MCNEESE STATE UNIVERSITY

INTERCOLLEGIATE ATHLETICS POLICIES AND PROCEDURES

2010-2011

TABLE OF CONTENTS

CHAPTER 1 PHILOSOPHY AND ORGANIZATION 101 - Athletics Department Mission Statement ...... 101-1 102 - Principles ...... 102-1 Objectives ...... 102-2 103 - Athletic Advisory Committee and Faculty Athletics Representative Departmental Organization ...... 104-1 Athletics Organizational Chart ...... 104-2 Annual Performance Evaluation ...... 104-3 Graduate Assistant Coach ...... 104-4 Undergraduate Assistant ...... 104-4 Termination of Service ...... 104-4 Nepotism ...... 104-4 CHAPTER 2 STUDENT AFFAIRS 201 - Code of Conduct/Discipline ...... 201-1 Standards of Conduct ...... 201-2 Disciplinary Sanctions ...... 201-3 Drug Policy ...... 201-4 Hazing Policy ...... 201-4 Diversity Awareness Policy ...... 201-4 Grievance Policy ...... 201-5 202 - Academic Support Services and Programs ...... 202-1 Academic Integrity Policy ...... 202-3 Class Attendance ...... 202-3 Summer School Scholarships and 5 th Year Scholarships ...... 202-5 Procedures ...... 202-8 203 – Student Services Student Athlete Advisory Committee ...... 203-1 Career Planning and Placement ...... 203-2 Office of Services for Students with Disabilities ...... 203-3 Financial Aid ...... 203-3 NCAA Post-eligibility Grant-In-aid ...... 203-6 Special Assistance Fund ...... 203-6 Student Athlete Opportunity Fund ...... 203-7 204 – Compliance Gambling Activities ...... 204-2 NCAA Operating Bylaws ...... 204-3 Athletics Department staff athletically related income ...... 204-3 Bonuses for Specific and Extraordinary Achievement ...... 204-4 Coaches certification to recruit off campus ...... 204-4 Declaration of Coaching staff...... 204-5 Student-Athlete Employment program ...... 204-5 Student-Athlete involvement in institutional, charitable, educational and nonprofit appearances ...... 204-6 Memorabilia request ...... 204-7 Certification of recruited status ...... 204-7 Weekly contact and evaluation summary form ...... 204-7

McNeese State Recruiting Log ...... 204-8 Obtaining permission to contact a student-athlete from a four year Institution ...... 204-8 Releasing a student-athlete to another four year institution...... 204-9 National Letter of Intent ...... 204-10 Camps and Clinics ...... 204-11 Sports Camp and Clinic Funds ...... 204-12 Use of Institutional facilities ...... 204-13 NCAA student-athlete statement ...... 204-14 NCAA Drug testing consent ...... 204-14 Participation record ...... 204-14 Hardship Waiver ...... 204-15 Initial eligibility certifications ...... 204-15 International student-athlete eligibility certification ...... 204-16 Continuing eligibility certification ...... 204-17 Transfer eligibility certification ...... 204-17 Scholarship renewals and non-renewals ...... 204-18 Automobile registration check ...... 204-18 Occasional meals ...... 204-19 Declaration of playing and practice season and first date of Competition...... 204-19 Countable athletically related activities ...... 204-20 Secondary / major violations ...... 204-20 Principles of Institutional control as prepared by the NCAA Committee on infractions ...... 204-21 Ticket Policy ...... 204-21 Agent Policy ...... 204-22 Outside Competition ...... 204-23 Redshirt/Medical hardship Policy...... 204-24 Transfer Appeals Process ...... 204-25 205 – Medical Services and Athletic Training Room ...... 205-1 206 – Strength and Conditioning ...... 206-1 207 –Recruiting Recruiting materials ...... 207-1 Official visits ...... 207-2 Official visits – institutional limitations ...... 207-2 Purpose ...... 207-4 Responsibilities...... 207-5 Guidelines for Official Visit ...... 207-6 Guidelines for Unofficial Visit ...... 207-7 Reporting and Penalties ...... 207-8

CHAPTER 3 PERSONNEL POLICIES 301 – Human Resources University Policies...... 301-1 302 – Sexual Harassment ...... 302-1 303 – Violence Free Workplace ...... 303-1 304 – Employment ...... 304-1

305 – Campus Services ...... 305-1

CHAPTER 4 FINANCIAL AND BUSINESS AFFAIRS 401 - Budgets ...... 401-1 402 – Purchasing and Disbursements ...... 402-1 403 – Travel ...... 403-1 Credit Cards ...... 403-3 Requirements for Operating University Vehicles ...... 403-5 404 – Ticket Operations ...... 404-1 CHAPTER 5 DAY-TO-DAY OPERATIONS 501- Athletic Equipment ...... 501-1 502 – Facilities Operation...... 502-1 503 – Media Relations ...... 503-1 504 – Hall of Fame ...... 504-1 505 – Courtesy Vehicle Program ...... 505-1 APPENDIX ...... 600-1-2 A) Athletic Scholarship Award ...... 600-3 Athletic Scholarship Change Form ...... 600-4 B) Recruiting Logs Sports Other Than Football and Basketball ...... 600-5 Basketball ...... 600-6 Football ...... 600-7 C) Official Visit Packet Official Visit Notification Letter ...... 600-8 Official Visit Request Form ...... 600-9 Official Visit Checklist ...... 600-10 Official Visit Limit, Graduation Rates& List of Banned Substances Notice ... 600-11 Official Visitation Form ...... 600-12-13 Student Host Receipt and Instructions ...... 600-14 Official Visit Meal Worksheet ...... 600-15 Official Visit Exit Interview ...... 600-16 D) Monthly Telephone Log ...... 600-17 E) SLC Off Campus Recruiting Form ...... 600-18 F) Official Visit Roster Official Visit Roster- Football ...... 600-19-20 Official Visit Roster – Basketball ...... 600-21 Official Visit Roster – Baseball...... 600-22 Official Visit Roster- Sports other than Football, Baseball, and Basketball ... 600-23 G) 2009-2009 National Letter of Intent Signing Dates ...... 600-24 H) Frequently asked questions – NLI ...... 600-25 I) Graduation Rates ...... 600-26 J) List of Banned Substances ...... 600-27-28-29 K) Unofficial Visitation Form ...... 600-30 L) Non Qualifier Workout Form ...... 600-31 M) Occasional Meal Approval Form ...... 600-32 N) Athletics Camps and Clinics – Guidelines ...... 600-33-41 Camp/Clinic Application Information ...... 600-42-44 Camp/Clinic Description(Form A) ...... 600-45

Camp/Clinic Receipt List(Form B) ...... 600-46 Camp/Clinic Refund List(Form C) ...... 600-47 Camp/Clinic Individual Discounts(Form D) ...... 600-48 Camp/Clinic Group Discounts(Form E) ...... 600-49 Camp/Clinic Staff and Compensation(Form F) ...... 600-50 Camp/Clinic Staff and Compensation(Form G) ...... 600-51 O) Grant-In-Aid ...... 600-52-53 P) NCAA 2009-2010 Recruiting Calendars Football ...... 600-54-56 Basketball ...... 600-57 W. Basketball ...... 600-58-59 Other Sports ...... 600-50-62 Q) Non-Recruited Form ...... 600-63 R) Time Sheet – Athletic Related Activities ...... 600-64-65 S) Special Activity form ...... 600-66 T) Competition /Participation Record ...... 600-67 U) Athletic Scholarship Award ...... 600-68 V) Summer Form ...... 600-69 W) Playing and Practice Seasons ...... 600-70-71 X) Coaching Staff and Recruiting Designation Football ...... 600-72 Basketball ...... 600-73 Other Sports ...... 600-74 Y) Inventory Forms ...... 600-75-79

CHAPTER 100 PHILOSOPHY AND ORGANIZATION

101 – MISSION STATEMENT

MCNEESE STATE UNIVERSITY

Athletic Department Mission Statement

The primary purpose of the athletics program is to provide opportunities for student athletes to achieve personal growth and development through a combination of intercollegiate athletic competition and academics. The program offers student athletes the opportunity to realize educational goals and to benefit from athletic competition on a national level. The Athletics Department is committed to NCAA and Southland Conference rules compliance and competes in Football Championship Subdivision (FCS) in football and Division I in all other sports.

The Athletics Department holds the philosophy that the athlete’s most important tasks are pursuit of personal growth through academic work, team experiences, and ethical responsibility. The department strives to maintain outstanding athletic programs conducted in a manner that sets an example for good sportsmanship. The department recognizes that its primary commitment is education of the student athlete and, to this end, extends academic assistance. Under the auspices of the University, the Athletics Department offers grants-in-aid to qualifying student athletes, enabling them to pursue both academic and athletic goals.

The Athletics Department provides the guidance necessary for an exemplary and competitive athletics program that is beneficial to students, faculty and staff, administration, alumni, and community. All activities, operations, and decisions of the Athletics Department are guided by principles of equal opportunity and nondiscrimination.

Mission Statement revised 6-24-05

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102 – GUIDING PRINCIPLES

Guiding principles for McNeese State University Athletics are as follows:

A. The responsibility and final authority for the administration of the athletics program is delegated to and vested in the President.

B. Financial decisions relating to expenditures of athletically related revenues shall be under the control of the President.

C. The Athletics Director reports directly to the President and is responsible for the administration of the athletics program.

D. The Athletics Advisory Committee is vested with making policy recommendations to the President and Athletics Director including matters relating to academics, equity and financial matters.

E. Student-athletes will be provided excellent opportunities to participate in intercollegiate athletics of the highest quality, resulting in their athletics experience becoming an integral and valued component of their total educational experience at the University.

F. Student-athletes recruited to McNeese State University should be capable of success in the University’s academic programs and provided academic support to assist in reaching their potential.

G. Ethnic and gender diversity among coaches, staff and student-athletes should be ensured, consistent with the University’s educational mission.

H. Coaches, staff and student-athletes will exhibit high standards of conduct and ethical behavior, including good sportsmanship. They will carefully comply with the regulations of McNeese State University, the Southland Conference, and the NCAA.

I. Core values such as integrity, ethical business practices, sportsmanship and fair play, commitment to equity, leadership, and academic focus toward graduation will not be compromised.

J. Administrators, coaches and student-athletes, as the university’s most visible ambassadors, will represent McNeese State with class, honor and respect.

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OBJECTIVES

Integrating the mandates established by McNeese State University, the Southland Conference and the NCAA, the Department of Athletics is guided by the following objectives:

• To employ coaches and other administrative staff members who are capable of performing as professionals in an educational community where high standards of integrity and ethical behavior, as well as sportsmanship, are expected of its members.

• To provide student athletes a high quality educational experience in order to develop leadership skills, to enhance skills in working and communicating effectively with others, to prepare students to contribute constructively to society, to promote cultural and intellectual advancement, and to include ethical conduct education and sportsmanship education.

• To provide the University and Southwest Louisiana with a full, balanced schedule in the sports entertainment program, which will supply wholesome entertainment for the participants, the student body, and the public.

• To increase athletic resources (staff, facilities, funding) in order to achieve departmental mission by producing the revenue necessary to offer and maintain a comprehensive intercollegiate athletics program that utilizes both high quality facilities and state-of-the-art equipment.

• To interface with booster groups that support the intercollegiate athletics program, maintain control of all donations and expenditures of funds that are handled by the booster groups, and follow appropriate audit and information procedures consistent with MSU, Southland Conference, and NCAA guidelines.

• To ensure gender equity in all athletic programs. To provide equal opportunities for both men and women by developing and sustaining programs which help student- athletes achieve their maximum potential, both athletically and academically.

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103 – ATHLETIC ADVISORY COMMITTEE AND FACULTY ATHLETICS REPRESENTATIVE

ATHLETICS ADVISORY COMMITTEE

Membership The Committee membership shall be composed of sixteen voting members: one representative from each academic college and the Dore’ School of Graduate Studies appointed by the President upon consultation with each appropriate dean, two Faculty Senate representatives appointed by the McNeese State University Faculty Senate, two staff supervisors appointed by the President, one head coach (one appointed during the fall, one during the spring) appointed by the Director of Athletics, two student representatives, one appointed by the Student Government Association, the other appointed by the Student Athletic Advisory Committee. One alumni representative appointed by the McNeese State University Alumni Association board of Directors, and one chair (the Faculty Athletic Representative) appointed by the President.

Each member shall be appointed for a three-year term. Each member may be reappointed to an indefinite number of successive terms at the desire of the appointing agent.

Members must attend at least half of the scheduled meetings of each academic year to maintain membership.

Role The Athletics Advisory Committee will be responsible for giving advice, support, and making recommendations to the President in the field of Intercollegiate Athletics. Its role is to insure that the athletic program is operated in a manner consistent with the overall policies and operating procedures of McNeese State University.

Meetings The Athletics Advisory Committee is to meet twice a semester.

FACULTY ATHLETICS REPRESENTATIVE RESPONSIBILITIES

The Faculty Athletics Representative (FAR) is recognized as the representative of McNeese State University and its faculty in the relationship between the National Collegiate Athletic Association (NCAA), the Southland Conference (SLC), and the local campus. In addition, the FAR serves on NCAA councils, cabinets, and committees as appointed.

For a review of operational guidelines go to: www.mcneese.edu/aac/operational guidelines.pdf

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104 – DEPARTMENTAL ORGANIZATION

The organizational chart for the McNeese State University Department of Intercollegiate Athletics Is shown on the following page:

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ANNUAL PERFORMANCE EVALUATION

Staff Evaluation Procedure

Athletic Department personnel are responsible for representing the Athletics Department and McNeese State University in a manner that will enhance and promote the athletics program. Coaches are responsible for taking a sincere interest in both academic and athletic activities to ensure that all student athletes are treated with fairness and provided optimal opportunities to excel. Coaches must demonstrate positive sportsmanship and ethical conduct.

At the conclusion of the season the Athletics Director meets with the head coach of each sport to discuss season results, equipment condition and needs, recruiting status, scheduling, and personnel. During this meeting, the Athletics Director discusses the coach’s evaluation based on criteria relevant to performance of assigned duties, observance of NCAA and SLC rules, conduct on the job, personal integrity, recruiting practices, budget management, fund raising efforts, and the academic progress and physical welfare of the student athletes.

All head coaches and other athletics department administrative personnel participate in institutional administrative performance evaluations which are conducted annually.

Evaluation Procedure

A. The Athletics Director conducts annual performance evaluations of all head coaches and non-classified, non-coaching Athletics Department staff. Performance criteria shall be discussed with each coach at the time of issuing employment contracts and may include post season competition, fund raising efforts, student-athlete recruitment, and compliance with NCAA and Conference rules. For non-coaching staff, appropriate performance criteria should be established and communicated to the staff member.

B. A written summary of the performance evaluation will be provided for each coach and staff. It will be signed by the Athletics Director and the coach or staff member being evaluated, and will be kept in appropriate personnel files.

C. If a coach or staff member does not agree with the performance evaluation, a written rebuttal may be submitted to the Athletics Director. If there is no satisfactory resolution the coach may appeal the evaluation to the President.

D. Head coaches will provide performance evaluations of all full-time assistant coaches.

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E. Post season competition along with other exemplary performance may be factors considered in determining coaches’ compensation.

GRADUATE ASSISTANT COACH

To be eligible for a coaching graduate assistantship, a student must be accepted into a Graduate degree program at McNeese State University. To be eligible to retain the assistantship, the student must meet all requirements of the Graduate School as stated in the Catalog . Graduate assistants work an average of 20 hours per week; duties are assigned according to the nature of the appointment. Stipends and tuition reductions are in accordance with University policy. Graduate assistant coaches are subject to policies and procedures of this manual and those of the Faculty/Staff Handbook . Graduate Assistant coaches are subject to Bylaw 11.7 limitations on the number and duties of coaches.

UNDERGRADUATE ASSISTANT

An undergraduate assistant is an undergraduate student-athlete who has exhausted his/her eligibility in the sport or has become injured to the point that s/he is unable to practice or compete ever again. The student must be within the 5 year eligibility period and enrolled as a full time student working to complete a Baccalaureate degree. To be eligible for assistance, a student must meet minimum satisfactory academic progress as defined by the Financial Aid Office. Duties of the undergraduate assistant are assigned according to the nature of the appointment, with the rate of pay established by the Financial Aid Office and in accordance with NCAA legislation, Bylaw 11.01.4.

TERMINATION OF SERVICE

A coach or Athletics Department professional staff member may be dismissed for adequate cause. Examples of events which may constitute cause for dismissal include but are not limited to the following: admission and/or conviction of a felonious act, professional incompetence, unprofessional conduct, unauthorized use of or abuse of University property, insubordination, theft, physical/mental disability that prevents the performance of required activities, neglect of professional responsibilities, violation of NCAA rules, Conference rules, or institutional or departmental policy.

NEPOTISM

The Board of Supervisors of the Universities of Louisiana System authorizes the employment of persons from the same economic unit, or the same immediate family

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although a separate economic unit, when their individual qualifications are such that they represent the best possible choice for a given position. Employees from the same economic unit may not be employed in a situation where one member may have direct administrative responsibility for the other.

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CHAPTER 200 STUDENT AFFAIRS

201- CODE OF CONDUCT/DISCIPLINE

Participation in intercollegiate athletics at McNeese State University is a privilege and a unique opportunity during your college career. As a student-athlete, you benefit from athletics by having the opportunity to develop your potential as a skilled performer; to grow emotionally, socially and intellectually; to travel and represent McNeese; and learn the art of being a productive team member. The Athletic Department is proud that you are a student-athlete and pleased to have you represent the University in athletic competition.

The University expects you to train and strive for your highest degree of athletic excellence, to demonstrate academic honesty and integrity, and to conduct yourself as a responsible citizen. You are responsible for the National Collegiate Athletic Association (NCAA) and Southland Conference (SLC) rules and regulations regarding your responsibility for intercollegiate athletic participation.

You are also responsible under the civil and criminal laws of the State of Louisiana and the McNeese State University Code of Conduct governing academic work and student conduct at the University. Finally, being a student-athlete at McNeese State University presupposes a commitment to the principles and policies embodied in the student-athlete conduct code which follows.

UNETHICAL CONDUCT

Per NCAA Bylaw 14.01.3.3, a prospective or enrolled student-athlete who is found to have engaged in unethical conduct shall be ineligible for intercollegiate competition in all sports. Unethical conduct consists of, but is not limited to: (a) Fraudulence in connection with entrance or placement examinations; (b) Engaging in any athletics competition under an assumed name or with intent otherwise to deceive; (c) Dishonesty in evading or violating NCAA regulations; or (d) Knowingly furnishing the NCAA or the individual’s false or misleading information concerning the student’s involvement, in, or knowledge of matters, relevant to a possible violation of NCAA regulations.

ACADEMIC INTEGRITY POLICY

McNeese State University seeks to strengthen the value of student academic achievement by fostering a learning environment which is based on honesty, respect, fairness, responsibility, and excellence. Consequently, the University expects that all members of its academic community will demonstrate honesty and integrity in all academic relationships. The purpose of the Academic Integrity policy is to provide students, faculty, and staff with guidelines about what behaviors violate academic integrity expectations, and the process for addressing academic integrity issues.

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STANDARDS OF CONDUCT

1. As a student-athlete at McNeese State University, you are a public figure responsible for representing the University in the most positive way. Your behavior must be exemplary at all times and befitting the expectations of your teammates, the coach, the University, and community.

You must also conduct yourself so as not to impair the welfare or educational opportunities to others in the University community. You must also conduct yourself so as not to impair the welfare or educational opportunities to others in the University community.

2. The following misconduct is subject to disciplinary action(s); A. Violation of civil or criminal laws. B. Violation of the McNeese State University Student Code of Conduct. C. Repeated and persistent violation of team rules, including but not limited to: • Conduct reflecting negatively on the team, program, and University. • Absenteeism from practices, meetings, and competition. • Tardiness for practices, meetings, and competition. • Use of abusive language during team practice and competition. • Noncompliance with prescribed treatment for athletic injury. • Noncompliance with expected conduct during team travel. • Noncompliance with policies regarding use of drug, alcohol, and tobacco products. In accordance with the McNeese Code of Student Conduct. Any McNeese State University student found guilty of possession of an illegal substance in the McNeese Drug Free Zone will be suspended from the University for one semester. • Class attendance subject to disciplinary action.

As a college athlete you must follow the rules of the NCAA. NCAA Bylaw 10.3 specifically prohibits sports gambling. In addition the following applies:

1. Neither coaches nor student-athletes may wager legally or illegally on college or professional athletics. 2. Neither coaches nor student-athletes may share information that will be used for gambling purposes. 3. Sports wagering in any state other than Nevada is illegal. 4. Internet sports wagering is an illegal activity.

****Disciplinary regulations for intercollegiate athletics are set forth in writing to give student-athletes general notice of prohibited conduct. Misconduct includes, but is not limited to, those specific actions listed in this code. The regulations should be read broadly and are not designed to define conduct in exhaustive terms.

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DISCIPLINARY SANCTIONS

1. Sanctions for Violation of the Student-Athlete Conduct Code may include one or more of the following: A. Reprimand: The student-athlete is warned in writing that further misconduct may result in more severe disciplinary sanctions. B. Restitution: The student-athlete may be required to make payment to the University or community for damage incurred as a result of misconduct. C. Probation: The student-athlete continues as a member of the team, but may be precluded from specific activities or must abide by other restrictions or conditions imposed during the probation period. D. Suspension: Separation from the team for a period of time. E. Expulsion: Permanent separation of the student-athlete from the team and intercollegiate athletics at McNeese. Expulsion may also include withdrawal of the student-athlete’s athletic scholarship.

2. A student who violates civil/criminal law, the McNeese Student Code of Conduct, or violates team rules risks expulsion or suspension from participation in intercollegiate athletics unless specific factors are present. Factors considered may include the present demeanor and past disciplinary record of the offender, the nature of the offenses and the severity of any damage, injury or ban resulting from it.

3. Temporary suspension: The Department of Athletics reserves the right to take necessary and appropriate action to protect the safety and well being of the University community. A student-athlete may be suspended from a team activity by the Head Coach pending prior notice whenever there is evidence that the student-athlete’s continued presence would constitute a threat to himself or others for normal team operation. In cases of temporary suspension, the athlete will be given an opportunity to meet with the Athletic Director within five (5) business days from the effective date of the suspension.

CONDUCT / PLAYER APPEARANCE / ALCOHOL POLICIES

Player conduct and dress policies applicable to team travel and home events shall be established by the coach and ensure that players conduct themselves in a manner reflecting positively upon the reputation of McNeese State University. Note: NCAA rules prohibit travel uniforms or outfits. Student-athletes shall refrain from partaking of alcohol beverages while representing McNeese at competitive events or official social events related to such competition.

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DRUG POLICY

The McNeese State University Athletic Department believes that the use of controlled substances and performance-enhanced drugs constitute a threat to the integrity of intercollegiate athletics and a danger to the health and careers of student-athletes, and unduly exposes student-athletes to exploitation.

Because of pressures and adulation that often accompany sports success; the Athletic Department recognized that our student-athletes may be particularly vulnerable to substance and chemical abuse. As a department, we are committed to the overall development of our student-athletes and have adopted a policy and program for drug education and the prevention of drug abuse. This program entails a comprehensive program of education, prevention, testing, and rehabilitation of student athletes engaged in the intercollegiate athletic program at McNeese State University.

The McNeese Sate University Athletic Department Substance Abuse Program is in compliance and accordance with the policies and programs of McNeese State University, Southland Conference and the NCAA. The national Center for drug free sport will provide you with confidential information concerning banned substances including dietary supplements. For information call the Resource exchange center at (816)474-7321 or (877)202-0769. the Head Athletic Trainer is available to assist you with any questions or problems you may have with banned substances or dietary supplements. He may be contacted at the Dowell Fontenot Sports Medicine Center at (337)475-5206.

HAZING POLICY

Mcneese State University prohibits any student organization or group from employing a program of pledge education which includes “HAZING”. Hazing is defined as any action taken or situation created, whether on or off campus, which is life threatening to the individual or consists of kidnapping, paddling, slapping, branding, burning or any other activity which produces mental or physical harm or humiliation. It shall be the duty of all student organization members and pledges to report immediately, in writing, any violation of this policy to the Dean of Student Services. The Dean shall immediately investigate and apply appropriate disciplinary action.

DIVERSITY AWARENESS POLICY

McNeese State University does not discriminate with regard to race, color, national origin, sexual orientation, religion, disability, veteran status, age, or sex in admission to or employment in its education programs or activities. Inquiries concerning the application of Title IX and its implementing regulations or equal opportunity may be referred to the Vice

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President of Special Services and Equity and Title IX Coordinator, Box 93248, McNeese State University, Lake Charles, Louisiana 70609. Telephone: voice (337) 475-5428; hearing impaired TDD (337) 475-5722.

The University has adopted The Diversity Awareness Policy to provide for prompt and equitable resolution of discrimination complaints. The Policy describes the grievance procedure for individuals who have experienced discrimination. The Policy further defines racial discrimination, sexual harassment/discrimination, gender discrimination, sexual orientation discrimination, age discrimination, and discrimination against the disabled.

Individuals who believe they have experienced discrimination, but are uncertain as to whether a complaint is justified or whether they wish to initiate a formal complaint may discuss their concerns confidentially and informally with the Vice President for Special Services and Equity and Title IX Coordinator. Students may also consult a staff member at the Counseling Center and the Dean of Student Services.

Only acts of discrimination committed by University employees in connection with their University employment or students may be reviewed through these policies and procedures. The term “employee” refers to any faculty, staff, or student employee. A “student” is any student enrolled in the University.

Copies of the complete policy statements including procedures for resolving complaints area available on the MSU website and in the Office of the Dean of Student Services, the Counseling Center, the Office of Services for Students with Disabilities, and the Office of Special Services and Equity.

For a complete examination of the policy go to: www.mcneese.edu/policy/diversity.php .

GRIEVANCE POLICY

The Athletic Department is committed to resolving complaints or grievances brought to its attention. Persons with complaints/grievances may contact the Director of Athletics, 337- 475-5563, to schedule a meeting to discuss the problem. It the Director of Athletics is unable to bring about resolution of the problem, it may be referred to the Vice President of Special Services and Equity at 337-475-5428. A written explanation of the grievance is required. Student-athletes can also access the grievance policy online at www.mcneese.edu .

For the complete statement on students rights and responsibilities, go to: http://www.mcneese.edu/policy/docs/Student%20Rights%20and%20Responsibilities.pdf

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202 – ACADEMIC SUPPORT

The Athletics Academic Center of the McNeese State University Athletic Department was established to assist student-athletes in their efforts toward educational attainment and graduation. Recognizing the difficulty in being a student and an athlete, the office seeks to help students develop appropriate skills which will allow them to maximize their academic potential while members of intercollegiate athletic teams. Accurate record keeping, charting of academic progress and NCAA rules compliance will also be monitored. However, the ultimate responsibility for athletic eligibility rests with the student-athlete and his/her respective coach.

The Academic Counselor for Student-Athletes serves as a liaison between the Athletic Department and all University staff, faculty and personnel regarding concerns and procedures. All academic services provided by the Athletic Department shall be in total compliance with our institutional responsibility as it relates to SLC and NCAA rules, regulations, agreements, precedents and published interpretations.

The Athletic Department goals regarding student-athletes are:

1. Select quality student-athletes for admission. 2. Provide the student-athlete support and encouragement. 3. Encourage commitment to and continued interest in academic progress. 4. Enhance the image of the University and provide service to the community.

SERVICES AND PROGRAMS

Academic Advising

Although the Academic Counselor for Student-Athletes will assist with the registration process, student-athletes must confer with their academic advisor before or during each registration and at any time when decisions concerning registration (such as withdrawing from class) are made. Advisors are members of the faculty or staff of the college in which students are enrolled. They provide assistance in planning students’ academic programs and help them to become familiar with the academic offerings and regulations of the University and with academic support services.

Each department or program assumes responsibility for advising those students who have declared majors in that area. Student-athletes whose advising needs are not being met should bring the matter to the attention of the Academic Counselor for Student-Athletes.

Study Hall

Professionally supervised study sessions for each athletic team are organized in order to help ensure the academic success of the student athletes. The main focus of the study hall program is to help students develop consistent and appropriate study patterns by providing a structured setting to work on class assignments and to provide tutorial assistance before

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academic problems arise. Although the criteria for study hall is left to the discretion of each coach, typically, most freshmen and upperclassmen who have not yet achieved a satisfactory cumulative grade point average are asked to attend study hall. The study hall is equipped with 10 Dell computers and a laser jet printer. The hours for study hall are as follows: Sunday: 5:00p.m. – 9:00 p.m. Monday – Thursday: 8:00 a.m. – 8:00 p.m. Friday: 8:00 a.m. – 1:00 p.m.

Tutor Program

The tutorial program is available to all student athletes as they progress towards their ultimate goal of obtaining a college degree. The utilization of tutors is a privilege designed to assist student-athletes with their academic course work. Student-athletes are encouraged to seek tutorial assistance in The Learning Center. Upon request, student- athletes can also utilize departmental tutors. Student-athletes should always have relevant class materials, books, homework for tutorial sessions. Remember tutors are here to assist you, not complete the work for you. The hours for The Learning Center are Monday- Thursday 9:00a.m. – 8:00 p.m. The phone number for the Learning Center is 562-4148.

The Director of General and Basic Studies and Academic Advising and Retention will annually assess all student-athlete academic services and report findings to the Dean of Enrollment Management who has the responsibility for approving of all academic services. Annual findings will be reported to the MSU Athletics Advisory Committee in the spring of the academic year.

New Student Orientation

All new student-athletes, both freshman and transfer students, are expected to attend an orientation session preceding their enrollment. The orientation program is designed to provide students with information about the University and their academic programs and to prepare them to register.

Freshman Foundations and Students in Transitions promote the educational and personal success of all students who are in their first year at McNeese. Every first time freshman is required to enroll in an appropriate section of FFND 101 during the first semester at McNeese. For more information, call 562-4207.

Student-Athlete Orientation Each Fall the Compliance Coordinator and Academic Counselor for all athletes will meet with each team. They will review important NCAA information as well as McNeese policies. You will be given important information about Athletic Department, McNeese State University, the Southland Conference, and NCAA rules and regulations.

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Student Classification

Definitions of undergraduate student classification are as follows:

FRESHMAN : A student who has not earned 30 semester hours.

SOPHOMORE : A student who has earned a minimum of 30 semester hours but less than 60.

JUNIOR : A student who has earned a minimum of 60 semester hours but less than 90.

SENIOR : A student who has earned a minimum of 90 semester hours.

POLICIES Academic Integrity Policy McNeese State University seeks to strengthen the value of the student academic achievement by fostering a learning environment which is based on honesty, respect, fairness, responsibility, and excellence. Consequently, the University expects that all members of its academic community will demonstrate honesty and integrity in all academic relationships. The purpose of the Academic Integrity policy is to provide students, faculty, and staff with guidelines about what behaviors violate academic integrity expectations, and the process for addressing academic integrity issues. For further information, refer to the McNeese State University Catalog, www.mcneese.edu .

