax funding.
Central Vehicle Maintenance
Central Vehicle Maintenance expenditures are forecast using the same methodology as the Operating Budget above. The funding source is transfers from the Loudoun County Government general fund and Loudoun County Public Schools operating fund. The forecasts are based on the assumption that the transfers will continue to be 40% from the Count Government and 60% from LCPS.
Loudoun County Public Schools – FY11 Appropriated Budgets 39 EXECUTIVE SUMMARY
Operating Fund Budget Forecast
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected* Projected* Projected*
Personnel $648,889,734 $625,866,223 $696,860,000 $767,330,000 $838,320,000 Operations and Maintenance 82,043,488 82,338,035 92,330,000 101,660,000 111,070,000 Capital Outlay 1,665,738 2,141,404 2,360,000 2,600,000 2,840,000
Total Expenditures $732,598,960 $710,345,662 $791,550,000 $871,590,000 $952,230,000
State Revenue $177,798,593 $200,076,377 $216,880,000 $234,360,000 $252,740,000 Federal Revenue 13,224,250 13,224,250 13,890,000 14,580,000 15,310,000 Federal Stimulus 11,800,000 4,115,762 0 0 0 Local Transfer (Local Taxes) 502,601,117 452,331,173 548,370,000 610,020,000 671,320,000 Local Revenues and Fees 7,175,000 7,198,100 7,410,000 7,630,000 7,860,000 Local Fund Balance Carryover 20,000,000 33,400,000 5,000,000 5,000,000 5,000,000
Total Revenues $732,598,960 $710,345,662 $791,550,000 $871,590,000 $952,230,000
*Standard methodologies were used to project FY12 through FY14. Economic conditions could cause significant variances from the projections.
Where the Money Comes From . . .
Local Transfer - 63.7% Federal Federal - Stimulus- 1.8% 0.6%
Where the Money Goes . . .
Personnel - 88.1% Fund Balance - 4.7% Local State Revenue - Revenues & 28.2% Fees - 1.0%
Capital Outlay - 0.3% Operations & Maintenance - 11.6%
Loudoun County Public Schools - FY11 Appropriated Budgets 40 EXECUTIVE SUMMARY
Capital Improvement Program Fund Forecast
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
General Obligation (GO) Bonds $0 $27,820,000 $77,330,000 $166,470,000 $2,880,000 VPSA Bonds 0 0 0 0 0 Other Debt Financing 0 0 0 0 15,265,000 Local Tax Funding 0 0 7,000,000 11,000,000 10,985,000 Sale of Land 0 0 0 0 0
Total CIP $0 $27,820,000 $84,330,000 $177,470,000 $29,130,000
Elementary Schools $0 $27,820,000 $27,090,000 $28,310,000 $0 Middle Schools 0 0 46,090,000 48,160,000 0 High Schools 0 0 0 90,000,000 0 Advanced Technology Center 0 0 0 0 0 Renovations, Improvements & Additions 0 0 4,150,000 0 2,880,000 Land Acquisition 0 0 7,000,000 11,000,000 26,250,000
Total Funding $0 $27,820,000 $84,330,000 $177,470,000 $29,130,000
LCPS plans to open 7 additional schools in the next 4 years . . .
84 83 82 82 80 80 79
78 76 76 Number of Schools Number 74
72 FY10 FY11 FY12 FY13 FY14
Loudoun County Public Schools - FY11 Appropriated Budgets 41 EXECUTIVE SUMMARY
Debt Service Fund Forecast Related to LCPS Capital Projects
FY10 FY11 FY12 FY13 FY14 Appropriated Projected Projected Projected Projected
Principal $71,017,123 $78,648,778 $77,342,765 $78,213,734 $78,781,106 Interest 40,468,020 41,999,306 40,815,871 41,571,431 40,614,964
Total Expenditures $111,485,143 $120,648,084 $118,158,636 $119,785,165 $119,396,070
Local Tax Funding $111,485,143 $120,648,084 $118,158,636 $119,785,165 $119,396,070
Note: All decisions concerning the financing of capital projects are made by the County Board of Supervisors and the Debt Service for Loudoun County Public Schools is accounted for as a part of the County's Debt Service Fund.
FoodFood ServicesServices FFundund ForecastForecast
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
Revenue: State $253,935 $302,146 $339,000 $368,000 $400,000 Federal 4,583,611 4,583,611 4,983,000 5,409,000 5,872,000 Local Fees and Miscellaneous 18,043,884 19,001,515 20,610,000 22,373,000 24,286,000 Local Transfer (Local Taxes) 140,000 147,000 157,000 170,000 184,000 Total Revenue $23,021,430 $24,034,272 $26,089,000 $28,320,000 $30,742,000
Expenditures: $23,021,430 $24,034,272 $26,089,000 $28,320,000 $30,742,000
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Capital Asset Preservation Program Fund Forecast
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
Asphalt $130,000 $0 $875,000 $583,000 $460,000 Electrical 0 0 1,300,000 155,000 225,000 Structure Repair 130,000 0 395,000 410,000 620,000 HVAC 275,000 0 745,000 60,000 40,000 Windows 0 0 500,000 0 800,000 Plumbing 65,000 0 35,000 840,000 120,000 Roofing 800,000 0 4,110,000 3,330,000 2,700,000
Total CAPP Expenditures $1,400,000 $0 $7,960,000 $5,378,000 $4,965,000
Local Tax Funding $1,400,000 $0 $7,960,000 $5,378,000 $4,965,000
Central Vehicle Maintenance Fund Forecast
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
Revenue: School Transfer In $12,383,340 $11,873,258 $12,852,000 $13,914,000 $15,064,000 County Government Transfer In 5,500,824 8,011,272 8,676,000 9,393,000 10,169,000 Total Revenues $17,884,164 $19,884,530 $21,528,000 $23,307,000 $25,233,000
Expenditures $17,884,164 $19,884,530 $21,528,000 $23,307,000 $25,233,000
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ORGANIZATIONAL SECTION
Loudoun County Public Schools FY11 Appropriated Budget document describes the organizational and management structure, goals and objectives, and various policies and procedures which govern the entire budget process.
The narrative which describes the budget development process includes the background, objectives, assumptions, and budget projections contained in the school system’s budget plan. A description of the approval process and budget development calendar is also included within this narrative.
Section Contents List of Senior Administration Organization Chart Loudoun County At-A-Glance Loudoun County Public Schools Building Locations Loudoun County Public Schools Goals Budget Development Calendar Budget Development Process Basis of Presentation Significant Budget and Financial Policies School Board Funds
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Loudoun County Public Schools Senior Administration
Dr. Edgar B. Hatrick Superintendent
Ned D. Waterhouse Deputy Superintendent
Sharon D. Ackerman Assistant Superintendent for Instruction
Dr. Sam C. Adamo Executive Director for Planning and Legislative Services
E. Leigh Burden Assistant Superintendent for Business & Financial Services
Wayde B. Byard Public Information Officer
Dr. Mary Ann Hardebeck Assistant Superintendent for Personnel Services
Dr. Mary V. Kealy Assistant Superintendent for Pupil Services
Jeffrey K. Platenberg Assistant Superintendent for Support Services
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Organization Chart
School Board
Deputy Public Information Administration Building Superintendent Superintendent Officer Coordinator
Assistant Superintendent Instruction Assistant Superintendent Pupil Services Director of Director of Career, Curriculum & Instruction Technical & Adult Education Director of Special Director of Education Student Services Art Supervisor Career & Technical Education Supervisor Student English Supervisor Coordinator Information Adult Education Special Services Coordinator Education ESL Supervisor Supervisor Program Director of Elementary Foreign Language Education Supervisor Student Support Services Special Elementary Principals Supervisor Education Gifted Education Supervisor Supervisor Summer School Elementary Guidance Director of Supervisor Health & PE Supervisor Middle School Education Special Kindergarten/Reading/STEP Middle School Principals Student Health Education Supervisor Services Supervisor Supervisor Summer School Secondary Math Supervisor Director of High School Education Attendance & Special Homebound Music Supervisor Education Supervisor High School Principals Supervisor Science Supervisor Summer School Program & Director of Related Diagnostic & Social Sciences Academy Director Services Prevention Supervisor Services Director of Instructional Svcs
Research Director Federal Programs Supervisor Diagnostic Services Testing Supervisor Instructional Technology Supervisor Supervisor
Athletics Supervisor Staff Development Supervisor Eligibility Outreach Programs Supervisor Coordinators
Technology Resource Supervisor
Loudoun County Public Schools — FY11 Appropriated Budgets 48 ORGANIZATIONAL SECTION
Organization Chart
School Board
Superintendent
Assistant Assistant Executive Director Assistant Superintendent Superintendent Planning & Business & Superintendent Support Services Legislative Personnel Financial Services Services
Director of Director of Director of Financial Land Construction Svcs Employee Services Management Supervisor Relations
Construction Accounting Director of Supervisor Supervisor Planning Supervisor Recruiting & Staffing Employee Site & Building Benefits Supervisor Plan Supervisor Supervisor GIS Planning Personnel Payroll Specialists Supervisor Land Director of Acquisition Facilities Ser- Supervisor Risk Management Supervisor Food Services Supervisor Budget Director
Director of Transportation Administrative Information Technology Supervisor
Safety Supervisor Purchasing Supervisor
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Loudoun County At-A-Glance
Loudoun County covers 517 square miles and is located 25 miles west of Washington D.C., with the Blue Ridge Mountains to the west, the Potomac River to the north, Virginia's horse country to the south, and Dulles International Airport on its eastern boundary. Loudoun County Public Schools is one of Virginia's fastest growing school systems, now serving more than 63,300 students in 79 schools and growing by nearly 5% each year. LCPS' comprehensive instructional program begins in the 52 community-oriented elementary schools for children in grades K-5. Student’s progress through the 13 middle schools, grades 6-8, and the 12 high schools, grades 9-12. Programs offered at a technical school and an alternative school complement the instructional program.
Grades Number of Enrollment Schools Preschool * 950 Elementary Schools K - 5 52 31,282 Middle Schools 6 - 8 13 13,922 High Schools 9 - 12 12 17,199 Douglass Community School 1 Monroe Technology Center 1
Total 79 63,353
*Preschool students are located at 49 of the 79 schools.
The schools are responsible for elementary and secondary education within the County’s jurisdiction. Members of the school’s governing board (the School Board) are elected. They were most recently elected in November 2007, and assumed their responsibilities on January 1, 2008. The schools are fiscally dependent upon the County because the County’s Board of Supervisors appropriates the school’s budget, levies taxes (if necessary) and issues bonds for school capital projects and improvements. The financial statements of the schools are presented using governmental fund types and account groups.
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Loudoun County Public Schools Building Directory
1.ALDIE ES 41.LEESBURG ES 2.ALGONKIAN ES 42.LINCOLN ES 3.ARCOLA ES 43.LITTLE RIVER ES 4.ASHBURN ES 44.LOUDOUN COUNTY HS 5.BALLS BLUFF ES 45.LOUDOUN VALLEY HS 6.BANNEKER ES 46.LOVETTSVILLE ES 7.BELMONT RIDGE MS 47.LOWES ISLAND ES 8.BELMONT STATION MS 48.LUCKETTS ES 9.BLUE RIDGE MS 49.MEADOWLAND ES 10.BRIAR WOODS HS 50.MERCER MS 11.BROAD RUN HS 51.MIDDLEBURG ES 12.CATOCTIN ES 52.MILL RUN ES 13.CEDAR LANE ES 53.MOUNTAIN VIEW ES 14.LIBERTY ES 54.WOODGROVE HS 15.COOL SPRING ES 55.PARKVIEW HS 16.COUNTRYSIDE ES 56.POTOMAC FALLS HS 17.CS MONROE TECHNOLOGY CENTER 57.POTOWMACK ES 18.DOMINION HS & ACADEMY OF SCIENCE 58.RIVER BEND MS 19.DOMINION TRAIL ES 59.ROLLING RIDGE ES 20.DOUGLASS COMMUNITY SCHOOL 60.ROUND HILL ES 21.CREIGHTONS CORNER ES 61.ROSA LEE CARTER ES 22.EAGLE RIDGE MS 62.SANDERS CORNER ES 23.EMERICK ES 63.SELDENS LANDING ES 24.EVERGREEN MILL ES 64.SENECA RIDGE MS 25.FARMWELL STATION MS 65.SMARTS MILL MS 26.FOREST GROVE ES 66.STEUART W. WELLER ES 27.FRANCES HAZEL REID ES 67.STERLING ES 28.FREEDOM HS 68.STERLING MS 29.GUILFORD ES 69.STONE BRIDGE HS 30.HAMILTON ES 70.SUGARLAND ES 31.HARMONY MIDDLE SCHOOL 71.SULLY ES 32.HARPER PARK MS 72.WATERFORD ES 33.HERITAGE HS 73.LEGACY ES 34.HILLSBORO ES 74.NEWTON-LEE ES 35.HILLSIDE ES 75.PINEBROOK ES 36.HORIZON ES 76.STONE HILL MS 37.HUTCHISON FARM ES 77.SYCOLIN CREEK ES 38.KENNETH W CULBERT ES 78.TUSCARORA HS 39.J. LUPTON SIMPSON MS 79.J. MICHAEL LUNSFORD opens 2011-12 40.JOHN W. TOLBERT, JR ES 80.BUFFALO TRAIL ES
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Loudoun County Public Schools Building Locations
Loudoun County Public Schools – FY11 Appropriated Budgets
53 ORGANIZATIONAL SECTION Mission Statement
The mission of the Loudoun County Public Schools is to work closely with students, families, and the community to provide a superior education, safe schools, and a climate for success. The educational programs of Loudoun County Public Schools will strive to meet or exceed federal, state, and local requirements for assessment of achievement and to promote intellectual growth, individual initiative, mutual respect, and personal responsibility for productive citizenship.
Loudoun County Public Schools Goals
It should be noted that significant progress toward meeting the LCPS School Board Long-Term Goals will be difficult if not impossible based on the FY11 funding levels.
School Board Long-Term Goals Short-Term Goals/Implementation
1. Student Achievement Ensure continuous improvement in student 86% of available funding and 93.6% of all staffing achievement and prepare all graduates for will be focused on direct services to students. continuing education and entry level employment skills. LCPS made Adequate Yearly Progress (AYP) for the second consecutive year and the majority of FY11 funding will be focused on student achievement including continued AYP.
2. Curriculum Development Enhance and expand alternative education FY11 operating budget provides the same level of programs, expand academic programs to serve funding as FY10 for continued curriculum review and student special interests, review and revise career development by the Departments of Instruction and and technical programs, expand opportunities for Pupil Services. student involvement in school-sponsored co- curricular activities, and strive to incorporate 21st century global skills into the curriculum.
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Loudoun County Public Schools Goals
School Board Long-Term Goals Short-Term Goals/Implementation 3. Class Size School staffing will be sufficient to provide for FY11 operating budget includes the addition of 99.2 average class sizes of 22 at the elementary school school-based positions to serve the anticipated level, 21.6 at the middle school level, and 25.9 at the 3,257 additional students. high school level. Teacher assistants will be added to Kindergarten classes which exceed 15 students, However, due to fiscal constraints, class size will be at a grade level when all classes exceed 25 for increased by one student at all grade levels. As a grades 1 through 3, and at a grade level when all result, the average class sizes will be 2 students classes exceed 27 for grades 4 through 5. larger than the School Board Goal. There are sufficient teacher assistant positions to staff elementary class rooms in accordance with the adopted goals.
Capital Improvement Program budget provides for the opening of one new elementary and two new high schools in fall 2010 and 16 additional schools over the planning period. Due to financial policies limiting new debt issuance and fiscal constraints, new school projects necessary to address enrollment increases have been delayed. It is anticipated that the lack of class room space will negatively impact LCPS' ability to maintain class sizes in the future.
4. Compensation, Recruitment, and Retention of Staff A recruitment, compensation, and professional Due to economic conditions and available funding, development package will be offered that will attract LCPS employees will receive no salary increase in and retain highly qualified candidates for all FY11. This will be the second consecutive year that employment positions. salaries have been frozen and the third in which no cost of living increase has been funded.
All LCPS employees will be furloughed for two days during the 2010-2011 school year as a cost savings method.
LCPS will continue to fund retirement, group life insurance, and group health insurance for all full- time employees.
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Loudoun County Public Schools Goals
School Board Long-Term Goals Short-Term Goals/Implementation 5. Growth and Resource Parity The effects of growth within the school system will Capital Improvement Program budget provides for continue to be managed to ensure resource parity the renovation of one high and three elementary between older and newer facilities. schools during the six year planning period.
Capital Asset Preservation Program provides for major repairs and maintenance of older school facilities. Although no funds were appropriated for FY11, projects will continue using funds approved in previous fiscal years.
6. Community Relations Community relations will be enhanced by frequent Operating budget provides funding for the continued communication and through maximized opportunities support and improvement of the Loudoun County for public input related to issues under consideration Public Schools websites as well as the provision of by the School Board. information to parents and other constituents electronically to the greatest extent possible.
7. Health, Safety, and Wellness LCPS will promote programs that enhance students' Continue implementation of the employee wellness and employees' health, safety, and well-being. program in cooperation with group health insurance provider.
Continue to encourage healthy choices and activities for students through the food services and physical education programs.
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Budget Development Calendar FY11 Operating Budgets FY11-FY16 Capital Improvement Program (CIP) FY11-FY16 Capital Asset Preservation Program (CAPP)
Date Activity
August 2009 Distribution of Request Forms to principals by Instruction and Support Services
September 2009 Completed Request Forms returned to Instruction and Support Services respectively by principals
October 13, 2009 Public Comments on FY11 Operating Budgets
October 19, 2009 Distribution of FY11 Operating Budgets preparation materials to budget holders
November 10, 2009 FY11 Operating Budget requests submitted to Budget Division by all departments
November 10, 2009 Superintendent's Proposed Capital Improvements Program (CIP) and Capital Asset Preservation Program (CAPP) presented to the School Board
November 12, 2009 Superintendent's review of FY11 Operating Budgets - Department of Instruction
November 12-13, 2009 Superintendent's review of FY11 Operating Budgets - Department of Support Services, Department of Pupil Services, Personnel, Central Office, and Business & Financial Services
November 16-17, 2009, Senior Administration FY11 Operating Budgets discussions December 14-21, 2009, and January 4 & 7, 2010
January 12, 2010 Superintendent's Proposed FY11 Operating Budgets presented to the School Board
January 14, 2010 School Board Adoption of FY11-FY16 Capital Improvement Program and FY11-FY16 Capital Asset Preservation Program
January 14, 2010 Public Hearing on FY11 Operating Budgets; School Board FY11 Operating Budgets work session
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Budget Development Calendar FY11 Operating Budgets FY11-FY16 Capital Improvement Program (CIP) FY11-FY16 Capital Asset Preservation Program (CAPP)
Date Activity
January 19, 2010 Public Hearing on FY11 Operating Budgets; School Board FY11 Operating Budgets work session
January 21, 2010 School Board FY11 Operating Budgets work session and Adoption of FY11 Operating Budgets
February 24 and 27, Public Hearing on County FY11 Proposed Fiscal Plan 2010
March 2, 2010 School Board/Board of Supervisors Budget Work Session
April 6, 2010 Board of Supervisors Adoption of FY11 Appropriations Resolution and Tax Rate
April 8, 2010 Public Hearing on FY11 Operating Budgets
April 12, 2010 Public Hearing on FY11 Operating Budgets
April 13, 2010 School Board Approval of final FY11 Operating Budgets
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Budget Development Process
The budget process represents an important step in preparing to meet the school system goals and objectives. Budget preparation affords the opportunity to assess current programs to determine their effectiveness in meeting the defined needs of students and to identify needed program enhancements or improvements as well as new programs to be added.
The budget preparation is approached with a view toward working from a “zero base.” In other words, it is built based on actual needs without particular regard to previous funding. Detailed information must be available about all budget expenditure items in order to explain and justify budget requests.
Each budget holder is responsible for submitting requests to the Budget Division using an on-line budget preparation system. Program descriptions, accomplishments, goals, requests and detailed description are keyed in this system.
Revenue estimates are developed based on historical trends and are equal to the expenditures for each fund. All fund revenue and expenditure budgets are balanced. By definition, a balanced budget is one in which there is neither a budget deficit nor a budget surplus and total revenues equal total expenditures.
Department and/or Division Budget Development
Department and/or division budgets are those prepared and submitted by individual schools and central support programs. Department and/or division budget requests are related to the School Board’s Goals, growth, program improvement or the need for new programs.
Budget Approval
When both school and central support department and/or division budgets are submitted, they are reviewed by the Superintendent and his Senior Staff. The individual approved budgets comprise the expenditures component of the Superintendent’s Proposed Budget. The revenue component of the proposed budget is completed through joint efforts of the Budget Division and those managers of programs, which receive revenue during the fiscal year.
The Superintendent’s Proposed Budget is submitted to the School Board in January. The School Board holds budget work sessions and public hearings on the proposed budget during the month of January. The School Board may alter the proposed budget prior to submission to the governing body, the Loudoun County Board of Supervisors. Upon approval by the School Board, the budget is submitted to the County Board of Supervisors in January.
The Board of Supervisors holds budget work sessions and public hearings in conjunction with the School Board and appropriates a budget for the school division at the first meeting in April.
An appropriated budget document for the fiscal year is then published and distributed.
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The budget plan is based on the following assumptions for both expenditures and revenues:
♦ The current CPI inflationary rate will be applied. ♦ Student membership will increase between 4.7% and 5.2% per year or approximately 3,300 students. ♦ The funding of grants will remain constant. ♦ The state will continue to provide revenue based on the Average Daily Membership. ♦ The County Board of Supervisors will continue to provide local support for approximately 70% of the operating expenditures. ♦ Federal stimulus will be available for FY11 only. ♦ New programs or improvements to current programs will cost approximately 1% of the prior year operating budget. ♦ Additional 10% increase will be applied to health insurance premiums. ♦ Construction costs will increase by an average of 6% per year. ♦ Operating Budget impact of opening a new school facility by instructional level:
FY12 FY13 FY14 Elementary School $930,000 $958,000 $987,000 Middle School $1,842,000 $1,897,000 $1,964,000 High School $3,063,000 $3,155,000 $3,250,000
*It should be noted that these assumptions are the standardized methodologies used for projections. However, due to current economic conditions, budgets for FY12 through FY14 could vary significantly.
Capital needs are determined through the development of the Capital Improvement Program (CIP) which is annually updated to maintain multiple year projections of the school division’s capital needs based upon student population growth and the need for renovation and additions to existing facilities to maintain parity. Those projects determined to be required or necessary to maintain or to improve instruction are included in the Superintendent’s Proposed Budget, and the CIP is reviewed and approved by the School Board on an annual basis.
Budget Management
The annual appropriated budget is integrated into the automated mainframe accounting system (FAMIS) at the beginning of each year. Each division head is held responsible for operating his/her division within the limits of the annual appropriated budget. Expenditures, encumbrances and budget amounts are controlled by object of expenditure within the division by the automated accounting system.
Initiating a budget transfer is the responsibility of each division administrator/designee. The budget transfer must be issued for approval as soon as the administrator becomes aware of a situation that will change the annual total of the approved appropriation.
Deficit budgets are not permitted. In addition, strict requirements necessitate timely budget transfers to permit account expenditures monitoring. It is the function of the Budget Director to assist each administrator in processing budget transfers through the appropriate administrative channels.
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All financial commitments must have approved budgets prior to the issuance of purchase orders, contracts, etc. If an item requires a budget transfer, the budget transfer must be approved before the financial commitment can be issued. All budget transfers must be approved by the initiator and Budget Director prior to posting in the general ledger. Written justification and supporting documentation must be complete before a budget transfer is approved. Operating budget transfers in excess of $50,000 that deviate from the purpose designated by the School Board in the appropriated Operating Budget are submitted for consideration to the Finance and Facilities Committee and final approval by the School Board. All supplemental appropriation requests are approved by the School Board prior to Board of Supervisors action.
Procedures Recap by Responsibility
Initiator:
♦ Determine need for budget appropriation adjustment. ♦ Prepare transfer using the on-line Budget Transfer System. ♦ Provide written justification/explanation and supporting documentation for adjustment.
Budget Director:
♦ Review transfer request. ♦ If approval is recommended, forward electronic form to Accounting Supervisor.
Accounting Supervisor:
♦ Reviews for compliance with procedures and verifies accuracy of data. If approved, forwards to Accounting Specialist for entry in the general ledger system.
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Basis of Presentation
The accounting system of Loudoun County Public Schools is organized and operated on the basis of self balancing accounts which comprise its assets, liabilities and fund balances, revenues and expenditures as appropriate. School division resources are allocated to and accounted for in individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. The various funds are as follows:
Governmental Funds
The Operating Fund is utilized to account for the revenues and expenditures necessary for the day-to-day operation of the School Division. Revenues are received from federal, state, and County Government sources. Tuitions and fees for some programs are collected to partially offset costs of these programs. Expenditures are tracked by Department, Division, Program and object code (description of the expense).
The Debt Service Fund is used to account for the accumulation of resources for and the payment of, general long- term debt principal and interest and related costs. Debt service is primarily funded from transfers of local tax funds from the County Government.
The Capital Improvement Program Fund (CIP) is utilized to account for the financial resources to be used for the acquisition or construction of major capital facilities. This fund receives revenue primarily from bonds approved by the citizens and issued by the County of Loudoun. The proceeds of the issues are transferred to the School CIP fund for proper administration.
Proprietary Funds
The Food Services Fund is utilized to account for all revenues and expenditures relative to the operation of cafeteria services at schools. This fund is financed and operated in a manner similar to a private business enterprise in that its costs are financed through user charges. Some federal and state revenues are received in addition to cash from the sale of meals to students. The funding is supplemented by County Government sources as necessary to balance revenues and expenditures.
Internal Service Fund
This fund is utilized to account for all vehicle operation and maintenance costs for the school system and the County Government. It is supported by transfers from the Operating Fund of the School Division and the County Government.
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Significant Budget and Financial Policies
An annual operating budget is submitted to the School Board by the Superintendent in accordance with the following state code:
§22.1-92. Estimate of moneys needed for public schools – It shall be the duty of each division superintendent to prepare with the approval of the school board, and submit to the governing body or bodies appropriating funds for the school division, by the first day of April each year, the estimate of the amount of money deemed to be needed during the next fiscal year for the support of the public schools of the school division. The estimate shall set up the amount of money deemed to be needed for each major classification prescribed by the Board of Education and such other headings or items as may be necessary.
Basis of Budgeting
Whenever ordinary expenditures of a school system for any year shall exceed the revenue, the governing body of the school system is required to provide for levying a tax in the ensuing year sufficient, with all other sources of revenue, to pay the deficiency in the preceding year, together with the estimated expenditures for the ensuring year.
The fiscal year for the school system begins on July 1 of each year and ends on June 30 of the following year. Annual budgets are adopted for all funds except the capital project fund. The capital projects fund is budgeted on a project-by-project basis. LCPS uses the modified accrual basis in budgeting for governmental funds. The budgets are on a basis consistent with Generally Accepted Accounting Principles (GAAP). The difference between GAAP and the budgetary basis of accounting is the treatment of encumbrances; encumbered amounts are treated as expenditures under the budgetary basis of accounting used by Loudoun County Public Schools while encumbrances are treated as reservations of fund balance under the GAAP basis. The budget period is the same as the accounting reporting period. The budget and the accounting reports both follow GAAP. The budget document contains the same financial entities and funds as the financial report. The School Board is required to adopt annually a budget for the operation of the School Division. The budgets must identify the source of anticipated revenue including local taxes necessary to meet the financial requirements of the budgets adopted.
The Division’s budget is prepared utilizing the zero-based budgeting philosophy. Additionally, the Division employs intense involvement by school principals, staff, and community members in the budget development process. The School Board expects the assistant superintendents to work closely with the principals with regard to their respective areas in studying the needs of the schools and compile a budget to meet those needs. The principals are expected to confer with teachers and other staff in obtaining budgetary requests and information on requirements.
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Based upon school enrollments, schools are provided an allocation of funds for:
Art Supplies and Visuals Instructional Materials Advanced Placement Math & Science Library Books and Periodicals Clinic Supplies Music Supplies Computer Supplies Postage Gifted Materials and Supplies Special Education Materials and Supplies Guidance Materials and Supplies Staff Development Physical Education Materials and Supplies
The Superintendent and administration shall submit a preliminary budget to the Board for its consideration each year. The Board is required by law to conduct a public hearing to receive input from its citizenry regarding the budget. The hearing must be advertised in the local newspapers at least ten (10) days prior to the hearing.
The Board expects its administrative staff to operate the school system within the budget established for the particular department or school.
Capital Projects Budget Policies
♦ The School Division will develop and administer a multi-year plan for capital improvements and update it annually.
♦ The School Division will budget for major capital projects in accordance with the priorities of the School Board.
♦ The School Division will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvement will be projected and included in operating budgets.
♦ The School Division will identify the estimated costs for each capital project proposal before it is submitted to the Board for approval.
♦ The School Division will monitor monthly the financial activity of the capital projects comparing the budgeted funds to actual expenditures to ensure that the actual cost of the project does not exceed the appropriated fund.
Debt Management Policies
♦ The School Division is not permitted to incur long term debt which includes debt incurred for School Division purposes. The County Government is responsible for the issuance and maintenance of debt for the School Division. The County’s debt capacity, is maintained within the following primary goals:
♦ Annual debt issuance limit of $200 million.
♦ Net debt as a percentage of estimated market value of taxable property should not exceed 3.0%.
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♦ Net debt per capita as a percentage of income per capita should not exceed 8.0%.
♦ Debt service expenditures as a percentage of governmental fund expenditures should not exceed 10%.
♦ Ten year debt payout should be above 60%.
♦ The affordability index, consisting of the weighted average of the net debt per capita (20%), net debt as a percentage of estimated market value of taxable property (45%), and net debt per capita as a percentage of income per capita (35%) shall be updated annually.
Revenue Estimation Policies
♦ Annual revenues will be estimated by an objective analytical process. Revenue will not be included in the budget documentation that cannot be verified with documentation as to its source and amount.
♦ The division will set fees and user charges in its proprietary funds at a level that will ensure the program is self-sufficient.
Fund Balance and Reserve Policy
In accordance with State of Virginia Code §22.1-100 – Unexpended school and educational funds – All sums of money derived from the State which are unexpended in any year in any school division shall revert to the fund of the State from which derived unless the Board of Education directs otherwise. All sums derived from local funds unexpended in any year shall remain a part of the funds of the governing body appropriating the funds for use the next year, but no local funds shall be subject to redivision outside of the locality in which they were raised (Code 1950 §22-138; 1956, Ex. Sess., 67; 1980, c 559).
Encumbrances
The division maintains an encumbrance accounting system as one element of accomplishing budgetary control. Encumbered amounts at year-end, lapse and are reappropriated in the subsequent year.
Expenditures Controls
In an effort to control the budgeted line item accounts as approved by the Board, the following expenditure control procedures have been established:
♦ Funds to cover the purchase orders should be in the budget under the appropriate category before encumbering the order. If funds are inadequate, a budget transfer must be prepared to transfer funds into the account. Upon posting of the transfer, the purchase order will be authorized for encumbering. The recently implemented on-line purchasing system automates these controls.
♦ Purchase orders are to be reviewed by the Accounting Division for verification of account code.
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♦ Purchase orders are to be reviewed by the Purchasing Division for compliance with the Virginia Procurement Code and division purchasing regulations.
♦ Individual divisions are responsible for not exceeding the amount appropriated within their division during the fiscal year.
♦ The Accounting Division is responsible for monitoring expenditures. Actual expenditure reports are distributed each month to the division managers. In the event a division appears to be experiencing an expenditure problem (exceeds the appropriate allocation limit), the Accounting Division will work with the division to develop a solution. If errors are detected in account codes an expenditure transfer can be made to correct the error.
Accounting, Auditing, and Financial Reporting Policies:
The accounting system will report financial information on a basis consistent with Generally Accepted Accounting Principles (GAAP) as established by the Governmental Accounting Standards Board (GASB).
The Accounting Division will prepare monthly financial reports comparing actual revenues and expenditures to budgeted amounts. The Financial Services Division will prepare quarterly financial reports for the School Board Members.
An independent certified public accounting firm will be selected by the County Government and will perform an annual audit of both the schools and the County Government and will publicly issue their opinion on the County’s financial statement.
The County will seek to obtain and maintain a Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association.
Basis of Accounting
Basis of accounting refers to the timing of recognition of revenues and expenditures or expenses in the accounts and in the financial statements, regardless of the measurement focus.
The basis of accounting used in preparation of the audited Comprehensive Annual Financial Report (CAFR), is in accordance with Generally Accepted Accounting Principles (GAAP) as promulgated by the Government Accounting Standards Board (GASB) and the Auditor of Public Accounts of the Commonwealth of Virginia (APA). The difference between (GAAP) and the budgetary basis of accounting is the treatment of encumbrances; encumbered amounts are treated as expenditures under the budgetary basis of accounting used by Loudoun County Public Schools while encumbrances are treated as reservation of fund balance under the GAAP basis.
The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. All governmental funds and expendable fiduciary funds are accounted for using a current financial resources measurement focus; that is, only current assets and current liabilities are generally included on the balance sheets. Operating statements of these funds present increases (revenues and other financial sources) and decreases (expenditures and other financing uses) in net current assets.
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The proprietary fund is accounted for on a flow of economic resources measurement focus. With the measurement focus, all assets and all liabilities associated with the operations of this fund are included on the balance sheet. Proprietary fund type operating statements present increases (revenues) and decreases (expenses) in fund equity (net total assets).
Modified Accrual Basis of Accounting
The modified accrual basis of accounting is followed for all governmental type funds of the school division. Revenues are recognized in the accounting period in which they become susceptible to accrual, that is both measurable (the amount of the transaction can be determined) and available (the amount is collectible within the current period or soon enough thereafter to be used to pay liabilities of the current period). Expenditures, other than long-term debt and the long-term portion of accumulated sick and vacation pay, are recorded when the fund liability is incurred.
Accrual Basis of Accounting
The accrual basis of accounting is utilized by the Proprietary Fund type and the Fiduciary Fund type. Revenues are recognized when earned, and expenses are recognized when incurred.
Classification of Revenues and Expenditures
Revenues for the school division are classified by source within a fund. Revenues are grouped into major divisions. The divisions, with examples of major revenue sources, are:
♦ State Sources – General State Aid, Handicapped Education Aid, Transportation Aid, Library Aid, State Funded Projects, Sales Tax ♦ Transfers from County Government from local tax sources ♦ Federal Sources – Federal Handicapped Education Aid and other federally funded grants
Expenditures are classified by fund, department, division, major object of expenditure and sub object of expenditure. The primary presentation for the Operating Fund is by department. Supplemental information by division and object are also presented for the Operating Fund.
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As shown in the chart below, the levels of accountability can be viewed as a pyramid. The Fund is at the top of the pyramid with the sub object being the lowest level of detail.
Pyramid Of Financial Structure
Operating – Food Services – Grants – Debt Service – Capital Improvement Program – Capital Asset Preservation Program – Internal Service Fund Fund
Revenues or Expenditures Type
Materials and Supplies – Capital Outlay – Salaries, Benefits
Character
Textbooks, General Office Supplies,
Instructional Materials, Contractual Services, etc Sub object
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LOUDOUN COUNTY PUBLIC SCHOOLS FUNDS
The following is a summary of the six major funds which account for the activities of LCPS and the funding levels for FY11:
Operating Fund $710,345,662 8,799.3 positions This fund provides for the day-to-day operations and maintenance of the schools and is funded primarily by county, state, and federal funds.
Capital Improvement Program (CIP) Fund $27,820,000 This fund provides for all new facilities as well as renovations and expansions of existing facilities. Funds are primarily from the sale of bonds.
Debt Service Fund $120,648,084 This fund pays principal and interest on bonds sold to finance capital projects in the Capital Improvement Fund. County funds support debt service expenditures.
Food Services Fund $24,034,272 404.0 positions This fund provides for all school cafeteria operating and administrative costs. The fund is supported primarily by food sales and federal/state subsidies.
Capital Asset Preservation Program Fund $0 The Loudoun County Public Schools Capital Asset Preservation Program (CAPP) is designed to address and fund replacement and maintenance of major systems of the School Board owned facilities. These components are either structure related (i.e., roofs, walls, windows, foundations), site related (i.e., asphalt/concrete, fuel and water tanks, exterior/field lighting, storm water management structures, storm/sanitary sewer pipes), or mechanical/electrical related (i.e., water and sewer systems, mechanical systems, electrical systems, heating and ventilation).
Funding for these programs is on a yearly basis. Project categories must have a minimum estimated replacement value of $10,000 and an expected life span of ten or more years. Furthermore, capital asset projects must be a portion of a major component to the building or site in order to qualify for CAPP funding.
The CAPP is primarily supported by County funds. Although no new funds were appropriated for FY11, projects will continue using funds from previous fiscal years.
Central Vehicle Maintenance Fund $19,884,530 75 Positions The Central Vehicle Maintenance operation is an enterprise fund supported by transfers from both the County’s general fund and the School’s operating fund. This fund provides for the maintenance and operation of all school system and county vehicles.
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FINANCIAL SECTION
The financial section of the FY11 Appropriated Budget document presents the fiscal plan at summary and detail levels. It should be noted that Loudoun County Public Schools is fiscally dependent upon the governing body of the County in accordance with Virginia State Code 22.1-94 and 22.1-95. The county, city, or town governing body is authorized, directed and required to raise money by a tax on all property and to appropriate a budget to provide an educational program which meets the state standards of quality. The school division’s budget is appropriated by the governing body, the Loudoun County Board of Supervisors, at the fund level. The budget is also presented to the Board of Supervisors by state category as required by state law.
The budget is presented within this section by fund and by Department, Division and Program. Fund budgets permit the School Division to accurately account for the revenues and expenditures at a summary level. School Division resources are allocated to and accounted for in these individual funds based upon the purpose for which they are to be spent and the means by which spending activities are controlled. Department, Division and Program budgets are those prepared and submitted by schools and central support offices.
Each of the fund budgets is presented by total and by individual department, division or program within the fund. The Operating Fund includes those school and program budgets, which are necessary for the day-to-day operations of the school district. The Debt Service Fund includes the principal and interest payments of the School Division’s long-term debt obligations. The Capital Improvement Program Fund includes the budget for major new construction and renovation projects. The Other Funds Section includes Food Services Fund, the Central Vehicle Maintenance Fund, and the Capital Asset Preservation Program Fund.
Section Contents Description of Financial Structure Fund Summary – FY11 Appropriated Budgets by Fund Total and by State Category FY11 Combined Fund Statement Operating Fund Capital Improvements Program Fund Debt Service Fund Loudoun County Capital Improvements Program Impact on Future Debt Ratios Other Funds
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Description of Financial Structure
The Loudoun County School Division budget is maintained by fund, department, division, object of expenditure, and sub object code levels. The financial structure permits the accurate and appropriate tracking of expenditures and revenues for the requirements of the School Division and required state reporting. Further, State Board of Education categories are required for budget approval and state reporting. The School budgets include six separate funds, which are utilized to record assets and liabilities for specific purposes:
♦ Operating Fund ♦ Debt Service Fund ♦ Capital Improvement Program Fund ♦ Food Services Fund ♦ Central Vehicle Maintenance Fund ♦ Capital Asset Preservation Program Fund
The fund budgets are comprised of individual departments (schools, centrally administered instructional programs, or central office departments) budgets which detail the line item expenditures (object codes). Within each department the divisions and/or programs, provide the structure for appropriately tracking School Division expenditures.
State Mandated Categories
State law requires that the School Division submit its annual budget request to the County Board of Supervisors by categories as determined by the State Board of Education. These categories allow the state a common basis for comparisons of expenditures among all school divisions within the state. The current eight state categories are as follows:
Instruction Operation and Maintenance Administration Food Services and Other Non-Instructional Programs Attendance and Health Facilities Pupil Transportation Technology
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Reconciliation of School Funds to State Mandated Categories
Loudoun County Public Schools State Mandated Category Fund and Department
Instruction Operating Fund - Department of Instruction and Department of Pupil Services
Administration Operating Fund - School Board Services, Superintendent’s Office, Deputy Superintendent’s Office, Public Information Office, Department of Personnel Services, Department of Business and Financial Services and Department of Planning and Legislative Services
Attendance and Health Operating Fund – Attendance Office and Health Services
Pupil Transportation Operating Fund – Transportation Division, Central Vehicle Maintenance
Operations and Maintenance Operating Fund – Facilities Services Division
Food Services Food Services Fund
Facilities Operating Fund – Construction Division, Capital Improvement Program Fund, Capital Asset Preservation Program Fund
Technology Operating Fund – Division of Instructional Technology, Division of Technology Resource, and Division of Administrative Information Technology
FY11 appropriated budget amounts by fund, state category, department total, and object code total are included within this section. Department/Division budgets by object of expenditure within each of the funds are individually presented in this document.
Operating Fund Revenues:
The Loudoun County Public School Division receives funds from federal, state, county and tuition sources. Estimates for revenues are made in the fall for the next fiscal year based upon the latest available information.
Federal revenue estimates for FY11 total $13,224,250 which is equal to the FY10 appropriated estimate. Federal revenues constitute 1.9 percent of the total Operating Fund revenues estimate. The increase includes the anticipated continuation of Impact Aid and grant programs including No Child Left Behind.
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Federal stimulus revenue estimates for FY11 total $4,115,762 and constitutes .6 percent of the total Operating Fund. FY11 is the last year that federal stimulus funds will be received.
State revenue estimates total $200,076,377, an increase of $22,277,784 (12.5 percent) above the FY10 estimate. State revenues constitute 28.2 percent of total Operating Fund revenues.
Local tuition and fees revenue estimates total $7,198,100 which is $23,100 more than the FY10 estimate. Local revenue constitutes 1.0 percent of total Operating Fund revenues.
The FY11 Local Transfer totals $452,331,173, a decrease of $50,269,944 (10.0 percent) below the FY10 amount. The Local Transfer amount is 63.7 percent of total Operating Fund revenues.
The Operating Fund revenue budget includes an appropriated carry over balance of $33,400,000, an increase of $13,400,000 (67.0 percent) from the FY10 amount. The amount constitutes 4.7 percent of total Operating Fund revenues.
Other Funds: ♦ The Debt Service Fund is funded through a General Fund Transfer from the County Government. ♦ The Capital Improvement Program fund is primarily funded through receipts from bond issues approved by voter referendum. ♦ The Food Services Fund receives federal and state funding in addition to cafeteria sales receipts and local tax revenues. ♦ The Central Vehicle Maintenance Fund is funded through the transfers from the operating fund of the County Government and School Division. ♦ The Capital Asset Preservation Program is funded annually by local tax revenues.
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Fund Summary
FY11 Appropriated School Budgets by Fund
Operating Fund $710,345,662 Capital Improvement Program Fund 27,820,000 Debt Service Fund 120,648,084 Food Services 24,034,272 Capital Asset Preservation Program 0
Total All Funds $882,848,018
FY11 Appropriated School Budgets by State Category
Instruction $551,135,624 Administration $15,209,220 Attendance & Health 8,928,286 Pupil Transportation 52,466,939 Facilities 30,128,489 Operation & Maintenance 65,840,170 Technology 14,456,934 Food Services and Non-Instructional Funds 24,034,272 Debt Service 120,648,084
Total State Category $882,848,018
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COMBINED FUND STATEMENT
FY11 Budgeted Operating Food Services Debt Service Fund Fund CIP Fund Fund 1 CAPP Fund Combined FUND SOURCES: Beginning Balance $0 $664,781 $187,050,207 ($6,725,470) $8,098,879 $189,088,397 Reserve for Encumbrances 00000 0
Revenues: State Revenue $200,076,377 $302,146 $0 $0 $0 $200,378,523 Federal Revenue 13,224,250 4,583,611 0 0 0 17,807,861 Federal Stimulus 4,115,762 00004,115,762 Local Fees & Misc Revenue 7,198,100 19,001,515 0 700,000 0 26,899,615
Total Revenues $224,614,489 $23,887,272 $0 $700,000 $0 $249,201,761
Local Fund Balance Carryover $33,400,000 $0 $0 $7,763,763 $0 $41,163,763
Transfers In: County General Fund $452,331,173 $147,000 $27,820,000 $112,184,321 $0 $592,482,494 Total Transfers $452,331,173 $147,000 $27,820,000 $112,184,321 $0 $592,482,494
EXPENDITURES: Instruction $551,135,622 $551,135,622 Support Programs 159,210,040 159,210,040 Food Services 24,034,272 24,034,272 Debt Service 120,648,084 120,648,084 Capital Outlay 27,820,000 0 27,820,000 Total Expenditures $710,345,662 $24,034,272 $27,820,000 $120,648,084 $0 $882,848,018
Less: Reserved for Encumbrances 00000 0
ENDING BALANCE: $0 $664,781 $187,050,207 ($6,725,470) $8,098,879 $189,088,397
1 The School System Debt Service fund is combined with the County Debt Service fund in the Comprehensive Annual Report. The projected combined balance for FY11 is $1,185,425.
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COMBINED FUND STATEMENT
Total
Projected FY10 FY09 Actual FY08 Actual FY07 Actual FUND SOURCES: Beginning Balance $189,088,397 $142,650,836 $230,035,658 $182,474,801 Reserve for Encumbrances 0 5,168,767 8,459,075 10,911,767
Revenues: State Revenue $178,052,528 $179,717,087 $157,446,979 $147,343,275 Federal Revenue 17,807,861 19,128,887 18,500,878 10,447,376 Federal Stimulus 11,800,000 0 0 0 Local Fees & Misc Revenue 26,718,884 23,440,135 29,316,172 21,140,374
Total Revenues $234,379,273 $222,286,109 $205,264,029 $178,931,025
Local Fund Balance Carryover2 $25,500,000 ($19,774,401) ($8,164,646) ($5,484,545)
Transfers In: County General Fund $608,626,260 $775,868,846 $620,740,643 $706,366,130 Total Transfers $608,626,260 $775,868,846 $620,740,643 $706,366,130
EXPENDITURES: Instruction $572,168,894 $557,401,097 $535,143,361 $472,546,690 Support Programs 160,430,066 157,215,694 150,059,406 126,371,802 Food Services 23,021,430 21,008,222 18,973,521 15,670,644 Debt Service 111,485,143 120,227,962 106,247,831 104,665,394 Capital Outlay 1,400,000 74,176,499 98,091,037 115,449,915 Total Expenditures $868,505,533 $930,029,474 $908,515,156 $834,704,445
Less: Reserved for Encumbrances 0 7,082,286 5,168,767 8,459,075
ENDING BALANCE: $189,088,397 $189,088,397 $142,650,836 $230,035,658
2 A negative Local Fund Balance Carryover indicates that the results of that fiscal year's operatins added to the cumulative fund balance rather than using carryover funding.
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OPERATING FUND
The Operating Fund is utilized by the Loudoun County Public Schools to account for the revenues and expenditures necessary for the day-to-day operation of the School Division. Revenues are received from federal, state, and county sources. Tuition and fees for some programs are collected to partially offset the costs of those programs. Revenues are presented by individual category. Expenditures are presented by department, division and/or program, and object of expenditures.
Department, division and/or program description, FY11 goals, FY09 accomplishments, explanation of costs, reporting relationship and budget accountability are presented with a narrative, which gives a description of the program. The School Board goals adopted on September 17, 2005 are the basis for the FY09 accomplishments. The School Board goals adopted on September 8, 2009 are the basis for the FY11 goals.
Section Contents Operating Budget Revenues Operating Fund History of Revenues Operating Fund History of Expenditures by Department Operating Fund History of Expenditures by Major Object Operating Fund History of Expenditures by State Category Operating Fund – Fund Statement Department, Division and/or Program Narratives and Budgets
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OPERATING BUDGET REVENUES
LCPS receives revenue to support the Operating Fund from three primary sources: funds transferred by the County Board of Supervisors, state aid, and federal aid. A small amount of revenue is also received from summer school, adult education, driver education, student parking, athletic fees, and non-resident tuition.
County Funds $452.3 Million Real property, personal property, and local sales taxes are the primary revenue sources for Loudoun County. The County Board of Supervisors approved a transfer to LCPS to finance 63.7% of the Operating Fund. Loudoun County, identified as one of the fastest growing counties in the United States and in Virginia, is making a transition from a bedroom community to a center of technology employment. Eastern Loudoun County is becoming one of the nation’s largest concentrations of telecommunications and computer technology. The new business generates significant real property tax.
Federal Aid $13.2 Million Federal aid is usually derived from various entitled federal programs, specific grants, and Impact Aid. With the exception of Impact Aid, federal revenues are generally categorized and must be expended for specific purposes according to established statutes and regulations. Federal funds are provided to supplement the cost of providing instructional services for students in vocational, adult, special education, and programs for educationally and/or economically disadvantaged students. In FY11, LCPS will receive about $13.2 million in federal funding.
Federal Stimulus $4.1 Million The American Recovery and Reinvestment Act of 2009 (ARRA) provided state stabilization funds. LCPS will receive $4.1 million from the Virginia ARRA funds designated for K-12 education.
Other Revenue $40.6 Million About $7.2 million in miscellaneous revenue from various sources is projected to be available in FY11. These include driver education fees, student parking fees, tuition for adult education classes, summer school, athletic fees, advance placement exam fees and revenue from small grants and awards.
For FY11, the County of Loudoun has appropriated $33.4 million from fund balance as a funding source for the School Board’s operating budget.
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State Aid $200.1 Million State revenue includes two forms of funding: state aid and sales tax. State aid includes funding for basic aid to support the Standards of Quality (SOQ) and categorical aid for special programs and initiatives. Since the state operates under a biennial budget, state aid is generally fixed for a two-year period with adjustments limited to student membership changes during the second year. FY11 is the first year of the state’s biennium.
LCPS will receive about $200.1 million in state funding in FY11. About $48.9 million of this amount is the school division’s share of the one percent sales tax collected to support public education.
For years, the state has attempted to distribute aid to education equitably by recognizing that some localities are more able to fund education than are others. This approach, known as equalization, is achieved by applying a factor to adjust a locality’s state aid reimbursement to reflect the locality’s ability to pay for education. The factor, called the Local Composite Index (LCI), combines three separate measures of local fiscal capacity (assessed value of real property, adjusted gross income, and taxable retail sales) into a single index. Those school divisions with a low LCI receive the greatest amount of state aid per pupil while those with a high index receive less state support. The state minimum LCI is 0.2000 and the maximum is 0.8000. In FY11, the LCI for LCPS is .5854. This means that LCPS is required to pay 58.54 percent of the minimum educational program cost set by the state Standards of Quality.
Since the current state funding methodology significantly underfunds the true cost of the mandated minimum instructional program, each school division in the state uses a greater share of its local revenues to cover the costs of education.
Cost-of-Competing
Based on well-documented proof that the prevailing costs of doing business are much greater in northern Virginia, the state has increased basic aid to education for these school divisions by a cost-of-competing factor. Loudoun is one such school division. For FY11, the instructional cost-of-competing factor is 9.83% and the support factor is 24.61%.
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Operating Fund History of Revenues
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated State Revenue: Includes three major forms of funding: basic aid to support the Standards of Quality, categorical aid for special Virginia 1% Sales Tax $48,599,342 $46,126,588 $44,866,419 $50,291,650 $48,911,710 Basic Aid 72,625,196 78,844,603 103,814,022 94,711,688 114,535,135 Foster Home 175,415 91,685 155,443 164,725 189,276 Textbooks 1,534,165 1,643,290 2,172,836 2,267,109 1,348,221 Gifted & Talented 673,148 721,029 898,320 937,296 1,257,381 Remedial Education 417,367 446,982 629,236 657,241 881,406 Fringe Costs 8,490,840 9,963,305 11,164,841 11,591,867 11,008,499 Special Ed-Homebound 59,359 79,271 87,363 93,478 101,150 Special Ed-SOQ Payments 7,234,366 7,747,696 8,642,744 9,027,401 13,584,016 Vocational Ed-SOQ 1,051,147 1,125,734 1,313,993 1,372,474 1,659,116 Vocational Ed-Categorical 55,972 70,136 72,910 323,970 326,563 Vocational Ed-Extended Contracts 172,253 173,837 198,114 0 0 Vocational Ed-Integrated Mfg 59,327 79,034 68,126 0 0 Adult Education 47,857 10,729 27,879 10,506 10,506 Visually Handicapped 16,410 19,085 22,323 0 0 ESL Payment 1,142,362 1,362,084 1,574,839 1,728,929 2,090,517 4- YearYear-Old AAtt- RiskRisk 201,071 146,646 178,774 169,701 227,600 Salary Supplement 1,759,363 0 0 0 0 Reduced K-3 335,005 352,939 525,281 562,305 212,894 Detention 265,078 282,134 329,274 489,350 549,558 Reading Intervention 125,760 154,189 207,474 290,629 354,202 SOL Algebra Readiness 63,308 67,099 88,372 95,170 117,654 Nurses 131 0 0 0 0 Technology Plan 1,780,702 1,855,298 1,922,000 2,000,000 2,052,000 ISAEP Funding 0 31,434 31,434 31,434 31,434 PAVAN 41,061 24,836 40,030 30,000 30,000 Mentor Teacher Program 72,000 68,352 55,449 62,556 55,750 Virginia Preschool Initiative 0 56,197 144,717 756,544 360,000 GED Funding 31,434 0 0 0 0 Special Education in Jails 0 113,520 109,690 132,570 181,789 Instructive Assistance 0 10,497 8,473 0 0 School Leadership 73,490 26,510 0 0 0 Other State Programs 9,801 5,507,775 93,500 0 0 Total State Revenue $147,112,730 $157,202,514 $179,443,876 $177,798,593 $200,076,377
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Operating Fund History of Revenues
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated Federal Revenue Federal Aid is received for various entitlement programs, specific grants, and Impact Aid and must be expended for the Impact Aid $139,245 $164,454 $187,092 $140,000 $70,000 Career & Technical Education 684,241 7,574 0 120,000 50,000 Carl Perkins Grant 0 358,734 358,612 390,000 360,000 Adult Basic Education 105,998 108,827 92,064 115,000 75,000 Education of Handicapped (Title VI B) 2,524,236 9,764,090 9,562,902 8,876,420 8,748,690 Title I A 975,250 1,117,111 1,480,109 1,252,631 1,131,397 Title I D - JDC 0 27,013 24,719 53,792 53,792 Title II A 567,834 767,610 666,860 640,202 640,202 Title II D 33,411 36,465 24,394 17,747 20,066 Title IIIA 268,686 347,822 413,506 548,568 529,385 Title V (formerly Title VI) 48,951 65,889 0 0 0 Title X 0 0 0 35,000 15,354 Title X - ARRA 0 0 0 0 17,889 Pre- school IncentiveIncentive Grant 184,137 164,967 147,146 147,146 144,808 Pre-school Incentive Grant - ARRA 0 0 0 0 203,289 Substance Abuse Prevention 76,958 87,143 0 87,744 87,744 Drug Free Communities 30,948 0 88,747 0 0 Emergency Impact Aid 57,308 0 0 0 0 Advanced Placement Grants 8,904 0 0 0 0 Teaching American History Grant 304,317 363,631 0 0 0 Head Start 792,407 784,851 796,033 800,000 697,363 Head Start - ARRA 0 0 0 0 42,637 PEP (Carol White) 0 0 217,438 0 336,634 REMS Security Grant 0 0 159,459 0 0 Total Federal Revenue $6,802,831 $14,166,181 $14,219,081 $13,224,250 $13,224,250
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Operating Fund History of Revenues
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated ARRA Stimulus Revenue ARRA state stabilization funds for education $0 $0 $0 $11,800,000 $4,115,762 $0 $0 $0 $11,800,000 $4,115,762
Other Revenue Local Fund Balance Carryover ($5,484,545) ($8,164,648) ($19,774,401) $20,000,000 $33,400,000 Total Other Revenue ($5,484,545) ($8,164,648) ($19,774,401) $20,000,000 $33,400,000
Local Revenue Real and personal property taxes are the primary revenue sources for Loudoun County. The Board of Supervisors approves a transfer to the school system to fund approximately 70% of the Operating Budget. LocalLocal TTransferransfer $443,391 ,452 $513,204 ,485 $536,847 ,810 $502,601 ,117 $452,331 ,173 $443,391,452 $513,204,485 $536,847,810 $502,601,117 $452,331,173
Other Local The other local revenue is based on fees that the school system charges. Howard Hughes Foundation 898,355 955,450 817,343 1,000,000 1,000,000 Rebates, Refunds & Recoveries 310,085 429,677 1,282,139 240,000 240,000 Sale of Textbooks 27,195 21,606 29,630 30,000 30,000 Athletic Fees 0 0 0 770,000 770,000 Advanced Placement Test Fees 0 0 4,293 880,000 880,000 Parking Fees 0 0 0 525,000 525,000 E-Rate Reimbursement 569,886 746,882 828,389 500,000 500,000 Tuition-Adult Education 183,078 192,327 192,084 170,000 170,000 Tuition-Day School 247,646 260,923 249,328 175,000 175,000
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84 FINANCIAL SECTION - OPERATING FUND
Operating Fund History of Revenues
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated Other Local (con't) Tuition-Summer in the Arts 0 0 0 125,000 125,000 Tuition-Summer School 604,980 639,514 388,682 615,000 615,000 Tuition-Driver Education 85,885 85,928 124,637 88,000 88,000 Use of Building 1,004,770 1,237,782 1,088,718 1,100,000 1,100,000 Sale of Equipment 236,263 194,031 32,972 205,100 205,100 Local Grants & Contributions 136,011 181,725 202,092 500,000 371,844 Miscellaneous 266,086 476,020 497,811 150,000 150,000 Junior Navy ROTC Program 0 0 0 0 18,000 On-line Payments 0 0 0 0 23,100 PEP (Carol White) 0 0 0 0 103,366 PAVAN 73,092 82,062 55,826 101,900 108,690 Total Local Revenue $4,643,332 $5,503,927 $5,793,944 $7,175,000 $7,198,100
Total Revenue $596,465,800 $681,912,459 $716,530,310 $732,598,960 $710,345,662
FY10 FY11 Revenue as Percent to Total: FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated
State 24.7% 23.0% 25.0% 24.3% 28.2% Federal 1.1% 2.1% 2.0% 1.8% 1.8% ARRA Stimulus 0.0% 0.0% 0.0% 1.6% 0.6% Local Revenue 74.3% 75.3% 75.0% 68.6% 63.7% Other Revenue 0.8% 0.8% 0.8% 1.0% 1.0% Fund Balance -0.9% -1.2% -2.8% 2.7% 4.7%
100.0% 100.0% 100.0% 100.0% 100.0%
Loudoun County Public Schools - FY11 Appropriated Budgets 85 FINANCIAL SECTION - OPERATING FUND
Operating Fund History of Expenditures by Department
FY10 FY11 Department FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated
Instruction $365,304,432 $417,345,394 $427,519,676 $424,603,979 $412,414,437 Pupil Services 107,374,475 115,746,559 127,810,107 130,324,498 120,794,715 Grants 9,573,458 18,408,731 18,562,519 30,601,228 29,182,006 Support Services 94,438,576 106,105,249 113,459,618 118,846,334 120,614,598 Central Support School Board 282,666 328,337 374,588 468,936 402,415 Superintendent 1,075,922 959,545 1,087,636 1,012,719 971,281 Deputy Superintendent 838,016 856,615 967,551 987,754 935,420 Planning & Legislative Services 934,316 2,065,280 1,734,907 1,220,503 1,137,282 Public Information Office 578,422 890,921 954,530 903,095 897,855 Personnel Services 5,165,735 5,564,829 5,517,436 6,316,754 5,202,767 Business & Financial Services 10,899,782 13,640,999 18,541,742 17,313,160 17,791,886
$596,465,800 $681,912,459 $716,530,310 $732,598,960 $710,344,662
Instruction, Pupil Services, and Grants providing services directly to students account for 79% of the LCPS Operating Budget. . .
Instruction, Pupil Services and Grants: 79%
Other Departments: 21%
Loudoun County Public Schools - FY11 Appropriated Budgets
86 FINANCIAL SECTION - OPERATING FUND
Operating Fund History of Expenditures by Major Object
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated
Personnel $385,035,969 $429,113,299 $452,045,529 $464,032,908 $464,620,829 Fringe Costs 139,213,075 161,564,474 177,264,354 184,856,826 161,245,394 Contractual Services 18,493,025 21,087,975 22,407,798 18,947,647 18,890,880 Internal Services 8,121,803 10,224,698 10,497,420 11,033,340 11,873,258 Utilities 10,799,255 12,590,748 13,245,935 16,221,834 16,256,457 Communication 2,949,667 3,581,905 3,114,621 3,182,826 3,350,162 Insurance 1,252,326 1,501,504 1,162,875 1,585,341 1,631,141 Materials, Supplies, Minor Equipment 26,124,569 36,071,709 32,232,371 27,463,729 26,948,181 Mileage Reimbursement 514,710 611,316 679,067 713,686 666,498 Training & Continuing Education 2,769,883 3,233,451 2,684,481 2,571,771 2,273,174 Leases & Rentals 247,361 322,489 360,365 323,314 448,284 Other Operations and Maintenance 6,103 7,951 51,000 0 0 Capital Outlay 885,865 1,950,649 784,495 1,540,738 2,012,654 Capital Construction 52,189 50,291 0 125,000 128,750
Total Operating Expenditures $596,465,800 $681,912,459 $716,530,311 $732,598,960 $710,345,662
In FY11 Personnel and fringe costs account for 88% of the operating fund budget . . .
Personnel & Fringe Costs - 88%
All Other Costs - 12%
Loudoun County Public Schools - FY11 Appropriated Budgets 87 FINANCIAL SECTION - OPERATING FUND
Operating Budget Expenditures by State Category
FY10 FY11 Description FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated
Instruction $470,418,761 $532,603,461 $558,767,900 $572,394,294 $551,135,622 Administration $13,637,575 $16,225,844 $17,380,536 $17,187,032 $15,209,220 Attendance & Health 6,826,478 8,336,662 9,006,675 9,244,257 8,928,286 Pupil Transportation 38,109,807 44,615,115 47,420,596 51,892,093 52,466,939 Facilities 3,134,982 2,761,867 4,113,638 2,292,024 2,308,489 Operation & Maintenance 53,193,787 58,952,070 62,147,129 64,662,217 65,840,170 Technology 11,144,410 18,417,440 17,693,836 14,927,043 14,456,934
$596,465,800 $681,912,459 $716,530,310 $732,598,960 $710,345,660
Focus on Instruction . . .
Instruction 77.6%
Administration 2.1%
Attendance & Health Technology 1.3% 2.0% Operation & Maintenance Pupil Transportation 7.4% 9.3% Facilities 0.3%
Loudoun County Public Schools - FY11 Appropriated Budgets
88 FINANCIAL SECTION - OPERATING FUND
Operating Fund Fund Statement
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated FUND SOURCES: Beginning Balance $0 $0 $0 $0 $0 Reserved for Encumbrances 10,911,767 8,459,075 5,168,767 0 0
Revenues: State Revenue $147,112,730 $157,202,514 $179,443,876 $177,798,593 $200,076,377 Federal Revenue 6,802,831 14,166,179 14,219,081 13,224,250 13,224,250 Federal Stimulus 0 0 0 11,800,000 4,115,762 Local Fees & Misc Revenue 4,643,332 5,503,927 5,793,944 7,175,000 7,198,100 Total Revenues $158,558,893 $176,872,620 $199,456,901 $209,997,843 $224,614,489
Local Fund Balance Carryover ($5,484,545) ($8,164,646) ($19,774,401) $20,000,000 $33,400,000
Transfers In: County General Fund $443,391,452 (1) $513,204,485 (1) $536,847,810 (1) $502,601,117 $452,331,173 Total Transfers $443,391,452 $513,204,485 $536,847,810 $502,601,117 $452,331,173
EXPENDITURES: $598,918,492 $685,202,767 $714,616,791 $732,598,960 $710,345,662
ENDING BALANCE: $8,459,075 $5,168,767 $7,082,286 $0 $0
Less: Reserved for Encumbrances $8,459,075 $5,168,767 $7,082,286 $0 $0
Adjusted Ending Balance, June 30 $0 $0 $0 $0 $0
(1) The FY07, FY08 and FY09 transfers in from the County General Fund include carryover funds to cover outstanding encumbrances.
NOTE: All sums derived from local funds unexpended in any year shall remain a part of the funds of the governing body appropriating the funds for use the next year, but no local funds shall be subject to redivision outside of the locality in which they were raised (Code 1950 §22-138; 1956, Ex. Sess., 67; 1980, c 599). The amount of carryover funds used to fund the next fiscal year's budget are determined and appropriated by the Loudoun County Board of Supervisors annually.
Loudoun County Public Schools - FY11 Appropriated Budgets 89 FINANCIAL SECTION - OPERATING FUND
FY11 Appropriated Budget Changes
Revenue Source Changes
State Revenue $22,277,784 State revenue to support K-12 education will increase due to the projected enrollment increase of 3,257 students and increases in state sales tax collections.
Federal Revenue $0 Revenues for federally funded grants are expected to remain the same.
Federal Stimulus State ARRA stabilization funds for K-12 education decreased significantly. ($7,684,238)
Local Tuition & Fees $23,100 Local tuition and fees are expected to increase slightly to fund fees related to online payments. There are no fee increases for Advanced Placement tests, sports, parking, or building use.
Local Transfer ($50,269,944) The County transfer of local tax funds for the operating budget will decrease by 10.0% from FY10 Appropriated.
Fund Balance $13,400,000 Expenditure savings resulting from management actions and a Virginia Retirement System premium holiday for the last quarter of FY 2010 will provide an increased carryover balance to fund the FY 2011 budget.
Total Revenue Changes ($22,253,298)
Loudoun County Public Schools - FY11 Appropriated Budgets
90 FINANCIAL SECTION - OPERATING FUND
FY11 Appropriated Budget Changes
Expenditure Changes Budget FTE
Staffing and Compensation Changes Enrollment Growth and New Schools The classroom teachers and teacher assistants required to meet the instructional ($796,600) (15.9) needs of the projected 3,257additional students was more than offset by an increase in class size of one student at all instructional levels.
Special Education teachers and teacher assistants required to serve the increased $2,284,000 43.0 special education enrollment will be funded using federal IDEA, Pre-school Incentive, and ARRA funding.
Other school-based staffing required to serve the additional students such as: $2,375,000 51.4 physical, occupational, and speech therapists; guidance counselors; English as a Second Language teachers and teacher assistants; and bus drivers.
School-based staff for the opening of Buffalo Trail ES, Tuscarora HS and Woodgrove $4,770,000 79.0 HS in fall 2010 including: assistant principal, secretaries, custodians, health clinic assistant, guidance counselor, librarian, library assistant, technology resource teacher, and technology assistant. Co-curricular stipends for Tuscarora HS and Woodgrove HS.
School-based staff to plan for the opening of J. Michael Lunsford MS in fall 2011 $90,000 2.0 including: principal and secretary (mid-year).
Staffing Revisions (based on review of staffing levels and to meet fiscal guidance) Revised staffing for the library/media services, gifted education programs, and SAT ($1,050,000) (15.0) preparation program.
Special education teachers have received training and are "highly qualified" which ($2,200,000) (31.3) eliminated the need for special education content teachers.
Four small elementary school principal positions reduced from 1.0 to .5 FTE (Aldie, ($245,900) (2.0) Hillsboro, Lincoln, and Middleburg elementary schools).
Reduce central office staffing in all departments to meet the fiscal constraints of the ($770,000) (12.0) FY11 operating budget
Loudoun County Public Schools - FY11 Appropriated Budgets 91 FINANCIAL SECTION - OPERATING FUND
FY11 Appropriated Budget Changes
Other Compensation Changes No LCPS employees will receive compensation increases in FY11. Two furlough days will be implemented for all LCPS employees during FY11 as a ($4,458,000) cost savings measure.
