Administrative Manual
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Administrative Manual ..................................... 6 1 Introduction ............................................. 6 1.1 WHAT IS THE FIRST® ROBOTICS COMPETITION® (AKA FRC®)? ..... 6 1.2 GRACIOUS PROFESSIONALISM®, A FIRST CREDO ................ 6 1.3 PROMINENT FRC AWARDS ................................. 7 1.3.1 The Chairman's Award .................................. 7 1.3.2 The Woodie Flowers Award ............................... 7 1.3.3 The Dean's List Award ................................... 7 1.4 SAFETY: A FIRST CULTURE ................................. 8 2 Communication .......................................... 9 2.1 OVERVIEW ............................................. 9 2.2 FIRST HEADQUARTERS - CONTACT INFORMATION ............... 9 2.3 TEAM SUPPORT ......................................... 10 2.3.1 Please do not duplicate efforts ............................ 11 2.4 TECHNICAL RESOURCES .................................. 11 2.5 ADDITIONAL SOFTWARE CONTACT INFORMATION .............. 11 2.6 FIRST ROBOTICS COMPETITION WEBSITE ..................... 11 2.6.1 Getting Answers to Your Competition Questions ............... 11 2.6.2 FRC Q&A Forum ...................................... 12 2.6.3 Email Blasts ......................................... 12 2.6.4 FRC Blog ........................................... 12 2.7 TIMS - SUPPLYING INFORMATION TO FIRST .................... 12 2.8 JUDGES' INFORMATION ................................... 13 2.9 EVENT-SPECIFIC INFORMATION ............................. 13 2.10 REGIONAL EVENTS AND CHAMPIONSHIP HOTEL INFORMATION .... 13 2.11 FIRST LOGOS ......................................... 14 2.11.1 Logo Use .......................................... 14 3 Team Organization ...................................... 14 3.1 GETTING STARTED: GUIDES, HANDBOOKS AND OTHER HELPFUL RESOURCES .............................................. 14 3.2 SUGGESTED LEADERSHIP ROLES ........................... 15 3.2.1 Main Contact Responsibilities ............................ 15 3.2.2 Alternate Contact Responsibilities ......................... 16 3.2.3 Shipping Contact Responsibilities .......................... 17 3.3 RECOMMENDED ADDITIONAL CONTACTS ..................... 18 3.3.1 Corporate / University Contact Responsibilities ................ 18 3.3.2 Public Relations Contact Responsibilities ..................... 18 page 1 / 67 3.3.3 Scholarship Responsibilities .............................. 19 3.3.4 School Contact Responsibilities ........................... 19 3.3.5 Technical Contact Responsibilities ......................... 19 3.3.6 Travel Contact Responsibilities ........................... 20 3.4 OTHER IMPORTANT TEAM POSITIONS ........................ 20 3.4.1 Game Rules Monitor Responsibilities ....................... 21 3.4.2 Safety Captain Responsibilities ........................... 21 4 At The Events ........................................... 22 4.1 OVERVIEW ............................................ 22 4.2 FIRST SAFETY .......................................... 22 4.2.1 Safety Recommendations ............................... 23 4.2.2 Robot Carts ......................................... 23 4.2.3 Safety Recognition Program ............................. 23 4.3 COURTESIES AND RULES ................................. 24 4.4 STAFF / VOLUNTEER BADGES .............................. 24 4.5 COMPETITION OVERVIEW ................................. 24 4.5.1 Practice Matches ..................................... 24 4.5.1.1 Practice Time Slots .................................. 24 4.5.1.2 The Filler Line ..................................... 25 4.5.1.3 Courtesy ......................................... 25 4.5.2 Competition Matches .................................. 25 4.5.2.1 Qualification Match Schedules ........................... 25 4.5.2.2 Scouting ......................................... 25 4.5.2.3 Early Matches ..................................... 25 4.5.3 Competition Agendas .................................. 26 4.5.3.1 Championship Agenda ................................ 26 4.6 LOAD IN PROCEDURES ................................... 26 4.6.1 Bag and Tag ........................................ 26 4.6.2 At Championship ..................................... 26 4.7 EVENT CHECK-IN ........................................ 27 4.7.1 Consent and Release Forms ............................. 27 4.7.2 Event Check In Envelope ................................ 27 4.8 THE PIT ............................................... 28 4.8.1 Pit Admin Station ..................................... 28 4.8.2 Team Pits .......................................... 28 4.8.2.1 Rules ........................................... 28 4.8.2.2 Pit Structure ...................................... 