Class Attendance

Class attendance is regarded as an obligation as well as a privilege, and students are expected to attend regularly and punctually all classes in which they are enrolled. Failure to do so may jeopardize a student’s scholastic standing and may lead to suspension from the University.

Student-athletes are expected to attend all classes. Permission to make up missed class work as a result of absence is granted at the discretion of the instructor. Although individual instructors may have policies ranging from two cuts to unlimited cuts the Athletic Department policy supersedes all instructor policies. The only times that a student-athlete should miss classes are:

1. Absences due to an athletic contest or travel to an athletic contest. 2. Illness or injury verified by a doctor or the athletic trainers. 3. Personal reasons with prior approval of the instructor and the Head coach or their designee.

Student-athletes must provide a copy of their sports’ schedule and class excuses for team travel to their instructors at the beginning of each semester. Arrangements for taking any examinations or completing work assignments affected by team travel are the responsibility of each student-athlete.

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Due to the importance of class attendance, the Academic Counselor for Student-Athletes will monitor attendance of all student-athletes. All unexcused absences will be reported to the head coach. McNeese attendance regulations permit an instructor to assign a “WN” (Withdrawal for Non-Attendance) as a final grade if the student’s unexcused absences exceed 10% of the total classes.

The McNeese State University Class Attendance policy can be seen at www.mcneese.edu/policy/attendance.php .

NOTE: All recipients of federal financial aid should contact the Office of Financial Aid and consult the section of the catalogue concerning financial aid to understand the implications of these attendance regulations on funding and the repayment of funding received. In addition, students should understand that failure to comply with these regulations may have an impact on TOPS eligibility, private insurance coverage, tax status, etc.

SUMMER SCHOOL AND 5 TH YEAR SCHOLARSHIPS

It will be the head coach’s responsibility to determine which student-athletes will receive summer school and/or fifth year scholarships.

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Academic Retention

There are three categories of academic status: academic good standing and eligible to be enrolled; academic probation and eligible to be enrolled; and academic suspension and not eligible to be enrolled. Academic standing notations appear on the academic transcript. Although students will usually receive official notification of academic status, such notice is not a prerequisite to students being placed in one of the above categories. Students have the responsibility to ascertain their academic status prior to the beginning of the next enrollment period. College within the University may set higher academic status rules.

Academic Probation

A student will be placed on academic probation whenever the cumulative average is 10 or more quality points below a 2.0 average; this is, the total number of hours pursued, multiplied by two, exceeds the quality points earned by 10 or more. Once on academic probation, a student will remain on probation (as long as each semester or summer session average is at least 2.0) until the cumulative grade-point average of 2.0 or higher is achieved.

Once a cumulative grade-point average of 2.0 or higher is achieved, a student will be placed in academic good standing.

Transfer students may be admitted on probation, pending receipt of credentials to determine academic status.

Academic Suspension

A student on academic probation will be suspended at the conclusion of any semester or summer session in which a grade-point average of at least 2.0 is not obtained. First-time freshmen will not be suspended prior to the completion of two semesters of enrollment.

The first period of suspension will be for one regular semester. A student suspended for the first time at the end of the spring semester may attend the summer session without appeal. If the cumulative grade-point average is raised to 2.0 or higher, the student is placed in academic good standing and the suspension period is lifted. The student may then attend the fall semester without appeal. If the student does not raise the cumulative grade-point average to 2.0 or higher in the summer session, the suspension for the fall semester is in effect. In this case, only one suspension is counted.

A second or subsequent suspension is for one calendar year. A student suspended for a second or subsequent time at the end of the spring semester may also attend the summer session without appeal.

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A student suspended at the end of any term or semester may appeal to the Academic appeals Committee to be readmitted. Appeals forms may be obtained from the office of the Registrar. The committee may grant, delay, or deny a student’s appeal. If the appeal is denied by the committee, the student may appeal to his/her academic dean for readmission.

A student suspended from a University of Louisiana System institution may not enroll in another university within the System, but may enroll in a community college with approval of both the suspending institution and the community college. Credits earned under these conditions may be accepted for degree credit at the suspending institution provided grades of “C” or higher are earned in each of the courses to be transferred.

Registration will be cancelled for a student who registers during regular registration (prior to the end of a semester or summer session) and is then suspended.

Transfer students who have been suspended from other systems may appeal to enroll at University of Louisiana System institutions during the academic suspension period only if they have a 2.0 cumulative average. Appeals may be granted or denied.

Other Suspensions

A student may be suspended or expelled from the University for reasons other than poor academic performance. In these cases, if a student is permanently dismissed from the University, the notation “ineligible to enroll” will appear on the student’s academic transcript. If a student is dismissed for a specific period of time, the notation “eligible to return (semester) (year)” will appear on the student’s academic transcript.

Academic Readmission

Returning students who 1)have been dismissed from the University and have not been enrolled for one term or more; 2) withdrew or canceled their registration during a previous term of attendance; or 3) have been out of school for two or more consecutive terms, must submit an application for admission and a non-refundable fee of $20.00 to the Office of the Registrar.

An official transcript from each institution attended since last attending McNeese must be sent directly from the institution to the Office of the Registrar. This also applies to students attending only the summer session at another institution.

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PROCEDURES

Recruiting Procedures

The Compliance Office staff assists coaches in meeting recruits and their parents. There are several recruiting weekends per year when large numbers of students visit the campus. There are also times when smaller numbers or even one student may come in to visit MSU. While meeting with prospective students, the Academic Counselor for Student Athletes will outline services that the Athletic Study Lab offers to each student athlete at MSU, such as access to tutoring.

Admissions Procedures

The Office of the Registrar reviews every prospective student athlete’s application materials and evaluates them for admission. A domestic student athlete that is applying to MSU must submit a completed application, their high school transcript, SAT/ACT score, and a $20 application fee. After receiving an application, the Office of the Registrar reviews it to verify that the student meets all the qualifications for admission. For up to date admissions procedures go to: www.mcneese.edu/prospective .

The admissions requirements for athletes are the same as admissions for all students.

Eligibility Procedures

Confirming student athlete eligibility is an ongoing process that takes place every semester.

Assessment Procedures

If a student athlete comes to McNeese State University and has been diagnosed with a learning disability, they are referred to the Services for Students with Disabilities Office.

Academic Release Procedures

The written consent of the student is required for the disclosure or publication of any information that is 1) personally identifiable of the student; and 2) a part of the educational record. The Compliance Office offers two waivers to the student athletes to sign in order for the office to release student information. It permits the staff to discuss the student’s educational disability as it relates to educational accommodations and modifications.

Scholarship Book List Procedures

The Compliance Office will supply the MSU Bookstore with the schedules and list of all student-athletes that will be eligible for a book scholarship for the new academic semester.

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The list and schedules will be used for the student-athletes to sign for books at the University Bookstore. The list and schedules of student-athletes will be used to verify that the student-athlete is eligible for the books. The book scholarship pertains to textbooks only and does not include any supplies for the classes.

Billing Procedures**

The Compliance Office creates a list of full and partial tuition fees and payments with the value of their scholarship and sends it over to Scholarship and Testing Office to be placed into the MSU system. This information is then sent to Accounting. Accounting then posts the billings for each student athlete and the statements are mailed out to the student athletes.

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203 – STUDENT SERVICES

Character, intellect, and athletic ability are the combined qualities that make a student a candidate for athletic participation at McNeese State University. Once those qualities have been demonstrated, the Department of Athletics is committed to a program that will develop student athletes’ athletic skills and prepare them for rewarding careers.

Academics

To promote academic excellence and support the efforts of every student-athlete to earn a degree,

Athletics

To support the development of athletic potential with a commitment to sportsmanship and teamwork,

Personal Development

To enhance personal development by emphasizing the qualities of leadership,

Community Service

To establish a commitment of service to others as a foundation for a balanced lifestyle, and,

Career Development

To foster the development of meaningful careers.

STUDENT-ATHLETE ADVISORY COUNCIL (SAAC)

The Student-athlete Advisory Council (SAAC) is comprised of representatives of each of the 16 varsity athletic teams. SAAC members are selected by the Head Coach. The SAAC meets once a month. All representatives are expected to attend unless there are conflicts with participation.

SAAC Objectives

a) Emphasize academic opportunities and responsibilities of student-athletes in their college experience.

b) Encourage student-athletes to apply what is learned in athletics to their course of study and ultimately, to their career development.

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c) Promote positive relationships between student-athletes, the staff, the faculty of the University, and the residents of the community.

d) Assist in the implementation of programs that will promote a positive image of intercollegiate athletics and student-athletes which include community service.

CAREER SERVICES

The McNeese Career Services Center offers lifetime career assistance to the students and alumni of McNeese. Career Services is the campus focal point for students, alumni, and potential employers. It is committed to serving students and employers and assisting both to meet their employment needs. Students are encouraged to register, which can be done via the website: http://www.mcneese.edu/career , to have the opportunity to apply and interview for job opportunities.

Career testing is also available to McNeese students by appointment for a fee of $35. The Career Management Battery consists of three assessment tools including aptitude, interest, and personality. This test administration and interpretation are designed to provide information to assist students and explore all relevant occupations. Some of the online programs available to aid in career development and planning are VAULT, an educational tool utilizing an online career library; a computerized career guidance and planning system call SIGI PLUS; “Type Focus Careers”, an interactive online program that assists students in developing career plans using personality type strengths; and “What Can I Do with This Major?”, a resource that helps students connect majors with careers as well as outlining common career areas, find typical employers and strategies designed to maximize career opportunities. The center offers a variety of other career guidance resources and job search related services as well as skills in resume writing and interviewing.

Career fairs are held biannually on campus through the center which offers an opportunity for students and alumni to make contact with potential employers in the public and private sector. Teacher job fairs are also scheduled biannually for education majors and alumni.

The use of electronic applications for students and employers, Cowboy Job Link , enables the Career Services Center to be of greater assistance in the registration and employment process for students, alumni and employers. It is not responsible for assuring employment; however, it provides advice and serves as liaison between the student and the employer. The student is ultimately responsible for career decisions and employment. The Center is located in Holbrook Student Union Building across from the bookstore.

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OFFICE OF SERVICES FOR STUDENTS WITH DISABILITIES

The mission of the Office of Services for Students with Disabilities is to provide extensive post-secondary services for emotionally, physically, and learning impaired students. Goals include to facilitate the transition from high school to college; to assist students in developing the necessary skills to succeed in college; to provide counseling, including career counseling; and to assist in the successful transition from college to employment. The Office of Services for Students with Disabilities provides academic support services and accommodations for all disabled students enrolled at this institution as recognized by the Americans with Disabilities Act (ADA). A major responsibility of the department is to offer services such as monitored testing, interpreters, and note-takers for students with disabilities that qualify for these accommodations.

Persons needing reasonable accommodations as provided by the Americans With Disabilities Act should contact Tim Delaney in the Office of Services for Students With Disabilities Ph. (337) 475-5916.

FINANCIAL AID

Each academic year, the Director of Financial Aid calculates the cost of attendance for all McNeese students as well as “Full Grant-In-Aid” budgets for NCAA Athletes. Copies of each are distributed to the Director of Compliance, Athletic Business Coordinator, and Budget Officer.

The Athletics Department sends all athletic scholarship forms to the Director of Scholarship and Testing to sign all of the “Grant-In-Aid” forms. Once the Director has signed the forms, copies are made to indicate the athletic scholarship awards within the Financial Aid computer software system. The originals are returned to the Athletic Department.

The amounts of each athletic scholarship award are determined by the cost of attendance and full grant-in-aid budgets. The Director of Financial Aid determines the cost of attendance by using the Louisiana Association of Student Financial Aid Administrators (LASFAA) budget committees recommendations, then adds the average semester tuition expense plus the average room and board expenses for all McNeese students. The Financial Aid Office maintains the original cost of attendance and worksheets used to develop each budget.

The Scholarship and Testing records all athletic scholarship awards in the Financial Aid software from the different sources, such as: Copies of scholarship forms once the Director of Scholarship and Testing Office has signed; Squad listing of awards received periodically from Director of Compliance; Revised squad listing of awards will be reviewed periodically by the Office of Scholarship and Testing. The CAi program is accessed online. The changes occur as he/she receives changes from Compliance office, and sends all changes to the Scholarship and Testing Office, where adjustments are made accordingly into the Financial Aid software.

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Each athletic scholarship recipient receives an award letter from the Financial Aid Office with their estimated scholarship award.

The Director of Compliance sends information to each coach questioning the continuation or cancellation of each athletic student’s scholarship during the academic year. Through the information received, the Director of Compliance notifies the Scholarship and Testing office of any changes to a student’s scholarship award. When a student has been denied an athletic scholarship, the Scholarship and Testing office prints out each student’s denial letter. The Director of Scholarship and Testing signs the letters and mails them to each student.

If a student chooses to file an appeal or complaint pertaining to his/her cancelled or reduced athletic scholarship, the student has the right to appeal to the Scholarship Appeals Committee. The procedures for appeal are provided by the Scholarship and Testing office.

The Scholarship and Testing office is to contact the Director of Compliance and/or Athletic Director if McNeese coaches are found to be bringing students to the Financial Aid Office seeking financial assistance. The coaches should refer the students to the Financial Aid office to seek financial assistance on their own without the coaches bringing them personally.

POLICY ON STUDENT FINANCIAL AID APPEALS

A student who wishes to appeal any decision related to his or her financial aid shall submit a written request that includes the following:

The student’s name, student number, year in school, sport; Type and amount of previous financial aid; Reasons for believing that the decision was unfair, including names of institutional staff members (e.g., coach, scholarship office, financial aid officer) with whom the student has discussed the aid; Copies of any relevant documents (e.g., letter regarding initial award of athletics grant).

The student must submit these materials to the Scholarship and Testing office within 15 days after the student receives notification that the grant is being canceled. The student may request an in-person hearing before the Scholarship Appeals Committee. The Scholarship Appeals Committee reviews the appeal, and the committee’s decision is final. There is no appeal beyond the Scholarship Appeals Committee. The appeals hearings are scheduled within three (3) weeks after the appeal has been submitted.

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Financial aid at McNeese State University can take many forms including loans, grants, scholarships, and work study programs. In order to apply for any financial aid student- athletes must fill out a Free Application for Federal Student Aid (FAFSA). This application is available at the Office of Financial Aid in the Financial Aid Building. Once the student- athlete has completed the form and it has been processed, the federal government determines a student’s financial need. Most grants and work-study programs are based on need. Even if a student does not have financial needs as determined by the federal government, he or she may still be eligible for student and/or parent loans. Grants and loans may be separate from the student-athlete’s athletics grants-in-aid. (Athletics grants- in-aid are administered by the Compliance Office.)

Pell Grant

A federal need-based grant that is available to undergraduate students. This grant does not have to be paid back. Approximate maximum award: $4310.

Federal Stafford Loan (Subsidized)

A federal need-based loan that pays varied amounts depending on the enrollment level of the student (i.e., freshman, sophomore, junior, senior). The federal government pays all interest accrued while the student is enrolled full time. Approximate maximum awards: Freshman $2750 up to Senior $5500.

Federal Stafford Loan (Unsubsidized)

A federal loan that is not based on need that pays varied amounts depending on the enrollment level of the student (i.e., freshman, sophomore, junior, senior). All students admitted to degree seeking programs are eligible. The borrower is responsible for paying all interest cost associated with this loan. Interest payments may be deferred and accrued as part of the principle until the student graduates. Maximum award: Freshman: $3500 up to Seniors $4500.

Federal Loan for Parents (FPLUS)

A parent may borrow for a dependent degree-seeking student. Both the parent and the student are required to sign the FAFSA. Payments begin on FPLUS loans immediately upon disbursement. A parent can borrow up to the total cost of education minus any other financial aid the student may receive.

For additional information on Financial Aid, go to: www.mcneese.edu/finaid/ .

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Scholarship and Testing

The Office of Scholarships and Testing provides information and assistance to prospective and current students in meeting their scholarship and testing needs.

Each year McNeese students receive over $5 million in university and private scholarships, exemptions, and awards. The Scholarship Office coordinates the application, selection, and disbursement processes for the MSU academic scholarship program. In addition, they administer the disbursement of all university non-athletic scholarships. Staff provides workshops on the scholarship search and application processes. The Scholarships Office also administers the Tuition Opportunity Program for Students (TOPS) and private scholarships awarded by various organizations, companies, and entities.

The Testing Office provides assistance with a number of examinations related to the collegiate arena.

The office is located in Kaufman Hall, Room 156 or may be reached by calling (337) 475- 5140 or 1-800-622-3352 extension 5140, or by email [email protected]

NCAA POSTELIGIBILITY GRANT-IN-AID

Post-eligibility aid is granted to deserving student-athletes for purpose of graduation and extenuating circumstances. Factors such as academic performance, summer school attendance, eligibility, and individual circumstances will contribute to receiving 5 th year aid. Recommendation from the Head Coach, academic counselor, and administrative approval will dictate any 5 th year aid. Must see Compliance Office to apply.

SPECIAL ASSISTANCE FUND

The NCAA sets up the Special Assistance Fund to assist student-athletes who have financial needs. It can provide money for clothes/essential items and special course supplies. It can also be used to help pay for medical, dental, or vision emergencies. In addition, the Special Assistance Fund can help student-athletes in the case of a family emergency.

In order to receive aid from the Special Assistance Fund, student-athletes must qualify for a Pell Grant. Redshirt, medical hardship, and 5 th year aid student-athletes who receive Pell Grants also qualify. Student-athletes do not have to be on scholarship, but please note: first year non recruited walk-ons may not apply.

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Course Supplies

Student-athletes who are on Pell and taking a class that requires special supplies (art or drawing products, etc.) may be able to use the Special Assistance Fund to pay for them. Here is how to find out:

a) Take the appropriate syllabus to the Compliance Office. b) If the item needed is OK for the Special Assistance Fund, go purchase the item. c) Turn in the receipt(s) to the Compliance Office and fill out some forms. d) A check will be available at the cashier’s office in about two weeks for pickup.

Medical/Dental/Vision

If a student-athlete has a medical, dental, or vision problem:

a) See the appropriate trainer b) The trainer will schedule a doctor or dentist’s appointment.

Student-athletes must see their trainer to have the Special Assistance Fund cover these expenses---if they do not, they will have to pay.

Family Emergency

Any student-athletes who have a family emergency should go to the Compliance Office. The Special Assistance Fund may provide them with a way to get home for a funeral or critical illness of a member of their IMMEDIATE FAMILY (mother/father, brother/sister). If they have an emergency involving other family members, their request may be considered by administrative review.

STUDENT ATHLETE OPPORTUNITY FUND

The student-athlete opportunity fund is intended to provide direct benefits to student- athletes or their families. The fund shall be used to assist student-athletes in meeting financial needs that arise in conjunction with participation in intercollegiate athletics, enrollment in an academic curriculum or that recognize academic achievement.

All student-athletes, including international, are eligible to receive SAOF benefits, regardless of whether they are grant-in-aid recipients, have demonstrated need or have either exhausted eligibility or no longer participate due to medical reasons. Additionally, student-athletes receiving monies from the Special Assistance Fund may also receive SAOF benefits.

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204 – COMPLIANCE

MISSION STATEMENT

McNeese State University is committed and obligated to the principle of institutional control in operating its athletics program in a manner that is consistent with the letter and the spirit of the NCAA, SLC, and University rules and regulations.

The Compliance Office coordinates, monitors, and verifies compliance with all NCAA requirements and educates the various constituencies of the University and the community regarding NCAA/SLC regulations. The Compliance Office is dedicated to providing educational programs and interpretive support to ensure that all individuals involved with the athletics program understand and adhere to the university’s compliance expectations.

The Athletics Department is committed to the principle of institutional control through the education of coaches, staff, student-athletes and other individuals within the athletics program. The Compliance Office has put into place monitoring procedures and educational programs that provide guidance in how to work within the rules. Each individual within the Athletics Department is obligated to maintain competency in knowledge of rules, to act within his or her realm of responsibility in full compliance with the rules and to report any violations of the rules.

When a violation occurs, the Associate Athletics Director for Compliance conducts an investigation and reports the findings to the Director of Athletics and the Faculty Athletics Representative. Rules violations are reported to the conference office and NCAA with copies going to the President, FAR, Conference Commissioner, Director of Athletics and any staff members involved. Appropriate self-imposed penalties will be included as well as any corrective action that was taken to rectify the situation that caused the problem.

The Compliance Office is located in Kaufman Hall Room 325 and is staffed by the Associate Athletics Director for Compliance, the Compliance Assistant, the Academic Counselor for Student-Athletics, assistant to the Academic Counselor, Coordinator of Student-Athlete Mentoring, and 2 graduate assistants.

It is the goal of the compliance program to place the university in a pro-active position by educating, overseeing, and monitoring the intercollegiate athletics program and maintaining a positive compliance environment.

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GAMBLING ACTIVITIES

The NCAA membership adopted NCAA Bylaw 10.3 prohibiting athletics department staff members and student-athletes from engaging in gambling activities as they relate to intercollegiate or professional sporting events.

Staff members of a member conference, staff members of the athletics department of a member institution and student-athletes shall not knowingly: ( Revised 4/22/98 effective 8/1/98) 1. Provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition; 2. Solicit a bet on any intercollegiate team; 3. Accept a bet on any team representing the institution; 4. solicit or accept a bet on any intercollegiate competition for any item (e.g. cash, shirt, dinner) that has tangible value; or ( Revised: 9/15/97) 5. Participate in any gambling activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling. ( Revised: 1/9/96, 1/14/97 effective 8/1/97)

The use of the Internet shall be prohibited for the purpose of any gambling activity involving intercollegiate athletics or professional athletics.

Finally, a prospective or current student-athlete found in violation of NCAA Bylaw 10.3 shall be subject to becoming ineligible for further intercollegiate competition. An institutional staff member found in violation of this policy shall be subject to suspension without pay or terminated if found to be involved in deliberate or serious violations of NCAA regulations.

RULES INTERPRETATIONS 1. The Compliance Coordinator is responsible for rules interpretations and all questions concerning NCAA and/or conference rules should be directed to the Compliance Coordinator. 2. Only when the Compliance Coordinator is unavailable and the rules interpretation question is urgent should a question be directed elsewhere. When the Compliance Coordinator is unavailable, the question should be referred to the Compliance Assistant or the Athletic Director.

NCAA RULES EDUCATION

All coaches and staff members will be kept informed of NCAA and SLC rules by the Compliance Coordinator through use of e-mails, phone contact, and memos. In person Sport department meetings will be conducted periodically. Meetings for coaches and staff with the Compliance Coordinator will be held monthly to update coaches on rule changes. All newly hired coaches are required to attend an NCAA introductory rules education session. Policies and procedures for McNeese State University’s compliance program will be reviewed It is the responsibility of the head coach to arrange this orientation at the earliest opportunity for the new employee.

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RULES VIOLATION REPORTING PROCEDURE

Knowing and understanding NCAA and SLC rules is the responsibility of all athletics coaches and staff. If any coach or staff member suspects that a rule has been violated he/she have an obligation to report it to the Athletics Director and the Athletics Compliance Coordinator on a timely basis. The Athletics Director, the Athletics Compliance Coordinator, and the Faculty Athletics Representative will determine whether or not there has been a violation and will take appropriate action. At the discretion of the Faculty Athletic Representative, individual violation cases may be brought to the Athletic Advisory Committee for detailed review. All violations are reported annually to the Athletic Advisory Committee for review and monitoring.

If any coach or staff member suspects that another school has violated a rule, he/she should report it to the Athletics Director and the Athletics Compliance Coordinator, who will inform the conference office of the suspected violation. The conference office will look into the matter and take appropriate action.

NCAA OPERATING BYLAWS

11.1.2.1 Responsibility of Head Coach. It shall be the responsibility of an institution’s head coach to promote an atmosphere for compliance within the program supervised by the coach and to monitor the activities regarding compliance of all assistant coaches and other administrators involved with the program who report directly or indirectly to the coach.

ATHLETICS DEPARTMENT STAFF ATHLETICALLY RELATED INCOME

BYLAW: 11.2.2

PURPOSE: Report athletically related income per NCAA rules

FORMS: Athletics Department Staff Athletically Related Income Form

PROCEDURE: Forms to be completed by Athletics Department staff member, reviewed and signed by Director of Athletics then submitted to the President at the time of signing his/her letter of appointment.

The Athletics Department conforms to NCAA and SLC guidelines relative to athletically related income. Staff members are required to annually provide a written detailed account to the chief executive officer for all athletically related income and benefits from sources outside the institution. The staff member’s request for approval also shall be in writing and shall include the amount and source of the income. Sources of such income shall include, but are not limited to, the following: income from annuities; sports camps; housing benefits including preferential housing arrangements); country club memberships; complimentary ticket sales; television and radio programs; and endorsement or consultation contracts with athletics shoe, apparel, or equipment manufacturers.

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Policies for Outside Employment as presented in the McNeese Faculty/Staff Handbook apply to Athletics Department personnel.

BONUSES FOR SPECIFIC AND EXTRAORDINARY ACHIEVEMENT

BYLAW 11.3.2.3

PURPOSE: To permit full-time coaches for any McNeese athletic team that wins a conference championship to qualify for pay adjustments if funds are available. Bonuses may also be available in accordance with the University’s policy.

PROCEDURE: McNeese will permit additional (non-recurring) supplemental pay to coaches for team participation in post-season games. To be eligible for such pay, a “team” is defined as a group of at least five student- athletes participating in post-season play. Such play will be funded from outside funds to be deposited and paid through the University according to the policy of the Board of Supervisors. The following table represents the maximum percentage that will be approved for each level of post-season competition.

Participation in post-season team competition (First round) leading to a national title (including NIT) 1.50%

Participating in the second round 2.00%

Participation in the third round 2.00%

Participation in additional rounds 2.00% each

Compensation will go only to full-time personnel who coach the particular sport involved.

COACHES CERTIFICATION TO RECRUIT OFF CAMPUS

BYLAW: 11.5.1

PURPOSE: To certify that coaches have an understanding of the NCAA rules. It is required by the NCAA and is administered institutionally with oversight by the Southland Conference.

PROCEDURE: All coaches receive a copy of the NCAA and Southland Conference manuals. All recruiting must be in accordance with NCAA and SLC rules.. At the end of each academic year, all coaches must take the NCAA Coaches Certification Exam. The NCAA requires a minimum 80% score on the test in order to be certified. All coaches employed at

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later dates are required to take the coaches Certification Exam before they are allowed to recruit off campus.

The test is administered by the Institutional Representative or by the Compliance Office.

The Athletics Compliance Office will be responsible for reviewing all recruiting rules and any new legislation with the various team coaches prior to their recruiting season. The Athletics Compliance Assistant will furnish Compliance Calendars to all coaches.

DECLARATION OF COACHING STAFF

BYLAW: 11.7.1.1

FORMS: Declaration of Coaching Staff Form (Appendix W)

PURPOSE: This form identifies the number of coaching staff members.

PROCEDURE: Before each academic year, the Head coach will declare his or her coaching and support staff. This form is required by the NCAA.

Coaches shall abide by the rules and regulations of the NCAA and any conference of which the University is a member. If found in violation of NCAA or Conference regulations, coaches may be suspended for a period of time, without pay, or employment terminated if the coach is found to be involved in deliberate and serious violations of NCAA or Conference regulations.

Each year department staff members (including part-time and clerical staff members) will attest that the individual has reported any knowledge of involvement in any violations of NCAA legislation involving the institution. (Bylaw 20.3.5)

STUDENT-ATHLETE EMPLOYMENT PROGRAM

BYLAW: 12.4

FORMS: Student-Athlete Employment Information Letter Student-Athlete Employment Information Questionnaire Fee for Lesson Form (Appendix U)

PURPOSE: Monitor student-athlete employment to ensure that student-athletes are not in violation of NCAA rules.

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PROCEDURE: Forms to be completed by student-athlete, compliance Office, and subsequently verified by student-athlete’s employer.

The forms are to be completed before the first day of employment by the student-athlete.

Coaches Involvement with Prospects Prior to Full Time Enrollment at McNeese State University 1. Coaches will send a list of prospects who have not satisfied eligibility requirements to the Compliance Office. 2. Coaches will not encourage transfer prospects who have not met eligibility requirements to relocate to Lake Charles, LA nor have any involvement with academic course work required to meet eligibility standards. 3. Coaches will arrange a meeting for prospective athletes who choose to relocate prior to full-time enrollment with the Compliance Coordinator. At this time the prospect will complete the form in which the prospect declares he is residing in Lake Charles prior to Initial full time enrollment. (Appendix V)

STUDENT-ATHLETE INVOLVEMENT IN INSTITUTIONAL, CHARITABLE, EDUCATIONAL AND NONPROFIT APPEARANCES

BYLAW: 12.5

FORMS: Use of Student-Athlete’s Name, Picture or Appearance to Support an Institutional, Charitable, Educational or Nonprofit Promotional Activity Form

PROCEDURE: The release form used to cover all promotional activities involving a student-athlete and an institutional, charitable, educational or nonprofit organization is the Use of Student-Athlete’s Name, Picture or Appearance to Support an Institutional, Charitable, Educational or Nonprofit Promotional Activity Form.

There is a space provided for the brief identification of the date, time and location of the promotional activity, as well as the name of the organization sponsoring the activity, the context and purpose of the activity, the student-athletes that will be involved in the activity and any expenses that may be provided to the student-athlete.

Once all the information is filled out on the form, the final approval of the activity will be met by the dated signature of the Director of Athletics on the front of the form.

A copy of the completed form will be kept on file in the promotional activities folder in the Compliance Office. Not having this form completed could render the student-athlete ineligible.

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FUND RAISING Any involvement of student-athletes in fund-raising activities requires prior approval. Coaches will complete the Special Activity Form ( Appendix S) to receive approval before conducting fund-raising activities.

MEMORABILIA REQUEST

BYLAW: 12.5

FORMS: Institutional Memorabilia Record

PURPOSE: To ensure that memorabilia is distributed within NCAA guidelines.

PROCEDURE: The form titled Questionnaire for Items Containing the Name, Picture or Image of a Current Student-Athlete is used. All memorabilia requests are initiated through the specific coach’s office, then handled through the Compliance Office.

All requests must complete a form and receive a copy of the guidelines for autographed item.

CERTIFICATION OF RECRUITED STATUS

BYLAW: 13.02.12.1

FORM: Certification of Recruited Status Form

PURPOSE: To determine if a prospective student-athlete is a recruited prospective student-athlete.

PROCEDURE: The student-athlete will complete and sign the form. The Director of Compliance will review the form to determine whether or not the student-athlete was recruited. After making this determination, the

Director of Compliance will identify the recruited status on the form and then sign and date the form.

These forms are to be filed in alphabetical order in the appropriate sports folder.

WEEKLY CONTACT AND EVALUATION SUMMARY FORM

BYLAW: 13.1

FORM: Prospect Telephone Log (Appendix B) Off Campus Recruiting Form

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PURPOSE: To monitor recruiting contacts with a prospect by institutional staff members.

PROCEDURE: A copy of the off campus recruiting form is turned in by each coach who has made a recruiting contact or an evaluation of a prospective student-athlete for reimbursement.