The Virginia Legislature approved Virginia Retirement System and Group Life ($21,900,000) Insurance rate reductions for FY11 resulting in an expenditure savings.
Tuition Reimbursement was eliminated from the FY11 operating budget. ($600,000) The National Board Certified Teacher stipend was reduced from $7,500 to $5,000 ($187,500) per year. Workers compensation, unemployment, and retiree payout increases due to $750,000 increased number of employees and retirees. Non-Compensation Line Items All non-salary and benefit line items were reduced substantially compared to FY10 in order to minimize staffing impacts and LCPS' ability to serve the additional students anticipated for FY11.
Summer School Elementary and middle summer school were partially funded in FY11. High school ($1,060,000) summer school was eliminated and online alternatives were found for seniors needing the credits for graduation. Bus Fuel/Maintenance and Utilities Fuel and maintenance costs for additional buses and anticipated fuel rate increases. $840,000
Utilities for three new schools partially offset by anticipated rate decreases. $200,000 Property and Casualty Insurance increases for one new elementary and two new $45,800 high schools.
Materials and Equipment System-wide materials and supply reductions. ($2,740,098)
Funding to continue progress on the instructional computer refesh cycle was $2,700,000 maintained.
Training and Continuing Education System-wide 10% reduction in training and continuing education. ($300,000)
Total Expenditure Changes ($22,253,298) 99.2
Loudoun County Public Schools - FY11 Appropriated Budgets 92
Department of Instruction
DEPARTMENT OF INSTRUCTION
DEPARTMENT SUMMARY DOI Mission Statement
The Department of Instruction provides leadership, support, direction, and resources in the areas of curriculum, instruction, and assessment to create a climate of success for all learners.
Department Summary
The DOI staff members’ role is to support the efforts of the local school staff in achieving the School Board Goals and in meeting the state and federal requirements. The department includes administrators who oversee all areas of the curriculum, monitor the quality of the leadership and management of local schools, perform personnel and program evaluations, manage the student assessment program, provide ongoing professional development and training related to the instructional program and leadership skills, provide special focus on teachers new to the profession and aspiring administrators, and provide outreach functions to engage parents and the community.
The major themes for the upcoming years are eliminating the achievement gap and achieving equity between groups of students identified in the No Child Left Behind Act, infusing 21st Century Skills into the standards-based curriculum, and joining the national emphasis on encouraging student interest in STEM (science, technology, engineering, math) programs leading to future careers. The administrators in the Department of Instruction have been selected for their leadership skills and their knowledge of research-based, best practices in their areas of responsibility. The department staff engages in ongoing assessments of their effectiveness through review of student achievement data and surveys of “customers” (administrators and teachers) in the local schools.
The challenges for the Department of Instruction include maintaining the quality of our current instructional programs in the face of reduced funding. Creativity and innovative thinking have enabled staff to re-deploy staff and resources in order to continue to offer LCPS students a high-quality educational experience in grades pre-kindergarten through grade 12.
More detailed descriptions of each division and office in the Department of Instruction appear on the following pages.
FY11 BUDGET CHANGES
There are no new initiatives in the department’s budget.
Positions are included to address enrollment growth, to continue the commitment to the Claude Moore Scholars Medical Sciences Program at the Monroe Technology Center, and the JROTC program at Loudoun County High School. Both of these programs are supported in part by outside resources.
In the non-salary areas, the implementation cycles for classroom instructional technology will be maintained to the extent possible with available funding.
Operations and maintenance accounts were decreased in all departments as part of the cost containment measures.
Loudoun County Public Schools - FY11 Appropriated Budgets 93 DEPARTMENT OF INSTRUCTION
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Adult Education 515,826 438,904 492,478 635,629 622,554 Art 635,844 652,394 654,393 714,164 657,808 Assistant Superintendent for Instruction 328,291 369,266 360,702 405,594 372,050 Career and Technical Education 16,820,648 18,518,297 19,113,941 19,858,026 19,115,960 Co-Curricular 6,727,827 7,027,229 7,298,009 8,013,344 8,571,433 Curriculum and Instruction 311,945 360,362 396,495 427,301 345,427 Driver Education 97,987 103,011 138,914 194,022 220,555 Elementary Education 15,270,547 17,502,002 18,472,211 18,891,906 17,819,649 English 653,030 678,817 603,569 677,738 613,190 English as a Second Language 11,290,148 14,289,466 15,944,057 16,410,547 15,921,913 Family Life Education 1,225,744 1,505,363 1,624,276 1,641,470 1,619,335 Foreign Languages 512,773 650,298 610,361 697,276 630,537 Gifted Education 6,693,480 7,747,699 8,235,572 8,906,010 8,356,066 Health and Physical Education 390,818 352,441 359,224 360,805 329,984 High School Education 8,287,315 9,092,496 9,115,043 9,859,420 9,852,221 Instructional Services 363,317 435,534 426,001 353,284 333,218 Instructional Technology 9,046,866 15,336,844 13,729,471 11,237,437 11,072,586 Kindergarten 241,169 302,662 233,537 151,294 148,834 Library/Media Services 13,110,892 14,543,629 14,526,554 14,905,716 13,490,811 Mathematics 657,989 849,868 717,145 600,991 572,096 Middle School Education 10,910,670 13,452,792 13,899,804 13,804,020 13,037,402 Music 842,771 1,358,919 1,413,518 1,207,263 1,265,553 Outreach Program 742,908 916,085 686,125 967,247 936,534 Reading 351,300 503,829 370,840 393,104 386,231 Regular Education 241,848,246 270,092,803 277,049,788 271,456,608 266,632,469 Research 681,619 736,879 834,076 703,209 709,280 Science 758,095 769,581 904,668 945,970 1,002,614 Social Sciences 579,724 638,276 569,389 516,041 488,777 Staff Development 3,324,891 3,833,061 3,543,576 3,845,336 3,006,304 Starting Toward Excellence in Pre-School 556,221 708,097 879,830 904,255 856,562 Summer in the Arts 119,398 182,139 90,340 173,224 171,344 Summer School 1,758,477 2,612,304 2,619,513 2,722,380 1,666,224 Technology Resource 8,767,643 9,842,719 10,524,829 10,927,375 10,712,704 Testing Services 880,013 902,470 1,081,425 870,573 876,214
Total $365,304,432 $417,306,536 $427,519,676 $424,378,579 $412,414,437
Positions 4,481.6 4,797.7 4,917.7 4,791.0 4,900.5
Loudoun County Public Schools - FY11 Appropriated Budgets 94 DEPARTMENT OF INSTRUCTION
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 95 DEPARTMENT OF INSTRUCTION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel 339,384,339 382,781,069 398,430,090 397,962,891 385,450,254 Operations & Maintenance 25,410,643 33,945,048 28,966,370 25,882,052 25,812,787 Capital Outlay 509,450 580,419 123,215 533,636 1,151,396
Total $365,304,432 $417,306,536 $427,519,676 $424,378,579 $412,414,437
Positions 4,481.6 4,797.7 4,917.7 4,791.0 4,900.5
Loudoun County Public Schools - FY11 Appropriated Budgets 96 DEPARTMENT OF INSTRUCTION
Department of Instruction Program Budgets
Loudoun County Public Schools - FY11 Appropriated Budgets
97 DEPARTMENT OF INSTRUCTION
ASSISTANT SUPERINTENDENT FOR INSTRUCTION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $318,920 $345,072 $352,369 $372,278 $353,120 Operations & Maintenance $9,371 $24,194 $8,333 $33,316 $18,930
Total $328,291 $369,266 $360,702 $405,594 $372,050
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Assistant Superintendent 1.0 1.0 Support 2.0 2.0
Total 3.0 3.0
DESCRIPTION
The Assistant Superintendent for Instruction provides leadership and coordination for the instructional programs of regular education in grades K-12. Program supervision and responsibilities include adult education, art, athletics, career and technical education, English/language arts, English as a Second Language, supervision and evaluation of elementary and secondary principals, federal programs (ARRA State Stabilization Funds, Carl Perkins, Head Start, Howard Hughes Medical Institute, ISAEP, Junior Navy ROTC Program, Mentor Teacher Program, PALS, PAVAN, PEP (Carol White), Titles I, II, and III, and Virginia Pre-School Initiative), foreign language, gifted, health, instructional technology, library/media, mathematics, music, parent involvement and outreach programs, physical education, reading, science, social science, staff development, and summer school. Staff liaison support is provided to the School Board Committee on Curriculum and Instruction and the Ad hoc Committee on Academies, as well as the Minority Student Achievement Advisory Committee, the Gifted Advisory Committee, the Technology Steering Committee, and for all Washington Post awards programs.
Loudoun County Public Schools - FY11 Appropriated Budgets 98 DEPARTMENT OF INSTRUCTION
ASSISTANT SUPERINTENDENT FOR INSTRUCTION
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries for three employees, overtime for peak workloads, and all related fringe benefits. In FY11 there are no new positions.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed to support the Office of the Assistant Superintendent which includes daily office activities, department meetings, and large scale projects.
FY09 ACCOMPLISHMENTS
Supported the efforts of the divisions in the Department of Instruction and the local schools to produce: • An increase in the scope of summer programs to include a variety of models in regional and individual school sites. (School Board Goal 1F) • Successful expansion of foreign language options for seventh grade students with a 50% participation rate. (School Board Goal 2A) • Expansion of Mandarin Chinese to additional high schools. (School Board Goals 1F, 2A) • A result that exceeded goal of 10% increase in participation in AP classes for all students (actual increase 13.4%). (School Board Goal 1G) • A result that approached the goal of 20% increase in participation in AP classes for minority students (actual increase 17.5%). (School Board Goal 1G) • A result that exceeded the goal of 10% increase in students enrolled in Algebra I prior to grade 9 (actual increase 27.9%). • result that exceeded the goal of 20% increase in minority students emrolled in Algebra I prior to grade 9 (actual increase 27.5%). • LCPS maintaining the status of "making AYP" at the division level. (School Board Goal 1 D) • Successful design and planning for the implementation of the Pathways to Reading and Writing literacy program. (School Board Goal 1)
FY11 GOALS
• Increase the number of schools achieving AYP targets in every subgroup and achieve the “Fully Accredited” rating for all schools. (School Board Goal 1) • Increase student participation in AP classes for all students by 10% and for minority students by 15%. (School Board Goal 1) • Increase student participation in summer programs by 10%. (School Board Goal 2) • Increase by 10% the number of students completing Algebra I prior to grade 9. (School Board Goals 1, 2) • Increase by 15% the number of minority students completing Algebra I prior to grade 9. (School Board Goals 1, 2)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Sharon D. Ackerman Superintendent Assistant Superintendent for Instruction
Loudoun County Public Schools - FY11 Appropriated Budgets 99 DEPARTMENT OF INSTRUCTION
CO-CURRICULAR
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $6,258,084 $6,757,208 $6,968,812 $7,619,704 $8,176,683 Operations & Maintenance $449,917 $270,021 $317,991 $383,640 $386,750 Capital Outlay $19,826 $0 $11,207 $10,000 $8,000
Total $6,727,827 $7,027,229 $7,298,009 $8,013,344 $8,571,433
Positions 34.2 34.2 35.2 34.0 38.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Athletic Director 12.0 12.0 Athletic Assistant 10.0 12.0 Athletic Trainer 10.0 12.0 Support 1.0 1.0
Total 34.0 38.0
DESCRIPTION
The Co-Curricular Division provides opportunities for students to extend learning beyond the classroom and apply more generally the knowledge and skills gained in the classroom.
Loudoun County Public Schools - FY11 Appropriated Budgets 100 DEPARTMENT OF INSTRUCTION
CO-CURRICULAR
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for the Athletic Supervisor, one Athletic Director, one Assistant Athletic Director and one Athletic Trainer for each of the twelve high schools, a Secretary II, all Co-Curricular stipends and part time game management at athletic events.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide school membership fees along with assistance to the high schools for athletic field improvements, security, equipment repair and replacement, and medical supplies.
FY09 ACCOMPLISHMENTS
• Provided opportunities for students to participate in a variety of activities outside the classroom. (School Board Goal 2E) • Developed the local component of the required VHSL Coaches Education Program and began the process of certifying all LCPS coaches. (School Board Goal 4) • Offered Continuing Education opportunities to Athletic Directors, Assistant Athletic Directors and Athletic Trainers. (School Board Goal 4) • Provided supplies and assistance to high school athletic trainer programs. (School Board Goal 4) • Provided irrigation and turf improvements to athletic facilities. (School Board Goal 5B) • Provided support for school security at athletic events. (School Board Goal 7A) • Provided replacement equipment for safety reasons at high schools. (School Board Goal 7A)
FY11 GOALS
• Provide opportunities for students to particiapte in a variety of activities outside the classroom. (School Board Goal 2D) • Support the required Virginia High School League Coaching Education Certification with opportunities to complete the local component seasonally. (School Board Goal 4) • Support the school athletic trainer program through Continuing Education opportunities, supplies and assistance. (School Board Goal 4) • Support the Athletic Directors and Assistants through Continuing Education opportunities and equipment. (School Board Goal 4) • Provide support and assistance for maintenance of athletic facilities and fields. (School Board Goal 5A) • Provide support for school security at all athletic events. (School Board Goal 7A) • Replace athletic equipment for safety reasons at high schools. (School Board Goal 7A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Les Cummings Assistant Superintendent for Instruction Athletics Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 101 DEPARTMENT OF INSTRUCTION
RESEARCH
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $360,637 $430,958 $540,609 $534,941 $568,240 Operations & Maintenance $320,982 $283,739 $258,916 $168,268 $141,040 Capital Outlay $0 $22,182 $34,551 $0 $0
Total $681,619 $736,879 $834,076 $703,209 $709,280
Positions 4.0 5.0 5.0 5.0 5.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Analyst 2.0 2.0 Assistant 1.0 1.0 Coordinator 1.0 1.0
Total 5.0 5.0
Loudoun County Public Schools - FY11 Appropriated Budgets 102 DEPARTMENT OF INSTRUCTION
RESEARCH
DESCRIPTION
The Research Office supports both school-based and central office administrators, teachers, and staff with continuous improvement efforts using program evaluations, professional development, research, data collection, analysis, and interpretation to better inform instructional, programmatic, and accountability decision-making throughout the school division.
Services provided to schools involve analysis of student achievement data related to both NCLB as well as VDOE accountability measures; data validation for the Virginia Department of Education's On-Time Graduation Rate; formalized school improvement planning and ongoing SIP team support (SkoVision); and program design, management and evaluation. The Research Office is also responsible for the administration of school-based assessments (Gates-McGinitie Reading Test, the Iowa Algebra Aptitude Test, and locally created assessments) through-out the school division.
Additionally, the Research Office provides divisionwide access, support and maintenance for the LCPS Data Warehouse which contains numerous reports catalogued by: • Accountability • Assessment • Attendance • Enrollment • Graduation • Performance (Course Grades) • Personnel • Program Enrollment and • Student Profiles
Finally, the Reseach Office disseminates research findings and updates via literature reviews, program evaluation reports and the quarterly newsletter STRIDE: Supporting Teachers with Research, Information and Data about Education.
Loudoun County Public Schools - FY11 Appropriated Budgets 103 DEPARTMENT OF INSTRUCTION
RESEARCH
EXPLANATION OF COSTS:
PERSONNEL
The Research Office has five full time staff members: a Data Analyst, Director of Research, Program Analyst, Research Assistant and a Systems Integration Coordinator. Personnel costs include salaries and benefits for Research Office employees. No new positions are requested for FY11.
OPERATIONS AND MAINTENANCE
Operations and Maintenance expenditures reflect the cost of license and maintenance agreements for software applications used by school and central office staff. Licenses include: Oracle for the data warehouse and the publiclly accessed web-based school profiles; SkoVision for improvement planning; TeleForms for survey instruments; and PASW (formerly SPSS) for statistical analysis of data.
Also included in operations and maintenance are funds used to support the teacher action research cohort - STAR (Supporting Teachers as Researchers), subscription costs for professional research journals and publications, and professional development and training for Research Office staff. Finally, resources within operations and maintenance contain costs for conducting program evaluations, licensing survey instruments, and development of assessment/achievement reports.
CAPITAL OUTLAY
No capital outlay is anticipated for FY11.
FY09 ACCOMPLISHMENTS
• Presented at the American Educational Research Association national conference in April 2009 titled: "A Blueprint of Adolescent Reading Outcomes" • Participated in a national benchmarking study on Evaluating Professional Learning Communities with APQC. Final Report published April 2009. • Published issue briefs and literature reviews on the topics of Parent Involvement, The Role of Trust in a School Organization, The Imperative of Collaboration from a School Improvement Perspective. • Enhanced Research Office publications with a new digital e-Newsletter, literature reviews, and issue briefs; all maintained and distributed via the LCPS website. • Completed program evaluations in collaboration with Pupil Services for the Positive Behavior Supports program and Reponse to Intervention (RTI) pilot at John Tolbert Elementary School. Posted First-Year Evaluation Report in March 2009. • Expanded publication of print newsletter STRIDE (Supporting Teachers with Research, Information and Data about Education) to the web. • Convened a team of school-based and central-office administrators to define and evaluate a common school climate survey which was administered division-wide in Spring 2009. Results were used in the development of school improvement plans. • Customized LCPS Data Warehouse reports requested by school administrators and central office staff. • Refined and expanded the Instructional Assistance Data Collection Tool to better meet the needs of teachers and students at all school levels. More than 17,000 records of 2,918 students were documented using the data collection tool during the FY09 school year. • Completed support for the Math Review Committee and presented final report to the Curriculum and Instruction Committee in May 2009. • Successfully completed phase I of implementation of SkoVision (a web-based School Improvement Planning tool for elementary, middle, and high schools) involving 10 high schools, 8 middle/intermediate schools and 3 elementary schools. Phase II is scheduled for FY10 with full implementation completed in FY11 in Phase III.
Loudoun County Public Schools - FY11 Appropriated Budgets 104 DEPARTMENT OF INSTRUCTION
RESEARCH
FY11 GOALS
• Redesign all reports which include new race/ethnicity classifications for the school division. (School Board Goals 1C, 1D, 1E, 1F, 1G, 1H, 1I) • Expand the use of SIF (School Interoperability Framework) to integrate data systems and improve quality of data and timeliness of reports. (School Board Goal Areas 1, 2) • Improve data integration between LCPS Data Warehouse and school improvement plans. (School Board Goals 1C, 1D, 1E, 1F, 1G, 1H, 1I) • Streamline review of internal and external research/study request. (School Board Goal 5E) • Integrate additional standardized assessments and develop reports into the LCPS data warehouse. (School Board Goals 1C, 1D, 1E, 1F, 1G, 1H, 1I) • Improve efficiency of SIP development by establishing protocols and procedures. (School Board Goals 1C, 1D, 1E, 1F, 1G, 1H, 1I) • Create a framework for a division improvement effort using school board goals, key performance indicators, action plans and monitoring techniques. (School Board Goals 6A, 6B, 6D, 6E) • Assist in the design and development of a centralized data processing system within LCPS to improve data quality and integration across the division. (School Board Goal Areas 1, 2) • Collaborate with program managers and administrators to conduct evaluations of school-based and central office programs and services, and communicate results to appropriate stakeholders. (School Board Goals 1, 2, 7) • Redesign data warehouse reports solution for school and central office staff using new report software from Oracle. (School Board Goals 1C, 1D, 1E, 1F, 1G, 1H, 1I)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Stephan F. Knobloch Assistant Superintendent for Instruction Director of Research
Loudoun County Public Schools - FY11 Appropriated Budgets 105 DEPARTMENT OF INSTRUCTION
TESTING SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $417,628 $593,602 $654,409 $554,516 $644,795 Operations & Maintenance $462,385 $308,868 $427,016 $316,057 $231,419
Total $880,013 $902,470 $1,081,425 $870,573 $876,214
Positions 5.0 6.0 6.0 6.0 6.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 4.0 4.0 Specialist 1.0 1.0
Total 6.0 6.0
DESCRIPTION
The Office of Testing Services operates, coordinates, evaluates, and reports on the standardized testing program; which has included the Cognitive Abilities Test (CogAT), the Scholastic Assessment Tests (SAT), the Virginia Standards of Learning (SOL) assessments, the Virginia Alternate Assessment Program (VAAP), the Virginia Grade Level Alternative (VGLA) assessment, the Virginia Substitute Evaluation Program (VSEP), and the Assessing Comprehension and Communication in English State-to-State for English Language Learners (ACCESS for ELLs) test. Among the student populations supported by the Office of Testing Services are those attending Loudoun County Public Schools, special needs students placed outside of the division, home-instructed students, and students receiving instruction in such areas as English as a Second Language.
Loudoun County Public Schools - FY11 Appropriated Budgets 106 DEPARTMENT OF INSTRUCTION
TESTING SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and all related fringes for six Office of Testing Services employees, as well as overtime and part-time required for periods of peak work loads. No new positions are being requested.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials, supplies, and scoring services to support the assessment programs throughout the year.
FY09 ACCOMPLISHMENTS
• Coordinated and supervised the process of conducting standardized testing, both state and federally mandated programs, as well as those local assessments focused on specific Loudoun County Public Schools (LCPS) instructional needs. (School Board Goals 1C, 1D, 1H) • Processed almost 140,000 Standards of Learning (SOL) student test records, in addition to over 18,000 other student tests, which included the Cognitive Abilities Test (CogAT), the Iowa Tests of Basic Skills (ITBS), the Stanford Achievement Test (Stanford 10), and the Assessing Comprehension and Communication in English State-to-State for English Language Learners (ACCESS for ELLs) test. (School Board Goals 1C, 1D, 1H) • Supported expanded use of the Virginia Grade Level Alternative (VGLA) as an assessment option for students identified as eligible for Special Education services, accommodations under Section 504, and English as a Second Language Services. (School Board Goals 1C, 1D, 1H) • Provided schools with the support required to extend online testing from the high school level to the middle school level, with 99% of SOL testing online at the high schools and 88% of SOL testing online at the middle schools. (School Board Goals 1C, 1D) • Disseminated testing results in a timely manner and in a format useful for planning, evaluation, and public information. (School Board Goals 1C, 1D, 1E, 1H)
FY11 GOALS
• Reach full implementation of administration of all SOL tests online, in all subjects, at all middle and high schools. (School Board Goals 1C, 1D, 1E, 1F). • Expand online SOL testing at the elementary school level, with Grade 5 in 2009-10, Grades 4 & 5 in 2010-11, and Grades 3, 4 & 5 in 2011-12. (School Board Goals 1C, 1D, 1E, 1F). • Continue individualized assistance to schools addressing test administration, staff training, and the needs of the student. (School Board Goals 1C, 1D, 1E, 1F). • Sustain the efficiency of the standardized testing process in complying with federal, state, and local guidelines, while addressing the demands posed by system growth. (School Board Goals 1C, 1D, 1E, 1F). • Continue to collaborate with staff in developing a standardized testing program which effectively provides information necessary for program planning and evaluation of progress towards educational goals. (School Board Goals 1C, 1D, 1E, 1F).
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman John V. Panettieri Assistant Superintendent for Instruction Testing Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 107 DEPARTMENT OF INSTRUCTION
CAREER AND TECHNICAL EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $15,774,726 $17,228,005 $17,555,452 $18,463,595 $17,118,618 Operations & Maintenance $983,538 $1,091,258 $1,529,891 $965,535 $1,568,446 Capital Outlay $62,384 $199,034 $28,597 $428,896 $428,896
Total $16,820,648 $18,518,297 $19,113,941 $19,858,026 $19,115,960
Positions 178.1 194.1 194.3 193.8 194.2
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 1.0 1.0 Principal 1.0 1.0 Assistant Principal 1.0 1.0 Teacher 178.8 180.2 Counselor 1.0 1.0 Teacher Assistant 2.0 2.0 Assistant 2.0 1.0 Support 5.0 5.0 Specialist 1.0 1.0
Total 193.8 194.2
Loudoun County Public Schools - FY11 Appropriated Budgets 108 DEPARTMENT OF INSTRUCTION
CAREER AND TECHNICAL EDUCATION
DESCRIPTION
The Career and Technical Education Department strives to meet the career and technical education needs of all students, consistent with the demands of the workplace and with consideration of individual aptitudes, interests, and educational needs.
Exploratory programs for all 13 middle schools are offered within Family and Consumer Sciences, Keyboarding, and Technology Education.
Elective programs in the twelve high schools are offered within Business and Information Technology, Family and Consumer Sciences, Marketing, and Technology Education.
Specialized programs are offered at the Monroe Technology Center. Many of these programs lead to industry recognized credentials and/or dual enrollment college credit.
The Loudoun Governor's Career and Technical Academy offers highly specialized programs within four identified career clusters: Agriculture, Food & Natural Resources; Health Science; Science, Technology, Engineering, and Mathematics; and Transportation, Distribution, and Logistics.
The Navy JROTC program offered at Loudoun County High School has over 100 students. The focus of this program is leadership, fitness, and naval sciences instruction.
During the 2009-2010 school year, over 19,000 students are enrolled within career and technical education courses offered within Loudoun County Public Schools.
Loudoun County Public Schools - FY11 Appropriated Budgets 109 DEPARTMENT OF INSTRUCTION
CAREER AND TECHNICAL EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
The personnel lines include salaries for three central office employees within career and technical education. Personnel for the Monroe Technology Center to include two administrators, teachers, a counselor and related support staff. Teachers for all 13 middle and 12 high school career and technical programs are also included as well as 2.0 teachers for the Naval JROTC Program at Loudoun County High School. The FY11 budget reflects an overall .40 staffing increase. A new 1.0 NJROTC FTE will be necessary to meet the needs of this growing program. An additional .40 FTE in Health and Medical Sciences is also required to teach the Claude Moore Scholars Pharmacy Technology program. A 1.0 FTE reduction in Production Printing Assistants.
OPERATIONS AND MAINTENANCE
Funding is included for the normal operation and maintenance of the Career and Technical Education programs offered within 13 middle schools, 12 high schools, the Douglass School, and the Monroe Technology Center.
CAPITAL OUTLAY
Replacement of outdated equipment at the Monroe Technology Center in the following programs: Automotive Servicing Technology, Building Construction, Collision Repair Technology, Culinary Arts, Computer Systems Technology, Firefighter/EMT, and Television Production.
FY09 ACCOMPLISHMENTS
• Expanded articulation agreements for career and technical education programs that allow students to obtain college credit upon enrollment at NVCC and four year colleges and universities. (School Board Goals 1, 2, 6) • The results of the most recent career and technical education student follow up survey continue to show LCPS Career and Technical Education programs provide students with the skills necessary to become professionally successful. (School Board Goals 1, 2, 6) • Developed the state competencies and curriculum for the Radiology I & II and Medical Laboratory Technology I curriculum under the Claude Moore Scholars Program. (School Board Goals 1, 2, 6) • Continued the career and technical education exemplary standards program assessment program. (School Board Goals 1, 2, 6) • Supported the fourth Career Camp for middle school students at the Monroe Technology Center. (School Board Goals 1, 2, 6) • Supported the third year Childrens Engineering Camp for 4th and 5th grade students at eight middle school locations across the county. (School Board Goals 1, 2, 6) • Opened three, full-service, student-operated credit unions at Broad Run HS, Heritage HS and Stone Bridge HS. (School Board Goals 1, 2, 6) • Supported the expansion and development of the Loudoun Governor's Career and Technical Academy at the Monroe Technology Center to include the established Practical Nursing Program. (School Board Goals 1, 2, 6)
Loudoun County Public Schools - FY11 Appropriated Budgets 110 DEPARTMENT OF INSTRUCTION
CAREER AND TECHNICAL EDUCATION
FY11 GOALS
• Review and update curriculum offerings and curriculum resources within all career and technical education program areas. (School Board Goals 1, 2) • Upgrade technology and resources utilized within career and technical education programs in line with division replacement cycles. (School Board Goals 1, 2, 5) • Continue to plan for the Monroe Advanced Technology Academy. (School Board Goals 1, 2, 5, 6) • Continue work on the tenth house building project at the Monroe Technology Center in partnership with the Loudoun Career and Technical Education Foundation. (School Board Goals 1, 2, 6) • Continue the expanded curriculum offerings within the Health and Medical Sciences Claude Moore Scholars program. (School Board Goals 1, 2, 6) • Continue to grow the newly commissioned Naval JROTC Program at Loudoun County High School. (School Board Goals 1, 2, 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Shirley L. Bazdar Assistant Superintendent for Instruction Director of Career and Technical Education & Adult Education
Loudoun County Public Schools - FY11 Appropriated Budgets 111 DEPARTMENT OF INSTRUCTION
ADULT EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $434,111 $364,179 $409,112 $538,578 $537,387 Operations & Maintenance $81,715 $74,725 $83,366 $97,051 $85,167
Total $515,826 $438,904 $492,478 $635,629 $622,554
Positions 2.0 2.0 2.0 2.0 2.0
Staffing FY10 FY11 FTE FTE Support 1.0 1.0 Coordinator 1.0 1.0
Total 2.0 2.0
DESCRIPTION
The Adult Education Division plans, develops, and implements programs below the college credit level for persons over the age of compulsory attendance who are not enrolled in regular education. Programs are available to prepare adults to acquire a General Education Development (GED) certificate; Adult High School for adult students requiring between one and three credits to obtain a high school diploma; Adult Basic Education provides literacy to adults whose literacy skills are below the ninth grade level; Adult English as a Second Language (ESL) for Loudoun County adults who desire to improve their understanding of the English language; and general interest courses for Loudoun County adults desiring to learn a new skill, language, or craft. State and federal grants cover the costs of the Adult Basic Education and English-As-A-Second Language classes. The general interest course costs are paid for by the tuition collected; if there are not enough students registered to cover the cost of offering a class, the class is cancelled.
Loudoun County Public Schools - FY11 Appropriated Budgets 112 DEPARTMENT OF INSTRUCTION
ADULT EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries for one Adult Education Coordinator, one Program Manager, and adult education program instructors.
OPERATIONS AND MAINTENANCE
Funding for the normal operation of Adult Education programs focused on basic education, GED, and Adult English as a Second Language programs.
FY09 ACCOMPLISHMENTS
• Devised and implemented a new testing/intake process for ABE and GED candidates for class placement purposes. (School Board Goal 1F) • Developed tutoring sessions for GED candidates who need additional instruction and support to pass the GED Math and Language Arts Writing Tests. (School Board Goal 2B) • Organized Fast Track classes for GED candidtates whose placement scores indicate that they would benefit from a more concise preparation program. (School Board Goal 2B) • Initiated transitional classes for ESOL students to encourage them to move into the ABE and GED programs. (School Board Goal 1E) • Provided opportunities for instructors to attend conferences/staff development programs especially in the areas of ESOL and GED. (School Board Goal 4B) • Updated the Student Registration Program for General Adult Education Class registrations. (School Board Goal 2E)
FY11 GOALS
• Provide the opportunity for "On-Line" registration to over 1,600 annual enrollees in the General Adult Education Classes. (School Board Goals 6B, 7A) • Continue to expand ESOL opportunitites to meet the increasing needs of Loudoun County residents. (School Board Goal 1E) • Follow-up with all GED test candidates to insure that they complete the test and receive the necessary instructional support to be successful GED certificate recipients. (School Board Goal 1A) • Offer program support and cooperation to the ISAEP and the Gateway Programs to assure that students are directed toward Adult GED programs if appropriate. (School Board Goal 2A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Shirley Bazdar Irene C. Riordan Director of Career and Technical Education & Adult Adult Education Coordinator Education
Loudoun County Public Schools - FY11 Appropriated Budgets 113 DEPARTMENT OF INSTRUCTION
FAMILY LIFE EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $1,167,492 $1,462,198 $1,596,827 $1,591,004 $1,573,265 Operations & Maintenance $58,252 $43,165 $27,449 $50,466 $46,070
Total $1,225,744 $1,505,363 $1,624,276 $1,641,470 $1,619,335
Positions 14.0 16.0 16.0 16.0 17.0
Staffing FY10 FY11 FTE FTE Teacher 16.0 17.0
Total 16.0 17.0
DESCRIPTION
Family Life Education (FLE) provides the information, resources, workshops, and materials necessary to deliver a quality program for students in grades K-10 in accordance with the mandate by the State of Virginia. (School Board Goals 1, 2, 5, 6)
Loudoun County Public Schools - FY11 Appropriated Budgets 114 DEPARTMENT OF INSTRUCTION
FAMILY LIFE EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
The Personnel line includes salaries and fringe benefits for sixteen (16) Family Life Education FTEs serving the elementary and secondary levels. (Elementary: 4; Middle School: 7; High School: 5). One FY11 High School FTE request due to the opening of two new high schools.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed to support the implementation of a comprehensive, sequential, abstinence-based, age-appropriate Family Life Education curriculum grades K-10, in accordance with the Code of Virginia. Materials and supplies include instructional resources, consumables for students, and OPT-OUT packets and handbooks for parents.
FY09 ACCOMPLISHMENTS
• Reviewed and updated audiovisuals K-5. (School Board Goal 2) • Reviewd and updated curriculum guides K-10. (School Board Goal 2) • Offered opportunities and facilitated staff development for teachers to update information and teaching strategies. (School Board Goal 4) • Utilized the LCPS website to increase communication to parents. (School Board Goal 6)
FY11 GOALS
• Provide staff development opportunities. (School Board Goal 4) • Purchase updated resources necessary to deliver a quality program. (School Board Goals 1, 2, 5) • Provide FLE specialists with needed resources and administrative and instructional support to serve nonOPT-OUT student population. (School Board Goals 1, 2, 5) • Increase communication through translation of materials and access to documents on the LCPS website. (School Board Goal 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Shirley L. Bazdar Cara LeGrys Director of Career and Technical Education & Adult Career and Technical Education Supervisor Education
Loudoun County Public Schools - FY11 Appropriated Budgets 115 DEPARTMENT OF INSTRUCTION
CURRICULUM AND INSTRUCTION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $304,510 $329,220 $380,032 $416,438 $336,069 Operations & Maintenance $7,435 $31,142 $16,463 $10,863 $9,358
Total $311,945 $360,362 $396,495 $427,301 $345,427
Positions 4.0 4.0 4.0 4.0 3.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Support 2.0 1.0 Coordinator 1.0 1.0
Total 4.0 3.0
DESCRIPTION
Curriculum and Instruction coordinates the efforts of various content areas and supervisors to ensure that the instructional program supports the mission and attainment of the goals of the school division. Program supervision and responsibilities include art, driver education, English, English as a Second Language, foreign languages, gifted education, health and physical education, kindergarten, mathematics, music, reading, science, social science, Starting Toward Excellence in Pre-School, and Summer in the Arts.
Loudoun County Public Schools - FY11 Appropriated Budgets 116 DEPARTMENT OF INSTRUCTION
CURRICULUM AND INSTRUCTION
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries of four Curriculum and Instruction staff members, part-time funds to organize and lead projects, overtime for periods of peak workloads, and related fringe benefits. As a cost containment measure, the Secretary I position was eliminated in FY11.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed throughout the year and for various projects including development and distribution of curricular materials for the division.
FY09 ACCOMPLISHMENTS
• Supported the efforts of schools to meet the demands of the state assessment program by continuing a benchmark assessment program in English, math, social science and science and, following the assessments, providing information on student progress to participating schools. Increased the frequency of Math benchmarks assessments to provide more frequent feedback on instructional needs. • Provided support for a division wide review of K-8 math instruction. • Studied the positive and negative impacts of weighting grades and clarified the criteria for weighting courses.
FY11 GOALS
• Address the coordination of activities and services to help schools address Adequate Yearly Progress and Virginia accreditation concerns. (School Board Goals 1C, 1D) • Support efforts to develop a consistent and effective reading program called Pathways To Reading and Writing, to be supported exclusively by LCPS staff and to develop a plan to support teachers in schools already trained as well as to expand the training to additional schools. (School Board Goals 1G, 1E) • Increase the support for and level of focus on critical thinking skills during instructional efforts in various curricular areas. (School Board Goals 1C, 1I, 2E) • Provide support for schools strengthening instructional differentiation. (School Board Goals 1E, 1F, 1H)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Peter R. Hughes Assistant Superintendent for Instruction Director of Curriculum and Instruction
Loudoun County Public Schools - FY11 Appropriated Budgets 117 DEPARTMENT OF INSTRUCTION
ART
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $170,452 $204,277 $207,420 $220,860 $210,200 Operations & Maintenance $465,392 $448,117 $446,973 $493,304 $447,608
Total $635,844 $652,394 $654,393 $714,164 $657,808
Positions 1.5 2.0 2.0 2.0 2.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 1.0 1.0
Total 2.0 2.0
Loudoun County Public Schools - FY11 Appropriated Budgets 118 DEPARTMENT OF INSTRUCTION
ART
DESCRIPTION
The Art Department provides students with a sequential, concept-based visual art instruction program consisting of: art production, art history, aesthetics and art criticism with an emphasis on the studio process. The art program allows for students to have multidisciplinary/multicultural experiences to make real life connections. Art is required in grades 1-6, and a fine arts elective for grades 7-12. Art is taught by certified art educators.
The first goal of the LCPS Visual Arts program is for our students to master the process involved in discovering, exploring, analyzing, discussing, reflecting, recording, and synthesizing the personal, historic, and cultural importance of the visual arts. At each grade level the focus is on the studio process. Art students will learn to develop personal initiative, self-discipline, critical thinking skills, and creative problem solving skills.
The second goal is for the students to demonstrate an understanding of the collective body of knowledge associated with the visual arts including: principles and elements of design, color theory, technical skills, critical/creative skills, historic and cultural comparisons, and the vocabulary pertaining to each area.
The third goal is to ensure our students understand and can discuss in written and oral forms the powerful communicative and transformative qualities of the visual arts. These investigations will enable students to expand their understanding of art history and cultures, place their work in stylistic and historic context, and broaden their personal visual communicative vocabulary.
Art facilities are equipped with specialized equipment and materials to provide our students with the best visual arts experience. Students are provided with opportunities to exhibit art at their school and the following locations: George Washington University, INOVA Loudoun Hospital, Shenandoah University, Dulles Town Center, and the LCPS Administration building.
Loudoun County Public Schools - FY11 Appropriated Budgets 119 DEPARTMENT OF INSTRUCTION
ART
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salary and benefits for one art supervisor, and one instructional materials technician. No new positions are requested in FY11.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide replacement equipment, equipment, consumable materials for instruction, preventive maintenance and repairs for ceramic (kilns, pottery wheels etc.) and photo equipment, staff development, training, and conference opportunities.
FY09 ACCOMPLISHMENTS
• Emphasized visual literacy for all students county-wide and provided various staff development opportunities to fulfill this goal. (School Board Goals 1, 2) • Completed the first LCPS TV broadcast to include "New Beginnings: A Countdown to the New Year" featuring first grade artists county-wide. (Board Goals 1, 6) • Revised the High School Art Education Curriculum. (School Board Goals 1, 2) • Provided students with additional technology in the art room by adding more digital cameras and equipment. (School Board Goals 1, 2, 5) • Several students county-wide received Regional Gold Key Awards and National Gold/Silver medals through Scholastic Arts. (School Board Goals 1, 6) • Schools county-wide participated in the Visiting Artist Program. (School Board Goals 1, 6) • Recognized thousands of student artists through the Discover an Artist Program and various community art exhibits. (School Board Goals 1, 6)
FY11 GOALS
• Emphasize visual literacy for all students county-wide and provide various staff development opportunities to fulfill this goal. (School Board Goals 1, 2) • Revise as needed, the Elementary, Middle, and High School Art Education Curriculum. (School Board Goals 1, 2) • Expand the Discover an Artist Program recognizing students county-wide. (School Board Goals 1, 6 ) • Provide the first annual LCPS student "Senior" art show at The Washington Institute for Art/Loudoun site. (School Board Goals 1, 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Melissa A. Pagano-Kumpf Director of Curriculum and Instruction Art Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 120 DEPARTMENT OF INSTRUCTION
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Loudoun County Public Schools - FY11 Appropriated Budgets
121 DEPARTMENT OF INSTRUCTION
DRIVER EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $93,512 $101,077 $135,480 $187,178 $215,300 Operations & Maintenance $4,475 $1,934 $3,434 $6,844 $5,255
Total $97,987 $103,011 $138,914 $194,022 $220,555
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The Driver Education Division provides students with the opportunity for practical application of previous classroom instruction. The goal of classroom and behind-the-wheel training is to develop attitudes, knowledge, and behaviors needed to be safe and responsible drivers. Student tuition funds 100% of instructor compensation.
With the addition of the Partners for Safe Teen Driving presentation as a prerequisite for behind-the-wheel training through LCPS, first year crash rates for students have decreased significantly. The crash rates have dropped from an average of 22% in SY 2004-2005 to an average of 4% in 2007-2008, for an overall decrease of 18%. Data is provided by the Virginia Department of Education.
Loudoun County Public Schools - FY11 Appropriated Budgets 122 DEPARTMENT OF INSTRUCTION
DRIVER EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
No additional staff are required for Driver Education (current LCPS employees are paid hourly wages that are funded by student fees for behind-the-wheel instruction, which occurs before and after the instructional day.)
OPERATIONS AND MAINTENANCE
Operations and maintenance include instructional supplies, materials for Teen Driving presentations, staff development, and conference opportunities.
FY09 ACCOMPLISHMENTS
• Implemented Partners for Safe Teen Driving, a parent and teen driver education program. This is a requirement for enrollment in behind-the-wheel training at all high schools. (School Board Goals 1A, 5A) • Provided classrooms with updated Driver Education videos. (School Board Goal 2A) • Continued to support the Driver Education program by providing sufficient supplies and materials. (School Board Goal 5A) • Provided students with the most current and effective driver education instruction. (School Board Goal 2A) • Purchased new textbooks for Driver Education. (School Board Goal 2A)
FY11 GOALS
• Provide students with the most current and effective driver education instruction including revised curriculum, online resources, new textbooks, legislative changes, and supplemental materials. (School Board Goal 2E, 7A) • Provide driver education classrooms with the technology and instructional tools necessary to deliver the most current information on driver education and traffic safety. (School Board Goal 2E) • Implement the use of technology in Driver Education instruction, including the use of Moodle and flip video cameras as forms of differentiated instruction. (School Board Goal 2E) • Revise the presentation materials in the Partners for Safe Teen Driving program to include new legislation and to meet the needs of the students, and school communities based on program evaluations completed by parents. (School Board Goal 6D, 7A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Sheila Jones Director of Curriculum and Instruction Health, Physical Education and Driver Education Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 123 DEPARTMENT OF INSTRUCTION
ENGLISH
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $382,789 $372,575 $359,532 $444,116 $429,069 Operations & Maintenance $270,241 $306,242 $244,037 $233,622 $184,121
Total $653,030 $678,817 $603,569 $677,738 $613,190
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Support 1.0 1.0
Total 3.0 3.0
DESCRIPTION
The English Language Arts program provides a comprehensive program of studies in English language, writing, reading, and literature consistent with the VA Standards of Learning. The elementary program supports developing reading, writing, and oral language skills. The middle school program builds on students’ comprehension skills and supports students as they become critical readers and writers. The high school program continues to develop students’ writing and analysis skills and provides a survey of American and British Literature. It also offers students opportunities to enhance their communication skills through elective courses in creative writing, etymology, drama, journalism, newspaper journalism, photojournalism, and public speaking.
Loudoun County Public Schools - FY11 Appropriated Budgets 124 DEPARTMENT OF INSTRUCTION
ENGLISH
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and related fringes for three employees who support the English program. In addition, it includes funds for part-time work related to professional development of new English teachers and the development and review of benchmark assessments and curriculum documents.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials, resources, and professional development to support English instruction in elementary, middle, and high schools.
FY09 ACCOMPLISHMENTS
• Provided all elementary, middle, and high schools with reliable and valid benchmark assessments. (School Board Goals 1C) • Expanded test banks for reading benchmark assessments for grades 3, 4, 5, 6, 7, 8, and 11, as well as test banks for the writing diagnostic for grades 5, 8, and 11. (School Board Goals 1C, 1D) • Reviewed English curriculum for continuity and inclusion of 21st century skills. (School Board Goals 1A, 1H, 2A) • Provided professional development and resources to support technology integration and differentiated reading and writing instruction. (School Board Goals 1C, 1E)
FY11 GOALS
• Develop revised benchmark assessments to align with revised English SOL. (School Board Goals 1A, 1C) • Continue to build test banks for reading benchmark assessments for grades 3, 4, 5, 6, 7, 8, and 11, as well as test banks for the writing diagnostic for grades 5, 8, and 11. (School Board Goals 1A, 1C) • Develop and provide additional resources to support the development of 21st century skills. (School Board Goal 2E)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Michele Schmidt-Moore Director of Curriculum and Instruction English Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 125 DEPARTMENT OF INSTRUCTION
ENGLISH AS A SECOND LANGUAGE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $11,111,426 $14,083,827 $15,701,790 $16,123,261 $15,673,531 Operations & Maintenance $178,722 $205,639 $242,267 $287,286 $248,382
Total $11,290,148 $14,289,466 $15,944,057 $16,410,547 $15,921,913
Positions 256.5 301.5 301.5 281.5 289.5
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Teacher 138.5 142.5 Teacher Assistant 139.0 143.0 Support 1.0 1.0 Language Assessor 1.0 1.0
Total 281.5 289.5
DESCRIPTION
The Office of English Language Learners (ELL) provides a multi-faceted English language program for non-English speaking students in grades K-12. Eligibility for ELL services is determined through the use of the IPT, a nationally normed English language proficiency test. ELL services are offered to all eligible students either at their home school or at a nearby school. The goal of the program is to provide ELL students with instruction in the English language by emphasizing listening, speaking, reading and writing skills through the use of a structured English language approach. The program is organized to provide ELL students with a blend of specialized instructional strategies which will allow them to participate in activities with fluent English language speakers. Teachers use a variety of age appropriate, research based techniques designed to maximize instructional time. Current ELL enrollment is 4,780, an increase of 9% over last year, and of this total, 826 are in the Kindergarten program.
Loudoun County Public Schools - FY11 Appropriated Budgets 126 DEPARTMENT OF INSTRUCTION
ENGLISH AS A SECOND LANGUAGE
EXPLANATION OF COSTS:
PERSONNEL
The Office of English Language Learners' instructional staff consists of teachers and teacher assistants. Throughout the year, ELL staff provide professional development support to other LCPS teachers and staff on research-based techniques for working with ELL students. Additionally, the office for ELLs works cooperatively with the Office of Testing to prepare ELL students to take the federally required end-of-year assessments and to participate in Virginia's various assessment. Joint projects have also taken place with the Outreach Office regarding effective ways to provide services to parents as they learn how to become more involved in their children's education. The ELL Office also coordinates LCPS' interpreter program. This service is increasingly important as the ELL student population continues to increase and the number of languages spoken by our ESL students now stands at 89.
OPERATIONS AND MAINTENANCE
The Office of English Language Learners coordinates services for ELL students. Each year curriculum is reviewed to ensure that it is consistent with state and national trends. Teachers are prepared to deliver the curricula and are also prepared to administer new and alternate assessments as required by state guidelines and federal mandates. Staffing is provided to schools to ensure that eligible students receive appropriate instruction relative to their English language proficiency levels. Teachers are provided with multiple opportunities for professional growth by attending local, regional and national conferences when workshops are related to their students' learning. Materials are provided that are age and proficiency level appropriate. During the summer, English language learning for ELLs continues through the availability of ELL summer school. Last summer more than 500 ELL students at the lowest English proficiency levels participated in the ELL summer school program. The summer school experiences for elementary age students emphasized continued support of literacy skills while the middle school and high school components also added instruction in mathematics.
FY09 ACCOMPLISHMENTS
• The Gateway Program attracted students from five high schools. This program provides 18 to 20 year-old ELL students with the opportunity to gain valuable academic preparation in order to become more employable. As a result of participating in Gateway, five students received their GED and many others passed at least one section of the test. (School Board Goals 1A, 1E, 1F, 1G, 1H, 2A) • Thirty teachers received eight days of staff development from the Center of Applied Linguistics on the use of sheltered language strategies using the Sheltered Instruction Observation Protocol (SIOP) Model. Thirty additional teachers received the LCPS version of SIOP training. (School Board Goals 1D, 1C, 1E, 1G, 1H, 2A, 2B, 4A) • All ELL teachers received extensive training and practice with the WIDA; the new federally required, DOE endorsed, year-end English language proficiency assessment. All elementary and middle school ELL teachers also received training on the VGLA, Virginia's alternate assessment for eligible ESL students. (School Board Goals 1A, 1D, 1E, 2A) • Elementary ELL summer school added a kindergarten component while the middle school and high school summer school programs added ELL Math. (School Board Goals 1 D, 1E, 1F, 1H) • Centralized summer screening center days were expanded. (School Board Goals 1E, 1F, 1G, 1H, 6A, 6D) • Thirty teachers attended the annual Virginia conference for ESL teachers. Three teams of Loudoun ELL teachers presented at the conference. (School Board Goals 1E, 1F, 1G, 2A, 2D, 2B, 2D) • The ELL parent outreach program called Parents as Educational Partners (PEP) was expanded to three additional schools. (School Board Goals 1D, 1F, 2A, 2B, 6A, 6C, 6D, 6E)
Loudoun County Public Schools - FY11 Appropriated Budgets 127 DEPARTMENT OF INSTRUCTION
ENGLISH AS A SECOND LANGUAGE
FY11 GOALS
• Expand Sheltered Instruction Observation Protocol (SIOP) training for additional cohort of 30 teachers. (School Board Goals 1, 2, 5, 6) • Organize two SIOP institutes for 40 teachers. (School Board Goals 1, 2, 5) • Expand PEP program to three additional schools. (School Board Goals 1, 2, 5, 6) • Plan and deliver three ELL teacher assistant workshops. (School Board Goals 1, 2, 5) • Increase centrally organized presentations/opportunities for non ELL staff to learn about strategies for working with ELL students. (School Board Goals 1, 2, 5, 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Alessio A. Evangelista Director of Curriculum and Instruction English as a Second Language Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 128 DEPARTMENT OF INSTRUCTION
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Loudoun County Public Schools - FY11 Appropriated Budgets
129 DEPARTMENT OF INSTRUCTION
FOREIGN LANGUAGES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $318,869 $396,178 $405,810 $401,977 $354,011 Operations & Maintenance $193,904 $254,120 $204,551 $295,299 $276,526
Total $512,773 $650,298 $610,361 $697,276 $630,537
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Support 1.0 1.0
Total 3.0 3.0
Loudoun County Public Schools - FY11 Appropriated Budgets 130 DEPARTMENT OF INSTRUCTION
FOREIGN LANGUAGES
DESCRIPTION
In order to prepare our students for the global society in the 21st century, the Foreign Language Division of the Department of Instruction affords students from elementary through high school the opportunity to study an array of foreign languages. The Foreign Language program includes Foreign Language in the Elementary Schools (FLES), Spanish at the Middle Schools (SAMS), and Secondary Foreign Language instruction.
The unique Foreign Language in the Elementary School (FLES) program, currently in all of LCPS elementary schools in grades 1-5, provides students with Spanish instruction. The goals of the FLES program are to capture children's ability to learn a second language at an early age, to encourage awareness of cultural differences at an early age, to afford students the opportunity to participate in a global society, and to provide increased readiness for secondary foreign language study. This content-based program revisits the Standards of Learning of select content areas and is designed to develop language proficiency while reinforcing content area skills. Students continue to build their Spanish language skills through the Spanish at the Middle School (SAMS) program in grade 6. As an extension of the FLES program, SAMS is designed to serve as a bridge to the secondary foreign language program.
The secondary foreign language program begins in grade 7. Forty two percent of grade 7 and 58% of grade 8 students are currently enrolled in high school foreign language classes. Choices of languages include French, German, Latin, Spanish or Spanish for Fluent Speakers. Throughout high school, students may continue the study of these languages to the Advanced Placement Level or begin a three-year program of American Sign Language or Mandarin Chinese. Through these programs, the LCPS Foreign Language Office provides the skills and preparation for students to have a broad understanding of the world, proficiency in other languages, and knowledge of other cultures.
Loudoun County Public Schools - FY11 Appropriated Budgets 131 DEPARTMENT OF INSTRUCTION
FOREIGN LANGUAGES
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries for three employees, overtime for peak workloads, and all related fringe benefits.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed to support the Foreign Language Office and departments at schools which includes daily office activities, district meetings, mileage for itinerant teachers, instructional resources, teacher education, curriculum and staff development.
FY09 ACCOMPLISHMENTS
• Implemented Spanish for Fluent Speakers program at secondary schools as needed. (School Board Goals 1, 2) • Developed a plan to accommodate the needs of students as they progress in the continuum from the FLES/SAMS programs – through the secondary Spanish track. (School Board Goals 1, 2) • Continued literacy program to level II of the secondary program. • Continued the revision and expansion of vertically and horizontally aligned curricula for all languages. (School Board Goal 2) • Expanded the Mandarin Chinese program at existing high schools to additional high schools. (School Board Goals 1, 2)
FY11 GOALS
• Expand the Mandarin Chinese program to additional high schools. (School Board Goals 1, 2) • Implement plan for accommodating the needs of students as they progress in the continuum of the elementary FLES program – Spanish track in middle school grades 7 and 8. (School Board Goals 1, 2) • Revise and expand vertically and horizontally aligned curricula for all languages and new programs. (School Board Goal 2) • Expand Spanish for Fluent Speakers program at all secondary schools as needed. (School Board Goals 1, 2) • Increase the number of students enrolled in Foreign Language Advanced Placement classes. (School Board Goals 1, 2) • Increase the use of current technological resources in all foreign language classrooms in grades 1-12. (School Board Goals 1, 2)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Suzette F. Wyhs Director of Curriculum and Instruction Foreign Language Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 132 DEPARTMENT OF INSTRUCTION
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Loudoun County Public Schools - FY11 Appropriated Budgets
133 DEPARTMENT OF INSTRUCTION
GIFTED EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $5,287,309 $6,112,316 $6,423,576 $6,713,409 $6,093,925 Operations & Maintenance $1,406,171 $1,635,383 $1,811,996 $2,192,601 $2,262,141
Total $6,693,480 $7,747,699 $8,235,572 $8,906,010 $8,356,066
Positions 63.0 70.0 72.0 72.0 70.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Teacher 70.0 68.0 Support 1.0 1.0
Total 72.0 70.0
Loudoun County Public Schools - FY11 Appropriated Budgets 134 DEPARTMENT OF INSTRUCTION
GIFTED EDUCATION
DESCRIPTION
The Gifted Education Program provides appropriate instructional services for identified students grades K-12. All LCPS students receive enrichment and complex thinking lessons in grades K-3 through the SEARCH Program. SEARCH teachers also provide the screening and identification of gifted students at the elementary level. Participation in the new EDGE program which provides additional academic challenges to culturally, economically, or linguistically disadvantaged students who exhibit academic potential, is increasing. Students identified for gifted services receive high quality differentiated instruction through the FUTURA Program in grades 4 and 5. Opportunities for FUTURA students include the Jason Project and Renzulli Learning. The FUTURA program currently provides for 1,474 students in centers located in Algonkian ES, Arcloa ES, Belmont Station ES, Countryside ES, Creighton's Corner ES, Culbert ES, Emerick ES, Guilford ES, Rosa Lee Carter ES, Round Hill ES, Sanders Corner ES, and Sycolin Creek ES.
In middle school, 2,207 gifted students participate in the SPECTRUM program offered during the resource block and are supported by the honors level classes as well. SPECTRUM teachers provide preparation classes for all students interested in special academic programs in high school. SPECTRUM teachers also provide for the identification of gifted students in middle school.
Gifted Education Resource teachers and Signet representatives provide opportunities such as the Scholastic Challenge, seminars, and field trips for high school gifted students. Participation in the Regional Governor’s School, Thomas Jefferson High School for Science and Technology, and the Summer Residential Governor’s School offers quality academic challenges for selected high school students.
Increases in the FY11 budget (that are not related to personnel) are attributable to projected costs for students attending Thomas Jefferson High School for Science and Technology, and costs for students to attend the Residential Governor's School program.
Loudoun County Public Schools - FY11 Appropriated Budgets 135 DEPARTMENT OF INSTRUCTION
GIFTED EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and related fringes for 52 elementary, 14 middle school, and two high school gifted education resource teachers. The FY11 Budget reflects a reduction of 1.0 in both middle school and high school gifted education resource teachers. It also includes the salaries and fringes of the Supervisor and one Instructional Materials Technician.
OPERATIONS AND MAINTENANCE
Operations and Maintainance expenditures provide instructional materials and supplies needed by the gifted programs. It provides for the tuition and fees for the LCPS students attending Regional Governor's School and the Summer Residential Governor's School, and staff development and training opportunities for the staff.
FY09 ACCOMPLISHMENTS
• Enrollment at Thomas Jefferson High School for Technology and Science has increased to 145 for the 2008- 2009 school year. • New SPECTRUM curriculum was implemented. • EDGE, a new program of group work in challenging K-3 students in underrepresented populations, was expanded to all schools. • Three new Futura classrooms opened to meet the needs of eligible gifted students. • Gifted services for twice-exceptional gifted students has increased by 10%. • Increased participation by minority students in the test and application preparation courses for Thomas Jefferson High School for Technology and Science resulted in more minority students accepted this year. • Increased number of minority applicants and participants in Summer Residential Governor's School.
FY11 GOALS
• Review, modify, and enhance the identification process in grades K-12. (School Board Goal 1F, 1I) • Review, modify, and enhance delivery of services for identified gifted students grades K-3. (School Board Goal 2A) • Provide training opportunities for administrators in differentiation program leadership. (School Board Goal 1F) • Provide training opportunities in Differentiation for all LCPS teachers through new workshops and training modules. (School Board Goal 4B) • Expand gifted education services and opportunities on the secondary level with seminar programs in two high schools. (School Board Goal 2E) • Expand challenging group work with diverse students (grades 4 and 5) into program, EDGE, for all schools as part of the effort to improve placement and retention of eligible diverse students in gifted programs and services. (School Board Goal 1E) • Expand challenging work with high ability diverse students grades 6-8 as part of the effort to improve placement and retention of eligible diverse students in gifted programs and services. (School Board Goal 1G) • Revise and increase challenging independent work and activities for 4th and 5th grade students to all schools as part of the effort to increase achievement though enrichment. (School Board Goal 1E) • Increase the membership of the Superintendent's Gifted Advisory Board to include parent, professional, and community representatives from each high school cluster. (School Board Goal 6D)
Loudoun County Public Schools - FY11 Appropriated Budgets 136 DEPARTMENT OF INSTRUCTION
GIFTED EDUCATION
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Julia Kelly Director of Curriculum and Instruction Gifted Program Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 137 DEPARTMENT OF INSTRUCTION
HEALTH AND PHYSICAL EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $214,310 $223,535 $233,920 $238,451 $224,404 Operations & Maintenance $176,508 $128,906 $125,304 $122,354 $105,580
Total $390,818 $352,441 $359,224 $360,805 $329,984
Positions 2.0 2.0 2.0 2.0 2.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 1.0 1.0
Total 2.0 2.0
DESCRIPTION
The Health and Physical Education Program provides appropriate instructional services for students K-12 and follows the Virginia Standards of Learning and the Curriculum Framework for Health & PE for Loudoun County Public Schools. All day kindergarten and elementary students receive general or adapted physical education instruction with a specialist a minimum of three days a week for 30 minutes. At the middle school level, general Health and Physical Education is taught every other day for 90 minutes and Adapted PE is offered five days a week for 45 minutes (unless otherwise specified in the IEP). For high school students, Health & Physical Education is a required course for graduation and is offered in 9th and 10th grade. CPR and First Aid certification are part of the 9th grade curriculum and the classroom portion of Driver Education is taught through 10th grade health classes. Adapted PE is taught to all students who qualify in grades 9-12 and Advanced PE is available to students in grades 11 and 12.
Health and Physical Education provides students with the knowledge, processes, and skills needed to become physically fit through activities that contribute to lifetime fitness and wellness. Students are provided the opportunity to acquire an understanding of health concepts and skills, and to apply them in making healthy decisions. All secondary students are required to have a fitness portfolio that includes present levels of fitness, an exercise plan, nutrition and fitness logs, and personal goals. Students maintain the portfolio to help them in making healthy choices and to track progress.
Loudoun County Public Schools - FY11 Appropriated Budgets 138 DEPARTMENT OF INSTRUCTION
HEALTH AND PHYSICAL EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and all related fringes for two employees (Health, Physical Education, and Driver Education Supervisor and Instructional Materials Technician).
OPERATIONS AND MAINTENANCE
Operations and Maintenance expenditures provide curricular materials and supplies for instruction. Maintenance and replacement of equipment, achievement awards, staff training, and conference opportunities are also included.
FY09 ACCOMPLISHMENTS
• Updated activity offerings in physical education classes to include additional lifetime activities. (School Board Goals 2A, 7A) • Increased participation and provided guidance for schools to apply for awards in the Governor’s Scorecard program. (School Board Goals 7A, 7C) • Provided classroom teachers with updated health standards and teaching materials for classroom health instruction. (School Board Goals 7A, 7C) • Provided fitness data collection system for teachers to submit test scores electronically for state reporting. (School Board Goals 7A, 7C) • Created a playground safety video for training of staff and students. (School Board Goals 7A, 7C)
FY11 GOALS
• Provide health classrooms with the the most current and effective health education instructional materials and technology necessary for topics covered in elementary school such as obesity and wellness, nutrition, and healthy choices. (School Board Goals 2E, 7A, 7C) • Meet the needs of all students with updated curriculum that incorporates differentiated instructional strategies. (School Board Goal 2E, 7A, 7C) • Implement the use of technology in Health & Physical Education instruction, including the use of Moodle and flip video cameras as forms of differentiated instruction. (School Board Goal 2E) • Enhance student understanding of the need for daily physical activity through health education and the use of fitness portfolios and activity logs. (School Board Goals 7A, 7C) • Provide new PE curriculum that enhances student fitness levels. (School Board Goals 7A, 7C)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Sheila Jones Director of Curriculum and Instruction Health, Physical Education and Driver Education Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 139 DEPARTMENT OF INSTRUCTION
KINDERGARTEN
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $189,435 $214,556 $205,474 $105,207 $107,760 Operations & Maintenance $51,734 $88,106 $28,063 $46,087 $41,074
Total $241,169 $302,662 $233,537 $151,294 $148,834
Positions 0.5 0.5 0.5 0.5 0.5
Staffing FY10 FY11 FTE FTE Supervisor 0.5 0.5
Total 0.5 0.5
DESCRIPTION
The Kindergarten program provides a transition between the informal learning in the home and the more formal educational programs and services offered by LCPS elementary schools, primarily focusing on instructing each student at his/her stage of development. This is accomplished by integrating the skills and understanding of all subject areas and by providing for differentiated instruction based on the needs of the students. Many manipulative and hands-on experiences are included in the program to ensure that it is developmentally consistent with the way in which five-year-olds learn best. The developmental kindergarten program allows students to develop a healthy self-concept, physical skills and coordination, facilitate the use of language and to acquire fundamental skills and knowledge for reaching the student’s fullest potential. There are nine full-day kindergarten classes for students who have been enrolled in Head Start, in STEP preschool, or students with minimal needs who have been enrolled in the Early Childhood Special Education program. To be considered for the full-day kindergarten program, students must reside in an area served by the host school and receive a letter of invitation to participate from the Kindergarten office. Classes (2009-2010) are located at eight sites: Cedar Lane, Catoctin, Countryside, Newton-Lee, Round Hill, Sugarland, Sully (two classes), Sycolin Creek. Students return to their home school for first grade. The remaining kindergarten classrooms have a three hour/day program.
Loudoun County Public Schools - FY11 Appropriated Budgets 140 DEPARTMENT OF INSTRUCTION
KINDERGARTEN
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salary and related fringe costs for a .5 supervisor position.
OPERATIONS AND MAINTENANCE
Kindergarten operations and maintenance funds are used to provide instructional materials, furniture for new classrooms, training and education, software, and advertising kindergarten registration in the local media.
FY09 ACCOMPLISHMENTS
• Maintain current kindergarten programs. (School Board Goal 1)
FY11 GOALS
• Continue with program in place. (School Board Goals 1, 5A) • Develop a plan to establish full-day kindergarten for all students countywide. (School Board Goal 1B)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Dr. Dianne S. Kinkead Director of Curriculum and Instruction Reading, Kindergarten, STEP Pre-School Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 141 DEPARTMENT OF INSTRUCTION
MATHEMATICS
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $288,003 $381,277 $369,089 $357,926 $386,763 Operations & Maintenance $369,986 $468,591 $348,056 $243,065 $185,333
Total $657,989 $849,868 $717,145 $600,991 $572,096
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Support 1.0 1.0
Total 3.0 3.0
DESCRIPTION
The Mathematics Division supports a comprehensive program that enables all students to become competent in basic math skills, familiar with concepts, and adept in problem-solving. The mathematics division provides for four function calculators at the elementary level, scientific calculators at the middle school level, and the graphing calculator at the high school level required by state and national testing, as well as other technologies. The math program provides for manipulatives which assist students in understanding mathematics at the concrete level, to the pictorial representation, to the abstract conceptualization, and finally to verbalize the math concepts. The Mathematics program provides for benchmark assessments to ensure that instruction and curriculum are aligned and to provide teachers a tool to identify student strengths and weaknesses. The Mathematics Division provides for curriculum development to update the math documents to reflect the changes of the revised Mathematics Standards of Learning. Finally, the mathematics department provides teachers with staff development on curriculum changes and opportunities to attend state conferences. (School Board Goals 1A-I, 2A-E, 3, 4A-D, 5A-C)
Loudoun County Public Schools - FY11 Appropriated Budgets 142 DEPARTMENT OF INSTRUCTION
MATHEMATICS
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries for three employees, overtime for peak workloads, and all related fringe benefits. In FY11 there are no new positions.
OPERATIONS AND MAINTENANCE
Operations and maintenance includes expenditures for materials and equipment to support the math office and to support instructional programs at local schools.
FY09 ACCOMPLISHMENTS
• Revised curriculum resource documents. (School Board Goals 1A, 1H, 2A, 2B, 2C, 5A) • Updated scopes and sequences for K-12. (School Board Goals 1A, IH, 2A, 2B, 2C, 5A) • Updated benchmark assessments for grades 3-12. (School Board Goals 1A, 1H, 2A, 2B, 2D 5A) • Provided quality professional development workshops for teachers and administrators. (School Board Goals 1A, 1H, 2A, 5A) • Provided targeted elementary and middle schools with mathematics resource teachers to help with AYP and SOL issues. (School Board Goals 1A, 1H, 2A, 2D, 5A) • Provided two Middle Mathematics Teacher Trainers to provide all middle schools with resources to help with AYP and SOL achievements. (School Board Goals 1A, 1H, 2A, 2D, 5A) • Replaced mathematics manipulatives to bring older schools up to new school standards. (School Board Goals 1A, 1H, 2A, 2C, 2D, 5A, 5B) • Replaced calculators that are no longer serviceable and increased numbers of calculators to provide for increased student populations. (School Board Goals 1A, 1H, 2A, 2C, 2D, 5A, 5B)
FY11 GOALS
• Update curriculum documents to reflect changes in the revised 2009 Mathematics Standards of Learning Curriculum Framework. (School Board Goals 1A, 1H, 2A, 2B, 2C, 5A) • Maintain services and programs currently in place, which help students to learn mathematics by providing the material and equipment needs for the instruction described in the K-12 mathematics curriculum to help achieve local, state and federal goals and meet the requirements of all regulations. (School Board Goals 1A, 1B, 1C, 1D, 1E, 1F, 1G, 1H, 1I, 1J, 2A, 2B, 2C, 2D, 2E, 2F, 5A, 5B, 5C) • Review and update strategies and materials for assessment and enhancements for developmental and enrichment purposes. Create and refine benchmark assessments for grades K-12 and add open-ended questions to address students' critical thinking skills. (School Board Goals 1A, 1H, 2A, 2B, 2C, 2D, 5A) • Increase enrollment in algebra in the middle school to provide students more mathematical opportunities. (School Board Goals 1A, 1H, 2A, 2B, 2D, 5A) • Assist and continue to educate staff through professional conferences and workshops locally, statewide and nationally to support student achievement. (School Board Goals 1A, 1H, 2A, 2C, 2D, 5A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Deborah Bliss Director of Curriculum and Instruction Mathematics Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 143 DEPARTMENT OF INSTRUCTION
MUSIC
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $251,959 $383,000 $463,942 $349,272 $336,670 Operations & Maintenance $590,812 $975,919 $949,576 $857,991 $928,883
Total $842,771 $1,358,919 $1,413,518 $1,207,263 $1,265,553
Positions 1.5 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Support 1.0 1.0
Total 3.0 3.0
Loudoun County Public Schools - FY11 Appropriated Budgets 144 DEPARTMENT OF INSTRUCTION
MUSIC
DESCRIPTION
The teachers in the Music Department provide a comprehensive program of music education for Loudoun County Public Schools' students. Music is required in grades 1-5. Students in grades 1-5 have the opportunity to sing and play instruments while learning to recognize and use music notation. All elementary schools include a vast range of Orff-style instruments, ukuleles, autoharps, and a complete set of world music drums.
