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Tournament Director Guide

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Tournament Director Guide ® SM FIRST RISE powered by Star Wars: Force for Change 2019-2020 FIRST ® Tech Challenge Tournament Director Guide 2 | FIRST® Tech Challenge Tournament Director Guide Sponsor Thank You Thank you to our generous sponsors for your continued support of the FIRST® Tech Challenge! Revision 1: 07.2019 FIRST® Tech Challenge Tournament Director Guide | 3 Volunteer Thank You Thank you for taking the time to volunteer for a FIRST® Tech Challenge event. FIRST® and FIRST® Tech Challenge rely heavily on volunteers to ensure events run smoothly and are a fun experience for teams and their families, which could not happen without people like you. With over 5,500 teams competing yearly, your dedication and commitment are essential to the success of each event and the FIRST Tech Challenge program. Thank you for your time and effort in supporting the mission of FIRST! Revision History Revision Date Description 1 07/02/2019 Initial Release Contents Contents ............................................................................................................................................................ 3 Introduction ........................................................................................................................................................ 7 ® What is FIRST Tech Challenge? .................................................................................................................. 7 ® Gracious Professionalism ................................................................................................................................ 7 Job Description .................................................................................................................................................. 7 Volunteer Training and Certification ............................................................................................................... 7 Volunteer Minimum Age Requirement ............................................................................................................ 8 Judge Advisor, Judge, Judge Match Observer Minimum Age Requirement ................................................ 8 Head Referee and Referee Minimum Age Requirement ............................................................................. 8 WTA and CSA Minimum Age Requirement ................................................................................................ 8 Key Volunteer Role Minimum Age Requirement ............................................................................................ 8 Bring a Friend! ............................................................................................................................................... 8 Role & Responsibility of an Event Host .............................................................................................................. 8 Tournament Director Role & Responsibility .................................................................................................... 8 Qualifier Agreement .................................................................................................................................... 9 FIRST Tech Challenge Tournament Structure ................................................................................................... 9 Hosting a FIRST Tech Challenge Tournament ................................................................................................ 10 What is a FIRST Tech Challenge Tournament? ........................................................................................... 10 What is a Qualifying Tournament? ............................................................................................................... 10 What is a League Tournament? ................................................................................................................... 11 What is a League Meet? .............................................................................................................................. 11 What is a Championship Tournament? ........................................................................................................ 11 What is a Scrimmage? ................................................................................................................................. 12 Planning Timeline ............................................................................................................................................ 12 Finances .......................................................................................................................................................... 14 Finance Timeline .......................................................................................................................................... 14 Budget ......................................................................................................................................................... 15 Gracious Professionalism® - “Doing your best work while treating others with respect and kindness - It’s what makes FIRST, first.” 4 | FIRST® Tech Challenge Tournament Director Guide Sponsors ...................................................................................................................................................... 15 FIRST Tech Challenge Global Sponsors .................................................................................................. 16 The Venue ....................................................................................................................................................... 16 Competition Area ......................................................................................................................................... 16 Pit Area ........................................................................................................................................................ 17 Electricity ..................................................................................................................................................... 17 Lighting ........................................................................................................................................................ 17 Judging Areas .............................................................................................................................................. 17 Event Administration Room .......................................................................................................................... 17 Volunteer Room ........................................................................................................................................... 17 Registration and Information Area ................................................................................................................ 18 Parking ........................................................................................................................................................ 18 Food Area .................................................................................................................................................... 18 Signage........................................................................................................................................................ 18 Resources .................................................................................................................................................... 18 Proximity between Pit and Competition Areas .............................................................................................. 18 Accessibility ................................................................................................................................................. 19 Safety Requirements.................................................................................................................................... 19 Setup, Preparation and Cleanup .................................................................................................................. 19 IT Equipment & Needs ................................................................................................................................. 19 Special Wi-Fi Requirements for an Adjacent FIRST Robotics Competition .................................................. 20 Accessibility ................................................................................................................................................. 20 Date Selection ................................................................................................................................................. 20 Date Selection Considerations: .................................................................................................................... 20 Time of Event ............................................................................................................................................... 21 Qualifying Matches ...................................................................................................................................... 21 Match Time Calculation ................................................................................................................................ 21 Match Time Calculator .............................................................................................................................. 22 Parking .......................................................................................................................................................
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