The form is to be filled out and signed by the coach who made the recruiting related travel. The form is forwarded to the Compliance Office.

The prospect telephone log is to be turned in every month to the Compliance Office for monitoring of phone calls made.

MCNEESE STATE RECRUITING LOG

BYLAWS: 13.1.3, 13.1.6, 13.1.8.1

FORM: Recruiting log (Appendix B)

PURPOSE: To monitor weekly telephone calls and recruiting contacts with a prospect by institutional staff members.

PROCEDURE: The coaching staff is to turn in all recruiting logs at the end of the fiscal year. Spot checks will be conducted twice during the academic year.

OBTAINING PERMISSION TO CONTACT A STUDENT-ATHLETE FROM A FOUR YEAR INSTITUTION

BYLAW: 13.1.1.2 and 13.1.1.3

FORM: Transfer Release Form

PURPOSE: To obtain permission of an institution’s Director of Athletics (or designee) to contact a student at that institution.

PROCEDURE: When a transfer situation arises, the Head coach requests that a transfer release form be sent to the institution at which the athlete is a student. This form is directed to the appropriate college’s Director of Athletics (or designee) requesting information and permission to talk to an incoming transfer student.

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RELEASING A STUDENT-ATHLETE TO ANOTHER FOUR-YEAR INSTITUTION

BYLAW: 13.1.1.3

FORM: Transfer Release Form

PURPOSE: To grant another four-year institution permission to contact a student- athlete enrolled at McNeese State University.

PROCEDURE: Please note that McNeese State University will not grant any “permission to speak” or “releases” to other schools in the Southland Conference. A student-athlete still has a right to appeal. When a student-athlete informs a Head coach that he/she would like to transfer to another institution, he/she must fill out a written exit survey form before the Compliance Coordinator will provide the requested release. When a student-athlete notifies the Compliance Coordinator, they must notify the appropriate Head coach. Then final notification to transfer should be sent to the Compliance Coordinator. Once notification has been conveyed to the Compliance Coordinator, it is the Head coach’s responsibility to determine the student-athlete’s transfer status. If a Head coach restricts or limits which schools can contact the student- athlete, then it is the Head coach’s responsibility to provide this information to the Compliance Coordinator. The student-athlete will be informed of their right to an appeal. NCAA Bylaw 13.1.1.3.1. This appeal must be done in a timely manner by a committee made up of individuals outside of the athletics department.

In accordance with Bylaw 13.1.1.3.1, the student-athlete must be informed of the right to an appeal. The student-athlete must request an appeal and provide a written statement outlining their reasons for requesting a transfer. The appeal should be convened in a timely manner and chaired by the Dean of Student Services and consists of faculty members and administrators from outside the athletics department. Once a decision is rendered, the Compliance Office will be notified of the committee’s findings and the appropriate paperwork will be completed. Copies of related correspondence, releases and committee decision will be kept on file with the Compliance Office.

Academic Evaluation of Prospects: 1. Coaches in all sports should present transcripts to the Administrative Specialist for review before the prospect signs the National Letter of Intent. The suggested timetable for submission of transcripts is: Football - before December 1; other sports - two months before signing. 2. The Administrative Specialist will review the transcripts of prospective student- athletes and supply an opinion to each coach as to the probable academic eligibility of the prospects at McNeese State University.

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NATIONAL LETTER OF INTENT

BYLAW: 13.9

FORMS: Athletics Scholarship Award Sheet (Appendix A) National Letter of Intent Grant In Aid (Appendix O)

PURPOSE: When signed by a prospective student-athlete, the National Letter of Intent (NLI) commits the prospect to attend McNeese State University for the next academic year.

PROCEDURE: The signing process begins with the head coach/recruiting liaison of a sport request for a National Letter of Intent and a Grant in Aid for a prospective student-athlete.

The coaches are responsible for completing the request for a National Letter of Intent and a Grant In Aid.(Form U in Appendix) The Compliance Office will complete the forms and return to the coach. The coach is responsible for obtaining the Director of Athletics signature on the National Letter of Intent and the Grant in Aid. The Grant in Aid also must be signed by the Director of Scholarships or her designee before the papers are sent to the recruit for his/her signatures.

The Compliance Office keeps notebooks titled GIA for the purpose of filing the Grant In Aid and National Letter of Intent on each recruit per sport. The compliance staff must check to ensure that each NLI is a valid NLI. A valid NLI is one that is completed during an NLI signing period and filed by the conference within three weeks of the date of the signee’s signature. Each signed recruit keeps one copy of the Grant In Aid and the National Letter of Intent, the Compliance Office keeps one copy of the Grant In Aid and the National Letter of Intent in the notebooks for the current year. The Director of Athletics office will get a copy of the National Letter of Intent and the Grant In Aid to keep in the student-athlete’s folder. The Scholarship Office will receive a copy of the Grant In Aid.

BYLAW: 13.9.1

An institution shall not provide a high school or preparatory school prospective student-athlete a written offer of athletically related financial aid (Bylaw 115.3.2.3) until he or she has registered with the NCAA Eligibility Center and the institution has placed the prospective student-athlete on its institutional request list (IRL) with the NCAA Eligibility Center. ( Adopted 4./26/07, effective 8/1/07)

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Prospect Signing: 1. The Compliance Office will compile a list of signees upon receipt of National Letters of Intent. All comments from coaches and institutional staff about signees will be made in compliance with NCAA rules.(Bylaw 13.10.8) 2. a. Compliance Coordinator sends a list of signees to Admissions/Records Technician. b. The Athletics Compliance Coordinator will mail a signing packet to each signee. The packet will include: • Admissions Application • McNeese Immunization Policy • Free Application for Federal Student Aid • McNeese Housing Application 3. The Admissions/Records Technician receives the admission information from the Signees and remains in contact with the NCAA Clearinghouse. The Admissions/Records Technician periodically updates the Compliance Coordinator as to what forms have been received and what information is needed by the University or the NCAA Clearinghouse. All Clearinghouse forms will be distributed to the coaches when updates occur. 4. The Athletics Compliance Coordinator will periodically notify each head coach as to what forms have been received and which are still needed. 5. The coach that recruits the student-athlete is responsible for reminding the athlete to send in all of the required forms to the University and the NCAA Clearinghouse. 6. The head coach of each sport is responsible for submitting to the Compliance Coordinator all signees’ names along with all returning student-athletes on scholarship list prior to June 1 st of each year. 7. The Compliance Coordinator is responsible for compiling all the student- athletes names on the appropriate squad list and distributing these lists to the Director of Athletics, Registrar, and Director of Financial Aid by July 1 st of each year. 8. Once the signee has cleared the NCAA Clearinghouse, the Admissions/Records Technician will work with the Registrar in preparing the Conference Eligibility list and after obtaining the appropriate signatures, forwards the list to the Conference office.

CAMPS AND CLINICS

BYLAW: 13.2

FORMS: Camps and Clinics Packet (Appendix N)

PURPOSE: To monitor the employment of employees at institutional summer camps and to monitor the attendance of prospective student-athletes who attend institutional summer camps.

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PROCEDURES: The most current Institutional Camps and clinics Policy must be followed. This policy is located in the Offices of the Vice President for Business Affairs and the Director of Athletics.

Camp brochures must be presented to the Compliance Coordinator for approval before printing .

Coaches may operate camps, clinics, or workshops for the teaching of athletic pursuits on University property to the end of better utilization of facilities and with suitable compensation paid to the University for use of such facilities. The use of University facilities will be determined by the availability of those facilities as established by the University. Coaches in sports other than men’s basketball may be employed in non-institutional / privately owned camps / clinics per NCAA By-law 13.12.2.3. Coaches are required to submit in writing details of employment to the Compliance Coordinator prior to their employment. 1. Coaches who conduct camps will complete the Camps and Clinics packet. Copies of this report must be submitted to the Compliance Office and the Office of Business Affairs. 2. The Compliance Coordinator will check the recruiting list against the camp list to check for prospects. 3. The Compliance Coordinator will check how recruits got to camp, registration fees, etc., for NCAA rules compliance. 4. Coaches will follow all McNeese State University policies regarding camps.

SPORTS CAMP AND CLINIC FUNDS Institutional Accounting Control Any sports camp and clinic funds must be deposited and expended through authorized institutional accounts and in accordance with normal institutional accounting practices and procedures. Daily deposits of all cash and checks are required. The Office of Business Affairs oversees the financial aspect of camps and clinics. All requests for authorization should be addressed to the President’s Office.

All registration forms (with accompanying fees) must be submitted to the Athletics Business Office to be recorded and processed as payment of registration fees (forms available in the Athletics Directors Office and Athletics Business Office).

A representative of the Athletics Business Office must approve all institutional camp and clinic expenditures.

No free or reduced fee admissions waivers for any camps or clinics may be granted without following the attached procedures (Forms available in the Athletics Directors Office and Athletics Business Office).

The Athletics Business Office must pre-approve all refunds to participants.

The appropriate reporting forms must be used and completed by the camp director and submitted to the Athletics Business Office (forms available in Athletics Business Office). 204-12

Within thirty (30) days following the conclusion of the camp or clinic a financial report/summary must be presented to the Athletics Business Office including the following: a. Staff compensation b. Receipts for registration fees c. A final list of registrants, no shows, free or reduced admissions recipients and refunds (including amount and reason for refund) d. A listing of expenditures related to facility usage, use/purchase of equipment, facility/field preparation, and maintenance and clean up e. Concession sales f. Housing/meal expenses g. Promotion/advertising expenses h. Inventory of items used by participants (e.g., equipment, and shirts)

All camps and clinics are subject to financial audit by the Internal Auditor and the Legislative Auditor.

Process for Corporate Accounts 1. Any sports camp and/or clinic funds must be deposited and expended in accordance with normal accounting practices and procedures. 2. Receipts: a. No free or reduced fee admission waivers for any camps or clinics (camp/clinic individual discounts and/ or camp/clinic group discounts) may be granted without prior permission from the Athletic Compliance Coordinator. b. All deposits must be made intact on a daily basis. “Intact” means that all cash collected since the last deposit must be deposited and that no disbursements can be made from these un-deposited receipts. 2. Within 30 days following the conclusion of the camp or clinic, a compilation report will be prepared and submitted by a private certified accounting firm. 3. All camps and clinics are subject to a financial audit by the Internal Auditor and the Legislative Auditor. 4. Any tax forms required (for example, in the instance of compensation pay) is the sole responsibility of the corporation.

USE OF INSTITUTIONAL FACILITIES

Prior approval is required before outside (i.e. high school, jr. high, summer league, etc.) teams involving prospects are permitted to use athletic facilities. The request should be submitted to the event coordinator at least 24 hours prior to event.

Use of facilities for camps and clinics must be in accordance with institutional policy. The policy may be found at www.mcneese.edu/policy/ under Policies of Use of Facilities .

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NCAA STUDENT-ATHLETE STATEMENT

BYLAW: 14.1.3

FORM: NCAA Student Athlete Statement

PURPOSE: To monitor and verify eligibility status for student-athletes.

PROCEDURE: The form will be completed at the beginning of the academic year at student-athlete compliance orientation or as student-athletes join the team. The form must be completed prior to competing for the university.

NCAA DRUG-TESTING CONSENT

BYLAW: 14.1.4

FORM: NCAA Drug Testing Consent form

PURPOSE: To affirm that the student-athlete is aware of the NCAA drug testing program and authorize the NCAA to conduct a drug test. A listing of NCAA banned drugs is also provided.

PROCEDURE: The form will be completed at the beginning of the academic year at student-athlete compliance orientation or as student-athletes join the team. These forms must be completed prior to competing for the university.

The completed forms are filed alphabetically in the appropriate sport folder in the compliance office.

PARTICIPATION RECORD

BYLAW: 14.2

FORM: SLC Participation Record

PURPOSE: To identify those student-athletes who actually participated and used one of their four seasons of competition or identify student-athletes who were on the squad list for a particular sport but did not actually participate in any competitions during the sport’s playing season.

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PROCEDURE: After the playing season of the sport is completed, the Head coach is asked to place anyone who has participated in the season on the participation record.

The completed SLC Participation form is signed by the Head Coach, Director of Athletics, and Sports Information Director before sending to Compliance office. The Compliance office rechecks for accuracy and then signs and sends a copy to SLC office.

HARDSHIP WAIVER

BYLAW: 14.2.4

FORM: NCAA Hardship Waiver Form

PURPOSE: To petition to the NCAA that a student-athlete who is injured to the point where he or she can no longer participate during that playing season in athletic competition and has not already used a redshirt season may receive a hardship waiver.

PROCEDURE: A student-athlete can only receive a hardship provide they did not participate in more than the maximum number of competitions allowed by the NCAA for their specific sport and the physician attests to the fact that the injury is season ending. The form is to be completed and signed by the head coach, the team physician, the director of athletics, and the faculty athletics representative.

The original completed hardship waiver with attached physician’s statement regarding the injury is to be forwarded to the NCAA office. A copy of the completed hardship waiver is to be filed along with the copies of related correspondence in the hardship waiver file.

INITIAL ELIGIBILITY CERTIFICATION

BYLAW: 14.3

FORMS: SLC Eligibility Verification for Student-Athletes SLC Eligibility Certification for Competition NCAA Eligibility Center Prospective Student-Athlete Details Report (48-C)

PURPOSE: To ensure that all student-athletes are certified as eligible to participate in intercollegiate athletics.

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PROCEDURE: Prospective freshman student-athletes are placed on the Eligibility Center’s Institution Request List at the request of the coaches. Prior to certifying a student-athlete for competition, initial academic and amateur certification is verified on the eligibility Center website and an SLC Eligibility Verification for Student-Athletes form is completed and signed by the Certifying Official (Registrar or Dean of Enrollment management). It is maintained in the Registrar’s Office.

All student-athletes being certified are placed on the SLC Eligibility Certification for Competition Form which is signed by the Certifying Official and the Director of Compliance. The original is filed in the Athletic Director’s Office and copies are maintained in the Registrar’s Office, in the compliance Office and copies provided to the Head Coach.

INTERNATIONAL STUDENT-ATHLETE ELIGIBILITY CERTIFICATION

BYLAW: 14.3.5.4

FORM: NCAA General Eligibility Form for International Student-Athletes

PURPOSE: To collect information related to the eligibility and amateur status of the international student-athlete.

PROCEDURE: In addition to the Freshman or Transfer Eligibility Certification procedures, the NCAA General Eligibility Form for International Student-Athletes must be completed and signed by the student, the Head Coach and the Certifying Official prior to certification.

The completed form is maintained in the sport’s folder.

CONTINUING ELIGIBILITY CERTIFICATION

BYLAW: 14.4

FORM: SLC Eligibility Certification for Competition

PURPOSE: To ensure all student-athletes are certified as eligible to participate in intercollegiate athletics.

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PROCEDURE: Progress toward degree requirements are determined by NCAA standards and are monitored by the Academic Counselor’s office. The Registrar’s Office certifies that each student-athlete has met progress toward degree prior to certifying them for competition. The midyear certification is completed following Fall Semester. Student-athletes’ must meet the required 6 hour rule and the necessary GPA. Before the start of the Spring semester, all student-athletes’ eligibility status is renewed and certified.

All student-athletes being certified are placed on the SLC Eligibility Certification for Competition Form which is signed by the Certifying Official and the Director of Compliance. The original is filed in the Athletic Director’s Office and copies are maintained in the Registrar’s Office, in the Compliance Office and provided to the Head Coach.

TRANSFER ELIGIBILITY CERTIFICATION

BYLAW: 14.5

FORMS: Transfer Release Letter SLC Eligibility Verification for Student-Athletes SLC Eligibility Certification for Competition

PURPOSE: To ensure all transfer student-athletes are certified as eligible to participate in intercollegiate athletics.

PROCEDURE: For all four-year transfers, the Compliance Office obtains a written release, participation information and progress toward degree information from the transferring institution.

For all transfer students, an evaluation of transfer credit is done by the Registrar’s Office. The Departmental Advisor or Department Head completes a degree plan so that percentage of degree can be computed by the Registrar’s Office. Prior to certifying a transfer student-athlete for competition, initial academic and amateur certification is verified on the Eligibility Center website. The Certifying Official determines if all transfer and progress toward degree requirements are met. An SLC Eligibility Verification for Student- Athletes is completed and signed by the Certifying Official (Registrar or Dean of Enrollment Management). It is maintained in the Registrar’s Office.

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All student-athletes being certified are placed on the SLC Eligibility Certification for Competition Form which is signed by the Certifying Official and the Director of Compliance. The original is filed in the Athletic Director’s Office and copies are maintained in the Registrar’s Office, in the compliance Office and copies provided to the Head Coach.

SCHOLARSHIP RENEWALS AND NONRENEWALS

BYLAW: 15.3.5

FORMS: Athletic Scholarship Award(Appendix A) Nonrenewal Letter

PURPOSE: To notify the student-athlete in writing of the student-athlete’s athletic scholarship status by July 1 prior to the academic year in which the scholarship will be effective.

PROCEDURE: The Compliance Office sends a list to the scholarship office of all student-athletes who are not being renewed or whose athletics aid is being cancelled. These students are notified by letter of their right to an appeal of this decision. The scholarship appeals committee handles the requests.

AUTOMOBILE REGISTRATION CHECK

BYLAW: 16.02.2

PURPOSE: To identify improper ownership or loan arrangements between boosters and student-athletes.

PROCEDURE: Spot checks of the reported information through campus police are conducted.

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OCCASIONAL MEALS

BYLAW: 16.12.1.5

FORM: Occasional Meal Request Form (Appendix M)

PURPOSE: To monitor occasional meals student-athletes receive throughout the year.

PROCEDURE: The coach submits the Occasional Meal Request Form to the Compliance office before a student-athlete or team is provided an occasional meal by a coach, staff member or a representative of the institution’s athletics interests. The coach provides the date of the meal, the host and location of the meal and the student-athletes that will be attending.

The information is kept by the Director of Compliance to monitor the number of occasional meals a student-athlete is receiving each semester.

DECLARATION OF PLAYING AND PRACTICE SEASON AND FIRST DATE OF COMPETITION

BYLAW: 17.01

FORM: Declaration of Playing and Practice Season Form (Appendix W)

PURPOSE: To acknowledge compliance with NCAA rules as it pertains to the length of practice and competition season.

PROCEDURE: Prior to the academic year beginning, the coach will complete and sign the Declaration of Playing and Practice Season Form. The Director of Compliance will also sign the form.

The form will be filed in the Playing and Practice section of the appropriate sports file.

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COUNTABLE ATHLETICALLY RELATED ACTIVITIES

FORM: Time Sheet - Countable Athletically Related Calendar (Appendix R)

PURPOSE: To monitor compliance with NCAA regulations governing the student- athlete’s involvement in athletically related activities.

PROCEDURE: This form is to be used by all sports programs in order to monitor compliance with the weekly NCAA limitations on the number of hours and days spent in athletically related activities, practices, and competitions each sport program spends each week.

SECONDARY / MAJOR VIOLATIONS

BYLAW: 19.02.2

PROCEDURE: All information is given to the Associate Athletic Director for Compliance to start the investigative process.

Information is reviewed to determine the following: 1. If it has merit 2. If it appears to be a major or secondary violation 3. What are the immediate eligibility issues

The Athletics Director is notified on every occasion. Head coach of the involved sport is notified even it they are not involved with the violation.

All relevant documents and records are obtained.

All interviews are conducted by the Associate Athletics Director for Compliance.

The athlete and coach should be interviewed last.

The final report is written by the Associate Athletics Director for Compliance and is sent to the Southland Conference office. The content of the final report identifies the following: 1. Involved individuals 2. The facts 3. Summary 4. Mitigation 5. Conclusion 6. Penalty 7. Eligibility issues

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All secondary and major violations are reported to the Athletics Director, the Faculty Athletics Representative, and the President. A copy of all violations are sent to them via campus mail. The Athletic Advisory Committee will be informed of all violations.

The report is then filed in the “Secondary Violations” or the “Major Infractions” file in the Compliance Office.

PRINCIPLES OF INSTITUTIONAL CONTROL AS PREPARED BY THE NCAA COMMITTEE ON INFRACTIONS

BYLAW: 6 “CONTROL” IS DEFINED IN COMMON-SENSE TERMS

In determining whether there has been a lack of institutional control when a violation of NCAA rules has been found, it is necessary to ascertain what formal institutional policies and procedures were in place at the time of the violation of NCAA rules occurred and whether those policies and procedures, if adequate, were being monitored and enforced. It is important that policies and procedures be established so as to deter violations and not merely to discover their existence after they have taken place. In a case where proper procedures exist and are appropriately enforced, especially when they result in the prompt detection, investigation and reporting of the violations in question, there may be no lack of institutional control although the individual or individuals directly involved may be responsible.

TICKET POLICY

Regulations: complimentary admissions shall be provided only through a pass list for individuals designated by the student-athlete. “Hard Tickets” shall not be issued. The institution shall be responsible for this administrative procedure, and the student-athlete’s eligibility shall be affected by involvement in action contrary to the provisions of 16.2.1.1 and 16.2.2.1(i.e., receipt of more than the permissible four complimentary admissions or the sale or exchange of a complimentary admission for any item of value). The Head Coach will inform the student-athlete before the first competition as to the dates and times to assign the student-athlete’s complimentary tickets.

Issuance Procedures: The individual utilizing the complimentary admission must present identification to the person supervising the use of the pass list at the admission gate. The individual then shall be provided with a ticket stub or other information of a specified reserved seat, directed to a specific reserved-seating area, or treated as a general- admission ticket holder.

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AGENT POLICY

NCAA rules state: “Any individual who contracts or who has ever contracted orally or in writing to be represented by an agent in the marketing of the individual’s athletic ability or reputation in a sport no longer shall be eligible for intercollegiate athletics within that sport. An agency contract not specifically limited in writing to a particular sport or particular sports shall be deemed applicable to all sports.

Securing advice from a lawyer concerning a proposed professional sports contract shall not be considered contracting for representation by an agent under this rule unless the lawyer also represents the student-athlete in negotiations for such a contract.

A proposed contract also may be reviewed by an authorized institutional career counseling panel, which may meet with the student-athlete and representatives of professional teams. Any individual, agent or organization representing a prospective student-athlete for compensation in placing the prospect in a collegiate institution as a recipient of athletically related financial aid shall be considered an agent or organization marketing the athletic ability or reputation of the individual.”

The following guidelines should be observed in order to ensure avoidance of any practice which might endanger his/her eligibility of good standing as a student-athlete:

1. Report any contact – personal, verbal or written – by anyone wishing to represent a student-athlete to his/her head coach or the Compliance Coordinator. Be certain to get names, addresses, and phone numbers of any such person.

2. Inform any agent or counselor that they should contact his/her coach or the Compliance Coordinator prior to any further contact. They will be informed of the “Agent Guidelines” at that time.

3. Remember the following critical points:

a. No verbal or written contract is permitted before eligibility is complete

b. Do not accept money or loans from any agent or counselor

c. Do not permit any agent or counselor to buy meals, clothes or anything of material value.

REPORT ANY CONTACT BY AN AGENT OR COUNSELOR!

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OUTSIDE COMPETITION

DURING THE ACADEMIC YEAR

A student-athlete is not eligible in his/her sport for the remainder of the year and the next academic year if, during the academic year, he/she competed as a member of any outside team in any non-collegiate, amateur competition. He/she may compete outside of his/her declared playing and practice season as a member or an outside team in any non- collegiate, amateur competition during any official vacation period published in the institution’s catalog. (Bylaw 14.7.1, 14.7.1.1 and 14.7.3)

SUMMER VACATION PERIOD

Participation during the summer vacation period requires written permission from the Athletics Director or his designee.

REDSHIRT / MEDICAL HARDSHIP POLICY

Every student-athlete is allowed five (5) years to compete four(4) years of athletic eligibility. This means that every student-athlete is allowed to redshirt one season of athletic participation. A redshirt is defined as a season during which a student-athlete does not participate in any intercollegiate competition for an institution that is a member of the National Collegiate Athletic Association. A student-athlete can be redshirted at any point during his/her athletic career. A student-athlete will use a season of intercollegiate eligibility when he/she:

• Represents an institution in any contest against outside competition, regardless of how the competition is classified (e.g. scrimmage or exhibition). • Competes in the uniform of an institution during an academic year, utilizes any apparel or equipment received from an institution for competition. • Competes and receives expenses (e.g. meals, transportation, room) from an institution for competition.

Should a student-athlete become injured in the 1 st half of the season and the injury result in the inability to compete the remainder of an athletic season, an institution may petition the NCAA for a medical hardship.(Bylaw 14.2.4)

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REDSHIRT MEDICAL HARDSHIP The term “redshirt” is used to describe a A medical hardship is for those student-athlete who does not participate student-athletes who have in competition in a sport for an entire sustained an incapacitating injury academic year. If the student-athlete or illness which prevented them Description does not compete during the academic from competing in the remainder of year, he/she has not used a season of the playing season that concludes competition. with the NCAA championship. MSU needs to complete a medical There is no official form to complete hardship waiver. MSU files all regarding a redshirt student-athlete. A medical hardship waivers with the student-athlete’s participation in Southland Conference office. The Form competition is recorded on the Southland Conference determines “Participation List” which is submitted to whether the student-athlete should the Compliance Office at the completion be granted an additional year of of a team’s season. competition as a result of his/her incapacitating injury or illness.

Seasons of Eligibility • Any competition, regardless of time, during a season in an intercollegiate sport shall be counted as a season of competition in that sport except as provided below. This provision is applicable to intercollegiate athletics competition conducted by a two- year or four-year collegiate institution at the varsity or subvarsity level. ○ Women’s volleyball and soccer: A student-athlete may engage in outside competition during the segment of the playing season that does not coincide with the NCAA championship. Preseason exhibitions/preseason practice scrimmages during initial year: During a student-athlete’s initial year of enrollment at the certifying institution, he or she may compete in preseason exhibition contests and preseason practice scrimmages (as permitted in the particular sport per Bylaw 17) without counting such competition as a season of competition. [14.2.3.1, 14.2.3.1.2, 14.2.3.1.3]

Medical Hardship Waiver • Hardship is defined as an incapacity resulting from an injury or illness that has occurred under all of the following conditions: The incapacitating injury or illness occurs in one of the four seasons of intercollegiate competition at any two-year or four-year collegiate institution or occurs subsequent to the first day of classes in the student-athlete’s senior year in high school; The injury or illness occurs prior to the completion of the first half of the playing season that concludes with the NCAA championship; and

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The injury or illness occurs when the student-athlete has not participated in more than three contests or dates of competition (whichever is applicable to that sport) or 30% (whichever number is greater) of the institution’s scheduled or completed contests or dates of competition in his or her sport. Only scheduled or completed competition (including exempted events but excluding scrimmages and exhibition contests identified as such in the legislation) against outside participants during the playing season that concludes with the NCAA championship, or, if so designated, during the official NCAA championship playing season in that sport (e.g., spring baseball, fall soccer), shall be countable under this limitation in calculating both the number of contests or dates of competition in which the student-athlete has participated and the number of scheduled or completed contests or dates of competition during that season in the sport. [14.2.4] [New Legislation] • The injury or illness does not have to be the direct result of the student-athlete’s participation in organized practice or game competition. [14.2.4.3.2] • A student-athlete who suffers an injury in the first half of the season that concludes with the NCAA championship or who suffers an injury subsequent to the first day of classes in his or her senior year of high school attempts to return to competition during the second half of that season and then is unable to participate further as a result of aggravating the original injury does not qualify for the hardship waiver. [14.2.4.3.5] A student-athlete does not qualify for a hardship waiver if he/she engages in any outside competition during the second half of the playing season including competition not representing MSU. • All hardship waivers must be supported by contemporaneous or other appropriate medical documentation from a physician (i.e., a medical doctor) who provided care at the time of the injury or illness. [14.2.4.3.3] Medical documentation for hardship waiver cases involving psychological or mental illnesses may be provided by an individual who is qualified and licensed to diagnose and treat the particular illness (e.g., psychiatrist, psychologist.) ○ Documentation from an individual other than a physician (e.g., chiropractor, physical therapist, athletic trainer) may only be used to support the medical doctor’s documentation. • A hardship waiver may be based on pregnancy, or drug or alcohol abuse when proper medical documentation is presented that the student-athlete was unable to compete for the remainder of the traditional playing season.

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Athletic Transfer Appeals Committee Hearing Procedures (Effective May, 2005)

I. Composition The Committee shall consist of the Dean of Students (chair), Assistant Dean of Students (vice chair), a faculty representative appointed by the Athletics Department, an elected officer of the Student Government Association appointed by the SGA President, and a student athlete appointed by the Athletics Department.

II. Participants The Athletics Compliance Officer, program sport head coach, and student athlete requesting relief may be called upon to speak before the Committee. The student athlete may also be accompanied by a personal advisor as long as said advisor is not an employee of the University, relative of an employee of the University, or a financial contributor to athletic programs of the University. The personal advisor may advise the student athlete but is strictly prohibited from speaking on behalf of the student athlete in any way during the proceeding.

II. Quorum The committee shall obtain quorum when at least one student representative, one administrator/faculty representative, and the chairman are present.

III. Call to Order & Decorum The Chairman shall call the hearing to order, noting the time, date, and location of the hearing, and identifying a secretary to record minutes of the open session proceedings. The Chairman shall then introduce all members of the Committee, and will also identify other participants in the hearing. The Chairman reserves exclusive authority to maintain appropriate order within the hearing. The Chairman may expel any person from the hearing who demonstrates improper decorum toward the Committee or its processes, and may further continue the hearing in the absence of said expelled persons.

IV. Opening Statement The Chairman shall begin the hearing by calling upon the Athletics Compliance Officer to brief the Committee on the specific nature of the case before the Committee, University athletics policies, state and federal laws, and NCAA regulations relative to the case. The Chairman shall remind the Athletics Compliance Officer that providing false information to the Committee is grounds for disciplinary action by the University.

V. Presentation by Student Athlete The Chairman will recognize the student athlete and will provide for a fifteen minute presentation of facts, information, and basis for the student’s appeal to the Committee. The Chairman shall remind the Student Athlete that providing false information to the Committee is grounds for disciplinary action by the University. The Chairman may, with majority vote of the Committee members present, extend this time up to an additional ten minutes.

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VI. Presentation by Program Sport Head Coach The Chairman will recognize the student athlete’s coach and will provide for a fifteen minute presentation of facts, information, and basis relative to the student’s case to the Committee. The Chairman shall remind the Program Sport Head Coach that providing false information to the Committee is grounds for disciplinary action by the University. The Chairman may, with majority vote of the Committee members present, extend this time up to an additional ten minutes.

VII. Questions by Committee The Chairman will provide an appropriate period for the Committee members to ask questions of the student athlete and program sport head coach at the conclusion of both presentations .

VIII. Closing Statements The Chairman will provide five minutes for the student athlete to make a final closing statement. The Chairman will provide five minutes for the program sport head coach to make a final closing statement.

IX. Deliberation & Decision The Committee shall convene into closed session to deliberate the case. No notes or record of the discussion shall be kept. A majority vote of the committee members, within the closed session, shall constitute a decision.