Music is required in grade 6 and the offerings include band, chorus, strings, and general music. Band, chorus, guitar, strings, and general music are offered in grade 7 as part of a fine arts elective. In grade 8, students may choose from electives that include instruction in band, chorus, guitar, and orchestral-stringed instruments. All middle schools are equipped with the Music in Education keyboard labs, a classroom set of classical guitars and a complete set of world music drums. An additional $31,500 has been put in the FY2011 budget to provide the keyboard lab and drums for Harmony as it is transformed from an Intermediate school into a middle school.
In grades 9-12, a full program of electives is offered. Multiple levels of instruction are offered in band, chorus, guitar, and orchestral-stringed instruments. Music theory and music appreciation classes are available. Marching band is available to students as a co-curricular activity. Uniforms are provided for marching band. All secondary schools are equipped with large band and orchestral instruments and a classroom set of classical guitars.
Students have the opportunity to participate in extra-curricular activities such as the All-County Elementary Chorus, Regional Orchestra, All-County Orchestra, All-County Guitar, All-County Chorus, All-District Jazz Band, All-District Band, All-District Chorus, District Band Festival, District Choral Festival, All-County Guitar Festival, District Jazz Festival, Solo and Ensemble Festival, State Marching Festival, All-Virginia Band and Orchestra, All-Virginia Chorus, Honors Choir, and Honors Jazz Band.
Software provided in the elementary curriculum includes Sibelius, Groovey Music, and Music Ace 1. In middle schools, each school has access to Smart Music, Siblius, and Music Ace 2. SmartMusic and Sibelius are available in the high schools.
Loudoun County Public Schools - FY11 Appropriated Budgets 145 DEPARTMENT OF INSTRUCTION
MUSIC
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salary and benefits for one Supervisor, one Specialist, and one Instructional Materials Technician. No new positions are requested in FY11.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide new and replacement instruments and supplies for all music programs, provides allotments for school use, and provides opportunities for staff development and training. Fees and materials are provided for all countywide and districtwide events and for students selected to All-Virginia ensembles.
FY09 ACCOMPLISHMENTS
• Increased the number of students attaining all-Virginia honors in choir, band, and orchestra. • An LCPS elementary student placed second in the NSBA/MENC Electronic Music Composition Contest. • Held All-County Chorus, All-District Band, All-District Chorus, District Band Festival, All-County Jazz Band, High School Guitar Festival, All-County Middle School Guitar Festival, All-County Elementary Chorus, hosted Regional Orchestra, and had students participate in All-Virginia, Band, Orchestra, and Chorus programs. • Continued growth in the orchestral strings in the middle school curriculum for grades 6-8. • BWHS invited to participate in the London, England New Year's Day Parade on 01-01-2011. • SBHS participated in the London, England New Year's Day Parade on 01-01-2009. • Romana Hartmetz, guitar instructor at Harmony Intermediate School, was selected by MENC for the GAMA Excellence in Teaching Guitar Award. • Sean Hartmetz, band director at Dominion High School, and Nancy Riley, choral director at Heritage High School were selected to receive Wolf Trap Foundation Scholarship for Performing Arts Teachers. • Hector Zavala participated in the Yale Music Symposium.
FY11 GOALS
• Design, develop, and implement classes and programs to reach a larger segment of the school population. (School Board Goal 1E) • Update teacher training programs for Sibelius, SmartMusic, and Groovy Music. (School Board Goal 4A) • Increase participation in all music programs. (School Board Goal 1E) • Purchase band uniforms for PVHS and SBHS. (School Board Goal 5A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Melvin S. Harmon, Jr Director of Curriculum and Instruction Music Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 146 DEPARTMENT OF INSTRUCTION
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Loudoun County Public Schools - FY11 Appropriated Budgets
147 DEPARTMENT OF INSTRUCTION
READING
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $135,324 $159,343 $149,634 $172,836 $168,118 Operations & Maintenance $215,976 $344,486 $221,206 $220,268 $218,113
Total $351,300 $503,829 $370,840 $393,104 $386,231
Positions 1.5 1.5 1.5 1.5 1.5
Staffing FY10 FY11 FTE FTE Supervisor 0.5 0.5 Support 1.0 1.0
Total 1.5 1.5
DESCRIPTION
The mission of the reading program in Loudoun County Public Schools is to teach all students how to read and comprehend text so that they may become independent readers, lifelong learners, and confident citizens of the 21st century. A balanced, or comprehensive, literacy approach to reading instruction is used which includes shared reading, guided reading, and independent reading; as well as read-alouds, literature study, and explicit lessons on skills and strategies. Teachers actively teach the five essential components of reading identified by the National Reading Panel (2000) - phonemic awareness, phonics, vocabulary, fluency, and comprehension. Each school has the services of a reading specialist who assumes multiple roles as the coordinator for the literacy program in the school, and assists in providing direct instruction to students in grades K-12 who are experiencing difficulty in reading.
Loudoun County Public Schools - FY11 Appropriated Budgets 148 DEPARTMENT OF INSTRUCTION
READING
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries and all related fringe costs for a .5 supervisory position and one instructional materials technician. There are no new positions in the FY11 budget.
OPERATIONS AND MAINTENANCE
Reading operations and maintenance funds are used to provide instructional materials, books, training and education, software, and mileage for itinerant reading specialists.
FY09 ACCOMPLISHMENTS
• Wrote new high school literacy curriculum - 21st Century Literacy Strategies- and trained high school reading specialists on the use of the document. (School Board Goals 1A, 1C, 1D, 1G, 1H, 2A) • Wrote new middle school literacy curriculum - Reading Strategies Workshop- and trained middle school reading specialists on the use of the document. (School Board Goals 1A, 1C, 1D, 1G, 1H, 2A) • Implemented Pathways to Reading and Writing, a locally developed professional development program for K- 2 teachers, in thirty six elementary schools. (School Board Goals 1C, 1E, 1G, 1H, 1I)
FY11 GOALS
• Expand Pathways to Reading and Writing, a locally developed professional development program for K-2 teachers, to additional elementary schools. (School Board Goals 1C, 1E, 1G, 1H)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Dr. Dianne S. Kinkead Director of Curriculum and Instruction Reading, Kindergarten, STEP Pre-School Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 149 DEPARTMENT OF INSTRUCTION
SCIENCE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $335,802 $351,199 $358,418 $395,826 $380,477 Operations & Maintenance $422,293 $418,382 $546,250 $550,144 $622,137
Total $758,095 $769,581 $904,668 $945,970 $1,002,614
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Support 1.0 1.0
Total 3.0 3.0
Loudoun County Public Schools - FY11 Appropriated Budgets 150 DEPARTMENT OF INSTRUCTION
SCIENCE
DESCRIPTION
Loudoun County Public Schools science programs are designed to actively engage students in the process of science and use reasoning processes that build scientific thinking. These programs teach students to know, use, and interpret scientific explanations of the natural world; to generate and evaluate scientific evidence and explanations; to understand the nature and development of scientific knowledge; and to participate productively in scientific practices and discourse.
The LCPS elementary science program focuses on providing active, inquiry-based, and student-centered science experiences for students. Science instruction in elementary grades emphasizes building student skills, making observations, learning about scientific investigation, and developing scientific habits of mind. Students are presented with authentic scientific questions to answer. Teachers make frequent use of materials (science kits, AIMS materials, lab-ware, and other science equipment) that have been provided to each school.
The middle school science program continues to provide active, inquiry-based, and student-centered science experiences for students. Science instruction in the middle schools is built around the framework of the LCPS Core Experiences scientific investigations carried out by every middle school student. The CEs are aligned to the VA SOL, emphasize building student conceptual understanding and understandings of scientific practice, develop scientific habits of mind and scientific skills, and give students experiences with authentic scientific equipment.
At the high school level, the LCPS science offerings are designed to prepare students for continued academic study and eventual entry into the workforce. A variety of courses in the different science disciplines are offered to students. Many students participate in science research through their honors courses, Independent Science Research, and by participating in the LCPS Regional Science & Engineering Fair. Rising 9th grade students are also offered the opportunity to enter the Academy of Science, the LCPS science magnet program.
Loudoun County Public Schools - FY11 Appropriated Budgets 151 DEPARTMENT OF INSTRUCTION
SCIENCE
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries and all related fringe costs for three employees. It also includes salary and fringe costs for part-time help. There are no new positions in the FY11 budget.
OPERATIONS AND MAINTENANCE
Science operations and maintenance funds are used to provide classroom curriculum, equipment, instructional supplies and materials to schools; teacher training and curriculum development; science safety resources; repairs and maintenance of science equipment; and support for the LCPS Regional Science & Engineering Fair.
13.1% increase in Operations and Maintenance reflects the actual cost of preventative maintenance and repairs of microscopes, flex cams, balances & spectrophotometers.
FY09 ACCOMPLISHMENTS
• Conducted the 28th LCPS Regional Science and Engineering Fair. (School Board Goals 1A, 1F, 1G) • Revised Core Experiences (CE) for middle school science initiative, planned for countywide implementation of CEs. (School Board Goals 1C, 1G, 2A) • Continued the HHMI Middle School Science Initiative; trained all middle school science teachers in CEs (School Board Goals 1C, 1G, 2A) • Implemented use of Science Benchmark Assessments at elementary school (grades 3, 4, 5). (School Board Goals 1C, 1G) • Continued support of Science Benchmark Assessments at middle school (6-8) and high school (Earth Science). (School Board Goals 1C, 1G) • Completed the third year of Geospatial Technology course pilotat Heritage High School, planned county-wide implementation for SY 09-10. (School Board Goals 1A, 1F) • Continued the partnership with Howard Hughes Medical Institute. (School Board Goals 1, 2) • Conducted science safety training for new teachers. (School Board Goal 7A) • Offered, in partnership with George Washington University, the first summer genomics institute for girls (GO GIRLS). (School Board Goals 1A, 1F) • Conducted, in partnership with George Washington University, the second summer Genomics Institute for middle and high school teachers. (School Board Goals 1F, 1G, 2A, 2C)
FY11 GOALS
• Conduct the 31th LCPS Regional Science and Engineering Fair. (School Board Goals 1A, 2D, 2E) • Continue the expansion of HHMI funded science Core Experience (CE) in all middle school science classrooms. (School Board Goals 1A, 1C, 2E) • Continue expansion of the HHMI Science Initiative into the high school and/or elementary science program. (School Board Goals 1A, 1C, 2E) • Continue development of summer science enrichment programs for elementary, middle and high school students. (School Board Goals 1A, 1C, 2D, 2E) • Focus on inquiry-based science instruction at elementary, middle and high schools, and develop inquiry experiences for students in all sciences K-12. (School Board Goals 1A, 1C, 2E) • Implement elementary science equipment renewal (year 3); replacement of science kits with durable science equipment. (School Board Goals 1C, 2E, 5A) • Continue the partnership with Howard Hughes Medical Institute. (School Board Goals 2E, 6D) • Continue science safety training for new and returning teachers. (School Board Goals 2E, 4A)
Loudoun County Public Schools - FY11 Appropriated Budgets 152 DEPARTMENT OF INSTRUCTION
SCIENCE
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Odette D. Scovel Director of Curriculum and Instruction Science Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 153 DEPARTMENT OF INSTRUCTION
SOCIAL SCIENCES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $296,474 $323,166 $318,240 $324,202 $322,045 Operations & Maintenance $283,250 $315,110 $251,149 $191,839 $166,732
Total $579,724 $638,276 $569,389 $516,041 $488,777
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Support 1.0 1.0
Total 3.0 3.0
Loudoun County Public Schools - FY11 Appropriated Budgets 154 DEPARTMENT OF INSTRUCTION
SOCIAL SCIENCES
DESCRIPTION
The Social Science Division offers a comprehensive program for the instruction of content and skills in the areas of history, geography, economics, anthropology and world cultures, sociology, government, and psychology. Our program is aimed at developing student awareness of, and appreciation for, these content areas, and at consistently improving students' social science skills and critical thinking abilities so that they become active, involved, competent and thoughtful citizens of Virginia, the United States, and the world. (School Board Goals 1A, 2E)
Programs we have in place to pursue these goals and that, therefore, serve as our priorities are: • Staff training and support for developing conceptual thinking in instructional planning. • The articulation and development of writing and content skills in grades 6-12, and the development of consistent assessments to improve student skills in thinking and writing. • Staff training and support on infusing content lessons with thinking skills and the application of logical and methodical processes to historical inquiry. • Training and support for staff on engaging, student-centered teaching methods - particularly History Alive. • Staff training and support in cultural and diversity awareness and inclusion - in both methodology and in content instruction. • Consistent countywide support for the research projects culminating in the annual high school Social Science Fair. • Curriculum enhancement and development work every summer. • Coordination of social science benchmark assessments at the elementary, middle, and high school levels.
Loudoun County Public Schools - FY11 Appropriated Budgets 155 DEPARTMENT OF INSTRUCTION
SOCIAL SCIENCES
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries for three employees and all related fringe benefits. In FY11 there are no new positions.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials, supplies, and training sessions needed to support the Social Science Office in Curriculum & Instruction. These expenditures cover daily office activities, regular department meetings at all levels (elementary, middle, high), workshop/staff training supplies, Social Science Fair supplies, and professional development sessions.
FY09 ACCOMPLISHMENTS
• Teacher committee for skills articulation completed the skills curriculum document for grade 6. This is based on the previous year's grade 7 document for vertical integration. These documents are to be the partial basis of diagnostic assessments of social science skills. (School Board Goals 1A, 1C, 1D) • Completed the implementation of our content and staff development program under the Teaching American History Grant (with GMU). The grant served three cohorts from 2006 to 2009. (School Board Goals 4b, 4d) • 50 teachers at both the elementary and secondary levels were trained in the History Alive! methodology at summer workshops. (School Board Goals 1G, 4B, 4D) • Trained social science teachers in the infusion of critical thinking models into our instruction of history, government, economics, geography, and elective classes at both the elementary and secondary levels. (School Board Goals 1A, 1C, 2A, 4B, 4D) • Continued the summer program for first-time AP-takers with English, science, and math supervisors, aimed at preparing more students in the skills and work habits demanded in an AP class. (School Board Goals 1A, 1E, 1F, 1G) • Implemented new curriculum for pilot course in 11th grade English/US History. (School Board Goals 1A, 2A, 2B) • Benchmark assessments, for December and April, were created for grades 3, 4, 6, 7, 8, 10, and 11 by teacher committees. The assessments were scored and results were reported in detailed item-analysis format. (School Board Goals 1A, 1C, 1D, 1G, 2A)
Loudoun County Public Schools - FY11 Appropriated Budgets 156 DEPARTMENT OF INSTRUCTION
SOCIAL SCIENCES
FY11 GOALS
• Maintain contact with state and national organizations of social science curriculum and instruction to stay informed and current. (School Board Goals 1A, 1C, 1D, 1E, 2E) • Choose textbooks/resources for K-5 social science curriculum through the formation of a resource committee. (School Board Goals 1A, 1C, 5A, 5E) • Choose text/resources for the new state-mandated course in Economics. (School Board Goals 1A, 1C, 5A, 5E) • Provide teacher training for the new state-mandated course in Economics. (School Board Goals 1A, 2E) • Purchase supplemental resources to support grade 4 SOL revisions. (School Board Goals 1C, 5A) • Provide materials for new 6th, 7th, and 8th grades in western Loudoun. (School Board Goals 1A, 1C, 1D, 1E, 1F, 5A, 5E) • Create curriculum for new high school dual enrollment course in African History. (School Board Goals 1D, 1E, 1F, 2A) • Train high school teachers for AP instruction in Economics, Government, and for 2 new high schools. (School Board Goals 1A, 2E, 4A, 4D) • Continue the AP summer program to prepare 1st-time AP students with important thinking and study skills. (School Board Goals 1A, 1D, 1E, 1F, 2E) • Train teachers, through regular, ongoing workshops in the implementation of critical thinking and conceptual framework models in content instruction. (School Board Goals 1A, 1C, 1D, 2E, 4A, 4D) • Develop electronic essay portfolios for students in grades 6-10 to follow student progress. (School Board Goals 1A, 1C, 1D, 2E) • Continue the redesign of curricular documents K-12 to center on the student - with critical thinking, engaging teaching, and cultural awareness forming the core principles around which to frame content knowledge. (School Board Goals 1A, 1C, 1D, 1E, 2E) • Expand Advanced Placement courses by offering AP Comparative/US Government at all high schools. (School Board Goals 1A, 2E) • Complete the conversion of elementary school classrooms from those employing wall-hanging maps to those using online, projected maps. (School Board Goals 1A, 2E, 5A, 5E)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes William F. Brazier Director of Curriculum and Instruction Social Sciences Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 157 DEPARTMENT OF INSTRUCTION
STARTING TOWARD EXCELLENCE IN PRE-SCHOOL
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $525,153 $671,697 $847,716 $860,813 $818,361 Operations & Maintenance $31,068 $36,400 $32,114 $43,442 $38,201
Total $556,221 $708,097 $879,830 $904,255 $856,562
Positions 8.0 12.0 14.0 14.0 14.0
Staffing FY10 FY11 FTE FTE Teacher 7.0 7.0 Teacher Assistant 7.0 7.0
Total 14.0 14.0
DESCRIPTION
Starting Towards Excellence in Pre-School (STEP) is a state (Virginia Preschool Initiative Grant - VPI) and locally funded program that serves children who are four by September 30. The curriculum is aligned with Virginia's Foundation Blocks for Early Learning and focuses on early literacy and early math instruction, as well as developmentally appropriate social and behavioral expectations. The goal is to close the achievement gap that might exist between the STEP students, who may be referred to as at-risk, and enable them to perform on a level consistent with their more advantaged peers. Criteria for enrollment include residing in a family with income levels within guidelines for free and reduced price lunch or having a single or an unemployed parent. A student who is an English language learner or a student with suspected or identified disabilities is eligible for STEP. Students must reside in a geographical area served by STEP. STEP has a three hour program with a.m. and p.m. sessions. There are a maximum of 15 students per session. Sixteen STEP classes are located at six sites: Evergreen Mill, Rolling Ridge (2 classes), Sterling Elementary (2 classes), Steuart Weller, Sully, and Sycolin Creek.
Loudoun County Public Schools - FY11 Appropriated Budgets 158 DEPARTMENT OF INSTRUCTION
STARTING TOWARD EXCELLENCE IN PRE-SCHOOL
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries and all fringe costs for fourteen employees: seven teachers and seven teaching assistants. There are no new positions in the FY11 budget.
OPERATIONS AND MAINTENANCE
STEP operations and maintenance funds are used to provide instructional materials, training and education, software, and daily snack for children attending the STEP preschool program.
FY09 ACCOMPLISHMENTS
• Awarded a Virginia Preschool Initiative (VPI) grant which was used to fund curriculum work, purchase materials, provide for enrichment experiences, pay for staff development, and pay the salary and benefits for two teachers and two instructional assistants. (School Board Goals 1E, 1G) • Created a Virginia Preschool Initiative (VPI) Steering Committee of school and community based individuals to serve as an advisory group for STEP. (School Board Goals 1B, 1C) • Held a parent workshop to assist with preschool transition to kindergarten and provided enrichment materials for students and parents to use in the summer. (School Board Goal 1B)
FY11 GOALS
• Maintain current program with sixteen (16) classes. (School Board Goals 1E, 1H, 6C)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Dr. Dianne S. Kinkead Director of Curriculum and Instruction Reading, Kindergarten, STEP Pre-School Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 159 DEPARTMENT OF INSTRUCTION
SUMMER IN THE ARTS
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $105,075 $157,839 $74,537 $134,424 $141,504 Operations & Maintenance $14,323 $24,300 $15,803 $38,800 $29,840
Total $119,398 $182,139 $90,340 $173,224 $171,344
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
Summer in the Arts is a dynamic summer experience in the visual, performing, literary, foreign language, culinary, and technical arts. During this summer program, students in rising 6-12 grades are provided opportunities to explore new experiences in the arts or continue to practice and improve skills they have previously learned at home.
Classes will be held for two weeks. The instructional day totals five hours and provides opportunities to take up to four different classes. Transportation is provided. The two week experience will conclude with the Arts Explosion where students may showcase their experiences and performances for their parents, friends, and the public. The cost is $400 per student.
Loudoun County Public Schools - FY11 Appropriated Budgets 160 DEPARTMENT OF INSTRUCTION
SUMMER IN THE ARTS
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries for administrative personnel to prepare and manage Summer in the Arts (SIA) and instructional personnel to operate the program. The total number of teachers is dependent on the number of enrolled students. No new positions are anticipated for the FY11 program.
OPERATIONS AND MAINTENANCE
The Summer in the Arts budget reflects the resources and materials necessary to operate classes, workshops, and performances.
FY09 ACCOMPLISHMENTS
• Added classes to address the different skill and age levels of the students. (School Board Goal 1) • Increased student enrollment in upper level classes. (School Board Goal 1) • Refined the online registration. (School Board Goal 6)
FY11 GOALS
• Provide level three classes to meet the needs and requests of the students, parents, and teachers. (School Board Goals 1E, 2D) • Continue the student intern program for high school students. (School Board Goals 1A, 2D) • Develop the SIA webpage and on-line registration. (School Board Goal 6B)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Melissa A. Pagano-Kumpf and Melvin S. Harmon Director of Curriculum and Instruction Art Supervisor/Music Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 161 DEPARTMENT OF INSTRUCTION
ELEMENTARY EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $15,175,984 $17,420,792 $18,357,196 $18,770,326 $17,691,531 Operations & Maintenance $94,563 $81,210 $115,014 $121,580 $128,118
Total $15,270,547 $17,502,002 $18,472,211 $18,891,906 $17,819,649
Positions 172.1 184.0 195.0 199.0 199.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 1.0 1.0 Principal 52.0 50.0 Assistant Principal 43.0 44.0 Support 102.0 103.0
Total 199.0 199.0
Loudoun County Public Schools - FY11 Appropriated Budgets 162 DEPARTMENT OF INSTRUCTION
ELEMENTARY EDUCATION
DESCRIPTION
The Elementary Education Division works to promote academic excellence in an inclusive environment, to enhance educational opportunities and equity for all elementary students, and to improve the quality of teaching through high-caliber educational leadership. The Director and Supervisor of Elementary Education are responsible for the supervision and evaluation of elementary principals. The Director provides principals with ongoing, research-based professional development to strengthen the connection between vision and action. This division works with principals to ensure that school improvement plans are developed collaboratively with members of the school community and that decisions are based on student achievement data along with other specific school-level indicators. The Supervisor of Elementary Education provides direct support to assistant principals in the areas of building leadership capacity and reporting student disciplinary data.
The Elementary Education Division makes staffing projections and allocates K-5 classroom teachers to maximize student success through the equitable distribution of human and financial resources. The selection process for the Agnes Meyer Outstanding Teacher Award is coordinated by this division to recognize and honor educators possessing the finest attributes of their profession. This division also oversees the regional summer school programs and the “Early Back” classes located at local schools.
When elementary parents raise policy or procedural issues related to local schools, this division is responsible for clarifying the issues and taking appropriate action to assist the parents and school in establishing a productive, working relationship focused on increased student satisfaction and success.
Loudoun County Public Schools - FY11 Appropriated Budgets 163 DEPARTMENT OF INSTRUCTION
ELEMENTARY EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for elementary principals, assistant principals, and secretaries and all related fringes. There are two additional positions in the FY11 budget for new school openings: 1.0 Assistant Principal, and 1.0 School Secretary. As a cost containment measure, four small elementary school principals were reduced to half-time at Aldie, Hillsboro, Lincoln, and Middleburg for a 2.0 FTE reduction in principal staffing. The State Standards of Quality requires only a half-time principal for schools with less than 300 students.
OPERATIONS AND MAINTENANCE
In addition to materials and supplies needed to support the regular office functions, Operations and Maintenance includes postage for all elementary schools based on an allocation of $3.06 per student.
FY09 ACCOMPLISHMENTS
• All 50 elementary schools received full accreditation status with 43 meeting requirements for Adequate Yearly Progress. (School Board Goals 1D, 1E, 1G, 1H, 1I) • Increased the number of elementary Early Back programs (FY09=11, FY10=14) for students needing extra help to prepare for Standards of Learning (SOL) tests. (School Board Goals 1D, 1E, 1G) • Raised expectations for consistency and quality during the creation of 50 annual School Improvement Plans. Assisted principals in analyzing subgroup achievement and establishing appropriate intervention strategies for the 2008-2009 school year. (School Board Goals 1, 2A, 3, 5A, 5C, 6A, 6B, 6C, 6D, 6E) • Completed writing and final revisions of the new, standards-aligned elementary report cards (K-5) and the accompanying teachers' manuals. (School Board Goals 1I, 2A, 6A) • Developed and published information (e.g., brochures, PowerPoint presentation) to assist parents in their transition to a new student performance reporting system. (School Board Goal 6A) • Provided staff development activities for principals and assistant principals during monthly meetings to expand their administrative knowledge and to increase their instructional expertise. This included training in the changes associated with the new elementary report card system - CLARITY!, Phase 1. (School Board Goals 1, 2A, 6A) • Kindergarten teachers began using a districtwide rubric for Language Arts and Mathematics to improve consistency of reporting student progress. (School Board Goals 1C, 1D, 1E, 1G, 1H, 1I, 2A, 5C, 2A) • Continued implementation of full-day kindergarten program for targeted, age-eligible students (nine classes at eight regional locations). (School Board Goals 1B, 1I) • Nominations for recognition in the Agnes Meyer Outstanding Teacher Award program increased from 12 submissions in FY08 to 35 in FY09. (School Board Goal 4D)
Loudoun County Public Schools - FY11 Appropriated Budgets 164 DEPARTMENT OF INSTRUCTION
ELEMENTARY EDUCATION
FY11 GOALS
• Provide administrative support and give priority in the allocation of resources to elementary schools that may need assistance in making Adequate Yearly Progress (AYP). This goal addresses not only necessary remediation strategies, but also expanded learning opportunities. (School Board Goals 1B, 1D, 1E, 1F, 1G, 1H, 3, 4A, 4B, 4C, 5A) • Provide administrative support to result in the successful opening of one new elementary school in Fall 2010. (School Board Goals 1C, 1D, 1E, 1F, 1G, 1H, 3, 4A, 4B, 4C, 5A) • Publish and implement teacher-designed grading rubrics in all first and second grade classrooms to improve consistency of report card grades districtwide. Note: Kindergarten teachers began using a districtwide rubric for Language Arts and Mathematics in FY10. (School Board Goals 1C, 1D, 1E, 1F, 1G, 2E, 6F) • Develop teacher-designed grading rubrics for all core content areas in grades 3-5 for FY12 implementation. (School Board Goals 1C, 1D, 1E, 1F, 1G, 2E, 6F) • Maintain the high number (35) of nominees submitted for recognition in the Agnes Meyer Outstanding Teacher Award program. (School Board Goal 4D) • Assist in implementing division and school-level remediation initiatives throughout the district. (School Board Goals 1B, 1D, 1E, 1F, 1G, 1H, 4B) • Increase parent input into the development of individual School Improvement Plans. (School Board Goals 6A, 6B, 6D, 6E, 6F)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Dr. W. Michael Martin Assistant Superintendent for Instruction Director of Elementary Education
Loudoun County Public Schools - FY11 Appropriated Budgets 165 DEPARTMENT OF INSTRUCTION
SUMMER SCHOOL
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $1,737,070 $2,593,150 $2,586,265 $2,683,587 $1,646,666 Operations & Maintenance $21,407 $19,154 $33,248 $38,793 $19,558
Total $1,758,477 $2,612,304 $2,619,513 $2,722,380 $1,666,224
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
Loudoun County Public Schools - FY11 Appropriated Budgets 166 DEPARTMENT OF INSTRUCTION
SUMMER SCHOOL
DESCRIPTION
Summer school provides students the opportunity to participate in intensive, academic instruction in specific content areas. Elementary students who require additional opportunities for direct instruction in a small class setting participate at the recommendation of their classroom teachers. The instruction at the elementary level is geared toward strengthening the skills needed to meet federal, state, and local expectations for grade level achievement. Teachers provide individualized instruction in reading and math. Middle school students may be encouraged by their counselors to repeat a course during the summer; however, many of them enroll in summer courses to accelerate their academic program.
Summer school is a critical component of the total instructional program. In the elementary program, the intended outcome is that students gain new skills and strategies in reading and math, become more proficient at problem solving, and develop the greater confidence that will assist them in the academic challenges they may face. At the middle school level, students are working toward developing skills, gaining knowledge, and increasing confidence.
There will be six summer school sites for Elementary and one Middle School summer site.
Previous tuition rates (2008-2009) were: Elementary $275 Middle School $450
Loudoun County Public Schools - FY11 Appropriated Budgets 167 DEPARTMENT OF INSTRUCTION
SUMMER SCHOOL
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes part-time salaries for summer school principals, deans, secretaries, librarians, and teachers (including TRTs). Teacher assistants are employed as needed for Special Education and ESL classes. Guidance counselors are employed at the secondary level.
OPERATIONS AND MAINTENANCE
Operations costs are absorbed through the Offices of Elementary and Middle School Education and the Department for Pupil Services.
FY09 ACCOMPLISHMENTS
• Successfully placed students eligible for the elementary summer school program in the areas of regular education, special education, and English as a Second Language. (School Board Goal 1) • Acquired teaching staff for an increasingly diverse summer school population. The 2009 Summer School Program included 1,353 elementary students, 475 middle school students, and 1,761 high school students enrolled. (School Board Goals 1, 4) • Implemented summer school teacher training sessions to address the diverse academic needs of the summer school student population. (School Board Goals 1, 2, 4) • Increased the scope of remediation efforts to reflect implementation of the SOL objectives. (School Board Goals 1, 2) • Processed student registrations for each of the sites, coordinating efforts with other departments in the school division and acquiring interpreters when needed to facilitate the registration process. Enhanced the online registration and information management for elementary students. (School Board Goals 1, 6B) • Implemented a systematic approach to data collection in the area of reading to support future program recommendations. (School Board Goals 1A, 1D, 1F) • Expanded the ESL summer school program to include kindergarten at five sites. (School Board Goals 1, 4)
FY11 GOALS
• Plan and deliver specific preparation for Standards of Learning (SOL) tests for students in grades 3-8. (School Board Goals 1A, 1C, 1D, 1E, 1F, 1G, 1H) • Allocate summer school staffing to accommodate enrollment growth in LCPS as well as to support enrollment growth related to SOL test preparation and additional remediation activities. (School Board Goals 1A, 1C, 1D, 1E, 1F, 1G, 1H, 1I, 4) • Strengthen primary grade students’ achievement in language arts and math. (School Board Goals 1A, 1C, 1D, 1E, 1F, 1G, 1H, 1I) • Provide staff development opportunities for summer school teachers. (School Board Goals 2E, 4A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Dr. W. Michael Martin Assistant Superintendent for Instruction Director of Elementary Education
Loudoun County Public Schools - FY11 Appropriated Budgets 168 DEPARTMENT OF INSTRUCTION
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Loudoun County Public Schools - FY11 Appropriated Budgets
169 DEPARTMENT OF INSTRUCTION
HIGH SCHOOL EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $7,956,900 $8,671,740 $8,688,297 $9,342,110 $9,335,889 Operations & Maintenance $330,415 $420,756 $426,746 $517,310 $516,332
Total $8,287,315 $9,092,496 $9,115,043 $9,859,420 $9,852,221
Positions 93.0 95.0 95.0 101.0 110.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Principal 12.0 12.0 Assistant Principal 33.0 35.0 Support 55.0 62.0
Total 101.0 110.0
Loudoun County Public Schools - FY11 Appropriated Budgets 170 DEPARTMENT OF INSTRUCTION
HIGH SCHOOL EDUCATION
DESCRIPTION
The Office of High School Education works to promote individual achivement and personal growth in an inclusive environment, to enhance educational opportunities and equity for all high school students, and to improve the quality of teaching through high-caliber educational leadership. The Director of High School Education is responsible for the supervision and evaluation of high school principals and provides ongoing, research-based professional learning for increased consistency and innovation towards core goals.
This division works with principals to ensure that school improvement plans are developed collaboratively with members of the school community and that decisions are based on student achievement data along with other specific school-level indicators. The High School Education Division also provides direct support to assistant principals and aspiring administrators in the areas of building leadership capacity, of promoting efficient school operations, and of reporting student disciplinary data.
The High School Education Division makes staffing projections and allocates classroom teachers, grades 9-12, to maximize student success through the equitable distribution of human and financial resources. This division also oversees the high school summer school programs, field trip approvals, and alternative education placements as well as providing support for the high school debate program, SACS accreditation, and graduation.
When high school parents raise policy or procedural issues related to local schools, this division is responsible for clarifying the issues and taking appropriate action to assist the parents and school personnel in establishing a productive, working relationship focused on increased student satisfaction and success.
Loudoun County Public Schools - FY11 Appropriated Budgets 171 DEPARTMENT OF INSTRUCTION
HIGH SCHOOL EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
Personnel include salaries for the following high school and Academy of Science staff: principals, director, assistant principals, and bookkeepers and main office staff. There are nine additional positions in the FY11 budget for new school openings: 2.0 Assistant Principals, 2.0 Attendance Secretaries, and 5.0 Secretaries.
OPERATIONS AND MAINTENANCE
Materials and supplies needed to support office functions are included as well as postage for all high schools. This includes funding for alternative placement of specified students, debate team costs, principal training and accreditation costs, and materials and supplies for high school graduations.
FY09 ACCOMPLISHMENTS
• Nine of ten high schools attained Adequate Yearly Progress (AYP) as defined in the NCLB Act. (School Board Goal 1) • All ten high schools continued to earn the rating of Fully Accredited. (School Board Goal 1) • A result of 3.6% increase in participation in Advanced Placement classes for all students. (School Board Goal 1) • A result of 3.4% increase in participation in Advanced Placement classes for minority students. (School Board Goal 1) • The on-time graduation rate for Loudoun County Public High Schools class of 2009 was 93.6%. (School Board Goal 1) • Average SAT scores increased 18 points to 1,593. (School Board Goal 1) • Four high schools earned the Governors Award for Academic Excellence. Four other high schools earned the Virginia Board of Education's Excellence Award. (School Board Goal 1) • LCPS graduates in 2009 earned $20.6 million in post secondary scholarships, a 19.6% increase. (School Board Goal 1) • Provided alternative education services for over 60 students. (School Board Goal 2) • Provided professional development for high school principals to improve leadership skills. (School Board Goals 1, 4) • Provided leadership development training for high school assistant principals to expand their administrative knowledge and increase their instructional expertise. (School Board Goals 1, 4)
Loudoun County Public Schools - FY11 Appropriated Budgets 172 DEPARTMENT OF INSTRUCTION
HIGH SCHOOL EDUCATION
FY11 GOALS
• Assist high school principals to achieve AYP targets, full accreditation, and school board goals. (School Board Goal 1) • Assist high school principals in promoting student achievement as monitored through various indicators to include graduation data, enrollment data, and standardized test scores. (School Board Goal 1) • Assist in the implementation of division and school improvement initiatives at the high school level. (School Board Goal 1) • Provide support and give priority in the allocation of resources to high schools that may need targeted assistance. (School Board Goal 1) • Provide administrative support to result in the successful opening of new high schools in Fall 2010. (School Board Goals 1, 3, 4, 5, 6) • Monitor data about student achievement. (School Board Goal 1) • Monitor data about student discipline to ensure that students of different races committing the same type of offense with the same mitigating factors are disciplined similarly and help to reduce overall recidivism in student infractions. (School Board Goals 1, 6, 7) • Provide professional development for high school principals and assistant principals to improve leadership skills. (School Board Goals 1, 4)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman David A. Spage Assistant Superintendent for Instruction Director of High School Education
Loudoun County Public Schools - FY11 Appropriated Budgets 173 DEPARTMENT OF INSTRUCTION
INSTRUCTIONAL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $361,368 $433,197 $423,684 $351,534 $331,691 Operations & Maintenance $1,949 $2,337 $2,317 $1,750 $1,527
Total $363,317 $435,534 $426,001 $353,284 $333,218
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Analyst 1.0 1.0 Support 1.0 1.0
Total 3.0 3.0
DESCRIPTION
The Director provides leadership and coordination in developing programs for the Office of Instructional Services. Program supervision and responsibilities include administration of federal programs (No Child Left Behind), Head Start, instructional technology, library/media services, outreach, staff development and technology resource.
Loudoun County Public Schools - FY11 Appropriated Budgets 174 DEPARTMENT OF INSTRUCTION
INSTRUCTIONAL SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for three Instructional Services employees and all related fringe benefits.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide funding for materials, office supplies, training and continuing education for the Office of Instructional Services.
FY09 ACCOMPLISHMENTS
• Outreach Office and the Staff Development Office expanded and enhanced equity training for all LCPS staff. (School Board Goal 1) • Supported Phase I of the new instructional management system C.L.A.R.I.T.Y. with the implementation of the new standards based elementary report card. (School Board Goals 1, 2) • Developed LCPS training module, Pathways to Literacy, for primary grades to replace Steps to Literacy. (School Board Goals 1, 2) • Outreach Office established new partnerships with county and private agencies to provide support to needy families. (School Board Goal 1) • Instructional Technology Services and Loudoun Technology Resource Teachers successfully installed and supported teacher professional development for classroom interactive whiteboards at all LCPS middle schools. (School Board Goals 1, 2, 4) • Loudoun VITAL, a technology leadership professional development program, provided training and online workshops to support instruction and communication for principals, assistant principals, and guidance directors. (School Board Goals 1, 2, 4) • Implemented Safari Montage Creation Station allowing schools and instructional supervisors to develop and share instructional content division-wide. (School Board Goals 1, 2) • Implemented Phase I of Active Directory on the instructional network. (School Board Goal 5) • Helped to build the capacity of Equity Teams to lead colleagues in professional learning that will result in the elimination of the disparity in acceptance, appreciation, and achievement within and among all racial, ethnic, cultural, gender and socio-economic stakeholder groups. (School Board Goals 1, 2, 4, 6, 7)
FY11 GOALS
• Support Phase II of the implementation of C.L.A.R.I.T.Y. instructional management system by adding assessment, curriculum and implementing at the secondary level. (School Board Goal 1) • Complete the rollout of Active Directory to all schools. (School Board Goals 2, 5) • Complete the technology refresh for 22 schools. (School Board Goals 2, 5) • Provide equity training to all new LCPS staff. (School Board Goal 1) • Complete Phase III of the installation of Promethean Interactive boards in all elementary classrooms. (School Board Goals 1, 2, 5) • Implementation of Pathways to Literacy Program as LCPS' primary reading program. (School Board Goal 1) • Continue to provide professional development that meets the individual, school-site and division goals. (School Board Goals 1, 4)
Loudoun County Public Schools - FY11 Appropriated Budgets 175 DEPARTMENT OF INSTRUCTION
INSTRUCTIONAL SERVICES
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Preston L. Coppels Assistant Superintendent for Instruction Director of Instructional Services
Loudoun County Public Schools - FY11 Appropriated Budgets 176 DEPARTMENT OF INSTRUCTION
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Loudoun County Public Schools - FY11 Appropriated Budgets
177 DEPARTMENT OF INSTRUCTION
INSTRUCTIONAL TECHNOLOGY
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $3,084,338 $3,437,802 $3,721,877 $3,778,116 $3,543,740 Operations & Maintenance $5,543,278 $11,545,440 $9,958,734 $7,364,581 $6,814,346 Capital Outlay $419,250 $353,602 $48,860 $94,740 $714,500
Total $9,046,866 $15,336,844 $13,729,471 $11,237,437 $11,072,586
Positions 50.0 52.0 52.0 52.0 52.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 2.0 2.0 Coordinator 1.0 1.0 Engineer 8.0 8.0 Maintenance 9.0 9.0 Specialist 1.0 1.0 Technician 30.0 30.0
Total 52.0 52.0
Loudoun County Public Schools - FY11 Appropriated Budgets 178 DEPARTMENT OF INSTRUCTION
INSTRUCTIONAL TECHNOLOGY
DESCRIPTION
Instructional Technology is comprised of Instructional Technology Services (ITS) and Audio Visual Services (AVS). Administrative support, the AV shop, and the engineer core are housed in the Ashburn Staff Training Center. The bulk of the technical support staff are school-based itinerants responsible for clusters of schools.
ITS provides all students with access to appropriate educational technology for classroom instruction while providing accessible and reliable technical support. This branch of the department is responsible for the design, configuration, procurement, and support of over 180 servers, 23,000 computers, 4,000 laptops, and over 5,000 peripheral devices. ITS, after consultation with instructional supervisors and other departments, is responsible for the testing, evaluation, documentation, installation, and maintenance of over 440 instructional software applications and titles. One section of this branch is responsible for the design and configuration of all LCPS school based wired and wireless computer networks; the installation and support of all LCPS data network circuits; and the procurement, installation, and support of over 4,500 pieces of data network electronics (e.g. routers, switches, and wireless access points).
The AVS branch of the department provides all students with quality audio visual services and equipment that will support a variety of learning styles and promote successful educational experiences. AVS is responsible for coordinating standards, acquiring, deploying, and maintaining new and replacement audio video systems. This involves the repair and service of over 300,000 pieces of AV equipment (e.g. TVs, DVD/VCRs, sound/PA systems, and LCD projectors), including over 3,000 interactive white boards. They provide extensive AV set-up and support to the August staff development days as well as for other LCPS meetings and events. The AV shop is also responsible for the installation and repair of computer network cable and data communications drops.
The department works closely with the Construction department to coordinate IT/AV services for all new school and renovation projects.
The department of Instructional Technology Services provides timely, professional technical support and services to meet the educational goals of Loudoun County Public Schools.
Loudoun County Public Schools - FY11 Appropriated Budgets 179 DEPARTMENT OF INSTRUCTION
INSTRUCTIONAL TECHNOLOGY
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for 52 Instructional Technology Services employees, overtime required for periods of peak work loads and all related fringes.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed to maintain 27,000 PCs and laptops, 185 servers, and over 5,200 peripheral devices; as well as materials and supplies needed to maintain 3,500 interactive white boards and over 300,000 pieces of diversified audio visual equipment. Contractual services are used to provide specialized support.
CAPITAL OUTLAY
Capital outlay expenditures provide components, materials and supplies needed for the replacement of school intercom systems.
FY09 ACCOMPLISHMENTS
• Installed 4,983 PCs, 456 laptops, 101 laser jet printers, and 77 color laser jet printers in 24 (16E/3M/5H) schools to complete the remaining portion of the FY08 partial computer technology replacement cycle which was split due to budget constraints. (School Board Goal 5) • Installed 48 servers, 4,307 PCs, 648 laptops, 995 desk jet printers, 100 laser jet printers, 73 color laser jet printers, and 118 scanners in 18 (12E/5M/1H) schools, C.S. Monroe, and Douglass school in the scheduled FY09 computer technology replacement cycle. (School Board Goal 5) • Upgraded the network electronics in 18 schools (12E/3M/3H). (School Board Goal 5) • Provided continued learning opportunities to students through increased access to computer labs after hours; teachers and staff provided more than 857 hours of additional lab time in 33 computer labs. (School Board Goals 1, 5) • 14 Network Specialists and 12 Computer Technicians completed over 10,400 trouble call tickets in support of instructional users, networks, computers and peripheral devices. (School Board Goal 5) • Four (4) technicians repaired over 1,500 pieces of audio visual equipment and made more than 700 service calls to schools. (School Board Goal 5) • Two (2) technicians completed more that 930 service calls for interactive white board maintenance, service, and repairs. (School Board Goal 5) • Six (6) technicians assembled and delivered 67 mobile interactive white board systems to 21 (9E/12M) schools and one to the LCPS Air & Space Museum classroom. (School Board Goal 5) • Six (6) technicians coordinated and installed over 100 pieces of audio video equipment in more than 13 locations in support of the district wide staff development days. (School Board Goal 4) • Three (3) technicians designed, configured, and installed a new sound system in the Loudoun Valley High School auditorium. (School Board Goal 4) Improved or provided closed circuit video capabilities to five (5) schools to facilitate live morning shows and announcements. (School Board Goal 5) • Two (2) cable technicians installed more than 90 new data drops and wireless access points, and repaired over 180 computer network data drops. (School Board Goal 4)
Loudoun County Public Schools - FY11 Appropriated Budgets 180 DEPARTMENT OF INSTRUCTION
INSTRUCTIONAL TECHNOLOGY
FY11 GOALS
• Maintain software inventories that meet technical support needs, quality standards, curricular needs as defined by Loudoun County Public Schools and the Virginia Standards of Learning and are necessary for the proper operation, security, and maintenance of computers and networks. (School Board Goals 1, 5) • Provide technical support through school cluster-based technicians and network specialists and, when necessary, through contractual services that specialize in certain aspects of computer hardware, networks, and telecommunications. (School Board Goal 5) • Complete the partial FY10 computer technology replacement cycle by replacing the remaining computers, laptops, and peripheral devices in 18 (12E/3M/3H) schools. (School Board Goal 5) • Use the Virginia DOE technology grant to offset the costs of the technology replacement cycle in 18 (12E/3M/3H) schools. (School Board Goals 1, 5) • Expand the new instructional management system (Clarity) into all secondary schools. (School Board Goal 5) • Provide maintenance and support of audio visual equipment, school intercoms, and public address systems. (School Board Goal 5) • Offset the cost of wireless network equipment to support online Standards of Learning (SOL) testing. The FY11 network equipment replacement includes twelve elementary, three middle, and three high schools.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Michael D. Larson Director of Instructional Services Instructional Technology Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 181 DEPARTMENT OF INSTRUCTION
LIBRARY/MEDIA SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $11,375,460 $12,732,742 $13,098,529 $13,496,504 $12,105,820 Operations & Maintenance $1,727,442 $1,810,887 $1,428,025 $1,409,212 $1,384,991 Capital Outlay $7,990 $0 $0 $0 $0
Total $13,110,892 $14,543,629 $14,526,554 $14,905,716 $13,490,811
Positions 161.0 171.5 180.0 180.0 173.5
Staffing FY10 FY11 FTE FTE Supervisor 3.0 2.0 Librarian 100.5 92.0 Library Assistant 70.5 73.5 Support 6.0 6.0
Total 180.0 173.5
DESCRIPTION
Library Media Services supports the libraries in every school by providing a range of activities, services, and materials designed to promote learning and information literacy. Additionally, Library Media Services operates the Instructional Materials Center (IMC) which circulates materials to schools to support curriculum, and operates the Professional Library and Media Production Center. Library Central Services, operating from the Round Hill Center is responsible for the acquisition, processing and cataloging of new materials for all school libraries.
Loudoun County Public Schools - FY11 Appropriated Budgets 182 DEPARTMENT OF INSTRUCTION
LIBRARY/MEDIA SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and all fringe costs for 2 Supervisors, 92 Library Media Specialists, 73.5 Library Assistants, and 6 Support positions. The FY11 budget reflects an overall 6.50 staffing decrease which includes 5 new positions (2 Library Media Specialists and 3 Library Assistants) for the opening of the 2 new high schools and 1 new elementary school, a 10.5 reduction in Library Media Specialists, and the elimination of the Library/Media Services Supervisor.
OPERATIONS AND MAINTENANCE
Operation and Maintenance expenditures provide the books, periodicals, AV items, subscription databases, video-on-demand, and supplies for 79 school libraries and the Instructional Materials Center and Round Hill Center. This includes maintaining the equipment and supplies for two Production Centers.
FY09 ACCOMPLISHMENTS
• Completed the Information Literacy Handbook and Plan. (School Board Goals 1, 2) • Opened Research Reference Library at C.S. Monroe Technology Center with media and reference material. (School Board Goals 1, 2, 5) • Uploaded successfully in Safari Montage locally produced video for Professional Development and Instruction. (School Board Goals 1, 2, 5) • Completed implementation of the production center at the Round Hill Center. (School Board Goals 1, 2) • Saved $86,906.00 for 76 sites using a primary vendor for ordering books and materials. (School Board Goal 5) • Saved $74,556 for Kenneth Culbert Elementary School using a primary vendor for Opening Day collection. (School Board Goal 5) • Cataloged and/or processed 69,263 pieces of media. (School Board Goals 1, 2, 5)
FY11 GOALS
• To implement the Information Literacy Plan. (School Board Goals 1, 2) • To realign Harmony Middle School and Loudoun Valley High School collections to reflect changes in grade levels ($15,000 each). (School Board Goals 1, 2, 5)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Preston L. Coppels Assistant superintendent for Instruction Director of Instructional Services
Loudoun County Public Schools - FY11 Appropriated Budgets 183 DEPARTMENT OF INSTRUCTION
OUTREACH PROGRAM
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $664,821 $782,985 $621,688 $865,478 $846,100 Operations & Maintenance $78,087 $133,100 $64,438 $101,769 $90,434
Total $742,908 $916,085 $686,125 $967,247 $936,534
Positions 2.0 2.0 2.0 2.0 2.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 1.0 1.0
Total 2.0 2.0
DESCRIPTION
The Office of Outreach Programs provides management, supervision, training and workshop development for 75 Parent Liaisons within Loudoun County Public School System. The Parent Liaisons' efforts are blended with the volunteer coordinator of each school to serve the student and families within the school and the community. The Outreach Office supports, collaborates with, and assists departments within the division to promote staff development and program functionality and transparency. Equity and Diversity Training, Loudoun Vital-Communicating With Diverse Populations, Title I assistance, and Student Forums are the initiatives the Outreach Office supports. The Outreach Office catalogs and disperse materials and resources, that supports Equity Teams that are in each of our Loudoun schools.
The Outreach Office manages and supports programs that will enhance the lives of students and citizens of Loudoun County. Every child born in Loudoun County is provided with books through the Books for Babies Program. When a child starts kindergarten, the Outreach Program provides parents with a Kindergarten Packet that will help the family to orientate the child to the Loudoun County Public School System. The Outreach Office connects the needs of our students and families by partnering with local business and community organizations.
Loudoun County Public Schools - FY11 Appropriated Budgets 184 DEPARTMENT OF INSTRUCTION
OUTREACH PROGRAM
EXPLANATION OF COSTS:
PERSONNEL
Includes salaries for two full-time employees and for part-time employees (parent liaisons). No addition to staff is requested for FY11.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed to operate the Outreach Office and Parent Involvement activities.
FY09 ACCOMPLISHMENTS
• Rejuvenated The Books For Babies Program with new reading materials and awareness marketing plan. (School Board Goals 6, 7) • Established budget modification protocol to assist principals in tracking their wage cost pertaining to the Parent Liaison Program. (School Board Goals 4, 6) • Established new Equity Professional Development Workshop Training for Custodians and Maintenance Staff. (School Board Goals 4, 6, 7) • Developed Material and Resource Analysis to support Equity Teams within all Loudoun County Schools. (School Board Goals 1, 2, 6) • Developed a presentation training for Equity Teams using the book "Using Equity Audits to Create Equitable and Excellent Schools. (School Board Goals 1, 2, 6, 7) • Collaborated with the Departments of Social Science, Gifted, English As A Second Language (ESL) Personnel, Department of Instruction to achieve initiatives to present training and informational studies. (School Board Goals 1, 2, 6, 7) • Successfully supported the efforts of The Minority Student Achievement Advisory Committee (MSAAC) for the Third Annual Parent Symposium. (School Board Goals 1, 2, 6, 7A) • Collaborated with the Department of (ESL) English As a Second Language to facilitate a course called "Teaching in a Multicultural Environment". (School Board Goals 1, 2, 4) • Established community connectors, Neediest Kids/Bridges to Success, Virginia Regional Transit, Loudoun Inova Hospital, Mckinney Vinto Program. (School Board Goals 1, 6, 7) • Serve on Loudoun County School Health Advisory Board, Loudoun County Reclassification Committee, DOI Equity Team Committee (School Board Goals 1, 6, 7)
FY11 GOALS
• To enhance Equity Training for LCPS staff in cooperation with the Office of Staff Development and consultants. • Continue support of Equity Teams by presenting Equity Audits Training. • Establish a student/teacher forum in one high school and one middle school to address equity in the class room, student participation, and success in the classroom. • Formalized the distribution of resources and materials given by the Neediest Kids/ Bridges to Success Program.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Wendall T. Fisher Director of Instructional Services Outreach Programs Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 185 DEPARTMENT OF INSTRUCTION
STAFF DEVELOPMENT
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $1,338,410 $1,271,213 $1,343,033 $1,764,417 $1,128,595 Operations & Maintenance $1,986,481 $2,556,247 $2,200,543 $2,080,919 $1,877,709 Capital Outlay $0 $5,601 $0 $0 $0
Total $3,324,891 $3,833,061 $3,543,576 $3,845,336 $3,006,304
Positions 4.0 5.0 5.0 5.0 5.0
Staffing FY10 FY11 FTE FTE Supervisor 2.0 2.0 Support 3.0 3.0
Total 5.0 5.0
Loudoun County Public Schools - FY11 Appropriated Budgets 186 DEPARTMENT OF INSTRUCTION
STAFF DEVELOPMENT
DESCRIPTION
The Staff Development Office provides high quality, timely, relevant, and continuous professional growth experiences for staff members. These experiences are data-driven, results-based, and are designed to address staff needs at all levels of development. Ongoing, planned engagement in professional learning ultimately leads to enhanced student performance and achievement. Programs are aligned with the National Staff Development Standards for Staff Development to improve the knowledge, skills, attitudes and aspirations of staff members to enhance learning of all students.
The Teacher Mentor Program - Lead Mentors, Mentors and Instructional Coaches provide ongoing support for beginning teachers, teachers new to Loudoun, veteran Loudoun teachers (identified by their principals as in need of assistance), and veteran teachers needing targeted assistance to successfully apply knowledge and skills in new teaching assignments.
Loudoun County Public Schools - FY11 Appropriated Budgets 187 DEPARTMENT OF INSTRUCTION
STAFF DEVELOPMENT
EXPLANATION OF COSTS:
PERSONNEL
Includes salaries for 5 employees and for part-time employees for periods of peak work loads and all related benefits. No new positions are being requested.
OPERATIONS AND MAINTENANCE
Operations and maintenance funds provide materials and supplies to support ongoing professional development across the system including but not limited to programs addressing local school and system wide needs in Equity, the Teacher Mentor Program, Pathways to Literacy, Leadership Development, History Alive!. This includes allotments to schools for locally designed and delivered professional development and the use of PD 360, the on-demand, video-based, professional development program, and other resources being utilized system wide.
FY09 ACCOMPLISHMENTS
• Teacher Mentors, Lead Mentors and an Instructional Coaches provided ongoing support to new hires, teachers entering new teaching assignments, and struggling veteran teachers as identified by principals. (School Board Goals 1, 4, 7) • Over 800 Staff Development courses, workshops, and training sessions were conducted to achieve LCPS, SOL, NCLB and AYP goals. (School Board Goals 1, 4, 7) • Leadership capacity was enhanced for all principals through The McREL Balanced Leadership Training; 16 teachers are enrolled in The Loudoun Leadership Fellows (LLF) program, 12 teachers, deans and APs completed the Aspiring Principal Series; 16 new administrators attended the New Administrator Institute; and LCPS participated in the Northern Virginia School Leadership Center partnership with George Mason University. (School Board Goals 1, 4, 7) • Summer activities designed and delivered by the Core Instructional Supervisors addressed the needs of new and returning SALTS and Department Chairs from all 23 secondary schools. (School Board Goals 1, 4, 7) • LCPS again conducted the largest educational conference in the Commonwealth of Virginia involving nearly 6,000 staff members, providing over 500 professional development sessions over two days; designed and delivered by LCPS staff and guest practitioners, under the guidance and direction of the Departments of Instruction, Instructional Technology Services and Pupil Services. (School Board Goals 1, 4, 7) • Schools and school clusters engaged in locally designed professional learning in support of cluster and school improvement goals for all 75 schools. (School Board Goals 1, 4, 7) • School-based licensed employees and central office personnel engaged in professional learning in the area of Equity. (School Board Goals 1, 2, 4, 7) • LCPS provided all licensed staff with access to PD 360; an on-demand, video-based, professional learning resource with over seventy (70) programs in sixteen (16) areas of study. All licensed staff have access 24/7. (School Board Goals 1, 2, 4, 7) • The Beginning Teacher Institute provided induction and orientation information over two days for nearly 300 novice teachers. (School Board Goal 4) • The workshop series " Best Practices for Best Teachers" was provided by trained LCPS master teachers to assist teachers with classroom management and instructional practices. (School Board Goals 1, 4, 7)
Loudoun County Public Schools - FY11 Appropriated Budgets 188 DEPARTMENT OF INSTRUCTION
STAFF DEVELOPMENT
FY11 GOALS
• Provide professional learning experiences for staff in all schools and offices to achieve Equity by creating and sustaining a positive climate, establishing caring relationships, demonstrating high expectations, implementing culturally responsive practices and maintaining inclusive community involvement. (School Board Goals 1, 4, 6, 7) • Refine the development, delivery, and evaluation of division wide professional learning opportunities linked to NSDC (National Staff Development Council) standards to better support LCPS Mission and Goals. (School Board Goals 1, 4, 7) • Build the capacity of Equity Teams to lead colleagues in professional learning that will result in the elimination of the disparity in acceptance, appreciation, and achievement within and among all racial, ethnic, cultural, gender and socio-economic stakeholder groups. (School Board Goals 1, 4, 7) • Provide differentiated professional learning for all staff through the effective use of PD 360 and other resources. (School Board Goals 1, 4, 7) • Provide a Teacher Mentor Program to better address the needs of teachers new to the profession, new to LCPS, new to their assignment, and veteran teachers. (School Board Goals 1, 4, 7) • Support the continued implementation of the Pathways to Literacy Program to improve grade level reading proficiency. (School Board Goals 1, 4) • Support school-based and central office leaders in their efforts to refine the School Improvement Plan process during retreats and follow-up activities to examine data, target resources, refine practices, to eliminate the achievement gap, and meet annual AYP objectives. (School Board Goals 1, 4, 7) • Continue and refine programs to build leadership capacity at all levels in ongoing partnerships with area universities and other entities. (School Board Goals 1, 4, 7) • Refine professional learning opportunities to build capacity of school-based staff developers to design and deliver site-based, job-embedded professional learning opportunities to enhance the knowledge, skills, and aspirations of staff to address needs identified in School Improvement Plans. (School Board Goals 1, 4, 7)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels John P. OConnor Director of Instructional Services Staff Development Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 189 DEPARTMENT OF INSTRUCTION
TECHNOLOGY RESOURCE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $8,767,643 $9,842,719 $10,452,187 $10,864,327 $10,658,694 Operations & Maintenance $0 $0 $72,642 $63,048 $54,010
Total $8,767,643 $9,842,719 $10,524,829 $10,927,375 $10,712,704
Positions 153.0 167.0 173.0 175.0 183.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Teacher 74.0 77.0 Teacher Assistant 100.0 105.0
Total 175.0 183.0
DESCRIPTION
Loudoun County Public Schools supports teaching and learning by providing Technology Resource Teachers (TRTs) and Technology Assistants (TAs) to all schools. They provide professional development and technical assistance to teachers and students as they use digital resources to support learning with 21st century skills. The TRTs also serve as site administrators for a number of building level, mission-critical applications, i.e. report card, web CMS, etc.
Loudoun VISION, an advanced learning management system available to all teachers and their students, provides web-delivered, electronic classrooms and supporting Web 2.0 tools.
Loudoun's technology leadership program - Loudoun VITAL - supports Curriculum and Instruction by providing professional development and assistance for building administrators in the use of technology by administrators, teachers, and students for instruction and communication.
Loudoun County Public Schools - FY11 Appropriated Budgets 190 DEPARTMENT OF INSTRUCTION
TECHNOLOGY RESOURCE
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and benefits for the Technology Resource Teachers and Technology Assistants at all Loudoun County Public schools. The increase of 3 Technology Resource Teachers and 5 Technology Assistants is due to the opening of 2 new high schools and 1 elementary school for the 2010-2011 school year.
OPERATIONS AND MAINTENANCE
Operations expenditures support the operation of Technology Resource Services to include learning management system, professional development of the TRTs and TAs and, through Loudoun VITAL, the professional development of building administrators.
FY09 ACCOMPLISHMENTS
• Loudoun Technology Resource Teachers (TRTs) successfully supported the installation and teacher professional development for classroom interactive whiteboards at 11 middle schools and continued to support more advanced use of the boards at twelve elementary, two middle, and all high schools. (School Board Goals 1, 2, 4) • Loudoun County TRTs completed over 2,000 formal planning meetings, workshops, and introductory or model lessons with teachers and students in 21st century skills across all subject areas. • Loudoun VITAL, a technology leadership professional development program, provided 40+ face-to-face and 8 webinars to support instruction and communication to principals, assistant principals, and guidance directors. (School Board Goals 1, 2, 4) • Loudoun County Public Schools partnered with the Virginia Society for Technology in Education (VSTE) to provide support for a TRT Pavilion at a national technology in education conference. (School Board Goals 4, 6) • Loudoun County TRTs were invited to give 9 presentations at the national conference level and 11 at the state conference level. (School Board Goals 4, 6) • Two Loudoun County TRTs were awarded a total of $6,000 in North TIER PD grants. (School Board Goals 1, 2, 6)
FY11 GOALS
• Support the use of technology tools across all curricular areas through Technology Resource Teacher-conducted workshops, planning meetings, and introductory or model lessons with teachers and students to support student achievement through 21st Century skills. (School Board Goals 1, 2) • Provide professional development through Technology Resource Teacher and Loudoun VITAL professional development activities in visual literacy to support learning with interactive white boards. (School Board Goals 1, 2) • Support the role of leadership in instruction and technology to principals, assistant principals, and guidance directors through the Loudoun VITAL program. (School Board Goals 1, 6, 7) • Continue to expand LCPS learning management system to provide teachers and students with more advanced and safe Web 2.0 tools and functionality through a web-hosted, open source solution. (School Board Goals 1, 2)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Lynn G. McNally Director of Instructional Services Technology Resource Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 191 DEPARTMENT OF INSTRUCTION
MIDDLE SCHOOL EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $10,814,062 $13,347,807 $13,814,646 $13,699,336 $12,918,613 Operations & Maintenance $96,608 $104,985 $85,158 $104,684 $118,789
Total $10,910,670 $13,452,792 $13,899,804 $13,804,020 $13,037,402
Positions 153.4 163.0 163.0 163.0 165.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Principal 14.0 15.0 Assistant Principal 27.0 27.0 Dean 40.0 40.0 Support 81.0 82.0
Total 163.0 165.0
Loudoun County Public Schools - FY11 Appropriated Budgets 192 DEPARTMENT OF INSTRUCTION
MIDDLE SCHOOL EDUCATION
DESCRIPTION
The Office of Middle School Education promotes high academic achievement in a learning environment that provides equal access to all students. The Director of Middle School Education is responsible for the supervision and evaluation of school principals and direction regarding the assessment of their performance and accomplishments. The Director supports and counsels principals as they provide management and leadership for their schools in alignment with division goals and research based best practices. The Director provides assistance in the development of the school improvement plan and monitors progress towards established goals. The Director assists principals in monitoring school operations and provides advice on implementation of discipline policies, and responds to community inquiries about school operations and investigates parental complaints.
The Director of Middle School Education analyzes enrollment projections and available class space and prepares budget proposals for regular education staffing including administrators, teachers, teacher assistants and support staff. The Director prepares and administers the budget per pupil allotments for instructional materials and postage. This office also plans and implements the intensive instructional programs held during the summer to remediate and enrich students based on identified needs, including middle school summer school and Early Back programs. The selection process for the Washington Post’s Distinguished Educational Leadership Award is coordinated through this office, as well as the annual division Discipline, Crime, and Violence Report to the Virginia Department of Education.
Loudoun County Public Schools - FY11 Appropriated Budgets 193 DEPARTMENT OF INSTRUCTION
MIDDLE SCHOOL EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries for one hundred sixty-five employees and all related fringe benefits. In FY11 there are two additional positions for new school openings: 1.0 Principal, and 1.0 School Secretary.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed to support the Office of Middle School Education, as well as postage for middle and intermediate schools.
FY09 ACCOMPLISHMENTS
• All middle and intermediate schools received full accreditation status. (School Board Goal 1) • Increased overall and minority student participation in Algebra 1 by the end of grade 8 by 4%. (School Board Goal 1) • Increased overall and minority student participation in honors courses by 3%. ( School Board Goal 1) • Increased overall SOL Pass Advanced scores by 2%. (School Board Goal 1) • Increased minority SOL Pass Advanced scores by 6%. (School Board Goal 1) • Provided professional development to middle/intermediate school principals to increase thier leadership skills. (School Board Goals 1, 4) • Provided professional development to middle/intermediate school assistant principals and deans to increase their administrataive knowledge and improve their instructional leadership skills.
FY11 GOALS
• Assist in implementing division and school-level remediation initiatives throughout the district. (School Board Goal 1) • Assist middle school principals to achieve AYP targest in each subgroup and remain Fully Accredited. (School Board Goal 1) • Assist middle school staff in identifying and incorporating strategies to reduce by 10% the number of student discipline referrals, and the number of days of out-of-school suspension. (School Board Goal 4) • Increase the number of middle school students demonstrating high levels of academic achievement as measured by a 10% increase in overall participation in honors courses, completion of Algebra 1 by the end of eighth grade, and pass advanced on SOL testing, and a 20% increase for minority students in each of these areas. (School Board Goal 1) • Assist all middle school principals in hiring licensed staff that is reflective demographically of the student population by increasing the percentage of minority teachers hired by 10%. (School Board Goal 4) • Provide professional development for middle school principals, assistant principals and deans to improve leadership skills. (School Board Goals 1, 4)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Barbara P. Nichols Assistant Superintendent for Instruction Director of Middle School Education
Loudoun County Public Schools - FY11 Appropriated Budgets 194 DEPARTMENT OF INSTRUCTION
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Loudoun County Public Schools - FY11 Appropriated Budgets
195 DEPARTMENT OF INSTRUCTION
REGULAR EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $233,366,283 $260,600,618 $270,610,490 $265,226,344 $260,072,602 Operations & Maintenance $8,481,963 $9,492,185 $6,439,298 $6,230,264 $6,559,867
Total $241,848,246 $270,092,803 $277,049,788 $271,456,608 $266,632,469
Positions 3,096.3 3,283.4 3,372.7 3,255.7 3,342.3
Staffing FY10 FY11 FTE FTE Teacher 3,013.2 3,104.3 Teacher Assistant 242.5 238.0
Total 3,255.7 3,342.3
DESCRIPTION
Programs in Regular Education include Art, English, English as a Second Language, Foreign Language, Health, Mathematics, Music, Physical Education, Reading, Science and Social Sciences. Additional areas under Regular Education are co-curricular stipends, textbooks, and per-pupil allotments for instructional program costs.
