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Full Council Meeting Minutes 2Nd July 2020

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Full Council Meeting Minutes 2Nd July 2020 Minutes of the Full Council Meeting held electronically on Thursday 2nd July 2020 starting at 7pm. Members Attending: Cllr Appleby (Chairman), Cllr Langford, Cllr Andrews, Cllr Percy, Cllr Riley, Cllr Rosewell, Cllr Legat, Cllr Jeffes, Cllr Stirrup In Attendance: Michelle Leadbitter-Allen -Clerk, Cllr Griffiths (WCC) 20.0042 Apologies Received: Cllr Moffatt, Cllr Power (HCC), Cllr Porter (HCC) 20.0043 Public participation and Declaration of Interest: Declarations of Interest: None 20.0044 Agree the minutes of the meeting on the 4th June 2020 The Minutes of the Meeting of 4th June 2020 were agreed by individual verbal consent as a true record of the meeting, with one abstention. Cllr Appleby will sign the minutes in retrospect. There were no matters arising. 20.0045 City and County Councillor Reports The Council noted the City and Councillor reports received. 20.0046 Financial Matters: Cllr Riley 20.0046.1 Council noted the Minutes of the Finance & General Purposes Committee Meeting of Thursday 18th June 2020. 20.0046.2 Bills to Pay & Other Recorded Expenditure Clerk ran through the bills to pay and income received. Cllr’s Legat and Andrews agreed the payments and would email authorisation to pay to the Clerk. 20.0046.3 Presentation of Quarterly Accounts and June Bank Reconciliation (see attached) Cllr Riley explained that we will not be receiving the Boomtown Community Fund this year, which is causing a deficient in the projected income. However, the general reserve will cover the shortfall. We have budgeted for a lot of expenditure this year. Cllr Riley explained that she had seen and agreed the bank reconciliations performed tally with 1 | Page 07022020 FCM FINAL MINUTES the bank statements. 20.0046.4 IA Report – Outcome of Lengthsman Reserve Email to Upland Scheme Parish Councils Clerk Reported that after following up with councils participating in the scheme 3 times she had received replies from the following : Barton Stacey, Four Marks, Bighton, Micheldever, Old Alresford and Wonston, all of which agreed that we should continue to hold the lengthsmans reserve in case of funding removal. Including Itchen Valley this gave seven in favour which made a majority and it was therefore agreed that we would continue to hold the lengthsmans reserve. 20.0047 Planning: - Chair Cllr Langford 20.0047.1 The Council noted the Planning Committee Meeting Minutes of 18th June 2020. 20.0047.2 Planning Applications Received up until and including 26th June 2020. a) SDNP/20/02324/HOUS | SDNP/20/02325/LIS Location: The Farmyard Easton Lane Easton SO21 1EQ Proposal: Proposed single storey garage extension. Conversion of an existing garage to ancillary living accommodation. Installation of an air source heat pump and associated brick screen wall. Comment: Object We do not object to the development as designed but because the swimming pool is to be heated by an Air Source Heat Pump we request that the applicant be asked for a noise impact survey and the installation be compliant with the Microgeneration Certification Scheme Planning Standards (MCS 020) [1] This mandates that the fans should be of a type and set in a place which reduces neighbours disturbance as much as possible. ASHPs have the ability to be very disruptive, the noise may be mild for short periods of time - but they run for long periods and dig into the subconscious creating noise stress. They also get noisier with age as the bearings wear. There is an example locally of an ASHP heating a swimming pool that can be heard from over 50m away The survey may find alternative locations or types of pump which could be less/no nuisance to neighbours. b) SDNP/20/02339/SCOPE Location: Matterley Farm Alresford Road Ovington Alresford Hampshire SO24 0HU 2 | Page 07022020 FCM FINAL MINUTES Proposal: Proposed Development at Matterley Farm, Alresford Road, Ovington, SO24 0HU – Town and Country Planning (Environmental Impact Assessment) Regulations 2017 (as amended 2018) - Regulation 15 Request for a Scoping Opinion. Comment: 1. This is a planning application for a permanent 1,100-acre festival site with structures within the South Downs National Park. A National Park is not the right place for a festival site, it is a major development and fails the requirement for exceptional circumstances of Core Policy SD3 2. The Scoping should include The Exceptional Circumstances to overrule core Policy SD3. 3. The availability of reasonable alternative places for a festival site outside the National Park 4. The development that has already taken place to change the Landscape Character of the site, e.g. tracks 5. The other non-agricultural activities that take place within the application site - motor cross, tank driving, tough mudder, oil well etc. 1.3.4 The environmental consultees should be widened to include at least:- a) The Hampshire and Isle of Wight wildlife Trust b) The Hampshire Branch of Butterfly Conservation c) The Hampshire Branch of the Ornithological Society d) The Ramblers Association - Hampshire Branch e) The Open Spaces Society f) CPRE 6. The whole of the Farmland and Woodland bird indexes should be scoped, not just those listed. 