X. Announcement of Decision The Committee shall reconvene into open session with a call to order by the Chairman. The Chairman shall verbally inform the student athlete of the Committee’s finding, including the vote outcome, and shall direct the Athletics Compliance Officer to provide formal written notification to the student athlete by regular mail within three business days. The decision of the Committee is final.

XI. Adjournment The Chairman shall call for adjournment.

XII. Disposition of Minutes The Chairman shall provide to the Athletics Compliance Officer a written copy of hearing minutes within three business days.

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205 – MEDICAL SERVICES AND ATHLETIC TRAINING ROOM

STAFF RELATIONS

Physicians and Medical Advisors

The Athletic Training Staff will cooperate completely with any medical advisors working with the Athletic Training Department. The medical advisory staff for the Department of Athletics, at this time, includes numerous medical consultants.

Visiting Athletic Trainers

Members of the Athletic Training Staff will conduct themselves according to the manner outlined in the NAATA Code of Ethics. Athletic Trainers of visiting teams are to be extended every courtesy during their visit to McNeese State University.

Coaches

Coaches will be kept fully informed as to the health status of student-athletes throughout the season. This will occur either by personal conversation or by a written report sent directly to the coach. All coaches, graduate assistant coaches, and volunteer coaches must be CPR/First Aid certified and act as a first responder in the absence of a certified athletic trainer. This certification must be completed within 3 months of hiring and recertification must occur on a yearly basis.

MEDICAL SERVICES AND CARE

Injuries must be anticipated in any type of athletic activity. Almost without exception, every sport assumes some degree of risk. Therefore, when an injury does occur to a student- athlete participating in the intercollegiate athletics program, the following medical services, care, and supervision are available:

Financial Coverage of Medical Care – Insurance

It is extremely important that the Department of Athletics policies and procedures related to insurance and financial responsibility be understood by and communicated to all student- athletes as well as their respective parent(s) and/or guardian(s). there is a mutual responsibility shared by all parties to adhere to these policies and procedures to ensure the proper processing and prompt payment of expenses related to the care and treatment of illness and injury. This section outlines the rights and responsibilities of student- athletes regarding athletic healthcare. It is imperative that the student-

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athlete read and understand this information so that they know what to expect and what is expected of them in the event they suffer an injury or illness. This information will be shared with student-athletes at the beginning of each semester.

Medical Referral Policies

A. Except in emergencies, a staff athletic trainer MUST screen all conditions prior to referral to a physician or other consultant. This policy assures proper and immediate care, close follow-up treatment, and smooth injury management for the athlete and the McNeese State University Sports Medicine Staff.

B. The Sports Medicine Staff will make all referral appointments. Transportation to medical facilities/offices located off-campus will be provided by the Sports Medicine Staff ONLY if the athlete is unable to arrange personal transportation.

C. Medical care and treatment of all student-athletes will be done through physicians, consultants, and healthcare resources associated with McNeese State University Sports Medicine team.

D. A consultation between the parent(s) and/or guardian(s) of any student-athlete and the McNeese State University Sports Medicine Staff will be arranged whenever requested. All decisions regarding medical approval or disqualification in the intercollegiate athletic program will be made solely by the McNeese State University associated physicians and/or consultants.

E. The McNeese State University Sports Medicine Staff reserves the right to require referral to an outside medical agency for the evaluation, treatment, and/or rehabilitation of any problem not related to athletics.

F. Any student-athlete incurring an illness at a time outside the dates of traditional or non-traditional seasons, may be required to report to the Watkins infirmary for treatment.

Medical Expense Payment Policies

A. All participants are required to provide proof of existing medical insurance in conjunction with having their initial or annual physical examination. This policy should provide benefits for athletic related injury. A front and back copy of the participant’s primary insurance card must be on file with McNeese State University Sports Medicine Department before the student-athlete will be allowed to participate in any practice or competition. A fax transmission of insurance information or policyholder’s signature may be accepted if properly authorized.

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B. The McNeese State University Department of Athletics will ONLY be financially responsible for injuries occurring while a student-athlete is representing the University in an official intercollegiate athletics activity which is supervised by a coach. Illnesses or injuries outside official practices, formal workouts, or scheduled games are not covered by the McNeese State University Department of Athletics. Such incidents are the financial responsibility of the student-athlete and/or respective parent(s) and/or guardian(s). Care for illnesses such as colds, flu, etc. will only be covered during a sport season in which the student-athlete is engaged in formal full-team practices supervised by a coach.

C. In accordance with NCAA regulations, the Department of Athletics is not allowed to support financially any injuries or illnesses sustained by student-athletes not directly related to participation in Intercollegiate athletics. As such, all student-athletes are encouraged to obtain the Health and Accident Insurance Plan for Students. The student-athlete may choose to obtain coverage through a private carrier.

D. The McNeese State Department of Athletics requires that bills or claims be submitted first to the primary health insurance company of the student-athlete and/or of his/her parent(s) and/or guardian(s). The McNeese State University Department of Athletics retains a secondary excess policy. This secondary policy will pay ONLY AFTER primary insurance has been engaged and only for athletic-related injuries or illnesses.

E. Payments or reimbursement checks which are sent to policyholders by insurance carriers and intended for payment of medical expenses are funds which are the responsibility of the policyholder to apply fully to payment of such expenses by the policyholder. The McNeese State University Department of Athletics will not be responsible for charges not paid by the policyholder in these circumstances.

F. Student-athletes and/or parent(s) and/or guardian(s) should review the details of their insurance plan to make sure it provides adequate coverage for injuries and illnesses, understand their insurance company’s claim filing procedure, and what must be done if injuries or illnesses occur while away from home. Student-athletes should carry their insurance ID card (and prescription card, if one exists) on their person.

G. It is the responsibility of the student-athlete and/or parent(s) and/or guardian(s) to inform the Sports Medicine Staff of any peculiarities and changes in his/her medical insurance coverage (i.e. HMO, PPO). If services are rendered while there is a lapse in coverage, the student-athlete and/or parent(s) and/or guardian(s) may be responsible for all charges incurred during this lapse. Please let the Sports Medicine Staff know of any questions that may arise concerning the medical coverage of a student-athlete.

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H. All requests made by insurance carriers for applicable information will be handled in the most expedient and timely manner possible. Student-athletes and parent(s) and/or guardian(s) have the responsibility to immediately notify Sports Medicine office with all requests, letters, claims, and or billing related to insurance for care and treatment related to insurance for care and treatment received by the student- athlete from healthcare providers and insurance companies. This policy will ensure timely handling of all matters.

Special Circumstances

Special circumstances which may arise that are not covered by these policies will be reviewed on a case by case basis and a final decision will be rendered by the head athletic trainer on any action and disposition.

Procedure for the Care of Athletic Injuries

Any student-athlete who has suffered an injury or illness should make it known to the Athletic Training staff.

Any student-athlete requiring medical diagnosis or treatment for injuries or other related medical problems while participating in the intercollegiate athletics program should report this injury or problem to the athletic trainer assigned to his/her sport. The athletic trainer will then administer first aid and make arrangements for consultation, if needed.

If the team physician is on the site or is called for consultation and diagnosis, he/she will prescribe treatment. If the prescribed treatment is available in the athletic training room, the student-athlete is required to be treated in the athletic training room under the supervision of the athletic training staff.

If the team physician believes the injury is of the nature or severity that requires the consultation of another medical specialist, referrals will be made as soon as possible by the team physician or a member of the athletic training staff.

If the student-athlete is not satisfied with his/her injury diagnosis or recovery progress, he/she should notify the Head trainer of Sports Medicine. If necessary, arrangements will be made for a second opinion and the Department of Athletics will cover the expenses in the usual manner. However, the Athletic Department will not cover the expenses of other physicians, hospital bills, etc. when the student-athlete has not been referred by the athletic training staff or team physician.

Medical records are maintained in the athletic training rooms for all student-athletes participating in the intercollegiate athletics program. The athletic training staff and the team physician, when needed, are the final authority on when an injured or ill athlete may return to practice or competition. HIPPA guidelines are strictly enforced.

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News Media

All of the information gathered and kept private by the athletic training department is highly confidential and is protected by the Federal Right to Privacy Act (HIPAA). A student-athlete must sign a waiver for release of any information to any family member, media source, healthcare professional, or professional scout. All questions from the news media will be referred to the head athletic trainer. After a release of information has been granted by the student-athlete, the athletic trainer may answer questions. Unless other arrangements are made, no information whatsoever regarding the health status of any student-athlete will be released by the athletic training department.

Injury Records

The athletic training department will keep a record of all injuries, illnesses, and surgical procedures along with daily injury records and daily treatment records. All medical records will be secured under double-locked conditions as per HIPAA regulations. All computer records will be password protected per HIPAA regulations.

Medical Personnel

The athletic training staff consists of a head athletic trainer, two assistant athletic trainers, two graduate assistant athletic trainers, and several student athletic trainers. The head trainer and all assistant athletic trainers are certified by the National Athletic Trainers’ Association and licensed or to be licensed by the State of Louisiana.

Certified Athletic Training Staff:

Jim “Doc” Murphy Head Athletic Trainer J.D. Boudreaux Assistant Athletic Trainer Malia Garza Assistant Athletic Trainer

Athletic Training Students

Athletic training students must be accepted into the Athletic Training/Sports Medicine curriculum. Upon admission, each student will be assigned a primary sport responsibility and work under the supervision of a certified athletic trainer.

Athletic training student scholarships will be reviewed on a semester basis. These scholarships are available only to athletic training students who are working with intercollegiate athletics teams and have maintained their academic standards.

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APPROVAL FOR PARTICIPATION IN INTERCOLLEGIATE ATHLETICS

The NCAA requires that student-athletes have a full pre-participation physical examination prior to the first year of athletic competition. The NCAA requires that all student-athletes receive a medical recheck screening annually thereafter. All outside pre-participation exams must be submitted to and approved by McNeese State University sports medicine department.

No student-athlete at McNeese State University may participate in intercollegiate athletics without a FULL, ANNUAL pre-participation physical examination. This annual physical examination should be concluded, and all areas be cleared by a licensed physician, before the student-athlete may participate in practices or competition.

Each head coach is required to submit their roster of scholarship and non-scholarship student-athletes to their assigned certified athletic trainer a minimum of 7 days prior to the start of their pre-season physicals. The athletic training department will make the necessary arrangements for the pre-participation physical examinations for the student- athletes.

The coach will be informed of the date and time of pre-participation physical exams. It is the head coach’s responsibility to see that his/her student-athletes attend their scheduled pre-participation physical exam. If a student-athlete fails to attend his/her pre=participation physical examination, the student-athlete will remain ineligible until the pre-participation physical examination is completed.

It must be clearly understood that all student-athletes must receive medical clearance before participating in intercollegiate athletics. Failure to receive medical authorization to participate in intercollegiate athletics shall immediately disqualify any student-athlete from all competition.

In conjunction with the pre-participation physical examination, the student-athlete will also disclose his/her previous injury or illness record, past medical history, and family history. Failure to disclose any injury or illness, past or present, relieves the athletics department of all liability in the event the student-athlete sustains a subsequent injury or re-injury to the affected part.

Note: It will be the coach’s responsibility regarding liability if a student-athlete participates without having a pre-participation physical examination.

ATHLETIC INJURIES AND ILLNESS PROCEDURE

If a student-athlete is injured or ill and is restricted from athletic participation, he/she must be granted clearance by the certified athletic trainer or team physician to resume physical activity.

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All injuries and illnesses should be reported to the athletic training staff. All student- athletes needing medical attention for illnesses will be referred by the athletic training staff. Any student-athlete that reports to a healthcare professional or emergency room without prior approval from athletic training staff, except in the case of extreme emergency , will be responsible for the financial obligation for treatment received.

Coaches are not permitted to refer student-athletes to any healthcare professional or any medical facility except in the case of extreme illness or injury when a member of the athletic training staff is not available. All athletic injuries and illnesses will be handled by the athletic training staff without interference from the coaching staff.

If a student-athlete is injured during a practice session, workout session or contest, the athletic training staff will proceed to his/her aid as quickly as possible, evaluate the student- athlete, and proceed with the appropriate, immediate care. The coach will be informed as quickly as possible regarding the student-athlete’s injury and availability for that particular practice, workout, or contest.

All therapeutic treatment, if necessary and available, will be administered by the athletic training staff.

In the case of an emergency, the athletic training staff will administer the necessary emergency care until EMTs(Emergency Medical Technicians) or a team physician arrives. COACHES SHOULD NOT UNDER ANY CIRCUMSTANCES REQUEST THE REMOVAL OF A STUDENT-ATHLETE OR ATTEMPT TO MOVE HIM/HER IF AN INJURY HAS OCCURRED TO THE STUDENT-ATHLETE’S HEAD, NECK, OR BACK.

Coaches are not to interfere with the athletic training staff and their management of emergency situations.

PRACTICE AND COMPETITION COVERAGE

The McNeese State University Sports Medicine Department has designed and implemented an Emergency Management Plan in accordance with NCAA guidelines. Each certified athletic trainer is required to follow the Sports Medicine Department emergency management Plan. The Head Trainer of Sports Medicine reviews the plan annually in order to update changes in procedure, venue, personnel, and emergency contact information.

Contact/Non-contact Event Coverage

For all contact sports (Football, Men’s Basketball, Women’s Basketball, Softball, Baseball, and Women’s Soccer) a certified athletic trainer is required to be in attendance for in- season workouts and out-of-season workouts.

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For non-contact sports either a certified athletic trainer, a team coach, or a strength and conditioning coach who is certified in CPR, First Aid, and AED(automated external defibrillator) usage will be present during in-season workouts, out-of-season workouts, weight-lifting sessions, and skill sessions.

Lightning Safety Protocol

In creating a Lightning Safety Protocol for athletic events at McNeese State University, the Sports Medicine Staff has applied both NCAA and NATA (National Athletic Trainers’ Association) guidelines. The following plan of action should be used in the event of the threat of severe weather.

1. The most senior certified athletic trainer will establish a chain of command. He/she will be in charge of clearing individuals from the field and directing them to a safe shelter.

2. The most senior certified athletic trainer will designate a weather watcher (one person to monitor weather patterns by sight, radio, television, internet, etc.) The watcher must be able to contact the parties involved and keep them apprised of the situation. He/she will use the following monitoring methods.

a. When using the “flash to bang” count, begin counting on the lightning flash, and then stop counting when the associated clap of thunder is heard. Divide the time to thunder (in seconds) by 5 to determine the distance (in miles) to the lightning flash. The McNeese State Sports Medicine Staff recommends seeking shelter when the flash to bang count reaches 6 miles. b. Radio monitoring can be accomplished by tuning to KYKZ FM 96.1. c. Internet monitoring can be accomplished by accessing www.nws.com . d. Television monitoring can be accomplished by accessing KPLC TV 7.

3. Designate a safe shelter for each venue: a. Football stadium and practice field – go to the fieldhouse locker room. b. Basketball – Remain in Burton coliseum c. Baseball –Go to clubhouse d. Tennis – Go to Recreational Complex e. Softball - Go to Hodges Fieldhouse f. Track and Field – Go to Track Fieldhouse g. Volleyball – Remain in Memorial Gym h. Soccer – Go to Hodges Fieldhouse

“If a safe shelter is not available, assume the lightning safe position – crouch on the ground, weight on the balls of the feet, feet together, head lowered, and ears covered. You want as little area in contact with the ground as possible. DO NOT lie flat on the ground or take shelter under a tall tree.

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4. Once activity has been postponed, wait at least 30 minutes following the last sound of thunder or lightning flash to resume activity.

5. When managing victim of lightning strike, observe the following basic first aid steps:

a. Survey the scene b. If possible, move the victim to a safe location (victims do not carry a residual charge. c. Evaluate airway, breathing, and circulation. Begin CPR if necessary. d. Activate EMS e. Secondary survey: treat for shock, hypothermia, fractures, burns, etc.

6. All individuals have the right to leave an athletic site in order to seek a safe structure if they feel in danger or impending lightning activity, without the fear of repercussions or penalty.

EMERGENCY PLANS FOR ALL SPORTS VENUES

Emergency personnel: Certified athletic trainer and/or student athletic trainer(s) on site for practice and competition; additional sports medicine staff accessible from athletic training facility, M.D. on site for competition (Burton coliseum, Football stadium); paramedic crew on site for competition (Burton Coliseum—stationed on floor by Southwest corner seating section, Football Stadium—stationed in Southeast end zone); ambulance for competition (Burton Coliseum—positioned outside southwest side of building; Football stadium— positioned by ramp at southeast end zone).

Emergency communications: Cellular phone carried by ATC; fixed telephone line in athletic training rooms (475-5206; 475-5944).

Emergency equipment: supplies (trauma kit, splints, spine board) located in baseball training room, on football field, in Memorial gym athletic training room, additional emergency equipment is accessible from Dowell Fontenot athletic training facility.

Role of First Responders:

1. Immediate care of the injured or ill student-athlete

2. Emergency equipment medical retrieval

3. Activation of emergency medical system (EMS)

a. Call 911

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1. Provide name, address, and telephone number 2. Provide number of individuals injured; condition of injured person(s) 3. Tell operator about first aid treatment already administered 4. Give specific directions and any other information as requested 5. Do not hang up first

b. Notify campus police at 475-5711.

4. Direct EMT personnel to scene

a. Open appropriate gates or doors

b. Designate individual to flag down EMT and direct them to the scene

c. Scene control: limit the scene to first aid providers and move bystanders away from the area

5. Notify team physician

ATHLETIC TRAINING ROOM RULES

1. Report all injuries and illnesses to an Athletic Trainer as soon as possible. 2. Treat Student Athletic Trainers with respect and remember they are an extension of the Sports Medicine Staff and need to be treated accordingly. 3. Absolutely no food or drinks in the Training Room. 4. Do not take it upon yourself to self-treat in the Training Room. 5. Be on time for appointments. If you are unable to keep a treatment appointment, please let an Athletic Trainer know. 6. No tobacco in the Training Room (NCAA Policy). 7. In season, athletes will be treated first. Please attempt to schedule an appointment with an Athletic Trainer. 8. This is a co-ed facility. Please keep that in mind when coming to the Training Room for treatment. 9. No cleats in the Training Room or Taping Room. 10. No shoes on the treatment tables. 11. No bags or backpacks in the Training Room. 12. No profanity, horseplay, or loud talking. 13. The Training Room is not a meeting place. Only come into the Training Room if you need to see an Athletic Trainer or require a service provided by the Sports Medicine Staff.

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14. If you need care for an open wound, please go to the Taping Room. 15. Please shower before coming to the Training Room for evaluation or treatment unless otherwise instructed by an Athletic Trainer. 16. Equipment is for rehabilitation only. Use only equipment designated by an Athletic Trainer. 17. Check-in with an Athletic Trainer prior to working out. 18. Please wear appropriate footwear when utilizing equipment.

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206- STRENGTH AND CONDITIONING

The McNeese State University strength and conditioning program is dedicated to the pursuit of excellence. We are committed to the development of the finest strength and conditioning program here at McNeese State University. This includes developing the most professional staff and administering the most comprehensive, efficient and effective collegiate program. Our goal is to maximize the athletic potential of each student-athlete by:

• Providing an expert staff educated in and determined to render the most up-to-date and effective strength and conditioning procedures to MSU athletics;

• Developing individualized programs based on scientifically proven principles tailored to the needs of each athlete;

• Administering comprehensive programs which address strength, power, acceleration, speed, agility, core development, flexibility, conditioning, and nutrition and are designed to develop the total athlete;

• Monitoring both team and individual progress;

• Reducing the risk of injury by strengthening weaknesses and working closely with team doctors and trainers through the rehabilitation process;

• Enhancing each individual’s self-confidence, sense of well-being, and overall physical health;

• Instilling a strong work ethic, discipline and will of heart, which will carry over to the field of competition and life.

STRENGTH AND CONDITIONING PROGRAM

Because physical well being is essential to success both as a student and as an athlete, the athletics department takes responsibility for helping each athlete to reach and maintain optimum physical condition. To achieve this goal, a comprehensive strength and conditioning program has been established to decrease the possibility of injury or re-injury.

However, should an injury occur, the department is committed to the athlete’s complete rehabilitation. In this instance, the athletic sports medicine staff and strength staff will work together to help the athlete rehabilitate and re-condition.

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All intercollegiate athletic teams have access to the strength training facility and a strength training program. Each program addresses flexibility, strength, power, and conditioning on both a team and individual basis.

Motivation

We must develop strong relationships with each athlete. This is a critical building block in motivating each athlete to physically develop to his or her full potential.

• Be personable. Develop professional relationship with athletes and get to know our athletes as people. • Be enthusiastic. • Create a positive and fun atmosphere the athletes will enjoy. • Be a great teacher of the technical lifts. • Provide a tremendous amount of positive feedback. • Offer constructive criticism. • Treat all athletes equitably.

GENERAL RESPONSIBLIITIES OF STRENGTH AND CONDITIONING STAFF

• Be an ambassador of MSU and the MSU athletic program.

• Look, act and be professional. No bleached hair or earrings (men); wear shirts tucked in, and no hats in weight room when working with athletes.

• Work hard! We cannot expect the athletes to outwork us.

• Present all memos, emails, testing results, proposals and requests in a professional way—typed.

• Wear MSU assigned gear when coaching. Athletes need to be able to identify you as someone who can assist them.

• Keep office space (Your office, desk and work space) “recruiting ready” 100% of the time. Everything must have a “place” when it is not being used, put it in its place.

• All communication regarding administrative issues must go through the Director of Athletics.

• At all times, demonstrate courtesy toward others in the weight room.

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• Be assertive and demanding of our athletes. It is critical that athletes DO EVERYTHING RIGHT ALL THE TIME.

• Make sure our athletes are using the correct weight and good technique and are working hard.

• Report any weight room related injuries to the Head Athletic Trainer as soon as possible.

• If you recommend the use of steroids or an illegal substance to any athlete, you will be terminated.

• If you know of any athlete that may be taking steroids, or any illegal substance, report it confidentially to the Head Athletic Trainer.

• Strength staff personnel are discouraged from dating any student-athlete. Remember, you are a coach and they are athletes you work with daily. Make your relationships professional.

• Learn and teach proper lifting and spotting techniques on all lifts.

• Be alert for bars that are not properly loaded, or any other potential risks of injury. Take measures to eliminate these injuries and risks.

• Do not ever allow any weights to be out of place.

• Profanity and foul language will not be tolerated.

• Assist in the general maintenance and cleaning of the strength facility and equipment.

• Learn emergency procedures.

• Enforce weight room policies and rules at all times.

• Develop a professional relationship with the athletes and coaches with whom you work.

• Be on time.

• Maintain a POSITIVE ATTITUTE.

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• Question and be critical behind closed doors – Support and back 100% outside those doors.

• Be responsible.

• Take Initiative.

STRENGTH AND CONDITIONING FACILITIES

If you would like your team to workout in the weight room as a group, you must schedule a time with the Head Strength coach. There may be times during regular hours when the weight room is filled to capacity and unscheduled teams or individuals will not be allowed to lift.

If a team needs to have access to the room outside regular hours, appointments must be made with the Strength coach.

When the weight room is open, a strength coach must be present. ATHLETES MUST NOT BE IN THE WEIGHT ROOM UNSUPERVISED.

The strength program provides the best training available while maintaining the highest safety standards. One of the reasons athletes lift weights is to become stronger and more injury resistant. The weight room is not a place where injuries should occur. If an injury should occur, contact the Head Athletic Trainer immediately.

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207 – RECRUITING

McNeese State University (MSU) recognized the importance the official visit plays in the recruiting process. The visit offers an opportunity for coaches and prospective student- athletes to understand and focus on the importance of the academic mission of the institution. Prospects can then make an informed decision on how an education at the University will prepare them for their vocations and future contributions to society.

The University is committed to conducting prospects’ campus visits without recruiting abuses and to avoid even the perception of impropriety. The University shall use best efforts to comprehensively educate all groups involved in the conduct of recruiting visits and shall investigate all allegations of recruiting related misconduct. A set of internal controls sufficient to monitor compliance and ensure public confidence has been established and will be periodically reviewed for effectiveness. If applicable NCAA, SLC, University or criminal policies are violated, immediate disciplinary action shall be taken. Such action could include termination of University employment and permanent los of eligibility for prospects or student-athletes.

RECRUITING MATERIALS

BYLAW: 13.4

All printed recruiting materials must be in accordance with NCAA rules and must be approved in advance by the Athletics Compliance Coordinator. The Compliance Coordinator will keep the coaches and staff updated on NCAA rules regarding recruiting materials.

OFFICIAL VISITS

BYLAW: 13.6

FORMS: OFFICIAL VISIT PACKET - Official Visit Request Form Official Visit Check List Official Visit Notification Letter Official Visit Limit, Graduation Rate, and List of NCAA Banned Substances Notification Official Visitation Form Official Visit Exit Interview Form

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PURPOSE: To record and monitor a prospective student-athlete’s activities and expenses during the official visit, to notify a prospect at the time of the invitation of the five-visit limitation, to ensure the student host under- stands the guidelines related to the permissible use of the entertainment money set by the NCAA which must be followed during the prospect’s official visit and that the student host has attended a student-athlete host seminar that was conducted by a member of the compliance staff.

PROCEDURE: The Official visit request form is completed and sent to the Compliance Office along with high school transcripts and test scores, and an itinerary for the visit. Also, documentation that the prospective student- athlete has registered with the NCAA Eligibility Center and has been placed on MSU institutional request list. This form must be signed by the Athletics Compliance Coordinator or Compliance Assistant before a prospect can come to campus for an expense paid visit. (Bylaw 13.6.13.6)

The official visit notification letter, official visit limit, graduation rate, and list of NCAA banned substances notification, official visitation form and the official visit exit interview form are completed and signed by the prospect student-athlete and returned to the recruiting coach.

OFFICIAL VISITS – INSTITUTIONAL LIMITATION

BYLAW 13.6.2.6

PURPOSE: To ensure that certain sports do not exceed the institutional official visit limitation set by the NCAA.

PROCEDURE: Official visits by prospects are recorded in sports notebooks.

There are limitations set by the NCAA for the following sports:

Football----56 visits

Basketball---12 visits

Baseball---25 visits

The official visit notebooks are audited to ensure that the limitations are not exceeded.

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Host’s Responsibilities

Recruiting visit legislation, policies and any applicable laws will be thoroughly reviewed with student-athletes prior to service as a host. These student-athletes will have the opportunity to ask questions regarding policies. Student-athlete hosts will then be held responsible for full compliance with the policies, for representing the institution in accordance with its stated mission for recruiting visits, and for avoiding even the perception of impropriety during recruiting visit activities.

Pre-communication with prospects and parents or legal guardians.

Pre-communication with prospective student-athletes and parents and legal guardians shall be included in efforts to educate all groups involved in the conduct of recruiting visits. The University’s recruiting visit policies applicable to student-athlete and prospective student- athlete conduct and expectations will be forwarded to prospects in advance of official visits (e.g., with visit itineraries or advisement of NCAA banned drug list). This is the responsibility of the Head Coach/Administrative Assistant.

Forms and receipt policies used for prospects and student hosts.

The Conference Official Visit Form (Form 11) was enhanced to include a required affirmation that student-athlete hosts understand and have received recruiting visit policies when they obtain host monies. This form also requires a detailed account of official visit accommodations, activities and expenditures, as well as official visit exit interview questions. Written exit interviews shall be administered to all prospects making official visits to ensure strict compliance with visit policies.

Participation of head coaches to communicate standards and policies.

Head coaches must be a fundamental participant in the recruiting visit process. Head coaches are ultimately responsible for ensuring that recruiting visits in their programs are in full compliance with recruiting visit legislation, policies and applicable laws. Head coaches must be committed to and effectively communicate the policies to any individuals (e.g., student-athlete hosts, assistant coaches, student managers and athletics staff) involved in recruiting visits.

Recruiting visit activities. Entertainment Activities All recruiting visit activities will be in full compliance with NCAA, Conference and institutional legislation and with all laws and ordinances of the institution’s locale. Such prohibitions include but are not limited to the underage use of alcohol and the use of illegal drugs. In addition, sex shall not be used as a recruiting device and sexual harassment shall not be tolerated. Finally, gambling and gaming activities and the use of strippers, gentlemen’s clubs or an equivalent entity are strictly banned from recruiting visit activities. Violations of these provisions will result in immediate and appropriate disciplinary action, which could include permanent loss of eligibility.

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Recreational Activities Participation in Athletics Activities while on unofficial/official visits . Coaches are not permitted to observe prospects taking part in “pick-up” games/voluntary activities. Bylaw 13.11.1 Recreational activities or physical workouts are permitted provided they are not observed by members of the athletics department coaching staff and are not designed to test the athletic ability of the prospect. Bylaw 13.11.2.2

Applicable sanctions, including a provision for an annual report of violations to the conference office (to the NCAA in the case of independents).

The membership shall submit secondary violations of recruiting visit policies to the Conference office in the same manner as other secondary violations are reported. The Conference office shall provide the NCAA with an annual report of all secondary violations, including those involving recruiting visit policies. After investigation, any major or suspected major violation shall also be reported to the Compliance Committee via the Conference office.

The Compliance Committee is charged with ensuring all violations are adequately addressed, including that appropriate sanctions are self-imposed and that procedures are established to avoid similar future violations. The reporting institution is able to appeal Compliance Committee actions to the full Conference Advisory Council. After Compliance Committee processing, the Conference Office shall submit all violations to NCAA Enforcement for further processing.

PURPOSE OF POLICY

The purpose of this policy is to define the guidelines and expectations of all recruiting practices and procedures at MSU. The policy will guide Athletic Department staff, current student-athletes, representatives of athletic interest and any other constituencies involved in the recruiting process.

The policy will set a foundation of personal accountability on the part of prospects, student- athlete hosts (Hosts), coaches and Athletics Department staff members while prioritizing student-athlete welfare in the recruiting process.

The following guidelines have been established to ensure the hosting of Prospects is conducted in a manner consistent with National Collegiate Athletic Association (NCAA) rules, Southland Conference (SLC) guidelines, MSU regulations, and local laws.

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RESPONSIBILITIES

Academics

1. Transcripts and test scores must be on file prior to an official visit. 2. The prospect must be registered with the NCAA Initial Eligibility Center before an official visit.

Coaches

1. The coaching staff will communicate the official visit policies and procedures to the prospect, parents or guardians of the prospect, host and other constituencies involved with the visit. 2. Coaches will provide the prospect with a detailed itinerary and official visit guidelines before or upon arrival. 3. The recruiting or head coach will sign off on the Official Visit Form indicating each official visit was in compliance with NCAA bylaws, SLC guidelines, MSU policies, and local laws. 4. The coaching staff is responsible for the completion of all forms associated with the visit.

Student Hosts

1. All prospective Hosts must be educated on hosting a student-athlete prospect. 2. A student host may receive a maximum of $30 per day to cover all actual costs of entertaining a prospect and $15 per day for additional prospect. At no time may cash be given to a prospective student-athlete. 3. Upon concluding hosting duties each Host will sign the Official Visit Form indicating compliance with NCAA bylaws, SLC guidelines, MUS policies, and local laws.