Regular Education provides funding for all salaries for school-level personnel (administrators, teachers, and support staff) except those assigned by Pupil Services. This budget funds local school teacher stipends for in-school and after-school intervention programs.
Loudoun County Public Schools - FY11 Appropriated Budgets 196 DEPARTMENT OF INSTRUCTION
REGULAR EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries and all related fringe benefits for 3,342.3 employees. Additional staff is included to respond to the anticipated growth in enrollment of 3,275 additional students in class size averages that have been increased by one additional student.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide equipment, materials, and supplies needed to support the instructional programs at 79 campuses. In addition, contract services provide for installation and maintenance of hardware, software, consultation services, and tuition to other school systems and programs.
FY09 ACCOMPLISHMENTS
Supported the efforts of the divisions in the Department of Instruction and the local schools to produce: • An increase in the scope of summer programs to include a variety of models in regional and individual school sites. (School Board Goal 1F) • Successful expansion of foreign language options for seventh grade students with a 50% participation rate. (School Board Goal 2A) • Expansion of Mandarin Chinese to additional high schools. (School Board Goals 1F, 2A) • A result that exceeded goal of 10% increase in participation in AP classes for all students (actual increase 13.4%). (School Board Goal 1G) • A result that approached the goal of 20% increase in participation in AP classes for minority students (actual increase 17.5%). (School Board Goal 1G) • A result that exceeded the goal of 10% increase in students enrolled in Algebra I prior to grade 9 (actual increase 27.9%). • A result that exceeded the goal of 20% increase in minority students enrolled in Algebra I prior to grade 9 (actual increase 27.5%). • LCPS maintaining the status of "making AYP" at the division level. (School Board Goal 1 D) • Successful design and planning for the implementation of the Pathways to Reading and Writing literacy program. (School Board Goal 1) • Successful design and planning for the implementation of the first JROTC program in LCPS. (School Board Goal 1A)
FY11 GOALS
• Increase the number of schools achieving AYP targets in every subgroup and achieve the “Fully Accredited” rating for all schools. (School Board Goal 1) • Increase student participation in AP classes for all students by 10% and for minority students by 15%. (School Board Goal 1) • Increase student participation in summer programs by 10%. (School Board Goal 2) • Increase by 10% the number of students completing Algebra I prior to grade 9. (School Board Goals 1, 2) • Increase by 15% the number of minority students completing Algebra I prior to grade 9. (School Board Goals 1, 2)
Loudoun County Public Schools - FY11 Appropriated Budgets 197 DEPARTMENT OF INSTRUCTION
REGULAR EDUCATION
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Sharon D. Ackerman Superindentent Assistant Superintendent for Instruction
Loudoun County Public Schools - FY11 Appropriated Budgets 198
Department of Pupil Services
DEPARTMENT OF PUPIL SERVICES
DEPARTMENT SUMMARY The Assistant Superintendent for Pupil Services provides leadership and coordination for the offices of special education, diagnostic and prevention services, and student services and the related programs that support student performance through specialized instruction, guidance, health, counseling, social work, prevention, attendance, homebound, student information, and diagnostic and psychological services.
The Department of Pupil Services provides oversight for the implementation of policies and procedures for special permission, home instruction, and tuition requests; and interprets federal and state laws and regulations for school staff to ensure compliance.
The Assistant Superintendent provides leadership and direction for the development and implementation of countywide initiatives for children, youth, and families; and collaborates with departments and agency heads representing Loudoun County Mental Health, Courts, Health, Family Services, and the Community Policy and Management Team. Liaison support is also provided to the Health, Safety, and Wellness Committee.
FY11 BUDGET CHANGES
Personnel expenditures account for 96% of the total budget for the Department of Pupil Services.
The Department of Pupil Services budget decreased by $9,529,783 (7.3%). The current budget includes 14 new positions for enrollment growth and staff for the new schools. The operations and maintenance expenditures decreased by $176,830 while the capital outlay expenditure remains level at zero.
Positions for the three new schools include 2 guidance directors, 1 elementary counselor, 2 career assistants, 2 guidance secretaries, 2 nurses, 1 health clinic assistant, and 1 speech/language pathologist.
Positions to meet the needs of additional students based on enrollment growth the past two years include 1 elementary counselor, 1 occupational therapist, and 1 physical therapist.
Loudoun County Public Schools - FY11 Appropriated Budgets 199 DEPARTMENT OF PUPIL SERVICES
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Assistant Superintendent for Pupil 515,042 654,168 614,759 601,906 571,422 Services Diagnostic and Prevention Services 4,785,351 5,988,885 6,299,131 6,441,464 6,043,946 Special Education 77,436,160 81,562,505 91,718,024 93,366,758 85,138,485 Student Services 24,529,652 27,424,497 28,814,726 29,510,712 28,661,521 Young Adults Program 108,270 116,504 363,467 403,658 379,342
Total $107,374,475 $115,746,559 $127,810,107 $130,324,498 $120,794,715
Positions 1,560.6 1,678.9 1,760.4 1,796.4 1,778.1
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 200 DEPARTMENT OF PUPIL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel 102,250,306 109,504,014 120,948,963 125,281,177 115,928,224 Operations & Maintenance 5,124,169 6,237,537 6,861,143 5,043,321 4,866,491 Capital Outlay 0 5,008 0 0 0
Total $107,374,475 $115,746,559 $127,810,107 $130,324,498 $120,794,715
Positions 1,560.6 1,678.9 1,760.4 1,796.4 1,778.1
Loudoun County Public Schools - FY11 Appropriated Budgets 201 DEPARTMENT OF PUPIL SERVICES
ASSISTANT SUPERINTENDENT FOR PUPIL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $491,685 $629,739 $589,353 $583,241 $554,927 Operations & Maintenance $23,357 $24,429 $25,406 $18,665 $16,495
Total $515,042 $654,168 $614,759 $601,906 $571,422
Positions 5.0 5.0 5.0 5.0 5.0
Staffing FY10 FY11 FTE FTE Assistant Superintendent 1.0 1.0 Support 3.0 3.0 Coordinator 1.0 1.0
Total 5.0 5.0
DESCRIPTION
The Assistant Superintendent for Pupil Services provides leadership and coordination for the offices of special education, diagnostic and prevention services, and student services that support student performance through specialized instruction, guidance, health, counseling, diagnostic, psychological, social work, prevention, attendance, homebound, and student information services. The office of the Assistant Superintendent for Pupil Services includes operations such as inter and intra-departmental communication and coordination, bookkeeping and accounting, preparation of school board and Health, Safety and Wellness committee agenda items, and the processing of special permission, home instruction and tuition requests.
Loudoun County Public Schools - FY11 Appropriated Budgets 202 DEPARTMENT OF PUPIL SERVICES
ASSISTANT SUPERINTENDENT FOR PUPIL SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for staff in the Office of the Assistant Superintendent for Pupil Services consisting of:
• Assistant Superintendent for Pupil Services • Pupil Services Coordinator • Administrative Assistant • Program Assistant • Secretary III/Bookkeeper
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide the materials and supplies needed in the Office of the Assistant Superintendent for Pupil Services. This expenditure also includes professional association fees, continuing education, professional development publication subscriptions, and mileage.
FY09 ACCOMPLISHMENTS
• Expanded partnerships with university staff and programs for recruitment, leadership and course development to include establishment of the leadership and autism certificate program cohorts with George Mason University, the speech/language assistant program with James Madison University; participates on the GMU advisory board for the College of Education and Human Development and the advisory committee for the doctoral (PhD) program in special education leadership to promote leadership preparation. (School Board Goal 4C) • Expanded the capability of the online special permission request system to allow LCPS employees early access for submitting special permission requests; continued to enhance the features of the online system for registration of home instructed students in lieu of compulsory school attendance. (School Board Goals 6B, 6E) • Provided leadership and direction for the expanded implementation of the school-wide Positive Behavior Support (PBS) framework in 30 schools and the Juvenile Detention Center resulting in student success and improved school climate. (School Board Goals 7A, 7B) • Expanded the Response to Intervention (RTI) initiative as a model for instructional support and intervention to 4 schools; facilitated training and support at state and local level through ongoing coordination and collaboration with school-based and administrative staff. (School Board Goals 1D, 1I) • Participated in advocacy activities with state and national associations (CEC, CASE, VCASE, AASA, NASSP) on recommendations for the reauthorization of IDEA and ESEA and provided congressional testimony and policy recommendations for the safe use of physical restraint and seclusion in schools, instructional support personnel and positive behavior supports. (School Board Goal 7A) • Provided leadership to interagency efforts as Chair of the Community Policy and Management Team to utilize community-based resources to coordinate and collaboratively fund intensive behavior services for students with autism and emotional disabilities as part of the continuum of services in LCPS; and as appointed member of the Loudoun Health Council to further efforts in the early identification and intervention of children with autism; both focused on community outreach and support to LC children, youth and families. (School Board Goal 6A)
Loudoun County Public Schools - FY11 Appropriated Budgets 203 DEPARTMENT OF PUPIL SERVICES
ASSISTANT SUPERINTENDENT FOR PUPIL SERVICES
FY11 GOALS
• Continue to lead and expand the prevention and intervention efforts of the integrated offices of the department of pupil services for direct service and support to schools through cohesive, research-based programs and practices. (School Board Goals 1E, 5B) • Continue to provide oversight and consultation to all LCPS schools regarding special permission process; continue to revise the online Notice of Intent process for registration of home schooled students in lieu of compulsory school attendance. (School Board Goals 6C, 6F) • Continue to facilitate department efforts for promoting the instructional and behavioral frameworks to promote the success for all learners through the expansion of school-wide PBS and RTI approaches. (School Board Goals 1E, 7A) • Continue to co-lead interdepartmental collaboration efforts with the Department of Instruction to promote efficiency of resources and greater focus on program support and effective intervention. (School Board Goal 2B) • Continue to serve in a leadership role to advance efforts for the reauthorization of the Individuals with Disabilities Education Act (IDEA) and the Elementary and Secondary Education Act (ESEA) through advocacy efforts at the national, state and local levels. (School Board Goals 1E, 6C) • Provide oversight and direction for the use of the American Recovery and Reinvestment Act (ARRA) IDEA funds in areas of staffing, professional development, technology and transition services to ensure appropriate use of funds, program implementation and evaluation. (School Board Goal 5B) • Continue to develop and strengthen partnerships with university personnel through advisory committee roles and initiation of projects that will promote the capacity of LCPS to recruit, retain and train special education personnel in persistently critical shortage areas. (School Board Goals 4A, 4C)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Dr. Mary V. Kealy Superintendent Assistant Superintendent for Pupil Services
Loudoun County Public Schools - FY11 Appropriated Budgets 204 DEPARTMENT OF PUPIL SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
205 DEPARTMENT OF PUPIL SERVICES
DIAGNOSTIC AND PREVENTION SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $4,616,525 $5,814,829 $6,098,627 $6,270,929 $5,895,106 Operations & Maintenance $168,826 $174,056 $200,503 $170,535 $148,840
Total $4,785,351 $5,988,885 $6,299,131 $6,441,464 $6,043,946
Positions 54.0 56.0 60.0 60.0 59.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 1.0 1.0 Support 6.0 5.0 Coordinator 5.0 5.0 Instructional Support 47.0 47.0
Total 60.0 59.0
DESCRIPTION
The Office of Diagnostic and Prevention Services provides educational diagnostic, psychological, preventive, and eligibility services that support the learning and development of students in all Loudoun County schools. This office supports children, families, and staff through the provision of supports and programs, such as depression awareness, suicide prevention, instructional and behavioral consultation, positive behavior support coaching, response to intervention and progress monitoring, individual and group counseling, psycho-educational skill training, threat assessment, crisis intervention, child study, and evaluation and eligibility services for special education and Section 504 services.
Loudoun County Public Schools - FY11 Appropriated Budgets 206 DEPARTMENT OF PUPIL SERVICES
DIAGNOSTIC AND PREVENTION SERVICES
EXPLANATION OF COSTS:
PERSONNEL
The Office of Diagnostic and Prevention Services includes personnel salaries for sixty two employees including administrators, school psychologists, school psychology interns, educational diagnosticians, and office support staff.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures for the Office of Diagnostic and Prevention Services include individually administered educational and psychological tests, test record forms, mileage reimbursement, and intervention resources used by instructional support staff in the provision of services to children, families, and schools. In addition, professional development funding is needed to provide support to schools implementing the Positive Behavior Support (PBS) and Response to Intervention (RTI) initiatives.
FY09 ACCOMPLISHMENTS
• Managed 2,015 school and preschool age students referred for special education and Section 504 services and identified 1,525 children as disabled requiring special education or Section 504 services. (School Board Goal 1C) • Supported 2,623 students through school-based child study teams to meet the unique needs of individual students who are having learning difficulties in school. (School Board Goal 1C) • Provided group counseling services to 251 special education school-based students primarily in the areas of social skills, self-esteem, and anger management. 25% of the students who received counseling services reported significant gains in social functioning in the areas of cooperation, assertion, empathy, and self-control. (School Board Goal 7A) • Presented the Depression Awareness Suicide Prevention program to approximately 4,400 students enrolled in ninth grade health and physical education. This program teaches youth how to recognize the signs and symptoms of depression and suicidality and how to effectively respond to this mental health emergency. The results of the program demonstrated significant increases in student understanding, knowledge, and awareness of these concepts. The youth suicide rate in Loudoun County remains the third lowest among the 35 Virginia health districts. (School Board Goal 7A) • Conducted 112 behavioral assessments involving the development of individual behavior interventions for students whose behavior is interfering with their learning or the learning of others. (School Board Goal 7A) • Trained three new schools in the implementation of the Response to Intervention (RTI) framework. This model of instructional support focused these schools on providing high-quality instruction and targeted interventions matched to student need and on monitoring student progress frequently to make decisions about changes in instruction or goals. Two elementary schools will be targeting early reading intervention in their first year of RTI implementation. (School Board Goal 1I)
Loudoun County Public Schools - FY11 Appropriated Budgets 207 DEPARTMENT OF PUPIL SERVICES
DIAGNOSTIC AND PREVENTION SERVICES
FY11 GOALS
• Continue behavioral consultation services to address problem behaviors that interfere with student learning and performance. (School Board Goal 7A) • Provide continued coaching support to the school-wide Positive Behavior Support (PBS) and Response to Intervention (RTI) initiatives designed to build capacity and improve student outcomes through early identification, tiered instruction and interventions, progress monitoring, and data-based decision making. (School Board Goals 1C, 1E, 1G, 7A, 7B) • Maintain clinical services to special education students through the provision of counseling services in the areas of social skills, anger management, and self-esteem and facilitate the generalization of the learned skills in the classroom. (School Board Goals 7A, 7B) • Provide school-based psychological prevention services to proactively improve social, emotional, and behavioral competencies in at-risk children. (School Board Goals 7A, 7B) • Continue to implement changes in Section 504 regulations and provide training and support to school administrators. (School Board Goal 1E) • Provide coordination and follow-up support to the committee working on guidelines and procedures for physical restraint and seclusion. (School Board Goal 7B)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy John J. Lody Assistant Superintendent for Pupil Services Director of Diagnostic and Prevention Services
Loudoun County Public Schools - FY11 Appropriated Budgets 208 DEPARTMENT OF PUPIL SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
209 DEPARTMENT OF PUPIL SERVICES
SPECIAL EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $73,256,575 $76,499,660 $85,906,907 $89,384,228 $81,288,962 Operations & Maintenance $4,179,585 $5,062,845 $5,811,117 $3,982,530 $3,849,523
Total $77,436,160 $81,562,505 $91,718,024 $93,366,758 $85,138,485
Positions 1,177.6 1,270.6 1,334.1 1,368.1 1,339.8
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 10.0 10.0 Dean 4.0 4.0 Teacher 704.2 673.9 Teacher Assistant 593.9 593.9 Support 9.0 9.0 Coordinator 2.0 2.0 Instructional Support 38.0 40.0 Specialist 6.0 6.0
Total 1,368.1 1,339.8
Loudoun County Public Schools - FY11 Appropriated Budgets 210 DEPARTMENT OF PUPIL SERVICES
SPECIAL EDUCATION
DESCRIPTION
The Office of Special Education is responsible for the planning, development, and implementation of programs and services for students with disabilities, as outlined in the Individuals with Disabilities Education Improvement Act (IDEA 2004) and the No Child Left Behind (NCLB) Act and regulations. School districts are required to provide services in the least restrictive environment as well as provide a continuum of alternatives that meets the requirement of a free and appropriate education for students with disabilities.
Special education services can be provided to students beginning at the age of two. These services include the referral, evaluation, and identification of services through the Child Find screening process. If a preschool age student is found eligible for services, then services may be provided in the home, school, or a community setting. These services may include educational support and related services such as speech-language therapy, occupational therapy, physical therapy, etc. In addition to support to the preschooler, training and support can be provided to parents on effective strategies to promote age appropriate development. LCPS provides services to more than five hundred preschool age students who have been identified as developmentally delayed or in other disability categories, according to IDEA regulations.
Other disabilities identified under IDEA include autism, deaf and hard of hearing, emotional disability, learning disability, intellectual disability, multiple disability, orthopedic impairment, other health impairment, speech-language impairment, traumatic brain injury, or visual impairment. At this time, LCPS serves more than 5,900 students with disabilities, ages two through twenty-two. The services provided are outlined in the student's Individualized Educational Program (IEP). In addition to educational services, students with disabilities may receive additional related special education services. Special education regulations include the related services of speech-language therapy, occupational therapy, physical therapy, adapted physical education, assistive technology, counseling, orientation and mobility services, and parent counseling and training. Assistance with parent counseling and training is provided by the Parent Resource Center.
The student teacher ratio for special education is lower than the ratio for students without disabilities and is based on the Virginia Department of Education Special Education Staffing requirements. For students who receive services in a specialized special education environment, the ratio is no more than eight to ten students; and for students receiving resource services, the maximum caseload is twenty to twenty-four students. To ensure that students receive appropriate and effective services, ongoing staff development is provided for general and special education staff as well as collaboration and coordination of services among the service providers. Initiatives that are currently being implemented in collaboration with the Department of Instruction are the Positive Behavior Support (PBS) framework in thirty schools and the Response to Intervention (RTI) in four schools. Both of these initiatives require ongoing training and support to school-based staff provided by existing Pupil Services staff and included in the FY11 budget.
It should be noted that the regulations governing the provision of special education services are very complex, and school districts must comply with the IDEA and NCLB requirements. In Virginia, implementation of the regulations are documented in the State Performance Plan. Data is collected on twenty indicators which emphasize high expectations for students with disabilities similar to those for students without disabilities. These expectations include graduation, reduction and prevention of student dropout, reduction in the number of students who are suspended or expelled, participation in general education curriculum, participation in the State Assessment (Standards of Learning) program, completion of referrals and eligibility within established timelines, and a smooth transition for students from one level to the next, as well as transition from high school into the postsecondary opportunities.
Loudoun County Public Schools - FY11 Appropriated Budgets 211 DEPARTMENT OF PUPIL SERVICES
SPECIAL EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
Personnel costs include the salaries for the Office of Special Education employees to support the individualized educational needs of students with disabilities.
There are three new positions for FY11, due to growth and opening of new schools to meet the IEP requirements of additional students. The requested positions are: 1 speech-language pathologist, 1 occupational therapist, and one physical therapist. Special education teachers have received training and are "highly qualified" which eliminated the need for special education content teachers.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide staff development and materials to support the needs of students and staff responsible for the provision of special education services. This includes training and staff support for the expansion of Positive Behavior Support (PBS) and Response to Intervention (RTI) initiatives. Contractual services are needed to provide related services to students with disabilities for those services that LCPS is unable to hire full-time employees. A minimal increase is expected in the costs associated with the provision of special education services to students with disabilities by other local school divisions.
CAPITAL OUTLAY
Capital outlay expenditures provide funding needed to support the unique needs of students with disabilities. No funding is requested.
Loudoun County Public Schools - FY11 Appropriated Budgets 212 DEPARTMENT OF PUPIL SERVICES
SPECIAL EDUCATION
FY09 ACCOMPLISHMENTS • Increased the pass rate for students with disabilities on the Virginia Grade Level Alternative (VGLA) from 55% to approximately 92% in reading and increased in mathematics from 76% to approximately 96% from SY 06/07 to SY 08/09. Student performance on the VGLA assessments compared to student performance on the standard SOL multiple choice tests has been comparable during SY 06/07 and 07/08; average pass rates during the same three year period for students participating in the Virginia Alternate Assessment Program (VAAP) demonstrate consistently strong student performance for reading (93%) and for mathematics (90%). (School Board Goal 1C) • Continued collaboration between George Mason University and Loudoun County Public Schools to support educational cohorts for teachers, teacher assistants, and administrators; provided support for 53 educators to meet qualifications to become special education teachers; provided the opportunity for more than 20 current and aspiring administrators to participate in a special education leadership program; coordinated 24 institutes for approximately 250 teachers to become highly qualified at the secondary level in the core content areas. (School Board Goal 4) • Offered 60 workshops for staff and administrators for the fall of 2009 that focused on best instructional practices, behavior management, and policies and procedures for the implementation of the new Virginia Special Education Regulations; provided professional development for more than 400 teachers focusing on technology integration of both instructional and assistive technology; developed and disseminated more than 3,000 paper versions of the Assistive Technology Strategy-A-Day (3rd version) to all special education teachers, mentors/mentees, and technology resource teachers (TRTs). (School Board Goal 4) • Created learning opportunities for teacher assistants, including an Autism Certificate program for more than 20 teaching assistants to increase their knowledge, skills, and training to meet the unique needs of students in the K-12 educational settings and coordinated a Paraprofessional Conference for over 600 paraprofessionals. (School Board Goal 4) • Provided resources, training, and support for 30 schools in implementing the Positive Behavior Support (PBS) framework (23 elementary schools, 5 middle schools, 1 high school, and the Juvenile Detention Center); collaborated with the Research Office and principals to develop a district-wide Climate Survey administered to teachers during the 2008 – 2009 school year; presented “PBS in the Home” to 5 parent groups. (School Board Goals 1G, 6D) • Continued the expansion of the Intensive Behavior Support program for students with autism and served 16 students during the ’08 – ’09 school year; seven students recommended for less restrictive special education programs for the fall of 2009; developed an Intensive Behavior Support program for students with emotional disabilities initiated in fall ‘09. (School Board Goals 1G, 2B) • Provided support to John W. Tolbert Elementary, as one of the Virginia Department of Education’s fifteen pilot sites for a tiered instructional support system to provide targeted and individualized evidence-based interventions; supported training for three school teams to implement RtI for the school year 2009-10 (June 2009). (School Board Goals 1G, 2A) • Celebrated the achievement of students with disabilities in meeting transition goals: 93% of students with disabilities pursued post-secondary opportunities, employment or military career; 79% of students with disabilities graduated with a Standard or Advanced Studies diploma. The dropout rate for students with disabilities is .83% compared to the VA target of 1.89%. (School Board Goal 1A) • Expanded the CAST program (Community and Schools Together) to serve more than 12 students between the ages of 18 to 22 requiring continued employment and community support prior to their exit; provided opportunities for more than 235 high school students with disabilities to participate in school-based work experience, community-based placements, and non-paid work experience as a part of their individualized education program. (School Board Goal 1A)
Loudoun County Public Schools - FY11 Appropriated Budgets 213 DEPARTMENT OF PUPIL SERVICES
SPECIAL EDUCATION
FY11 GOALS • Continue to increase participation and pass rates of students with disabilities in the Standards of Learning and state alternative assessments; expand the set of training materials for use by staff for students who participate in the alternative assessment options to improve student performance. (School Board Goals 1C, 1D, 1E) • Continue to develop transition services, monitor student postsecondary outcomes, and report the data annually to meet the requirements of the State Performance Report for Special Education. (School Board Goal 1A) • Continue to provide training and support to staff in the expansion of Positive Behavior Support and Response to Intervention, a multi-tiered approach to address prevention and intervention for students' academic and behavioral needs; continue to provide training for staff in level I and level II of MANDT to assist with a comprehensive and consistent approach to addressing challenging behavior. (School Board Goals 2E, 7B) • Continue to refine a comprehensive plan to address needs of special education personnel in critical shortage areas; develop strategies for recruiting and retaining special education and related services staff, with a specific focus on speech-language pathologists, occupational therapists, physical therapists, and sign language interpreters, in collaboration with the Department for Personnel Services. (School Board Goal 4A) • Continue to collaborate with the Special Education Advisory Committee to address areas of need for students with special needs, including a communication framework for staff and parents, ability awareness, best practices in addressing students' academic, social, and behavioral needs, recruitment and retention of high quality special education staff, and long range planning for students with disabilities, especially students on the autism spectrum and Early Childhood Special Education. (School Board Goals 6A, 6C, 6D, 6E, 6F) • Continue to utilize new technology applications (video conferencing, go-to-meetings) for information sharing and professional development opportunities for administrators and school based staff in multiple sites. (School Board Goal 4B)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy Mary M. Kearney Assistant Superintendent for Pupil Services Director of Special Education
Loudoun County Public Schools - FY11 Appropriated Budgets 214 DEPARTMENT OF PUPIL SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
215 DEPARTMENT OF PUPIL SERVICES
STUDENT SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $23,777,251 $26,444,295 $27,994,068 $28,639,121 $27,809,888 Operations & Maintenance $752,401 $975,194 $820,659 $871,591 $851,633 Capital Outlay $0 $5,008 $0 $0 $0
Total $24,529,652 $27,424,497 $28,814,726 $29,510,712 $28,661,521
Positions 319.0 342.3 356.3 358.3 369.3
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 4.0 4.0 Attendance Officer 5.0 5.0 Teacher 1.0 1.0 Counselor 186.0 190.0 Nurse 44.0 46.0 Health Clinic Assistant 39.8 40.8 Manager 1.0 1.0 Analyst 3.0 3.0 Support 43.5 47.5 Coordinator 2.0 2.0 Instructional Support 27.0 27.0 Specialist 1.0 1.0
Total 358.3 369.3
DESCRIPTION
The Office of Student Services provides students with the counseling, health, attendance, and social services necessary to ensure an educational program that is tailored to individual needs. A full range of services is offered to students including school counseling services and programs, substance abuse prevention services, safe and drug-free school programs, consultative services to and participation in school-based child study teams, student information services, attendance monitoring, homebound and home-based instruction, residency determination, student records management, McKinney-Vento liaison, and school-based student health. Data collection and auditing for most VDOE reporting and the annual publication of the "Student Rights and Responsibilities" are also essential services of the office.
Loudoun County Public Schools - FY11 Appropriated Budgets 216 DEPARTMENT OF PUPIL SERVICES
STUDENT SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for staff in the Office of Student Services consisting of the administrators, school counselors, school social workers, attendance officers, data analysts, records archivists, nurses, health clinic assistants, and office support staff.
The FY11 budget includes these requests for new schools:
• Two directors of guidance, one each for Tuscarora and Woodgrove high schools • One school counselor for Buffalo Trail Elementary School • Two career center assistants, one each for Tuscarora and Woodgrove • Two administrative guidance secretaries, one each for Tuscarora and Woodgrove • Two school nurses, one each for Tuscarora and Woodgrove • One health clinic assistant for Buffalo Trail Elementary School.
One elementary school counselor position was requested for growth.
OPERATIONS AND MAINTENANCE
The Office of Student Services includes the following areas of service to students and schools:
• Attendance and Homebound • Guidance • Records Management • Student Health • Student Information • Student Support, including Safe and Drug-Free Programs • McKinney-Vento Liaison
Additionally, the office coordinates services with many community and governmental agencies, publishes the annual LCPS “Student Rights and Responsibilities,” and provides many VDOE reports using information extracted from the student information system.
FY09 ACCOMPLISHMENTS
Attendance and Homebound Services
• Continued to work in collaboration with schools to achieve continually high overall attendance, 96% during the 2008-2009 school year and maintained an exceptionally low .62% drop-out rate. (School Board Goals 1A, 1C, 1D) • Received and responded to 2,800 attendance referrals from school administrators and conducted 686 attendance meetings with students, parents, and school administrators to develop individual attendance plans. (School Board Goals 1A, 1C, 1D, 6C) • Provided continuity of educational services through homebound and home-based instruction to 383 students temporarily unable to attend a regular school environment. (School Board Goals 1, 2B, 6C, 7A)
Guidance Services
• Provided counseling services to 3,534 high school seniors who graduated in 2009 and supported students'
Loudoun County Public Schools - FY11 Appropriated Budgets 217 DEPARTMENT OF PUPIL SERVICES
STUDENT SERVICES
achievement of a 92.14% Virginia On-Time graduation rate for LCPS. Of those graduates, 68% received Advanced Studies diplomas; 28% received Standard diplomas; 90% planned to participate in further education; 1% in military service; and 4% in fields of employment. (School Board Goal 1A)
Guidance Services (con't)
• Revised and distributed the middle and high school Program of Studies to 28,110 students, printed in English and Spanish; provided high school students with printed and on-line financial aid handbook; and assisted in securing scholarship opportunities. As a result, $20,635,763 in financial aid was awarded to 2009 graduates. (School Board Goal 6A) • Coordinated 2008 College Fair with over 200 college representatives, attended by over 7,000 students and parents; held the Diversity in Education Fair, attended by over 2,000 students and parents with 132 colleges and career representatives; increased the enrollment in the 2008 - 2009 CAMPUS program from 361 to 407, with 80 of the 81 graduates planning to attend either a 2-year or 4-year college; increased participation in the Pathway to the Baccalaureate program from 139 to 172 to support students' successful preparation for higher education and transition from high school to college. (School Board Goals 1A, 1G)
Health Services
• Provided medical care during 428,490 clinic visits for acute and chronically ill students. (School Board Goal 7A) • Provided 21 training sessions for 605 staff members in care of students with diabetes; 328 staff members were trained to perform CPR/AED and administer first aid during 13 training sessions; 152 staff members were trained to administer medications during 3 medication trainings; and school staff was trained to care for students with food allergy and asthma. (School Board Goal 7A) • Coordinated with the Loudoun County Health Department and Office of Emergency Preparedness to respond to a pandemic or wide-spread exposure to a communicable disease through testing rapid dispensing of vaccine or medication. (School Board Goals 6F, 7A)
Student Information and Records Management
• Conducted approximately 3,800 audits of student data to maintain the accuracy of data critical for state and local reports and more than 30 other applications that received data from the student information system. (School Board Goal 2B) • Managed Kindergarten registration by providing pre-assembled folders for parents in English and Spanish with DVE, online registration documentation for parents and schools, and ongoing site support for registration issues resulting in consistent procedures at all elementary schools, improved service for parents and reduced workload on school staff. (School Board Goals 4B, 6E) • Implemented Parent Information Management System (PIMs) which permits parents to view and request a change to their contact phone numbers and email addresses, improves data integrity, and provides for a better use of school resources.(School Board Goal 6E) • Streamlined data transfer to Connect Ed to improve the process for updating contact information for emergency and outreach; worked with the vendor to create groups of groups for targeted communication based on updated data. (School Board Goals 4B, 6E) • Automated student six-year plan of studies which permits automated entry to six-year plan data and customized a report for Loudoun students to use system-wide. (School Board Goals 4B, 6E) • Collected, purged and archived records of all inactive students through 2004. (School Board Goal 4B)
Student Support Services
• Completed 33,730 students contacts related to 18 prevention programs; provided intensive case management services to 1,043 at-risk students; made 4,564 parent contacts; co-facilitated 198 school-based student development groups addressing substance abuse, gang prevention, anger management and social skill development, resulting in 64% of students reporting decreased substance abuse during group; 39% increasing grades; and 21% increasing attendance. (School Board Goals 1D, 2A, 2B, 2E, 6A, 6B, 6C, 6D, 6E, 6F, 7A, 7B) • Chaired 396 clinical team meetings to provide a research-based, wrap around service model which includes
Loudoun County Public Schools - FY11 Appropriated Budgets 218 DEPARTMENT OF PUPIL SERVICES
STUDENT SERVICES
coordination of academic, behavioral, community, and parental supports for 263 high risk students with emotional disabilities; implemented two 8-week research based parenting programs, Strategies for Ongoing Success, for the parents/families of 19 students identified as most at-risk for restrictive placements. Evaluations showed that parents made significant progress. (School Board Goals 2B, 6B, 6C, 6D, 6E, 7A, 7B)
Student Support Services (con't)
• Trained 412 students as Safe School Ambassadors and 46 staff in 8 schools to positively intervene in situations involving social cruelty among their peers; pre- and post- results showed decreases in 3 of 5 discipline codes: 30% decrease in classroom or campus disruption, 87% decrease in harassment, and 59% decrease in fighting; the effectiveness levels of the interventions used were rated at a 3.73 of 5. (School Board Goals 7A, 7B) • Enhanced schools' emergency preparedness and infrastructure by training school social workers and psychologists who serve on school crisis teams to support school crisis prevention, intervention, and response using the evidence-based PREPARE curriculum. (School Board Goals 6E, 6F, 7A, 7B)
FY11 GOALS
Attendance and Homebound Services
• Continue to work with school administrators to develop consistent attendance guidelines to identify un-excused absences and excessive/chronic tardies and collaboratively develop school-based prevention and intervention programs to target at-risk and truant students. (School Board Goals 1A, 1C, 1D, 2A, 6D, 7A) • Continue to work with physicians, psychologists, treatment facilities, and school administrators to develop and implement appropriate educational transition plans to facilitate homebound students' smooth transition to school. (School Board Goals 1A, 1C, 1D, 2A, 7A) • Provide administrative in-service and training on procedures and required documentation of homebound and home-based placements for students, school contacts, and instructors to ensure compliance with the VDOE. (School Board Goals 1A, 1C, 1D, 2A, 4A, 5A, 7A)
Guidance Services
• Collaborate with Student Support Services, Prevention Services, and PBS to begin implementation of a K-12 anti-bullying/social cruelty program that is data-driven and consistent across the county, with the continuing goal of future up-dating and improvement based on feedback and results. (School Board Goal 7B) • Develop and implement an electronic course-request system grades 6-12 via Naviance Family Connections to streamline course registration and make course selection readily available and interactive for counselors, students, and parents; begin electronic processing of the 6-year plan through the Student Information System, increasing efficiency and availability to users. (School Board Goal 6B) • Research and examine implementation of the VDOE e-transcripts for high schools of LCPS. (School Board Goal 1A)
Health Services
• Collaborate with Food in Schools committee to develop LCPS protocols to protect the health and safety of all students, including those with food allergies. (School Board Goals 7A, 7B, 7C) • Continue to provide training and continuing education to health clinic assistants and registered nurses who staff the school clinics to meet the medical needs of LCPS students and to train school staff to work with the special medical needs of children. (School Board Goal 7A) • Continue to coordinate with the Loudoun County Health Department and Office of Emergency Preparedness to respond to a pandemic or wide-spread exposure to a communicable disease through surveillance of student illness and testing rapid dispensing of medication during their annual emergency preparedness exercise and continued response to the Novel H1N1 virus. (School Board Goals 6G, 7A)
Student Information and Records Management
Loudoun County Public Schools - FY11 Appropriated Budgets 219 DEPARTMENT OF PUPIL SERVICES
STUDENT SERVICES
• Provide support for federally mandated ethnicity conversion of all student and staff data in collaboration with other offices and departments. (School Board Goals 4A, 5B) • Prepare for migration to SIS Express (next generation of Student Information System). (School Board Goal 5B)
Student Information and Records Management (con't)
• Support elementary scheduling efforts and coordination with multiple information systems used for course planning. (School Board Goal 4B) • Develop and deliver FERPA course for LCPS. (School Board Goals 5A, 5E)
Student Support Services
• Continue to provide evidenced-based clinical services to students through 18 prevention programs, including substance abuse prevention and special education programs for at-risk students identified with emotional disabilities; expand classroom education on substance abuse prevention, depression awareness, mental health awareness, and healthy relationships; and link students and families with community supports through the coordinated delivery of mental health services by partnering with Loudoun County agencies. (School Board Goals 2A, 6A, 6B, 6C, 6D, 6E, 6F, 7A, 7B) • Continue training and supervision to deliver a coordinated crisis team delivery model to support school crisis prevention, intervention, and response using the evidence-based PREPARE curriculum; expand and maintain the Safe School Ambassador (SSA) program; and integrate SSA and the Peer Helper program, which pairs students trained in helping skills with at-risk peers, into the school improvement plans to enhance positive school climate. (School Board Goals 2D, 5E, 6D, 6G, 6F, 7A, 7B) • Provide outreach to parents through a research-based parenting program, Strategies for On-Going Success, and parent presentations conducted at school-based parent meetings. (School Board Goals 6A, 6B, 6C, 6D, 6E, 6F, 7A, 7B)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy K. Anne Lewis Assistant Superintendent for Pupil Services Director of Student Services
Loudoun County Public Schools - FY11 Appropriated Budgets 220 DEPARTMENT OF PUPIL SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
221 DEPARTMENT OF PUPIL SERVICES
YOUNG ADULTS PROGRAM
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $108,270 $115,491 $360,008 $403,658 $379,342 Operations & Maintenance $0 $1,013 $3,459 $0 $0
Total $108,270 $116,504 $363,467 $403,658 $379,342
Positions 5.0 5.0 5.0 5.0 5.0
Staffing FY10 FY11 FTE FTE Teacher 4.0 4.0 Teacher Assistant 1.0 1.0
Total 5.0 5.0
DESCRIPTION
The Young Adults Project (YAP) is a collaborative program between the Department of Family Services and Loudoun County Public Schools. YAP is an alternative educational program for students, grades 6 through 12, that may need a more behaviorally controlled environment and one-on-one instruction at the student's own pace. This program provides specialized instruction in an accredited academic curriculum, provides transitional services to both general and special education students, and is designed to prevent students from dropping out of school. The ultimate goal for students who participate in this program is to be able to complete high school graduation requirements successfully.
Loudoun County Public Schools - FY11 Appropriated Budgets 222 DEPARTMENT OF PUPIL SERVICES
YOUNG ADULTS PROGRAM
EXPLANATION OF COSTS:
PERSONNEL
Loudoun County Public Schools provide funding for content specialists, a special educator, and a teaching assistant to support the students who require an alternative education experience. The County of Loudoun provides funding and support for the administrator of this program as well as the operational and maintenance costs.
OPERATIONS AND MAINTENANCE
Funds for the Operations and Maintenance of the Young Adults Program are provided by the Department of Family Services.
FY09 ACCOMPLISHMENTS
• Loudoun County Public Schools and Loudoun County Department of Family Services collaborated to provide Young Adults Project students access to alternative education options and a wide array of educational software programs. (School Board Goal 2B) • Five students were successful in completing the requirements for high school graduation in the Spring 2009. (School Board Goal 1A) • All students participated in the end-of-course SOL testing for the specified SOL courses. (School Board Goal 1G) • Each student was provided SOL remediation to prepare for each SOL end-of-course test. (School Board Goal 1G)
FY11 GOALS
• Provide all students the opportunity to earn a minimum of two credits (1 LCPS credit and 1 DFS transition credit) toward graduation. (School Board Goal 1A) • Continue to provide YAP students the opportunity for SOL remediation. (School Board Goal 1G) • Enable students to graduate or sucessfully transition back to their home high schools. (School Board Goal 1A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Mary M. Kearney Frank Johnson Director of Special Education Special Education Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 223 DEPARTMENT OF PUPIL SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
224
Grants
DEPARTMENT OF GRANTS
DEPARTMENT SUMMARY
Grants included in this section are:
• Adult Jail Education • ARRA - State Stabilization Funds • Carl Perkins • Education of the Handicapped (Title VI B) • Head Start • Howard Hughes Medical Institution • Individual Student Alt Ed Program (ISAEP) • Junior Navy ROTC Program • Juvenile Detention Center • Mentor Teacher Program • PAVAN • PEP (Carol White) • Phonological Awareness Literacy Screening (PALS) • Pre-School Incentive Grant • Safe & Drug Free Schools (Title IV Part A) • Technology Grant • Title I Part A • Title I Part D - JDC • Title II Part A • Title II Part D • Title III A - ELL • Title X Part C (McKinney-Vento Homeless Assistance Act) • Virginia Pre-School Initiative
FY11 BUDGET CHANGES
Grants in the FY11 Budget that were not in the FY10 Budget are ARRA - State Stabilization Funds and Junior Navy ROTC Program.
Loudoun County Public Schools - FY11 Appropriated Budgets 225 DEPARTMENT OF GRANTS
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Adult Jail Education 77,817 113,614 114,534 132,570 181,789 ARRA-State Stabilization Funds 0 0 0 11,800,000 4,115,762 Carl Perkins Grant 0 358,731 358,612 390,000 360,000 Education of the Handicapped (Title VI 2,425,613 9,764,218 9,558,058 8,876,420 14,948,690 B) Head Start 1,001,319 1,247,600 1,301,237 1,356,995 1,360,362 Howard Hughes Medical Institute 898,349 955,446 806,986 1,000,000 1,000,000 Individual Student Alt Ed Program 31,432 31,431 31,434 31,434 31,434 (ISAEP) Junior Navy ROTC Program 0 0 0 0 18,000 Juvenile Detention Center 187,254 282,031 329,274 489,350 549,558 Mentor Teacher Program 71,988 68,344 55,449 62,556 55,750 PAVAN 114,142 130,101 109,212 131,900 138,690 PEP (Carol White) 0 0 0 0 440,000 Phonological Awareness Literacy 125,725 154,184 207,474 290,629 354,202 Screening (PALS) Pre-School Incentive 184,132 164,963 147,146 147,146 348,097 Previous Grants - No Continued Funding 752,882 982,234 772,717 0 0 Safe & Drug Free Schools (Title IV Part 76,955 87,141 95,159 87,744 87,744 A) Technology Grant 1,780,702 1,855,298 1,922,000 2,000,000 2,052,000 Title I Part A 975,238 1,121,922 1,418,046 1,252,631 1,131,397 Title I Part D - JDC 0 22,192 62,063 53,792 53,792 Title II Part A 567,830 737,605 666,860 640,202 640,202 Title II Part D 33,404 36,460 24,394 17,747 20,066 Title III A - ELL 268,676 347,847 413,506 548,568 529,385 Title X Part C 0 0 23,640 35,000 33,243 Unanticipated Grant Funding 0 0 0 500,000 371,844 Virginia Pre-School Initiative 0 56,195 144,717 756,544 360,000
Total $9,573,458 $18,517,557 $18,562,519 $30,601,228 $29,182,006
Positions 37.4 42.4 143.5 361.7 301.7
Loudoun County Public Schools - FY11 Appropriated Budgets 226 DEPARTMENT OF GRANTS
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 227 DEPARTMENT OF GRANTS
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel 5,702,192 13,819,646 14,081,778 25,613,766 24,313,306 Operations & Maintenance 3,871,266 4,675,378 4,468,091 4,597,462 4,543,700 Capital Outlay 0 22,533 12,650 390,000 325,000
Total $9,573,458 $18,517,557 $18,562,519 $30,601,228 $29,182,006
Positions 37.4 42.4 143.5 361.7 301.7
Loudoun County Public Schools - FY11 Appropriated Budgets 228 DEPARTMENT OF GRANTS
Grant Detail Budgets
Loudoun County Public Schools - FY11 Appropriated Budgets
229 DEPARTMENT OF GRANTS
ADULT JAIL EDUCATION
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $77,350 $112,535 $114,534 $130,570 $175,286 Operations & Maintenance $467 $1,079 $0 $2,000 $6,503
Total $77,817 $113,614 $114,534 $132,570 $181,789
Positions 1.0 1.0 1.0 1.0 1.0
Staffing FY10 FY11 FTE FTE Teacher 1.0 1.0
Total 1.0 1.0
DESCRIPTION
The Loudoun County Jail Program serves eligible special education students who are incarcerated in the local jail. The Virginia Department of Education will reimburse local school divisions for the instructional costs of providing required special education and related services to eligible inmates with disabilities in the local jail.
Loudoun County Public Schools - FY11 Appropriated Budgets 230 DEPARTMENT OF GRANTS
ADULT JAIL EDUCATION
EXPLANATION OF COSTS:
PERSONNEL
The grant provides funding for one full-time teacher at the Adult Detention Center.
OPERATIONS AND MAINTENANCE
The grant provides funding to support mileage, materials and supplies, small equipment, travel, and staff development for the Adult Detention Center teacher.
FY09 ACCOMPLISHMENTS
• Awarded high school diplomas to inmates while incarcerated upon the completion of all graduation requirements. (School Board Goal 1A) • Offered social skills and life skills classes to inmates. (School Board Goal 1A) • Awarded GED certificates to inmates while incarcerated upon the completion of all course work requirements. (School Board Goal 1A) • Provided the opportunity for inmates to earn IEP diplomas and modified standard diplomas. (School Board Goal 1A) • Continued to provide instruction in basic English competency. (School Board Goal 1G)
FY11 GOALS
• To increase the number of students receiving high school diplomas while incarcerated. (School Board Goal 1A) • To increase the number of students receiving GED certificates while incarcerated. (School Board Goal 1A) • To further expand transition services by continuing to utilize established partnerships and creating new partnerships between the Loudoun County Adult Detention Center and community organizations. (School Board Goal 6D) • To strengthen the communication between the Loudoun County Adult Detention Center and other detention centers in Virginia to provide more efficient transitioning of students between state facilities. (School Board Goal 6D)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy Toni Deluca-Strauss Assistant Superintendent for Pupil Services Special Education Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 231 DEPARTMENT OF GRANTS
ARRA-STATE STABILIZATION FUNDS
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $0 $0 $0 $11,800,000 $4,115,762
Total $0 $0 $0 $11,800,000 $4,115,762
Positions 0.0 0.0 0.0 167.0 64.0
Staffing FY10 FY11 FTE FTE Teacher 167.0 64.0
Total 167.0 64.0
DESCRIPTION
The American Recovery and Reinvestment Act (ARRA) of 2009 provides state stimulus funds directed to public education. These funds will be available only for FY10 and FY11.
Loudoun County Public Schools - FY11 Appropriated Budgets 232 DEPARTMENT OF GRANTS
ARRA-STATE STABILIZATION FUNDS
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries and all related fringe benefits for 64 employees.
OPERATIONS AND MAINTENANCE
No ARRA State Stabilization Funds are funded for Operations and Maintenance.
FY09 ACCOMPLISHMENTS
• 167 employees were funded from ARRA State Stimulus Funds.
FY11 GOALS
• To fund 64 positions from ARRA State Stabilization Funds.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Sharon D. Ackerman Superintendent Assistant Superintendent for Instruction
Loudoun County Public Schools - FY11 Appropriated Budgets 233 DEPARTMENT OF GRANTS
CARL PERKINS GRANT
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Operations & Maintenance $0 $336,198 $358,612 $0 $35,000 Capital Outlay $0 $22,533 $0 $390,000 $325,000
Total $0 $358,731 $358,612 $390,000 $360,000
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The Carl D. Perkins Federal Grant program designates funds to each state to disburse for localities to improve career and technical education programs. The state disburses these funds based on enrollment.
Loudoun County Public Schools - FY11 Appropriated Budgets 234 DEPARTMENT OF GRANTS
CARL PERKINS GRANT
EXPLANATION OF COSTS:
PERSONNEL
No personnel costs are associated with this grant.
OPERATIONS AND MAINTENANCE
Carl D. Perkins Grant requires the partial use of funds for professional staff development and activities for special populations within LCPS.
CAPITAL OUTLAY
Assist with the costs of updating computer learning module upgrades for middle and high school technology education programs. Funds are also used to update program equipment at Monroe Technology Center.
FY09 ACCOMPLISHMENTS
• Professional development activities were provided to career and technical education staff. • Equipment upgrades were made at Monroe Technology Center.
FY11 GOALS
• Sustain quality staff development and enrichment opportunities for career and technical education staff. • Upgrade career and technical education technology and classroom laboratory facilities.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Shirley L. Bazdar Assistant Superintendent of Instruction Director of Career and Technical Education
Loudoun County Public Schools - FY11 Appropriated Budgets 235 DEPARTMENT OF GRANTS
EDUCATION OF THE HANDICAPPED (TITLE VI B)
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $2,425,613 $9,592,708 $9,411,308 $8,876,420 $14,898,690 Operations & Maintenance $0 $171,510 $146,750 $0 $50,000
Total $2,425,613 $9,764,218 $9,558,058 $8,876,420 $14,948,690
Positions 0.0 0.0 95.0 139.0 179.0
Staffing FY10 FY11 FTE FTE Teacher 112.0 132.0 Teacher Assistant 23.0 43.0 Support 1.0 1.0 Coordinator 2.0 2.0 Specialist 1.0 1.0
Total 139.0 179.0
DESCRIPTION
Flow through federal funds under the provision of the Individuals with Disabilities Education (IDEA) legislation. The grant funds special education plans, based on special education policies and procedures developed by Loudoun County Public Schools and approved by the Virginia Department of Education.
Loudoun County Public Schools - FY11 Appropriated Budgets 236 DEPARTMENT OF GRANTS
EDUCATION OF THE HANDICAPPED (TITLE VI B)
EXPLANATION OF COSTS:
PERSONNEL
The grant provides funding for a number of full-time teaching positions as well as costs associated with administrative oversight for Child Find, Early Intervention Services, and Positive Behavioral Support.
OPERATIONS AND MAINTENANCE
The grant funding provides support for salaries of identified employees as well as costs associated with the continued implementation of the special education software that was purchased by Loudoun County Public Schools several years ago.
CAPITAL OUTLAY
Grant funds are not currently used for capital outlay.
FY09 ACCOMPLISHMENTS
• Provided support to staff for the implementation of the special education software product to facilitate the automation of the referral, eligibility, Individualized Education Program (IEP), and 504 processes. (School Board Goal 4B) • Continued to collaborate with the Office of Student Information, Business and Financial Services Department, and the County's Department of Information Technology to provide oversight for more than 1000 users of the special education software (ENCORE!). (School Board Goal 6C) • Funded a portion of the salaries for more than 100 special education staff. (School Board Goal 4C)
FY11 GOALS
• Provide oversight and direction for the monitoring, reporting, and accountability of the implementation of American Recovery and Reinvestment Act (ARRA) IDEA funds. (School Board Goals 2C, 4A, 4C, 4D, 5B) • Continue to provide funding for the implementation of the special education software (ENCORE!). (School Board Goal 2E) • Continue to provide funding for administrative oversight of Child Find services. (School Board Goal 4A) • Continue to provide funding for administrative support of Early Intervention Services and Positive Behavior Supports. (School Board Goal 4A) • Continue to provide funding for the salaries of a number of special education staff positions. (School Board Goal 4A)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy Mary M. Kearney Assistant Superintendent for Pupil Services Director of Special Education
Loudoun County Public Schools - FY11 Appropriated Budgets 237 DEPARTMENT OF GRANTS
HEAD START
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $904,967 $1,170,509 $1,207,645 $1,293,995 $1,227,643 Operations & Maintenance $96,352 $77,091 $93,592 $63,000 $132,719
Total $1,001,319 $1,247,600 $1,301,237 $1,356,995 $1,360,362
Positions 16.1 16.4 17.4 17.6 17.6
Staffing FY10 FY11 FTE FTE Teacher 5.7 5.7 Teacher Assistant 4.8 4.8 Assistant 0.8 0.8 Support 1.0 1.0 Coordinator 2.8 2.8 Instructional Support 2.5 2.5
Total 17.6 17.6
Loudoun County Public Schools - FY11 Appropriated Budgets 238 DEPARTMENT OF GRANTS
HEAD START
DESCRIPTION
The Loudoun County Public Schools Head Start program is a federally funded, comprehensive preschool program for children who live in poverty. The program serves children who are four years old by September 30 from all over the county and children who are three by September 30 who live in the Sterling area. Children must meet both age and income requirements to enroll.
The preschool classes meet Monday through Thursday for four hours a day, with breakfast and lunch served. There are seventeen students in a class. Each class is taught by a team consisting of a certified teacher and an assistant teacher using the High/Scope Curriculum which is aligned with Virginia’s Foundation Blocks for Early Learning: Comprehensive Standards for Four Year Olds (Virginia Department of Education, 2007). In addition, the students are given developmental, vision and hearing screenings, a mental health observation, and the PALS PreK© assessment. Ten percent of the students are expected to have a disability.
Family participation is an important component. The teacher and assistant make two home visits and conferences are held twice a year. Parents are encouraged to volunteer four hours a month. Head Start’s nurse and social workers provide health, nutrition, social services, and mental health support to families and teaching teams and serve as links to community services and support agencies.
Loudoun County Public Schools - FY11 Appropriated Budgets 239 DEPARTMENT OF GRANTS
HEAD START
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for two full-time and nineteen part-time employees and all related fringe benefits.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies to support 100 students in their classrooms and the health, nutrition, and social work operations of the program.
CAPITAL OUTLAY
None.
FY09 ACCOMPLISHMENTS
• Recruited throughout the County to connect families with Early Head Start, Head Start and STEP (VPI and local funding) opportunities for preschool age children. (School Board Goal 6) • Reinforced the implementation of Second Step, the violence prevention-empathy building program, with literature which can be used to follow-up and extend the weekly classroom lessons. (School Board Goal 7) • Demonstrated gains in all of the Child Outcomes and PALS Pre-K testing; especially focusing on receptive and expressive language and literacy preparation. (School Board Goal 1, 2) • Increased the number of community resource people invited into classrooms to provide authentic experiences for the students. (School Board Goal 6) • Planned for the relocation of the Emerick and Leesburg Elementary Head Start classes into the Early Childhood Education labs at the two high schools scheduled to open the next year. (School Board Goals 1, 2) • Successfully completed a triennial federal review of all areas of the program to include a financial audit, a study of child outcomes, and a review of quality. (School Board Goal 1)
FY11 GOALS
• Increase the number of community resource people invited into classrooms to provide authentic experiences for the students. (School Board Goal 6) • Implement the relocation of the Emerick and Leesburg Elementary Head Start classes into the Early Childhood Education labs at Woodgrove and Tuscarora High Schools. (School Board Goals 3, 6) • Continue to maintain a readiness for the next triennial federal review of all areas of the program; to include a financial audit, a study of child outcomes and a review of quality. (School Board Goal 6) • Increase the percent of gains on Pre-K PALS in the areas of Alphabet Recognition and Letter/Sound Correlation. (School Board Goal 1)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Carol M. Basham Director of Instructional Services Head Start Coordinator
Loudoun County Public Schools - FY11 Appropriated Budgets 240 DEPARTMENT OF GRANTS
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Loudoun County Public Schools - FY11 Appropriated Budgets
241 DEPARTMENT OF GRANTS
HOWARD HUGHES MEDICAL INSTITUTE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $147,103 $170,681 $214,300 $260,066 $385,196 Operations & Maintenance $751,246 $784,765 $580,036 $739,934 $614,804 Capital Outlay $0 $0 $12,650 $0 $0
Total $898,349 $955,446 $806,986 $1,000,000 $1,000,000
Positions 0.0 0.0 2.6 2.6 2.6
Staffing FY10 FY11 FTE FTE Teacher 2.6 2.6
Total 2.6 2.6
DESCRIPTION
Loudoun County Public Schools receives a grant of $1,000,000.00 annually as part of Howard Hughes Medical Institute's (HHMI) commitment to support science education and the local community. The grant funds are used to support student scholarships, science research, middle school science education, STEM Camp and other STEM programs, teacher professional development and the LCPS Academy of Science (AOS) programs.
Loudoun County Public Schools - FY11 Appropriated Budgets 242 DEPARTMENT OF GRANTS
HOWARD HUGHES MEDICAL INSTITUTE
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes the salary for the Elementary Science Resource Teacher and part-time help for the middle school science initiative. It also includes all fringe costs.
OPERATIONS AND MAINTENANCE
The HHMI operations and maintenance funds are used to support student scholarships, programs at the Academy of Science, teacher professional development, curriculum development, summer STEM Camp and instructional materials.
FY09 ACCOMPLISHMENTS
• Implemented the sixth year of HHMI middle school science initiative. (School Board Goals 1A, 1C, 1F, 1G, 2A, 4A, 4D) • Trained all middle school science teachers in Core Experiences (CE) expanded program into all science classrooms. (School Board Goals 1A, 1C, 1F, 1G, 2A, 4A, 4D) • Supported Singapore Science Research Partnership at the Academy of Science (AOS). (School Board Goals, 1A, 2C, 2E) • Conducted first summer STEM Camp for rising 4th & 5th grade students (1F, 1G, 1H)
• Awarded HHMI scholarships to 20 graduating seniors. (School Board Goals 1A, 6C)
FY11 GOALS
• Continue implementation of the HHMI middle school science initiative, 3rd year of county wide implementation. (School Board Goals 1A, 1C, 1D, 1E, 1F, 2E) • Continue awarding HHMI scholarships to graduating seniors. (School Board Goals 1A, 6D) • Support student research at the Academy of Science and LCPS high schools. (School Board Goals 1A, 2B, 2D, 2E) • Expand STEM Camp for rising 4th & 5th grade students. (School Board Goals 1A, 1C, 1D, 1E, 2B, 2E) • Provide authentic science research experiences for students and teachers. (School Board Goals 1A, 1C, 1D, 1E, 2B, 2E, 4A, 4D) • Create a professional development program for teachers to become skilled in mentoring students in science research. (School Board Goals 4A, 4D)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Peter R. Hughes Assistant Superintendent for Instruction Director of Curriculum and Instruction
Loudoun County Public Schools - FY11 Appropriated Budgets 243 DEPARTMENT OF GRANTS
INDIVIDUAL STUDENT ALT ED PROGRAM (ISAEP)
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $30,432 $30,423 $30,434 $30,434 $30,434 Operations & Maintenance $1,000 $1,008 $1,000 $1,000 $1,000
Total $31,432 $31,431 $31,434 $31,434 $31,434
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The Virginia Department of Education provides supplemental grant funding for students pursuing a GED that are under 18 years of age and currently enrolled in Loudoun County Public Schools as an Individual Student Alternative Education Plan (ISAEP) status.
Loudoun County Public Schools - FY11 Appropriated Budgets 244 DEPARTMENT OF GRANTS
INDIVIDUAL STUDENT ALT ED PROGRAM (ISAEP)
EXPLANATION OF COSTS:
PERSONNEL
Partial funding for ISAEP Counselor.
OPERATIONS AND MAINTENANCE
These funds support the operation and maintenance of the GED program for students 16-18 years of age.
FY09 ACCOMPLISHMENTS
• Forty-eight students participated in the ISAEP/GED program with a 70% success rate of program completion and GED credential.
FY11 GOALS
• To sustain the ISAEP program opportunities for qualified high school students.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Shirley L. Bazdar Dr. John H. Robinson Director Career and Technical Education Principal, Douglass School
Loudoun County Public Schools - FY11 Appropriated Budgets 245 DEPARTMENT OF GRANTS
JUNIOR NAVY ROTC PROGRAM
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Operations & Maintenance $0 $0 $0 $0 $18,000
Total $0 $0 $0 $0 $18,000
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The Navy JROTC program provides students the opportunity to enhance their academic, athletic, and leadership skills.
Loudoun County Public Schools - FY11 Appropriated Budgets 246 DEPARTMENT OF GRANTS
JUNIOR NAVY ROTC PROGRAM
EXPLANATION OF COSTS:
PERSONNEL
There are no personnel costs directly related to this grant.
OPERATIONS AND MAINTENANCE
These funds support the operation and maintenance of the NJROTC program.
FY09 ACCOMPLISHMENTS
• 124 students enrolled in the first year of the program during the FY 10 school year.
FY11 GOALS
• To sustain the NJROTC program and related activities.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Sharon D. Ackerman Shirley L. Bazdar Assistant Superintendent of Instruction Director of Career and Technical Education
Loudoun County Public Schools - FY11 Appropriated Budgets 247 DEPARTMENT OF GRANTS
JUVENILE DETENTION CENTER
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $184,075 $253,364 $316,301 $484,273 $516,007 Operations & Maintenance $3,179 $28,667 $12,973 $5,077 $33,551
Total $187,254 $282,031 $329,274 $489,350 $549,558
Positions 2.0 2.0 3.0 4.0 4.0
Staffing FY10 FY11 FTE FTE Literacy Coaching 0.5 0.5 Teacher 3.0 3.0 Support 0.5 0.5
Total 4.0 4.0
DESCRIPTION
The Loudoun County Detention Center Education Program, fully funded through a state grant, provides instruction to incarcerated youth ages 12-18 who are awaiting adjudication through the juvenile court system. Four certified teachers provide educational services to predispositional students whose average stay is 30 days and to postdispositional students whose stay is over 6 months.
Loudoun County Public Schools - FY11 Appropriated Budgets 248 DEPARTMENT OF GRANTS
JUVENILE DETENTION CENTER
EXPLANATION OF COSTS:
PERSONNEL
The grant provides funding for three full-time teaching positions, one part-time literacy coach teacher, and one part-time secretary at the Juvenile Detention Center.
OPERATIONS AND MAINTENANCE
The grant provides funding to support mileage, materials and supplies, small equipment, travel, and staff development for the teachers at the Juvenile Detention Center.
FY09 ACCOMPLISHMENTS
• Established a Health/PE curriculum with a full-time instructor. (School Board Goals 1A, 7A) • Transitioned 9 students from the Post-Dispositional program back into the community. (School Board Goal 1G) • Utilized a grant to increase the size of the student library. (School Board Goal 1A) • Collaborated with corrections, social workers, and mental health to develop a facility-wide program of Positive Behavior Support. (School Board Goal 7A) • Participated in the One Book One Community Program. (School Board Goal 1I) • Integrated successfully to online SOL testing. (School Board Goal 1D) • Established a policy manual for teachers working in detention. (School Board Goal 2B) • Acquired SMART boards for both classrooms. (School Board Goal 1A) • Established a Student of the Week program. (School Board Goal 7A)
FY11 GOALS
• To assist in the development of a post-GED program for students entering with a GED. (School Board Goal 1A) • To acquire GED testing ability within the facility. (School Board Goal 1G) • To increase the use of technology in the curriculum to help develop 21st Century Skills. (School Board Goal 2B) • To collaborate with Department of Family Services to develop an ISAEP program within the facility for long term/Post-Dispositional students. (School Board Goals 1A, 2C) • To provide parents with opportunities to meet education personnel in the evenings during visitation. (School Board Goal 6D)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy Toni Deluca-Strauss Assistant Superintendent for Pupil Services Special Education Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 249 DEPARTMENT OF GRANTS
MENTOR TEACHER PROGRAM
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $26,357 $28,847 $29,971 $62,556 $35,436 Operations & Maintenance $45,631 $39,497 $25,478 $0 $20,314
Total $71,988 $68,344 $55,449 $62,556 $55,750
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
Mentors, lead mentors, and instructional coaches are vital leaders who provide a structure and process for translating skill into practice. T.L.C., Teaching in Loudoun County, is the induction, mentor, and coaching program that provides professional development to new teachers, teachers new to LCPS, veteran teachers entering a new teaching field, and teachers identified by principals as needing additional support.
Loudoun County Public Schools - FY11 Appropriated Budgets 250 DEPARTMENT OF GRANTS
MENTOR TEACHER PROGRAM
EXPLANATION OF COSTS:
PERSONNEL
Mentor Teacher Grant funding supplements Loudoun County funding in the following areas: mentor professional development; work of lead mentors outside of contract time; pay for teachers to develop and conduct professional development for new teachers; materials for new teachers.
OPERATIONS AND MAINTENANCE
Expenditures for materials, equipment, and professional development for new teachers and mentors.
FY09 ACCOMPLISHMENTS
• Offered a series of “Best Practices for Best Teachers” workshops focusing on classroom management. • Conducted the Beginning Teacher Institute, a 2-day event of professional development for the induction of novice teachers. • Provided professional development to enhance the effectiveness of mentors.
FY11 GOALS
• Increase the opportunities for professional development for mentors. • Add one additional series of "Best Practices for Best Teachers" workshops designed for new teachers. • Develop short videos that demonstrate exemplary teaching practices. • Increase the selection of professional development for novice teachers at the Beginning Teacher Institute. • Provide additional services and/or materials to new teachers in schools identified as Hard-to-Staff.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Ginger Kave Director of Instructional Services Teacher Mentor Specialist
Loudoun County Public Schools - FY11 Appropriated Budgets 251 DEPARTMENT OF GRANTS
PAVAN
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $3,866 $5,057 $0 $62,168 $46,290 Operations & Maintenance $110,276 $125,044 $109,212 $69,732 $92,400
Total $114,142 $130,101 $109,212 $131,900 $138,690
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
Performing and Visual Arts Northwest (PAVAN) is a consortium of five school districts (Winchester City, Frederick County, Shenandoah County, Warren County, and Loudoun County), a private university (Shenandoah University), and the Virginia Department of Education (specifically, the division of Gifted Education). PAVAN was founded in 1984. The consortium strives to augment and enrich public school arts curriculum through the Arts in the Classroom Grant (AICG).
Summer programs include:
The prestigious Summer Regional Governor's School program for rising 9th-12th grade students, Arts Alive Workshops for rising 7th-12th grade students, Arts Expedition Camps for rising 4th-6th grade students, and the Artists in Bloom Day Camp for rising 1st-3rd grade students.
PAVAN also offers a wide variety of after school arts classes, clubs, Saturday classes, and workshops during the academic school year.
Loudoun County Public Schools - FY11 Appropriated Budgets 252 DEPARTMENT OF GRANTS
PAVAN
EXPLANATION OF COSTS:
PERSONNEL
The consortium partners, along with the state, share the cost of salary and benefits for two part-time employees.
OPERATIONS AND MAINTENANCE
Operation and expenditures provide teachers for the Summer Regional Governor's School; materials, staff, and resources to supplement all summer programs; and various classes offered during the school year. Other expenditures include telecommunications, web page design and maintenance, liability insurance, printing, and office supplies. Office space is provided by Shenandoah University as an in-kind donation.
FY09 ACCOMPLISHMENTS
• Continued to serve students in all jurisdictions. • Day camp for rising 1st, 2nd and 3rd grade students, Artists in Bloom. • Day camp for rising 4th, 5th, and 6th grade students, Arts Expedition. • Two week Summer Regional Governor's School. • Increase the number of sites for Artists in Bloom and Arts Alive summer programs.
FY11 GOALS
• Develop additional offerings for middle school students in all school districts. • Refine the relationship between PAVAN and the Shenandoah Conservatory Arts Academy in order to provide additional services for students. • Develop programs that meet the needs of changing student populations and the different school district requirements as articulated by members of the Board. • Provide staff development opportunities for teachers. • Increase the number of sites for Artists in Bloom and Arts Alive summer programs.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Melvin S. Harmon, Jr Jennifer Green Music Supervisor PAVAN Director
Loudoun County Public Schools - FY11 Appropriated Budgets 253 DEPARTMENT OF GRANTS
PEP (CAROL WHITE)
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $0 $0 $0 $0 $53,825 Operations & Maintenance $0 $0 $0 $0 $386,175
Total $0 $0 $0 $0 $440,000
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The Carol M. White Physical Education Program (PEP) provides grants to LEAs and community-based organizations (CBOs) to initiate, expand, or enhance physical education programs, including after-school programs, for students in kindergarten through 12th grade. Grant recipients must implement programs that help students make progress toward meeting state standards.
Loudoun County Public Schools - FY11 Appropriated Budgets 254 DEPARTMENT OF GRANTS
PEP (CAROL WHITE)
EXPLANATION OF COSTS:
PERSONNEL
The PEP Grant includes funding for an hourly position.
OPERATIONS AND MAINTENANCE
The PEP Grant budget includes funding for travel, supplies, etc. to support the grant.
FY09 ACCOMPLISHMENTS
• Not applicable since there were no grant funds for this in FY09.