29 4.8.2.3 Space Regulations .................................. 29 page 2 / 67 4.8.3 Spare Parts Station .................................... 29 4.8.4 Inspection .......................................... 29 4.8.5 Machine Shop ....................................... 30 4.8.6 Team Provided Mobile Machine Shops ...................... 30 4.8.6.1 Approval, Liability and Security Coverage ................... 30 4.8.6.2 Local Restrictions ................................... 31 4.8.6.3 Other Requirements ................................. 31 4.8.7 Machine Tools at Events ................................ 31 4.8.8 Suggested Equipment .................................. 32 4.8.9 First Aid Station ...................................... 32 4.8.10 Traffic Flow ........................................ 32 4.8.11 Announcements ..................................... 32 4.8.12 Queuing Your Team .................................. 32 4.8.13 Property Security .................................... 33 4.8.14 Lost and Found ...................................... 33 4.9 CEREMONIES .......................................... 33 4.9.1 All Teams Should Attend ................................ 33 4.9.2 Pit Manners/Rules during the Ceremonies .................... 33 4.10 PIT CLOSING ETIQUITTE ................................. 34 4.11 TEAM SOCIALS ........................................ 34 4.12 CHAMPIONSHIP FIRST FINALE ............................. 34 4.13 TEAM SPIRIT AND TEAM "LOOK" ........................... 34 4.13.1 Team Giveaways .................................... 34 4.13.2 Mascots and Team Costumes ............................ 34 4.13.3 Competition Spirit .................................... 35 4.13.4 Banners and Flags ................................... 35 4.14 BLEACHER RULES ...................................... 35 4.15 SITE RESTRICTIONS .................................... 35 4.16 CONSIDERATIONS ...................................... 36 5 Robot Transportation .................................... 36 5.1 STOP BUILD DAY ........................................ 37 5.2 BAG AND TAG .......................................... 37 5.3 REQUESTING AN EXEMPTION .............................. 38 5.4 INSTRUCTIONS FOR "BAG AND TAG" ......................... 38 5.5 ROBOT LOCK AND UNLOCK INSTRUCTIONS .................... 39 5.5.1 Completing the Robot Lock-Up Form ....................... 39 5.5.2 Using the Robot Lock-Up Form ............................ 39 5.6 “ROBOT ACCESS PERIOD” – FOR TEAMS ATTENDING 2-DAY EVENTS .................................................. 40 page 3 / 67 5.6.1 'Robot Access Period' - Permitted Actions .................... 40 5.6.2 'Robot Access Period' - Schedule .......................... 40 5.7 ROBOT SHIPPING – FOR TEAMS GRANTED AN EXEMPTION OR ATTENDING CHAMPIONSHIP .................................. 40 5.7.1 Shipping Instructions for Exemptions Granted Teams ............ 42 5.7.2 Shipping Your Robot to the Championship .................... 42 5.8 IMPORTANT SHIPPING CONTACTS ........................... 43 5.8.1 FIRST Is Your Main Contact .............................. 43 5.8.2 FedEx ............................................. 44 5.9 Revision History ........................................ 44 6 Awards ................................................. 44 6.1 FIRST ROBOTICS COMPETITION AWARDS ..................... 45 6.2 COMPLETE AWARDS LIST ................................. 45 6.3 AWARDS SUBMISSION PROCESS ............................ 48 6.4 CHAIRMAN'S AWARD .................................... 49 6.4.1 Overview ........................................... 49 6.4.2 First-Year (Rookie) and NASA Grant Teams ................... 49 6.4.3 Submission Information ................................. 49 6.4.3.1 Submission Content ................................. 50 6.4.3.2 Submission Format .................................. 50 6.4.3.3 Submission Process .................................. 50 6.4.3.4 Interview Process and DVD Requirement for 2013 Season ......... 52 6.4.4 The Chairman's Award Championship Award Process ............ 53 6.4.5 The Allaire Medal - Leadership Exemplified ................... 53 6.5 FIRST FUTURE INNOVATOR AWARD (FFIA) Sponsored by the Abbott Fund .............................................. 54 6.5.1 Award Overview ...................................... 54 6.5.2 Award Criteria ....................................... 54 6.5.3 Award Judging ....................................... 55 6.5.4 Additional Documentation and Video ....................... 55 6.6 FIRST DEAN'S LIST ...................................... 56 6.6.1 Submissions ......................................... 57 6.6.2 Criteria ............................................ 57 6.6.3 Judging ............................................ 58 6.7 THE FOUNDERS AWARD (Championship Only)