Compliance Office

1. Conduct host training. 2. Keep official visit records and related forms (See “Forms” section below). 3. Have a copy of prospect’s transcript and test scores on file. 4. The Compliance Office will monitor and continually educated student-athletes, coaches, and other athletics department staff involved directly or indirectly with recruiting. 5. Review and investigate, as necessary, any violations reported by athletics department administrators, coaches, student-athletes, hosts or prospects.

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GUIDELINES FOR OFFICIAL VISIT

All activities and events taking place during an official visit must be in accordance with MSU policies, SLC guidelines and NCAA rules and regulations. All MSU coaches bringing prospects to campus for official visits will develop a written itinerary of their visit to limit unstructured time and ensure appropriate supervision of the prospects. An official visit shall not exceed 48 hours. The 48-hour time period begins once the prospect arrives on campus. Unless a coach transports the prospect by automobile, in which case the 48 hours begins at time of contact. At the completion of the 48-hour visit, the prospect must leave campus immediately; otherwise MSU cannot pay expenses incurred by the prospect upon departure from the institution’s campus, including the cost of return transportation.

Transportation

MSU may pay the prospect’s actual round-trip transportation costs for his or her official visit to its campus. Airline flights must be commercial airlines (no charter flights or private planes) and must be standard coach class airfare.

When a prospect travels by automobile on an official paid visit, MSU may pay round-trip expenses to the individual incurring the expense (except the prospect’s coach as provided in NCAA Bylaw 13.9.1.1) at the same mileage rate it allows its own personnel.

While on campus a prospect may be transported using an institutional, or comparable, vehicle normally used to transport prospective students visiting MSU.

Coaches and hosts are permitted to use their personal vehicles to transport a prospect (and those accompanying the prospect) around campus during an official visit.

Meals

MSU may provide three standard meals per day plus one reasonable snack for the prospect and the prospect’s parents/legal guardians.

Lodging

Lodging may be provided to a prospect, the prospect’s parents (or legal guardians) and spouse as long as it is comparable to that of a normal student and it is within a 30-mile radius of the institution’s campus. Additional persons (e.g. prospect’s brother, sister, or friend) may stay in the same room as the parents or prospect. However, the institution cannot pay for any charges for the additional occupants.

Prohibited Activities

The following shall be strictly prohibited during the recruiting visit:

1. Consumption of alcohol by prospects and hosts.

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2. Use of illegal drugs by prospects and hosts. 3. Arrangement of sexual favors. 4. Behavior in violation of criminal law. 5. Gambling or gaming activities. 6. Hiring of strippers/use of gentlemen’s club or equivalent. 7. Any contact with a sport agent. 8. No entertainment will take place outside of 30 miles of Lake Charles.

PROCEDURES FOR OFFICIAL VISITS

Prior to Visit

Communication will be made with the prospect prior to or upon any visit to outline important university and NCAA regulations regarding official visits.

All necessary forms must be submitted and obtained prior to an official visit. Transcripts and test scores must be on file with the Compliance office and the prospect must have registered with the NCAA Eligibility Center.

Concurrent with Visit

Coaches shall meet with prospect upon arrival to campus. Recruit will sign any necessary paperwork, mileage money forms and verification of paid visit form.

Coaches will provide prospect with an itinerary of events and meetings.

Post Visit

All necessary forms must be completed in full and turned in to the Compliance office within three days of official visit.

The institution will not require the submission of receipts for the $30 entertainment money since the various forms signed by the student host and coaches should adequately provide an account of these funds.

GUIDELINES AND PROCEDURE FOR UNOFFICIAL VISIT

MSU may not pay any expenses or provide any entertainment within the scope of general student-life, except for a maximum of three complimentary admissions (issued only through a pass list) to a campus athletics event in which an MSU team practices or competes.

Additional tickets may be purchased only in the same manner as any other member of the general public.

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Prospects on an unofficial visit may pay the actual cost of meals and eat with other prospects who are on their official visits or with enrolled student-athletes.

A prospect on an unofficial visit may stay in an enrolled student-athlete’s dormitory room only if the prospect pays the regular institutional rate for the lodging.

A MSU athletics department staff member may arrange academic interviews for the prospect.

REPORTING AND PENALTIES

Reporting

It is the responsibility of all athletics department administrators, academics staff, compliance staff, coaches, and hosts to report any potential violations of NCAA bylaws, SLC guidelines, university policies and regulations or local laws.

An violations or potential violations known by administrators or coaches must be reported to the Director of Athletics, Compliance Office or the Faculty Athletics Representative (FAR).

Any violation (regardless of the degree of the violation) known by the student host must be reported to his or her head coach. It is then the responsibility of the head coach to report the violation to the Director of Athletics, compliance office, or FAR. The Compliance Department will review and investigate any reported or perceived violations.

Penalties

The severity of a particular violation will be determined based on intent of the act and recruiting advantage gained.

FORMS

Official Visit Notification Letter 1. Sent to prospect before visit. 2. Outlines expectations and important guidelines.

Student-Athlete Host Form 1. Outlines official visit guidelines. 2. Outlines rules for host money. 3. Host must sign off prior to receiving money.

Itinerary 1. Given to compliance office before visit and to prospect at time of arrival. 2. Detailed schedule of events, meetings, meals and planned activities.

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Official Visitation Form

1. Filled out by host and recruiting coach after official visit. 2. Signed by prospect and student host. 3. Includes guests of prospect, entertainment activities, complimentary admissions and vehicle transportation information.

Official Visit Exit Interview

1. Filled out by prospect in conjunction with Official Visitation Form. 2. Serves as an attestation of compliance to NCAA bylaws, SLC guidelines, MSU policies, and local laws.

Official Visit Checklist

To be used by recruiting coach to verify all forms and paperwork are confirmed for signatures and accuracy.

NOTE: All prospects’ transcripts and test scores (SAT, ACT, PSAT, or PLAN) must be submitted by the coaches to the Compliance office prior to an official paid visit.

CONCLUSION

This policy has been established to ensure that each prospective student-athlete’s visit to our campus is a quality one. The MSU athletics department strives to achieve visits that are free from any type of activity that would jeopardize the safety of a prospect and at the same time ensure compliance with NCAA bylaws, SLC guidelines, MSU policies, and local laws.

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CHAPTER 300 PERSONNEL POLICIES

301 – HUMAN RESOURCES

UNIVERSITY POLICIES

Athletics Department staff are MSU employees and operate under the University’s human resources policies and procedures. The most up-to-date policies can be found on the University web site at http://www.mcneese.edu/facstaffhandbook/2010-2011%20F- S%20HandbookDRAFT.8.23.10.pdf for faculty, administration, and staff or at http://www.mcneese.edu/hr/pdfs/classified.pdf for civil service employees.

McNeese State University does not discriminate with regard to race, color, national origin, sexual orientation, religion, disability, veteran status, age, or sex in admission to or employment in its education programs or activities. Inquiries concerning the application of Title IX and its implementing regulations or equal opportunity may be referred to the Title IX Coordinator and Equal Opportunity Officer: Vice President of Special Services and Equity, Box 93248, McNeese State University, Lake Charles, Louisiana 70609. Telephone: voice (337) 475-5428; hearing impaired TDD (337) 475-5722.

LEAVE POLICY: Employees accrue leave according to employment type. Leave accrual rates are based upon years of state service. Classified and Unclassified administrators and staff (12 month employees) accrue both sick and annual leave each pay period in accordance with accrual rate schedule. Faculty members (9 month employees) accrue sick leave only in accordance with accrual rate schedule. Faculty members who teach summer school accrue additional sick leave for the summer session. Leave accrual is pro-rated for part time employees according to FTE percentage.

Upon separation from employment, eligible employees are paid leave as follows: • Classified employees may be paid up to 300 hours of annual leave. • Unclassified Administrators and Staff (12-month) employees may be paid up to 300 hours of annual leave and upon retirement or death only up to 200 hours of sick leave additionally. • Faculty members may be paid up to 200 hours of sick leave upon retirement or death only .

Leave payoff amounts are dependent on leave balances at time of separation.

EMPLOYEE BENEFITS

Retirement Plans: All eligible employees are required to participate in a Louisiana state retirement system plan in accordance with the guidelines for such. The employee

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contribution is currently set at 8% of gross and is tax sheltered. The employer contribution rate is set annually.

Classified Employees: Current state laws require all eligible employees to enroll in Louisiana State Employees Retirement System (LASERS). LASERS is a defined benefit plan which guarantees a benefit based on your age, years of service, and final average compensation at retirement. For more information regarding LASERS benefits, you may visit the website at www.lasers.state.la.us . You may register for a pin number on the active member’s webpage that will allow internet access to important personal membership account information.

Unclassified Administrators, staff, and faculty: Current state laws require all eligible employees to enroll in the Teachers Retirement System of Louisiana (TRSL), or an Optional Retirement Program which is an alternative retirement plan provided by a private carrier. TRSL is a defined benefit plan which guarantees a benefit based on your age, years of service, and final average compensation at retirement. For more information regarding TRSL benefits, you may visit the website at www.trsl.org . You may register for a pin number on the member’s webpage under member’s access that will allow internet access to important personal membership account information.

The State of Louisiana has entered into contract with the following companies to represent the Optional Retirement Program:

• AIG-Valic ( www.valic.com ) • TIAA-Cref ( www.tiaa-cref.org ) • ING ( www.ingretirementplans.com )

The ORP is a defined contribution plan. These contributions are invested by the designated ORP carrier in the options chosen by the member. The performance of the member’s investments determines the retirement benefit.

There are limited exceptions to membership in either state retirement plan based on age at hire and/or prior participation/vesting in another federal or state retirement system program.

IMPORTANT INFORMATION CONCERNING SOCIAL SECURITY (FICA TAX WITHHOLDING): State of Louisiana regulations do not allow withholding for FICA tax (Social Security) when the employee participates in a mandatory state retirement system.

Government Pension Offset: reduction for spouse’s or widow(er)’s benefit

Normally, when your spouse retires on Social Security, you are eligible for 51 percent of your spouse’s benefit if you are at least age 62. However, since you are eligible for a

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benefit from TRSL, you may be subject to the Government Pension Offset. You will not have a reduction in your benefit from Social Security, if you meet one of the following conditions: • You were eligible to retire before December 1982, and you meet all the requirements for Social Security spouse’s benefits in effect in January 1977. (A divorced woman’s marriage must have lasted at least 20 years, and a husband or widower must have received one-half of his support from his wife.); or • You were eligible to retire before July 1, 1983, and were receiving one-half of your support from your spouse.

Windfall Elimination Provision If you receive a TRSL retirement benefit, a modified benefit formula, known as the Windfall Elimination Provision (WEP), is usually used to reduce your own Social Security earned benefit.

The WEP was gradually implemented beginning in 1986 and is now in full effect when you reach age 62 or become disabled. The WEP does not apply in the following situations: • You were age 62 or disabled before 1986; or • You qualified for a TRSL retirement benefit (including a reduced benefit) before 1986, even if you continued to work beyond 1986 (excludes LSA-R.S. 11:272[D], as amended by Act 132 of 1995). You can call TRSL at 225-925-6446 or toll-free at 1- 877-ASK-TRSL (1-877-275-8775) to request a letter verifying your earliest retirement date; or • You have at least 30 years of "substantial" earnings in a job where you paid Social Security taxes. If you have 21 to 29 years of "substantial" Social Security-covered earnings, you won’t be subject to the full reduction. The full reduction is on the order of 50 to 60 percent of the Social Security benefit you would otherwise be due.

The WEP formula is complex, so we recommend that you contact the Social Security Administration for explanations of possible reductions.

TAX DEFERRED ANNUITIES (403B): Payroll deductions for tax-deferred annuities:

• AIG-Valic ( www.aigvalic.com ) • TIAA-Cref ( www.tiaa-cref.org ) • Aetna-ING ( www.ingretirementplans.com )

Employee pays full contribution.

DEFERRED COMPENSATION PLAN (457): Payroll deductions for the State of Louisiana Deferred Compensation Plan. The plan is a defined contribution pension plan where the participant assumes the investment risk.

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Employee pays full contribution.

For more information please visit: www.louisianadcp.com

GROUP HEALTH INSURANCE PLANS: Group health insurance/major medical is available to all full-time university employees (working 75% - 30 or more hours per week - 120 or more consecutive days per year). Premiums are paid through employee and employer contributions. Premiums are payroll deducted. State of Louisiana Office of Group Benefits currently offers three (3) health plans:

• PPO, administered by Office of Group Benefits • EPO, administered by Blue Cross/Blue Shield • HMO, administered by Blue Cross/Blue Shield More information on each plan may be obtained by visiting www.groupbenefits.org .

Insurance coverage is NOT automatic; IT MUST BE APPLIED FOR WITHIN 30 DAYS OF EMPLOYMENT in the Office of Human Resources. Coverage for each employee who completes the applicable Enrollment Form and agrees to make the required payroll contribution is to be as follows:

• If employment begins on the first day of the month, coverage is effective the first day of the following month. • If employment begins on the second day of the month or after, coverage is effective the first day of the second month following employment; • Employee coverage will NOT become effective unless the employee completes an application for coverage within 30 days following the date of employment. An employee who completes an application after 30 days following the date of employment will be considered an overdue applicant.

PREMIUM CONVERSION: Tax free deduction on eligible insurance premiums.

HSA/DCSA ACCOUNTS: Health Care Spending Accounts and Dependent Care Spending Accounts are available to full time employees after one year of employment. A debit card is provided for reimbursement on the Health Spending Account. There is a minimal annual charge to participate in spending accounts which is payroll deductible.

GROUP LIFE INSURANCE: Offered through Prudential Life.

Eligible employees may choose Basic Life or Basic plus Supplemental Life Insurance. The life insurance includes special payment provisions for cases of accidental death or dismemberment. Rates and coverage amounts are based on salary. Premiums are paid through employee and employer contributions.

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VOLUNTARY LIFE AND ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE: Employee pays full premium. Current vendor participation: • Unum AD&D • Lafayette Life of Indiana (rates based on age) • AIG Life (rates based on age)

SHORT TERM DISABILITY: Employee pays full premium. Current vendor participation: • AFLAC • Colonial • Conseco

VISION INSURANCE: Employee pays full premium. Current vendor participation: • AFLAC Vision Care • American Vision Source (AVS/Spectera) • VSP

The Eye Clinic currently offers, at no cost to the University or the employee, a discount on services.

DENTAL INSURANCE: Employee pays full premium. Current vendor participation: • AFLAC Dental • Delta Dental • Crescent Dental • Dina Dental.

COBRA - Benefits under all insurance plans for a covered employee will terminate on the last day of the calendar month during which employment terminated voluntarily or involuntarily, the employee no longer meets the definition of an employee or coverage under a leave of absence expires unless the covered employee elects to continue at the employee’s own expense. Employees terminated for gross misconduct are NOT eligible for COBRA. Employee must notify the Office of Human Resources Services prior to termination/resignation. COBRA and portability applications can be obtained in Human Resources.

WORKERS COMPENSATION: All employees are covered, free of charge, under the State of Louisiana, Office of Workers Compensation in accordance with applicable rules and regulations related to on the job injury or illness. Lost time payments and payment of medical bills will be made to employees for covered injuries or illnesses which occur during the scope of employment.

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FEE REDUCTION WAIVER: A faculty or staff member who has been employed full-time at a University of Louisiana System institution or System Office at least two years may enroll for undergraduate or graduate instruction at a reduced fee schedule which shall annually be set by the Board of Trustees.

UNIVERSITY PRIVILEGES: The following is a brief summary of available privileges: Bookstore discount on selected purchases/free gift wrapping/charge accounts Discounted Athletic Tickets Dining Facilities ID card Library Services Join Recreation Complex (payroll deductible) Direct Deposit Join MSU Federal Credit Union Banners Series (payroll deductible) Internet Service-Personal(payroll deductible) Federal Post Office

EMPLOYEE ASSISTANCE PROGRAM (EAP): The Employee Assistance Program is available to all employees and their immediate family. The services provided by the members of the Counseling Center are free of charge. You can locate the MSU Counseling Center in Kaufman Hall, Room 167 or they can be reached by phone at (337) 475-5136. The State of Louisiana also offers the following EAP programs. Eligibility requirements must be met: • LaCHIP: Louisiana Children’s Health Insurance Program. No-cost health insurance for children. 1-877-252-2447. • LaMOMS : Helping Pregnant Women Have Healthier Babies. No-cost Health Insurance for Pregnant Women. 1-888-342-6207. • Medicare Savings Program (MSP): Pays for your Medicare Part B premiums. 1- 888-544-7996. • Medicaid Purchase Plan: Full medical coverage for workers with disabilities. 1- 888-544-7996. • Region V Office for Addictive Disorders: (337) 475-3100, ww.dhh.state.la.us • Office of Group Benefits Members: (337) 475-8052, www.groupbenefits.org

LEAVE TYPES: Employees accrue leave according to employment type. Leave accrual rates are based upon years of state service. Classified and Unclassified administrators and staff (12 month employees) accrue both sick and annual leave each pay period in accordance with accrual rate schedule. Faculty members (9 month employees) accrue sick leave only in accordance with accrual rate schedule. Faculty members who teach summer school accrue additional sick leave for the summer session. Leave accrual is pro-rated for part time employees according to FTE percentage.

Upon separation from employment, eligible employees are paid leave as follows: • Classified employees may be paid up to 300 hours of annual leave. • Unclassified Administrators and Staff (12-month) employees may be paid up to 300 hours of annual leave and upon retirement or death only up to 200 hours of sick leave additionally. • Faculty members may be paid up to 200 hours of sick leave upon retirement or death only .

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Leave payoff amounts are dependent on leave balances at time of separation.

Benefit eligibility is determined by employment type and percentage of time employed. Please contact Human Resources for information regarding benefit eligibility, benefit programs offered, and current rates. The university strives to provide benefit programs for all employment types.

Contact Information

Charlene Abbott – Director of Human Resources, [email protected] , 337-475-5977 Yvonne Jacobs – Administrative Coordinator 4, [email protected] , 337-475-5105

Located in Smith Hall

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302 – SEXUAL HARASSMENT

Sexual Harassment in the Workplace

The policy of this organization always has been that all our employees should be able to enjoy a work environment free from all forms of discrimination, including sexual harassment. Sexual harassment is a form of misconduct which undermines the integrity of the employment relationship. No employee--either male or female--should be subjected to unsolicited and unwelcome sexual overtures or conduct, either verbal or physical. Sexual harassment does not refer to occasional compliments of a socially acceptable nature. It refers to behavior which is not welcome, which is personally offensive, which debilitates morale, and which therefore interferes with our work effectiveness. Such conduct, whether committed by supervisors or non- supervisory personnel, is specifically prohibited. This includes: repeated offensive sexual flirtations, advances or propositions; continued or repeated verbal abuse of a sexual nature; graphic or degrading verbal comments about an individual or his or her appearance; the display of sexually suggestive objects or pictures; or any offensive or abusive physical conduct. In addition, no one should imply or threaten that an applicant or employee's "cooperation" of a sexual nature (or refusal thereof) will have any effect on the individual's employment, assignment, compensation, advancement, career development, or any other condition of employment.

University Sanctions In accordance with McNeese State University policies, when an employee is found to be in violation of the Sexual Harassment Policy Statement, he/she may be subject to penalties up to and including termination. Employees may also be required to satisfactorily participate, at their own expense, in appropriate counseling and/or continuing education programs. Any questions regarding either this policy or a specific situation should be addressed to the appropriate supervisor or personnel officer. Persons who feel that they have been harassed or confronted with unacceptable behavior should contact the Division of Special Services & Equity, Dr. Rosemary Gray, EEO Officer for a grievance form and/or an interview. All managers and supervisors must report, within three working days, actual or alleged violations to the Office of Special Services & Equity.

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303 – VIOLENCE FREE WORKPLACE

McNeese State University is committed to providing an environment for its faculty, staff, and students which is safe, secure, and respectful – an environment that is free from violence. Consequently, no form of intimidating, hostile, threatening, or violent behavior will be tolerated. This policy applies to all McNeese State University students, faculty, staff, contracted employees, and campus visitors.

MCNEESE STATE UNIVERSITY PROHIBITS THE FOLLOWING:

A. Any act or threat of violence made by an employee against another person's life, health, well-being, family or property.

B. Any act or threat of violence, including, but not limited to intimidation, harassment, or coercion.

C. Any act or threat of violence which endangers the safety of employees, customers, vendors, contractors, or the general public.

D. Any act or threat of violence made directly or indirectly by words, gestures, or symbols.

E. Use or possession of a weapon on the University premises other than University Police officers.

It is a requirement that employees report to their supervisors and the Human Resource Manager, in accordance with this policy, any behavior that compromises the University's ability to maintain a safe work environment. All reports will be investigated immediately and kept confidential, except where there is a legitimate need to know.

To meet our commitment to provide a safe environment for employees, customers, and visitors, the University has created a violence prevention team to develop and implement a Workplace Violence Prevention Program. The team is comprised of (1) V.P. for Administrative & Student Affairs, (2) Human Resource Manager, (3) EEO Director, (4) University Police Director, (5) Director of Media Services, and (6) Director of Counseling. The team will provide assistance to employees and communicate information to the media in the event of an emergency.

The University believes that employees may be better prepared to avoid or prevent violence if they are able to recognize early warning signs and follow response procedures. Employees will therefore play a crucial role in the administration of this Workplace Violence Policy.

Policy must be viewed in its entirety at www.mcneese.edu/hr/violence.htm .

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EMPLOYEE PROCEDURE

1. Report any act of workplace violence to your supervisor and to the Personnel Office. Request to speak with the Human Resource Manager. You will be required to complete an incident report that will include the date of the incident, place of the incident, time of incident, time incident ended, your name, your title, phone and work location.

2. The Human Resource Manager will investigate the incident, request written statements, and report to the Workplace Violence Prevention Team. The team is comprised of the Human Resource Manager, EEO Director, V.P. for Admin. & Student Affairs, Director of University Police, and Director of Media Services.

3. The team will take appropriate action in accordance with Civil Service rules for classified employees, recommend action to appropriate Vice-President for incidents involving unclassified employees or faculty members.

DEFUSING WORKPLACE VIOLENCE

1. Make eye contact

2. Give the person your full attention

3. Speak to the person in a calm voice

4. Be open and honest

5. Give the person the opportunity to tell his/her side

6. Listen attentively.

7. Ask for specific examples.

8. Ask open-ended questions and make sure you understand the situation before providing feedback. The original Violence Free Workplace Policy is kept on file at the McNeese State University Library. Copies can be found in the President's office, the Vice-President's office, and with each Workplace Violence Prevention Team member.

The original Violence Free Workplace Policy is kept on file at the McNeese State University Library. Copies can be found in the President's office, the Vice-President's office, and with each Workplace Violence Prevention Team member.

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304- EMPLOYMENT

The Board of Supervisors for the University of Louisiana System authorizes the employment of persons from the same economic unit, or the same immediate family although a separate economic unit, when their individual qualifications are such that they represent the best possible choice for a given position. Employees from the same economic unit may not be employed in a situation where one member may have direct administrative line responsibility for the other or work in the line of supervision or administrative responsibility for which the other has oversight.

Reference: http://www.uls.state.la.us/site100-01/1001055/docs/chapter_3_9_5_03.pdf (section IX) Reference: http://www.mcneese.edu/policy/docs/nepotism.pdf

HIRING

Formal Hiring Plans

The University has formal hiring plans for certain Unclassified and Classified employment types.

The following appointment types must be hired through a hiring plan:

• Unclassified Employment • Faculty • Non Faculty, Non Classified • Visiting Lecturer • Graduate Assistant • Classified Employment

Approval
The hiring process begins with Executive Staff approval to fill a position and ends with Appointing Authority or delegated Appointing Authority approval to employ an individual in the position. ULS Board approvals and the Department of Civil Service approvals must also take place.
The President of the University is the Appointing Authority. The President delegates Appointing Authority for certain matters to include hiring processes.
The President approves the hiring process for Faculty and Non Faculty, Non Classified appointment types.
The Provost/Vice President of Academic Affairs approves the hiring process for Visiting Lecturer and Graduate Assistant appointment types.

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The Director of Human Resources approves the hiring process for Classified employment .
NO EMPLOYMENT MAY BEGIN UNTIL THE HIRING PROCESS IS COMPLETE AND APPROVED BY ALL CONCERNED.

Probation Period
Most classified employees are hired under a probation period.
The probation period is a working test period to determine if the employee is performing up to supervisor and university expectations.
A classified employee is first eligible to receive permanent status after serving 6 months of the probation period.
The probation period may extend as long as 2 years.
Normally, an employee will not be retained after 1 year if the supervisor does not feel the quality and/or quantity of work is not up to university standards.
An employee on a probation period does not have the right of appeal.

Performance Evaluations -- Classified Employment The Performance Planning and Review system for classified employees begins with a formal planning session at the time of hire, and ends with a formal rating session on the anniversary date. After the rating session, the planning session is conducted again for the upcoming year. The anniversary date is 6 months from the hire date, and is never changing throughout the career. If the final rating score is satisfactory or above, the employee will be eligible to receive a 4% merit increase. The employee will be eligible each year thereafter for a merit increase, if the final rating score is satisfactory or above.

Performance Evaluations -- Unclassified The Annual Performance Evaluation program for certain unclassified employees is mandated by the University of Louisiana System board rules. The evaluation program begins with a formal planning session at the time of hire and ends with a formal rating session on the anniversary date. The anniversary date is one year from the hire date.

LEAVE All TWELVE MONTH employees who are on a regular tour of duty where the appointment will exceed 120 days will accrue annual and sick leave at an amount applicable to years of service as listed below:

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CLASSIFIED EMPLOYMENT
0-3 years 3.6880 hours bi-weekly
3-5 years 4.6080 hours bi-weekly
5-10 years 5.5360 hours bi-weekly
10-15 years 6.4560 hours bi-weekly
15 years and above 7.3840 hours bi-weekly

LEAVE

UNCLASSIFIED EMPLOYMENT
0-3 years 8 hours per month
3-5 years 10 hours per month
5-10 years 12 hours per month
10-15 years 14 hours per month
15 years and above 16 hours per month

*Faculty members accrue sick leave only *

FACULTY EMPLOYMENT
0-3 years 7.2 hours per month
3-5 years 9 hours per month
5-10 years 10.8 hours per month
10-15 years 12.6 hours per month
15 years and above 14.4 hours per month

LEAVE

Other leave types available for employees:

Family and Medical Leave (FMLA), Bereavement, Civil and National Leave, Leave Without Pay, and Military Leave

Leave is pro-rated for all part time employees

Handbook contains more information on leave accrual and regulations at www.mcneese.edu/hr under handbooks

Application for Leave
A pre-approval of leave system is a requirement of the university, the Department of Civil Service and the University of Louisiana System Board.
When leave is foreseeable, the employee should complete a proper Application for Leave form and submit to supervisor in advance for approval.
When the leave is not foreseeable, the employee should complete a proper Application for Leave form, and submit to supervisor immediately upon return to duty for approval.

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PAY PERIODS, TIMESHEETS, LEAVE FORMS

Employees are responsible for the timely completion and submission of an Attendance and Leave Record (timesheet) each pay period to the Department Head. The Attendance and Leave Record is normally provided by the department secretary or department head.

Leave requests should be in advance and must have department/division approval before leave begins.

The standard Application for Leave form may be downloaded and printed from the Human Resources website at www.mcneese.edu/hr .

Classified employees are paid bi-weekly on Friday. Faculty and administrative staff are paid monthly on the last working day of the month.

HOLIDAYS

12 month employees follow the university Holiday schedule which can be found on the Human Resource website under communications. Forced Closure dates are days the university closes, and the employee must charge annual or compensatory leave to be paid for these days.

Faculty members follow the academic calendar listed in the catalog.

DIRECT DEPOSIT

First check is pre-noted to check accuracy; second check is direct deposited. Multiple account direct deposit is available. Forms are available in Human Resources or Payroll or can be found on the Human Resource website under Forms.

TUITION REDUCTION

McNeese State University promotes educational opportunity for employees. An employee may attend one 3 credit hour (3 clock hour) course during the normal work day with supervisor approval. You must use appropriate leave or adjust lunch period to cover your absence. A tuition reduction is available for eligible employees. Policy and forms are available on the Human Resource website at www.mcneese.edu/hr .

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PARKING PERMITS

Parking Permits are required for each vehicle that will be parked on campus. Parking permit fees are payroll deductible. Parking regulations and permit information must be viewed on the University Police website at www.mcneese.edu/police .

ID CARD

The first ID card issued is free. There is a fee for lost or stolen ID cards. You must have to use Recreation Complex, check out books from the Library, obtain discounts, etc. Picture taken at University Police and ID card made and issued immediately.

WORKERS COMPENSATION

Employees are covered by workers compensation, which provides for payment of medical expenses and partial salary payments in the event of an approved work-related injury or illness. The amount of the benefits payable and the duration of payment depend on the nature of the injury or illness and the employee’s salary. In general, usual and customary medical expenses incurred in connection with an injury or occupational illness are paid and partial salary payments are provided beginning after the seven-day waiting period.

You must complete an Incident/Accident Investigation form when an accident occurs during the scope of employment and immediately report the injury to the direct supervisor. Drug testing will be conducted if the injury is serious and requires medical treatment.

If you sustain a work related injury or occupational illness, you should immediately inform your supervisor and contact Human Resources at 475-5105 for further information.

EMPLOYEE MOVING EXPENSES The Athletics Department, may, when funds are available, reimburse new coaches or administrative staff for part of the expense of moving household goods and other personal property to the University.

Dollar Limitations : The maximum allowable moving expense, despite funding source, as stipulated below: 1. $1000 limit for Head Coaches 2. $750 limit for Assistant Coaches/Administrative Staff 3. $250 limit for Part time Coaches

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Advance Approval: Prior to committing the Athletics Department to a financial obligation, a staff member must have the request approved by the Athletics Director. If prior approval is not obtained, the individual staff member could be held personally responsible for the resulting charges.

Moving Expenses Covered : Reimbursement for moving expenses covers: • The cost of moving household goods and other personal property belonging to an anticipated permanent full time employee and his/her immediate family. • Expert packing and unpacking services • Do-it-yourself moving expenses which may include:  Rental of truck or trailer  Use of private vehicles (mileage reimbursement paid at the current mileage rate as per state travel policy)  Rental of Dolly, hand truck, or furniture pads  Other actual and reasonable costs of rental services  Packing/crating services or packing/crating materials Employees may not claim reimbursement or damage insurance for motor homes, campers, trailers, boats, motorcycles, plants, pets, etc.

Obtaining Reimbursement : Units may charge reimbursable moving costs either to their regular operating budget or to other funds available for operating purposes (MSU Foundation). If regular operating budget is to be used, a requisition is required. A purchase order will then be issued to the moving company. See purchasing policies and procedures.

If MSU Foundation account is to be used, a proper invoice is attached to the McNeese State University Foundation Check Request Form. See MSU Foundation policies and procedures.