FY11 GOALS
• The primary goal of the Carol M. White Physical Education Programs Grant is to teach students about a healthy, active lifestyle and to give them the skills to transition from physical education at school to a lifetime of wellness. An emphasis on daily moderate to vigorous activity and sound nutritional choices will play a primary role in the success of the grant. This will be accomplished by modifying and appending the existing physical education program to incorporate comprehensive fitness, nutrition and activity design strategies, and to include action steps based on program development to ensure deep alignment between Virginia Standards of Learning (VaSOL), curriculum, instruction, and assessment. As part of LLS, we will offer after school programs and community-based initiatives to reinforce and expound upon the physical education content taught at school.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Sheila Jones Director of Curriculum and Instruction Health, Physical Education, and Driver Education Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 255 DEPARTMENT OF GRANTS
PHONOLOGICAL AWARENESS LITERACY SCREENING (PALS)
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $104,600 $118,208 $161,698 $243,889 $293,302 Operations & Maintenance $21,125 $35,976 $45,776 $46,740 $60,900
Total $125,725 $154,184 $207,474 $290,629 $354,202
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The Virginia State Department of Education provides assessment materials and funding for the Early Intervention Reading Initiative. The assessment tool is the Phonological Awareness Literacy Screening (PALS) which can be administered to designated students in grades K-3.
Loudoun County Public Schools - FY11 Appropriated Budgets 256 DEPARTMENT OF GRANTS
PHONOLOGICAL AWARENESS LITERACY SCREENING (PALS)
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries and all related fringe costs for PALS tutors who provide intervention to students below the PALS benchmarks. The number of tutors varies by school.
OPERATIONS AND MAINTENANCE
PALS operations and maintenance funds are used to provide software and instructional materials to use for intervention with students who do not meet the PALS benchmark.
FY09 ACCOMPLISHMENTS
• Assessed all students in grades K-1 and selected students in grades 2 and 3 in the fall and spring with the Phonological Awareness Literacy Screening (PALS). (School Board Goals 1E, 1G, 1H, 1I) • Provided interventions to students in K-3 who achieved below the established benchmark scores. (School Board Goals 1E, 1G, 1H, 1I) • Reassessed students who scored below the fall benchmark in January to measure growth in literacy. (School Board Goals 1E, 1G, 1H, 1I)
FY11 GOALS
• Assess all students in grades K-1 and selected students in grades 2 and 3 in the fall and spring with the Phonological Awareness Literacy Screening (PALS). (School Board Goals 1E, 1G, 1H) • Provide interventions to students in K-3 who achieve below the established benchmark scores. (School Board Goals 1E, 1G, 1H ) • Reassess students who scored below the fall benchmark in January to measure growth in literacy. (School Board Goals 1E, 1G, 1H)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Dr. Dianne S. Kinkead Director of Curriculum and Instruction Reading, Kindergarten, STEP Pre-School Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 257 DEPARTMENT OF GRANTS
PRE-SCHOOL INCENTIVE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $176,884 $164,658 $147,146 $147,146 $348,097 Operations & Maintenance $7,248 $305 $0 $0 $0
Total $184,132 $164,963 $147,146 $147,146 $348,097
Positions 2.0 2.0 2.0 5.0 8.0
Staffing FY10 FY11 FTE FTE Teacher 4.0 6.0 Teacher Assistant 1.0 2.0
Total 5.0 8.0
DESCRIPTION
The Section 619 Pre-School Grant is a federal grant that assists local districts in providing services to Early Childhood Special Education (preschool) students, which is a requirement of state and federal laws.
Loudoun County Public Schools - FY11 Appropriated Budgets 258 DEPARTMENT OF GRANTS
PRE-SCHOOL INCENTIVE
EXPLANATION OF COSTS:
PERSONNEL
The Pre-School Grant funds two of the resource teachers who provide services to preschool students with disabilities.
OPERATIONS AND MAINTENANCE
Grant funds are primarily used for the costs associated with the teacher salaries.
FY09 ACCOMPLISHMENTS
• Continued to provide support for a portion of the salary of two Early Childhood Special Education teachers. (School Board Goal 4)
FY11 GOALS
• Continue to provide support for Early Childhood Special Education students in a variety of community settings. (School Board Goal 6C)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy Mary M. Kearney Assistant Superintendent for Pupil Services Director of Special Education
Loudoun County Public Schools - FY11 Appropriated Budgets 259 DEPARTMENT OF GRANTS
SAFE & DRUG FREE SCHOOLS (TITLE IV PART A)
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $76,955 $87,141 $95,159 $87,744 $87,744
Total $76,955 $87,141 $95,159 $87,744 $87,744
Positions 1.0 1.0 1.0 1.0 1.0
Staffing FY10 FY11 FTE FTE Instructional Support 1.0 1.0
Total 1.0 1.0
DESCRIPTION
Safe and Drug-Free Schools (Title IV Part A) is a federally funded program under the legislation of No Child Left Behind that provides substance abuse and violence prevention programming for students in grades K-12. This section includes a substance abuse prevention coordinator and three specialists who coordinate and implement a comprehensive violence, alcohol and other drug prevention education and early intervention program. The specialists conduct substance abuse assessments, skill-based groups and classroom/community presentations, as well as facilitate the three day early intervention and education program known as Insight.
Loudoun County Public Schools - FY11 Appropriated Budgets 260 DEPARTMENT OF GRANTS
SAFE & DRUG FREE SCHOOLS (TITLE IV PART A)
EXPLANATION OF COSTS:
PERSONNEL
This grant partially funds the salary of one substance abuse prevention specialist.
OPERATIONS AND MAINTENANCE
The Substance Abuse Prevention (SAP) Program includes SAP specialists who implement various violence, tobacco, alcohol and other drug prevention, education and early intervention services. These services are provided through a comprehensive program designed to reach K-12 grades as well as parents, community members, faculty and other school staff. The SAP specialists provide services to general education students and at risk students. In addition, they support the three day early intervention and education program known as Insight for students who have violated the school's alcohol or drug policy.
FY09 ACCOMPLISHMENTS
• Made 11,008 student contacts to include providing a continuum of substance abuse prevention and early intervention services consisting of 1,043 alcohol and drug assessments; co-facilitating 128 school based substance abuse prevention groups, serving 643 students; teaching a three-day seminar called Insight for 117 students who violated the school alcohol and drug policy and providing follow up with case management support. Students in groups reported a 59% decrease in use, a 39% increase in grades and a 21% increase in attendance. Insight students reported a 56% decrease in alcohol use and a 47% decrease in drug use, a 37 % increase in grades and a 33% increase in attendance. (School Board Goals 1D, 2A, 2B, 6A, 6B, 6D, 7A, 7B) • Provided 165 substance abuse prevention presentations to eighth and tenth grade students, staff and parents. Evaluations demonstrated that out of 2,744 students, 79.2% reported that their knowledge had increased in the area of prevention. Work collaboratively with several county agencies, such as Loudoun County Mental Health Student Assistance Program and Community Outreach Services, to provide intensive wrap around supports for 237 students and families at risk for substance abuse and gang involvement, which included co-leading eight gang prevention groups. (School Board Goals 2B, 6A-E, 7A, 7B) • Developed and implemented a systematic community-wide prevention initiative in conjunction with the Loudoun County Community Services Board to address underage drinking and drug abuse. A series of 20 prevention posters in both English and Spanish were distributed to all secondary schools and several facilities throughout the Loudoun County community. The second phase of the initiative involved the creation and distribution of a prevention brochure for 18,000 families within the LCPS community. (School Board Goals 6A-E, 7A, 7B)
Loudoun County Public Schools - FY11 Appropriated Budgets 261 DEPARTMENT OF GRANTS
SAFE & DRUG FREE SCHOOLS (TITLE IV PART A)
FY11 GOALS
• Continue to provide individual and group support for students who are impacted by others’ drug or alcohol use, are currently experimenting, or are in recovery, and for students who may be at-risk for gang involvement through intensive interventions and school and community based follow up services. Services to students who have violated the school alcohol or other drug policy will continue to include the three day early intervention class known as Insight, a JDC tour, substance abuse assessment, referral, drug testing, and parent meetings. Train in-school restriction teachers to implement a research-based smoking prevention program for students who violate the school smoking policy. Strengthen the provision of a continuum of care and intensive case management for all students in the program by partnering with other Loudoun County agencies. (School Board Goals 1A, 1D, 2A, 5E, 6A-F, 7A, 7B) • Expand prevention and education services by providing substance abuse prevention presentations to all 10th grades health classes and into the community through parent organizations; specifically targeting underage drinking. (School Board Goals 1A, 6C-F, 7A, 7B) • Ensure the availability of training and ongoing support for the PEER Helper Program in each high school to further enable PEER students to work with at risk students in their schools and their feeder schools. Expand and maintain the Safe School Ambassador program where students are trained to positively intervene in situations involving social cruelty among their peers and integrate both programs into the school improvement plans to enhance the positive climate of schools. (School Board Goals 1A, 1E, 2D, 5E, 6D-F, 7A, 7B)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
K. Anne Lewis Elizabeth A. Young Director of Student Services Student Support Services Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 262 DEPARTMENT OF GRANTS
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Loudoun County Public Schools - FY11 Appropriated Budgets
263 DEPARTMENT OF GRANTS
TECHNOLOGY GRANT
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Operations & Maintenance $1,780,702 $1,855,298 $1,922,000 $2,000,000 $2,052,000
Total $1,780,702 $1,855,298 $1,922,000 $2,000,000 $2,052,000
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The State Department of Education (DOE) provides funding to be used for instructional technology, in support of online SOL testing. The Department of Instructional Technology Services is mandated to use these funds to directly support the DOE online SOL testing program. Funds offset the cost of the computer technology replacement cycle and are expended for the purchase of instructional classroom computers, servers, and network electronics.
Loudoun County Public Schools - FY11 Appropriated Budgets 264 DEPARTMENT OF GRANTS
TECHNOLOGY GRANT
EXPLANATION OF COSTS:
PERSONNEL
There are no personnel costs directly related to this grant.
OPERATIONS AND MAINTENANCE
The operations and maintenance expenditures provide an offset to the cost of the computer technology replacement cycle. The FY11 cycle includes twelve elementary, three middle and three high schools.
FY09 ACCOMPLISHMENTS
• Offset the cost of computers for the computer technology replacement cycle.
FY11 GOALS
• Offset the cost of the computer technology replacement cycle. The FY11 cycle includes twelve elementary, three middle and three high schools.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Michael D. Larson Director of Instructional Services Instructional Technology Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 265 DEPARTMENT OF GRANTS
TITLE I PART A
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $876,546 $1,033,961 $1,063,678 $1,124,872 $1,003,343 Operations & Maintenance $98,692 $87,961 $354,368 $127,759 $128,054
Total $975,238 $1,121,922 $1,418,046 $1,252,631 $1,131,397
Positions 10.8 11.5 9.5 10.3 10.3
Staffing FY10 FY11 FTE FTE Supervisor 1.5 1.5 Teacher 7.5 7.5 Support 1.3 1.3
Total 10.3 10.3
DESCRIPTION
Title I Part A, Improving Basic Programs, is a federally funded program that provides supplemental instruction to improve academic achievement for identified students in Grades K-5 in targeted assistance schools. Each spring Loudoun County Public Schools must determine “eligible school attendance areas” utilizing the federal ranking and serving requirements. Any school that has a percentage of low income families at or above 35% becomes eligible to receive Title I funds. According to this ranking a school is eligible to receive this Title I funding. The Title I program will serve four elementary schools, which are staffed by highly qualified teachers who will provide supplemental instruction to small groups of children (four-six) for blocks of 30 to 40 minutes.
The purpose of the Title I program is to help the neediest students reach the same challenging standards expected of all children in Loudoun County Public Schools. Therefore, the students will be assessed throughout the school year. Parents will receive progress reports each grading period from his or her Title I teacher. Title I encourages parental involvement by sending home helpful newsletters and organizing family events to promote good reading habits.
Loudoun County Public Schools - FY11 Appropriated Budgets 266 DEPARTMENT OF GRANTS
TITLE I PART A
EXPLANATION OF COSTS:
PERSONNEL
The Title I Part A budget includes the salaries and fringe benefits for 10.25 federal programs employees.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures are utilized to implement the Title I program in the areas of Instruction, Professional Development, and Parental Involvement and are expended according to federal guidelines.
CAPITAL OUTLAY
Title I Part A does not have Capital Outlay.
FY09 ACCOMPLISHMENTS
• Four schools were identified as Title I and with highly qualified Title I teachers: Guilford Elementary, Sugarland Elementary, Sully Elementary and Rolling Ridge Elementary. (School Board Goal 4) • Three Title I schools made AYP for 2009-2010 and one was added to the Watch List. (School Board Goal 1) • All services were coordinated through the collaborative efforts of each supervisor working together to increase student achievement. (School Board Goal 1) • Students' reading performances increased as a result of supplemental services provided by the Title I teachers. The services included the implementation and utilization of Steps to Literacy, literacy frameworks, and literacy groups in Grades K-5. (School Board Goals 1, 2) • Steps to Literacy, a professional development model to increase reading in Grades K-2, was continued in the 36 elementary schools. (School Board Goal 1) • Professional development opportunities were the result of a coordination of services to assist teachers and administrators in meeting the NCLB highly qualified standards. Teachers and administrators participated in national conferences, workshops, institutes, seminars, and graduate level courses. (School Board Goal 4) • Parent involvement increased as evidenced by parent workshops, literacy night events, the Parent Advisory Council meeting, parent liaisons, and numerous local school activities. (School Board Goal 6) • The Developmental Reading Assessment (DRA), and the Phonological Awareness Literacy Screening (PALS), were the assessment instruments used to determine academic progress along with the SOLs. (School Board Goal 2) • Star Web was utilized to include the identification and tracking of all Title I students. (School Board Goal 1)
Loudoun County Public Schools - FY11 Appropriated Budgets 267 DEPARTMENT OF GRANTS
TITLE I PART A
FY11 GOALS
• At least 92% of students will pass the Standards of Learning (SOL) assessment. (School Board Goal 1) • Students in identified racial, ethnic, and socio-economic subgroups will exceed all requirements of the Standards of Learning, NCLB, and AYP. (School Board Goal 1) • All Title I students will demonstrate grade level reading proficiency by the end of the first grade or will have an individualized program of reading instruction. (School Board Goal 1) • Fifty percent of the Limited English Proficient (LEP) students who have been enrolled for a full academic year will progress one proficiency level or more on the SELP; 40% of the LEP students will attain full proficiency and move from a Monitoring 2 status, thus scoring at the proficient level in the reading and writing portions of the SELP assessments; thereby, exiting the language instruction program. All LEP students who are not exempt under the twelve month ruling will take the Virginia Grade Level Assessment (VGLA). (School Board Goal 1) • Parental involvement will increase by 10% when compared to 2009 as evidenced by monthly parent involvement activities, registrations for parent workshops, seminars, conferences, Parent Advisory Council membership (PAC), MSAAC, and interpreters to increase the connectivity between home and school. (School Board Goal 6) • School Improvement plans will incorporate Title I funded professional development and parent involvement. (School Board Goal 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Evonne C. DeNome Director of Instructional Services Federal Programs Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 268 DEPARTMENT OF GRANTS
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Loudoun County Public Schools - FY11 Appropriated Budgets
269 DEPARTMENT OF GRANTS
TITLE I PART D - JDC
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $0 $21,230 $59,093 $53,792 $53,792 Operations & Maintenance $0 $962 $2,970 $0 $0
Total $0 $22,192 $62,063 $53,792 $53,792
Positions 0.0 0.0 0.6 0.5 0.5
Staffing FY10 FY11 FTE FTE Literacy Coaching 0.5 0.5
Total 0.5 0.5
DESCRIPTION
Title I Part D is a federally funded program used to support children and youth who are neglected, delinquent, or at risk of dropping out of school.
Loudoun County Public Schools - FY11 Appropriated Budgets 270 DEPARTMENT OF GRANTS
TITLE I PART D - JDC
EXPLANATION OF COSTS:
PERSONNEL
The grant provides funding to pay for teacher salaries to offer remedial reading services.
OPERATIONS AND MAINTENANCE
Grant funds are primarily used for costs associated with the teacher salary.
FY09 ACCOMPLISHMENTS
• Established a Title I Remediation Program with a part-time teacher. (School Board Goal 1) • Pre and post tested every student enrolled in detention in Reading and Math. (School Board Goal 1) • Provided one on one remediation in all academic areas. (School Board Goal 1)
FY11 GOALS
• To continue to build our focus on literacy with a full time Literacy Coach Pilot Program. • To expand the implementation of strategies that increase the reading ability of students in detention.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy Toni Deluca-Strauss Assistant Superintendent for Pupil Services Special Education Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 271 DEPARTMENT OF GRANTS
TITLE II PART A
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $227,051 $365,671 $539,462 $469,571 $528,253 Operations & Maintenance $340,779 $371,934 $127,397 $170,631 $111,949
Total $567,830 $737,605 $666,860 $640,202 $640,202
Positions 0.2 4.5 5.5 5.5 5.5
Staffing FY10 FY11 FTE FTE Supervisor 0.5 0.5 Teacher 4.5 4.5 Support 0.5 0.5
Total 5.5 5.5
Loudoun County Public Schools - FY11 Appropriated Budgets 272 DEPARTMENT OF GRANTS
TITLE II PART A
DESCRIPTION
Title II Part A, Teacher Quality, is a federally funded program that provides funds to meet the criteria of highly qualified teachers as defined by NCLB legislation. Funds will be utilized to support the implementation of the Pathways to Reading and Writing program, Instructional Coaches, provide training to LCPS teachers in instructional, best practices to enhance teaching and learning in the classroom, and supplement the cost of tuition for teachers to participate in graduate level courses at George Mason University and Shenandoah University, so as to meet the 100% Highly Qualified Teacher requirement under NCLB.
Pathways is a staff development program on Balanced Literacy for the classroom teacher, the reading team and other support teachers from Special Education and the ESL Department. Pathways incorporates best practices from assessment, direct instruction, literacy acquisition, flexible grouping, and classroom management.
Instructional Coaches work with teachers who have been identified as needing additional services beyond the monitoring provided through LCPS funding, with a focus on teachers on a non-continuing contract (0-3 years experience), and those identified by principals who need additional support. Through time intensive and non-evaluative classroom visitations, observations, and conference; the Instructional Coach provides embedded, individualized professional development. Modeling, co-teaching, and problem solving in the collaborative coach-teacher relationship has demonstrated to have a positive impact on teacher efficacy and retention.
Loudoun County Public Schools - FY11 Appropriated Budgets 273 DEPARTMENT OF GRANTS
TITLE II PART A
EXPLANATION OF COSTS:
PERSONNEL
The Title II Part A Grant includes salaries and fringe benefits for 5.5 Instructional Services employees.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures are utilized to supplement the cost of tuition for teachers and administrators to participate in graduate level courses at George Mason University and Shenandoah University.
CAPITAL OUTLAY
Title II Part A does not have Capital Outlay.
FY09 ACCOMPLISHMENTS
• Over $668,000 was allocated to professional development and personnel. (School Board Goal 4) • To further the attainment of the NCLB goals Title II Part A funding supported the following areas: 3 Instructional Coaches, 1.5 Steps to Literacy specialists; training in instructional, best practices to enhance teaching and learning in the classroom; supplementing the cost of tuition for teachers to participate in graduate level courses at George Mason University, Shenandoah University, and the University of Virginia. (School Board Goal 4) • Three days of professional development were provided prior to the opening of school to all teachers, including but not limited to, K-12 regular classroom teachers, Title I teachers, K-12 special education teachers, resource teachers, ESL teachers, and teacher specialists; with a focus on content, literacy, Virginia's SOL assessment and standards, technology integration and effective instructional strategies. (School Board Goal 4) • Funds provided for nine graduate credit courses from Shenandoah University, George Mason University, and University of Virginia to support teacher achievement in initial teacher licensure, special education licensure and highly qualified status. (School Board Goal 4) • Funds provided embedded professional development for over 700 teachers in 36 Steps to Literacy schools. (School Board 4)
FY11 GOALS
• Continue the implementation of a needs assessment tool as a vehicle in the development of its professional development offerings to ensure continuous improvement in student achievement. (School Board Goal 4) • Measure the professional development activities impact on student academic achievement and how the activities will be used to help eliminate the achievement gap that separates low-income and minority students from other students. (School Board Goal 1) • Provide embedded professional development through the services of three instructional coaches who work with novice and at-risk teachers as identified by school principals to assist teachers in addressing student learning styles (particularly students with disabilities), classroom management, and student behavior. (School Board Goal 4) • Sponsor course offerings for identified candidates in meeting the criteria of highly qualified in regard to the Praxis and SLLA. (School Board Goal 4) • Sponsor course offerings for identified candidates in pursuing initial teacher licensure, special education licensure, ESL licensure, and the enhancement of knowledge and skills in the areas of autism and leadership. (School Board Goal 4) • Provide embedded professional development for Pathways to Reading and Writing, formerly Steps to Literacy. (School Board Goal 4)
Loudoun County Public Schools - FY11 Appropriated Budgets 274 DEPARTMENT OF GRANTS
TITLE II PART A
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Evonne C. DeNome Director of Instructional Services Federal Programs Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 275 DEPARTMENT OF GRANTS
TITLE II PART D
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $4,382 $6,239 $4,434 $0 $0 Operations & Maintenance $29,022 $30,221 $19,960 $17,747 $20,066
Total $33,404 $36,460 $24,394 $17,747 $20,066
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
Title II Part D, Enhancing Education through Technology, is a federally funded program that supports the integration of technology across all content areas in the classroom. As a result of professional development, all administrators, TRTs, and classroom teachers will advance their technological skills and knowledge to establish research-based instructional methods that can be widely implemented. As LCPS staff implement these instructional methods, students will also demonstrate increased knowledge and skills as they experience these new methods and tools. Student work created in basic authoring tools will be stored on home directories with an opportunity for their work to be displayed at the Technology Fair, libraries, administration building, schools, and at community events.
Loudoun County Public Schools - FY11 Appropriated Budgets 276 DEPARTMENT OF GRANTS
TITLE II PART D
EXPLANATION OF COSTS:
PERSONNEL
No Title II Part D funds are utilized for personnel.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures are utilized to provide professional development in Technology Integration.
CAPITAL OUTLAY
Title II Part D does not have Capital Outlay.
FY09 ACCOMPLISHMENTS
• Technology Resource Teachers (TRTs) continued to participate in professional development opportunities to increase their technology skills and knowledge as they assisted teachers in the integration of technology in all content areas to support instruction and disaggregated data to guide instruction, thus achieving high academic standards. (School Board Goals 1, 4) • All students continue to develop technology and information literacy skills. (School Board Goal 1) • Digital cameras, IPods, webcams, Infared presentation tool, and various hardware and software were purchased to support TRTs and administrators in the local schools. (School Board Goal 1) • All students and teachers had access to information technology in their classrooms.
FY11 GOALS
• All students, by the time they reach eighth grade, will be technologically literate; regardless of the student's race, ethnicity, gender, family income, geographic location, or disability. (School Board Goal 1F) • All administrators, TRTs, and classroom teachers will have advanced their technological skills and knowledge as a result of professional development in the integration of technology resources and systems to establish research-based instructional methods that can be widely implemented. (School Board Goal 4A, 4D) • Student scores will increase by 10% in the content areas that technology integration occurred. As a result, all students will demonstrate increased knowledge and skills as they experience computer software as a tool to create and design projects using basic productivity tools such as word processing, spreadsheets, desktop publishing, and PowerPoint. (School Board Goal 1F)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Evonne C. DeNome Director of Instructional Services Federal Programs Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 277 DEPARTMENT OF GRANTS
TITLE III A - ELL
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $186,274 $253,863 $209,674 $350,191 $418,239 Operations & Maintenance $82,402 $93,984 $203,832 $198,377 $111,146
Total $268,676 $347,847 $413,506 $548,568 $529,385
Positions 3.2 4.0 3.0 6.0 6.0
Staffing FY10 FY11 FTE FTE Teacher 2.0 2.0 Title III A - ELL 3.0 3.0 Teacher Assistant 1.0 1.0
Total 6.0 6.0
Loudoun County Public Schools - FY11 Appropriated Budgets 278 DEPARTMENT OF GRANTS
TITLE III A - ELL
DESCRIPTION
Title III Part A is a federally funded program that provides funding for services to English Language Learner (ELL) students to increase student achievement.
• Title III funding will be used to supplement reading and language arts instruction for ELLs through Sheltered Instruction, which develops literacy skills and content knowledge. The Sheltered Instruction Observation Protocol Model (SIOP) will be expanded with professional development for teachers that will result in increased student achievement. Staff members will be trained on Sheltered Instruction techniques and strategies to ensure successful implementation of the model. SIOP coaches will further facilitate this implementation by providing resources and suggestions through classroom visitations and modeling of lessons. In addition, SIOP coaches will provide professional development to general education teachers during the school year and in the summer to further expand the Sheltered Instruction Model. • The Gateway Program will also be supported with federal funds. Gateway will provide an opportunity for ELLs, projected to be unable to complete the requirements for a regular high school diploma before becoming age ineligible. This program will allow ELLs to acquire additional language and life skills needed to be productive citizens, with some obtaining a GED. • Interpreting and translating services will be provided by approximately 210 interpreters/translators at the schools, parent workshops, and meetings to increase connectivity between school and home and close the communication gap. Talk and listen hardware will be available for use at the schools in order to encourage parent involvement in the school setting.
Loudoun County Public Schools - FY11 Appropriated Budgets 279 DEPARTMENT OF GRANTS
TITLE III A - ELL
EXPLANATION OF COSTS:
PERSONNEL
Title III Part A funds will be utilized to provide five ELL teachers, one teacher assistant, and all related fringe benefits.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures will provide instructional materials and supplies needed to implement the sheltered instruction model in the 15 schools and support the professional development of the teachers.
CAPITAL OUTLAY
Title III Part A does not have Capital Outlay.
FY09 ACCOMPLISHMENTS
• Title III funding was used to supplement reading and language arts instruction for ELLs as a result of using multiple instructional approaches to enhance learning opportunities for students and increase student achievement. (School Board Goals 1, 2) • The language based computer program, Lexia, was used to assist the ELL teachers to help students become more proficient in the English language. (School Board Goals 1, 2) • Professional development provided multiple opportunities to assist general education teachers with strategies designed to support ELLs. (School Board Goals 1, 2) • Interpreting and translating services were provided at the schools, parent workshops, and meetings to increase connectivity between school and home, and close the communication gap. Talk and listen hardware was purchased for the local schools. • Parents of English Language Learners received extensive support through the Parents as Education Partners (PEP) Program. (School Board Goal 6) • Title III funding was used to provide Spanish Language and ESL courses for LCPS staff. (School Board 4)
FY11 GOALS
• English language proficiency and student achievement will improve among non-English speaking students, including students in English as a Second Language (ESL) classes and students who are identified as English Language Learners (ELLs). (School Board Goal 1) • Programs and practices will be in place to eliminate the disparity in achievement among identified racial, ethnic, and socio-economic subgroups. (School Board Goal 1) • Seventy percent of the ELLs who have been enrolled for a full academic year will progress one proficiency level or more on the SELP assessment. (School Board Goal 1) • Forty-five percent of the ELLs will attain full proficiency and move from a Monitoring 2 status, thus scoring at the proficient level in the WIDA-Access four ELLs assessments; thereby, exiting the language instruction program. (School Board Goal 1) • Offer multicultural courses and Spanish language courses to LCPS staff. (School Board Goal 4) • LCPS will continue to support parent outreach for ELLs. (School Board Goal 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Preston L. Coppels Evonne C. DeNome Director of Instructional Services Federal Programs Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 280 DEPARTMENT OF GRANTS
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Loudoun County Public Schools - FY11 Appropriated Budgets
281 DEPARTMENT OF GRANTS
TITLE X PART C (MCKINNEY-VENTO HOMELESS ASSISTANCE ACT)
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $0 $0 $23,640 $35,000 $15,354 Operations & Maintenance $0 $0 $0 $0 $17,889
Total $0 $0 $23,640 $35,000 $33,243
Positions 0.0 0.0 1.0 0.3 0.3
Staffing FY10 FY11 FTE FTE Support 0.3 0.3
Total 0.3 0.3
DESCRIPTION
The McKinney-Vento Grant from Project HOPE of Virginia provides a staff member to respond to the questions and concerns surrounding homelessness, link eligible students with services, support families and schools, work with agencies serving homeless children and families, make the arrangements necessary to quickly enroll homeless students, and maintain the data and records necessary for required reporting and compliance monitoring. The McKinney-Vento Act, a part of No Child Left Behind, requires that schools eliminate any barriers to the enrollment of homeless children and provide transportation from the school of origin when feasible.
Loudoun County Public Schools - FY11 Appropriated Budgets 282 DEPARTMENT OF GRANTS
TITLE X PART C (MCKINNEY-VENTO HOMELESS ASSISTANCE ACT)
EXPLANATION OF COSTS:
PERSONNEL
0.3 FTE, seven hours per day.
OPERATIONS AND MAINTENANCE
The total amount of the grant pays for the staff member and employee benefits. Other costs are covered by the budget for the Office of Student Services.
FY09 ACCOMPLISHMENTS
• Expedited the enrollment of 232 students who qualified for McKinney-Vento services by working with schools to provide transportation, free school meals, and rapid registration. (School Board Goals 1D, 7A) • Presented staff development sessions about McKinney-Vento eligibility and services to attendance secretaries, school counselors, parent liaisons, school nurses and health clinic assistants, and school social workers. (School Board Goals 1D, 7A) • Collaborated with other offices and departments of LCPS and government and private organizations to address the needs of McKinney-Vento students and families. (School Board Goals 1D, 6A)
FY11 GOALS
• Continue to provide professional development to school staff members regarding McKinney-Vento identification and services. (School Board Goals 1F, 7A) • Communicate with parents/guardians, community organizations, and government agencies to address the needs of homeless students. (School Board Goals 1F, 6A, 6B) • Provide information and support to schools regarding the enrollment and success of McKinney-Vento students. (School Board Goals 1F, 6B) • Assure thorough records' maintenance and management. (School Board Goal 1F)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary V. Kealy K. Anne Lewis Assistant Superintendent for Pupil Services Director of Student Services
Loudoun County Public Schools - FY11 Appropriated Budgets 283 DEPARTMENT OF GRANTS
VIRGINIA PRE-SCHOOL INITIATIVE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $0 $0 $102,861 $101,079 $80,614 Operations & Maintenance $0 $56,195 $41,856 $655,465 $279,386
Total $0 $56,195 $144,717 $756,544 $360,000
Positions 0.0 0.0 2.0 2.0 2.0
Staffing FY10 FY11 FTE FTE Teacher 1.0 1.0 Teacher Assistant 1.0 1.0
Total 2.0 2.0
Loudoun County Public Schools - FY11 Appropriated Budgets 284 DEPARTMENT OF GRANTS
VIRGINIA PRE-SCHOOL INITIATIVE
DESCRIPTION
The Virginia Pre-School Initiative (VPI) provides programs for at-risk four-year-old children that include quality preschool education, health services, social services, parental involvement, and transportation. Programs operating half-day receive state funds prorated at 50 percent. Criteria for enrollment in the STEP/VPI program include residing in a family with income levels within guidelines for free and reduced price lunch or having a single or an unemployed parent. A student who is an English language learner or a student with suspected or identified disabilities is eligible for STEP. Students must reside in a geographical area served by STEP. Each class has morning and afternoon sessions of three hours each. There are a maximum of 15 students per session. Sixteen STEP classes are located at six sites: Evergreen Mill, Rolling Ridge (2 classes), Sterling Elementary (2 classes), Steuart Weller, Sully, and Sycolin Creek.
Loudoun County Public Schools - FY11 Appropriated Budgets 285 DEPARTMENT OF GRANTS
VIRGINIA PRE-SCHOOL INITIATIVE
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes salaries and all related fringe costs for employees: one teacher and one teaching assistant. There are no new positions in the FY11 budget.
OPERATIONS AND MAINTENANCE
Increase based on state funding.
FY09 ACCOMPLISHMENTS
• Awarded a Virginia Pre-school Initiative (VPI) grant which was used to fund curriculum work, purchase materials, provide for enrichment experiences, pay for staff development, and pay the salary and benefits for two teachers and two instructional assistants. (School Board Goals 1E, 1G) • Created a Virginia Preschool Initiative (VPI) Steering Committee of school and community based individuals to serve as an advisory group for STEP. (School Board Goal 1B)
FY11 GOALS
• Maintain current program for sixteen (16) classes. (School Board Goals 1E, 1H, 6C)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Peter R. Hughes Dr. Dianne S. Kinkead Director of Curriculum and Instruction Reading, Kindergarten, STEP Pre-School Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 286
Department of Support Services
DEPARTMENT OF SUPPORT SERVICES
DEPARTMENT SUMMARY The Department of Support Services comprises eight offices that oversee facilities, safety and security, transportation, construction, food services, energy management, telecommunications, and warehouse operations.
The department supports the instructional program by providing quality, safe, comfortable, well-maintained educational facilities and grounds; safe student transportation; high quality, nutritious foods that students enjoy and are affordable. All aspects of the school system - physical plant, furnishings in the classrooms, materials utilized in maintaining our facilities, the nutritious meals served are provided with the desire to be most efficient and effective. As effective stewards of the public trust, we pride ourselves on our sustainability and energy conservation efforts as part of our culture in Loudoun County Public Schools creating a "Climate for Success."
FY11 BUDGET CHANGES
With the addition of two (2) new high schools and one (1) new elementary school, the Department of Support Services will maintain a total building area of 9,064,183 square feet, along with services for anticipated increased student enrollment.
Additional personnel includes the following positions for growth, two new high schools and one new elementary school:
34 Custodians - 16 for Tuscarora and 14 for Woodgrove high schools, and four (4) for Buffalo Trail 8 Maintenance workers based on square footage staffing model and creating a second maintenance team 38 Bus Drivers 1 Safety and Security Specialist
Utilities budget increase of $423,623 for the opening of three (3) new schools.
Loudoun County Public Schools - FY11 Appropriated Budgets 287 DEPARTMENT OF SUPPORT SERVICES
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Assistant Superintendent for Support 8,099,598 7,439,054 7,878,030 7,329,345 7,653,092 Services Construction Services 3,134,982 2,761,867 4,113,638 2,292,024 2,308,489 Facilities Services 43,018,299 48,366,467 51,272,038 55,047,154 55,771,049 Safety & Security 2,075,890 3,076,414 2,776,317 2,511,118 2,416,028 Transportation Services 38,109,807 44,461,447 47,419,595 51,892,093 52,466,939
Total $94,438,576 $106,105,249 $113,459,618 $119,071,734 $120,615,598
Positions 1,425.5 1,518.0 1,578.5 1,597.2 1,672.2
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 288 DEPARTMENT OF SUPPORT SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel 61,317,291 66,761,589 72,957,638 77,845,400 78,166,175 Operations & Maintenance 32,752,025 38,177,213 40,086,686 40,807,334 42,080,673 Capital Outlay 369,260 1,166,447 415,294 419,000 368,750
Total $94,438,576 $106,105,249 $113,459,618 $119,071,734 $120,615,598
Positions 1,425.5 1,518.0 1,578.5 1,597.2 1,672.2
Loudoun County Public Schools - FY11 Appropriated Budgets 289 DEPARTMENT OF SUPPORT SERVICES
ASSISTANT SUPERINTENDENT FOR SUPPORT SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $3,357,939 $1,740,562 $1,936,485 $1,945,634 $1,953,677 Operations & Maintenance $4,722,681 $5,449,629 $5,759,705 $5,383,711 $5,699,415 Capital Outlay $18,978 $248,863 $181,840 $0 $0
Total $8,099,598 $7,439,054 $7,878,030 $7,329,345 $7,653,092
Positions 20.0 21.0 20.0 20.0 20.0
Staffing FY10 FY11 FTE FTE Assistant Superintendent 1.0 1.0 Manager 1.0 1.0 Analyst 1.0 1.0 Support 7.0 7.0 Coordinator 2.0 2.0 Driver 4.0 4.0 Specialist 3.0 3.0 Technician 1.0 1.0
Total 20.0 20.0
DESCRIPTION
The Office of Support Services provides administrative assistance to the divisions of Facilities Services, Transportation, Construction, Food Services, Energy Management, Safety and Security, Telecommunications, and Warehousing. The distribution of paper, furniture, equipment, and other school furnishings are managed through this office. In addition, the division purchases, installs, maintains, and repairs all telecommunications equipment and duplicating equipment for the school system. Facility use guidance is provided to administrators to ensure that policies and procedures are followed accordingly for the community use of their facilities. The disposal of surplus and obsolete equipment is also managed through this division.
Loudoun County Public Schools - FY11 Appropriated Budgets 290 DEPARTMENT OF SUPPORT SERVICES
ASSISTANT SUPERINTENDENT FOR SUPPORT SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Positions of Communication Technician and Telecommunications Analyst, which were originally requested and cut from the FY09 budget will continue to be deferred until a later date.
OPERATIONS AND MAINTENANCE
Funding in this division includes new and replacement furniture and equipment in existing schools. Also included in this category are telecommunications and maintenance contracts for all copiers and duplicating equipment throughout the system.
The FY11 budget for the Assistant Superintendent for Support Services represents an decrease in Operations and Maintenance of 1.9% from the FY09 actual expenditures and an increase from the FY10 appropriated budget of 9%, and supports the addition of two high schools and one elementary school and projected growth. Included in this increase are replacement furniture and equipment items and principal requests deferred from the FY10 budget year.
Also represented in this increase is the lease of warehouse space ($135,000) for storage of maintenance supplies and equipment and surplus items. The County of Loudoun will no longer be providing this space.
FY09 ACCOMPLISHMENTS
• Provided administrative leadership and guidance to the departments within Support Services to meet the challenges of rapid growth, facility equity, expanded security needs, and changing constituency expectations. (School Board Goal 5) • Successful implementation of the Capital Improvements Program. (School Board Goal 5) • Successful implementation of Capital Asset Preservation Program. (School Board Goal 5) • Processed more than 36 tractor trailer loads of paper through the warehouse facility. (School Board Goal 5) • Evaluated, ordered, and delivered furniture and equipment to meet the needs of additional student enrollment and replacement of outdated or damaged items to maintain parity. (School Board Goal 5) • Provided maintenance for approximately 450 machines used for the duplication of instructional materials. (School Board Goal 5) • Replaced/upgraded 56 large copiers, added four (4) copiers for central office efficiency, and added three (3)copiers for increased enrollments at Stone Bridge, Heritage, and Freedom high schools (School Board Goal 5) • Replaced seven (7) digital duplicators (School Board Goal 5) • Purchased, received, processed, and delivered over 120,000 textbooks/workbooks. (School Board Goal 5) • Installed new telecommunications equipment in 16 schools/facilities. (School Board Goal 5) • Replaced stage curtains in three (3) schools, Banneker, Hillside, Sterling Middle. (School Board Goal 5) • Implemented online public auction of surplus and obsolete equipment in April, 2009. Conducted three (3) sales, April through June, selling 214 items/lots of items; 91.3% of listed items sold. Total LCPS Sales: $20,588.88, including three (3) vehicles. (School Board Goal 5)
Loudoun County Public Schools - FY11 Appropriated Budgets 291 DEPARTMENT OF SUPPORT SERVICES
ASSISTANT SUPERINTENDENT FOR SUPPORT SERVICES
FY11 GOALS
• Continue to provide administrative leadership to the Divisions of Support Services. (School Board Goal 5) • Administer the distribution of paper, furniture, equipment and other school furnishings as well as telecommunication services to all facilities in Loudoun County Public Schools. (School Board Goal 5) • Continue the administrative oversight, purchase and maintenance of equipment and supplies to meet the ongoing needs for the duplication of instructional materials. (School Board Goal 5) • Continue to provide education, awareness and equipment training to reduce the use of paper in our schools and administrative offices. (School Board Goal 5) • Complete installation of new telecommunications equipment in remaining administrative facilities. (School Board Goal 5) • Continue the customary competency necessary to meet community expectations in supporting one of the fastest growing school districts in the nation. (School Board Goal 5)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Jeffrey K. Platenberg Superintendent Assistant Superintendent for Support Services
Loudoun County Public Schools - FY11 Appropriated Budgets 292 DEPARTMENT OF SUPPORT SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
293 DEPARTMENT OF SUPPORT SERVICES
CONSTRUCTION SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $690,815 $914,277 $1,317,235 $1,308,830 $1,207,458 Operations & Maintenance $2,391,978 $1,424,352 $2,796,403 $858,194 $972,281 Capital Outlay $52,189 $423,238 $0 $125,000 $128,750
Total $3,134,982 $2,761,867 $4,113,638 $2,292,024 $2,308,489
Positions 7.0 10.0 12.0 12.0 12.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 1.0 1.0 Manager 3.0 3.0 Support 3.0 3.0 Coordinator 1.0 1.0 Specialist 2.0 2.0 Technician 1.0 1.0
Total 12.0 12.0
DESCRIPTION
The Construction Services Division provides management and oversight for the implementation of the Capital Improvements Program. In ensuring the successful accomplishment of the CIP, the division assists in the evaluation of sites for new schools, prepares plans and specifications for the construction/renovation of new and existing facilities, and implements a continuous evaluation process of existing plans and specifications to ensure parity of all school facilities to provide a safe, secure, and appropriate physical environment in which the educational process can take place. Construction Services is responsible for incorporating sustainable design and construction methods into the division's prototypical schools and has become an EPA Energy Star partner by adopting design and control methods that save energy and reduce the carbon footprint.
Loudoun County Public Schools - FY11 Appropriated Budgets 294 DEPARTMENT OF SUPPORT SERVICES
CONSTRUCTION SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and fringe benefits for twelve Construction Services employees and overtime in support of the capital construction program.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies throughout the year in support of the construction program. In addition, contractual services provide for improvements to existing school sites in support of principal requests, and professional services provide the resources for architectural/engineering support for evaluating proposed school sites.
CAPITAL OUTLAY
Alterations to existing buildings in support of principal requests.
FY09 ACCOMPLISHMENTS
• Reached substantial completion of Kenneth W. Culbert Elementary School. (School Board Goal 5) • Received bids and authorized construction of Tuscarora and Woodgrove high schools, and ES-20 at Seven Hills. (School Board Goal 5) • Provided leadership and direction in the implementation of the school division’s Capital Improvements Program (CIP). (School Board Goal 5) • Continued to make refinements in the prototypical one- and two-story school designs to achieve the most efficient and cost effective facilities. • Continued to receive public input regarding school projects in order that citizen concerns can be addressed during the planning process. (School Board Goal 6) • In cooperation with the Departments of Facilities Services and Planning and Legislative Services, continued to develop efficient and effective methods of communication concerning shared responsibilities. (School Board Goal 5) • Continued to develop and implement an extended planning process for new school projects with a focus on identification, evaluation, and resolution of planning issues for new school sites. • Provided engineering and planning support to the Department of Planning and Legislative Services in the identification, evaluation, and legislative approval for site selection and acquisition. (School Board Goal 5) • Implemented procedures to enhance efficient and effective communication between the Construction Department and various regulatory agencies (FEMA, DEQ, VDOT, etc). (School Board Goal 6) • Monitored school construction projects for quality assurance. (School Board Goal 5) • Provided adequate staffing to support the Capital construction program. (School Board Goals 4, 5) • Continued to make refinements to the Educational Specifications for new schools and renovation projects. (School Board Goal 5) • Continued to evaluate older schools to ensure parity between older and newer facilities. (School Board Goal 5) • Implemented a digital database for maintaining design and construction statistics and project record documents to efficiently monitor and evaluate construction trends.
Loudoun County Public Schools - FY11 Appropriated Budgets 295 DEPARTMENT OF SUPPORT SERVICES
CONSTRUCTION SERVICES
FY11 GOALS
• Continue to provide leadership and direction in the implementation of the School Division’s Capital Improvements Program. (School Board Goal 5) • Continue to make refinements to the one- and two-story prototypical school designs to achieve the most efficient and cost effective facility. • Continue to incorporate sustainable design and construction methods into prototypical school designs that save energy and reduce the carbon footprint. • Continue to make refinements to the elementary, middle, and high school Educational Specifications. • Continue the process of receiving public input regarding school projects in order that citizen concerns can be addressed during the planning process. (School Board Goal 6) • Continue to provide engineering and planning support to the Department of Planning and Legislative Services in the identification, evaluation, and legislative approval process for site selection and acquisition. (School Board Goal 5) • In cooperation with the Departments of Facilities Services and Planning and Legislative Services, continue to develop efficient and effective methods of communication concerning shared responsibilities. (School Board Goal 5) • Continue to develop and implement an extended planning process for new school projects with a focus on identification, evaluation, and resolution of planning issues for new school sites. (School Board Goal 5) • Continue to enhance efficient and effective communication between the Construction Department and various regulatory agencies (FEMA, DEQ, VDOT, etc.). (School Board Goal 6) • Continue to provide adequate staffing to support the Capital construction program. (School Board Goals 4, 5) • Continue to provide comprehensive training programs for Construction Department staff. (School Board Goal 4) • Continue to monitor school construction projects for quality assurance. (School Board Goal 5) • Continue to evaluate schools to ensure parity between older and newer facilities. (School Board Goal 5) • Continue to refine the department’s webpage to provide information to staff and community regarding the school division’s capital construction program. (School Board Goal 6) • Continue to maintain a digital database of design and construction statistics and project record documents to efficiently monitor and evaluate construction trends.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Jeffrey K. Platenberg Kevin L. Lewis Assistant Superintendent for Support Services Director of Construction
Loudoun County Public Schools - FY11 Appropriated Budgets 296 DEPARTMENT OF SUPPORT SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
297 DEPARTMENT OF SUPPORT SERVICES
FACILITIES SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $26,886,940 $29,484,621 $32,058,209 $33,311,952 $34,059,370 Operations & Maintenance $15,974,718 $18,706,509 $19,141,164 $21,551,202 $21,571,679 Capital Outlay $156,641 $175,337 $72,665 $184,000 $140,000
Total $43,018,299 $48,366,467 $51,272,038 $55,047,154 $55,771,049
Positions 573.5 615.0 634.0 636.7 672.7
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 5.7 5.7 Manager 1.0 1.0 Support 5.0 5.0 Custodian 490.0 524.0 Driver 4.0 4.0 Maintenance 129.0 131.0 Specialist 1.0 1.0
Total 636.7 672.7
DESCRIPTION
The mission of Facilities Services is to: "Provide quality facilities services to all of our students, staff, and community in an efficient and professional manner that ensures a safe, well-maintained instructional environment." In FY 2011 our school division will have 79 schools, and seven support facilities for a total area of 9,064,183 square feet (a 7% increase over 2010), and 2,560 acres of campus. The average age of the facilities we operate is 25 years. The challenge Facilities Services faces is that many of the schools we consider new have already passed their ten year anniversary of operation and are entering their equipment replacement cycle. Facilities Services provides the following routine and emergency services: maintenance and repair; preventive maintenance; energy management; grounds maintenance; upgrade, retrofit, repair, and replacement of worn, outdated, and damaged equipment; custodial, security and fire alarm monitoring and maintenance; refuse removal; recycling; snow removal; operating and testing of six portable water wells and two waste water treatment plants; and various other services as required for the efficient operation and maintenance of Loudoun County Public Schools.
Loudoun County Public Schools - FY11 Appropriated Budgets 298 DEPARTMENT OF SUPPORT SERVICES
FACILITIES SERVICES
EXPLANATION OF COSTS:
PERSONNEL
The Facilities Services staff perform the routine and emergency facility operation, maintenance, repair, preventive maintenance, and improvements for the school division. The requested staffing for FY 2011 is driven by the increased building area that must be maintained with the opening of new schools.
The Custodial Services staff performs daily cleaning of our schools and support facilities during the school year and the major floor to ceiling cleaning of our schools during the summer break. For FY 2011, the following have been added to the custodial staff:
• Sixteen custodians for Tuscarora High School
• Fourteen custodians for Woodgrove High School
• Four custodians for Elementary School ES-20
In 2009, the MGT Efficiency Review recommended twenty additional custodians to cover absences before we added four additional schools. We are currently experiencing an absentee rate of 16%.
OPERATIONS AND MAINTENANCE
The FY 2011 budget reflects cost increases associated with opening three new schools and increased maintenance costs for maintaining older schools. This includes overtime for building checks and community use, preventive maintenance service contracts, fire and security monitoring contracts, and increased custodial consumable supplies. Increases for both maintenance supplies and custodial consumable materials have also contributed to budget increases.
The Tri-Annual Asbestos Hazard Emergency Response Act (AHERA) survey of 31 schools will be conducted in FY2011 at an estimated cost of $30,000 (6012).
The Mowing and Lawn Care (6013) budget includes competition field turf management at the new high schools and an additional common area fertilization and weed control in the Spring 2011 for an increase of $47,300.
The starting of an HVAC apprentice training program has increased the Staff Development (6298) budget by $9,000.
The utility budgets have increased for the following reasons:
• Electricity increase is due to the opening of three new schools. • Savings from natural gas contract have allowed us to open the new schools with no heating budget increase • Water and sewer increases are due to opening new schools and municipal rate increases
CAPITAL OUTLAY
The budget request for capital outlay has been reduced and funds transferred to the minor equipment budget reflecting expense patterns in recent budgets. An $35,000 allowance for unplanned new capital equipment is included in the FY2011 budget. Expected replacements include kitchen and refrigeration equipment replacement, lawn tractor replacements and an allowance for unexpected equipment failure.
Loudoun County Public Schools - FY11 Appropriated Budgets 299 DEPARTMENT OF SUPPORT SERVICES
FACILITIES SERVICES
FY09 ACCOMPLISHMENTS
Facilities Services accomplishments during FY2009 include:
• Replaced roofs at Monroe Technology Center, Catoctin Elementary School, Park View High School (partial) Replaced stadium grandstands at Loudoun Valley High School • Repaired pavements and sealed parking lots at Broad Run High School, Stone Bridge High School, Sterling Elementary School and Farmwell Station Middle School • Repaired pavement at Heritage High School • Completed 6 Energy Efficiency Audits focused on mechanical systems to improve building system efficiency • Achieved Energy Star recognition for six schools and one support building • Replaced boiler and water heater at Waterford Elementary School • Resurfaced running track at Loudoun Valley High School • Renovated 55 Plaza Street for Transportation Department staff • Prepared LCHS Annex for NJROTC Program • Installed rooftop air conditioner for Heritage High School computer room • Installed air conditioning for data rooms throughout the division • Asbestos abatement projects at Leesburg Elementary and Staff Training Center • Changed interior doors and hardware at Sully and Sterling Elementary • Replaced kitchen exhaust hood in Guilford Elementary School • Replaced fire alarm in Waterford Elementary School • Replaced air conditioning chiller at Algonkian Elementary School and Loudoun County High School • Replaced lights and ceiling tile at Cool Spring Elementary School • Replaced ceiling tile in old section of Emerick Elementary School • Replaced dish washer at Lucketts Elementary School • Replaced kitchen floor tile at Aldie Elementary School • Repaired tennis courts at Dominion High School, Heritage High School, and Stone Bridge High School • Screened and recoated 10 high school main gym and 9 auxiliary gym floors • Sanded and refinished main gym floor at Stone Bridge High School • Upgraded filed lights at Stone Bridge High School baseball and softball fields • Completed over 27,000 work orders
Loudoun County Public Schools - FY11 Appropriated Budgets 300 DEPARTMENT OF SUPPORT SERVICES
FACILITIES SERVICES
FY11 GOALS
• To maintain our school buildings and grounds to ensure a quality educational environment that will enable schools to achieve their instructional goals and meet the increasing expectations of staff, students, and parents. This goal will be achieved by making Facilities Services more proactive in maintaining mechanical, electrical, plumbing, kitchen, and structural systems in our schools. • Strive to recruit only the highest quality employees for maintenance and custodial positions. (School Board Goal 4) • Use the enhanced capabilities of our new Computerized Maintenance Management System to improve workload management and efficiency, and to identify areas for maintenance service improvements. (School Board Goal 5) • Connect eleven additional building automation systems to the divisionwide area network to achieve more efficient data communication between Facilities Services and the individual schools. (School Board Goal 5) • Continually improve communications between Facilities Services and building principals to ensure that they are informed, in advance, of maintenance services scheduled for their school. (School Board Goal 5) • Continue to refine syllabus for custodian training and develop a head custodian training program for custodians desiring to become head custodians. • Continue implementing a green cleaning program. • Expand the LCPS recycling program by increasing visibility of the program and collecting more recyclable material. • Investigate alternatives for dealing with custodial shortages due to illness and vacation for consideration in the FY 2011 Budget.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Jeffrey K. Platenberg William G. Kolster Assistant Superintendent for Support Services Director of Facilities Services
Loudoun County Public Schools - FY11 Appropriated Budgets 301 DEPARTMENT OF SUPPORT SERVICES
SAFETY & SECURITY
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $1,541,358 $1,824,331 $1,967,693 $2,015,212 $1,964,211 Operations & Maintenance $466,763 $1,130,520 $672,474 $420,906 $376,817 Capital Outlay $67,769 $121,563 $136,150 $75,000 $75,000
Total $2,075,890 $3,076,414 $2,776,317 $2,511,118 $2,416,028
Positions 19.0 20.0 20.0 21.0 22.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 1.0 1.0 Coordinator 2.0 2.0 Engineer 1.0 1.0 Specialist 13.0 14.0 Technician 3.0 3.0
Total 21.0 22.0
DESCRIPTION
The Department of Safety and Security is responsible for the coordination of School Safety and Security Specialists and the School Resource Officers within the schools. They provide 24/7 security patrol and response to all alarms in the LCPS schools and buildings. The department supervisors are on-call 24/7 to coordinate and supervise all after hour incidents and respond with all County public safety agencies for school-related and countywide emergencies. The department is also responsible for the installation and maintenance of all school security cameras; the development and maintenance of up to date Emergency Response Plans for each school in the LCPS system; and coordination of the repair, maintenance, and purchase of all safety and security-related equipment. The Safety and Security Department also serves as liaison between LCPS and all Fire, Rescue, Emergency Management, and Law Enforcement Agencies in the County. The Safety and Security Department conducts annual safety audits of all schools. The department also provides investigations and coordination of incidents to all principals and administrators. We Coordinate the LCPS Playground Safety Program. Safety and Security is now responsible for the installation, repair, maintenance and management of all electronic security access systems used in all LCPS schools and buildings. Responsible for the management and coordination of the Readiness and Emergency Management for Schools (REMS) Grant to provide improvement to our emergency response plan for all schools and buildings to include a tactical mapping system for our public safety responders.
Loudoun County Public Schools - FY11 Appropriated Budgets 302 DEPARTMENT OF SUPPORT SERVICES
SAFETY & SECURITY
EXPLANATION OF COSTS:
PERSONNEL
The Department of Safety and Security has an increase of an FTE with the transfer of a position from Facilities for our electronic security access systems.
We are requesting one new FTE for a Safety and Security Specialist for Tuscarora High School. This position is necessary to provide coverage and investigative assistance to school administrators. This would allow coverage of both the cafeteria and the hallways during lunch shifts when there is a high volume of student traffic and a greater potential for disruption. The position would be available to cover dismissal and after school activities, which are also sources of increased safety and security related problems.
The current Safety and Security Specialist position at Harmony Intermediate will transfer to the new Woodgrove High School.
However, this will be the third year we have had to defer adding a second Safety and Security Specialist to each high school. This would allow expanded security coverage during the evening hours for after school activities.
This will also be the fourth year we have had to defer adding two Security Technicians. The technicians maintain, install, and repair all security cameras, card access systems, intercom/camera security systems at the front doors of all schools, and Panic Alarms. The Technicians are responsible for over 1800 security cameras, 150 digital recorders, 75 intercom/camera security systems, over 160 card access systems, and 15 panic alarm systems.
OPERATIONS AND MAINTENANCE
The Office of Safety and Security uses the funding in this category to support the maintenance and repair of equipment necessary to provide a safer school environment. This includes: 1800 security cameras, 75 digital recorders, 75 AIPHONE video entries, 15 wireless Duress alarm systems at middle schools, and over 160 electronic card access systems in all LCPS schools and buildings.
The Office of Safety and Security applied for and was awarded the Readiness and Emergency Management for Schools (REMS) Grant with a total grant funding of $699,419. This program is administered by the Office of Safe and Drug-Free Schools to assist with school emergency management planning. The REMS Grant Objectives are to increase the capacity of the district and partners to prevent, prepare for, respond to, and recover from emergency incidents and provide a more rapid response time by safety personnel. The grant funding will also increase the participation of parents, students, and community stakeholders in all phases of emergency planning; as well as develop a comprehensive database of contact information, site graphics, photographs, plans and other visuals to describe all school facilities, surrounding areas, locations and staging areas, and to make these instantly available to responders during a crisis. Provide an increase of training for school staff, parents, students, and other management team members to facilitate proper implementation of the emergency response plans and to develop a system of monitoring and revising the plan to ensure the ongoing sustainability and improvement.
CAPITAL OUTLAY
FY11 capital outlay will be used for adding and upgrading electronic card access security systems to the high schools .
Loudoun County Public Schools - FY11 Appropriated Budgets 303 DEPARTMENT OF SUPPORT SERVICES
SAFETY & SECURITY
FY09 ACCOMPLISHMENTS
• Provided leadership and support to all safety and security needs of LCPS. (School Board Mission Statement) • Assisted in maintaining a safe and secure environment in our schools and offices for students and staff. (School Board Mission Statement) • Provided immediate maintenance and repair support for all safety and security equipment used by schools. (School Board Goal 7) • Coordinated the installation and maintenance of school security cameras. (School Board Goal 7) • Completed the upgrade of security camera systems in existing elementary schools to equal new elementary schools. (School Board Goal 5) • Coordinated and conducted the hiring process for safety and security specialist positions. (School Board Goal 4) • Coordinated and conducted training for safety and security specialists, school resource officers, and administrative staff. (School Board Goal 4) • Trained staff in the proper methods of the operation of fire and security alarms. (School Board Goal 7) • Ensured that fire drills, emergency response drills, and tornado drills are completed in all schools. (Per state law) • Conducted annual safety audits and surveys of all schools. (Per state law) • Responded to all safety and security related incidents on school property in a timely manner. (School Board Mission Statement) • Provided Liaison with all County public safety agencies and coordinated emergency response plans for school and county incidents. (School Board Mission Statement and School Board Goal 7) • Completed the installation of the Aiphone/intercom systems in all schools and conducted staff training on the new system. (School Board Goal 7) • LCPS Security Patrols responded to 3,970 calls for assistance, security alarms, and/or building checks for the year. (School Board Mission Statement) • LCPS Safety and Security staff (daytime during school) responded to 863 calls for assistance, incidents and/or investigations etc. (School Board Mission Statement) • Awarded the Readiness and Emergency Management for Schools REMS Grant to provide improvement to our emergency response plan for all schools and buildings to include a tactical mapping system for our public safety responders. (School Board Goal 6, 7)
Loudoun County Public Schools - FY11 Appropriated Budgets 304 DEPARTMENT OF SUPPORT SERVICES
SAFETY & SECURITY
FY11 GOALS
• Provide leadership and support to all safety and security needs for LCPS. (School Board Mission Statement) • Assist in maintaining a safe and secure environment in our schools and offices for students and staff. (School Board Mission Statement) • Provide immediate maintenance and repair support for all safety and security equipment used by schools. (School Board Goal 7) • Coordinate the installation and maintenance of school security cameras. (School Board Goal 7) • Coordinate and conduct the upgrade of electronic security card access systems in existing elementary schools to equal new elementary schools. (School Board Goal 5) • Coordinate and conduct hiring process for Safety and Security Specialist positions. (School Board Goal 4) • Coordinate and conduct training for Safety and Security Specialists, School Resource Officers and Administrative Staff. (School Board Goal 4) • Train staff in the proper methods of the operation of fire and security alarms. (School Board Goal 7) • Ensure that fire drills, emergency response drills, and tornado drills are completed in all schools. (Per state law) • Conduct annual safety audits of all schools. (Per state law) • Respond to safety and security-related incidents in a timely manner. (School Board Mission Statement) • Provide liaison with all County Public Safety Agencies and coordinate Emergency Response Plans for school and County incidents. (School Board Mission Statement and School Board Goal 7) • Perform the installation of the electronic security card access systems. (School Board Goal 7) • Conduct Emergency Response Training for all school staff. School Board Goal 7) • Implement Card Access Security Systems. (School Board Goal 7) • Implement and coordinate LCPS Playground Safety Program. (School Board Goal 7) • Completion of the REMS Grant for improved emergency response plans for the entire school district to include a Continuation of Operations Plan (COOP). (School Board Goals 6, 7)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Jeffrey K. Platenberg Robert N. Burke Assistant Superintendent for Support Services Safety Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 305 DEPARTMENT OF SUPPORT SERVICES
TRANSPORTATION SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $28,840,239 $32,797,798 $35,678,017 $39,263,772 $38,981,458 Operations & Maintenance $9,195,885 $11,466,203 $11,716,940 $12,593,321 $13,460,481 Capital Outlay $73,683 $197,446 $24,639 $35,000 $25,000
Total $38,109,807 $44,461,447 $47,419,595 $51,892,093 $52,466,939
Positions 806.0 852.0 892.5 907.5 945.5
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 1.0 1.0 Manager 7.0 7.0 Bus Driver 696.5 734.5 Bus Attendant 170.0 170.0 Support 10.0 10.0 Engineer 2.0 2.0 Specialist 4.0 4.0 Technician 16.0 16.0
Total 907.5 945.5
DESCRIPTION
The Division for Pupil Transportation provides safe, efficient, and effective transportation for all eligible school students each school day. Well-trained support personnel utilizing a fleet of 836 school buses that will travel over 8.5 million miles. Typical services, in addition to home to school service, include field and athletic trips, special needs, remedial education, and other such services needed by students of LCPS. Traffic and pedestrian safety responsibilities for the school division and the management of the non-bus fleet operated by LCPS numbering over 400 motor vehicles is also included in this division. The LCPS dispatch center is located at the transportation office and is operationally staffed 24 hours per day throughout the year. This division also manages the Consolidated Fleet Maintenance Facility which provides preventive maintenance services to 2,400 school and county-owned vehicles.
Loudoun County Public Schools - FY11 Appropriated Budgets 306 DEPARTMENT OF SUPPORT SERVICES
TRANSPORTATION SERVICES
EXPLANATION OF COSTS:
PERSONNEL
This section includes the salaries and benefits for all full-time transportation employees as well as overtime funds and part-time employee funds. It also includes the following additional positions for FY 2011.
*Thirty-eight (38) bus driver positions. Thirty-six (36) for additional routing required for the 3,257 additional students projected in FY2011 and two (2) lead drivers for Tuscarora High School and Woodgrove High School.
OPERATIONS AND MAINTENANCE
Funding in this category supports the repair, maintenance, and fuel for all motor vehicles operated by LCPS, repair and maintenance for all radio system equipment used by LCPS; and training requirements for employees within the transportation division. Increases in these areas include:
• Maintenance and fuel cost for additional school buses. • Maintenance and parts inflation increase. • Increase in maintenance costs due to proposed DOE regulatory change from 30 days or 2500 miles to 45 calendar days for preventive maintenance inspections.
CAPITAL OUTLAY
Major communications equipment is funded in this category to support LCPS radio network, school campus radio systems, and the dispatch center.
• Back-up system equipment for dispatch center.
FY09 ACCOMPLISHMENTS
• Provided safe and efficient service to the students of LCPS. • Successfully trained 173 new bus drivers and attendants. • Significantly expanded GPS system within the school bus fleet. • Reviewed all routes and bus stops for safety and effectiveness. • Safely completed 8,895 field and athletic trips. • Continued to coordinate the installation of signal boosters in schools without interior cellular coverage. • Implemented a standardization plan for school bus procurement. • First hybrid school bus purchased. • Implemented a new field trip management program.
FY11 GOALS
• Provide necessary transportation services to the students of LCPS in a safe and efficient manner • Complete GPS installation on buses. • Continue to add GPS capabilities to the general fleet. • Continue to purchase environmentally friendly motor vehicles as budget permits. • Continue to research viable alternative fuel sources. • Continue to maintain current services with limited funding.
Loudoun County Public Schools - FY11 Appropriated Budgets 307 DEPARTMENT OF SUPPORT SERVICES
TRANSPORTATION SERVICES
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Jeffrey K. Platenberg Alvin E. Hampton IV Assistant Superintendent for Support Services Director of Transportation
Loudoun County Public Schools - FY11 Appropriated Budgets 308
Central Support
DEPARTMENT OF CENTRAL SUPPORT
DEPARTMENT SUMMARY
Central Support includes the following Departments:
• School Board • Superintendent • Deputy Superintendent • Administrative Office Building • Public Information • Planning and Legislative Services
Detailed descriptions of the responsibilities and duties of each department and FY11 budget changes are outlined on the subsequent pages.
Loudoun County Public Schools – FY11 Superintendent’s Proposed Operating Budgets
309 DEPARTMENT OF SCHOOL BOARD
SCHOOL BOARD
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $238,371 $275,298 $326,172 $361,123 $329,704 Operations & Maintenance $44,295 $53,039 $48,417 $107,813 $72,711
Total $282,666 $328,337 $374,588 $468,936 $402,415
Positions 1.0 1.0 1.0 1.0 1.0
Staffing FY10 FY11 FTE FTE Support 1.0 1.0
Total 1.0 1.0
DESCRIPTION
The School Board is responsible for the operation of the County's public schools in accordance with the regulations of the State Department of Education and for developing school policy as published and is available throughout the county in the School Board Policy manual.
Loudoun County Public Schools - FY11 Appropriated Budgets 310 DEPARTMENT OF SCHOOL BOARD
SCHOOL BOARD
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and fringe for School Board members and Clerk of the School Board.
OPERATIONS AND MAINTENANCE
The following expenses are covered by the School Board Budget:
Office supplies for School Board Food and food supplies Books and subscriptions Maintenance Service Contracts (BoardDocs) Training and continuing education (conferences and seminars) Professional association fees (VSBA, NSBA, etc.) A portion of the increase from FY09 can be attributed to the annual maintenance for "BoardDocs."
FY09 ACCOMPLISHMENTS
• The School Board continues to work closely with students, families and the community to provide a superior education, safe schools, and a climate for success.
FY11 GOALS
• The School Board continues to address their goals and works with the County Board of Supervisors for the benefit of all students. • Assists the Superintendent and professional staff in maintaining and enhancing a quality educational program to achieve the mission and long-term goals adopted by the School Board. • Directs the course of the school system through work on School Board committees such as Curriculum and Instruction, Legislative/Policy, Personnel Services, Finance, Construction and Site Acquisition, Health, Safety, and Wellness. • Continues to estimate the amount of money necessary during the fiscal year to support the public school system and administrative offices and to provide new facilities for the continuing enrollment growth.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Citizens of Loudoun County School Board Chairman
Loudoun County Public Schools - FY11 Appropriated Budgets 311 DEPARTMENT OF SUPERINTENDENT
SUPERINTENDENT
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $640,169 $671,213 $690,544 $639,593 $603,859 Operations & Maintenance $435,753 $288,332 $397,092 $373,126 $367,422
Total $1,075,922 $959,545 $1,087,636 $1,012,719 $971,281
Positions 3.8 3.8 3.8 3.8 3.8
Staffing FY10 FY11 FTE FTE Superintendent 1.0 1.0 Attorney 0.8 0.8 Support 2.0 2.0
Total 3.8 3.8
DESCRIPTION
To provide instructional leadership, executive management, and direction to the school division consistent with state law and School Board policy.
Loudoun County Public Schools - FY11 Appropriated Budgets 312 DEPARTMENT OF SUPERINTENDENT
SUPERINTENDENT
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for 3.8 employees, overtime required for classified staff, and all related fringe benefit costs.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures include materials and supplies needed throughout the year, as well as memberships, dues, subscriptions, conference expenses and legal expenses.