7. Stress - an analysis of the mental issues caused by the festival experience on the neighbouring residential population. 8. 4.7.1 Evidence of the economic benefit and losses caused by festivals- not just hearsay. The crime figures associated at, and locally, with the event. 9. 2.2.7 Traffic management should include the A272 and Rodfield Lane 10. 2.2.10 The charitable benefits that will be attached to any planning permission 11. 4.11.8 the baseline noise survey should be widened to include other parishes, 3 receptor sites is not enough to provide a complete picture. Experience shows that weather - cloud base and wind - has a significant impact on how far noise travels and a five-day survey will not cover all the variables and this should be carried out to include these. 3 | Page 07022020 FCM FINAL MINUTES The scoping should also include the noise produced by amplified music Noise intrusion is locally the most complained about negative aspect caused by festivals 12. 5.3.1 the baseline ambient light in the area 13. The treatment of sewage, waste and nitrate emission calculations in relation to Nitrate Mitigation in the Solent c) 20/01210/TPO Location: Woodland Halt Old Station Road, Itchen Abbas, Winchester, Hampshire, SO21 1BA Proposal: Ash. Fell Dieback Comment: No Comment d) SDNP/20/02482/LDP Location: Gages Close, Itchen Abbas, Winchester, Hampshire, SO21 1AX Proposal: Installation of 4no. rooflights on rear (southern) roof slope Comment: No Comment 20.0048 Parish Reports: 20.0048.1: Footpath matters Footpath 31: (behind Shelly Close) Path has been strimmed adequately for people to walk in both directions. Action: Cllr Appleby to thank the landowner and also comfirm whether or not there is a possibility to create a 2nd path in the field to have a one way system in each direction.. Footpath 39: Councillors discussed the possibility of creating a permissive pathway. Action: Cllr Jeffes to contact Rambers Association to find out if they have a kissing gate we can use here. Footpath 48: (Section from bridge north of the river leading to Chilland Lane) Action: Clerk to draft a letter reminding the landowner of his responsibility to cut back the vegetation from the right of way. Cllr Appleby will deliver it by hand. Footpath 12: The whole footpath falls in an SSSI area. The Ramblers Association have discussed putting a broadwalk. HCC are aware of the proposal. Cllr Appleby has emailed the Chairman of Itchen Stoke Parish Council outlining IVPC proposal to create a broadwalk, he explained he had not yet received a reply. Cllr Jeffes said that the Wildlife Trust can guide us through the SSSI regulations. Action: Clerk to create a list of the proposed alterations to the footpaths and cyclepaths as discussed at the workshopheld in June. There are several all on a single owner’s land. Council to prioritise the list and discuss the possibilities with the landowner. 20.0048.2: 4 | Page 07022020 FCM FINAL MINUTES Highways a) Speeding on B3047 Discussion around the speeding on B3047. Action: Clerk to investigate with HCC the purchase of new speed limiter for the parish. Cllr to contact the Chair of Littleton PC to see if the present limiter can be replaced with a more modern version. b) Parents dropping off children for school in Little Hayes The Chairman of Little Hayes Lane Group emailed Cllr Appleby expressing concern of the number of parents using Little Hayes Lane to drop their children off at school. Unfortunately, the Parish Council cannot do anything and but if the Little Hayes Group wish to take this further, they are able to contact WCC. 20.0048.3: Village Halls: Itchen Abbas & Avington Hall is in the process of trying to open. Cllr Langford explained that hirers will need to complete their own risk assessment. A maximum of 14 people per meeting is allowed. Easton Village Hall: Cllr Percy explained that Easton Village Hall are not looking to open at present. For more information refer to linked report. Martyr Worthy: Cllr Moffatt not available to report. 20.0048.4: Website a) Website Accessibility Regulations TLC are looking investigating what the IVPC website requires to become compliant. Clerk mentioned that all document posted to our website since 23rd September 2018 have to be compliant which is a large piece of work. Cllr Riley suggested that the Clerk ensures that all documents going forward are compliant and work through past documents when time allows. 20.0048.5: Open Spaces (linked report) a) Ransom Strip Update Cllr Riley gave a brief history of the Old School Field at Church Lane and the adjacent piece of land common commonly known as ‘The Ransom Strip’ 18 months ago the Cllr Appleby and Cllr Riley performed a large piece of work outlining the specifications required to complete the merger of the Ramsom Strip with the Old School Field.
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