FORMS

Accident / Incident Investigation Form (DA-2000) Authorization and Driving History Form (DA-2054) Bomb Threat Action Checklist Driver’s Accident Report Form (DA-2041) Driver Authorization Affidavit Form Emergency Response Contact List Floor Fire Drill Report Form Hazard Control (HA-1-90) Hepatitis B Vaccination Declination Statement Form Job Safety Analysis Form Laboratory Safety Inspection Checklist

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305 – CAMPUS SERVICES

RECREATION COMPLEX

Facilities include: Olympic Size Pool, 4 Racquetball Courts, 3 Full-Length Basketball Courts, Volleyball Courts, Badminton Courts, Table Tennis, Wellness Area including Weight Room and aerobic Room, 200 meter Indoor Track, Co-ed Steam and Sauna, Showers, Locker Rooms, Intramural Playing Fields, and Outdoor Tennis Courts. Free Aerobic classes offered to paid members. Fees are per semester and Payroll deductible. Contact the Recreation Complex for more information at 475-5371.

BOOKSTORE

Employees with permanent status can open a personal charge account. Textbook adoptions require department approval. Faculty and Staff receive a 20% discount off all items excluding sales items and textbooks. Many gift items available including balloon bouquets. Free gift wrapping with purchase. Contact the Bookstore for more information at 475-5492.

FRAZAR MEMORIAL LIBRARY

At home access to online catalog and journal database with access code-call 475-5725 for info. Full text databases such as EBSCOhost and ProQuest are available. Departments include: Reference, Circulation, Government Documents, and Interlibrary Loans Form more information visit the website at http://library.mcneese.edu/ .

POST OFFICE

Full service federal contract station. Full postal services available for the convenience of the faculty and staff. Post office box rentals at a low charge. Contact the Post Office for more information at 475-5495.

DINING FACILITIES

Conveniently located in the central part of the campus. ID card can be used to “load” money for use as a debit card. Contact the Cafeteria for more information at 475-5476.

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MCNEESE FEDERAL CREDIT UNION

Conveniently located on campus behind Gayle Hall; Permanent employees are eligible to join as well as their dependents to include brothers, sisters, children, parents, grandparents, grandchildren, and active McNeese alumni; Fast, friendly personal service; Four qualified staff members who have a combined total of 95 years of financial experience.

For more information about your McNeese Federal Credit Union, please call 475-5344 or visit the website at www.mcneesecu.com .

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CHAPTER 400 FINANCIAL AND BUSINESS AFFAIRS

401 – BUDGET

UNIVERSITY POLICIES

The Department of Athletics is responsible for submitting annual budget requests which, once approved, are incorporated into the University’s annual operating budget. This budget becomes the basis of authority for the Department’s financial operations during the fiscal year, which begins July 1.

BUDGET PREPARATION – OVERVIEW

The budget development cycle takes place during the period from January through March. The Athletics Business Manager and the Budget Officer are responsible for the preparation of the departmental budget. The departmental budget is comprised of individual budgets representing each individual sport and each service or administrative area (i.e.: Compliance, Sports Medicine, etc.)

BUDGET PREPARTION - REVENUES

Revenue projections are developed annually and used as the basis for overall budget preparation. The Athletics Business manager prepares the revenue budget based on historical trends, actual data (i.e., contracted amounts), conference estimates, etc. Departmental revenues are derived primarily from the following sources: ticket sales and game guarantees; conference distributions; donations and gifts; student fees; corporate sponsorships; and postseason event distributions.

BUDGET PREPARATION - EXPENSES

The budget development process is dependent upon the Budget office’s guidelines. In January of each year, the Budget Officer communicates with the Athletics Business manager guidelines for submitting proposed budgets for the coming year. All head coaches and unit leaders are required to discuss their budgetary needs with the Athletics Business manager and then submit their proposals to the Athletic Business Manager. The proposed budgets include recommendations for individual line items, notes for any special requests, and supplementary information on requested team trips. While the various areas are developing their budget proposals for expenditures, the Budget Officer prepares projections for salary and benefit expenses based upon any increases as determined by the State.

When the budget requests have been received by the Athletics Business manager and assembled into a summary of requests, budget meetings are held involving the Director of Athletics and Associate Athletics Directors. Following these meetings, the budget is adjusted as desired and then the Athletics Business Manager prepares a budget proposal to be presented to the Budget Officer.

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BUDGET APPROVAL PROCESS

The budget does not become official until the President has signed the appropriate budget documents. At that time, the Budget Officer will input the approved budget into the University’s budget system. The Athletic Business Manager will also distributes copies of the appropriate areas of the approved budget to each head coach and departmental administrator.

EXPENDITURE APPROVAL

The Director of Athletics has the authority and responsibility to review and approve all expenditures of departmental funds. The Director of Athletics may delegate such authority for approving certain types of expenses to the Senior Associate Athletics Director or the Assistant Athletics Director for Business. All expenditures must have the written approval of at least one of those individuals.

Before committing the Department to a financial obligation, a staff member must request approval from the Director of Athletics or his designee. Prior to granting approval of an expense request, the Director of Athletics or his designee reviews the appropriate budget to determine the availability of funds. Once an expense request has been approved, the staff member is responsible for submitting eh appropriate University documents necessary to process the request and generate payment to the individual or vendor.

BUDGET CONTROL

Budgetary control measures are an integral part of the system for approving the expenditure of departmental funds. Prior to committing the Department to a financial obligation, a staff member must have the request approved. If prior approval is not obtained, the individual staff member may be held personally responsible for the resulting charges.

BUDGET ADMENDMENTS

Requests to transfer amounts between line items within the existing approved budget must be approved by the Athletics Business manager. The approving party will ensure that such amendments are in compliance with University and departmental guidelines. The total Athletics budget amount can be revised only with the approval of the University President.

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402–PURCHASING AND DISBURSEMENTS

UNIVERSITY POLICIES

The Department of Athletics operates under the University’s purchasing and payables policies and procedures. A copy of the University’s policies can be found on the McNeese State University Web sites at http://www.mcneese.edu/administration/vpba/comptrollerabout.asp and http://www.mcneese.edu/administration/vpba/pcabout.asp .

ADDITIONAL POLICIES AND PROCEDURES

All procurement actions for commodities or contractual services from sources outside the University must be processed through the Purchasing Department. Any acquisition of a commodity or a service made before the Purchasing Department issues a purchase order may become the personal obligation of the individual obtaining the commodity or service.

All procurement actions for commodities or services from sources within the University must be processed through the Purchasing Department using an interdepartmental requisition form. Some items purchased from University sources include books, general office supplies, and copying services.

All purchases will be delivered to the receiving office (warehouse) for the University, unless otherwise indicated in the purchase order. In cases where it is not practical to utilize the warehouse, shipments can be delivered directly to a department or some other location.

Payment for all purchases, including those where normal purchasing procedures were not available or where a vendor did not accept a purchase order will be processed through the University’s Payables Department.

All University employees engaged in the procurement and payment process, including requisitioning, purchasing, receiving, payment, and related activities, shall conduct business dealings in a manner above reproach in every respect. Transactions involving The expenditure of departmental funds require the highest degree of public trust to protect the interest of the University.

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403 – TRAVEL

UNIVERSITY POLICIES

Official travel policies are located in the Office of the Athletics Director. Travel budgets are prepared based on the number of athletes participating in each sport. Head coaches are responsible for team travel arrangements.

Requests for travel should be received in the Accounting Department at least one week prior to the scheduled date of departure.

The State of Louisiana currently contracts with a travel agency to provide travel-related services. It is mandatory that all airline reservations be made through the state's contractor. If a lower rate than the contractor can provide can be obtained, a travel exception approval must be secured from the state travel office in Baton Rouge prior to travel. Additional information can be obtained by contacting the Accounting Office.

State travelers have the option of booking all in-state hotel/motel reservations themselves or they may elect to use the contracted travel agencies.

Out-of-state lodging and vehicle rentals are to be handled through the contracted travel agencies. Some additional restrictions apply to the rental of vehicles. Approval from the President is required to rent a vehicle. See state travel policy at www.doa.louisiana.gov/osp/travel/travelOffice.htm .

New allowance reimbursement for mileage is .25/mile for courtesy vehicles and .50 for personal vehicles.

Team Travel Only student athletes who are eligible and have been officially certified by the University to compete according to NCAA and SLC regulations may be allowed to travel. (Bylaw 16.8.1.2)

Approval for team trips, including practice games, is required prior to team departure and copies of approved schedules and any and all changes must be provided to Accounting Services. When in travel status for road games, transportation, lodging, and meals will be provided for team members and other University personnel who are members of the official University team party. New policy regarding staff travel prohibits payment of meals for same day travel not requiring overnight stay.

Cost free telephone use by student-athletes is expressly prohibited by NCAA regulations, except in cases of emergency.

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The official University team party may include the following:

TRAINERS SPORT ATHLETES COACHES AND OTHER TOTAL MANAGERS

FOOTBALL 68 12 12 15 107

M BASKETBALL 14 4 3 5 26

M CROSS COUNTRY 10 4 2 2 18

M TRACK & FIELD 35 4 3 2 44

M GOLF 6 2 1 2 11

M BASEBALL 30 3 3 5 41

W BASKETBALL 15 4 3 5 27

W CROSS 10 4 2 2 18 COUNTRY

W TRACK & FIELD 35 4 2 3 44

W GOLF 6 2 1 3 12

W SOFTBALL 28 3 3 5 39

W VOLLEYBALL 13 3 3 3 22

W SOCCER 28 3 3 5 39

W TENNIS 10 3 2 3 18

A volunteer coach may be included if permitted by NCAA. The numbers listed above are the maximum for athletes, coaches, graduate assistants, trainers, and managers; however, the normal traveling party is much smaller.

Others consist of the following: President, team doctors, athletics director, associate athletics director, ticket manager, sports information representative, film crew, radio/TV/press. All the above totals are the maximum allowable. Changes are made in accordance with NCAA regulations.

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The Athletics Director is responsible for allocating available funds for transportation, lodging, and meals in the most efficient, effective and equitable way.

Meals Team meals should be prearranged with a set cost per person. The cost of such meals must be documented with a cash register or credit card receipt and a meal list identifying all participants. Meal allowances provided during travel status must be supported by statement signed by the individual receiving the funds. Regular meal allowance rates will apply in both circumstances. Current rate for athletics is as follows: In State Out of State Breakfast $6.00 $6.00 Lunch 9.00 10.00 Dinner 14.00 15.00 $29.00 $31.00

Holiday meals will be provided to student-athletes who are in season and required to remain on campus for practice / competition. Either meals or per diem will be provided within state guidelines. Student-athletes who live at home are not eligible for meal money. (Bylaw 16.5.2(d)(1)). Holiday meal money is equal to $20 a day.

Post Season Game Meals – Meal reimbursement will follow the system policy.

Lodging The athletics department negotiates room rates with hotels and strives to get the lowest rate possible for team travel (two student-athletes per room). Approval required for additional student-athletes to stay in room. Rental of roll away will be provided. Negotiated rates must be in compliance with state and University travel policy.

Mode of Transportation The athletics department follows the following guidelines for mode of transportation: Air travel Four hundred (400) miles or more Chartered Bus Two hundred fifty (250) miles to three hundred ninety- nine (399) miles University Van Two hundred forty-nine (249) miles or less

Squad size is considered in determining mode of travel.

When traveling by van, if the remaining distance back to campus is 100 miles or greater at 2 a.m., travel will be suspended and resumed after a period of rest.

Exceptions to mode of travel may by made by the Athletics Director. Exceptions may include but are not limited to: squad size, budget considerations and coaches recommendation.

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When space is available on charter flights or buses, the Athletics Director is authorized to sell as many available seats as possible. Any remaining space can be used for other invited guests. Each invited guest must sign a waiver of liability. Invited guests should be limited to the following categories: 1. Contributors to the department 2. Potential contributors 3. Selected University guests deemed appropriate by the Athletics Director.

Invited guests are not members of the official team party and must cover their own cost for lodging and meals.

The department must identify by name and above category each individual for whom transportation is provided. For charter flights, a flight manifest must be provided identifying by name and category each passenger on the charter.

On commercial flights, invited guests must pay for their own tickets.

All travel expenses to be paid for team travel must be submitted by the Athletics Department to Accounting Services via travel expense vouchers to be audited and processed by the travel accountant. Invoices, passenger manifests, rooming lists, meal lists, and/or other supporting documentation as is appropriate must be provided with all such travel expense vouchers. Any non-reimbursable expenses paid or any expenses provide for invited guests must be reimbursed to the University, and documentation supporting such reimbursement must be attached to the related travel voucher. Such expenses due from invited guests must be charged to the appropriate athletic clearing account and not to a departmental account.

CREDIT CARDS

The University has entered into an agreement with a major credit card company to provide Administrative and Professional staff members with a Corporate Card for University related travel expenses. Travel expenses charged on the corporate card are billed to each cardholder monthly and are the personal responsibility of the cardholder. Employee travel expenses are reimbursed after submission of an Expense Report and providing proper receipts.

The instructions and restrictions on use of credit cards are:

a) University issued credit cards may not be used for charging personal travel or for purchasing other personal services. These cards are for the exclusive use of the individual employee to whom they are issued, and are not to be loaned or transferred to another employee or to a non-employee. b) Immediately upon termination of employment, the employee is to return all University credit cards to the Athletic Business Manager. c) A Travel Request must be completed for each trip on which a credit card was used, even though no other expenses may have been incurred.

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d) An Expense Report must be filed immediately following the completion of travel. e) Failure to promptly submit travel authorization and reimbursement documentation, or failure to properly use University-issued credit cards will constitute sufficient grounds for the removal of credit card privileges and may subject the offending party to personal liability for the credit card charges. f) A credit card holder is personally liable for any charges incurred with the use of the credit chard which cannot be legally paid from University funds. g) If University-issued credit cards are lost or stolen, the cardholder should immediately notify the Purchasing Office, who will in turn notify the credit card company.

REQUIREMENTS FOR OPERATING UNIVERSITY VEHICLES

All drivers must be at least twenty-one (21) years of age, have a valid driver’s license, have taken the defense driving test, and be a state employee. All persons diving vehicles rented from vendors for university use must be twenty-five (25) years of age. Drivers must be coaches, graduate assistants or staff members of McNeese State University. Go to www.mcneese.edu/rec and click on Defensive Driving for complete information.

Coaches Responsibilities

A. Coaches must set up exact departure times. B. Coaches must address their team as to acceptable modes of behavior and conduct that is essential for a safe and courteous trip. C. All traffic violations will be the sole responsibility of the driver. The Athletics Department will not pay for fines, tickets, etc. D. Athletics Department vans will only be used for athletically related business. E. If the vans are not available due to heavy scheduling, it is the responsibility of the coach to pursue his/her needs through an independent vendor. F. Seat belts must be worn at all times. G. Coaches shall not exceed the number of passengers permitted in the vans.

Accidents

If an accident occurs, it is the responsibility of the driver to insure that all pertinent information is recorded. This includes names, address, phone numbers, insurance carrier, and a police report. This information should be reported immediately to the Director of Athletics.

Go to: http://www.mcneese.edu/administration/vpba/safety/manual/714.pdf for more information.

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404 – TICKET OPERATIONS

RESPONSIBILITIES AND EXPECTATIONS

The Athletics Ticket Office is responsible for the sale and assignment of tickets to all athletic events in which McNeese State University is a host or participant. Currently, McNeese State requires tickets for home events for the following sports: football, men’s basketball, women’s basketball, baseball, softball, and soccer. In addition to regular scheduled home events for these sports, the university may host conference and NCAA championship events. The Athletics Ticket Office is responsible for the sale and assignment of tickets for these events as well. The Athletics Ticket Office also handles tickets for away events involving MSU teams or individuals.

The Athletics Ticket Office is expected to work closely with: 1) the Assistant Athletics Director for External Affairs in the promotion and sales of tickets; 2.) the University Cashier’s Office in the deposit and accounting of all revenues form the sale of athletics tickets; and 3.) the Athletics Compliance Office in the distribution of complimentary tickets to guests of student-athletes and prospective student-athletes.

PERSONNEL

The Athletics Ticket Office is staffed with the following personnel:

Athletics Ticket Manager. This position is responsible for the overall operation of the Ticket Office and enforcement of all related regulations of the NCAA, SLC, State, University and department, and game-day operations.

Ticket Office Intern. This position reports to the Ticket Manager and is responsible for the day to day operations of data entry, internet, mail, phone, and window order processing, seating assignments and cash reconciliation with the Cashier’s Office.

Customer Service Representatives (Part-time Assistants). These positions are filled on an as-needed basis, mostly by MSU students. They report to the Ticket Manager and are responsible for delivering customer service including, but not limited to, handling mail, phone and window orders.

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CHAPTER 500 DAY-TO-DAY OPERATIONS

501 – ATHLETIC EQUIPMENT

MISSION STATEMENT

The goal of the athletic equipment staff is to provide safe, high quality athletic equipment and apparel to the student-athletes and staff of the McNeese State University Department. Operating under guidelines established by the NCAA, the Southland Conference, and McNeese State University, athletic equipment staff members seek to enhance the lives of the student-athletes by providing a positive environment both on the field and in the equipment room.

GENERAL PROCEDURES

All sports within the McNeese State University Athletics Department operate under the basic guidelines. However, some sports are more “labor intensive” from an athletic equipment standpoint than others. As a result, equipment procedures vary from team to team based upon the needs of each team.

EQUIPMENT ROOM PERSONNEL, FUNCTION AND PURPOSE

The function and purpose of the equipment room staff is to order, receive and maintain inventory, to replace all equipment and supplies for the McNeese State University athletic teams. With football having the only equipment manager, the head coaches are responsible for ordering, receiving, maintaining inventory and replacing all equipment and supplies for their respective teams.

Equipment Purchasing Procedures

All athletic equipment, either purchases or complimentary, should be procured through equipment manager or designated coach in each sport. Operating within these parameters, the equipment manager or designated coach will be able to assist in the maintenance of institutional control as it related to the NCAA, Southland Conference and Athletics Department rules.

All athletic equipment purchases will be received and added to the current inventory and maintained by a designated person in each of the sports.

1. Records are kept of equipment issued to every student-athlete. 2. All new equipment is accounted for and marked upon arrival. 3. Records are kept on each player for sizing and lost equipment. 4. Total inventory will be completed once a year to re-order for the next season.

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Issuance and Retrieval of Athletic Equipment

Equipment will be issued only when the prospective student-athlete has met the following criteria:

1. Department medical personnel have examined and approved the student- athlete for practice and/or competition. 2. Department academic and eligibility personnel have submitted an eligibility list to the respective coach. 3. the student-athlete has rectified any outstanding equipment holds with the coach.

All issued equipment is property of the McNeese State University Athletics Department and must be returned upon request.

A student-athlete may be permitted to retain certain items that can not be reissued for future seasons.

EQUIPMENT RETURN POLICY

Per NCAA interpretations, apparel items that are not reusable by other team members in subsequent seasons (subject to the discretion of the institution) could be considered the property of the involved student-athlete. In consultation with review of the NCAA interpretations Committee, the legislative services staff determined that although shoes are considered equipment under NCAA legislation, a student-athlete is permitted to retain such items if they are no longer reusable at the end of the institution’s playing season. Further, a student-athlete is permitted to retain only those warm up uniforms that were issued and utilized for actual practice and travel. These interpretations have been reviewed with the McNeese State University Compliance Office.

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502- FACILITIES OPERATIONS

UNIVERSITY POLICIES

The Department of Athletics, as an auxiliary department within McNeese State University will conduct facilities operations as specified in the University’s policies and procedures manual. A copy of the University’s facilities operations policies can be found on the University Web site at http://www.mcneese.edu/administration/vpba/facilities/about.asp .

REPAIRS AND MAINTENANCE

All Athletics Department facilities and fields are maintained by the University Facilities and Plant Operations and Grounds Departments. Sports or staff sections needing repairs and/or maintenance support will process all requests through the Maintenance Office and Grounds Department. All request for facility modifications utilizing private donations, foundation funds or operating budget shall be submitted to the Facilities and Plant Operations office.

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503 – MEDIA RELATIONS

PRESS RELEASES

The Athletics Sports Information Office is responsible for generating press attention for each sport and other special events within the Athletics Department. The Athletics Sports Information Office generates all press releases within the Athletics Department.

The Athletics Sports Information Office generates a press release prior to every athletic competition that serves as a notice to media outlets for pre-event publicity as well as providing media covering the event with statistics and information that should prove useful in their effort to cover the sport or student-athlete. The Sports Information Office also produces a press release following every MSU sporting event, which reports the results of the competition to media outlets throughout the state and region. The Sports Information Office produces a number of releases throughout the year on specific events and/or points of information that the athletics department or the University believes should be of interest to media and fans. All press releases reach all known media outlets within the state of Louisiana and many within the surrounding states. Releases are distributed by email and by facsimile and are often available on the official athletics website, www.mcneesesports.com .

PUBLICATIONS/MEDIA GUIDES

The Sports Information Office publishes a media guide in both printed and electronic form for each intercollegiate sport at McNeese State University. The sizes of media guides vary due to historical material. statistical content, NCAA rules and media application. The publication contains biographies on the coaching staff and student-athletes, a season outlook, a review of the season before, profiles on the city of Lake Charles and McNeese State University and a records and results section. Material going into the guides is determined by the sports information director and is as standardized as possible for all publications. The Sports Information Office also produces team posters for the sports of football, men’s and women’s basketball, volleyball, baseball, softball soccer, and women’s golf.

Programs for home events are also produced by the Sports Information Office for each sport. The size and content of these programs vary depending on the needs of each individual sport. Postseason media guides are produced for athletic teams that advance to national tournaments and championship games.

RESULTS AND STATISTICS

All MSU events are covered and reported, via email and facsimile, to the media by a member of the Sports Information Office. Results are also posted on the website of

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MSU athletics, www.mcneesesports.com , along with a game story. Statistics and records are kept for all intercollegiate sports by the Sports Information Office. Current statistics on all sports are available on www.mcneesesports.com .

INTERVIEWS

All interview requests, both on the local and national level, for McNeese State student- athletes are coordinated by the Sports Information Office. While several interviews are conducted over the phone, student-athlete phone numbers are never given to the media by the Sports Information Office. In-person interviews are often conducted in the sports information office or one of the conference rooms located in the Jack Doland Fieldhouse. Interviews may also be conducted on the practice or playing fields or courts. Problems in which student-athletes are missing scheduled interviews are handled by the sports information director and coach of the sport. Media are not allowed to seek interviews at the Jack Doland Fieldhouse without approval of the Sports Information Office.

PHOTOGRAPHY

All photography is the responsibility of the Sports Information Office where it related to the sports. Each sport has its student-athletes photographed in a head shot pose prior to the start of each season. These pictures are available to the media. Action photographs are also available to the media. Actions pictures are taken by the MSU photographer with the action shots to be used in the media guide for the next year as well as providing action shots to media covering the sport throughout the season.

TRAVEL

Members of the Sports Information Office accompany the football, men’s and women’s basketball, volleyball, soccer, softball and baseball teams on road trips on a regular basis. Some of the responsibilities on these trips include disseminating information such as game notes and recaps during and after competition and reporting final scores to the hometown media. There is also travel in the postseason where a media demand is more common.

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504 – HALL OF FAME

The McNeese State Hall of Fame was founded in 1980 by sports information director Louis Bonnette. The Hall recognizes those who have distinguished themselves in athletics at the university. Membership in the Hall now numbers 95 and of those, 40 were former football players or coaches. Bonnette serves as chairman of the Hall of Fame committee which also includes Desmond Jones, Johnny Suydam, Ron Hayes, Pam Lafosse, Dr. Daryl Burckel, Kenneth Sweeney and Sonny Watkins. The Hall of Fame is located in the foyer of the McNeese athletic fieldhouse.

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505 – COURTESY VEHICLE PROGRAM

PURPOSE

The Courtesy Vehicle Program has been developed to provide support to the McNeese State University Athletics Program by making vehicles available for use by designated coaches and staff. The program helps to defray direct costs of the Athletics program and aids the Department of Intercollegiate Athletics in promoting its sports program in the areas of recruiting and public relations.

ADMINISTRATION PROCUREMENT AND ASSIGNMENT PRIORITIES

The Director of Athletics is responsible for procurement of the vehicles from qualified donors and administration of the benefits due to donors under the courtesy vehicle program. Eligibility and priority for assignment of a vehicle are determined by the Director of Athletics. Should a dealer opt out of the program, the Director of Athletics will have the final decision as to changes in vehicle assignments. The user of the vehicle should understand that assignment of a vehicle is not guaranteed.

Responsibility for developing a personal relationship with the assigned dealer lies with the courtesy vehicle recipient.

No staff member should solicit vehicles without prior approval of the Director of Athletics. However, you are encouraged to assist the department by identifying new potential dealers to the Director.

REMINDER: New allowance reimbursement for courtesy vehicles is .25/mile.

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APPENDIX 600

APPENDIX—Forms :

A) Athletic Scholarship Award Athletic Scholarship Change Form B) Recruiting Logs Sports Other Than Football and Basketball Basketball Football C) Official Visit Packet Official Visit Notification Letter Official Visit Request Form Official Visit checklist Official Visit Limit, Graduation Rates, and List of Banned Substances Official Visitation Form Student Host Receipt and Instructions Official Visit Meal Worksheet Official Visit Exit Interview D) Monthly Phone Logs E) SLC Off-Campus Recruiting Form F) Official Visit Roster Football Basketball Baseball Sports other than Football, Baseball, and Basketball G) 2009-2010 NLI Signing Dates H) National Letter of Intent- Frequently Asked Questions I) NCAA Graduation Rates Report J) NCAA Banned Substances K) Unofficial Visit Form L) Non-Qualifier Work-Out Form M) Occasional Meal Approval Form

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N) Athletics Sports Camps/Clinics Packet Application Information Camp/Clinic Description(Form A) Camp/Clinic Receipt List(Form B) Camp/Clinic Refund List(Form C) Camp/Clinic Individual Discounts(Form D) Camp/Clinic Group Discounts(Form E) Camp/Clinic Staff and Compensation(Form F) Camp/Clinic Staff and Compensation(Form G) O) SLC Grant-In-Aid Offer P) NCAA 2009-2010 Recruiting Calendar Football Basketball W. Basketball Other Sports Q) Non-Recruited Form R) Time Sheet- Athletic Related Activities S) Special Activity Form T) Competition Record U) Fee for Lessons V) Summer form W) Playing and Practice Season X) Coaching Staff & Recruiting Designation Football Basketball Other Sports Y) Inventory forms

600-2

APPENDIX A

ATHLETICS SCHOLARSHIP AWARD

Sport:______

Name of student-athlete: ______

Address:______

City______ST.______ZIP:______

SS# or MSU ID#:______

Date of Birth:______

Phone Number: ______

1st time freshman______Jr. college Transfer ______

Please check the following boxes for your student-athlete’s financial aid award:

______Out of State Fees

______Out of State Fees and Tuition

______Tuition and Fees

______Amount towards tuition ______

______Books

______Amount towards books ______

______Amount towards On Campus Room and Board______

______Amount towards Off Campus Room and Board______

Signature of coach: ______600-3

APPENDIX A(1)

ATHLETIC SCHOLARSHIP CHANGE FORM

DATE: ______

NAME OF STUDENT-ATHLETE: ______

MSU #: ______

SPORT: ______

DESCRIPTION OF CHANGE: ______

REASON FOR CHANGE: ______

______

______ATHLETE’S SIGNATURE

______COACH’S SIGNATURE

______ATHLETIC DIRECTOR’S SIGNATURE

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APPENDIX B

RECRUITING LOG

(SPORTS OTHER THAN FOOTBALL AND BASKETBALL)

Revised July 2003 PROSPECT’S NAME: ______ADDRESS: ______PHONE #: ______SOCIAL SECURITY #: ______SCHOOL: ______CLASSIFICATION: ____HS ____2YR ____4YR_____ ADDRESS: ______COACH: ______PHONE #: ______COUNSELOR: ______PRINCIPAL: ______

CONTACTS/EVALUATIONS * 7 total, with no more than 3 contacts *

1. ______2. ______3. ______4. ______5. ______

OFFICIAL VISIT DATE/TIME ACCOMPANIED BY

1. ______

UNOFFICIAL VISIT(S) DATE/TIME ACCOMPANIED BY

1. ______2. ______3. ______4. ______5. ______

*See Bylaw 13.1.6 for regulations on contacts. *See Bylaw 13.1.8 for regulations on recruiting opportunities.

RECRUITING COACH: ______600-5

BASKETBALL RECRUITING LOG

PROSPECT’S NAME: ______Revised July 2003 ADDRESS: ______PHONE CALLS ______DATE COMMENTS PHONE #: ______1. ______SOCIAL SECURITY #: ______2. ______SCHOOL: ______3. ______CLASSIFICATION: ____HS ____2YR ____4YR____ 4. ______ADDRESS: ______5. ______COACH: ______6. ______PHONE #: ______7. ______COUNSELOR: ______8. ______PRINCIPAL: ______9. ______10. ______CONTACTS/EVALUATIONS (Academic Year)* 1. ______2. ______*See Bylaw 13.1.8 for regulations on evaluations. 3. ______*See By law 13.1.6 for regulations on contacts. 4. ______5. ______*Women-Five total with no more than three contacts. *Men-Limited to five total during the academic year, with not more than one contact at the high-school during the April contact period of the junior year, and not more than Three contacts during the prospect’s senior year.

OFFICIAL VISIT DATE/TIME ACCOMPANIED BY

1. ______

UNOFFICIAL VISIT(S) DATE/TIME ACCOMPANIED BY

1. ______2. ______RECRUITING COACH: 3. ______4. ______

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FOOTBALL RECRUITING LOG Revised July 2003

PROSPECT’S NAME:______. ADDRESS: ______PHONE CALLS ______DATE COMMENTS PHONE #: ______1. ______SOCIAL SECURITY #: ______2. ______SCHOOL: ______3. ______CLASSIFICATION: ____HS ____2YR ____4YR___ 4. ______ADDRESS: ______5. ______COACH: ______6. ______PHONE #: ______7. ______COUNSELOR: ______8. ______PRINCIPAL: ______9. ______10.______CONTACTS(LIMIT OF 7) 11.______1. ______12.______2. ______13.______3. ______14.______4. ______15.______5. ______16.______6. ______17.______7. ______18.______EVALUATIONS 19.______Per Bylaw 13.1.6, three total are allowed during the academic 20.______year-one In the Fall and not more than two between April 15 and May 31 (one must assess athletics ability and one must assess academic qualification). DATE/TIME SITE 1. Spring (Acad,) ______2. Spring (Ath.) ______3. Fall ______OFFICIAL VISIT DATE/TIME ACCOMPANIED BY 1. ______

UNOFFICIAL VISIT(S) DATE/TIME ACCOMPANIED BY RECRUITING COACH: 1.______2.______3.______4.______5.______*See Bylaw 13.1.6 for regulations on contacts. 600-7

APPENDIX C

MCNEESE STATE UNIVERSITY OFFICIAL VISIT NOTIFICATION LETTER

Dear

McNeese State University (MSU) is very pleased that you have chosen to make an official visit to our campus to evaluate our academic and athletic programs. Because it is an official visit, we will pay your expenses. We hope your visit is enjoyable.