FY09 ACCOMPLISHMENTS
• Loudoun County opened one new school in 2009, bringing its total number of schools to 76, more than double the number of when the Superintendent took his post in 1991. • The Superintendent oversaw a solid administrative team that was able to fill eight principal openings with all eight candidates coming from within its own ranks. Loudoun County continued to grow at a rate equal to the size of an average school division with an increasingly diverse student population. • When the Class of 2009 entered school as kindergartners in 1996, Loudoun County Public Schools (LCPS) had 25,198 students. When this class graduated in 2009, the school system had 57,009. • Not only were there more students, they were much more diverse. In 1996, 82.3 percent of LCPS students were white. By 2009, that number had fallen to 63.9 percent. • Despite these massive changes, LCPS students still had an incredibly high level of achievement. The school system’s on-time graduation rate was 93.6 percent, 10.4 percent higher than the statewide average (83.2 percent). • While the “achievement gap” involving minority students was not closed during the 2007-2008 school year; on-time graduation figures compiled by the Virginia Department of Education show that 92.5 percent of the African-American students in the Class of 2009 graduated within four years of beginning high school. That was above the state average of 75.7 percent for African-American students and was close to the LCPS graduation rate for white students (96.3 percent). • LCPS also exceeded the state graduation rate in the areas of female students (95.5 to 86.4 percent), male students (91.9 to 80.2 percent), Hispanic students (79.4 to 72.3 percent), Asian students (96.3 to 93.3 percent), Students with Disabilities (94.5 to 82.5 percent), Disadvantaged Students (86.5 percent to 73.2 percent) and limited English proficiency (73 to 68.8 percent). • Of Virginia’s 324 high schools, 187 had graduation rates higher than the state’s 83.2 percent average, two schools matched the state and 135 were lower. All of Loudoun’s high schools exceeded the state graduation rate. • In addition, Loudoun County Public Schools made Adequate Yearly Progress (AYP) for the second time under terms defined by federal No Child Left Behind legislation. • In his role as one of Virginia’s longest-serving and honored superintendents, the Superintendent has become a leading resource in the formation of educational policy at the state level, including being a major proponent of reform of federal No Child Left Behind legislation. He also was elected president-elect of the American Association of School Administrators (AASA).
Loudoun County Public Schools - FY11 Appropriated Budgets 313 DEPARTMENT OF SUPERINTENDENT
SUPERINTENDENT
FY11 GOALS
• Assists the School Board, professional staff, and support staff in maintaining and enhancing a quality educational program to achieve the mission and long term goals adopted by the School Board. (School Board Goals 1, 2, 3, 4, 5, 6, 7) • Continues to emphasize safety preparations and initiatives. (School Board Goal 6, 7) • Emphasizes character and values as foundations for student excellence. (School Board Goals 1, 2) • Continues to encourage academic achievement through sound instructional strategies as well as developing programs to improve SOL test through sound instructional strategies, and to improve SOL test results. (School Board Goals 1, 2) • Maintains a progressive technology program for students to learn and expand their knowledge of all subjects and have access to individualized computer-based instruction. (School Board Goal 2) • Represents Loudoun County Public Schools in the community by serving on the Loudoun County Economic Development Commission, Chamber of Commerce, Loudoun Education Foundation Board of Trustees, Loudoun School-Business Partnership Executive Council, and the Loudoun United Way Board of Directors. (School Board Goal 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Loudoun County School Board Dr. Edgar B. Hatrick Superintendent
Loudoun County Public Schools - FY11 Appropriated Budgets 314 DEPARTMENT OF CENTRAL SUPPORT
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Loudoun County Public Schools - FY11 Appropriated Budgets
315 DEPARTMENT OF DEPUTY SUPERINTENDENT
DEPUTY SUPERINTENDENT
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $242,701 $262,910 $280,300 $273,103 $250,033 Operations & Maintenance $8,563 $7,997 $7,445 $7,924 $6,367
Total $251,264 $270,907 $287,745 $281,027 $256,400
Positions 2.0 2.0 2.0 2.0 2.0
Staffing FY10 FY11 FTE FTE Deputy Superintendent 1.0 1.0 Support 1.0 1.0
Total 2.0 2.0
DESCRIPTION
The Deputy Superintendent works directly with the Superintendent and cooperatively with other members of Senior Staff to provide daily management of the school system.
Loudoun County Public Schools - FY11 Appropriated Budgets 316 DEPARTMENT OF DEPUTY SUPERINTENDENT
DEPUTY SUPERINTENDENT
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for employees and all related fringe benefit expenses.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures include provision for materials and supplies as needed throughout the year. In addition, subscriptions provide for the annual renewal of the contract for VSBA Policy Services.
FY09 ACCOMPLISHMENTS
• There were almost 200 discipline cases sent to the Superintendent/Deputy Superintendent's Office for processing during the 2008-2009 school year. This number does not include questions from staff or parents regarding disciplinary situations. • The Deputy Superintendent also works as the staff liaison to the Legislative/Policy Committee. During the 2008-2009 school year, the Legislative/Policy Committee discussed and revised numerous items and existing policies. Some of the items resulted in new policies for LCPS; some were a review of existing policies. The committee also reviewed the 2008 Legislative Program. In addition, the Deputy Superintendent fields numerous calls and e-mails from staff and the public regarding LCPS policies. • The Deputy Superintendent works as the staff liaison to the Discipline Hearing Committee and as such attends discipline hearings held before the Committee. • When the Superintendent is not available, the Deputy Superintendent oversees the conduct of staff, represents the Superintendent at School Board meetings, and acts as the effective head of the school system during its day-to-day operation. • The Deputy Superintendent continues to direct the daily operation of the Administration Building.
FY11 GOALS
• Continue to assist the Superintendent in the day-to-day administrative operations of the school system to achieve the mission and long-term goals adopted by the School Board. (School Board Goals 1, 2, 3, 4, 5, 6, 7) • Oversee the Administration Building Operations Department and assist with daily issues in order to maintain and promote a work environment which facilitates the successful operation of departments whose services provide support to all Loudoun County Public Schools. (School Board Goals 1, 2, 3, 4, 5, 6, 7) • Continue to coordinate the efforts of various departments and agencies to assure comprehensive school safety. (Mission Statement and School Board Goal 7) • Continue to update and maintain the official School Board Policy Manual and provide website access. (School Board Goal 6) • Continue to work with the Directors of Elementary, Middle, and High School Education to assure proper implementation of the discipline policies of the School Board. (School Board Goal 7) • Continue to represent the Superintendent at various civic and school functions. (School Board Goal 6) • Continue to serve as liaison for the Charter School Application Process. (School Board Goal 2)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Ned D. Waterhouse Superintendent Deputy Superintendent
Loudoun County Public Schools - FY11 Appropriated Budgets 317 DEPARTMENT OF DEPUTY SUPERINTENDENT
ADMINISTRATION BUILDING
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $390,457 $425,422 $433,578 $466,326 $439,731 Operations & Maintenance $188,242 $160,286 $225,513 $240,401 $239,289 Capital Outlay $8,053 $0 $20,716 $0 $0
Total $586,752 $585,708 $679,807 $706,727 $679,020
Positions 7.0 7.0 7.0 7.0 7.0
Staffing FY10 FY11 FTE FTE Operations Assistant 1.0 1.0 Support 4.0 4.0 Coordinator 1.0 1.0 Operator 1.0 1.0
Total 7.0 7.0
DESCRIPTION
The Administration Building Coordinator is responsible for the operation and maintenance of the Administration Building. The Coordinator provides leadership and direction for the building receptionist, plant engineer, mail room, copy center, and switchboard staff.
Loudoun County Public Schools - FY11 Appropriated Budgets 318 DEPARTMENT OF DEPUTY SUPERINTENDENT
ADMINISTRATION BUILDING
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for seven employees, overtime required for classified staff, and all related fringe benefit costs.
OPERATIONS AND MAINTENANCE
The FY11 budget for the Administration Building under the direction of the Deputy Superintendent represents decrease in operations and maintenance from FY10 approved budget.
FY09 ACCOMPLISHMENTS
• Provided administrative leadership and guidance to the departments in the Administration Building in meeting the challenges of growth and challenges of expectations, security for employees, and meeting space, while assuring high quality service to all employees to aid them in accomplishing their daily goals (School Board Goal 5). • Organized and implemented the opening of the Wellness Center, access for employees (FY09 School Board Goal 7).
FY11 GOALS
• Continue to provide customer service to administrative leadership. To administrate great service through our copy center, mail room, security services, custodial services, receptionists, and our administrative team (School Board Goal 5).
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Ned D. Waterhouse Brenda L. Allen Deputy Superintendent Administration Building Coordinator
Loudoun County Public Schools - FY11 Appropriated Budgets 319 DEPARTMENT OF PLANNING AND LEGISLATIVE SERVICES
PLANNING AND LEGISLATIVE SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $868,935 $1,105,110 $1,174,636 $1,163,163 $1,085,302 Operations & Maintenance $65,381 $960,170 $554,571 $57,340 $51,980 Capital Outlay $0 $0 $5,700 $0 $0
Total $934,316 $2,065,280 $1,734,907 $1,220,503 $1,137,282
Positions 7.0 8.0 8.0 8.0 8.0
Staffing FY10 FY11 FTE FTE Executive Director 1.0 1.0 Supervisor 4.0 4.0 Analyst 1.0 1.0 Assistant 1.0 1.0 Support 1.0 1.0
Total 8.0 8.0
DESCRIPTION
The Department of Planning and Legislative Services is responsible for developing annual student enrollment projections, preparing the Capital Improvement Program budget document, facilitating school attendance boundary revisions, coordinating land development and school site acquisition, providing demographic and geographic information relating to Loudoun's public school population, and serving as legislative liaison for the Loudoun County School Board to the Virginia General Assembly. Each fall, the department conducts the Federal Impact Aid survey, as required by Public Law 81-874. Every three years, as required by Code of Virginia 22.1-281, the department conducts a census of all Loudoun school age residents.
Loudoun County Public Schools - FY11 Appropriated Budgets 320 DEPARTMENT OF PLANNING AND LEGISLATIVE SERVICES
PLANNING AND LEGISLATIVE SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and fringe for eight full-time Planning and Legislative Services employees, and one part-time Legislative Liaison. Planning will not add any new positions in FY11.
OPERATIONS AND MAINTENANCE
Operation and maintenance expenditures provide materials needed throughout the year to facilitate attendance boundary adjustments, develop annual student enrollment projections and prepare the budget documents, complete negotiations for school sites, prepare legislative applications for new schools, develop demographic and geographic information as needed by the school system and conduct annual federal survey. In addition, contractual services provide for professional engineering, design, and appraisal services for the department.
FY09 ACCOMPLISHMENTS
• Forecasted 2007-08 division enrollment within 1.2% of the September 28, 2007 actual enrollment. (School Board Goal 5) • Published the Superintendent's Recommended FY 2009-2014 Capital Improvement Program and the School Board Adopted FY 2009-2014 Capital Improvement Program. (School Board Goals 5, 6) • Facilitated and recommended attendance boundaries for Creighton’s Corner Elementary School, Liberty Elementary School, and Steuart W. Weller Elementary School which involved revisions to certain existing elementary school attendance boundaries. (School Board Goal 5, 6) • Submitted legislative applications and secured approval for alternative middle school site. (MS-5) (School Board Goals 5, 6) • Filed and secured approval of Commission Permit for Woodgrove High School. (School Board Goals 5, 6) • Coordinated with County and secured annexation of Fields Farm Property (Woodgrove High School) into Town of Purcellville. (School Board Goals 5, 6) • Coordinated with County to inventory subareas (Dulles Suburban, Transition Are, and Ashburn Suburban) of the County for available land that could potentially be utilized for public use sites (County and School CIP projects). (School Board Goals 5, 6) • Provided referral assessments to Loudoun County and town staff, as appropriate, on the impact of proposed residential development applications on Loudoun's public school system. (School Board Goals 5, 6) • Implemented system upgrades for Geographic Information System (GIS) data and software utilizing new technology with improved resources and capabilities. (School Board Goal 5) • Served as legislative liaison representing the Loudoun County School Board on its positions of proposed legislation during the 2008 Virginia General Assembly session. • Surveyed all Loudoun County Public Schools' families in Fall 2007, as required by Public Law 81-874, to ensure that Loudoun County received all possible Federal Impact Aid funds. Conducted Triennial School Census, as required by Code of Virginia §22.1-281 through §22.1-286, to ensure Loudoun County receives equitable share of state sales tax revenues designated for public education. • Filed Commission Permit for Woodgrove High School.
Loudoun County Public Schools - FY11 Appropriated Budgets 321 DEPARTMENT OF PLANNING AND LEGISLATIVE SERVICES
PLANNING AND LEGISLATIVE SERVICES
FY11 GOALS
• Continue monitoring public school enrollment and residential development activity throughout Loudoun in order to plan for school-related growth. (School Board Goal 5) • Provide student enrollment projections to facilitate the compilation of the operating and capital budgets. (School Board Goal 5) • Facilitate and recommend elementary and secondary school attendance boundary revisions, as needed, based on student enrollment changes and the opening of new school facilities. (School Board Goals 5, 6) • Continue land acquisition process to advance goals outlined in the Capital Improvement Program, including the coordination of land acquisition with county staff to secure future school sites and to look for opportunities for co-location of School Board and County projects. (School Board Goal 5) • Submit legislative applications for alternative high school (HS-7) site. (School Board Goals 5, 6) • Coordinate with County to inventory subareas (Leesburg, Route 7 West and Potomac/Sterling) of the County for available land that could potentially be utilized for public use sites (County and School CIP projects). (School Board Goals 5, 6) • Facilitate applications for implementation of road improvements required for Woodgrove High School. (School Board Goal 5, 6) • Submit legislative applications for bus parking facilities serving Western Loudoun. (School Board Goals 5, 6) • Evaluate potential options/requirements and submit appropriate applications for future ES-15 site. (School Board Goals 5, 6) • Facilitate all legislative requirements for land acquisition and school construction (e.g., zoning changes, special exceptions, modifications, commission permits.) (School Board Goal 5) • Facilitate and maintain data integration between the Loudoun County Office of Mapping and Geographic Information System, the Loudoun County Land Management Information System, and the StarWeb student information system. (School Board Goal 6) • Calculate FY 2010-2011 building program capacities for all school facilities. (School Board Goal 5) • Continue to expand and improve LCPS web-based building utilization application for calculating elementary school capacities. • Develop a web-based building utilization application for middle and high schools that will assist in calculating building program capacities for all secondary facilities. (School Board Goal 5) • Maintain digital floor plans and site plans of Loudoun County Public Schools' facilities. (School Board Goal 5) • Assist the Loudoun County School Board in the development of legislative positions on issues of local and statewide concern; and as staff liaison, convey said positions during the Virginia General Assembly session. • Survey all Loudoun County Public Schools' families in Fall 2009, as required by Public Law 81-874, to ensure that Loudoun receives all possible Federal Impact Aid funds. • Refine process of receiving public input regarding student enrollment projections, the Capital Improvement Program budget, school site acquisition, school attendance boundaries, the School Board's legislative program, and other planning related topics in order that citizen concerns can be addressed. (School Board Goal 6) • Further develop effective avenues of communication and cooperation between Loudoun County Public Schools and local, state, and federal regulatory agencies in an effort to identify capital facility contributions for public schools; as associated with new residential development as well as maintain timely delivery of schools. (School Board Goals 5, 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Dr. Sam C. Adamo Superintendent Executive Director of Planning and Legislative Services
Loudoun County Public Schools - FY11 Appropriated Budgets 322 DEPARTMENT OF CENTRAL SUPPORT
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Loudoun County Public Schools - FY11 Appropriated Budgets
323 DEPARTMENT OF PUBLIC INFORMATION OFFICE
PUBLIC INFORMATION OFFICE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $421,209 $492,923 $556,884 $551,838 $538,335 Operations & Maintenance $157,213 $397,998 $397,646 $351,257 $359,520
Total $578,422 $890,921 $954,530 $903,095 $897,855
Positions 4.0 5.0 5.0 5.0 5.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Assistant 2.0 2.0 Support 1.0 1.0 Technician 1.0 1.0
Total 5.0 5.0
DESCRIPTION
The Public Information Office provides for the accurate, timely and orderly dissemination of information about LCPS to the citizens of Loudoun County and fosters positive community relations for the school system. The Public Information Officer is a member of the Senior Staff working with the Superintendent to carry out School Board goals, objectives, and policies in compliance with Virginia Department of Education regulations.
Loudoun County Public Schools - FY11 Appropriated Budgets 324 DEPARTMENT OF PUBLIC INFORMATION OFFICE
PUBLIC INFORMATION OFFICE
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for five (5) Public Information Office (PIO) employees, one part-time employee, overtime required for 2010 Excellence in Education Banquet, and all related fringes. In FY11, Public Information will not be adding any new positions.
Realistically, the Public Information Office would like to add a social media specialist and turn the part-time position into a full-time position to handle an increased workload.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and services needed to support the following PIO activities: • Printing and binding, as well as graphic design services, for the annual Guide & Directory, Annual Report, and School Business Partnership Tab. • Photographic services for Excellence in Education Banquet, graduations, Annual Report, etc. ECHO mailing services for Guide & Directory, bonds, etc. • Maintenance work on the school profiles on the Web. (Ardent) • Monthly Web streaming service fee. (Granicus) • Yearly service fee for telephone system that allows us to disseminate timely emergency and school information. (ConnectEd) • Support and maintenance for the LCPS-dedicated TV Channel (Comcast 18.) (Empire Media) • Annual fee for the support of hosted Web environment. (Schoolwires)
FY09 ACCOMPLISHMENTS
• The Public Information Office oversaw the continuing implementation of the ConnectEd telephone system, which gave timely emergency and school information to stakeholders and started the school district’s first self-operated television station. • ConnectEd is now being used by 25 schools to send out daily attendance calls. The Public Information Office provided training to Attendance Secretaries so that this time-saving measure could be implemented. • Original Programming for LCPS-TV produced by the Public Information Office included: Dr. Hatrick’s Welcome Back Message; Loudoun Marching Band Showcase (MTC); Read between the Lines Series, Food Fight (MTC Cooking Showcase); AOS, MTC, and Summer School Graduations; Flu Q&A Sessions; Administrative Leadership Team August Speaker (Donna Tyson), and the Excellence in Education Banquets. • The Public Information Office has partnered with MTC to utilize its satellite to acquire additional educational programming.
Loudoun County Public Schools - FY11 Appropriated Budgets 325 DEPARTMENT OF PUBLIC INFORMATION OFFICE
PUBLIC INFORMATION OFFICE
FY11 GOALS
• Establish/maintain sound and constructive working relationships with the news media, parent organizations, the School-Business Partnership Executive Council, the Loudoun Education Foundation, the Loudoun Vocational Education Foundation, the Retired Teachers Association, and other community organizations and groups. • Effectively write, produce, and circulate a variety of informational materials; including the Guide & Directory to Loudoun County Public Schools, agendas and the Resume for School Board meetings, an Annual Report, a School-Business Partnership tabloid, the school bond referenda FACTs brochures and a multitude of press releases covering LCPS activities, and student and staff achievements. • Maintains and expands an informative LCPS’ presence on the World Wide Web through the school system Web site on the Internet. In FY 2005, the Public Information Office implemented a Content Management System to make the Web easier to use for both parents and teachers. • Provides for the efficient and proper response to requests for information as provided under the Virginia Freedom of Information Act. • Organizes and oversees special events such as the Excellence in Education Banquet, the American Education Week Celebration, and the dedications of new schools and facilities. • Supports and enhance the work of other LCPS departments such as the Department of Instruction, the Department of Pupil Services, and the Department of Planning and Legislative Services.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Wayde B. Byard Superintendent Public Information Officer
Loudoun County Public Schools - FY11 Appropriated Budgets 326
Department of Personnel Services
DEPARTMENT OF PERSONNEL SERVICES
DEPARTMENT SUMMARY DPS Mission Statement The Department of Personnel Services (DPS) is committed to recruiting and retaining the most qualified, highly motivated staff to create a climate of success for Loudoun County Public Schools (LCPS) students.
DPS provides and maintains a qualified and diverse workforce of over 8,900 full-time and nearly 3,500 part-time employees to accomplish the objectives of LCPS. The Department directs all phases of employment practices through the planning, organization, and management of the School Division's programs of recruitment, selection, staffing, placement, compensation, evaluation, and separation of LCPS employees. DPS is also responsible for the overall administration of compliance and equity issues as they relate to LCPS employees.
FY11 BUDGET CHANGES
The FY11 budget request for the Department of Personnel Services consists of a 6.6% decrease in the original amount requested for FY10. Operations and maintenance accounts were decreased in all departments as part of the cost containment measures. The Department of Personnel Services is not requesting any increase in personnel and will decrease the number of current postions from the level of 44 FTEs to 39 FTEs.
Loudoun County Public Schools - FY11 Appropriated Budgets 327 DEPARTMENT OF PERSONNEL SERVICES
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Assistant Superintendent for Personnel 4,782,589 4,989,251 4,895,379 1,443,160 1,100,197 Services Employee Relations 383,146 66,956 50,524 2,179,078 2,141,842 Recruiting & Staffing 0 508,622 571,533 2,694,516 1,960,728
Total $5,165,735 $5,564,829 $5,517,436 $6,316,754 $5,202,767
Positions 40.0 43.0 44.0 44.0 39.0
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 328 DEPARTMENT OF PERSONNEL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel 3,919,658 3,993,837 4,126,388 4,447,845 3,767,085 Operations & Maintenance 1,246,077 1,500,040 1,391,048 1,785,807 1,359,424 Capital Outlay 0 70,952 0 83,102 76,258
Total $5,165,735 $5,564,829 $5,517,436 $6,316,754 $5,202,767
Positions 40.0 43.0 44.0 44.0 39.0
Loudoun County Public Schools - FY11 Appropriated Budgets 329 DEPARTMENT OF PERSONNEL SERVICES
ASSISTANT SUPERINTENDENT FOR PERSONNEL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $3,919,658 $3,993,837 $4,126,388 $675,452 $495,816 Operations & Maintenance $862,931 $924,462 $768,992 $684,606 $528,123 Capital Outlay $0 $70,952 $0 $83,102 $76,258
Total $4,782,589 $4,989,251 $4,895,379 $1,443,160 $1,100,197
Positions 40.0 43.0 44.0 4.0 3.0
Staffing FY10 FY11 FTE FTE Assistant Superintendent 1.0 1.0 Support 2.0 2.0 Coordinator 1.0 0.0 Specialist 0.0 0.0
Total 4.0 3.0
DESCRIPTION
The Assistant Superintendent for Personnel Services is responsible for the organization, operation, and coordination of the personnel program for the Loudoun County Public Schools and works with the Superintendent to carry out School Board goals, objectives, and policies in compliance with Virginia Department of Education and Federal regulations as they relate to employees. In accordance with these responsibilities, the Assistant Superintendent guides the activities performed by the personnel assigned to the Department for Personnel Services. The Office of the Assistant Superintendent for Personnel Services includes operations such as departmental coordination, bookkeeping and accounting, and the direction of recruitment, staffing, and employee relations.
Loudoun County Public Schools - FY11 Appropriated Budgets 330 DEPARTMENT OF PERSONNEL SERVICES
ASSISTANT SUPERINTENDENT FOR PERSONNEL SERVICES
EXPLANATION OF COSTS:
PERSONNEL
There is no requested increase in the Department for Personnel Services for FY11. There is a decrease in personnel requested for FY11 with a reduction of 3.0 FTEs. There will be no initiatives requiring additional staff. The Department will operate at the reduced number of 39.0 FTEs.
OPERATIONS AND MAINTENANCE
There are no increases to the budget for Operations and Maintenance for FY11.
CAPITAL OUTLAY
Capital outlay expenditures include replacement costs for equipment, purchase of new equipment, and software costing over $76,258 for FY11.
FY09 ACCOMPLISHMENTS
• Provided leadership and direction to the two divisions in the Department for Personnel Services to meet the challenges of rapid growth in an increasingly competitive job market. (School Board Goals 4, 6) • Interpreted School Board policy, state laws, federal laws, and employment-related regulations and practices to ensure compliance and equity. (School Board Goals 4, 7) • Continued to implement and expand "paperless" technology for managing intent, applicant, and employee information. (School Board Goal 5) • Began reorganization of the Department of Personnel Services to increase cost-effective operating efficiencies . (School Board Goals 4, 5) • Refined interviewing and hiring practices. (School Board Goal 4) • Increased responsiveness to customers and personalization of customer service by developing an Applicant Service Center and Help Desk, as well as implementing a “Principals’ Only Phone Line.” (School Board Goal 4) • Implemented new Federal regulations in reporting and recording ethnicity and race for all employees. (School Board Goal 4) • Led events and workshops for Personnel Services staff on a variety of topics promoting professional development, with a focus on enhancing job performance skills as well as fostering multicultural and racial diversity in the workplace. (School Board Goal 4) • Partnered with Department of Instruction to develop and implement a training program for substitutes new to Loudoun County Public Schools. (School Board Goals 1, 4) • Established partnerships with local businesses to fund the New Employee Orientation (NEO) event for new licensed hires. (School Board Goals 4, 6) • Updated the identification badge system for employees, which is designed to increase security throughout the school system. (School Board Goal 7)
Loudoun County Public Schools - FY11 Appropriated Budgets 331 DEPARTMENT OF PERSONNEL SERVICES
ASSISTANT SUPERINTENDENT FOR PERSONNEL SERVICES
FY11 GOALS
• Establish a competitive edge in the recruitment of highly qualified candidates needed to staff LCPS schools and programs sufficiently (School Board Goals 1, 2, 4, 5) • Identify and implement strategies to recruit minority applicants for teaching and administrative/supervisory positions (School Board Goals 1, 4, 5) • Work with hiring managers to hire and retain employees who reflect the diversity of LCPS's student population (School Board Goal 4) • Increase awareness and utilization of Employee Assistant Programs (EAP) (School Board Goal 7) • Reorganize work teams in the Department of Personnel Services in order to serve applicants, employees, and hiring managers more effectively (School Board Goals 4, 5) • Establish programs and procedures to build the capacity of the Department of Personnel Services to increase operational efficiency (School Board Goals 4, 5, 7) • Continue to implement and expand the use of "paperless practices" for managing applicant and employee information (School Board Goal 5) • Continue to pursue innovative technology to improve daily operations of the Department of Personnel Services (School Board Goal 5) • Provide the School Board, the Superintendent, the state, other agencies, and citizens with periodic reports on personnel information related to programs or operations (School Board Goal 6) • Continue implementation of the recommendations identified during the efficiency review conducted by MGT of America (School Board Goal 5) • Expand business and community partnerships to support recruitment and retention efforts (School Board Goal 6) • Continue to provide leadership and direction for the divisions in the Department of Personnel Services (School Board Goals 4, 5, 6)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick Dr. Mary Ann Hardebeck Superintendent Assistant Superintendent for Personnel Services
Loudoun County Public Schools - FY11 Appropriated Budgets 332 DEPARTMENT OF PERSONNEL SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
333 DEPARTMENT OF PERSONNEL SERVICES
EMPLOYEE RELATIONS
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $0 $0 $0 $1,857,399 $1,806,300 Operations & Maintenance $383,146 $66,956 $50,524 $321,679 $335,542
Total $383,146 $66,956 $50,524 $2,179,078 $2,141,842
Positions 0.0 0.0 0.0 19.0 19.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Analyst 2.0 2.0 Support 8.0 8.0 Investigator 1.0 1.0 Specialist 7.0 7.0
Total 19.0 19.0
DESCRIPTION
The Office of Employee Relations serves the needs of over 12,000 LCPS employees assigned to administrative, licensed, classified, auxiliary, and substitute positions. This is accomplished through working with employees to help, encourage, prepare, and support them in matters of licensure and job qualifications, discipline, evaluation, career counseling, resignation/termination/retirement, and recognition of service.
Loudoun County Public Schools - FY11 Appropriated Budgets 334 DEPARTMENT OF PERSONNEL SERVICES
EMPLOYEE RELATIONS
EXPLANATION OF COSTS:
PERSONNEL
Employee Relations personnel expenditures include salaries and benefits for employees, overtime and part-time support at peak work load periods. There are no new initatives. No new FTEs are requested and Employee Relations will continue to operate with 19 FTEs.
OPERATIONS AND MAINTENANCE
The operations and maintenance expenditures requested for FY11 are to meet legal requirements for the employment of school personnel.
CAPITAL OUTLAY
No capital outlay is requested for FY11.
Loudoun County Public Schools - FY11 Appropriated Budgets 335 DEPARTMENT OF PERSONNEL SERVICES
EMPLOYEE RELATIONS
FY09 ACCOMPLISHMENTS
• Verified that 99.6% of Loudoun County Public Schools classes in core subject areas were taught by highly qualified teachers, which involved the review of teaching endorsements in 11,445 class sections (School Board Goals 1, 4, 5) • Verified that 99.7% of Loudoun County Public Schools classes in all subject areas (core and non-core) were taught by highly qualified teachers, which involved the review of an additional 5,169 class sections (School Board Goals 1, 4, 5) • Conducted 242 on-boarding sessions for new employees (School Board Goal 4) • Recognized 106 employees for completing 25, 30, 35, or 40 years of service to Loudoun County Public Schools (School Board Goal 6) • Recognized 1,335 employees for completing 5, 10, 15, or 20 years of service to Loudoun County Public Schools (School Board Goal 6) • Provided counseling to and processed 791 license renewals and upgrades for teachers and other licensed employees (School Board Goals 1, 4) • Made on-site visits to 78 schools/facilities for personal counseling on licensure issues (School Board Goals 1, 4) • Processed 6,133 payroll actions including 480 salary lane changes for licensed employees to recognize additional graduate hours or degrees completed (School Board Goal 4) • Facilitated transfers for 99 licensed teachers to new locations for the 2009-2010 school year (School Board Goal 4) • Produced, distributed, and processed receipts for copies of the Employee Handbook (School Board Goals 4, 7) • Produced and posted electronically Evaluation Handbooks for Licensed Personnel, Administrators, and Principals (School Board Goal 4) • Produced, printed, and distributed Evaluation Handbooks for Classified Personnel (School Board Goal 4) • Processed 4,731 employee evaluations (School Board Goal 4) • Processed 820 terminations, resignations, or retirements (School Board Goals 4, 7) • Recognized and supported 46 teachers recognized as National Board Certified Teachers (School Board Goal 7) • Facilitated the work of the inter-departmental Reclassfication Committee’s consideration of seven classified positions (School Board Goal 4) • Conducted information meetings regarding Reduction-in-Force Policy in each of 10 high school clusters, as well as at the Administration Building (School Board Goals 4, 6) • Created 905 statistical reports for use by various departments throughout the system (School Board Goals 4, 6, 7) • Developed and implemented an additional on-line training module about special education for substitutes in partnership with the Department of Pupil Services (School Board Goals 1, 4) • Developed an online training course for employees about sexual harassment (School Board Goals 4, 7) • Assisted colleges and universities by placing 234 college students in 304 learning opportunities, including student teaching and practicum experiences, as part of the Teachers-in-Training (T-n-T) Program (School Board Goals 4, 6)
Loudoun County Public Schools - FY11 Appropriated Budgets 336 DEPARTMENT OF PERSONNEL SERVICES
EMPLOYEE RELATIONS
FY11 GOALS
• Provide updates for employees about issues related to school system expectations, job requirements, and performance assessment (School Board Goal 4) • Enhance career development opportunities for employees, specifically providing more extensive career counseling for classified employees (School Board Goal 4) • Expand efforts to develop teacher excellence through participation in National Board Certification activities, Teachers-in-Training (T-n-T), and substitute orientation (School Board Goal 4) • Implement on-line training for employees about sexual harassment (School Board Goals 4, 7) • Develop on-line training for all employees in workplace ethics (School Board Goals 6, 7) • Develop a Loudoun County substitute training and assessment program for all non-licensed substitute applicants (School Board Goals 1, 4) • Develop a refresher course for all returning substitutes in partnership with the Department of Instruction (School Board Goals 1, 4)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary Ann Hardebeck Paul Webb Assistant Superintendent for Personnel Services Director of Employee Relations
Loudoun County Public Schools - FY11 Appropriated Budgets 337 DEPARTMENT OF PERSONNEL SERVICES
RECRUITING & STAFFING
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $0 $0 $0 $1,914,994 $1,464,969 Operations & Maintenance $0 $508,622 $571,533 $779,522 $495,759
Total $0 $508,622 $571,533 $2,694,516 $1,960,728
Positions 0.0 0.0 0.0 21.0 17.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Analyst 2.0 2.0 Support 7.0 4.0 Assistant 2.0 2.0 Investigator 3.0 3.0 Specialist 6.0 5.0
Total 21.0 17.0
DESCRIPTION
The Office of Recruiting and Staffing is responsible for recruiting and maintaining a highly-qualified and diverse candidate pool to meet the staffing needs of Loudoun County Public Schools. Support activities include recruitment activities, recruiter training, application processing, pre-employment background checks, licensure verification and hiring.
Loudoun County Public Schools - FY11 Appropriated Budgets 338 DEPARTMENT OF PERSONNEL SERVICES
RECRUITING & STAFFING
EXPLANATION OF COSTS:
PERSONNEL
Recruiting and Staffing personnel expenditures include salaries and benefits for employees, overtime and part-time support at peak work load periods. There are no new initatives. FTEs are decreased. Recruiting and Staffing will operate with 17.0 FTEs, a reduction of 4.0 FTEs in FY 11.
OPERATIONS AND MAINTENANCE
The primary operations and maintenance expenditures requested for FY11 are for the recruitment of licensed, administrative and classified employees.
CAPITAL OUTLAY
No capital outlay is requested for FY11.
FY09 ACCOMPLISHMENTS
• Developed and administered a Recruiting and Staffing program, which included sponsoring six licensed recruitment fairs, three administrative information forums, seven classified job fairs, and recruitment at 43 locations including regional and national sites (School Board Goals 4, 5) • Held five Licensed and Critical Needs Job Fairs with average attendance of more than 300. • As a result of recruiting efforts, amassed a pool of 8,503 classified applicants, 4,074 licensed applicants, and 1,140 administrative applicants (School Board Goals 4, 5) • Hired 436 classified employees, 28 administrators, and 420 licensed staff including six VIF teachers (School Board Goals 4, 5) • Established partnerships with local businesses to fund the New Employee Orientation (NEO) event for new licensed hires. (School Board Goal 4) • Recruited, trained, refreshed, and prepared 1,779 persons to serve as substitute teachers (School Board Goals 1, 4, 5) • Conducted recruiter training and developed written materials about LCPS for new and veteran recruiters (School Board Goal 4) • Partnered with Instructional Coaches from LCPS Department of Instruction to train substitutes new to Loudoun County Public Schools (School Board Goals 1, 4) • Developed and implemented an additional online substitute training module for substitutes for Special Education (School Board Goals 1, 4, 5) • Increased from 34 to 62 schools participating in the Outstanding Substitute Recognition Program (School Board Goal 4)
FY11 GOALS
• Recruit a pool of highly qualified and motivated individuals from diverse backgrounds as candidates for employment in the 2010-2011 school year (School Board Goals 4, 5) • Increase recruitment and employment of minority applicants for teaching and administrative/supervisory positions to reflect the diversity of LCPS’s student population (School Board Goals 4, 5) • Develop a Help Desk Module to assist non-licensed Substitute applicants (School Board Goals 1, 2, 4) • Continue to develop protocols to analyze recruiting efforts for operating efficiency and cost effectiveness (School Board Goal 5) • Continue professional development for hiring managers in such methods of interviewing and screening as Winocular use, Managed Conversations, and panel review (School Board Goal 4) • Continue to implement and expand "paperless" technology to manage recruitment and application information. (School Board Goal 5)
Loudoun County Public Schools - FY11 Appropriated Budgets 339 DEPARTMENT OF PERSONNEL SERVICES
RECRUITING & STAFFING
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Mary Ann Hardebeck Larry Hopson Assistant Superintendent for Personnel Services Substitute Director of Recruiting & Staffing
Loudoun County Public Schools - FY11 Appropriated Budgets 340
Department of Business and Financial Services
DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
DEPARTMENT SUMMARY The Department of Business and Financial Services' mission is to provide support, leadership and direction to other school system departments, the Superintendent, and the School Board. The department administrators oversee the areas of administrative information technology, accounting, budget, financial services, employee benefits, payroll, and purchasing. Financial affairs are managed in a fiscally responsible manner to be consistent with the School Board budget and goals.
Detailed descriptions of the responsibilities and duties of each division in Business and Financial Services are outlined on the subsequent pages.
FY11 BUDGET CHANGES
Operations and Maintenance: Budget savings and operational efficiencies identified during FY 2010 have been carried into FY 2011 while maintaining excellent service levels for all customers. Operations and maintenance accounts were decreased in all departments as part of the cost containment measures. Overall, Business and Financial Services further reduced operations and maintenance costs by over $220,000.
Capital Outlay: The FY 2011 request for capital outlay supports critical needs to maintain system wide and departmental operations.
Loudoun County Public Schools - FY11 Appropriated Budgets 341 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Administrative Information Technology 2,097,544 3,080,596 3,964,364 3,689,606 3,384,348 Assistant Superintendent for Business 438,439 434,165 403,326 427,974 403,873 and Financial Services Budget Services 376,520 330,175 453,855 488,318 435,471 Employee Benefits 780,494 955,621 1,065,360 1,267,795 1,179,288 Financial Services 1,621,295 1,952,041 2,953,838 2,097,888 1,942,409 Payroll Services 681,359 819,748 887,798 905,725 802,337 Purchasing Services 550,431 625,833 685,740 691,154 638,354
Total $6,546,082 $8,198,179 $10,414,282 $9,568,460 $8,786,080
Positions 63.0 76.0 83.0 83.0 81.0
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 342 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel 5,380,594 6,193,051 7,160,516 7,481,509 6,942,009 Operations & Maintenance 1,114,197 1,849,547 3,046,846 1,846,951 1,624,071 Capital Outlay 51,291 155,581 206,920 240,000 220,000
Total $6,546,082 $8,198,179 $10,414,282 $9,568,460 $8,786,080
Positions 63.0 76.0 83.0 83.0 81.0
Loudoun County Public Schools - FY11 Appropriated Budgets 343 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCIAL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $358,718 $372,060 $374,798 $378,258 $359,943 Operations & Maintenance $79,721 $62,105 $28,528 $49,716 $43,930
Total $438,439 $434,165 $403,326 $427,974 $403,873
Positions 3.0 3.0 3.0 3.0 3.0
Staffing FY10 FY11 FTE FTE Assistant Superintendent 1.0 1.0 Support 1.0 1.0 Specialist 1.0 1.0
Total 3.0 3.0
DESCRIPTION
The Assistant Superintendent of Business and Financial Services provides leadership, direction, and centralized support to other school system departments, the Superintendent, and School Board in the areas of administrative information technology, accounting, budget, employee benefits, payroll, purchasing, and risk management. Business and Financial Services provides support in the areas of business operations and financial information used for administrative decision-making, and interprets related laws to ensure full legal compliance.
Loudoun County Public Schools - FY11 Appropriated Budgets 344 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
ASSISTANT SUPERINTENDENT FOR BUSINESS AND FINANCIAL SERVICES
EXPLANATION OF COSTS:
PERSONNEL
The personnel line includes employee compensation and benefits for three employees. No additional positions are requested for FY 2011.
OPERATIONS AND MAINTENANCE
This category includes expenditures for contracted services, professional membership fees, travel, materials, and supplies.
FY09 ACCOMPLISHMENTS
• Provided leadership and direction to the six divisions in Business and Financial Services. • Served as a resource to the Superintendent, School Board, and public on budgetary matters. • Maintained and provided timely and accurate information to the Superintendent, School Board, and citizens on a regular basis. • Interpreted accounting principles, state laws, federal laws, and School Board policy to guarantee full legal compliance. • Oversaw the successful annual audit of appropriated funds and school activity funds by an independent auditing firm. • Received a Meritorious Budget Award from the Association of School Business Officials International for the 2008-09 Annual Operating Budget. • Earned a Distinguished Budget Presentation Award from the Government Finance Officers Association for the 2008-09 Annual Operating Budget.
FY11 GOALS
• Continuing commitment to pursue innovative technology to improve daily operations of the department. • Implement cost effective operating processes. • Continue enhancements to the configuration of the LCPS operating budget document to ensure accurate financial reporting to the citizens of Loudoun County, the School Board, and the County Board of Supervisors. • Amplify the visibility of the budget to encourage citizen participation in the development and approval process. • Provide the School Board, the Superintendent, the state, external auditors, and citizens with periodic reports on financial information about programs or operations. • Provide leadership and direction to the divisions in the Department of Business and Financial Services.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick E. Leigh Burden Superintendent Assistant Superintendent for Business and Financial Services
Loudoun County Public Schools - FY11 Appropriated Budgets 345 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
FINANCIAL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $1,479,267 $1,776,633 $1,974,529 $1,996,408 $1,821,885 Operations & Maintenance $134,775 $175,408 $979,309 $101,480 $120,524 Capital Outlay $7,253 $0 $0 $0 $0
Total $1,621,295 $1,952,041 $2,953,838 $2,097,888 $1,942,409
Positions 17.0 21.0 21.0 21.0 21.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Supervisor 2.0 2.0 Accountant 3.0 3.0 Analyst 2.0 2.0 Support 8.0 8.0 Coordinator 1.0 1.0 Specialist 1.0 1.0 Technician 3.0 3.0
Total 21.0 21.0
DESCRIPTION
The Office of Financial Services provides guidance and support to all departments, divisions, and schools throughout Loudoun County Public Schools in the areas of Financial Reporting, Student Activity Fund Accounting, Risk Management, and Internal Controls. In great part, this is accomplished by ensuring all transactions are recorded timely and consistently in accordance with Generally Accepted Accounting Principals (GAAP), governmental accounting standards as promulgated by the Governmental Accounting Standards Board (GASB), guidelines provided through the Auditor of Public Accounts for the Commonwealth of Virginia (APA), and the Office of Management and Budget (OMB).
Loudoun County Public Schools - FY11 Appropriated Budgets 346 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
FINANCIAL SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Financial Services staff provides information, projections, and support in the areas of the General Fund Operating Budget, Grant Programs; Capital Improvement Program (CIP); Capital Asset Preservation Program (CAPP); Food Service fund; school-based Student Activity Funds; and the LCPS Self Insurance Funds; which includes the employer-sponsored Health Care Fund, the LCPS Workers’ Compensation Fund, and the LCPS Risk Management program.
OPERATIONS AND MAINTENANCE
The primary operations and maintenance expenditures requested for FY11 are to meet the Commonwealth’s requirement for an annual audit for school-based Student Activity Funds. An additional amount is requested to support an annual independent audit of LCPS finanical statements and preperation of the Comprehensive Annual Financial Report. Other areas are requested to meet critical needs to maintain operations.
CAPITAL OUTLAY
No capital outlay is requested for FY11.
FY09 ACCOMPLISHMENTS
• Established an on-line payment portal for student fees and teacher licensure. • Coordinated online surplus auction payments system. • Automated Accounts Receivable, revenue recognition, and invoicing cycles. (School Board Goal 5) • Provided consultation with school and central administration on insurance requirements and safety guidelines. (School Board Goals 6, 7) • Automated processes for expenditure and revenue projections. • Processed over 100,000 requests for payment, including mileage, conferences, payroll deductions, purchase order payments, and other financial transactions. • Provided financial management and reporting for 69 grants, representing $19 million in revenue. • Reviewed and analyzed CIP and CAPP account information. Provided assistance to LCPS School bookkeepers with Student Activity Funds and software issues. • Prepared a Comprehensive Annual Financial Report for the LCPS.
FY11 GOALS
• Continue to provide grant financial information to Grant Managers, and to invoice from Grantors timely and accurately. Continue the timely reporting to State and Federal Government regarding Stimulus funding. • Coordinate both internal and external audits to assure funds are accounted for within the policies of the School Board. • To provide resources for an independent audit of the LCPS financial statements and the Comprehensive Annual Financial Report. • Expand the internal review program to evaluate financial operations within the School District. (School Board Goal 5) • Continue development of a Risk Management Tracking System to provide data concerning school system risk exposure and loss experience. (School Board Goals 5, 6, 7) • Continue to accurately classify and record all financial transactions utilizing new technology to further automate accounting processes. • Continue to provide financial information to management on CIP and CAPP projects. • Issue IRS Form 1099 to all LCPS vendors for calendar year 2010. • Initiate ACH payments to vendors.
Loudoun County Public Schools - FY11 Appropriated Budgets 347 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
FINANCIAL SERVICES
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
E. Leigh Burden Thomas C. Yetter Assistant Superintendent for Business and Financial Director of Financial Services Services
Loudoun County Public Schools - FY11 Appropriated Budgets 348 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
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Loudoun County Public Schools - FY11 Appropriated Budgets
349 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
EMPLOYEE BENEFITS
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $645,396 $756,665 $816,545 $860,971 $818,561 Operations & Maintenance $135,098 $198,956 $248,815 $406,824 $360,727
Total $780,494 $955,621 $1,065,360 $1,267,795 $1,179,288
Positions 7.0 8.0 10.0 10.0 10.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Analyst 1.0 1.0 Assistant 2.0 2.0 Support 2.0 2.0 Coordinator 1.0 1.0 Specialist 3.0 3.0
Total 10.0 10.0
DESCRIPTION
Division of Employee Benefits provides comprehensive benefit services and education to retain and recruit over 8,900 full-time employees. The division facilitates benefit orientations for all new hires, as well as enrolls and maintains employee-related benefits. The Division also coordinates districtwide governmental compliances, including Consolidated OmniBus Reconciliation Act (COBRA), Health Insurance Portability Accountability Act (HIPAA), Family Medical Leave Act (FMLA), Americans with Disability Act (ADA), and Workers' Compensation.
Loudoun County Public Schools - FY11 Appropriated Budgets 350 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
EMPLOYEE BENEFITS
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for the Employee Benefits employees, overtime required for periods of peak workloads, and all related fringes.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide services, materials, and supplies in order to process and maintain a full array of Health, Leave, Retirement benefits, other Voluntary benefits, Worker Compensation, ADA, and Blood Borne Pathogen training to over 12,000 full and part-time employees.
FY09 ACCOMPLISHMENTS
• Facilitated New Hire Orientations and education for approximately 700 new hires in English and Spanish which is also accessible at employee in-services, job fairs and Staff Development workshops. (School Board Goal 4) • Facilitated monthly Benefit Refresher Workshops, Financial and Retirement Workshops, Health and Wellness Workshops. (School Board Goals 4, 7) • Managed payroll deductions for 8,800 employees;managed health plan for over 17,000 lives; reconciled and distributed payments to 10 benefit providers. (School Board Goals 4, 7) • Organized and promoted “WELLNESS WORKS” employee wellness incentive program; received American Heart Association “Fit Friendly Workplace” Gold Award; recognized winner of Annual Wellness challenge between LC Government and LCPS Administration Buildings; recognized in a case study as a “Best Practice” for 10,000 Steps-A-Day Program; improved Health Risk Assessment participation by 400%; organized 11 flu shot clinics, two Health and Fitness Fairs, provided health screenings and monthly educational materials; and personal wellness incentive opportunities. (School Board Goals 4, 7) • Implemented the LCPS 403b Elective Deferral Plan for employees that met new IRS compliance regulations. (School Board Goals 4, 7) • Individually counseled over 451 employees on FMLA, leave without pay or sick leave banks; and over 380 on the retirement process and planning; managed retiree health insurance and Medicare coordination; and over 370 Worker Compensation claims. (School Board Goals 4, 7)
FY11 GOALS
• Continue to look for attractive benefits for recruitment and retention purposes. • Continue to give all our employees and retirees a “Caring about you…” outlook and customer service. • Continue to provide education on financial, health and retirement opportunities that are available to employees. • Continue with wellness incentive opportunities to expand employee participation and initiate a wellness progress report. • Continue to look for efficient methods to provide cost effective self-serve benefit enrollment systems and other benefit-related products. • Expand employee investment options by including an employer matching contribution into a tax-deferred program.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Thomas C. Yetter Carol Edwards Director of Financial Services Employee Benefits Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 351 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
PAYROLL SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $661,493 $785,826 $873,680 $884,622 $782,533 Operations & Maintenance $19,866 $27,738 $14,118 $21,103 $19,804 Capital Outlay $0 $6,184 $0 $0 $0
Total $681,359 $819,748 $887,798 $905,725 $802,337
Positions 9.0 11.0 11.0 11.0 10.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Accountant 2.0 2.0 Support 8.0 7.0
Total 11.0 10.0
DESCRIPTION
Payroll Services provides accurate and timely semi-monthly and monthly payments to approximately 8,900 full-time employees and 3,500 part-time employees, and reports earnings and deductions to the Internal Revenue Service, Social Security Administration, the states of Virginia, West Virginia, Maryland, and District of Columbia as required by law. The Division reports all eligible full-time employees to the Virginia Retirement System for retirement and life insurance. Payroll Services ensures all schools and departments' leave is recorded timely and accurately; and processes court-ordered deductions and other voluntary deductions, such as United Way, Principals Dues, and Loudoun Education Association.
Loudoun County Public Schools - FY11 Appropriated Budgets 352 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
PAYROLL SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries and benefits for the Payroll Services employees, overtime and part-time support at peak work load periods. One Secretary II position was reduced due to cost containment measures.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide for the service contract and inspection of the Rotomat filing system. In addition it covers materials and supplies for W2's, paychecks and direct deposit vouchers. This category also includes funding to provide staff training in the areas of federal and state payroll requirements.
FY09 ACCOMPLISHMENTS
• Implemented a new summer school payroll process which standardized all three educational levels for processing. • Trained the summer school principals, summer school clerical staff and elementary, middle and high school instructional areas on the new payroll process. • Continued support and training for the Electronic Pay Statement System. • Timely and accurate payment to full-time and part-time employees. • Timely and accurate submission of all federal and state withholding deductions. • Timely submissions of retirement data for all full-time employees. • Timely and accurate reporting of LEA, United Way, and Principal Dues payroll deductions. • Timely reporting of Virginia Employment Commission Information. • Expanded the Child Support Payments that are being deducted from employees' paychecks electronically to North Carolina, New York, Ohio, Michigan and Puerto Rico. • Continued support for Food Service, Maintenance, and Transportation on Time Entry System and Web Based Leave System.
FY11 GOALS
• Implement enhancements to the summer school payroll process to include Special Education Extended School Year Program. • Continue training on the summer school payroll process for all new summer school principals and clerical staff. • Continue to timely and accurately pay all employees. • Continue to timely and accurately submit all federal and state withholdings. • Continue to timely and accurately submit all retirement data for all full-time employees. • Continue to look for improvements for time/scheduling for staff.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Thomas C. Yetter Rhonda G. Phillip Director of Financial Services Payroll Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 353 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
ADMINISTRATIVE INFORMATION TECHNOLOGY
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $1,362,372 $1,602,205 $2,036,087 $2,224,073 $2,111,994 Operations & Maintenance $691,134 $1,328,994 $1,721,358 $1,225,533 $1,052,354 Capital Outlay $44,038 $149,397 $206,920 $240,000 $220,000
Total $2,097,544 $3,080,596 $3,964,364 $3,689,606 $3,384,348
Positions 19.0 23.0 26.0 26.0 25.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 1.0 1.0 Coordinator 2.0 2.0 Engineer 5.0 5.0 Specialist 3.0 3.0 Developer 3.0 3.0 Technician 11.0 10.0
Total 26.0 25.0
DESCRIPTION
The Administrative Information Technology Division supports LCPS staff (departmental, central office, and school) with responsive, knowledgeable, and responsible support for their IT needs. AIT works to safeguard LCPS resources and data through security measures and security awareness.
Loudoun County Public Schools - FY11 Appropriated Budgets 354 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
ADMINISTRATIVE INFORMATION TECHNOLOGY
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for 25 Administrative Information Technology employees, overtime required for peak work loads and off-hours maintenance, and all related fringes. Staffing changes include the reduction of one position as a result of cost containment measures.
OPERATIONS AND MAINTENANCE
Operations and Maintenance expenditures include replacement costs for equipment, purchase of new equipment, software licenses, and maintenance costs.
CAPITAL OUTLAY
Capital outlay expenditures include replacement costs for equipment, purchase of new equipment, and software costing over $5,000.
FY09 ACCOMPLISHMENTS
• Closed 5,514 requests for assistance from school-based and central office administrative customers. (School Board Goal 5) • Filled 191 requests for additional pieces of equipment and software from administrative customers. (School Board Goal 5) • Completed the implementation of the Enterprize Active Directory project to move LCPS equipment and staff from a Novell network to a Microsoft network. • Developed web-based applications to streamline and automate processes and developed enhancements to existing web-based applications to increase functionality. (School Board Goal 5) • Provided skills appropriate training to AIT staff to increase knowledge and efficiency. (School Board Goal 4) • Implemented an e-mail archiving solution for all LCPS e-mail accounts for the purposes of e-discovery. (School Board Goal 5)
FY11 GOALS
• Provide needed application support through the retention and development of appropriate skill sets in support staff. (School Board Goal 4) • Continue to integrate applications into Active Directory to consolidate logins and increase security. (School Board Goal 5) • Implement an Asset Lifecycle Management process and system to efficiently track the utilization of LCPS resources. (School Board Goal 5) • Implement Microsoft Office Communicator Server (OCS) Instant Messenger to all instructional staff. (School Board Goal 5)
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
E. Leigh Burden Ursula Dixit Assistant Superintendent for Business and Financial Administrative Information Technology Supervisor Services
Loudoun County Public Schools - FY11 Appropriated Budgets 355 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
BUDGET SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $332,726 $306,696 $431,422 $477,217 $427,146 Operations & Maintenance $43,794 $23,479 $22,433 $11,101 $8,325
Total $376,520 $330,175 $453,855 $488,318 $435,471
Positions 2.0 3.0 5.0 5.0 5.0
Staffing FY10 FY11 FTE FTE Director 1.0 1.0 Analyst 3.0 3.0 Technician 1.0 1.0
Total 5.0 5.0
DESCRIPTION
The Budget Services Division provides primary support to the Superintendent in the development, analysis, and review of Loudoun County Public Schools' operating budget. The division also monitors revenue, disbursement, and staffing trends to ensure the solvency of the school system.
Loudoun County Public Schools - FY11 Appropriated Budgets 356 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
BUDGET SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for five Budget Services employees, overtime required for periods of peak work loads and all related fringe benefit costs.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed throughout the budget preparation and publication processes. In addition, contractual services provide for professional design and publication of the budget documents. The operations and maintenance costs are less than FY 2010 due to greater use of electronic media and a reduction in the number of paper documents.
FY09 ACCOMPLISHMENTS
• Published three versions of the FY 2010 operating budget: Superintendent's Proposed Operating Budget, School Board's Adopted, and Annual Appropriated Budget. (Code of Virginia 22.1-93) • Produced summary documents for both the operating and capital improvements program budgets for distribution to parents and concerned citizens of the county. (School Board Goal 6) • Responded to numerous questions and surveys from surrounding jurisdictions, reporting agencies, School Board members, Board of Supervisors' members, and concerned citizens. (School Board Goal 6) • Earned the Meritorious Budget Award from the Association of School Business Officials International and from the Government Finance Officers Association. Implemented revisions to budget preparation and publication software. • Continued to monitor and improve the Position Control System (PCS.)
FY11 GOALS
• Refine and improve the format of the LCPS operating budget document to present coherent, comprehensive information to the citizens of Loudoun County, the School Board, and the County Board of Supervisors. (School Board Goal 6) • Enhance the visibility of the budget to encourage citizen participation in the development and approval process. (School Board Goal 6) • Perform more extensive revenue and expenditure analyses on a regular basis. • Improve the budget information posted on the Loudoun County Public Schools' website. (School Board Goal 6) • Continue to receive annual Meritorious Budget awards.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
E. Leigh Burden Janet E. Gorski Assistant Superintendent for Business and Financial Budget Director Services
Loudoun County Public Schools - FY11 Appropriated Budgets 357 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
PURCHASING SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $540,622 $592,966 $653,454 $659,960 $619,947 Operations & Maintenance $9,809 $32,867 $32,285 $31,194 $18,407
Total $550,431 $625,833 $685,740 $691,154 $638,354
Positions 6.0 7.0 7.0 7.0 7.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Support 1.0 1.0 Coordinator 1.0 1.0 Specialist 4.0 4.0
Total 7.0 7.0
DESCRIPTION
Purchasing Services enables Loudoun County Public Schools to purchase required goods and services in conformance with the Virginia Public Procurement Act and School Board Policy. It is the purpose of the Purchasing Office to obtain high quality goods and services at a reasonable cost, and to conduct purchasing procedures in a fair and impartial manner without impropriety or the appearance of impropriety. The Purchasing Office approves orders for encumbrance within a 24-hour turnaround time. All formal sealed invitations for bids and requests for proposals are issued by Purchasing Services with the exception of those pertaining to construction.
Loudoun County Public Schools - FY11 Appropriated Budgets 358 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
PURCHASING SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Personnel includes salaries for seven Purchasing Services' employees, overtime required for periods of peak workloads, and all related fringe benefit costs.
OPERATIONS AND MAINTENANCE
Operations and maintenance expenditures provide materials and supplies needed throughout the procurement process. In addition, contractual services provided for the professional design of an Electronic Contract Ordering System (ECOS) begun in FY08. All other phases of the Online Purchasing System have been created in-house. The next phase of the ECOS project will be the linking of the vendor catalogues.
FY09 ACCOMPLISHMENTS
[School Board Goal 5 – Growth and Parity (A and C)]
• Twenty-eight Invitations for Bid were issued for FY09. Fourteen Requests for Proposals were issued for a variety of services. In addition, 57 existing contracts were renewed, and 93 cooperative contracts provided for the needs of the school system. The bid process, from receipt of specifications from the requesting department until contract award, is usually 30 to 45 days. • One hundred and seven contracts were reviewed for school-based initiatives. • One hundred and fifty-five central office transactions had various procurement requirements other than formal solicitations (quotes, contract review, or sole source posting) prior to purchase order approval. • Seventy-two vendors provided catalog discounts upon request. • Provided goods and services for the successful opening of three new elementary schools. • Obtained state-required vendor certifications for all contracts for services requiring contractors to be in the presence of children on school property or during school sponsored activities. • Maintained a database of state-required vendor certifications on an annual basis to protect students from sexual offenders. • Held a new school training event for instructional supervisors to inform new school bookkeepers and principals about the items ordered for their new buildings. • Provided on-site training and assistance to new school bookkeepers in receiving of new school items. • Provided on-site procurement training to new bookkeepers. • Participated in Business and Finance workshops for the ongoing training of bookkeepers. • Maintained a help desk to provide assistance to bookkeepers, account managers, vendors, and bidders. • Issued vendor cards for school-based activities. • Enhanced and maintained an interactive web site which allows vendors to register online, update information, bid online, and download solicitations. Vendors receive notification of opportunities to participate via e-mail. This site also provides vendors, LCPS staff, and the general public the capability of viewing awards and current contracts. • Successfully faxed or e-mailed all system generated purchase orders to the vendors through a paperless Online Purchasing System (OLPS) process. Maintained and enhanced the Online Procurement System for Operating and Capital Improvements Program funds. • Successful pilot the Electronic Contract Ordering System (ECOS). • 241 new vendors were added to the online vendor registration. • 283 new vendors were added to FAMIS for on-line ordering. • 513 vendor records were updated in OLPS - Bid Management System.
Loudoun County Public Schools - FY11 Appropriated Budgets 359 DEPARTMENT OF BUSINESS AND FINANCIAL SERVICES
PURCHASING SERVICES
FY11 GOALS
Goals FY11: [School Board Goal 5 – Growth and Parity (a, c, e)]
• To maximize the quality of goods and services purchased and minimize the cost to the taxpayers by seeking additional opportunities for cooperative purchases including cooperative solicitations, as well as, using riders to other jurisdictions' bids and state contracts. • To maintain and enhance the Online Procurement System (OLPS) and the Electronic Contract Ordering System (ECOS). • To continue to provide new bookkeeper and account manager training sessions in the use of the Online Procurement System and the Electronic Ordering System. • To conduct new school procurement training for new school bookkeepers and administrative staff. • To continue refresher courses in all procurement systems when needed. • To maintain a help desk for bookkeepers, account managers, and vendors. • To facilitate the opening of new buildings and renovations by providing accessibility to information to enable the development of instructional and capital budgets for the specification of equipment and furniture. • To expedite the bidding, ordering, and delivery process for furniture and equipment for the ongoing needs of the school system, as well as for new buildings and renovations where needed. • To review all contracts for the schools and central offices using either School Board appropriated or school activity funds. • To obtain annual contractor certifications prior to the awarding of contracts for services to be provided in the presence of students, on school property, stating that none of the persons who will provide these services has been convicted of a felony or any offense involving the sexual molestation or physical or sexual abuse or rape of a child.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
E. Leigh Burden Sandra F. Moody Assistant Superintendent for Business and Financial Purchasing Supervisor Services
Loudoun County Public Schools - FY11 Appropriated Budgets 360
Non-Departmental
DEPARTMENT OF NON-DEPARTMENTAL
DEPARTMENT SUMMARY The Non-Departmental section of the budget request summarizes budgeted expenditures that are system wide in nature and not assignable to one particular department or program. Included in this section are employer costs associated with retiree health care, contributions to the self-insured workers’ compensation fund, property and liability insurance, and the self-funded costs related to unemployment claims. Payments to employees upon separation from service for unused leave and payments to retiring employees are also included in the section.
FY11 BUDGET CHANGES
Increases are related to system-wide expenditures for employer costs associated with retiree health care, contributions to the self insured workers' compensation fund, insurance, and the self funded costs related to unemployment claims.
Loudoun County Public Schools - FY11 Appropriated Budgets 361 DEPARTMENT OF NON-DEPARTMENTAL
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Non-Departmental 4,353,700 5,372,852 8,127,460 7,744,700 9,005,806
Total $4,353,700 $5,372,852 $8,127,460 $7,744,700 $9,005,806
Positions 0.0 0.0 0.0 0.0 0.0
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 362 DEPARTMENT OF NON-DEPARTMENTAL
NON-DEPARTMENTAL
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $3,491,519 $4,391,691 $8,142,397 $6,802,000 $8,052,206 Operations & Maintenance $862,181 $981,161 ($14,937) $942,700 $953,600
Total $4,353,700 $5,372,852 $8,127,460 $7,744,700 $9,005,806
Positions 0.0 0.0 0.0 0.0 0.0
Staffing FY10 FY11 FTE FTE
Total
DESCRIPTION
The Non-Departmental section of the budget request summarizes budgeted expenditures that are system wide in nature and not assignable to one particular department or program. Included in this section are employer costs associated with retiree health care, contributions to the self-insured workers’ compensation fund, property and liability insurance, and the self-funded costs related to unemployment claims. Payments to employees upon separation from service for unused leave and payments to retiring employees are also included in the section.
Loudoun County Public Schools - FY11 Appropriated Budgets 363 DEPARTMENT OF NON-DEPARTMENTAL
NON-DEPARTMENTAL
EXPLANATION OF COSTS:
PERSONNEL
Expenditures in this category include leave payments for terminating and retiring employees, employer costs for retiree health care, and self insured workers' compensation costs.
OPERATIONS AND MAINTENANCE
This category includes expenses related to system-wide property and liability insurance.
FY09 ACCOMPLISHMENTS
• Continued implementation of the three year plan to provide paid holidays for full-time 12 month classified employees.
FY11 GOALS
• Continue to review the health care plan design offered to LCPS employees and retirees in order to minimize the impact of escalating health care costs that are associated with current and post employment benefits.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Dr. Edgar B. Hatrick E. Leigh Burden Superintendent Assistant Superintendent of Business and Financial Services
Loudoun County Public Schools - FY11 Appropriated Budgets 364 FINANCIAL SECTION – CAPITAL IMPROVEMENT PROGRAM FUND
CAPITAL IMPROVEMENT PROGRAM FUND
This fund is used to account for the purchase and/or construction of major capital facilities, including buildings, land, major equipment and other long-lived improvements for the school system. Financing is provided primarily by general obligation bond issues approved by the voters.
Section Contents Capital Improvement Program Fund Capital Improvement Program Projects Capital Improvement Program Budget Impact of Capital Improvement Program on Operating Budgets Capital Improvement Program Fund – Fund Statement Projected Number of Schools
Loudoun County Public Schools - FY11 Appropriated Budgets 365 FINANCIAL SECTION - CAPITAL IMPROVEMENT PROGRAM FUND
Capital Improvement Program Fund
FY10 FY11 FY12 FY13 Appropriated Appropriated Projected Projected
General Obligation (GO) Bonds $0 $27,820,000 $77,330,000 $166,470,000 VPSA Bonds 0 0 0 0 Other Debt Financing 0 0 0 0 Local Tax Funding 0 0 7,000,000 11,000,000 Sale of Land 0 0 0 0
Total CIP $0 $27,820,000 $84,330,000 $177,470,000
Elementary Schools $0 $27,820,000 $27,090,000 $28,310,000 Middle Schools 0 0 46,090,000 48,160,000 High Schools 0 0 0 90,000,000 Advanced Technology Center 0 0 0 0 Renovations, Improvements & Additions 0 0 4,150,000 0 Land Acquisition 0 0 7,000,000 11,000,000
Total Funding $0 $27,820,000 $84,330,000 $177,470,000
Loudoun County Public Schools - FY11 Appropriated Budgets
366 FINANCIAL SECTION - CAPITAL IMPROVEMENT PROGRAM FUND
Capital Improvement Program Fund
FY14 FY15 FY16 and Projected Projected Future Years
General Obligation (GO) Bonds $2,880,000 $19,010,000 $610,105,000 VPSA Bonds 0 0 0 Other Debt Financing 15,265,000 29,925,000 4,235,000 Local Tax Funding 10,985,000 3,325,000 6,915,000 Sale of Land 0 20,000,000 0
Total CIP $29,130,000 $72,260,000 $621,255,000
Elementary Schools $0 $39,010,000 $168,750,000 Middle Schools 0 0 114,860,000 High Schools 0 0 223,640,000 Advanced Technology Center 0 0 86,340,000 Renovations, Improvements & Additions 2,880,000 0 16,515,000 Land Acquisition 26,250,000 33,250,000 11,150,000
Total Funding $29,130,000 $72,260,000 $621,255,000
Loudoun County Public Schools - FY11 Appropriated Budgets
367 FINANCIAL SECTION – CAPITAL IMPROVEMENT PROGRAM FUND
Capital Improvement Program Projects
The Capital Improvement Program (CIP) Budget provides a forecast by which facilities required to support Loudoun County Public Schools are planned, financed, and constructed. As a planning tool, the CIP addresses needs for new schools, including necessary land acquisition, as well as renovations and/or additions to existing school facilities. The capital projects included in the CIP are based on educational program requirements, School Board approved educational policy standards, and the adequacy of existing facilities to accommodate present and proposed educational programs.
Loudoun County Public Schools is the fourth largest of 136 school divisions in Virginia and continues to be one of the fastest growing. In FY11, student enrollment is expected to be 63,353; this represents an increase of 3,257 students or 5.4 percent. Student membership is projected to continue to grow by approximately five percent each of the six years of the CIP. By the fall of 2015 the enrollment is projected to reach 79,836.
For the second consecutive year, given economic conditions and the fiscal directives provided by the Loudoun County Board of Supervisors, the CIP curtails critical capital improvement expenditures for LCPS in the upcoming fiscal years. The CIP delays the funding, construction, and opening of over one-half of the identified school facility needs and will result in future operating budget changes that may range from increases in student-teacher ratios, school attendance boundary revisions, modification in student transportation service levels, and/or changes in facility usage.
The six year CIP includes nine elementary, four middle and three high schools as well as the Advanced Technology Academy and renovations to existing school facilities. Eleven of the projects have been delayed until future years. All new schools in Loudoun County are constructed based on a prototypical design for each level of education. The following section provides a map of the LCPS geographic planning districts, a brief description of school designs, and a summary list of schools which are included in the CIP. The fiscal year in which the project will be funded and the operating costs associated with opening each school are also provided. Please note that operating impacts are forecast for FY11 through FY14 and not future fiscal years. The CIP is reviewed each year and future projects are subject to scheduling changes each year. Please see page 376 for operating budget impact calculations.
Also included are descriptions of renovations to current facilities, the Advanced Technology Center, and land acquisitions.
Loudoun County Public Schools - FY11 Appropriated Budgets 368 FINANCIAL SECTION – CAPITAL IMPROVEMENT PROGRAM FUND
Map of Loudoun County Public Schools Planning Districts:
Elementary Schools Projects:
All elementary schools included in the CIP will have a planned program capacity of 875 students in kindergarten through grade five. The estimated 91,100 square feet of each school will include a media center, cafeteria, multipurpose room, classrooms, and two unlighted outdoor playing fields. The nine elementary schools included in the FY11-FY16 CIP budget, as well as those planned for future fiscal years, the areas of the County they will serve, fiscal year of funding, projected opening dates, and associated operating costs are as follows:
Fiscal Year Projected Fall Operating School Area Served Funded Opening Cost to Open ES-14 Brambleton Future Future Future FY ES-15 Leesburg Area 2011 2012 $930,000 ES-16 Moorefield Station 2013 2014 Future FY ES-21 Dulles South Area 2015 2016 Future FY ES-22 Ashburn Area 2012 2013 $957,000 ES-23 Arcola Center Future Future Future FY ES-25 Western Loudoun Area Future Future Future FY ES-28 Dulles South Area Future Future Future FY Lucketts ES Lucketts ES Future Future Future FY Replacement
Loudoun County Public Schools - FY11 Appropriated Budgets 369 FINANCIAL SECTION – CAPITAL IMPROVEMENT PROGRAM FUND
Elementary School Renovations:
The Catoctin Elementary School renovation project involves the construction of new art and music rooms, additional library ancillary spaces, and the addition of space for small group instruction. The project also includes upgrades and improvements to various operating systems of the school including the mechanical (HVAC) and electrical systems. A new fire suppression and sprinkler system will be installed throughout the school and related plumbing work will be refurbished. Additional improvements and upgrades will be made with particular attention given to American with Disabilities Act (ADA) compliance. Funding of this renovation project is planned for future fiscal years.
The Guilford Elementary School addition project involves the construction of a new library and computer lab. The existing library space will be reconfigured for instructional and support services. Funding of this renovation project is planned for future fiscal years.
The Sully Elementary School addition project involves the construction of a new library and computer lab. The existing library space will be reconfigured for instructional and support services. Funding of this renovation project is planned for future fiscal years.
Middle Schools Projects:
Three of the four middle schools included in the CIP will have a planned program capacity of 1,350 students in grades six through eight. One middle school, MS-6, will have a planned program capacity of 1,184 students in grades six through eight. The estimated 168,780 square feet of each school will be designed to utilize the “house” concept for each grade and contain classrooms, a media center, cafeteria, auditorium, gymnasium, auxiliary gymnasium, and three unlighted outdoor playing fields. The four middle schools included in the FY11-FY16 CIP budget, as well as those previously approved and those planned for future fiscal years, the areas of the County they will serve, fiscal year of funding, projected opening dates, and associated operating costs are as follows:
Fiscal Year Projected Fall Operating School Area Served Funded Opening Cost to Open J. Michael Braddock & Ticonderoga Previous 2011 $1,842,000 Lunsford MS Roads Property MS-6 Ashburn Area 2012 2014 Future FY MS-7 Dulles South Area Future Future Future FY MS-8 Dulles South Area Future Future Future FY Belmont Belmont Station MS 2013 2015 Future FY Ridge MS Replacement
Loudoun County Public Schools - FY11 Appropriated Budgets 370 FINANCIAL SECTION – CAPITAL IMPROVEMENT PROGRAM FUND
High Schools Projects:
Two of the high schools included in the CIP will have a planned program capacity of 1,800 students in grades nine through twelve. One high school, HS-8, will have a planned program capacity of 1,600 students in grades nine through twelve. The estimated 279,000 square feet of each school will contain classrooms, a media center, cafeteria, auditorium, gymnasium, auxiliary gymnasium, outdoor playing fields, and other associated spaces to support the high school program. The three high schools included in the FY11-FY16 CIP budget, as well as those previously approved and those planned for future years, the areas of the County they will serve, fiscal year of funding, projected opening dates, and associated operating costs are as follows:
Fiscal Year Projected Fall Operating School Area Served Funded Opening Cost to Open HS-7 Goshen Road Property Previous 2012 $3,155,000 HS-6 LV Estates II FY16 Future Future FY HS-8 Ashburn Area 2013 2017 Future FY HS-9 Dulles South Area Future Future Future FY
High School Renovations:
The Park View High School science and art renovation project involves the renewal of existing science and art classrooms. The casework, ventilation, plumbing fixtures and other built-in ancillary components will be replaced in addition to lighting, fixtures, flooring and finishes. Funding of this renovation project is planned for fiscal year 2012.
Advanced Technology Academy:
Currently the Charles S. Monroe Technology Center serves as an extension to all of Loudoun County’s high schools by providing career and technical programs for secondary school students. The Technology Center offers high school students advanced training in specialized fields of study and prepares students for both career entry and continuing education through advanced professional training, apprenticeships, associate degree programs, and/or bachelor degree studies.
As a result of a program study of the Monroe Technology Center, a new Advanced Technology Academy is planned for funding in future fiscal years. The Advanced Technology Academy, which will continue to offer the current training in the specialized fields, will also add further enhancement and specialization in the information technology and health and human services programs.
Loudoun County Public Schools - FY11 Appropriated Budgets 371 FINANCIAL SECTION – CAPITAL IMPROVEMENT PROGRAM FUND
Land Acquisition:
The delivery of school sites, whether proffered or purchased, is critical to the construction of new facilities to serve Loudoun’s growing public school population. The increased pattern of by-right development along with residential re-zonings on smaller parcels of land (preventing the proffering of school sites by developers) make evident that land acquisition will play a more important role in the planning process for both Loudoun County Public Schools and the County of Loudoun. Funding has been included in the six year CIP for acquisition of schools sites.
Loudoun County Public Schools - FY11 Appropriated Budgets 372 FINANCIAL SECTON - CAPITAL IMPROVEMENT PROGRAM FUND
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Loudoun County Public Schools - FY11 Appropriated Budgets
373 FINANCIAL SECTION - CAPITAL IMPROVEMENT PROGRAM FUND
Capital Improvement Program Budget
FY16 and Project Funding Source FY10 FY11 FY12 FY13 FY14 FY15 Future Years CIP Total Elementary GO Bonds 33,750,000 School 14 33,750,000 Elementary GO Bonds 27,820,000 School 15 27,820,000 Elementary GO Bonds 28,310,000 School 16 28,310,000 Elementary GO Bonds 19,010,000 School 21 Sale of Land 20,000,000 39,010,000 Elementary GO Bonds 27,090,000 School 22 27,090,000 Elementary GO Bonds 33,750,000 School 23 33,750,000 Elementary GO Bonds 33,750,000 School 25 33,750,000 Elementary GO Bonds 33,750,000 School 28 33,750,000 New Lucketts GO Bonds 33,750,000 Elementary 33,750,000 Elementary GO Bonds 2,880,000 16,515,000 School Renovations 19,395,000 Middle School 6 GO Bonds 46,090,000 46,090,000 Middle School 7 GO Bonds 57,430,000 57,430,000 Middle School 8 GO Bonds 57,430,000 57,430,000 Belmont Ridge GO Bonds 48,160,000 MS Replacement 48,160,000 High School 6 GO Bonds 109,360,000 109,360,000 High School 8 GO Bonds 90,000,000 90,000,000 High School 9 GO Bonds 114,280,000 114,280,000 High School GO Bonds 4,150,000 Renovations 4,150,000
Loudoun County Public Schools - FY11 Appropriated Budgets 374 FINANCIAL SECTION - CAPITAL IMPROVEMENT PROGRAM FUND
Capital Improvement Program Budget
FY16 and Project Funding Source FY10 FY11 FY12 FY13 FY14 FY15 Future Years CIP Total Advanced GO Bonds 86,340,000 Technology Academy 86,340,000 Land Local Tax Funding 7,000,000 11,000,000 10,985,000 3,325,000 6,915,000 Acquisition Other Debt Financing 15,265,000 29,925,000 4,235,000 88,650,000 Total CIP $0 $27,820,000 $84,330,000 $177,470,000 $29,130,000 $72,260,000 $621,255,000 $1,012,265,000
Capital Improvement Program Funding Sources
FY16 and Funding Source FY10 FY11 FY12 FY13 FY14 FY15 Future Years CIP Total General Obligation (GO) Bonds $0 $27,820,000 $77,330,000 $166,470,000 $2,880,000 $19,010,000 $610,105,000 $903,615,000 VPSA Bonds 0 0 0 0 0 0 0 $0 Other Debt Financing 0 0 0 0 15,265,000 29,925,000 4,235,000 $49,425,000 Local Tax Funding 0 0 7,000,000 11,000,000 10,985,000 3,325,000 6,915,000 $39,225,000 Sale of Land 0 0 0 0 0 20,000,000 0 $20,000,000 Total CIP $0 $27,820,000 $84,330,000 $177,470,000 $29,130,000 $72,260,000 $621,255,000 $1,012,265,000
Loudoun County Public Schools - FY11 Appropriated Budgets 375 FINANCIAL SECTION - CAPITAL IMPROVEMENT PROGRAM FUND
Impact of FY11 - FY16 Capital Improvement Program on Operating Budget The following are the estimated operating costs generated by the opening of new schools.
FY11 FY12 FY13 FY14 Elementary School Personnel Costs $742,355 $765,000 $788,000 $812,000 Insurance and Utilities 130,471 134,000 138,000 142,000 Machinery, supplies and equipment 30,405 31,000 32,000 33,000 Total per Elementary School $903,231 $930,000 $958,000 $987,000 Number of Schools Opening 1011
Middle School Personnel Costs $1,462,123 $1,507,000 $1,552,000 $1,599,000 Insurance and Utilities 286,860 295,000 304,000 322,000 Machinery, supplies and equipment 39,096 40,000 41,000 43,000 Total per Middle School $1,788,079 $1,842,000 $1,897,000 $1,964,000 Number of Schools Opening 0100
High School Personnel Costs $2,548,658 $2,625,000 $2,703,000 $2,784,000 Insurance and Utilities 375,747 387,000 399,000 411,000 Machinery, supplies and equipment 49,518 51,000 53,000 55,000 Total per High School $2,973,923 $3,063,000 $3,155,000 $3,250,000 Number of Schools Opening 2010
Total Estimated Operating Budget Impact $6,851,077 $1,842,000 $4,113,000 $987,000
Total Schools Opening 3121
*Operating projections are developed for 3 future fiscal years. Therefore, FY15 and FY16 were not projected.
Loudoun County Public Schools - FY11 Appropriated Budgets 376 FINANCIAL SECTION - CAPITAL IMPROVEMENT PROGRAM FUND
Capital Improvements Program Fund Fund Statement
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated FUND SOURCES: Beginning Balance $166,457,345 $221,525,289 $137,028,699 $187,050,207 $187,050,207 Revenue: State $0 $0 $0 $0 $0 Miscellaneous 4,646,300 0 0 0 0 Insurance Recovery 0 0 0 0 0 Total Revenue $4,646,300 $0 $0 $0 $0
Transfers In: County General Fund $164,017,602 $10,946,646 $121,606,944 $0 $27,820,000 Total Transfers $164,017,602 $10,946,646 $121,606,944 $0 $27,820,000
EXPENDITURES: $113,595,958 $95,443,236 $71,585,436 $0 $27,820,000
ENDING BALANCE: $221,525,289 $137,028,699 $187,050,207 $187,050,207 $187,050,207
Fund Balance combined with County General Government Capital Projects $158,170,922 $149,441,317 $149,441,317
NOTE: The School System Capital Improvements Program (CIP) fund is combined with the County Government Capital Improvements Program fund in the Comprehensive Annual Report. The combined balances are noted above. Proceeds from bond issues approved by the citizens in a public election are authorized to cover capital expenditures incurred by the School System. The County sells the authorized bonds as they are required to cover cash flow.
Loudoun County Public Schools - FY11 Appropriated Budgets 377 FINANCIAL SECTION - CAPITAL IMPROVEMENT PROGRAM FUND
Projected Number of Schools
LCPS projected to have 83 schools operating by FY14 Nearly double the 42 schools in FY99
90
80
70
60
50
40
30
20
10
0 FY99 FY00 FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14
Loudoun County Public Schools - FY11 Appropriated Budgets
378 FINANCIAL SECTION – DEBT SERVICE FUND
DEBT SERVICE FUND
This fund is used to account for the resources for, and the payment of general long-term debt principal, interest and related costs. Financing is provided primarily by transfers from the County’s General Fund.
Section Contents Debt Service Projections Related to LCPS Capital Projects Bond Amortization Schedule Loudoun County Capital Improvement Program Impact of Future Debt Ratios Debt Service Fund Statement
Loudoun County Public Schools – FY11 Appropriated Budget 379 FINANCIAL SECTION - DEBT SERVICE FUND
Debt Service Fund The school division is not permitted to incur long term debt which includes debt incurred for school division purposes. The County Government is responsible for the issuance and maintenance of debt for the school division. The County's debt capacity is maintained within the ratios listed on pages 382 and 383.
Pursuant to the Constitution of the Commonwealth of Virginia and the Public Finance Act, a County in Virginia is authorized to issue general obligation bonds secured by a pledge of its full faith and credit. For the payment of principal and interest on such bonds, the governing body of the County is authorized and required to levy on all taxable property within the County such ad valorem taxes as may be necessary. The issuance of general obligation bonds must have been approved by public referendum, unless such bonds are issued to certain State authorities. In the Commonwealth of Virginia, there is no statutory limitation on the amount of debt the County may incur. It should be noted that the County is restricted (by its own policies) to borrowing no more than 3% of its assessed value of taxable real and personal property as well as other debt ratio guidelines through its Fiscal Policy. The Debt Ratios and the CIP impact on them in the future are on pages 382 through 383. Debt Service as a percentage of expenditures is the only ratio that exceeds the Board of Supervisors guidelines at the beginning of the period and falls below the ceiling by FY14. All other ratios are within the guidelines.
Debt service expenditures result from total debt being issued by the County for both School and General Government capital projects in the Capital Improvement Program Fund, School Fund, and/or Capital Asset Preservation Program Fund. These expenditures are typically offset by interest earnings, proceeds from lease-purchase financing transferred from the School Fund or General Fund, and/or various fund balances. Debt service expenditures related to LCPS capital projects and the amount of local tax funding required to offset these expenditures for FY11 are projected to increase by 8.2% from what were appropriated for FY10.
The debt expenditures for new schools range from $118 million to $126 million between fiscal years 2011 and 2017. Debt service steadily declines beginning in FY18.
Debt Service Projections related to LCPS Capital Projects
FY11 Appropriated FY12 Projected FY13 Projected FY14 Projected FY15 Projected Principal $78,648,778 $77,342,765 $78,213,734 $78,781,106 $78,888,818 Interest 41,999,306 40,815,871 41,571,431 40,614,964 40,316,890 Total $120,648,084 $118,158,636 $119,785,165 $119,396,070 $119,205,708
Transfers from County General Fund $120,648,084 $118,158,636 $119,785,165 $119,396,070 $119,205,708
Loudoun County Public Schools - FY11 Appropriated Budgets 380 FINANCIAL SECTION - DEBT SERVICE FUND
Bond Amortization Schedule
Year Principal Interest Total 2011 78,648,778 41,999,306 120,648,084 2012 77,342,765 40,815,871 118,158,636 2013 78,213,734 41,571,431 119,785,165 2014 78,781,106 40,614,964 119,396,070 2015 78,888,818 40,316,890 119,205,708 2016 82,251,518 39,361,695 121,613,213 2017 87,320,617 38,627,025 125,947,642 2018 84,431,468 34,247,111 118,678,579 2019 80,359,300 30,149,223 110,508,523 2020 76,366,950 26,308,383 102,675,333 2021 71,545,350 22,782,784 94,328,134 2022 65,310,000 19,621,743 84,931,743 2023 57,353,850 16,706,361 74,060,211 2024 50,216,300 14,112,176 64,328,476 2025 45,848,350 11,697,507 57,545,857 2026 36,933,850 9,563,481 46,497,331 2027 33,407,950 7,813,573 41,221,523 2028 26,637,200 6,313,241 32,950,441 2029 26,422,200 4,995,033 31,417,233 2030 20,105,000 3,837,650 23,942,650 2031 17,135,000 2,832,150 19,967,150 2032 15,411,000 1,983,275 17,394,275 2033 10,954,000 1,284,500 12,238,500 2034 8,425,000 776,150 9,201,150 2035 5,710,000 379,900 6,089,900 2036 3,343,000 129,025 3,472,025 2037 0 0 0 2038 0 0 0
$1,297,363,103 $498,840,449 $1,796,203,552
Loudoun County Public Schools - FY11 Appropriated Budgets 381 FINANCIAL SECTION - DEBT SERVICE FUND
Loudoun County Capital Improvement Program Impact on Future Debt Ratios (1)
FY11 FY12 FY13 Beginning Net Tax Supported Debt $1,167,136,752 $1,164,655,677 $1,240,552,280 New Debt Issued 100,064,000 181,506,000 150,409,000 Retired Debt (Old) (102,545,075) (96,799,398) (89,999,193) Retired Debt (New) 0 (8,810,000) (21,035,000) Ending Net Tax Supported Debt $1,164,655,677 $1,240,552,280 $1,279,927,087 Population 294,106 299,366 304,956 Public School Enrollment 63,353 66,671 69,938 Estimated Property Value (in Millions) $55,491 $57,226 $60,140 Per Capita Income $52,835 $55,464 $58,343 Expenditures (in Thousands) $1,435,000 $1,506,750 $1,619,756 Debt Service $159,923,973 $162,165,585 $170,882,913 Ratios: Debt to Estimated Property Value (3.0%) 2.10% 2.17% 2.13% Debt to Per Capita Income (8.0%) 7.49% 7.47% 7.19% Debt Service to Expenditures (10.0%) 11.14% 10.76% 10.55% Ten-Year Debt Payout Ratio (> 60%) 73.78% 74.67% 74.57%
(Note: Numbers in parentheses represent Fiscal Policy target ratios) Debt Issuance Limit: Debt Issuance Permitted $200,000,000 $200,000,000 $200,000,000 Debt issuance Projected $100,064,000 $137,876,000 $98,409,000 Affordability Index: (2) Outstanding Debt Permitted $1,331,280,563 $1,387,149,122 $1,462,550,710 Projected Outstanding Debt $1,164,655,677 $1,240,552,280 $1,279,927,087 Overlapping Debt: (3) Overlapping Debt Permitted $554,910,670 $572,261,304 $601,402,290 Projected Overlapping Debt $195,775,000 $187,390,000 $178,152,000
(1) Debt includes general obligation bond and appropriation based financing. (2) Affordability Index is weighted average of Debt Per Capita (20%) / Debt to Estimated Property Value (45%) / Debt to Per Capita Income (35%). (3) Maximum outstanding Overlapping Debt allowed per Fiscal Policy guidelines is 1% of estimated Property Value.
Source: Loudoun County Department of Management and Financial Services
Loudoun County Public Schools - FY11 Appropriated Budgets 382 FINANCIAL SECTION - DEBT SERVICE FUND
Loudoun County Capital Improvement Program Impact on Future Debt Ratios (1)
FY14 FY15 Beginning Net Tax Supported Debt $1,279,927,087 $1,306,954,999 New Debt Issued 144,615,000 161,515,000 Retired Debt (Old) (87,477,088) (81,185,000) Retired Debt (New) (30,110,000) (39,090,000) Ending Net Tax Supported Debt $1,306,954,999 $1,348,194,999 Population 311,189 317,911 Public School Enrollment 73,215 76,533 Estimated Property Value (in Millions) $62,979 $65,925 Per Capita Income $60,709 $62,641 Expenditures (in Thousands) $1,741,238 $1,871,831 Debt Service $179,203,059 $183,347,734 Ratios: Debt to Estimated Property Value (3.0%) 2.08% 2.05% Debt to Per Capita Income (8.0%) 6.92% 6.77% Debt Service to Expenditures (10.0%) 10.29% 9.80% Ten-Year Debt Payout Ratio (> 60%) 75.08% 74.19%
(Note: Numbers in parentheses represent Fiscal Policy target ratios) Debt Issuance Limit: Debt Issuance Permitted $200,000,000 $200,000,000 Debt issuance Projected $104,615,000 $100,595,000 Affordability Index: (2) Outstanding Debt Permitted $1,534,784,070 $1,606,543,083 Projected Outstanding Debt $1,306,954,999 $1,348,194,999 Overlapping Debt: (3) Overlapping Debt Permitted $629,786,864 $659,249,163 Projected Overlapping Debt $168,240,000 $157,294,000
(1) Debt includes general obligation bond and appropriation based financing. (2) Affordability Index is weighted average of Debt Per Capita (20%) / Debt to Estimated Property Value (45%) / Debt to Per Capita Income (35%). (3) Maximum outstanding Overlapping Debt allowed per Fiscal Policy guidelines is 1% of estimated Property Value.
Source: Loudoun County Department of Management and Financial Services
Loudoun County Public Schools - FY11 Appropriated Budgets 383 FINANCIAL SECTION - DEBT SERVICE FUND
Debt Service Fund Fund Statement
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated FUND SOURCES: Beginning Balance $9,752,333 $368,015 ($4,613,186) ($6,725,470) ($6,725,470)
Revenue: Use of Money and Property $0 $9,706,118 $3,005,586 $1,500,000 $700,000 Total Revenue $0 $9,706,118 $3,005,586 $1,500,000 $700,000 Transfers In: County General Fund $95,281,076 $91,560,512 $115,110,092 $104,485,143 $112,184,321 Transfers from Operating Fund 0 0 0 0 0 Use of Fund Balance 0 0 0 5,500,000 7,763,763 Total Transfers $95,281,076 $91,560,512 $115,110,092 $109,985,143 $119,948,084
EXPENDITURES: Principal Retirement $68,440,900 $66,500,518 $108,416,965 $71,017,123 $78,648,778 Interest and Service Charges 36,224,494 39,747,313 3,003,174 40,468,020 41,999,306 Transfer out 0 0 8,807,823 0 0 Total Expenditures $104,665,394 $106,247,831 $120,227,962 $111,485,143 $120,648,084
ENDING BALANCE: $368,015 ($4,613,186) ($6,725,470) ($6,725,470) ($6,725,470)
Fund Balance combined with County General Government Capital Projects $27,321,218 $23,324,983 $19,116,001
NOTE: The School System Debt Service fund is combined with the County Debt Service fund in the Comprehensive Annual Report. The combined balances are noted above.
Loudoun County Public Schools - FY11 Appropriated Budgets 384 FINANCIAL SECTION – OTHER FUNDS
OTHER FUNDS
The Loudoun County Public Schools utilizes separate funds for the appropriate and accurate tracking of revenues and expenditures which are not directly linked to classroom instruction. The funds included within this section include the Food Services Fund, Capital Asset Preservation Program Fund and the Central Vehicle Maintenance Fund.
Each fund is represented with a narrative, which includes a description of the fund and any major changes anticipated in FY11, the budget data, and a fund statement.
Section Contents Food Services Fund Capital Asset Preservation Program Fund Central Vehicle Maintenance Fund
Loudoun County Public Schools – FY11 Appropriated Budgets
385 DEPARTMENT OF FOOD SERVICES
DEPARTMENT SUMMARY The Division of Food Services provides nutritious, safe, appealing, and affordable meals at all schools daily. Breakfast, lunch, and snacks that meet Federal and State Guidelines for quality, safety, and nutritional content are offered to students, staff, and guests. An annual total of 4,688,075 lunches, and 525,240 breakfasts were served during the 2008 -2009 school year with increased numbers expected each year. Every cafeteria manager is sanitation-certified. All employees are provided annual workshops to update and continue education in food safety, proper food handling, customer service, and accountability. All cafeteria managers are provided monthly leadership development and annual management workshops in addition to the all staff workshops. The Division provides Food Safety Training to all new employees, and a Manager Training Program provides upward mobility for qualified employees. The Division also provides district-wide catering with a variety of menus and services offered in a professional and affordable manner. The central office and school cafeterias work together supporting the nutritional needs of students in the educational process to meet the Division’s goal of having no hungry child in Loudoun County Public Schools.
FY11 BUDGET CHANGES
17 Staff added for the opening of one new elementary and two new high schools.
A 10% increase in food pricing is projected for next school year.
A $.25 increase in meal prices will be implemented to cover the food price increase.
Loudoun County Public Schools - FY11 Appropriated Budgets 386 DEPARTMENT OF FOOD SERVICES
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Food Services 15,667,433 18,973,521 20,108,222 23,021,430 24,034,272
Total $15,667,433 $18,973,521 $20,108,222 $23,021,430 $24,034,272
Positions 374.0 374.0 374.0 387.0 404.0
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 387 DEPARTMENT OF FOOD SERVICES
FOOD SERVICES
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $9,004,978 $11,319,938 $12,135,745 $13,403,530 $13,190,278 Operations & Maintenance $6,662,455 $7,653,583 $7,972,477 $9,592,900 $10,818,994 Capital Outlay $0 $0 $0 $25,000 $25,000
Total $15,667,433 $18,973,521 $20,108,222 $23,021,430 $24,034,272
Positions 374.0 374.0 374.0 387.0 404.0
Staffing FY10 FY11 FTE FTE Supervisor 1.0 1.0 Manager 4.0 4.0 Support 4.0 4.0 Specialist 3.0 3.0 Cafeteria Staff 375.0 392.0
Total 387.0 404.0
DESCRIPTION
The Food Services Department provides nutritious meals and snacks at a reasonable price to Loudoun County Public Schools' students and employees.
Loudoun County Public Schools - FY11 Appropriated Budgets 388 DEPARTMENT OF FOOD SERVICES
FOOD SERVICES
EXPLANATION OF COSTS:
PERSONNEL
Includes seventeen additional positions for growth; one new elementary school and two high schools.
OPERATIONS AND MAINTENANCE
This division includes food and food supplies to provide nutritious meals and snacks to the students and staff of Loudoun County Public schools. Due to a projected increase of 6-10% in food costs and in order to eliminate a county supplement a $.25 increase in meal prices will be implemented in FY11 .
FY10 Meal Prices:
Lunch Elementary $2.45 Secondary $2.55 Adult $3.45
Breakfast Elementary $1.45 Secondary $1.45 Adult $1.70
Proposed FY11 Meal Prices:
Lunch Elementary $2.70 Secondary $2.80 Adult $3.70
Breakfast Elementary $1.70 Secondary $1.70 Adult $1.95
CAPITAL OUTLAY
Additional equipment remains at the FY10 Budget funding level.
Loudoun County Public Schools - FY11 Appropriated Budgets 389 DEPARTMENT OF FOOD SERVICES
FOOD SERVICES
FY09 ACCOMPLISHMENTS
Served a total of 4,688,075 lunches and 525,240 breakfasts to the students of Loudoun County Public Schools.
Achieved the following student meal daily average participation rates:
School Lunch 26,044 School Breakfast 2,918
Provided the following training to food service employees: • 9 participants - New Manager Orientation • 21 participants - Food Safety Certification Training for New Managers • 34 participants - Food Safety Certification Training for New Employees • 333 participants - Employee Orientation Workshop • 92 participants - Manager Orientation Workshop
FY11 GOALS
• Increase personnel to maintain current service levels due to increasing enrollment and the opening of three new schools. (School Board Goals 1, 4, 5) • Provide increased training to new and existing personnel to encourage retention. • Provide technical assistance to school personnel. (School Board Goal 1) • Increase student meal participation and a la carte sales. (School Board Goal 1) • Increase nutritious offerings and choices to support the Healthy Meals for Kids Program and Loudoun County Public Schools Health and Wellness Policy.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Jeffrey K. Platenberg Jinny S. Demastes Assistant Superintendent for Support Services Food Services Supervisor
Loudoun County Public Schools - FY11 Appropriated Budgets 390 DEPARTMENT OF FOOD SERVICES
Food Services Fund Fund Statement
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated FUND SOURCES: Beginning Balance $282,423 $337,611 $949,381 $664,781 $0 Revenue: State $230,545 $244,465 $273,211 $253,935 $302,146 Federal 3,644,545 4,334,699 4,909,806 4,583,611 4,583,611 Local Fees and Miscellaneous 11,848,050 14,106,127 14,640,605 18,037,884 18,995,515 Interest Income 2,692 0 0 6,000 6,000 Transfer of Local Tax Funding 0 900,000 900,000 140,000 147,000 Total Revenue $15,725,832 $19,585,291 $20,723,622 $23,021,430 $24,034,272
Expenditures: Expenditures $15,670,644 $18,973,521 $20,108,222 $23,021,430 $24,034,272 Transfers out $0 $0 $900,000 $0 $0 $15,670,644 $18,973,521 $21,008,222 $23,021,430 $24,034,272 ENDING BALANCE: $337,611 $949,381 $664,781 $664,781 $664,781
Loudoun County Public Schools - FY11 Appropriated Budgets 391 DEPARTMENT OF CAPITAL ASSET PRESERVATION PROGRAM CAPITAL ASSET PRESERVATION PROGRAM
DEPARTMENT SUMMARY The Loudoun County Public Schools Capital Asset Preservation Program (CAPP) is designed to address and fund replacement and maintenance of major systems of the School Board owned facilities. These components are either structure related (i.e., roofs, walls, windows, foundations), site related (i.e., asphalt/concrete, fuel and water tanks, exterior/field lighting, storm water management structures, storm/sanitary sewer pipes), or mechanical/electrical related (i.e., water and sewer systems, mechanical systems, electrical systems, heating and ventilation). Project categories must have a minimum estimated replacement value of $10,000 and an expected life span of ten or more years. Furthermore, capital asset projects must be a portion of a major component to the building or site in order to qualify for CAPP funding.
FY11 BUDGET CHANGES
Funding for the FY11 Capital Asset Preserviation Program was eliminated.
Loudoun County Public Schools - FY11 Appropriated Budgets
392 DEPARTMENT OF CAPITAL ASSET PRESERVATION PROGRAM CAPITAL ASSET PRESERVATION PROGRAM
Capital Asset Preservation Program Fund Projections
FY10 FY11 FY13 Appropriated Appropriated FY12 Projected Projected FY14 Projected FY15 Projected
Asphalt $130,000 $0 $875,000 $583,000 $460,000 $90,000 Electrical 0 0 1,300,000 155,000 225,000 115,000 Structure Repair 130,000 0 395,000 410,000 620,000 385,000 HVAC 275,000 0 745,000 60,000 40,000 90,000 Windows 0 0 500,000 0 800,000 300,000 Plumbing 65,000 0 35,000 840,000 120,000 150,000 Roofing 800,000 0 4,110,000 3,330,000 2,700,000 1,400,000
Total CAPP $1,400,000 $0 $7,960,000 $5,378,000 $4,965,000 $2,530,000
Fund Statement
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated FUND SOURCES: Beginning Balance $5,982,700 $7,804,743 $9,285,942 $8,098,879 $8,098,879
Transfers In: County General Fund $3,676,000 $4,129,000 $1,404,000 $1,400,000 $0 Total Transfers $3,676,000 $4,129,000 $1,404,000 $1,400,000 $0
EXPENDITURES: $1,853,957 $2,647,801 $2,591,063 $1,400,000 $0
ENDING BALANCE: $7,804,743 $9,285,942 $8,098,879 $8,098,879 $8,098,879
Loudoun County Public Schools - FY11 Appropriated Budgets
393 DEPARTMENT OF CENTRAL VEHICLE MAINTENANCE
DEPARTMENT SUMMARY The Fleet Maintenance program serves 2,400 school and county-owned vehicles. The Central Fleet Maintenance operation provides a high level of availability of school and county vehicles through an efficient and effective repair and preventive maintenance program. The operation is funded through charge-backs to maintain fiscal solvency. The Director of Transportation serves as the chief administrative officer of the operation which is located within the Transportation Division.
FY11 BUDGET CHANGES
The Central Vehicle Maintenance operation only expends funds required to maintain the motor vehicle fleets operated by Loudoun County Public Schools and the County of Loudoun. The increases shown in the FY11 projected expenditures are due to increases in vehicle part costs as well as additional fleet annual miles related to expanded services.
Loudoun County Public Schools - FY11 Appropriated Budgets 394 DEPARTMENT OF CENTRAL VEHICLE MAINTENANCE
BUDGET HISTORY Division FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Central Vehicle Maintenance 11,629,548 16,437,067 15,898,505 17,884,164 19,884,530
Total $11,629,548 $16,437,067 $15,898,505 $17,884,164 $19,884,530
Positions 0.0 50.0 68.0 69.0 75.0
BUDGET HISTORY
Loudoun County Public Schools - FY11 Appropriated Budgets 395 DEPARTMENT OF CENTRAL VEHICLE MAINTENANCE
CENTRAL VEHICLE MAINTENANCE
BUDGET HISTORY BY OBJECT OF EXPENDITURE
Title FY07 Actual FY08 Actual FY09 Actual FY10 Budget FY11 Budget Personnel $3,243,941 $4,231,885 $4,684,107 $5,270,054 $5,191,461 Operations & Maintenance $8,343,240 $11,561,277 $11,183,066 $12,584,110 $14,693,069 Capital Outlay $42,367 $643,905 $31,332 $30,000 $0
Total $11,629,548 $16,437,067 $15,898,505 $17,884,164 $19,884,530
Positions 0.0 50.0 68.0 69.0 75.0
Staffing FY10 FY11 FTE FTE Support 5.0 5.0 Vehicle Maintenance 64.0 70.0
Total 69.0 75.0
DESCRIPTION
The Central Fleet Maintenance operation provides a high level of availability of school and county vehicles through an efficient and effective repair and preventive maintenance program. The operation is funded through charge-backs to maintain fiscal solvency. The Director of Transportation serves as the chief administrative officer of the operation which is located within the Transportation Division. The Fleet Maintenance program serves 2,400 school and county owned vehicles.
Loudoun County Public Schools - FY11 Appropriated Budgets 396 DEPARTMENT OF CENTRAL VEHICLE MAINTENANCE
CENTRAL VEHICLE MAINTENANCE
EXPLANATION OF COSTS:
PERSONNEL
Central Vehicle Maintenance employees are hired as required to maintain adopted service levels as determined by LCPS and County of Loudoun (COL) fleet needs. Determining factors include age of fleet vehicles, alternative shifts, state mandated maintenance schedules and technologies mandated by federal law. Additional employees are not hired until the need exists.
OPERATIONS AND MAINTENANCE
This category funds the repair, maintenance and fuel for all LCPS and COL motor vehicles. Funding is obtained through time & material charges to each vehicle serviced. The LCPS and COL operational budgets are the source funding for this activity.
CAPITAL OUTLAY
This category funds large equipment needs for the Central Garage and Valley Service Center operations.
FY09 ACCOMPLISHMENTS
• Completed all school bus safety recalls prior to start of school. • Implemented aftermarket parts contract. • Reorganized staffing to increase efficiency and coverage across two shifts. • Reduced number of spare buses through redistribution program. • Developed an auxiliary parking and storage area. • Obtained no-cost school bus training for technicians. • Refurbished one trash truck in lieu of procurement of new truck.
FY11 GOALS
• Implement Consolidated School & County motor pool management program. • Develop additional bay space for small engine repair. • Continue fuel strip purchasing program to mitigate risk of diesel price spikes. • Establish additional fuel sites for eastern and southern portions of the county. • Close the Broad Run HS fuel site. • Complete installation of GPS units for schools buses.
REPORTING RELATIONSHIP BUDGET ACCOUNTABILITY
Jeffrey K. Platenberg Alvin E. Hampton IV Assistant Superintendent for Support Services Director of Transportation
Loudoun County Public Schools - FY11 Appropriated Budgets 397 DEPARTMENT OF CENTRAL VEHICLE MAINTENANCE
Central Vehicle Maintenance Revenues
FY10 FY11 FY07 Actual FY08 Actual FY09 Actual Appropriated Appropriated
School Transfer In $8,121,803 $10,224,701 $10,497,420 $12,383,340 $11,873,258 County Government Transfer In 3,507,745 6,212,366 5,401,085 5,500,824 8,011,272
Total Revenues $11,629,548 $16,437,067 $15,898,505 $17,884,164 $19,884,530
Loudoun County Public Schools - FY11 Appropriated Budgets 398 INFORMATIONAL SECTION
INFORMATIONAL SECTION
The informational section contains information on past and future budgets as well as factors that influence the proposed budget.
Section Contents 2010 - 11 School Calendar Enrollment Forecasting Methodology 2010 – 11 Enrollment Projections Revenue Sources, Assumptions, and Trends Budget Projections Personnel Resource Allocations Average Class Sizes A Climate for Success for Every Student Performance Measures Impact of School and County Government Programs on Local Tax Funding Impact of School and County Government Programs on Average Homeowner Bond Amortization Schedule Past and Future Direction of the School System Future Challenges
Loudoun County Public Schools – FY11 Appropriated Budgets 399 INFORMATIONAL SECTION
2010 - 11 SCHOOL CALENDAR For Students
September 6 Holiday - Labor Day
September 7 First Day of School for Students
October 11 Holiday – Columbus Day
October 29 End of First Grading Period
November 1 - 2 Student Holidays – Planning/Records/Conference Days
November 22 – 23 Employee Furlough Days
November 24 - 26 Holiday – Thanksgiving
December 23-24/27-31 Winter Break (Classes Resume January 3)
January 1 Holiday – New Year’s Day
January 17 Holiday – Martin Luther King, Jr. Day
January 21 End of Second Grading Period
*January 24 Moveable Student Holiday –Planning/Records/Conference Day
February 21 Holiday - Presidents’ Day
April 1 End of Third Grading Period
April 4 Student Holiday – Planning/Records/Conference Day
April 18 – 22 Student Holiday – Spring Break
May 30 Holiday – Memorial Day
June 16 Last Day of School for Students
*NOTE: Dates of this MOVEABLE planning/records/conference day between first and second semesters may change if the school calendar must be changed due to school closings for inclement weather or other emergencies
Loudoun County Public Schools – FY11 Appropriated Budgets
400 INFORMATIONAL SECTION
ENROLLMENT FORECASTING METHODOLOGY
ENROLLMENT ANALYSIS
Student enrollment projections are produced and updated annually. Likewise, the yearly CIP planning process serves LCPS in addressing changing enrollment patterns and utilizing school facilities in ways consistent with sound educational practices.
On September 30, 2009, Loudoun County Public School enrollment was 60,069 students - an increase of 5.4 percent or 3,087 students from the 2008-09 (September 30, 2008) school year.
The anticipated growth Loudoun’s public schools will encounter in the course of the current CIP planning period not only necessitates new school construction to serve the division’s overall population but also brings with it an increasingly diverse student population.
ENROLLMENT PROJECTION METHODOLOGY
Projections are an informed and educated estimate of future student enrollment. Forecast accuracy generally diminishes as the geographic area becomes smaller and as the planning horizon becomes more distant. Countywide forecasts have and will be more accurate than school-level forecasts because the population being projected is much larger. This phenomenon is common to all forecasting methodologies and is therefore expected.
LCPS projections provide the latest student enrollment trends based on current data for the county and metropolitan region. The projections are based on historic and current enrollment for the district and all of its schools. The forecast students are derived by using the cohort survival technique. Final student population estimates are further refined by comparing the data to expectations regarding local economic activity, residential and commercial building patterns, and birth rates. The formula is as follows:
A ratio is computed for each grade by dividing the enrollment in that grade by the previous grade from the previous year. A projection for the following school year of a particular grade is computed by multiplying the enrollment in the previous grade by the ratio of this year’s current enrollment at said grade and the previous year’s enrollment in the previous grade. For example, to project a second grade enrollment of year 1 (next school year), the second grade enrollment of year 0 (current school year) would be divided by the first grade enrollment for year -1 (prior school year). The subsequent ratio is then multiplied by the current first grade enrollment to obtain a projection for the upcoming year’s second grade enrollment. Birth data and school census information are used to help project kindergarten enrollment.
Projection accuracy can be affected by a host factors including, but are not limited to national and local economic vitality, in and out migration measures, building permit activity, household size, residential birth rates, grade retention, and student transfers from private to public school and vice-versa. LCPS does not have the resources to monitor all the factors which affect student population change, nor do time lines associated with budget and capital planning permit the application of the most current data on an ongoing basis. Nevertheless, research has found that the cohort survival method is an accurate and reliable forecasting tool for school district enrollment projections. The technique produces significantly more accurate projections than similar forecast methodologies.
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In reporting projected enrollments, it is anticipated that the assumptions underlying the projections will remain constant for the near term. While change occurs on a daily basis, the projections and their current assumptions (listed below) are updated on an annual basis.
• Population growth for Loudoun County will continue to increase between two and three percent annually. • Loudoun’s public school enrollment growth will continue to exceed general population growth. • The metropolitan region’s economic slowdown will be milder than that in the rest of the state and nation. • The annual number of issued building permits in Loudoun County will be between 2,500 and 3,000. • Employment and housing availability in Loudoun will continue to attract families with children. • Loudoun County’s annual birth rate will remain at or around 5,000 residential births. • The in-migration of young families in their prime childbearing years will continue in Loudoun County. • The out-migration of families will have little effect on the district’s enrollment growth. • Loudoun’s public school dropout rate will remain below the two percent level.
Recent one-year division projections have been within ±1.2 percent of the actual September 30 enrollment.
September 30 Actual Actual Enrollment of School Year Enrollment as Percentage of Projected Enrollment 2005 47,361 99.8% 2006 50,478 99.5% 2007 54,047 101.2% 2008 57,009 99.5% 2009 60,096 101.0%
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While the FY 2011 - FY 2016 Capital Improvement Program looks at the upcoming six fiscal years to identify, plan, finance and construct school capital projects, student enrollment projections prepared for the Superintendent’s Recommended FY 2011 - FY 2020 Capital Needs Assessment (CNA) have been included herein to expand the planning window over a ten- year period. By bridging the long-term projection estimates prepared by the County of Loudoun and the short-term CIP planning certified by the Loudoun County School Board, the ten-year enrollment projections from the CNA serve as an additional planning tool for the School Board. In sections that follow, ten-year enrollment projections will be provided for current school facilities (and those not yet open but having School Board adopted attendance boundaries). The enrollments for the first six years, as associated with the CIP budget, will be distinguished from the ten-year projections associated with the CNA.
LOUDOUN COUNTY PUBLIC SCHOOLS SEPTEMBER 30 ENROLLMENT PROJECTIONS
FY 2011‐16 CIP PERIOD
9/30/2009 2010‐11 2011‐12 2012‐13 2013‐14 2014‐15 2015‐16 Actual* Projected Projected Projected Projected Projected Projected LOUDOUN COUNTY PUBLIC SCHOOLS 60,096 63,353 66,671 69,938 73,215 76,533 79,836 ELEMENTARY SCHOOL ENROLLMENT 30,458 32,232 33,731 35,119 36,354 37,679 38,897 MIDDLE SCHOOL ENROLLMENT 13,237 13,922 14,885 15,823 16,914 17,622 18,388 HIGH SCHOOL ENROLLMENT 16,401 17,199 18,055 18,996 19,947 21,232 22,551
including FY 2011‐20 CNA PLANNING PERIOD 2016‐17 2017‐18 2018‐19 2019‐20 Projected Projected Projected Projected LOUDOUN COUNTY PUBLIC SCHOOLS 83,050 86,173 88,975 91,754 ELEMENTARY SCHOOL ENROLLMENT 39,612 40,496 41,427 42,298 MIDDLE SCHOOL ENROLLMENT 19,418 20,373 21,154 21,479 HIGH SCHOOL ENROLLMENT 24,020 25,304 26,394 27,977
*Head Start Students Included In Assigned School’s Enrollment
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Loudoun County Public Schools enrollment is forecast to grow throughout the planning period. Elementary school enrollment, students in kindergarten through grade five, will increase from 29,567 (September 30, 2009) to 37,741 pupils by September 2015 and 40,928 pupils by September 2019. Preschool membership comprised of students with special education needs as well as those qualifying for the Head Start and STEP (Starting Toward Excellence in Preschool) programs will increase by 265 students by the 2015-16 year to a projected enrollment of 1,156; the program will increase by 479 students over the entire ten- year period. A total of 18,388 students are projected to be in Loudoun’s middle schools (grade six through grade eight) in September 2015, compared to the 13,237 enrolled on September 30, 2009 - this same age cohort is projected to be 21,479 in September 2019. High school enrollment (grade nine through grade twelve) forecast 22,551 and 27,977 students for the 2015-16 and 2019-20 school years, respectively. Details on historic September 30 enrollment are provided in Appendix C.
Loudoun County Public Schools September 30 Historic and Projected* Enrollment
100,000
75,000
50,000
25,000
0 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010* 2011* 2012* 2013* 2014* 2015* 2016* 2017* 2018* 2019*
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2010-2011 Enrollment Projections
K12345PSSTHSTotal Aldie ES 21 14 15 15 15 21 1 102 Algonkian ES 77 68 74 66 68 87 1 441 Arcola ES 110 143 112 124 80 85 16 670 Ashburn ES 115 122 91 101 137 123 13 702 Ball's Bluff ES 129 150 117 126 125 137 2 786 Banneker ES 31 25 37 36 29 31 2 191 Belmont Station ES 92 114 151 146 134 125 27 789 Buffalo Trail (ES-20) 88 83 93 87 88 94 0 533 Catoctin ES 84 95 70 103 95 110 10 567 Cedar Lane ES 143 122 118 115 116 121 28 763 Cool Spring ES 151 122 123 113 140 133 11 793 Countryside ES 128 119 121 98 83 116 21 686 Creighton's Corner ES 123 158 141 145 143 118 20 848 Dominion Trail ES 99 113 126 132 154 116 4 744 Emerick ES 93 91 80 75 104 82 2 17 544 Evergreen Mill ES 93 119 145 135 97 112 2 30 733 Forest Grove ES 97 98 80 93 83 104 3 558 Frances Hazel Reid ES 107 117 137 180 163 137 17 858 Guilford ES 62 58 88 74 59 63 15 419 Hamilton ES 30 30 20 29 27 33 5 174 Hillsboro ES 15 15 15 17 31 27 1 121 Hillside ES 122 128 110 125 128 136 6 755 Horizon ES 105 125 144 144 123 135 12 788 Hutchison Farm ES 125 158 143 156 146 143 5 876 John W Tolbert, Jr ES 183 160 176 146 143 158 2 968 Kenneth W. Culbert ES 96 89 78 93 100 113 24 593 Leesburg ES 102 103 79 84 94 79 17 558 Legacy ES 198 192 141 155 142 121 30 979 Liberty ES 121 171 163 138 133 114 22 862 Lincoln ES 25 18 18 19 12 20 1 113 Little River ES 130 153 155 146 169 136 12 901 Lovettsville ES 100 93 94 103 98 110 6 604 Lowes Island ES 103 117 131 111 105 109 5 681 Lucketts ES 35 38 43 38 49 31 234 Meadowland ES 62 67 76 70 68 77 420 Middleburg ES 11 13 11 16 9 12 72 Mill Run ES 133 168 163 160 125 120 8 877 Mountain View ES 66 65 80 98 93 106 27 535 Newton-Lee ES 168 153 148 134 130 132 24 889 Pinebrook ES 148 154 145 125 120 92 28 812 Potowmack ES 103 103 99 111 118 98 14 646 Rolling Ridge ES 88 120 71 96 86 55 4 60 580 Rosa Lee Carter ES 103 168 156 129 148 116 34 854
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2010-2011 Enrollment Projections
K12345PSSTHSTotal Round Hill ES 117 87 101 93 84 83 25 590 Sanders Corner ES 98 100 103 106 104 134 2 647 Seldens Landing ES 152 160 181 210 166 163 10 1,042 Sterling ES 83 92 66 65 74 70 5 60 17 532 Steuart W. Weller ES 121 160 125 129 93 119 21 30 798 Sugarland ES 100 81 87 89 68 64 22 15 526 Sully ES 95 52 55 49 51 57 12 30 401 Sycolin Creek ES 114 90 128 117 127 135 48 30 789 Waterford ES 39 41 39 44 54 37 254 Total Elementary Schools 5,134 5,396 5,265 5,312 5,135 5,055 610 240 66 32,198
6 7 8 PS ST HS Total Belmont Ridge MS 450 422 461 1,333 Blue Ridge MS 307 296 308 911 Eagle Ridge MS 413 390 343 1,146 Farmwell Station MS 399 418 407 1,224 Harmony MS 332 320 334 986 Harper Park MS 330 326 311 967 J Lupton Simpson MS 318 316 333 967 Mercer MS 473 469 398 1,340 River Bend MS 356 384 384 1,124 Seneca Ridge MS 341 334 305 980 Smart's Mill MS 314 303 328 945 Sterling MS 317 275 291 883 Stone Hill MS 406 380 330 1,116 Total Middle Schools 4,756 4,633 4,533 0 0 0 13,922
9 10 11 12 PS ST HS Total Briar Woods HS 450 446 337 325 1,558 Broad Run HS 442 451 434 367 1,694 Dominion HS 302 324 337 321 17 1,301 Freedom HS 557 449 434 387 1,827 Heritage HS 320 315 331 468 17 1,451 Loudoun County HS 315 311 340 357 1,323 Loudoun Valley HS 293 315 328 543 1,479 Park View HS 308 330 333 305 1,276 Potomac Falls HS 376 370 403 393 1,542 Stone Bridge HS 449 515 500 456 1,920 Tuscarora HS (HS-5) 464 328 174 966 Woodgrove HS (HS-3) 322 347 227 896 Total High Schools 4,598 4,501 4,178 3,922 0 0 34 17,233
Total 2010-2011 Projected Enrollment 63,353
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Revenue Sources, Assumptions and Trends
Loudoun County Public Schools (LCPS) are fiscally dependent upon the County of Loudoun and therefore have no tax levying authority. The County’s Board of Supervisors appropriates the School’s budget, levies taxes (if necessary) and issues bonds for School capital projects and improvements.
Operating Budget Funding
LCPS receives revenue for the Operating Budget from three sources: the transfer of funds from the Loudoun County Board of Supervisors; state aid; and federal aid. There is a small amount of revenue generated from summer school, adult education, driver education, student parking, athletic fees, and out-of-county tuition payments.
Local Transfer:
Real property and personal property taxes are the primary revenue sources for the County. The Board of Supervisors approves a transfer to the school system to fund most of the Operating Budget.
Assumptions: The County will continue to provide local support for approximately 70% of the School Operating Budget. State Aid:
State revenue includes three major forms of funding: basic aid to support the State Standards of Quality, categorical aid for special programs, and sales tax.
Assumptions: The state will continue to provide support based on the Schools’ Average Daily Membership. Federal Aid:
Federal Aid is received for various entitlement programs, specific grants, and Impact Aid. The federal funds must be expended for the specific purpose of the grant. These programs include Head Start, Preschool Incentive Grant, Substance Abuse Prevention and No Child Left Behind Grant.
Assumptions: The funding received for federal grants will remain constant.
Federal Stimulus:
The American Recovery and Reinvestment Act of 2009 provided state stabilization funding. A portion of which was directed toward K-12 education.
Assumptions: The funding will end in FY11.
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Budget Projections
Operating Fund Revenue
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
State Revenue $177,798,593 $200,076,377 $216,880,000 $234,360,000 $252,740,000 Federal Revenue 13,224,250 13,224,250 13,890,000 14,580,000 15,310,000 Federal Stimulus 11,800,000 4,115,762 0 0 0 Tuition & Fees 7,175,000 7,198,100 7,410,000 7,630,000 7,860,000 Local Transfer 502,601,117 452,331,173 548,370,000 610,020,000 671,320,000 Fund Balance 20,000,000 33,400,000 5,000,000 5,000,000 5,000,000
Total Revenues $732,598,960 $710,345,662 $791,550,000 $871,590,000 $952,230,000
State Revenue 24.3% 28.2% 27.4% 26.9% 26.6% Federal Revenue 1.8% 1.8% 1.8% 1.7% 1.6% Federal Stimulus 1.6% 0.6% 0.0% 0.0% 0.0% Tuition & Fees 1.0% 1.0% 0.9% 0.9% 0.8% Local Transfer 68.6% 63.7% 69.3% 70.0% 70.5% Fund Balance 2.7% 4.7% 0.6% 0.5% 0.5%
100.0% 100.0% 100.0% 100.0% 100.0%
Operating Fund Revenue Sources percentage share will remain constant.
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Budget Projections
Capital Improvement Program Funding
The funding sources for the School’s Capital Improvement Program (CIP) projects is determined by the County Board of Supervisors. There are three sources of revenue for the CIP.
Bond Financing:
General Obligation Bonds (GO) which requires voter approval and Virginia Public School Authority Bonds.
Other Debt Financing:
Includes other financing sources such as Virginia Resources Authority funding which would be appropriation based rather than bonding.
Local Tax Funding:
Emphasis is placed on continued reliance on a viable level of “pay-as-you-go” capital construction. The Loudoun County Board of Supervisors attempts to fund all of the land acquisition portion of the Capital Improvement Program (in excess of proffers) from current financial resources. The County Board of Supervisors decides how much of the county’s revenue sources will be transferred to the School Division’s CIP.
Capital Improvement Program Revenue
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
General Obligation Bonds $0 $27,820,000 $77,330,000 $166,470,000 $2,880,000 Other Debt Financing 0 0 0 0 15,265,000 Local Tax Funding 0 0 7,000,000 11,000,000 10,985,000
Total CIP $0 $27,820,000 $84,330,000 $177,470,000 $29,130,000
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Budget Projections
Debt Service Funding
Debt service payments are funded through local tax revenues generated by real and personal property which are transferred from the County General Fund.
Debt Service Fund Revenue
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
Transfers from County General Fund $111,485,143 $120,648,084 $118,158,636 $119,785,165 $119,396,070
Capital Asset Preservation Program Funding
The funding source for the Capital Asset Preservation Program Fund is local tax revenues. The capital asset preservation budget provides for the structural, site, major mechanical/electrical rehabilitation or replacement of the County and School physical plant which requires a total expenditure of $10,000 or more and has a useful life of ten years or more. The amount of funding for the school system is proposed to equal at least one or two percent of the value of all buildings and additions. Although no funds were appropriated in FY11, carrry over funds will be used to continue projects and FY12 through FY14 are the budgets for projects anticipated based on a facilities analysis.
Capital Asset Preservation Program Fund Revenue
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
Transfers from County General Fund $1,404,000 $0 $7,960,000 $5,378,000 $4,965,000
Food Services Funding
The school’s food services program provides student and staff meals in all schools as well as catering for events. The funding sources for the food services program are: state revenues, federal revenues, cafeteria sales, and local tax funding.
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Budget Projections Food Services Funding (Continued)
State Revenue:
The state provides funding specifically to support the food services program.
Assumptions: The state will continue to provide the same percentage support of the food services program.
Federal Revenue:
Federal revenue as well as food commodities are received specifically to support the food services program.
Assumptions: Federal revenues and commodities will continue to support of the food services program at the current percentage share.
Cafeteria Sales:
The balance of the food services program is funded by cash sales to students and other adult patrons.
Assumptions: Cafeteria sales will be the primary funding source for the food services program.
Local Tax Funding:
Due to increasing costs of operations, there was a need for local tax funding support of the food services program beginning in FY08.
Assumptions: The need for local tax funding will continue to be required in the future.
Food Services Fund Revenue
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected State $253,935 $302,146 $339,000 $368,000 $400,000 Federal 4,583,611 4,583,611 4,983,000 5,409,000 5,872,000 Cafeteria Sales 18,043,884 19,001,515 20,610,000 22,373,000 24,286,000 Local Tax Funding 140,000 147,000 157,000 170,000 184,000
Total Revenues $23,021,433 $24,034,272 $26,089,000 $28,320,000 $30,742,000
State 1.1% 1.3% 1.3% 1.3% 1.3% Federal 19.9% 19.1% 19.1% 19.1% 19.1% Cafeteria Sales 78.4% 79.0% 79.0% 79.0% 79.0% Local Tax Funding 0.6% 0.6% 0.6% 0.6% 0.6% 100.0% 100.0% 100.0% 100.0% 100.0%
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Budget Projections
Central Vehicle Maintenance Funding
The Central Vehicle Maintenance operation is an enterprise fund supported by transfers from both the County’s general fund and the School’s operating fund.
Assumptions:
The County and the Schools will continue to participate in the Central Vehicle Maintenance operation at the same rate as the historical trend.
Central Vehicle Maintenance Funding Sources
FY10 FY11 FY12 FY13 FY14 Appropriated Appropriated Projected Projected Projected
School Transfer In $12,383,340 $11,873,258 $12,852,000 $3,914,000 $15,064,000 County Government Transfer In 5,500,824 8,011,272 8,676,000 9,393,000 10,169,000
Total Revenues $17,884,154 $19,884,530 $21,528,000 $23,307,000 $25,233,000
School Transfer In 69.2% 59.7% 59.7% 59.7% 59.7% County Government Transfer In 30.8% 40.3% 40.3% 40.3% 40.3%
100.0% 100.0% 100.0% 100.0% 100.0%
School Transfer In – 59.7%
County Transfer In – 40.3%
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Fund Balance Projections
Operating Fund
FY11 Appropriated FY12 Projected FY13 Projected FY14 Projected Salaries and Fringe Benefits $625,866,223 $730,400,000 $803,140,000 $888,580,000 Supplies and Equipment 82,338,035 92,340,000 101,530,000 112,320,000 Capital Outlay 2,141,404 1,650,000 1,810,000 2,010,000 Total Expenditures $710,345,662 $824,390,000 $906,480,000 $1,002,910,000
State Revenue $200,076,377 $191,950,000 $207,380,000 $224,120,000 Federal Revenue 13,224,250 13,890,000 14,580,000 15,310,000 Federal Stimulus 4,115,762 11,800,000 0 0 Local Transfer (Local Taxes) 7,198,100 7,820,000 8,520,000 9,290,000 Local Revenues and Fees 452,331,173 593,930,000 671,000,000 749,190,000 Local Fund Balance Carryover 33,400,000 5,000,000 5,000,000 5,000,000 Total Revenues $710,345,662 $824,390,000 $906,480,000 $1,002,910,000
Projected Fund Balance $0 $0 $0 $0
NOTE: All fund balances revert to the funding body (Loudoun County Board of Supervisors) based on Virginia State Code.
Capital Improvement Program Fund
FY10 Appropriated FY11 Projected FY12 Projected FY13 Projected General Obligation Bonds $0 $145,240,000 $179,455,000 $143,910,000 Virginia Public School Authority Bonds 000 Local Tax Funding 0 14,675,000 18,295,000 22,129,000 State Funding 0 0 0 0 Proffers 0 19,165,000 0 0 Fund Balance 0 0 0 0 Total Revenues $0 $179,080,000 $197,750,000 $166,039,000
Elementary Schools $0 $53,860,000 $28,740,000 $60,890,000 Middle Schools 0 0 53,062,000 55,705,000 High Schools 0 0 106,838,000 0 Advance Technology Center 0 95,675,000 0 0 Building Design, Improvements & Additions 0 2,875,000 0 35,444,000 Land Acquisition 0 26,670,000 9,110,000 14,000,000 Total Expenditures $0 $179,080,000 $197,750,000 $166,039,000 Projected Fund Balance $137,028,699 $137,028,699 $137,028,699 $137,028,699
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Fund Balance Projections
Capital Asset Preservation Program Fund
FY11 Appropriated FY12 Projected FY13 Projected FY14 Projected Asphalt $0 $1,063,000 $441,000 $197,000 Electrical 0 1,500,000 1,000,000 230,000 Structure Repair 0 1,657,000 635,000 235,000 HVAC 0 925,000 780,000 200,000 Windows 0 920,000 800,000 800,000 Plumbing 0 1,029,000 70,000 80,000 Roofing 0 3,530,000 2,975,000 3,480,000 Total Expenditures $0 $10,624,000 $6,701,000 $5,222,000
Local Tax Funding $0 $10,624,000 $6,701,000 $5,222,000
Projected Fund Balance $9,285,942 $9,285,942 $9,285,942 $9,285,942
Food Services Fund
FY11 Appropriated FY12 Projected FY13 Projected FY14 Projected Expenditure: Salaries And Fringe $13,190,278 $15,081,000 $16,967,000 $19,085,000 Supplies and Equipment 10,818,994 10,552,000 11,607,000 12,768,000 Capital Outlay 25,000 28,000 31,000 34,000 Total Expenditures $24,034,272 $25,661,000 $28,605,000 $31,887,000
Revenue: State $302,146 $282,000 $315,000 $351,000 Federal 4,583,611 5,106,000 5,692,000 6,346,000 Local Fees and Miscellaneous 19,001,515 20,273,000 22,598,000 25,190,000 Local Transfer 147,000 0 0 0 Total Revenue $24,034,272 $25,661,000 $28,605,000 $31,887,000
Projected Fund Balance $637,878 $637,878 $637,878 $637,878
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Fund Balance Projections
Central Vehicle Maintenance Fund
FY11 Appropriated FY12 Projected FY13 Projected FY14 Projected Expenditures: Salaries And Fringe $5,191,461 $5,902,000 $6,610,000 $7,403,000 Capital Outlay 14,693,069 13,876,000 15,264,000 16,790,000 Total Expenditures $19,884,530 $19,778,000 $21,874,000 $24,193,000
Revenue: School Transfer In $11,873,258 $13,686,000 $15,137,000 $16,742,000 County Government Transfer In 8,011,272 6,092,000 6,737,000 7,451,000 Total Revenues $19,884,530 $19,778,000 $21,874,000 $24,193,000
Debt Service Fund
FY11 Appropriated FY12 Projected FY13 Projected FY14 Projected
Principal $78,648,778 $77,342,765 $78,213,734 $78,781,106 Interest 41,999,306 40,815,871 41,571,431 40,614,964 Total Debt Service $120,648,084 $118,158,636 $119,785,165 $119,396,070
Local Tax Funding $120,648,084 $118,158,636 $119,785,165 $119,396,070
Projected Fund Balance ($4,613,186) ($4,613,186) ($4,613,186) ($4,613,186)
*Note: The School Division Debt Service Fund is combined with the County Debt Service Fund in the Comprehensive Annual Report. The combined projected fund balance for FY11 is $1,185,425
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Personnel Resource Allocation
Full-Time Equivalents FY11 Additional Position FY07 FY08 FY09 FY10 Staff FY11 School Based Instruction 4,267.2 4,540.9 4,707.6 4,792.5 (18.3) 4,774.2 Bus Drivers & Attendants 778.0 823.0 862.5 876.5 38.0 914.5 Teacher Assistants 909.7 995.7 1,093.7 1,126.7 27.5 1,154.2 Custodians 435.5 468.0 482.0 487.0 34.0 521.0 Other School Support 319.5 332.5 339.5 344.0 15.0 359.0 Administration 218.1 246.0 249.0 257.0 6.0 263.0 Instructional Support 154.6 170.3 174.8 166.8 5.0 171.8 Nurses & Health Clinic Specialists 68.0 73.8 76.8 77.8 3.0 80.8 Total School Based FTE's 7,150.6 7,650.2 7,985.9 8,128.3 110.2 8,238.5 Non-School Based Secretarial/Clerical 139.0 148.5 148.5 152.5 (7.0) 145.5 Other Support Staff 267.6 298.8 319.8 321.5 (2.0) 319.5 Administration 86.5 87.3 99.8 97.8 (2.0) 95.8 Total Non-School Based FTE's 493.1 534.6 568.1 571.8 (11.0) 560.8
Total FTE's 7,643.7 8,184.8 8,554.0 8,700.1 99.2 8,799.3
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Average Class Sizes
Elementary Middle High School School School
2006 22.5 22.1 26.1
2007 22.0 21.6 25.9
2008 22.0 21.6 25.9
2009 23.0 22.6 26.9
2010 23.0 22.6 26.9
2011 24.0 23.6 27.9
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Loudoun County Public Schools provide "A Climate for Success" for every student…
School Year 2004-05 2005-06 2006-07 2007-08 2008-09
Attendance percentage 95.6% 96.0% 96.0% 96.0% 96.2%
Drop-out rate 0.92% 0.90% 0.89% 0.72% 0.85%
English as a Second Language students 2,536 3,624 3,728 4,250 4,416 served
Financial Aid received by graduates $7,797,791 $8,200,200 $12,224,554 $16,593,721 $20,635,763
Graduates pursuing further education Number of students 2,103 2,617 2,798 3,258 3,434 Percent of graduates 88.0% 92.0% 89.0% 89.1% 89.8%
Percent of staff that is school-based 93.4% 94.4% 94.4% 93.0% 93.5%
National Merit Scholarship Committee 16771718 semifinalists
Gifted students served 3,971 3,994 4,901 5,260 5,647
NOTE: School year 2008-09 is the most recent data available. Data for school year 2009-10 will not be available until after the printing of this document.
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Performance Measures
Virginia State Assessment Program
The Virginia State Assessment Program (VSAP) is administered by the Virginia Department of Education in compliance with the Standards of Quality, which require the Board of Education to prescribe and provide nationally- normed tests to assess the educational progress of students. The purpose of VSAP is to provide an indication of how the academic achievement of Virginia’s students compares to that of a nationally representative sample of students in the same grades.
Standards of Accreditation – Standards of Learning (SOL) Assessment
The Standards of Accreditation (SOA), which were adopted by the Board of Education in September 1997, require that students be tested with the SOL assessments in grades three through five and grades six through eight. Additionally, high school students who are taking selected courses for which SOL assessments have been developed must take the SOL tests associated with those courses.
The following are the Spring 2009 SOL test results for LCPS:
Grade 3 Tests, Spring 2009, Adjusted Percent Passing LCPS Compared to Virginia
English: Reading Mathematics History & Social Science Science LCPS 90 93 95 92 Virginia 86 89 93 89
Grade 4 Tests, Spring 2009, Adjusted Percent Passing LCPS Compared to Virginia
English: Reading Mathematics History and Social Science LCPS 92 91 78 Virginia 89 86 95
Grade 5 Tests, Spring 2009, Adjusted Percent Passing LCPS Compared to Virginia
English: Reading English: Writing Mathematics Science LCPS 93 92 94 91 Virginia 92 86 90 88
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Grade 6 Tests, Spring 2009, Adjusted Percent Passing LCPS Compared to Virginia
English: History & Reading Mathematics Social Sciences LCPS 92 63 79 Virginia 86 73 91
Grade 7 Tests, Spring 2009, Adjusted Percent Passing LCPS Compared to Virginia
English: History & Reading Mathematics Social Sciences LCPS 94 82 83 Virginia 88 71 92
Grade 8 Tests, Spring 2009, Adjusted Percent Passing LCPS Compared to Virginia
English: English: History & Science Reading Writing Mathematics Social Sciences LCPS 94 93 93 96 95 Virginia 87 89 85 90 90
End of Course Tests, Spring 2009, Adjusted Percent Passing LCPS Compared to Virginia
Virginia and English: English: Mathematics Science History and United States Reading Writing Social Science History LCPS 97 95 95 86 81 97 Virginia 95 92 81 88 90 95
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Adequate Yearly Progress (AYP)
Loudoun County Public Schools made Adequate Yearly Progress (AYP) as a school division under terms defined by federal No child Left Behind legislation with a 98.3% overall pass rate. This is the second consecutive year Loudoun has made AYP as a school division. The FY2009 AYP statistics are based on SOL testing. The minimum pass rates needed to make AYP jumped 4 percent for the 2008-2009 school year; from 75 to 79 percent in math and from 77 to 81 percent in English/reading. All but 17 LCPS schools made AYP for 2008-2009, and for those schools that did not make AYP, the gap was most often very small. No LCPS schools were eligible for school choice (where students may leave a Title I school that continuously does not make AYP) as defined by No Child Left Behind. LCPS showed gains in most of the subgroups monitored by No Child Left Behind: All Students: 92.94 percent of all students made AYP in English/reading (VA State Pass Rate - 89), up from 92.60 percent in 2007-2008. 90.39 percent made AYP in math (VA State Pass Rate - 86), up from 88.76 percent in 2007- 2008. Black Students: Black students made AYP at an 85.11 percent rate in 2008-2009 in English/reading (VA State Pass Rate - 81), as compared to 84.89 in 2007-2008. They had a 79.63 percent pass rate in math (VA State Pass Rate - 77), up from 76.53 percent in 2007-2008. Economically Disadvantaged Students: Economically disadvantaged students made AYP in English/reading at an 80.84 percent rate in 2008-2009 (VA State Pass Rate - 81), up from 78.25 in 2007-2008. In math, their rate of making AYP was 75.47 percent (VA State Pass Rate - 77), up from 72.33 in 2007-2008. Hispanic Students: The AYP pass rate for English/reading among Hispanic students in 2008-2009 was 83.84 percent (VA State Pass Rate - 85), compared to 82.27 in 2007-2008. In math, the percentage making AYP was 78.80 (VA State Pass Rate - 79), up from 76.41 in 2007-2008. Limited English Proficient Students: The English/reading percentage for making AYP increased from 75.15 percent to 78.91 percent (VA State Pass Rate - 83). In math, the rate rose from 73.78 to 76.44 percent (VA State Pass Rate - 79). Students with Disabilities: The rate for making AYP in English/reading rose from 71.06 percent to 73.45 percent (VA State Pass Rate - 73). In math, the percentage was 73.19 (VA State Pass Rate - 71), up from 68.16. White Students: In English/reading the percentage of students making AYP was 95.37 percent (VA State Pass Rate - 93), down from 95.40. In math, the percentage rose from 91.98 to 93.26 (VA State Pass Rate - 90).