You cannot make more than one expense-paid visit to any institution. (You can make as many visits on your own as you wish; however, only one per institution and a total of five can be official, expense- paid visits.)

An official visit can last no more than 48 hours on campus and is paid by the institution you are visiting. You are allowed to receive meals, lodging, complimentary admission in the general seating area to athletic events on campus. Additionally, a current student athlete may host you (parent/guardians or spouse) to learn more about the campus life at MSU. The host is permitted to spend only $30 per day to cover any cost for entertainment for your parents / guardians or spouse. However, this money CANNOT be used to purchase souvenirs or mementos, like T-shirts or other MSU memorabilia.

The NCAA and Division I institutions have established new recruiting policies that limit certain activities for the student host and prospective student-athlete while on your official visit. The following list consists of activities you are NOT PERMITTED to partake in while on your official visit at MSU:

• Attend adult entertainment venues • Receive expensive meals or transportation (limousines or hummers) • Underage use of alcohol or tobacco products • Use of escort services or exotic dancers • Participate in gambling activities or other similar services

Upon the completion of your official visit you will be asked to fill out a questionnaire about your visit. You will be given the initial eligibility requirements. All incoming freshmen must apply with the NCAA Clearinghouse. If you have any questions regarding NCAA rules or initial eligibility, please call Bridget Martin, Compliance Coordinator at (337) 475-5296.

Sincerely,

Head Coach

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APPENDIX C

MCNEESE STATE UNIVERSITY OFFICIAL VISIT REQUEST FORM

In accordance with NCAA Bylaw 13.6.3 the institution may not provide an expense paid visit to a prospect unless the institution has a score from an ACT, a SAT, PLAN or a PSAT test taken on a national testing date under national testing conditions. McNeese must also have a copy of the prospect’s high school or college academic transcript in accordance with NCAA Bylaw 13.6.2.2.2.1 and 13.6.2.2.2.2.

I would like to provide an expense-paid visit to:

______ID#______(Name of prospect) ______High School _____ Jr. College Transfer ______4 year Transfer

Names of other persons accompanying prospect and relationship to prospect: ______

______on ______Designated Host:______(Dates of Visit) (Required)

Signature ______Date______(Recruiting coach) ______I have reviewed the prospect’s records and we have

G Received G Not received

a) Confirmation that prospective student-athlete has registered with NCAA Initial- Eligibility Clearinghouse and has been placed on the institutional request list which would be in compliance with NCAA Bylaw 13.6.3 (Attach web status report) b) Test score and an academic transcript which would be in compliance with NCAA Bylaws 13.6.2.2.2.1 and 13.6.2.2.2.2. c) Tentative itinerary for official visit activities provided.

Signature ______(Bridget Martin or Penny Brown)

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APPENDIX C

MCNEESE STATE UNIVERSITY OFFICIAL VISIT CHECKLIST

SPORT ______

PROSPECT ______SOC SEC #______

SCHOOL ______DATES OF VISIT:______

BEFORE VISIT

OFFICIAL VISIT REQUEST FORM RETURNED BY COMPLIANCE OFFICE SAYING THAT MCNEESE HAS PROSPECT’S ACT/SAT SCORES (NOT REQUIRED FOR JC PROSPECTS) , A COPY OF THEIR HIGH SCHOOL OR COLLEGE TRANSCRIPT, and CONFIRMATION THAT THEY HAVE APPLIED TO THE NCAA INITIAL-ELIGIBILITY CLEARINGHOUSE.

OFFICIAL VISIT NOTIFICATION LETTER, GRADUATION REPORT AND COPY OF BANNED SUBSTANCES SENT TO PROSPECT BY HEAD COACH.

DURING VISIT OFFICIAL VISIT LIMIT NOTIFICATION, GRADUATION RATE FORM, AND LIST OF BANNED SUBSTANCES RECEIVED SIGNED BY PROSPECT.

OFFICIAL VISIT RECORD COMPLETED AND SIGNED BY PROSPECT.

DAILY EXPENSE LOG COMPLETED.

STUDENT HOST INSTRUCTION REVIEWED AND SIGNED BY HOST.

EXIT INTERVIEW QUESTIONNAIRE FROM PROSPECT

ALL OF THE ABOVE FORMS ARE TO BE COMPLETED, SIGNED AND RECEIVED BY THE COMPLIANCE OFFICE WITHIN FIVE WORKING DAYS OF VISIT.

MY SIGNATURE BELOW, CERTIFIES THAT THIS OFFICIAL VISIT HAS BEEN CONDUCTED IN COMPLIANCE WITH ALL NCAA AND SOUTHLAND CONFERENCE RECRUITING RULES.

______RECRUITING COACH’S SIGNATURE DATE

______HEAD COACH’S SIGNATURE DIRECTOR OF COMPLIANCE 600-10

APPENDIX C

MCNEESE STATE UNIVERSITY COMPLIANCE COORDINATOR BOX 90375 LAKE CHARLES, LA 70609 337/475-5296

OFFICIAL VISIT LIMIT, GRADUATION RATE, AND LIST OF NCAA BANNED SUBSTANCES NOTIFICATION

By signing this I acknowledge that I have been notified by the McNeese State University Athletic Staff that this counts as one of my five official (expense paid) visits allowed by NCAA rules, that I have been furnished a copy of its current NCAA graduation report in accordance with Bylaw 13.3. and that I have been furnished a copy of the NCAA list of banned substances.

______Signature

______Date

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APPENDIX C FORM D

OFFICIAL VISITATION FORM

FORM 11 Revised July 2004 Prospect’s Name: Sport: ___ Parent(s) Legal Guardian Name: Date of Arrival: Time: ______Date of Departure: Time: ___ Transportation: Lodging: K Hotel K Dorm Other Accompanied by: * Visit begins when prospect arrives on campus, except when university coach accompanies prospect to visit in an automobile. If such accommodations are made, visit begins when coach makes contact with prospect or the prospect’s parents. Visit ends when prospect leaves campus unless coach accompanies prospect home – visit then ends when contact ends.

Method of travel: K Institutional vehicle K Personal vehicle K Commercial bus K Commercial air K Other Mileage reimbursement: ($.25 X miles = $ ) Provided to: Total cost of travel (to be filled out by office personnel): Accompanied by Other(s) (including university coach)? K Yes K No If yes, Name(s) Relationship:

Complimentary Admission(s) Complimentary Admission(s) (maximum of 3 per event) Event: Persons Attending: ______

Notice to Prospective Student-Athlete : By signing and dating this form, you attest to the best of your knowledge that the information listed on the front and back of this form is accurate as it relates to your official visit to:

______Institution Prospective Student-Athlete’s Signature Date

For Office Use Only Total Expense of Visit: $

DAY ONE Meals Location Number Eating Cost Breakfast Lunch Dinner

Lodging (please check all that apply): K Local Hotel K Student Dormitory K Other

Cost of Lodging (to be filled in by coach): $ Activities and Meetings: ______

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OFFICIAL VISITATION FORM PAGE TWO

DAY TWO

Meals Location Number Eating Cost Breakfast Lunch Dinner

Lodging (please check all that apply): K Local Hotel K Student Dormitory K Other

Cost of Lodging (to be filled in by coach): $ Activities and Meetings:

DAY THREE

Meals Location Number Eating Cost Breakfast Lunch Dinner

Lodging (please check all that apply): K Local Hotel K Student Dormitory K Other

Cost of Lodging (to be filled in by coach): $ Activities and Meetings:

Student Host Receipt and Instructions: Your role as a student host is very important in the recruiting process for our athletic teams. You have the responsibility to understand and abide by NCAA, and institutional regulations. Please carefully review the following rules: 1. Only one student-athlete per day from our institution can serve as an official host for each prospect. If you are a freshman, you must have been a high school qualifier. Other students may assist with hosting the prospect, but shall pay for their own entertainment and meals. 2. A maximum of $30 for each day of the visit may be provided to cover all actual costs of entertaining yourself, the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible for you to receive an additional $15 per day for each additional prospect you entertain. 3. No cash may be given to the visiting prospect or to anyone accompanying the prospect. 4. You may not use vehicles provided or arranged for by any coach, institutional staff member or booster of the university. Never allow the prospect to use or drive your car. 5. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from the campus. 6. You should not allow recruiting conversations to occur on or off campus between the prospect and a booster of the athletics program. (If an unplanned meeting occurs, only an exchange of greetings is permissible). 7. You may receive a complimentary admission when accompanying a prospect to a campus athletic event.

Student Host’s Signature Date 600-13 Student Host Receipt and Instructions: Your role as a student host is very important in the recruiting process for our athletic teams. You have the responsibility to understand and abide by NCAA and institutional regulations. Please carefully review the following rules: 1. Only one student-athlete per day from our institution can serve as an official host for each prospect. If you are a freshman, you must have been a high school qualifier. Other students may assist with hosting the prospect, but shall pay for their own entertainment and meals. 2. A maximum of $30 for each day of the visit may be provided to cover all actual costs of entertaining yourself, the prospect (and the prospect’s parents, legal guardians or spouse), excluding the cost of meals and admission to campus athletic events. These funds may not be used for the purchase of souvenirs such as T-shirts or other institutional mementos. It is permissible for you to receive an additional $15 per day for each additional prospect you entertain. 3. No cash may be given to the visiting prospect or to anyone accompanying the prospect. 4. You may not use vehicles provided or arranged for by any coach, institutional staff member or booster of the university. Never allow the prospect to use or drive your car. 5. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from campus. 6. You should not allow recruiting conversations to occur on or off campus between the prospect and a booster of the athletics program. (If an unplanned meeting occurs, only an exchange of greetings is permissible). 7. You may receive a complimentary admission when accompanying a prospect to a campus Athletic event. 8. Per NCAA rules, you and the visiting prospect must abide by all institutional and NCAA policies for official visits listed below.

Host Responsibilities. Recruiting visit legislation, policies and any applicable laws will be thoroughly reviewed with student- athletes prior to service as a host. These student-athletes will have the opportunity to ask questions regarding policies. Student-athlete hosts will then be held responsible for full compliance with the policies, for representing the institution in accordance with its stated mission for recruiting visits, and for avoiding even the perception of impropriety during recruiting visit activities.

Forms and receipt policies used for prospects and student hosts. The Conference Official Visit Form (Form 11) was enhanced to include a required affirmation that student-athlete hosts understand and have received recruiting visit policies when they obtain host monies. This form also requires a detailed account of official visit accommodations, activities and expenditures, as well as official visit exit interview questions. Written exit interviews shall be administered to all prospects making official visits to ensure strict compliance with visit policies.

Recruiting visit activities. All recruiting visit activities will be in full compliance with NCAA, Conference and institutional legislation and with all laws and ordinances of the institution’s locale. Such prohibitions include but are not limited to the underage use of alcohol and the use of illegal drugs. In addition, sex shall not be used as a recruiting device and sexual harassment shall not be tolerated. Finally, gambling and gaming activities and the use of strippers, gentlemen’s clubs or an equivalent entity are strictly banned from recruiting visit activities. Violations of these provisions will result in immediate and appropriate disciplinary action, which could include permanent loss of eligibility.

600-14

MCNEESE STATE UNIVERSITY

OFFICIAL VISIT MEAL WORKSHEET

DATE:______

BREAKFAST ($6 PER PERSON) LUNCH ($9 PER PERSON)

RESTAURANT______RESTAURANT______

TOTAL COST $______TOTAL COST $______

NAMES OF DINERS NAMES OF DINERS

______

______

______

______

______

______

DINNER ($14 PER PERSON)

RESTAURANT______

TOTAL COST $______

NAMES OF DINERS

______YOU ARE ALLOWED TO FEED:

______RECRUIT(S) PARENT(S) OF RECRUIT(S) ______(1) HOST PER RECRUIT (1) RECRUITING COACH ______(1) HEAD COACH

______

______

ATTACH ALL RECEIPTS THAT APPLY FOR THAT DAY !

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APPENDIX C OFFICIAL VISIT EXIT INTERVIEW

[To be Completed in Conjunction with Southland Conference Form 11]

Before departing campus following an official visit, we ask that you complete this survey to assist us in confirming that all institutional and NCAA policies regarding recruiting visits were complied with. Thank you for your time.

Prospect’s Name: ______Date: ______

Sport: ______Age: ______Phone No.:______

Please answer the following to the best of your ability:

1. Did you receive a copy of the University’s official visit policies before you arrived for your visit? ______

2. Were the University’s academic expectations reviewed with you during your visit? ______

3. Did you consume alcohol or illegal drugs during your visit? If so, where and with whom? whom? ______

4. Did any of your official visit entertainment include strippers, gentlemen’s clubs (or an equivalent), or gambling and/or gaming activities? If so, please explain.______

5. Please list the names of University students or others who served as your visit host(s) (e.g., drove you, showed you around campus, took you to meals or entertainment): ______

6. Did you receive anything of value (other than meals, snacks, transportation and lodging) during your visit? If so, please explain. ______

7. Did you participate in any athletic related activity (play your sport) while on the official visit? Yes/No______If yes, did a member of the coaching staff observe this activity? ______

______Prospect’s Signature Date

Thank you for your time and for visiting the University!

600-16

600-17

APPENDIX E

SOUTHLAND CONFERENCE OFF-CAMPUS RECRUITING FORM

MSU Coach: ______Sport: ______

Cities Visited: ______

Evaluations: Date High School or JC Visited Type of Evaluation

Contest:______Practice Film Academic Authorized HS or JR College Official’s Signature:______

Contest:______Practice Film Academic Authorized HS or JR College Official’s Signature:______

Contest:______Practice Film Academic Authorized HS or JR College Official’s Signature:______

Contest:______Practice Film Academic Authorized HS or JR College Official’s Signature:______

Contest:______Practice Film Academic Authorized HS or JR College Official’s Signature:______

Contest:______Practice Film Academic Authorized HS or JR College Official’s Signature:______Contacts: Name/School Contact 1 Contact 2 Contact 3 Eligibility Assessment

Date: Core:

Location Test:

Date:

Location

Date:

Location

Date:

Location

Date:

Location 600-18 APPENDIX F OFFICIAL VISIT ROSTER FOOTBALL

NCAA regulations permit Division I member institutions to provide official visits to a total of 56 prospects in the sport of football during each academic year. A prospect in football and in one or more other sport(s) shall be counted against the visitation limitation in football. NCAA Bylaw 13.7.1.6.4 requires the institution to maintain a written record of these visits. Bylaw 13.7.1.6.2 allows an institution to retain a maximum of 6 unused visits from the previous academic year. Such visits may be used during the subsequent academic year. Prospects who made official visits to the institution during the ______academic year are: Prospect’s Name High School/College Date 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28.

Head Coach’s Signature Date Compliance Administrator’s Signature Date 600-19

FOOTBALL OFFICIAL VISIT ROSTER PAGE TWO

29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. 40. 41. 42. 43. 44. 45. 46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56.

Head Coach’s Signature Date Compliance Administrator’s Signature Date

600-20

APPENDIX F

OFFICIAL VISIT ROSTER BASKETBALL FORM 13

Revised July 2003

NCAA regulations permit Division I member institutions to provide a total of 12 official visits in the sport of basketball during each academic year. A prospect in basketball and one or more other sport(s) (other than football) shall be counted against the visit limitation in basketball. NCAA Bylaw 13.7.1.6.4 requires the institution to maintain a written record of the paid visits in basketball. The following prospects made official visits to this institution during the academic year:

Prospect’s Name High School/College Date 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.

Head Coach’s Signature Date Compliance Administrator’s Signature Date

600-21

APPENDIX F

OFFICIAL VISIT ROSTER BASEBALL

FORM 14 Revised July 2003 FORM 3 NCAA regulations permit Division I member institutions to provide a total of 25 official visits in the sport of baseball during each academic year. NCAA Bylaw 13.7.1.6.4 requires the institution to maintain a written record of the paid visits in baseball. The following prospects made official visits to this institution during the academic year: Prospect’s Name High School/College Date 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25.

______Head Coach’s Signature Date Compliance Administrator’s Signature Date 600-22

APPENDIX F OFFICIAL VISIT ROSTER

(SPORTS OTHER THAN FOOTBALL, BASKETBALL & BASEBALL )

FORM 5 Academic Year: Sport: Revised July 2003 Prospect’s Name High School/College Date 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28.

Head Coach’s Signature Date Compliance Administrator’s Signature Date

600-23

APPENDIX G

Signing Dates for the 2011-2012 Academic Year, go to http://www.national-letter.org/dates .

SIGNING DATES For Prospective Student-Athletes Enrolling in the 2011-2012 Academic Year

Initial Signing Final Signing Sport Date Date Basketball and All Other Sports Not November 10, November 17, Listed (Early Period) 2010 2010 December 15, January 15, Football (Midyear JC Transfer) 2010 2011 Football (Regular Period) February 2, 2011 April 1, 2011 Field Hockey, Soccer, Track and Field, Cross Country, Men's Water February 2, 2011 August 1, 2011 Polo Basketball (Regular Period) April 13, 2011 May 18, 2011 All Other Sports Not Listed (Regular April 13, 2011 August 1, 2011 Period)

Future Signing Dates

600-24

APPENDIX H

For questions, go to www.national-letter.org/faq/

600-25

APPENDIX I

Graduation Rates

For detailed information, go to http://web1.ncaa.org/app_data/inst2009/402.pdf

600-26

APPENDIX J

2010-11 NCAA Banned Drugs

The NCAA bans the following classes of drugs: a. Stimulants b. Anabolic Agents c. Alcohol and Beta Blockers (banned for rifle only) d. Diuretics and Other Masking Agents e. Street Drugs f. Peptide Hormones and Analogues g. Anti-estrogens h. Beta-2 Agonists

Note: Any substance chemically related to these classes is also banned. The institution and the student-athlete shall be held accountable for all drugs within the banned drug class regardless of whether they have been specifically identified. Drugs and Procedures Subject to Restrictions: a. Blood Doping. b. Local Anesthetics (under some conditions). c. Manipulation of Urine Samples. d. Beta-2 Agonists permitted only by prescription and inhalation. e. Caffeine if concentrations in urine exceed 15 micrograms/ml.

NCAA Nutritional/Dietary Supplements Warning: Before consuming any nutritional/dietary supplement product, review the product with your athletics department staff !

• Dietary supplements are not well regulated and may cause a positive drug test result. • Student-athletes have tested positive and lost their eligibility using dietary supplements. • Many dietary supplements are contaminated with banned drugs not listed on the label. • Any product containing a dietary supplement ingredient is taken at your own risk .

It is your responsibility to check with the appropriate athletics staff before using any substance.

600-27

Some Examples of NCAA Banned Substances in Each Drug Class

NOTE: There is no complete list of banned drug examples!! Check with your athletics department staff before you consume any medication or supplement.

Stimulants: amphetamine (Adderall); caffeine (guarana); cocaine; ephedrine; fenfluramine (Fen); methamphetamine; methylphenidate (Ritalin); phentermine (Phen); synephrine (bitter orange); etc. exceptions : phenylephrine and pseudoephedrine are not banned.

Anabolic Agent s – (sometimes listed as a chemical formula, such as 3,6,17-androstenetrione) boldenone; clenbuterol; DHEA; nandrolone; stanozolol; testosterone; methasterone; androstenedione; norandrostenedione; methandienone; etiocholanolone; trenbolone; etc.

Alcohol and Beta Blockers (banned for rifle only) : alcohol; atenolol; metoprolol; nadolol; pindolol; propranolol; timolol; etc.

Diuretics (water pills) and Other Masking Agents : bumetanide; chlorothiazide; furosemide; hydrochlorothiazide; probenecid; spironolactone (canrenone); triameterene; trichlormethiazide; etc.

Street Drugs : heroin; marijuana; tetrahydrocannabinol (THC) – no other substances are classified as NCAA street drugs.

Peptide Hormones and Analogues : growth hormone(hGH); human chorionic gonadotropin (hCG); erythropoietin (EPO); etc.

Anti-Estrogens : anastrozole; tamoxifen; formestane; 3,17-dioxo-etiochol-1,4,6-triene(ATD), etc.

Beta-2 Agonists : bambuterol; formoterol; salbutamol; salmeterol; etc.

Any substance that is chemically related to the class of banned drugs is also banned! (unless otherwise noted)

NOTE: Information about ingredients in medications and nutritional/dietary supplements can be obtained by contacting the Resource Exchange Center, REC, 877-202-0769 or www.drugfreesport.com/rec password ncaa1, ncaa2 or ncaa3.

It is your responsibility to check with the appropriate athletics staff before using any substance. 600-28 The National Collegiate Athletic Association May 2010 MEW

APPENDIX K Revised July 2003 UNOFFICIAL VISITATION FORM

Prospect’s Name: Sport: ______

Parent(s)/Legal Guardian Name: Date of Arrival: _____Time:______Transportation Description: Date of Departure: Time:

Accompanied by: Lodging: K Hotel K Dorm K Other COMPLIMENTARY ADMISSIONS

Number of Admissions Campus Athletic Events Date (maximum of 3 per event)

Did prospect receive transportation to view off-campus practice and competition sites? K Yes K No If “yes”, name of driver:

Did prospect eat meals with other prospects or current student-athletes? K Yes K No

If yes, did prospect pay for his/her meals? K Yes K No

If prospect is in a sport other than football and basketball, did he/she receive meal as part of an admissions department event? K Yes K No

Did prospect stay in residence hall or off-campus with current student-athletes? K Yes K No

If yes, did prospect pay for his/her room? K Yes K No If no, did prospect have a pre-existing established relationship with the student-athletes with whom he lodged? K Yes K No

Prospect’s signature Date

______Athletic Department Staff Member Date

______Title 600-29

APPENDIX L

MCNEESE STATE UNIVERSITY COMPLIANCE & ACADEMIC OFFICE

NONQUALIFIER WORKOUT FORM

Print Name ______ID#______

Campus Address______Phone #______

As a nonqualifier, I understand that under NCAA rules I can receive workout apparel and work out in the weight room with the strength coach or trainer. I understand that I cannot practice, attend practice or meetings, or serve as a student-host on recruiting visits. I can receive one complimentary admission to all home contests. I certify that I am enrolled as a student at McNeese State University and that I have read the statement above.

______Student Signature Date

I certify that this student is enrolled at McNeese State University and have checked the information provided above. I approve this student for weight training and workout apparel only.

______Director of Compliance Date

600-30

OCCASIONAL MEAL APPROVAL FORM (Must be completed and evaluated by Compliance Coordinator before receiving meal)

NCAA bylaw 16.11.1.5 allows a student-athlete or the entire team in a sport to receive an occasional meal in the locale of the institution on infrequent and special occasions from an institutional staff member. An institutional staff member may provide transportation to student-athletes to attend such meals.

A student-athlete may receive an occasional family home meal from a representative of athletics interests on infrequent and special occasions under the following conditions:

a) The meal may be provided in an individual’s home (as opposed to a restaurant), on campus, or at a facility regularly used for home competition and may be catered; and b) A representative of the athletics interests may provide reasonable local transportation to student-athletes to attend the meal function only if the meal function is at the home of that representative.

Please complete the following:

Date of Meal: ______Name of person providing meal: ______Location of Meal: ______Student-Athletes involved: ______Will transportation be provided: ______Person/Persons providing transportation:______

By signing below you verify that all NCAA requirements are understood and will be strictly adhered to:

______Head Coach Signature Compliance Coordinator Approval

Date______Date______

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APPENDIX N

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APPENDIX N

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APPENDIX N

CAMP/CLINIC APPLICATION INFORMATION Sports Camp and Clinic Funds

Required Prior Information for Approval- Brochure must be approved also! Purpose of the camp or clinic. ______Type of camp or clinic (i.e., specialized, diversified or developmental) as defined by NCAA legislation, including the sport(s) to be covered. ______Facilities and equipment to be utilized. ______Inclusive dates of the camp or clinic. ______Characteristics of campers (e.g., prospects, senior prospects, athletics-award winners). ______Any restrictions on participants (e.g., age, sex, number). ______Methods of soliciting participants (e.g., advertisements, distribution of brochures, invitations). ______Transportation or travel expenses of participants. ______Number, names and characteristics of employees. ______

Prospects and student-athletes (e.g., age, institution attending, sport participation, athletics-award winners). ______600-42

Coaches (e.g., restricted, volunteer, high-school, junior college, employing institution, sports, division classification). ______Method, source and amount of payment for employees (e.g., stipend, honoraria, travel expenses, institutional payroll). ______Responsibilities of employees (e.g., instructing, supervising, officiating, lecturing). ______Registration fees (including deposits, refund policies and any consideration of free and/or reduced admissions, scholarships, group rates and discounts). ______Schedule of camp or clinic activities (including amount of instruction, physical tests, and competition). ______Room and board arrangements for participants and employees. ______Any awards and/or merchandise provided for campers and clinic attendees. ______Concession arrangements (e.g., types of merchandise, expected revenues, concession employees). The following information must be included on all MSU sports camp or clinic applications: Name of camper: Address: City/State/ZIP: Phone number: School.: Age, Height, Weight:

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I am an athletics award winner: Yes _____ No _____ If Yes, please describe: I am being recruited by MSU: Yes _____ No _____ If Yes, please describe: Name of parent or guardian: Emergency telephone number: Medical release: Medical insurance information: Parent's signature:

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Camp/Clinic Description -(Form A)

Coach: Sport: Dates: Location: Who is responsible for the camp administration? Description of purpose of the Camp/Clinic: Camp financial structure: (Privately owned/incorporated, finances run through University, etc.) Facilities and equipment to be utilized: Age group: ______Projected # of Participants: ______Restrictions on participants (if any): ______Amount of registration fee: ______Will any discounts be available? ______On what basis? ______

Number of employees: Types of employees (coach, counselor, lecturer): ______

[Please attach a copy of job descriptions] Describe any concession arrangements if any: ______

Will any awards or mementos be given? (describe):______

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Camp/Clinic Receipt List - (Form B)

Camp: ______Date(s): ______Name: Type of Payment: (e.g., credit card, cash) Amount: 1 2 3 4 5

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Camp/Clinic Refund List - (Form C)

Camp: ______Date(s):______

1 Name: ______Refund Amount:

Reason for refund:

2 Name: ______Refund Amount:

Reason for refund:

3 Name: ______Refund Amount:

Reason for refund:

4 Name: ______Refund Amount:

Reason for refund:

5 Name: ______Refund Amount:

Reason for refund:

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Camp/Clinic Individual Discounts -(Form D)

Camp: ______Date(s): ______

1 Name: ______Discount Amount: Reason for discount: 2 Name: ______Discount Amount: Reason for discount: 3 Name: ______Discount Amount: Reason for discount: 4 Name: ______Discount Amount: Reason for discount: 5 Name: ______Discount Amount: Reason for discount:

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Camp/Clinic Group Discounts -(Form E)

Camp: ______

Date(s): ______

Name of Group: ______

Basis for and Amount of Discount: ______

Names of recipients: ______

______

______

______

______

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Camp/Clinic Staff & Compensation -(Form F)

Student-Athletes: Name SS# Position Compensation 1 2 3 4 5

Description of Duties for Student-Athlete Employees: Others: Name SS# Position Compensation 1 2 3 4 5

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Camp/Clinic Staff & Compensation E -(Form G)

Camp: ______Date(s): ______Camp/Clinic Director: ______Will transportation expenses or mileage be provided or reimbursed for any employee? If yes, please include the value associated with this benefit in the compensation column. Will the son/daughter of any employee receive free or reduced admission? If yes, please include the value associated with this benefit in the compensation column. Athletics Department Employees:

Name SS# Position Compensation 1 2 3 4 5

Description of Duties for Student-Athlete Employees: High School/Two year College Coaches:

Name SS# Position Compensation 1 2 3 4 5

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APPENDIX O GRANT-IN-AID OFFER

Revised September 2010 Name: Social Security #: Address Date of Issuance: City, State, Zip: Sport :

This award will become effective and will conclude

Dear : This is to advise you that the committee on student financial aid at MCNEESE STATE UNIVERSITY has awarded you an athletic grant-in-aid as described below for use in your education at this institution.

This offer will be honored by this institution only after you have satisfactorily met all institutional, Southland Conference, and National Collegiate Athletic Association (NCAA) academic requirements and/or admissions standards. Your acceptance of this offer means that you agree to abide by these provisions. The financial aid offer consists of:

NOTE: The receipt of athletic aid may limit your ability to receive nonathletic aid such as institutional and/or outside scholarships, a supplemental educational opportunities grant or a public education grant. You must inform the athletics office before accepting any nonathletic aid. A summary of the NCAA rules applicable to student-athlete financial aid awards is on the reverse side of this form. Please read this carefully. If you wish to accept this award and will attend this institution, sign all copies and return by ______to the compliance coordinator at the following address: e COMPLIANCE COORDINATOR MCNEESE STATE UNIVERSITY BOX 90375 MSU LAKE CHARLES LA 70609 If this offer is not returned by the indicated date, it is null and void

Accepted Date Student-Athlete Signed Director of Financial Aid

Date Date 600-52

GRANT-IN-AID OFFER PAGE TWO ______SUMMARY OF PRINCIPLE TERMS AND CONDITIONS 1. The award must conform to rules and regulations set forth by the institution, the Southland Conference and the National Collegiate Athletic Association (NCAA). 2. Athletics financial aid may be awarded for any term during which the student-athlete is in regular attendance as an undergraduate student with eligibility remaining (as per NCAA Bylaw 15.01.5). The renewal of athletics financial aid must be made on or before July 1 prior to the academic year it is to be effective. 3. Maximum permissible financial aid may not exceed those elements defined in NCAA Bylaw 15.2. 4. A student-athlete may receive financial assistance only if it is administered by the institution, received from anyone upon whom the student-athlete is naturally or legally dependent, or received from permissible outside sources per NCAA Bylaw 15.2.6. Ask your coach or the compliance administrator at the awarding institution about other important NCAA rules applicable to non-institutional aid that may impact whether it can be received. 5. When athletically-related financial aid is awarded to a student-athlete, such aid combined with other institutional financial aid the student-athlete receives may not exceed the value of the institution’s cost of attendance. All athletically related aid combined cannot exceed the full grant-in-aid limit. Some government grants are excluded from this limit. See NCAA Bylaw 15.1.1, 15.1.3, 15.2.4.

Institutional aid may NOT BE REDUCED OR CANCELLED during the period of this award FOR THE FOLLOWING REASONS:

1. On the basis of a student’s athletic ability, performance or contribution to a team’s success; 2. Because of an injury that prevents the student from participating in athletics; or 3. For any other athletically-related reason.