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Scholastic Assessment Test (SAT)
In 2009, 70.3 percent of the senior class took the Scholastic Assessment Tests (SAT) for college entrance. Students’ test scores are among the highest in Virginia with a combined score of 1593.
LCPS Virginia United States Critical Math Writing Combined Critical Math Writing Combined Critical Math Writing Combined Reading* Reading* Reading* 2009 533 535 525 1593 511 512 498 1521 501 515 493 1509 2008 525 531 519 1575 511 512 499 1522 502 515 494 1511 2007 522 527 511 1560 511 511 498 1520 502 515 494 1511 2006 525 528 508** 1561 512 513 500** 1525 503 518 497** 1518 2005 534 539 1073 516 514 1030 508 520 1028 2004 533 526 1059 515 509 1024 508 518 1026 2003 529 525 1054 514 510 1017 507 519 1026 2002 528 521 1049 510 506 1016 504 516 1020 2001 521 515 1036 510 501 1011 506 514 1020 2000 527 519 1046 509 500 1009 505 514 1019
*Verbal prior to 2006; **Writing Test not administered prior to 2006.
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Impact of School and County Government Programs on Local Tax Funding (LTF)
Use of LTF
FY07 Use of LTF FY08 Use of LTF FY09 Use of LTF Local Tax Local Tax Local Tax Funding % of Total Funding % of Total Funding % of Total Schools Operating $443,391,452 59.38% $513,204,485 59.64% $536,847,810 59.66% Capital Projects 14,897,000 1.99% 1,625,000 0.19% 2,169,000 0.24% Asset Replacement 3,676,000 0.49% 4,129,000 0.48% 1,404,000 0.16% Debt Service 83,027,004 11.12% 104,184,617 12.11% 95,179,536 10.58% Cafeteria 0 0.00% 900,000 0.10% 900,000 0.10% 1 OPEB Trust 0 0.00% 0 0.00% 7,000,000 0.78%
Schools Total $544,991,456 72.98% $624,043,102 72.52% $643,500,346 71.52%
County Government Services Operating $152,431,910 20.42% $147,760,013 17.17% $206,382,242 22.93% 2, 3 Fire/EMS Tax District Fund $0 0.00% $43,566,298 5.06% $0 0.00% Capital Projects 25,945,000 3.47% 17,380,000 2.02% 13,657,000 1.52% Other Funds 3,609,000 0.48% 2,948,000 0.34% 88,000 0.01% Asset Replacement 3,088,000 0.41% 3,588,000 0.42% 2,500,000 0.28% Debt Service 14,043,704 1.88% 16,798,030 1.95% 25,941,822 2.88% 1 OPEB Trust 0.00% 0 0.00% 3,000,000 0.33% County Government Total $199,117,614 26.66% $232,040,341 26.96% $251,569,064 27.95%
Comprehensive Services Act $2,687,706 0.36% $4,500,000 0.52% $4,771,542 0.53%
Local Tax Funding & Fund Balance $746,796,776 100.00% $860,583,443 100.00% $899,840,952 100.00%
*See page 426 for footnote explanation.
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Impact of School and County Government Programs on Local Tax Funding (LTF)
Use of LTF
FY10 Use of LTF FY11 Use of LTF Local Tax Local Tax Funding % of Total Funding % of Total Schools Operating $502,601,117 57.78% $452,331,173 52.64% Capital Projects 0 0.00% 0 0.00% Asset Replacement 1,400,000 0.16% 0 0.00% Debt Service 105,985,143 12.19% 112,184,321 13.06% Cafeteria 140,000 0.02% 147,000 0.02% 1 OPEB Trust 10,500,000 1.21% 10,500,000 1.22%
Schools Total $620,626,260 71.36% $575,162,494 66.94%
County Government Services Operating $208,539,668 23.97% $223,427,503 26.00% 2, 3 Fire/EMS Tax District Fund $0 0.00% $0 0.00% Capital Projects 5,913,165 0.68% 6,279,982 0.73% Other Funds 88,000 0.01% 3,045,812 0.35% Asset Replacement 2,000,000 0.23% 3,000,000 0.35% Debt Service 23,349,379 2.68% 39,065,889 4.55% 1 OPEB Trust 4,500,000 0.52% 4,500,000 0.52% County Government Total $244,390,212 28.09% $279,319,186 32.50%
Comprehensive Services Act $4,771,542 0.55% $4,771,542 0.56%
Local Tax Funding & Fund Balance $869,788,014 100.00% $859,253,222 100.00%
*See page 426 for footnote explanation.
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Impact of School and County Government Programs on Local Tax Funding (LTF)
Local Tax Rates
FY07 Local FY08 Local FY09 Local Tax Rate Tax Rate Tax Rate Schools Operating $0.5285 $0.5725 $0.6802 Capital Projects 0.0177 0.0018 0.0027 Asset Replacement 0.0044 0.0046 0.0018 Debt Service 0.0990 0.1163 0.1206 Cafeteria Fund 0.0000 0.0010 0.0011 1 OPEB Trust 0.0000 0.0000 0.0089 Schools Total $0.6496 $0.6962 $0.8153
County Government Services Operating $0.1817 $0.1648 $0.2615 2, 3 Fire/EMS Tax District Fund 0.0000 0.0486 0.0000 Capital Projects 0.0309 0.0194 0.0173 Purchase of Development Rights 0.0043 0.0033 0.0001 Asset Replacement 0.0036 0.0040 0.0032 Debt Service 0.0167 0.0187 0.0328 1 OPEB Trust 0.0000 0.0000 0.0038 County Government Total $0.2372 $0.2588 $0.3187
Comprehensive Services Act $0.0032 $0.0050 $0.0060
Tax Rate $0.8900 $0.9600 $1.1400
1 The OPEB (Other post-employment benefits) Trust was established in 2008 by the Board of Supervisors to recognize the total cost of promised other post-employment benefits, such as retiree health benefits, and to fund the annual required contribution (ARC), the portion of the present value of projected benefits earned by County and Schools employees attributable to the current budget year. The FY09 $10 million contribution ($7M for Schools, $3M for County) does not fully fund the estimated ARC, which is approximately $59 million.
2 The Fire/EMS Tax District Fund was established in 2007 to provide a dedicated source of funding for County fire and emergency services. The 2007 tax rate for the fund is $0.043, generating $40,869,083 in tax district revenue. In addition, the fund is supported by a local tax funding transfer of $2,697,215, which is included in these calculations.
3 The Fire/EMS Tax District, established in 2007, was abolished in 2008 by the Board of Supervisors during the FY 09 budget process.
NOTE: Loudoun County Public Schools is fiscally dependant on the County of Loudoun and therefore does not set tax rates or collect taxes. This function is performed by the County of Loudoun government and the appropriated funds are transferred to LCPS.
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Impact of School and County Government Programs on Local Tax Funding (LTF)
Local Tax Rates
FY10 Local FY11 Local Tax Rate Tax Rate Schools Operating $0.7194 $0.6840 Capital Projects 0.0000 0.0000 Asset Replacement 0.0020 0.0000 Debt Service 0.1518 0.1698 Cafeteria Fund 0.0002 0.0003 1 OPEB Trust 0.0151 0.0159 Schools Total $0.8885 $0.8700
County Government Services Operating $0.2983 $0.3380 2, 3 Fire/EMS Tax District Fund 0.0000 0.0000 Capital Projects 0.0085 0.0095 Purchase of Development Rights 0.0001 0.0046 Asset Replacement 0.0029 0.0046 Debt Service 0.0334 0.0592 1 OPEB Trust 0.0065 0.0068 County Government Total $0.3497 $0.4227
Comprehensive Services Act $0.0068 $0.0073
Tax Rate $1.2450 $1.3000
*See page 426 for footnote explanation.
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Impact of School and County Government Programs on Average Homeowner
Real property taxes are levied on the assessed value of real estate owned by businesses, individuals and public service corporations. Personal property taxes are levied on the assessed market value of tangible property such as vehicles, mobile homes, heavy equipment, machinery and tools. Real property tax assessments are conducted by the County Assessor, while personal property assessments are conducted by the Commissioner of the Revenue. Both real and personal property taxes are levied on 100% of assessed market value. Rates are established per $100 of assessed value.
The average home in Loudoun was assessed at $395,480 in tax year 2009. That assessment decreased to $387,720 in tax year 2010. With the adopted tax rate of $1.3000 for FY11, the tax bill will increase to $5,040 an increase of $116.
Adopted 2005 Adopted 2006 Adopted 2007 Adopted 2008 Adopted 2009 Adopted 2010 for FY06 for FY07 for FY08 for FY09 for FY10 for FY11
Assessed value of $403,462 $526,111 $504,490 $465,550 $395,480 $387,720 average home
Adopted Tax Rate $1.0400 $0.8900 $0.9600 $1.1400 $1.2450 $1.3000
Tax Bill $4$4,196,196 $4$4,682,682$4,843 $4,843$5,307 $5,307$4,924 $4,924 $5$5,040,040
$6,000
$5,000
$4,000
$3,000
Average Tax Bill Tax Average $2,000
$1,000
$0 FY06 FY07 FY08 FY09 FY10 FY11
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Bond Amortization Schedule
Year Principal Interest Total 2011 78,648,778 41,999,306 120,648,084 2012 77,342,765 40,815,871 118,158,636 2013 78,213,734 41,571,431 119,785,165 2014 78,781,106 40,614,964 119,396,070 2015 78,888,818 40,316,890 119,205,708 2016 82,251,518 39,361,695 121,613,213 2017 87,320,617 38,627,025 125,947,642 2018 84,431,468 34,247,111 118,678,579 2019 80,359,300 30,149,223 110,508,523 2020 76,366,950 26,308,383 102,675,333 2021 71,545,350 22,782,784 94,328,134 2022 65,310,000 19,621,743 84,931,743 2023 57,353,850 16,706,361 74,060,211 2024 50,216,300 14,112,176 64,328,476 2025 45,848,350 11,697,507 57,545,857 2026 36,933,850 9,563,481 46,497,331 2027 33,407,950 7,813,573 41,221,523 2028 26,637,200 6,313,241 32,950,441 2029 26,422,200 4,995,033 31,417,233 2030 20,105,000 3,837,650 23,942,650 2031 17,135,000 2,832,150 19,967,150 2032 15,411,000 1,983,275 17,394,275 2033 10,954,000 1,284,500 12,238,500 2034 8,425,000 776,150 9,201,150 2035 5,710,000 379,900 6,089,900 2036 3,343,000 129,025 3,472,025 2037 0 0 0 2038 0 0 0
$1,297,363,103 $498,840,449 $1,796,203,552
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Past and Future Direction Of The School System
For more than two centuries, agriculture was the dominant way of life in Loudoun County. Now, the once rural farming community has become a noted employment center with scenic vistas, a rich history, and a high quality of life. Loudoun County, Virginia has become a significant regional, state, and national contender in both demographic and employment terms. Since the late 1990s, Loudoun County has been one of the fastest growing counties in the nation; between 2000 and 2008, Loudoun was recognized by the U.S. Bureau of Census as the third fastest growing county (with a population over 100,000) in America.1
POPULATION
During the 1930s and 1940s, Loudoun’s population change was minimal, increasing by less than one percent a year. Population in the 1950s picked up a little momentum, increasing by nearly two percent annually for the decade. Population growth increased and remained relatively stable during the next three decades, increasing annually by approximately five percent.2 A vibrant economy, a second baby boom fueled by children of the post- World War II era, and affordable housing opportunities fueled Loudoun’s growth in the last decade of the twentieth century. With the completion of the 2000 United States Census, Loudoun County’s population had nearly doubled from the 86,129 residents in 1990 to 169,599 persons in April 2000. The county population is expected to continue to grow; the 2010 estimated population for Loudoun is 289,737.3 Long term forecasts anticipate Loudoun’s population nearing 460,000 residents by 2040.4
Loudoun County Population
Year Population Decennial Change 1930 19,852 1940 20,291 2.2% 1950 21,147 4.2% 1960 24,549 16.1% 1970 37,150 51.3% 1980 57,427 54.6% 1990 86,129 50.0% 2000 169,599 96.9%
Source: U.S. Bureau of Census
1 County of Loudoun, Department of Economic Development, 2008 Annual Growth Summary.
2 Northern Virginia Planning District Commission, Northern Virginia Data Book (Annandale, VA: Northern Virginia Planning District Commission, 1998), 3.
3 County of Loudoun, Department of Economic Development, Loudoun County, Virginia – Monthly Economic Indicators, May 2010.
4 County of Loudoun, Department of Economic Development, 2008 Annual Growth Summary.
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Loudoun County’s transformation from an agricultural community to an urban ‘suburb’ has been part of a national shift in population. In 1970, suburbs in the United States contained only 25 percent more families than cities; today these same areas contain more than 75 percent of the families residing in cities.5 Likewise in Virginia, the growth in the Commonwealth’s suburban areas is eclipsing the rest of the state. The 2000 United States Census indicated that approximately 80 percent of Virginia’s 7.1 million residents lived in urban areas or the suburbs surrounding them.6 Data from the U.S. Bureau of the Census indicate that between 1990 and 2000, the Northern Virginia region, which serves as a suburb to the greater Washington area, accounted for almost half of Virginia’s total growth of about 886,000 people. By mid-point this decade, Northern Virginia’s share of growth in the Commonwealth had grown by 60 percent and except for the Central Virginia region (encompassing the City of Richmond and its neighboring counties) all shares of Virginia’s other regions had fallen.7
Population growth occurs by natural increase (births minus deaths) and/or by net migration (in migration minus out migration) and the patterns of growth vary considerable across states, regions, and localities. In Loudoun, between 2000 and 2005, the natural increase of 18,500 residents was overshadowed by the tremendous influx of new residents, producing a net migration of 64,200 persons.8 Census Bureau population data for 2000 calculated Loudoun’s net crude migration at just over 75 percent – indicating that approximately three out of every four persons residing in Loudoun had recently moved here. The remaining one-fourth of the county’s population was native to Loudoun.
Nonetheless, Loudoun breaks the mold in that it reports among the highest birth rates and net migration rates amongst Virginia’s counties. Births in Loudoun increased from 19.3 per thousand in 1990, to 21.5 per thousand in 2000. In contrast, births for both the U.S. and Virginia for the aforementioned time period declined.9 Entering the twenty-first century, Loudoun’s birth rate continues to represent an even greater share of the total number of residential births in Virginia. With the 5,284 residential births reported for Loudoun in 2008, the county represents just under 5 percent of all of Virginia’s births and 16 percent of the Northern Virginia region.10
The county’s increase in births per thousand is in significant contrast to the rest of Virginia, but can be explained in part by the age of the persons moving to Loudoun. The Census Bureau estimates the median age for Loudoun County, which indicates the point at which half of the population is above and half of the population is below, is 32.8 years compared to 37.1 years for the Commonwealth; the median age for the United States is estimated at 36.7
5 Julia H. Martin and Donna J. Tolson, "1999 Virginia Population Estimates," Spotlight on Virginia 4, Number 1 (January 2000).
6 "Virginia Census Data," USA Today, 9 March 2001.
7 U.S. Bureau of Census, http://www.census.gov, August 2006.
8 Weldon Cooper Center for Public Service, “Northern Virginia Growth Leads State,” 25 January 2006.
9 Diane Terrell, "2000 Birth Statistics: Virginia and Loudoun County," 28 September 2001.
10 Virginia Department of Health Division of Health Statistics, "Virginia Health Statistics Annual Report 2008," March 2010.
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years.11 Young people are not only the most mobile segment of the nation’s population, but also are in their prime reproductive years.
Births by Place of Residence, 1970-2000 Virginia and Loudoun County
25.0
20.0 18.8 19.3 21.5 15.6 15.0 18.5 14.7 16.0 14.0 10.0 5.0
Births PerBirths 1,000 0.0 1970 1980 1990 2000
Virginia Loudoun County
Source: Commonwealth of Virginia, Department of Health
The Washington metropolitan area has attracted a disproportionate share of young people who have and will continue contributing to Loudoun’s increasing school-age population. It was once anticipated that Loudoun’s public school enrollment would eventually mirror that of the nation as a whole and begin a gradual decline. Figures from the University of Virginia’s Weldon Cooper Center for Public Service suggest that the expected decline may not occur in Northern Virginia. The region’s demographic profile will not fit that of the nation because it is anticipated that the local economy will continue to attract young job seekers. These new residents will fuel school enrollment growth in Loudoun and other school divisions in the greater Washington metropolitan area.12
Approximately 40 percent of the households in Washington, D.C. metropolitan area are headed by singles. Loudoun has again defied the national and local trends which have been marked by an increase in the number of single person households. Loudoun, by comparison, only has 18 percent of its households headed by singles.13 Most households in Loudoun are composed of young families who have been drawn to the county by employment opportunities, to escape from the region’s more crowded suburbs, and/or as a place to raise their children. These household figures illustrate both the young age of the population that has arrived in the county and the number of young children which are populating Loudoun’s schools.
In 1940, the average household size in America was 3.67 persons. The nation’s average household size reported with the completion of the 2000 Census declined to 2.59 persons. The 2000 statistics indicate that Loudoun’s household size of 2.82 persons per household was not only greater than the average in the U.S. (2.59) but also
11 U.S. Bureau of Census, http://factfinder.census.gov, “2006-2008 American Community Survey 3-Year Estimates,” 27 May 2010.
12 Victoria Benning, "School Enrollment to Surge in Northern Virginia," The Washington Post, 19 July 2001.
13 Maria Glod, "County Still a Magnet For Younger Families," The Washington Post, 27 May 2001.
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Virginia (2.54), the Washington metropolitan area (2.66), and the Northern Virginia region (2.65).14 Data obtained from the 2008 Virginia-County of Loudoun School Census indicate that approximately 48 percent of all Loudoun households have children between one and 19 years of age in residence.15 These children have and will continue to contribute to Loudoun’s public school enrollment.
Loudoun’s population surge has also brought more racial and ethnic diversity to the county. Recent estimates indicate that 73 percent of Loudoun’s population is white; Asians account for more than 12 percent of the county’s population and nearly eight percent are black or African American. More than ten percent of Loudoun County’s population is also identified as Hispanic or Latino, which can be associated with any race.16 Like the Washington, D.C. region, Loudoun County is growing more diverse.
ECONOMY
Northern Virginia’s extraordinary growth has a long history which dates back to both the expansion of the federal government during the Great Depression and the burst of activity associated with World War II. Up through the last decade of the twentieth century, it was difficult to imagine that the federal government and its civilian subsidiaries’ dominance of the local economy would ever be supplanted. However, during the 1990s the information technology employment sector turned that traditional order upside down and did so in such a dramatic fashion that the Washington metropolitan region continues to compare favorably with Silicon Valley (San José, California), information technology’s birthplace.17
During the late 1990s, Loudoun County became the epicenter of the region’s technology expansion. Nearly half of Loudoun’s primary employers and a significant share of all the new jobs (associated with new firms) were representatives of the cutting-edge technology field. WorldCom/UUNet (restructured as MCI and subsequently merged with Verizon Communications), America Online (AOL), Orbital Sciences, and OSP all helped cement Loudoun’s high technology/telecommunications center reputation. It is this reputation which led to stellar employment growth in the 1990s. Between 1990 and 2000, Loudoun’s employment grew by more than 116 percent.18
Even with the current economic downturn, the growth in the technology field, the expansion activity at Washington Dulles International Airport, and the increases in federal government contracts have continued to contribute to Loudoun’s employment base. The Washington, D.C. region continues to outperform the rest of the nation and has one of the healthiest economies of all the large metropolitan areas. Between 2008 and 2018, employment in
14 U.S. Bureau of Census, http://quickfacts.census.gov/qfd/states/51/, “State and County Quick Facts,” October 2004.
15 Loudoun County Public Schools, Department of Planning and Legislative Services, 2008 Virginia-County of Loudoun School Census, September 2008.
16 U.S. Bureau of Census, http://factfinder.census.gov, “2006-2008 American Community Survey 3-Year Estimates,” 27 May 2010.
17 Steven Levy, "The Hot New Tech Cities," Time, 9 November 1998, 45-50.
18 County of Loudoun, Department of Economic Development, 2000 Annual Growth Summary.
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Loudoun is projected to increase by 43 percent.19 During 2009, the unemployment rate was the second lowest in the Northern Virginia region and continues to be well below the national rate of unemployment.20 Loudoun’s increasing labor force, evident in early 2010 employment data, is a sign of continuing optimism for the area.21
Loudoun’s wages continue to exceed the national average. The 2008 median household income in Loudoun, $111,925, is more than double the national median of $52,029.22 The adjusted gross income (AGI) data from married couple tax returns in Virginia indicate Loudoun had the third highest married couple median (among counties) in 2006, ranking behind only Falls Church City and Arlington County among all jurisdictions in the Commonwealth.23
Overall, Loudoun’s poverty rate is low when compared to the rest of Virginia and the United States. Approximately 3.1 percent of Loudoun residents are living in poverty. Further, estimates indicate that 2.3 percent of all resident children between birth and 17 years of age are living in poverty in the county.24
RESIDENTIAL CONSTRUCTION
In 1962, Loudoun residents witnessed the opening of Dulles International Airport and the approval of development plans to build Sterling Park on 1,777 acres of farmland in the eastern portion of the county. These two changes would forever alter Loudoun County’s history, transforming the predominately rural community to an extension of the Washington metropolitan area. The pace and speed of development picked up during the 1970s and 1980s. The county’s suburbanization began increasing in momentum as low interest rates spurred construction. Northern Virginia’s strong economy attracted young couples who located to Loudoun as a consequence of affordable housing in a more rural environment. Then the oil crisis and inflation, endemic during the mid- to late-1970s, dampened the metropolitan demand for housing. The short but difficult recession of the early 1980s kept housing construction locked in a state of inactivity, but a dynamic local and national economic boom followed its aftermath.
Optimism was apparent in the mid-1980s in the number of residential developments approved by Loudoun’s governing Board of Supervisors. The planned communities of Ashburn Farm, Ashburn Village, and Cascades typified the development activities of the decade. The market downturn of 1987 initiated a national economic recession that endured for nearly five years. The economic slowdown and the double digit interest rates put many of these new developments, including Ashburn Village and Cascades, on hold and/or into receivership. With the start of the 1990s, these properties were being marketed not by land developers but by banking institutions. In
19 County of Loudoun, Department of Economic Development, 2008 Annual Growth Summary.
20 County of Loudoun, Department of Economic Development, 2009 Annual Growth Summary.
21 County of Loudoun, Department of Economic Development, Loudoun County, Virginia – Monthly Economic Indicators, May 2010.
22 County of Loudoun, Department of Economic Development, Loudoun County, Virginia – Monthly Economic Indicators, May 2010.
23 County of Loudoun, Department of Economic Development, 2008 Annual Growth Summary.
24 U.S. Bureau of Census, http://factfinder.census.gov, “2006-2008 American Community Survey 3-Year Estimates,” 27 May 2010.
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addition, many large parcels of land came on the market at “bargain” prices. As the demand for corporate office space and retail stores decreased, developers petitioned the county to rezone vacant land for residential uses. By the mid-1990s, the recession was nothing but history as home construction resumed with a vengeance. Pent up demand and a booming national economy spearheaded an upward spiral in residential construction. Loudoun County added more than 3,000 new homes per year to the housing stock. Entering the twenty-first century, the number of residential building permits being issued in Loudoun dwarfed all residential construction evident in the early 1990s.
Despite Loudoun’s growth and relative low unemployment in recent past, the present slowdown in the economy has most certainly impacted the building community in Loudoun County. Midway into this decade, residential building permitting noted a marked decline. The cumulative number of residential permits issued in Loudoun for 2007 was 2,739; in 2008, 2,391 residential building permits were issued.25 In 2009, 2,148 issued residential permits were reported.26 The cumulative number of residential permits issued in Loudoun for the first four months of 2010 (January – April) was 628 – a 16 percent decrease compared to the same period in 2009.27
Issued Residential Building Permits Loudoun County, Virginia
Source: County of Loudoun, Department of Economic Development
25 County of Loudoun, Department of Economic Development, 2008 Annual Growth Summary.
26 County of Loudoun County Board of Supervisors Finance/Government Services and Operations Committee, Information Item – Monthly Financial and Housing Update and Quarterly Proffer Report, 28 April 2010.
27 County of Loudoun, Department of Economic Development, Loudoun County, Virginia – Monthly Economic Indicators, May 2010.
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STUDENT ENROLLMENT
On September 30, 2009, Loudoun County Public Schools (LCPS) membership was 60,096 students - an additional 3,087 students (5.4%) more than the September 2008 count. In reviewing student enrollment over the past decade, this has translated into an increase of nearly 3,000 new students each year for the division.
Projections for the current six-year planning period indicate this trend continuing; enrollment is forecast to grow to 79,836 students by the 2015-16 school year. Elementary school enrollment, students in kindergarten through grade five, will increase from 29,567 (September 30, 2009) to 37,741 pupils by September 30, 2015. Preschool membership, comprised of students with special education needs as well as those qualifying for the Head Start and STEP (Starting Toward Excellence in Preschool) programs, will grow over the next six years to an enrollment of 1,156 students. A total of 18,388 students are projected to be in Loudoun’s middle schools (grade six through grade eight) in September 2015, compared to the 13,237 enrolled in September 2009. High school enrollment forecast 22,551 students (grade nine through grade twelve) for the 2015-16 school year - an increase of 6,150 students from the reported September 30, 2009 division count.
The volume and pace of the anticipated student enrollment increases present significant educational, organizational, and operational challenges for Loudoun County. Recent student projections from the University of Virginia’s Weldon Cooper Center for Public Service indicate that by Fall 2012 the Commonwealth’s K-12 enrollment will grow by nearly five percent, increasing 58,000 students to a total of 1,274,080. Further, Loudoun County will contribute more than one-third of the Commonwealth’s student enrollment growth over the next five years and lead all other Virginia school divisions with the largest increases in enrollment for the period.28 The challenge to provide facilities and future school sites necessary to sustain the educational programs of Loudoun’s public schools will remain one of the most important issues in the county for the remainder of this decade and beyond.
Loudoun County Public Schools September 30 Historic and Projected* Enrollment
Source: Loudoun County Public Schools, Department of Planning and Legislative Services
28 Weldon Cooper Center for Public Service, Enrollment Trends in Virginia: 2008 to 2012, 10 September 2008.
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FUTURE CHALLENGES
The quickly changing community and ever-increasing student population creates challenges for LCPS as it focuses on sustaining its comprehensive educational programs. In an effort to meet the School Board Goals, school staff will continue to focus on achieving success in the following areas:
• To continue to focus on providing “A Climate for Success” for every student.
• Achieving a 90% passing rate on all Standards of Learning (SOL) and end of course tests.
• Continuing project ACCESS (All Children Choosing Electronic Sources Successfully) which has been recognized as an exemplary combination of cutting edge instructional technology for the classroom, teacher training, and technical support.
• To pursue technological advancements to complement all classroom activities and provide individualized instruction for students.
• To continue implementing proactive safety initiatives.
• To continue to encourage parental and community involvement.
• To offer fair and competitive compensation to all employees.
• To pursue excellence in academic achievement for LCPS students.
• To continue to provide facilities to accommodate the estimated new students to enroll each year.
The current economic conditions contribute to the challenge of meeting these goals. For two successive years the funding available for each student has decreased and the construction of new school facilities has been delayed.
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SUPPLEMENTAL SECTION
The Supplemental Section of the FY11 Appropriated Budgets Document contains various budget related information significant to the public and school system employees.
Section Contents FY11 Appropriated Teachers’ Salary Scale FY11 Appropriated Auxiliary Salary Scales FY11 Appropriated Administrators’ Salary Scale FY11 Appropriated Administrators’ Salary Levels FY11 Appropriated Classified Pay Scale FY11 Appropriated Classified Titles and Levels FY11 Appropriated Co-Curricular Stipends FY11 Appropriated Daily or Hourly Substitute Pay Rates FY11 Appropriated Fringe Costs Acronym Index Glossary of Terms
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FY11 Appropriated Teachers' Salary Scale
Step Technical Bachelor's Bachelor's Bachelor's Master's Master's Doctoral Professional Degree Plus 15 Plus 30 Plus 30 License
1 42,539 42,539 43,845 45,152 47,763 49,070 52,987 2 42,639 42,639 43,945 45,252 47,863 49,170 53,087 3 43,065 43,065 44,371 45,678 48,289 49,596 53,513 4 43,618 43,618 44,924 46,231 48,843 50,149 54,067 5 44,171 44,171 45,477 46,783 49,395 50,702 54,619 6 44,723 44,723 46,029 47,336 49,947 51,254 55,172 7 45,276 45,276 46,581 47,888 50,500 51,807 55,724 8 46,905 46,905 48,211 49,518 52,129 53,436 57,354 9 48,594 48,594 49,900 51,207 53,818 55,125 59,043 10 50,343 50,343 51,649 52,956 55,568 56,875 60,792 11 52,156 52,156 53,462 54,769 57,380 58,687 62,605 12 54,034 54,034 55,340 56,647 59,258 60,565 64,483 13 55,980 55,980 57,285 58,592 61,204 62,511 66,428 14 57,995 57,995 59,301 60,608 63,219 64,526 68,444 15 59,851 59,851 61,157 62,464 65,076 66,382 70,300 16 61,767 61,767 63,073 64,380 66,991 68,298 72,216 17 63,744 63,744 65,050 66,357 68,968 70,275 74,193 18 65,784 65,784 67,089 68,396 71,008 72,315 76,232 19 67,888 67,888 69,194 70,501 73,112 74,419 78,337 20 70,060 70,060 71,366 72,673 75,285 76,591 80,509 21 72,303 72,303 73,608 74,915 77,527 78,834 82,751 22 74,616 74,616 75,922 77,229 79,841 81,147 85,065 23 77,004 77,004 78,310 79,617 82,228 83,535 87,453 24 79,468 79,468 80,774 82,081 84,693 85,999 89,917 25 82,012 82,012 83,317 84,624 87,236 88,543 92,460 26 83,652 83,652 84,983 86,316 88,981 90,314 94,309 27 85,325 88,042 90,761 92,120 96,195
NOTE: Degrees and hours beyond Degrees must be earned from a college or university whose accreditation is recognized by the Commonwealth of Virginia.
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FY11 Appropriated Auxiliary Salary Scales
These salary scales are shown together for presentation purposes only. The scales represent separate position responsibilities.
Psychologist Psychologist Substance Abuse Social Worker Social Worker Prevention Specialist Athletic STEP Visiting Teacher Educational Diagnostician Special Education Counselor Trainer Educational Diagnostician (208 Days) Social Worker (208 DAYS) (12 Months) Visiting Teacher (198 DAYS)
1 51,746 47,198 44,924 41,376 2 51,846 47,298 45,024 41,476 3 52,364 47,771 45,474 41,891 4 54,544 49,759 47,367 43,634 5 56,819 51,835 49,341 45,453 6 59,231 54,035 51,437 47,383 7 61,602 56,198 53,497 49,281 8 64,066 58,446 55,635 51,252 9 66,627 60,783 57,862 53,303 10 69,294 63,216 60,175 55,433 11 71,717 65,426 62,279 57,373 12 74,228 67,717 64,461 59,383 13 76,824 70,085 66,717 61,460 14 79,515 72,540 69,053 63,611 15 81,900 74,716 71,126 65,520 16 84,359 76,959 73,258 67,486 17 86,887 79,265 75,454 69,510 18 89,060 81,248 77,341 71,249 19 91,286 83,278 79,277 73,030 20 93,340 85,152 81,061 74,673 21 95,207 86,856 82,683 76,167 22 97,111 88,592 84,337 77,690
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FY11 Appropriated Administrators' Salary Scale
Step Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7
1 67,625 72,366 77,439 82,866 88,673 94,888 101,537 2 67,725 72,466 77,539 82,966 88,773 94,988 101,637 3 68,402 73,191 78,314 83,796 89,661 95,938 102,653 4 70,454 75,387 80,663 86,309 92,127 98,576 105,476 5 72,568 77,648 83,083 88,898 94,661 101,287 108,376 6 74,745 79,977 85,576 91,565 97,264 104,073 111,356 7 76,987 82,377 88,143 94,312 99,939 106,935 114,418 8 79,297 84,848 90,787 97,142 102,687 109,875 117,564 9 81,676 87,393 93,510 100,056 105,510 112,897 120,798 10 84,126 90,015 96,316 103,058 108,412 116,001 124,119 11 86,650 92,715 99,206 106,150 111,393 119,191 127,533 12 89,249 95,497 102,182 109,335 114,456 122,469 131,040 13 91,927 98,362 105,247 112,614 117,603 125,837 134,644 14 94,686 101,314 108,404 115,993 120,837 129,297 138,347 15 97,526 104,353 111,656 119,473 124,161 132,853 142,151 16 99,476 106,440 113,890 121,863 126,644 135,510 144,994 17 101,466 108,569 116,168 124,300 129,177 138,220 147,894
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FY11 Appropriated Administrative Salary Levels
Level 1 Level 2 (con't) Assistant Principal, Elementary Athletic Director Coordinator, Administration Building Coordinator, Adult Education Coordinator, Administrative Technology Coordinator, Head Start Administrative Coordinator, Behavior Support Title VIB Director, Guidance - High School Coordinator, Childfind Title VIB Director, Guidance - High School Academy Coordinator, Eligibility Supervisor, Employee Benefits Coordinator, Employee Benefits Supervisor, Risk Management Coordinator, Financial Services Supervisor, Site Building Plan * Coordinator, Instructional Technology Coordinator, Pupil Services Level 3 Coordinator, Purchasing Assistant Principal, High Coordinator, School Assistance & Remediation Director, Academy Coordinator, Special Education Fleet Manager Coordinator, Substance Abuse Prevention Principal, Elementary - Small Coordinator, Support Services Supervisor, Accounting Coordinator, Systems Integration Supervisor, Athletics Facility Contract Manager Supervisor, Attendance & Homebound Services Specialist, Early Intervention Title VIB Supervisor, Career & Technical Education Specialist, Employee Relations Supervisor, Construction Specialist, Energy Education Supervisor, Custodial Operations Specialist, Guidance Supervisor, Diagnostic and Prevention Services Specialist, Instructional Supervisor, Facilities Services Specialist, Media Services Supervisor, Federal Programs Specialist, Monitoring and Compliance Supervisor, Guidance Specialist, Recruiting & Staffing Supervisor, Instructional Specialist, Special Education Supervisor, Outreach Programs Specialist, Staff Development Supervisor, Payroll Specialist, Steps to Literacy Title IIA Supervisor, Planning Specialist, Testing Supervisor, Purchasing Supervisor, Safety Level 2 Supervisor, Special Education Assistant Principal (DCS) Supervisor, Staff Development Assistant Principal, Middle Supervisor, Student Health Services Assistant Principal (MTC) Supervisor, Student Information Services
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FY11 Appropriated Administrative Salary Levels
Level 3 (con't) Level 5 (con't) Supervisor, Student Support Services Director, Employee Relations Supervisor, Technology Resource Director, Facilities Services Supervisor, Testing Director, Financial Services Supervisor, Transportation Director, Instructional Services Director, Middle School Education Level 4 Director, Recruiting & Staffing Services Civil/Mechanical Engineer * Director, Research Principal, Elementary - Large Director, Special Education Public Information Officer Director, Student Services Supervisor, Administrative Technology Director, Transportation Supervisor, Elementary Education Principal (DCS) Supervisor, Food Services Principal, Middle Supervisor, Instructional Technology Services Principal (MTC) Supervisor, Kindergarten/Reading/STEP Supervisor, Land Acquisition Supervisor, Land Management Level 6 Director, High School Education Level 5 Principal, High Director, Budget Director, Career, Technical & Adult Education Level 7 Director, Construction Assistant Superintendent Director, Curriculum & Instruction Deputy Superintendent Director, Diagnostic & Prevention Services Executive Director, Planning & Legislative Services Director, Elementary Education School Board Counsel
*Funded by Capital Improvements Program Budget
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FY11 Appropriated Classified Pay Scale - Hourly Rates (Levels 5 through 10)
Step Level 5 Level 6 Level 7 Level 8 Level 9 Level 10
1 10.74 11.50 12.31 13.18 14.06 15.06 2 10.76 11.52 12.33 13.21 14.09 15.09 3 10.87 11.64 12.45 13.34 14.23 15.24 4 11.20 11.99 12.82 13.74 14.65 15.71 5 11.53 12.35 13.19 14.14 15.11 16.18 6 11.89 12.71 13.58 14.57 15.55 16.66 7 12.25 13.10 14.00 15.00 16.02 17.17 8 12.61 13.49 14.42 15.46 16.49 17.68 9 12.99 13.89 14.86 15.92 16.99 18.21 10 13.39 14.31 15.29 16.40 17.50 18.76 11 13.79 14.74 15.76 16.90 18.04 19.31 12 14.19 15.19 16.23 17.39 18.56 19.90 13 14.62 15.63 16.72 17.92 19.13 20.48 14 15.06 16.11 17.22 18.45 19.70 21.11 15 15.51 16.59 17.74 19.02 20.29 21.74 16 15.98 17.09 18.26 19.58 20.90 22.40 17 16.45 17.59 18.81 20.18 21.52 23.08 18 16.95 18.13 19.37 20.78 22.18 23.75 19 17.46 18.66 19.95 21.40 22.84 24.47 20 17.98 19.23 20.54 22.05 23.52 25.20 21 18.52 19.81 21.17 22.71 24.24 25.96 22 19.09 20.40 21.80 23.39 24.97 26.72 23 19.65 21.02 22.46 24.09 25.71 27.53 24 20.25 21.63 23.14 24.80 26.48 28.36 25 20.66 22.06 23.60 25.30 27.01 28.93
Calculation of Annual Salary: Hourly Rate X Hours per Day X Assignment Days
Note: Levels 1 - 4 were eliminated since they are no longer used for employee placement.
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FY11 Appropriated Classified Pay Scale - Hourly Rates (Levels 11 through 17)
Step Level 11 Level 12 Level 13 Level 14 Level 15 Level 16 Level 17
1 16.11 17.26 18.46 19.74 21.12 22.58 24.17 2 16.14 17.29 18.50 19.78 21.16 22.63 24.22 3 16.30 17.46 18.68 19.98 21.37 22.86 24.46 4 16.79 17.98 19.24 20.57 22.02 23.54 25.19 5 17.29 18.52 19.82 21.20 22.66 24.26 25.94 6 17.82 19.09 20.41 21.84 23.35 24.99 26.71 7 18.35 19.65 21.03 22.49 24.05 25.73 27.52 8 18.91 20.25 21.65 23.17 24.76 26.51 28.35 9 19.47 20.85 22.29 23.87 25.50 27.30 29.20 10 20.07 21.46 22.97 24.58 26.26 28.12 30.07 11 20.67 22.13 23.65 25.33 27.06 28.96 30.97 12 21.29 22.79 24.36 26.09 27.86 29.83 31.91 13 21.92 23.47 25.10 26.86 28.71 30.73 32.86 14 22.56 24.19 25.83 27.68 29.56 31.65 33.85 15 23.25 24.91 26.62 28.50 30.45 32.60 34.87 16 23.95 25.66 27.42 29.36 31.36 33.58 35.92 17 24.66 26.43 28.23 30.24 32.30 34.58 36.99 18 25.41 27.23 29.09 31.14 33.27 35.62 38.10 19 26.17 28.05 29.96 32.08 34.26 36.68 39.24 20 26.95 28.88 30.86 33.04 35.29 37.78 40.40 21 27.75 29.76 31.80 34.03 36.34 38.92 41.62 22 28.60 30.65 32.75 35.07 37.43 40.08 42.88 23 29.45 31.57 33.73 36.11 38.56 41.28 44.17 24 30.34 32.51 34.75 37.18 39.72 42.51 45.49 25 30.95 33.16 35.45 37.92 40.51 43.36 46.40
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FY11 Appropriated Classified Position Titles and Levels
Level 5 Level 10 (con't) Custodian Production Printing Assistant Receptionist Level 6 Records Archivist Cafeteria Worker Secretary, Attendance Custodian, Athletic Secretary, School Guidance Teacher Assistant, Hearing Impaired Level 7 Teacher Assistant, In-School Restriction Head Custodian I Vehicle Transportation Specialist Warehouse Technician Level 8 Bus Attendant Level 11 Head Custodian II Automotive Services Technician Maintenance Shop Helper Bi-Lingual Family & Community Partnership Assistant Bus Driver Level 9 Career Center Assistant Behavioral Assistant Equipment Specialist - Food Services Copy Center Assistant Painter II Courier Parts Inventory Clerk Family & Community Partnership Assistant Personnel Secretary Grounds Maintenance Worker Preventive Maintenance Technician Head Custodian III Project Assistant, Head Start Health Clinic Assistant Refuse Equipment Operator Library Assistant Secretary II Media Services Clerk Secretary, Administrative Guidance School Nurse Assistant Test Materials Assistant Secretary I Trip Scheduling Assistant Teacher Assistant Teacher Assistant, ESL Level 12 Technology Assistant Account Clerk Warehouse Assistant Accounts Receivable Clerk Administrative Office Assistant Level 10 Bus Driver Instructor General Maintenance Worker I Cafeteria Manager, Elementary Head Custodian IV Dispatcher Operations Assistant Energy Specialist
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FY11 Appropriated Classified Position Titles and Levels
Level 12 (con't) Level 13 (con't) HVAC Technician I Secretary III Instructional Materials Technician Technical Support Coordinator Lead Head Custodian Trip Specialist Maintenance Control Clerk Payroll Specialist I Level 14 Refrigeration Mechanic I Benefits Assistant School Plant Engineer Budget Technician Warehouse Inventory Control Specialist Computer Technician II Waste Water Technician/Storekeeper Construction Project Manager Electrical Crew Chief Level 13 Electronic Payment System Coordinator Audio Visual Technician Field Manager Food Services Cabling Technician Fleet Maintenance Controller Cafeteria Manager, Secondary HVAC Crew Chief Carpenter Information Systems Specialist Communications Technician Interpreter for Deaf & Hard of Hearing - VQAS I & II Computer Technician Maintenance Crew Chief Copy Center Operator Mechanic III Driver Instructor, Transportation Parts Supervisor Electrician Payroll Specialist III Employment Services Center Assistant Personnel Analyst Fleet Outsourcing Specialist Plumbing Crew Chief General Maintenance Worker II Production Printing Specialist HVAC Technician II Secretary IV Internet Content and Video Production Assistant Team Leader Lead Bus Driver Transportation Specialist McKinney-Vento Liaison Mechanic II Level 15 Payroll Specialist II Advanced Interpreter for Deaf & Hard of Hearing - Personnel Assistant VQAS III Plumber Area Transportation Supervisor Pre-Employment Investigator Assessment Data Specialist Program Assistant Bid Specialist Purchase Card System Technician Clerk to the Board Refrigeration Mechanic II Construction Project Specialist
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FY11 Appropriated Classified Position Titles and Levels
Level 15 (con't) Level 16 (con't) Executive Secretary Mechanical Trade Supervisor Fleet Maintenance Supervisor-Production Control Network Engineer Garage Foreman Permit and Code Construction Coordinator Network Specialist Planning Assistant Operations Specialist - Food Services Program Analyst Purchasing Expediter Public Information Assistant Purchasing Systems Specialist Risk Analyst Registrar Safety & Security Coordinator Research Assistant Safety & Security Specialist Testing Materials Manager School Nurse (RN) Voice Communications Specialist Senior Project Manager Systems Engineer Level 16 Technical Trainer Accountant Technology Specialist Accounting Specialist Telecommunications Analyst Administrative Assistant Traffic and Pedestrian Specialist Administrative Computer Specialist Transportation Operations Supervisor Advanced Interpreter for Deaf & Hard of Hearing - Warehouse Supply Coordinator VQAS IV Web Developer Audio Visual Coordinator Benefits Specialist Level 17 Budget Analyst Advanced Interpreter for Deaf & Hard of Hearing - Communications Engineer Registry Custodial Services Supervisor Computer Programming Specialist Data Analyst Information Security Specialist Engineering Technician Planning Analyst Environmental Specialist Records Manager Financial Analyst Resource Nurse (RN) Fleet Maintenance Supervisor Senior Accountant Head Start Health-Nutrition Coordinator Senior Budget Analyst Internet Content Manager Senior Network Engineer Licensure Specialist Senior Systems Engineer Maintenance Supervisor Senior Web Developer Mechanical Engineering Technician* Telecommunications Manager
*Funded by Capital Improvements Program Budget
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Baseball Soccer Head Coach 3,927$ Girls' Head Coach 3,927$ Assistant Coach 2,982$ Boys' Head Coach 3,927$ JV Head Coach 2,982$ Girls' Varsity Assistant Coach 2,982$ JV Assistant Coach 2,132$ Boys' Varsity Assistant Coach 2,982$ Basketball Girls' JV Head Coach 2,982$ Girls' Head Coach 4,978$ Boys' JV Head Coach 2,982$ Boys' Head Coach 4,978$ Girls' JV Assistant Coach 2,132$ Girls' Assistant Varsity Coach 3,730$ Boys' JV Assistant Coach 2,132$ Boys' Assistant Varsity Coach 3,730$ Softball Girls' JV Head Girls' Coach 3,730$ Head Coach 3,927$ Boys' JV Head Boys' Coach 3,730$ Assistant Coach 2,982$ Girls' Freshman Head Coach 2,982$ JV Head Coach 2,982$ Boys' Freshman Head Coach 2,982$ JV Assistant Coach 2,132$ Cheerleading Swimming Fall Head Coach 3,138$ Head Coach 3,138$ Fall JV Head Coach 2,132$ Assistant Coach 2,132$ Fall Freshman Head Coach 2,132$ Tennis Winter Head Coach 2,982$ Girls' Head Coach 2,287$ Winter JV Head Coach 2,132$ Boys' Head Coach 2,287$ Winter Freshman Head Coach 2,132$ Track Cross Country Girls' Head Coach 3,927$ Head Coach 3,138$ Boys' Head Coach 3,927$ Assistant Coach (2) 2,132$ Girls' Assistant Coach 2,132$ Football Boys' Assistant Coach 2,132$ Head Coach 5,235$ Assistant Coach 2,132$ Assistant Varsity Coach (2) 3,927$ Volleyball JV Head Coach 3,927$ Head Coach 3,927$ JV Assistant Coach 3,730$ Assistant Coach 2,982$ Freshman Head Coach 3,927$ JV Head Coach 2,982$ Freshman Assistant Coach (2) 3,730$ Freshman Head Coach 2,132$ Golf Wrestling Head Coach 2,287$ Head Coach 3,927$ Gymnastics Assistant Coach 2,982$ Head Coach 3,927$ JV Head Coach 2,982$ Assistant Coach 2,982$ Lacrosse Girls' Head Coach 3,927$ Boys' Head Coach 3,927$ Girls' Varsity Assistant Coach 2,982$ Boys' Varsity Assistant Coach 2,982$ Girls' JV Coach 2,982$ Boys' JV Coach 2,982$ Girls' JV Assistant Coach 2,132$ Boys' JVAssistant Coach 2,132$
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FY11 Appropriated Co-Curricular Stipends
OTHER SALARY STIPENDS
Middle School: Drama $ 750 Activity Coordinator $ 3,600 Guitar $ 932 Athletic Trainer $ 5,235 Orchestra $ 932 Band Director (HS) $ 5,235 Student Council Association $ 750 Band Director (MS) $ 1,865 Yearbook $ 750 Choral Director (HS) $ 3,730 Choral Director (MS) $ 932 Department Chair $1,800-$3,600 High School: Math/English/Science/Social Sciences/ ESL/Vocational/Spec Ed/Foreign Lang./ Academic Competition Sponsor $ 2,287 Physical Education/Fine Arts, (based on CAMPUS Advisor $ 2,932 Department size) Debate $ 2,982 Elementary Contact Teacher $ 750 Drama $ 5,235 Lead Guidance Counselor (Middle) $ 1,200 Drill Team $ 2,287 Middle School Subject Area Lead Teacher (SALT) $ 1,150 Forensics $ 2,287 Middle School Dean $ 1,200 Future Educators' Association $ 2,287 High School Dean $ 1,200 Guitar $ 1,865 National Board Certification $ 5,000 Junior Class $ 2,932 TV Production $ 3,966 Magazine $ 2,287 Newspaper $ 2,616 Orchestra $ 1,865 Peer Coaching $ 2,616 Senior Class $ 2,982 Student Council Association $ 2,982 Yearbook $ 2,616
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FY11 Appropriated Daily or Hourly Substitute Salary Rates
Type Position Amount
Instructional Regular $108.15 per day Classified Nurses $108.15 per day Classified Teacher Assistants $14.06 per hour Classified Secretary $14.06 per hour Classified Health Aides $14.06 per hour
FY11 Appropriated Other Teaching Activities at Daily or Hourly Rates
Activity Courses Teacher Qualification Amount
Summer School Determined by Certificate $167.71 per day Registration Middle School $184.48 per day High School $150.94 per day Elementary School Driver Education Driver Education Certificate $150 per student Homebound As Needed Certificate $30.16 per hour Adult Education Determined by Certificate, License, or State Approval $30.16 per hour Registration as appropriate Curriculum Not Applicable Certificate $25.02 per hour Development
FY11 Appropriated Non-Teaching Activities at Daily or Hourly Rates
Activity Amount
Cafeteria Monitor Appropriate placement on Level 9 PALS $25.02 per hour for Licensed $15.30 per hour for Classified
Parent Liaison $16.32 per hour
Interpreter $25.02 per hour
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FY11 Appropriated Fringe Costs
Retirement Virginia Retirement System (VRS) - All full-time employees are covered. The school system will pay 4.53% of the base salary for all full-time instructional/professional personnel and 7.46% of the base salary for all non-professional covered employees. The employees' 5.00% share is also paid by the school system.
Social Security The school system pays 7.65% of all taxable wages for each covered employee per calendar year.
Group Life Insurance Each employee covered under the Virginia Retirement System receives life insurance protection equal to twice his or her annual salary with double indemnity provision. The school system will pay 0.28% of the base salary for all covered employees.
Group Health Insurance All full-time employees are eligible to participate in the Point-of-Service (POS) plan. This single plan offers all employees the flexibility of using in-plan options (HMO) or out-of-plan options (INDEMNITY). The coverage includes dental, orthodontia, and vision benefits for all employees.
Tort Liability Insurance Tort Liability Insurance protects all employees and School Board members against losses and expenses that occur when claims or suits are brought against them for a wrongful act based on an error or omission, negligence, breach of duty, misstatement, or misleading statement.
Workers' Compensation All employees are provided workers' compensation benefits for bodily injury by accident or bodily injury by disease that are caused or aggravated by conditions of employment. Payments will be made to or on behalf of employees for medical expenses and for lost wages.
Vacation and Sick Leave Vacation and/or sick leave are provided each full-time employee in accordance with the current personnel policies.
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ACRONYM INDEX
ADA Americans with Disabilities Act NCLB No Child Left Behind Act of 2001 ADM Average Daily Membership NSBA National School Boards Association ADP Automated Data Processing AP Advanced Placement PSAT Preliminary Scholastic Assessment Test ASBO Association of School Business Officials PT Part-Time International PTA Parent Teacher Association AYP Adequate Yearly Progress PTO Parent Teacher Organization PTSA Parent Teacher Student Association CIP Capital Improvement Program PTSO Parent Teacher Student Organization CPI-U Consumer Price Index for All Urban Consumers RFP Request for Proposal DOE Department of Education DIT Department of Information Technology SACS Southern Association of Colleges and Schools ESL English as a Second Language SAT Scholastic Assessment Test SOL Standards of Learning FAMIS Financial Accounting Management Information SOQ Standards of Quality System SRO School Resource Officer FLES Family Life Education FLES Foreign Language Elementary Spanish TDA Tax Deferred Annuity FMLA Family Medical Leave Act FOIA Freedom of Information Act USDA United States Department of Agriculture FTE Full-Time Equivalent FY Fiscal Year VHSL Virginia High School League VRS Virginia Retirement System GAAP Generally Accepted Accounting Principles VPSA Virginia Public School Authority GASB Governmental Accounting Standards Board GFOA Government Finance Officers Association WAN Wide Area Network WABE Washington Area Boards of Education IEP Individual Education Plan
JLARC Joint Legislative Audit and Review Commission
LAN Local Area Network LCI Local Composite Index LCPS Loudoun County Public Schools
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Glossary of Terms
This glossary includes definitions of terms used in this budget document and other terms as seem necessary for an understanding of financial accounting procedures for Loudoun County Public Schools.
Accounts Payable—A short-term liability account reflecting amounts owed to private persons or organizations for goods and services received by a government.
Accounts Receivable—An asset account reflecting amounts due from private persons or organizations for goods and services furnished by a government (but not including amounts due from other funds or other governments).
Accrual Basis—The recording of the financial effects on a government of transactions, events, and circumstances that have cash consequences for the government in the periods in which those transactions, events, and circumstances occur; rather than only in the periods in which cash is received or paid by the government.
Adequate Yearly Progress (AYP)-A measurement defined by the United States federal No child Left Behind Act that allows the U.S. Department of Education to determine how every public school and school district in the country is performing academically according to results on standardized test.
Advanced Placement (AP) Program—An intensive program of college-level curricula and examinations that provides high school students with an opportunity to earn advanced placement, college credit, or both, at universities and colleges across the country. The AP program bridges the transition from secondary school to college by offering students an opportunity to develop their academic strengths through rigorous curricula and challenging national examinations and by exposing them to academic experiences usually reserved for college students.
Allocation—The amount of funding appropriated to a school. Types of allocations include the per pupil allocation for instructional supplies, postage, library books, staff development, computer supplies, etc.
American with Disabilities Act (ADA)—Prohibits discrimination against individuals with disabilities and requires employers to provide reasonable accommodations to help those with disabilities in performing their jobs. An individual with a disability is defined by the ADA as a person with a serious physical or mental impairment that substantially limits a major life activity.
Amortization—(1) The portion of the cost of a limited-life or intangible asset charged as an expense during a particular period. (2) The reduction of debt by regular payments of principal and interest sufficient to retire the debt by maturity.
Appropriation—An authorization granted by a legislative body to make expenditures and to incur obligations for specific purposes. An appropriation is usually limited in amounts and as to the time when it may be expended.
Average Daily Membership (ADM)—The aggregate membership of a school division divided by the number of days school is in session. ADM is a factor in the state funding formula.
Balance Sheet—A summarized statement, as of a given date, of the financial position of an entity by fund type presenting assets, liabilities, reserves, and fund balance.
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Balanced Budget - A balanced budget is when there is neither a budget deficit nor a budget surplus. Total revenues equal total expenditures.
Basis of Accounting—A term used to refer to when revenues, expenditures, expenses, and transfers—and the related assets and liabilities—are recognized in the accounts and reported in the financial statements. Specifically, it relates to the timing of the measurements made, regardless of the nature of the measurement, on either the cash or the accrual method.
Bond—A written promise to pay a specific amount of money (face value) and interest over a specific period of time. Bonds for school purposes are either General Obligation Bonds or Virginia Public School Authority Bonds.
Budget—A plan of financial operation embodying an estimate of proposed expenditures for a given period or purpose and the proposed financing sources.
Budgetary Control—The control or management of a government or enterprise in accordance with an approved budget to keep expenditures within the limitations of available appropriations and available revenues.
Capital Budget—A plan of proposed capital outlays and the means of financing them for the current fiscal period.
Capital Outlay and Capital Acquisition—All expenditures for equipment, equity leases, purchases of land which result in acquisition of, or additions to, fixed assets, except outlays for Capital Construction. Capital Outlay includes the purchase of assets, both replacement and/or additions that cost more than $5,000, with a useful life of at least one year.
Capital Improvement Plan—The six year plan for school division construction projects.
Capital Projects Funds—A fund created to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds and trust funds).
Communication—All expenditures for postal, messenger, and telecommunications.
Consumer Price Index (CPI)—Measure of the average change over time in the prices paid by urban consumers for a fixed market basket of consumer goods and services. The CPI provides a way for consumers to compare what the market basket of goods and services costs this month with what the same market basket cost a month or a year ago.
Contractual Services—All expenditures for services acquired or purchased from sources outside the school system (i.e., private vendors, public authorities or other governmental entities). Purchase of the service must be on a fee basis or fixed time contract basis. Payments for leases and rentals, utilities, communications, and insurance are not included.
Debt Limit—The maximum amount of outstanding gross or net debt legally permitted.
Debt Ratios—Comparative statistics illustrating the relation between the issuer’s outstanding debt and such factors as its tax base, income, or population. These ratios often are used as part of the process of determining the credit ratings of an issue, especially with general obligation bonds.
Debt Service (Lease Purchase)—All expenditures related to the repayment of debt, for example, vehicles purchased through lease agreements.
Loudoun County Public Schools – FY11 Appropriated Budgets
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Debt Service Fund—A fund established to account for the accumulation of resources for, and the payment of, general long- term debt principal and interest. Sometimes referred to as a Sinking Fund.
Deferred Revenue—Amounts for which asset recognition criteria have been met, but for which revenue recognition criteria have not been met. Under the modified accrual basis of accounting; amounts that are measurable, but not available, are one example of deferred revenue.
English as a Second Language (ESL)—The ESL program helps limited-English-proficient students learn literacy and content concepts in order to function successfully in the regular school program.
Expenditures—Total charges incurred, whether paid or unpaid, for current costs.
Family Medical Leave Act (FMLA)—The FMLA of 1993 provides up to 12 weeks of unpaid leave to an employee who has worked for at least 750 hours and 12 months at a location where there is at least 50 employees employed by the employer within 75 miles. These 12 weeks of leave are provided for certain medical reasons such as pregnancy and birth of a child, caring for an immediate family member with a serious health condition or for an employee who has a serious health condition. Certain type of notice may need to be given to the employer for requesting such leave.
FAMIS—The Financial Accounting Management Information System (FAMIS) is the financial accounting system used by LCPS.
Fiscal Period—Any period of time at which the entity determines its financial position and the results of its operations. LCPS has a fiscal year of July 1 to June 30.
Fiscal Year—A 12-month period to which the annual operating budget applies and at the end of which a government determines its financial position and the results of its operations.
Fixed Assets—Long-lived tangible assets obtained or controlled as a result of past transactions, events, or circumstances. Fixed assets include buildings, equipment, or improvements other than buildings and land. In the private sector, these assets are referred to most often as property, plant, and equipment.
Freedom of Information Act (FOIA)—The Freedom of Information Act establishes the right of the public to obtain information maintained by the federal or state government and their agencies. The FOIA creates a general mechanism designed to ensure that the process for getting that information will be simple, timely, and inexpensive.
Fringe Costs—All expenditures for job-related costs provided to employees as part of their total compensation. Fringe costs include the employer’s portion of FICA, retirement, group insurance (health, dental, and life), unemployment, workers’ compensation, and direct educational assistance.
Full-Time Equivalent (FTE)—Method of calculating hourly or part-time employees on a full-time position basis.
Fund—A fiscal and accounting entity with a self-balancing set of accounts recording assets and liabilities for specific activities of the school system.
Fund Balance—The excess of assets of a fund over its liabilities and reserves.
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Fund Statements—Financial statements that display receipts, expenditures, transfers in, transfers out, and changes in fund balance for each School Board fund.
General Ledger—A record containing the accounts needed to reflect the financial position and the results of operations of a government. In double-entry bookkeeping, the debits and credits in the general ledger are equal (i.e., the debit balances equal the credit balances.)
General Accepted Accounting Principals (GAAP)—Uniform minimum standards and guidelines for financial accounting and reporting. They govern the form and content of the financial statements of an entity. GAAP encompass the conventions, rules, and procedures necessary to define accepted accounting practice at a particular time. They include not only broad guidelines of general application, but also detailed practices and procedures. GAAP provide a standard by which to measure financial presentations. The primary authoritative body on the application of GAAP to state and local governments is the GASB.
Grants—Contributions or gifts of cash or other assets from another government to be used or expended for a specified purpose, activity or facility.
Individualized Education Program (IEP)—A written statement indicating the primary special education placement and related services a student with disabilities will receive. The IEP is developed mutually by the child’s parents and by a team of individuals representing the school system.
Instruction—The activities dealing directly with the teaching of students or improving the quality of teaching.
Insurance—All expenditures for insurance except those which are related to personal services and which are reflected under Fringe Costs (i.e., group health, group life, accident and health, unemployment compensation, worker’s compensation, etc.).
Leases and Rentals—All expenditures for payments of non-equity leases and rentals. Includes leases, which are capitalized and rental of land, structures, and equipment. Payments made under equity type lease/purchase agreements are not included here, but under Capital Leases.
Liabilities—Probable future sacrifices of economic benefits, arising from present obligations of a particular entity to transfer assets or provide services by other entities in the future as a result of past transactions or events.
Local Composite Index (LCI)—The relative wealth index used by the state to equalize state aid to localities.
Long Term Debt—In the context of the General Long Term Debt Account Group, any unmatured debt that is not a fund liability.
Materials, Supplies, Minor Equipment—All expenditures for instructional materials, office supplies, other operating supplies, and minor equipment (defined as less than $5,000 in the Capitalization Policy) which are consumed or materially altered when used.
Miscellaneous—All expenditures for those payments not otherwise classified. For example: Dues and Association Memberships, Professional Certifications and Licenses, Notary Fees, Vital Statistics Certifications, Education-Staff Development Expenses, Scholarships and Stipends.
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Modified Accrual Basis—The accrual basis of accounting adapted to the governmental fund-type measurement focus. Under it, revenues and other financial resource increments (e.g. bond issue proceeds) are recognized when they become susceptible to accrual; that is when they become both “measurable” and “available to finance expenditures of the current period.” “Available” means collectible in the current period or soon enough thereafter to be used to pay liabilities of the current period. Expenditures are recognized when the fund liability is incurred except for (1) inventories of materials and supplies that may be considered expenditures either when purchased or when used, and (2) prepaid insurance and similar items that may be considered expenditures either when paid for or when consumed. All government funds, expendable trust funds, and agency funds are accounted for using the modified accrual basis of accounting.
No Child Left Behind (NCLB) - federal legislation that enacts the theories of standards-based education reform, which is based on the belief that setting high standards and establishing measurable goals can improve individual outcomes in education. The Act requires states to develop assessments in basic skills to be given to all students in certain grades, if those states are to receive federal funding for schools.
Object Code—Line item which denotes purpose of expenditures.
Operating Budget—Plans of current expenditures and the proposed means of financing them. The annual operating budget (or, in the case of some state governments, the biennial operating budget) is the primary means by which most of the financing, acquisition, spending, and service delivery activities of a government are controlled. The use of annual operating budgets is usually required by law. Even when not required by law, annual operating budgets are essential to sound financial management and should be adopted by every government.
Per Pupil Allocation—An allocation to a school based on the type and number of students enrolled.
Personnel—All expenditures to compensate persons in the employment of the Loudoun County School System for direct labor including full-time and part-time employees.
Property tax-An ad valorem tax that an owner is required to pay on the value of the property being taxed. The property tax rate is often given as a percentage. It may also be expressed as a permille (amount of tax per thousand currency units of property value), which is also known as a millage rate or mill levy. (A mill is also one- thousandth of a current unit.)
Retainage Payable—A liability account reflecting amounts due on construction contracts not paid pending final inspection of the project or the lapse of a specified period, or both. The unpaid amount is usually a stated percentage of the contract price.
Revenue—The income of a government agency from taxation and other sources.
Risk Management—All the ways and means used to avoid accidental loss or to reduce its consequences if it does occur.
Self Insurance—A term often used to describe the retention by an entity of a risk of loss arising out of the ownership of property or from some other cause, instead of transferring that risk to an independent third party through the purchase of an insurance policy. It is sometimes accompanied by the setting aside of assets to fund any related losses. Because no insurance is involved, the term self-insurance is a misnomer.
Loudoun County Public Schools – FY11 Appropriated Budgets
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Standards of Learning (SOL)—Objectives that are designated by the Virginia Board of Education as the student outcomes that are to result from the programs in the school. These standards are designated for elementary, middle, and secondary school students.
Standards of Quality (SOQ)—The General Assembly and the Board of Education determine the SOQ for public schools in Virginia, as prescribed by the Code of Virginia. These standards are periodically revised and specify that each school division shall maintain schools that meet those requirements for accreditation prescribed by the Board of Education.
State Category—The broad expenditure categories for school divisions determined by the State Board of Education. Current state categories are as follows:
Instruction Pupil Transportation Administration Operation and Maintenance Instructional Program Food Services and Other Non-Facilities Attendance and Health Debt Services
Subsidiary Ledger—A group of subsidiary accounts, the sum of the balances of which should equal the balance of the related control account.
Taxes—Compulsory charges levied by a government to finance services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits, such as special assessments. Neither does the term include charges for services rendered only to those paying such charges (e.g., sewer service charges.)
Training and Continuing Education—All expenditures for payments made directly to employees, board members, and volunteers as a reimbursement for expenses incurred in conjunction with travel related to training and education sessions, conferences, and conventions.
Trial Balance—A list of the balances of the accounts in a ledger kept by double entry, with the debit and credit balances shown in separate columns. If the totals of the debit and credit columns are equal, or if their net balances agree with a control account, the ledger from which the figures are taken is said to be in balance.
Utilities—All expenditures for electrical, heating, water, and sewage services provided to school system owned and operated buildings, and facilities, regardless of whether the service is provided by a private enterprise, authority, or an enterprise fund operated by the school system.
Virginia High School League (VHSL)—A non-profit organization composed of the public high schools in the Commonwealth of Virginia. The league is a service organization whose purpose is to build better citizens through interscholastic activities such as athletics, drama, debate, forensics, and publications for students throughout Virginia.
Virginia Public School Authority (VPSA)—The purpose of the Virginia Public School Authority (the “Authority” or the “VPSA”) is to purchase local school bonds with any available funds including bonds issued by the Authority for such purpose. The bonds may be sold at public or private sale, and for such price and on such terms as the Authority shall determine.
Washington Area Boards of Education (WABE) Guide—A statistical report comparing area school districts’ salaries, budget, cost per pupil, and class sizes.
Loudoun County Public Schools – FY11 Appropriated Budgets
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