Institutional aid MAY BE REDUCED OR CANCELLED during the period of this award if this recipient:

1. Does not satisfy the stated institutional academic requirements for like scholarships or grants-in- aid; 2. Renders himself/herself ineligible for intercollegiate competition for any reason; 3. Fraudulently misrepresents any information on an application, letter of intent, OR financial aid agreement. NCAA Bylaw 15.3.4.1.1 states that “if a student is awarded aid on the basis of declaring intention to participate in a sport……action on the part of the (student) not to participate (either by not reporting for practice or after making only token appearances as determined by the institution)……would permit the institution to cancel or reduce the aid.” 4. Engages in serious misconduct warranting substantial disciplinary penalty. (An institution may reduce or cancel the financial aid of a student-athlete who is found to have engaged in misconduct by the university’s regular student disciplinary authority, even if the loss-of-aid requirement does not apply to the student body in general); or 5. Voluntarily withdraws from a sport for personal reasons.

*A student must receive written notice of a hearing opportunity if aid is reduced or cancelled during the period of award for any reason.*

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APPENDIX P

NCAA Division I Football Recruiting Calendar

August 1, 2010 through July 31, 2011

(See NCAA Division I Bylaw 13.17.4 for football calendar formula) The dates in this calendar reflect the application of Bylaw 13.17 at the time of publication of this document but are subject to change per Constitution 5.2.3.1 or if certain dates change (e.g., National Letter of Intent signing dates).

(a) August 1 through November 27, 2010, [except for (1) below]: Quiet Period

(1) 42 evaluation days (54 for U.S. service academies) (see Bylaw Evaluation Period 13.02.6.2) during the months of September, October and November, (not to exceed a period of 42 days) selected at the discretion of the institution and designated in writing in the office of the director of athletics; authorized off-campus recruiters shall not visit a prospective student-athlete’s educational institution on more than one calendar day during this period.

(b) November 28, 2010, through January 29, 2011, [except for (1) through Contact Period (7) below]:

Six in-person off-campus contacts per prospective student-athlete shall be permitted during this time period with not more than one permitted in any one calendar week (Sunday through Saturday) or partial calendar week: (1) December 12, 2010, all junior college prospective student-athletes Quiet Period who intend to enroll midyear.

(2) December 13-16, 2010, all junior college prospective student-athletes Dead Period who intend to enroll midyear [except for (a) below]:

(a) Institutional staff members may have contact with a Contact Period prospective student-athlete who has been admitted for midyear enrollment, provided the prospect has signed a National Letter of Intent or other offer of admission and/or financial aid to attend the institution and is required to be on campus to attend institutional orientation sessions for all students.

(3) December 17-18, 2010, all junior college prospective student- Quiet Period athletes who intend to enroll midyear.

(4) December 19, 2010: Quiet Period

(5) December 20, 2010 , through January 3, 2011, [except for (a) below]: Dead Period

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(a) Institutional staff members may have contact with a prospective Contact Period student-athlete who has been admitted for midyear enrollment, provided the prospect has signed a National Letter of Intent or other offer of admission and/or financial aid to attend the institution and is required to be on campus to attend institutional orientation sessions for all students.

(6) January 9, 2011: Quiet Period

(7) January 10-13, 2011, [except for (a) below]: Dead Period

(a) Institutional staff members may have contact with a prospective Contact Period student-athlete who has been admitted for midyear enrollment, provided the prospect has signed a National Letter of Intent or other offer of admission and/or financial aid to attend the institution and is required to be on campus to attend institutional orientation sessions for all students.

(c) January 30, 2011: Quiet Period

(d) January 31 through February 3, 2011: Dead Period

(e) February 4 through April 14, 2011: Quiet Period

(f) April 15 through May 31, 2011, [except for (g) below]: Evaluation Period

One hundred sixty-eight evaluation days (216 for U.S. service academies) (see Bylaw 13.02.6.2) (excluding Memorial Day and Sundays) selected at the discretion of the member institution and designated in writing in the office of the director of athletics [as provided in (1) below]:

(1) An authorized off-campus recruiter may use one evaluation to assess the prospective student-athlete’s athletics ability and one evaluation to assess the prospective student-athlete’s academic qualifications during this evaluation period). If an institution’s coaching staff member conducts both an athletics and an academic evaluation of the prospective student-athlete on the same day during this evaluation period, the institution shall be charged with the use of an academics evaluation only and shall be permitted to conduct a second athletics evaluation of the prospective student-athlete on a separate day during this evaluation period.

(g) Those days in April/May not designated above for evaluation opportunities: Quiet Period

(h) June 1 through July 31, 2011: Quiet Period

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NCAA Division I Men’s Basketball Recruiting Calendar August 1, 2010 through July 31, 2011

(See NCAA Division I Bylaw 13.17.2 for men’s basketball calendar formula)

The dates in this calendar reflect the application of Bylaw 13.17 at the time of publication of this manual but are subject to change per Constitution 5.2.3.1 or if certain dates change (e.g., National Letter of Intent signing dates) are altered.

Note: All live evaluations during the academic year shall be limited to regularly scheduled high school, preparatory school and two-year college contests/tournaments, practices and regular scholastic activities involving student-athletes enrolled only at that institution:

(a) August 1through September 8, 2010: Quiet Period

(b) September 9 through October 5, 2010: Contact Period

(c) October 6, 2010 through March 30, 2011, [except for (1), (2) and (3) below]: Evaluation Period

(1) November 8-11, 2010: Dead Period

(2) December 24-26, 2010: Dead Period

(3) March 16-22, 2011: Contact Period

(d) March 31 through April 7, 2011, (noon): Dead Period

(e) April 7 (noon) - 20, 2011, [except for (1) below]: Contact Period

(1) April 11-14, 2011: Dead Period

(f) April 21 through July 5, 2011, [except for (1)below]: Quiet Period

(1) May 19-28, 2011, [except for (i) below]: Dead Period

(i) To be determined (NBA pre-draft camp only): Evaluation Period

(g) July 6-15, 2011: Evaluation Period

(h) July 16-21, 2011, [except for (1) below]: Dead Period

(1) It is permissible for an institution to have contact with a prospect who is enrolled in the institution’s summer term (i.e., summer session or summer bridge program)and has signed a National Letter of Intent or other written commitment to attend the institution. ( Adopted: 4/25/02)

(i) July 22-31, 2011: Evaluation Period

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NCAA Division I Women’s Basketball Recruiting Calendar

August 1, 2010 through July 31, 2011

(See NCAA Division I Bylaw 13.17.3 for women’s basketball calendar formula)

The dates in this calendar reflect the application of Bylaw 13.17 at the time of publication of this manual but are subject to change per Constitution 5.2.3.1 or if certain dates change (e.g., National Letter of Intent signing dates) are altered. Women’s Basketball staff members shall not exceed 100 recruiting-person days. A recruiting person day is defined as one coach engaged in an off-campus recruiting activity of a women’s basketball prospect on one day; two coaches engaged in recruiting activities on the same day shall use two recruiting days.

(a) August 1 through September 15, 2010: Quiet Period

(b) September 16 through October 6, 2010: Contact Period October 1-3, 2010: Evaluations permitted at nonscholastic women’s basketball events.

(c) October 7, 2010 through February 28, 2011, [except for (1) and (2) below]: Evaluation Period

(1) November 8-11, 2010: Dead Period

(2) December 24-26, 2010: Dead Period

(d) March 1 through March 31, 2011: Contact Period

(e) April 1-14, 2011, [except for (1) and (2) below]: Dead Period

(1) One women’s basketball event certified by the NCAA (Bylaw 30.17) Evaluation Period held in conjunction with, and conducted in the host city of the NCAA Division I Women’s Basketball Championship:

(2) April 8-10, 2011: Quiet Period

(f) April 15 -19, 2011 Evaluation Period Note: Evaluations permitted at nonscholastic women’s basketball events -- April 15-17, 2011.

(g) April 20 through July 5, 2011: Quiet Period

(h) July 6-15, 2011: Evaluation Period

(i) July 16-21, 2011, [except for (1) below]: Dead Period (1) It is permissible for an institution to have contact with a prospect who is enrolled in the institution’s summer term (i.e., summer session or summer bridge program) and has signed a National Letter of Intent or other written commitment to attend the institution.

(j) July 22-31, 2011: Evaluation Period 600-57

NCAA Division I Baseball Recruiting Calendar

August 1, 2010 through July 31, 2011

(See NCAA Division I Bylaw 13.17.1 for baseball calendar formula)

The dates in this calendar reflect the application of Bylaw 13.17 at the time of publication of this manual but are subject to change per Constitution 5.2.3.1 or if certain dates (e.g., National Letter of Intent signing dates) are altered.

(a) August 1-31, 2010: Contact Period

(b) September 1-9, 2010: Quiet Period

(c) September 10 through November 7, 2010: Contact Period

(d) November 8-11, 2010: Dead Period

(e) November 12, 2010, through February 28, Quiet Period 2011, [except for (1) below]:

(1) January 6 (12:01 a.m.) through January Dead Period 10, 2011, (12:01 a.m.)*: (f) March 1 through July 31, 2011, [except Contact Period for (1) below]:

(1) April 11-14, 2011: Dead Period

*Dates are based on the American Baseball Coaches Association Convention. January 6-9, 2011, registration and convention dates.

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NCAA Division I Softball Recruiting Calendar

August 1, 2010 through July 31, 2011

(See NCAA Bylaw 13.17.7 for softball calendar formula) The dates in this calendar reflect the application of Bylaw 13.17 at the time of publication of this manual but are subject to change per Constitution 5.2.3.1 or if certain dates (e.g., National Letter of Intent signing dates are altered).

(a) August 1 through November 24, 2010, [except for (1) below] *: Contact Period

(1) November 8-11, 2010: Dead Period

(b) November 25, 2010 through January 1, 2011, [except for (1) below]: Quiet Period

(1) December 8 (12:01 a.m.) through December 12, 2010, (12:01 a.m.):** Dead Period

(c) January 2 through July 31, 2011, [except for (1) and (2) below]: Contact Period

(1) April 11-14, 2011: Dead Period

(2) May 31 through June 9 (noon), 2011: Dead Period

(d) During high school regional and state championship competition that does not occur during a dead period: Evaluation Period

(e) The following state specific contact/evaluation periods are permissible:

(1) In Hawaii, contacts and evaluations shall be permissible between November 25, 2010 and January 1, 2011, [except for (a) below)].

(a) 12:01 a.m. on the day of registration for the national convention of the National Fastpitch Coaches Association December 8, 2010, (12:01 a.m.) to on the day after Dead Period adjournment of the convention December 12, 2010 (12:01 a.m.)

(2) In those states that play high school softball season in the fall, e valuations shall be permissible during those seasons, except during dead periods.

* Each institution is limited to 50 evaluation days (August 1 through July 31) per Bylaw 13.02.6.2, which do not include employment of coaches in instructional camps/clinics or the observation of prospects participating in high school softball competition.

**Dates are based on the National Fastpitch Coaches Association Convention (December 8-11, 2010)

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NCAA Division I Women’s Volleyball Recruiting Calendar

August 1, 2010 through July 31, 2011

(See NCAA Division I Bylaw 13.17.9 for women’s volleyball calendar formula) The dates in this calendar reflect the application of Bylaw 13.17 at the time of publication of this manual but are subject to change per Constitution 5.2.3.1 or if certain dates (e.g., National Letter of Intent signing dates) are altered.

(a) August 1 through December 5, 2010, [except for (1) below]: Contact Period

(1) November 8-11, 2010: Dead Period

(b) December 6-14, 2010: Quiet Period

(c) December 15-31, 2010, [except for (1) and (2) below]: Dead Period

(1) Coaches attending the AVCA annual awards banquet may have incidental contact with two-year college prospects being honored at the banquet, provided no recruiting conversation occurs. (Bylaw 13.02.4.4.1)

(2) Thursday of the Division I Women’s Volleyball Championship Evaluation Period through the Sunday immediately following the championship (December 16-19). An institution’s authorized coaching staff members (see Bylaw 11.7.4) may evaluate on only one day and may attend only one event on that day during this period. Such an event shall occur within a 30-mile radius of the site of the championship (Kansas City, Missouri). Coaches from the same institution who attend such an event shall attend the same event on the same day. Coaches shall not attend events that occur at the same time that any intercollegiate competition in conjunction with the NCAA championship occurs:

(d) January 1 through July 31, 2011, [except for (1), (2) and (3) below]: Contact Period

(1) January 1-14, 2011: Quiet Period

(2) April 11-14, 2011: Dead Period

(3) May 1-27, 2011: Quiet Period

(e) The following state-specific contact and evaluation times are permissible:

(1) In those states that play the high school volleyball season in the winter, contacts and evaluations shall be permissible January 1 through the Friday prior to the Presidents Weekend Tournaments. 600-60

NCAA Division I Dead and Quiet Periods in Sports For Which No Recruiting Calendar Has Been Established

August 1, 2010 through July 31, 2011

(See NCAA Division I Bylaw 13.17.11 for complete listing of recruiting calendars)

Women’s Gymnastics Dead Periods • November 8-11, 2010, (during the period Monday through Thursday of the initial week for the fall signing of the National Letter of Intent). • April 11-14, 2011, (during the period Monday through Thursday of the initial week for the spring signing of the National Letter of Intent). • April 13-18 (noon), 2011, (the day before the first day of the Division I Women’s Gymnastics Championships to noon on the day after the championships).

Men’s Ice Hockey Dead Periods • November 8-11, 2010, (during the period Monday through Thursday of the initial week for the fall signing of the National Letter of Intent). • April 11-14, 2011, (during the period Monday through Thursday of the initial week for the spring signing of the National Letter of Intent). • April 6-10 (noon), 2011, (Wednesday prior to the Division I Men’s Ice Hockey Championship to noon on the Sunday after the game).

Women’s Ice Hockey Dead and Quiet Periods • November 8-11, 2010, (during the period Monday through Thursday of the initial week for the fall signing of the National Letter of Intent) • March 17-21 (noon), 2011, (the day prior to the Division I Women's Ice Hockey Championship to noon on the day after the game). • April 11-14, 2011, (during the period Monday through Thursday of the initial week for the spring signing of the National Letter of Intent). • April 25 through May 31 2011, is considered a quiet period. [Monday prior to the American Hockey Coaches Association Convention (April 28 through May 1)].

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Field Hockey • November 17-22 (noon), 2010, (Wednesday prior to the Dead Periods Division I Field Hockey Championship to noon on the day after the game). • January 31 through February 3, 2011, (during the period Monday through Thursday of the initial week for the signing of the National Letter of Intent).

Soccer and Men’s Water Polo January 31 through February 3, 2011, (during the period Dead Periods Monday through Thursday of the initial week for the signing of the National Letter of Intent).

All Other Sports Dead Periods Exceptions: U.S. Diving • November 8-11, 2010, (during the period Monday National Championships (Bylaw through Thursday of the initial week for the fall signing 13.17.11.1.1) of the National Letter of Intent). North American Cup Fencing • April 11-14, 2011, (during the period Monday through Championship (Bylaw 13.17.11.1.2) Thursday of the initial week for the spring signing of the National Letter of Intent).

When the dead period for recruiting occurs during the U.S. Diving National Championships, it shall be permissible for authorized coaching staff members to observe prospective student-athletes participating in that event. When the dead period for recruiting occurs during the North American Cup Fencing Championship, it shall be permissible for authorized coaching staff members to observe prospective student-athletes participating in that event.

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APPENDIX Q

MCNEESE STATE UNIVERSITY CERTIFICATION OF RECRUITED STATUS

Please answer all the following questions accurately so that it can be determined whether or not you are considered a “recruited” or “non-recruited” student-athlete at McNeese State University.

1. Did you ever make an “official visit” (expense paid) to the campus of McNeese State University? YES______NO______If yes, when:______

2. Did a coach, staff member, or representative of the institution’s athletic interest from McNeese State University ever arrange an in person off- campus encounter with you, your parents, or a legal guardian? YES______NO______If yes, explain:

3. Did a coach, staff member, or representative of the institution’s athletic interest ever initiate or arrange a telephone contact with you or your family for the purpose of recruitment on more than one occasion? YES______NO______If yes, explain:

My signature hereby certifies that to the best of my knowledge, the above responses are correct. ______Print Full Name Date Sport ______Student’s Signature ID Number

FOR OFFICIAL USE ONLY

I have reviewed the information provided above and determined that this student- athlete is considered: ______RECRUITED ATHLETE ______NON-RECRUITED ATHLETE

______Director of Compliance Date

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Appendix R MCNEESE STATE UNIVERSITY  In Season  Out of Season SPORT______

WEEK OF ______COACH ______TIME SHEET ATHLETICALLY RELATED ACTIVITIES During the playing season, NCAA Bylaw 17.1.5.1 indicates that a student-athlete’s participation in countable athletically related activities shall be limited to a maximum of four (4) hours per day and twenty (20) hours per week with one (1) required day off. During the off-season, student-athletes are limited to not more than eight (8) hours per week of conditioning. Instructions: You MUST record the hours on a daily basis. Record and total the exact number of hours spent (in quarter-hour increments) on each activity noted below in the proper “day” column. At the end of each week, record and total hours. Competition always counts as three (3) hours. You MUST sign the form and send it to the Director of Compliance by Wednesday of the next week. DESCRIPTION SUN MON TUE WED THU FRI SAT

Competition (games) Practice, with coach present Weight room/Conditioning Film Review (required) Meeting with coach Individual (required workout) Other on field/court activities

TOTAL HOURS Please note: The following activities are not to be counted: ...Training table or competition-related meals ...Physical rehabilitation ...Dressing, showering, taping ...Study hall, tutoring ...Meetings with coaches on non-athletic matters ...Travel to and from practice and competition ...Medical exams or treatments ...Participation in regular P.E. classes ... Voluntary individual workouts and film review, provided they are not required by coaches; may be monitored by Conditioning coach, for safety purposes ...Individual consultation with coach initiated by student , provided you do not engage in athletically related activities I certify the hours noted above are correct (exceptions are noted on the reverse side),

Student-Athlete ______Date ______

Head Coach ______Date ______

Coach (if different) ______600-64

If number of hours per day spent on each activity certified on Page 1 differs for a particular student-athlete, please complete the following information:

STUDENT-ATHLETE DATE ACTIVITY/COMMENT HOURS

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APPENDIX S

SPECIAL ACTIVITY FORM FORM 37

CREATED July 2003 THIS FORM MUST BE COMPLETED AND APPROVED PRIOR TO ANY ATHLETIC DEPARTMENT ACTIVITY THAT IS NOT A ROUTINE ACTIVITY . EXAMPLES OF ROUTINE ACTIVITIES ARE GAMES, PRACTICES, TEAM MEETINGS, AND PRE-GAME OR POST-GAME MEALS. EXAMPLES OF SPECIAL ACTIVITIES ARE FUNDRAISERS, STUDENT-ATHLETE SPECIAL MEALS, AWARDS, BENEFITS, AND EXPENSES AND REQUIRE PRIOR APPROVAL.

Coach Requesting Approval of Activity:

Detailed Description of Activity:

Date of Activity: ______

Purpose of Activity:

Individuals Participating in Activity (circle all that apply):

Student-athletes on scholarship Coaches

Student-athletes not on scholarship AD staff

Others (explain briefly)______Guests

APPROVED:

______Athletic Director Date Compliance Coordinator Date

**Form created by Deanna Falcon at Nicholls State University**

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APPENDIX T- For form on line, go to http://www.southland.org/fls/18400/pdf/CF2.pdf?DB_OEM_ID=18400

COMPETITION RECORD

Revised July 2010 Institution: McNeese State University Sport: Year: ______ This is to certify that the following student-athletes competed in at least one competition, regardless of time, during the season per Byulaw 14.2.3.1.

Seasons of Seasons of Eligibility Eligibility Used Used

This form is no longer due to the Conference office but should be maintained on campus. At least two of the following signatures should be completed:

Head Coach’s Signature Date Sports Information Director’s Signature Date

Athletics Director’s Signature Date Compliance Administrator’s Signature Date

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APPENDIX U STUDENT-ATHLETE FEE FOR LESSON DOCUMENTATION

NCAA rules stipulate that student-athlete employment earnings must comply with the following restrictions: a) Your compensation does not include any remuneration for value or utility that you may have for the employer because of the publicity, reputations, fame, or personal following that you have obtained because of athletics ability. b) You will be compensated only for work actually performed; and c) You will be compensated at a rate commensurate with the going rate in that locality for similar services.

You may receive compensation for teaching or coaching sports skills or techniques in your sport on a fee-for- lesson basis, provided: (a) You may not use McNeese State facilities (athletics or otherwise) to teach the lessons; (b) You may not be paid for “;playing lessons” (it’s not permissible to be paid for playing someone, as opposed to teaching them); (c) You document the recipient of the lesson(s) and the fee for the lesson(s) and provide the Documentation to Athletic Compliance. (d) Your compensation is paid by the lesson recipient (or recipient’s family) and not another individual or entity; (e) When you teach lessons for multiple individuals, your instruction to each individual is comparable to the instruction that would be provided during a private less; AND (f) You do not use your name, picture or appearance to promote or advertise the availability of fee- for-lesson sessions

Questions? Call: 337/475-5296 E-mail: [email protected]

COMPLIANCE STATEMENT My employment is consistent with the legislation stated above:

Student-Athlete Signature:______Date:______

Lesson Recipient Signature:______Date______

FEE FOR LESSON DOCUMENTATION

S-A Providing Lesson:______Sport:______

Person Receiving Lesson:______

Date & Type of Lesson:______

Amount Received for Lesson:______

Location of Lesson:______

Who Paid for Lesson:______

Relationship to Lesson Recipient:______

Phone Number:______Return Documentation to: Compliance Office, McNeese State University, Kaufman Room 325, Box 90375, Lake Charles, LA 70609 600-68

APPENDIX V Form to monitor prospects that relocate to Lake Charles prior to initial full-time enrollment. ______Prospect’s name Phone number ______Address E-mail Address ______City, State, Zip

Circle One Previous institution attended: High School / 4 yr. college / 2 yr. college Name of institution: ______

If High School, has prospect been certified by Clearinghouse? ______

If 2 year college, has prospect received AA degree? ______Date degree conferred: ______

Reason for relocating: ______

Summer employment: ______

How did prospect learn of job opportunity? ______

Prospect is / is not currently enrolled at any institution. If yes, give name of institution.______

Type of course: (e.g.- Correspondence courses, distance learning, independent study, conventional course). Please describe: ______

List any academic assistance provided: ______

The above information is complete and accurate to the best of my knowledge. I understand that providing false information could result in my ineligibility for athletics participation at McNeese State University. ______Prospect’s Signature Date

By signing below, I affirm that I have read and understand the application of NCAA Bylaw 10.1 and the information provided by the student-athlete is accurate and complete to the best of my knowledge. ______Coach’s Signature Date

600-69

APPENDIX W – for form, go to http://www.southland.org/fls/18400/pdf/CF11.pdf?DB_OEM_ID=18400 PLAYING AND PRACTICE SEASON AND

FIRST DATE OF COMPETITION

FORM 16 Revised June 2010 Institution: McNeese State University Sport:

*Segment 1. The segment of the playing season that concludes with the NCAA championship. *Segment 2. The remaining portion of the playing season.

I. Baseball and Softball A maximum of 132 days: Segment 1: From: To: Days Used

Segment 2: From: To: Days Used **Segment 2 shall be conducted within a period of 45 consecutive days during September, October and November.

II. Soccer and Volleyball A maximum of 132 days: Segment 1: From: To: Days Used

Segment 2: From: To: Days Used

III. Golf, Swimming, Tennis, Cross Country (For Institutions that sponsor only Outdoor OR Indoor , but not both) A maximum of 144 days: Segment 1: From: To: Days Used

Segment 2: From: To: Days Used

IV. Track and Field (For Institutions that conduct BOTH Indoor and Outdoor) A maximum of 156 days: Segment 1: From:______To:______Days Used______

Segment 2: From:______To:______Days Used______

V. Men’s Basketball The season is the period of time between the start of preseason practice and the end of the regular playing season. On-court preseason practice can begin:

Friday, October 15, 2010, 5:00 p.m.

Women’s Basketball No earlier than 5 p.m. on the date that is 40 days prior to the date of the institution’s first regular- season contest. An institution shall not engage in more than 30 days of countable athletically related activities prior to its first regular-season contest.

Preseason Practice Start Date:______First Date of Intercollegiate Competition:______Number of Practice Sessions:______600-70

PLAYING AND PRACTICE SEASON PAGE TWO

VII. Football Shall not commence official preseason football practice sessions prior to the date that will permit a maximum of 40 UNITS prior to the first scheduled intercollegiate game. During the preseason period, institutions may not engage in more than 29 on-field practice sessions (see Bylaw 17.9.2.1). The length of playing season is limited to the start of preseason practice and the end of the regular playing season.

Preseason Practice Start Date:______First Date of Intercollegiate Competition:______Number of Practice Sessions:______

FIRST DATE OF COMPETITION DECLARATION

First date of team competition in your sport (spring or fall):

The first contest (game or scrimmage with outside competition for the following sports shall not occur prior to):

Football: September 1, 2010 Basketball: November 12, 2010 (men and women) Soccer: August 201, 2010 Volleyball: August 27, 2010 Cross Country: September 1, 2010 All Other Sports: September 7 (or first day of class, whichever is earlier)

MINIMUM/MAXIMUM NUMBER OF CONTESTS/DATES OF COMPETITION

1. The minimum number of contests/dates of competition per NCAA Bylaw 20.9.4.3 is .

2. The maximum number of contests/dates of competition per NCAA Bylaw 17 (Fig. 17-1) is ____.

3. The number of team contests or dates of competition for the ______academic year is ______.

By signing and dating this form, you attest that to the best of your knowledge, the above information is accurate and if any changes are made, the compliance administrator shall be notified immediately.

Signature of Head Coach Date

Signature of Director of Athletics Date

Signature of Compliance Administrator Date

600-71

FOOTBALL COACHING STAFF & OFF-CAMPUS RECRUITERS DESIGNATION FORM 21______Revised July 2010 Institution: ______Date: ______• In NCAA Football Championship Subdivision, off-campus contacts and evaluations are limited to countable coaches, (head and assistant). No more than seven (7) may contact and evaluate off-campus at any one time (Bylaw 11.7.3.

HEAD OR ASSISTANT COACHES (NCAA BYLAW 11.01.2) POSITION NAME OFF-Campus Recruiter? (Y/N) Head Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Assistant Coach Undergrad Asst.^ NO Undergrad Asst. NO Undergrad Asst. NO ^ No limit on undergrad assistant coaches as long as they meet the criteria of 11.01.5. Undergraduate coaches may not be involved in off-campus activities involving the contacting or evaluating of prospective student-athletes. Off campus recruiting is limited to head and assistant coaches.

Items To Remember: 1. There is a limit of seven coaches (including the head coach) who may contact and evaluate prospective student- athletes off campus at any one time. 2. All coaches involved in off-campus recruiting activities must be certified pursuant to Bylaw 11.5; 3. The Conference does not need to be notified of changes in designated recruiters – but a list should be maintained on campus; 4. If it is necessary to replace a countable coach for reasons other than employment changes, the institution may do so p ursuant to Bylaw 11.7.1.1.1.2; and 5. Volunteer coaches are not permitted in football or basketball.

______Head Coach Date

______Director of Athletics Date 600-72

BASKETBALL COACHING STAFF & OFF CAMPUS RECRUITERS DESIGNATION ______Revised August 2005 Institution: ______Men:______Women: ______Date:______

• Off-campus contact and evaluation of prospects is limited to three coaches at any one time, during both the academic year and July evaluation period (see Bylaw 11.7.5).

HEAD OR ASSISTANT COACHES (NCAA BYLAW 11.01.2)

POSITION NAME OFF-CAMPUS RECRUITER?(Y/N) Head Coach (NCAA Bylaw 11.01.2) Assistant Coach Assistant Coach Assistant Coach Coach, Stud.,Asst.(NCAA Bylaw 11.01.4)^

^ No limit on undergrad assistant coaches as long as they meet the criteria of 11.01.4. Graduate Assistant and Undergraduate coaches may not be involved in off-campus activities involving the contacting or evaluating of prospective student-athletes. Off campus recruiting activities are restricted to head and assistant coaches who have been certified per Bylaw 11.5.1.1..

Items To Remember: 1. See Bylaw 13.1.8.8 (a) and (b) for Men’s and Women’s Basketball evaluation guidelines. 2. All coaches involved in off-campus recruiting activities must be certified pursuant to Bylaw 11.5; 3. The Conference does not need to be notified of changes in designated recruiters – but a list should be maintained on campus; 4. If it is necessary to replace a countable coach for reasons other than employment changes, the institution must request approval from the NCAA (Bylaw 11.7.1.1.1.2); and 5. Volunteer coaches are not permitted in football or basketball.

______Head Coach Date

______Director of Athletics Date

600-73

COACHING STAFF & OFF CAMPUS RECRUITERS DESIGNATION (Sports Other than Football and Basketball) ______Revised August 2005 Institution:______Sport: ______Date:______

• There shall be a limit on the number of coaches who may be employed by the institution and who may contact or evaluate prospects off-campus at any one time (see Bylaw 11.7.4).

HEAD OR ASSISTANT COACHES (NCAA BYLAW 11.01.2) POSITION NAME Off-Campus Recruiter? (Y/N)

Head Coach (NCAA Bylaw 11.01.2) Assistant Coach Assistant Coach Coach, Grad. Asst. (Bylaw 11.01.3) Coach, Stud. Asst. (Bylaw 11.01.4)^ N Undergrad Asst. N Undergrad Asst. N Volunteer Coach (Bylaw 11.01.5)* N Volunteer Coach N Volunteer Coach N ^ No limit on undergrad assistant coaches as long as they meet the criteria of 11.01.4. Undergraduate coaches may not be involved in off-campus activities involving the contacting or evaluating of prospective student-athletes. * Track programs that offer indoor, outdoor and corss country may have up to three volunteer coaches.

Items to Remember:

1. All coaches involved in off-camps recruiting activities must be certified pursuant to Bylaw 11.5; 2. Notification of changes in a coaching staff must be provided in writing to the Conference; 3. The Conference does not need to be notified of changes in designated recruiters – but a list should be maintained on campus; and 4. If is it necessary to replace a countable coach for reasons other than employment changes, the institution must request approval from the NCAA (bylaw 11.7.1.1.1.2)

______Head Coach Date

______Director of Athletics Date

600-74

APPENDIX Y INVENTORY FORMS FORM A McNeese State University Athletic Department End of Year Athletic Inventory

Sport: Date:

Quantity Description Color

Done by: ______Reviewed by______

600-75

INVENTORY FORMS FORM B McNeese State University Athletic Department Newly Received Athletic Inventory

Sport: Date:

Quantity Description Color

Done by: Reviewed By: 600-76

INVENTORY FORMS FORM C McNeese State University Athletic Department Student Athlete Equipment Issued/ Returnable Form

Name: ID#:

Description Color Quantity Date Issued Date Returned

Signature of Athlete Date Signature of Coach Date

Notes: 600-77

INVENTORY FORMS FORM D McNeese State University Athletic Department Student Athlete Equipment Issued/Non-Returnable Form

Name: ID#:

Description Color Quantity Date Issued

Signature of Coach Signature of Athlete Date Date

Notes:

600-78

INVENTORY FORMS

FORM E McNeese State University Athletic Department

Surplus Transfer Form

Sport:

Quantity Description Justification

Signature of Coach Date

Signature of AD Date (only if any items has material value)

600-79