(BIDDING DOCUMENT)

Framework Contract for the Local Purchase of Medicines & Disposable Surgical Items, X-Ray Films & Chemicals, Dental Items, Printed Stationary & Stationary Items, Linen Items and General Items for the Current Financial Year 2019-20

CHIEF EXECUTIVE OFFICER (DISTRICT HEALTH AUTHORITY)

TENDER NOTICE

Sealed bids are invited from well reputed & registered firms / distributors / Pharmacies and experienced Suppliers registered with Sales Tax (Filer) and Income Tax (Filer) Departments and involved in the business of medicine, for the Framework Contract for the procurement of Medicines / Surgical Disposables (Day to Day Basis Local Purchase), Dental Items, X-Ray Films & Chemicals, Linen Items, General Store and Stationary Items For Civil Hospital , THQ Hospital , THQ Hospital , THQ (Level) Hospital Kotli Loharan and RHCs Kahlian, , Jamke Cheema, Satrah, Kalaswala and , District Health Officer Sialkot and Zila Council for FY 2019-20 under Punjab Procurement Rules 2014 (amended upto 2017).

Last Date & Date of Serial Estimated Description Time of Bids Tender Bid security # Cost Submission Opening Framework Contract for the procurement of Medicines / 10:00 AM 10:30 AM 2% of the 1 160/- million Surgical Disposables (Day to 21-08-2019 21-08-2019 estimated cost Day Basis Local Purchase) Framework Contract for the 10:00 AM 10:30 AM 2% of the 2 3.60/- million procurement of Dental Items 21-08-2019 21-08-2019 estimated cost Framework Contract for the 10:00 AM 10:30 AM 2% of the 3 7.60/- million procurement of X-Ray Items 21-08-2019 21-08-2019 estimated cost Framework Contract for the 10:00 AM 10:30 AM 2% of the 4 1.5/- million procurement of Linen Items 21-08-2019 21-08-2019 estimated cost Framework Contract for the 10:00 AM 10:30 AM 2% of the 5 procurement of General Store 8.5/- million 21-08-2019 21-08-2019 estimated cost Items Framework Contract for the 10:00 AM 10:30 AM 2% of the 6 5.6/- million procurement of Stationary Items 21-08-2019 21-08-2019 estimated cost 1. The bidder must have one year working experience on the closing date of tender. 2. Bidding documents containing the detailed specifications may be obtained on payment of Rs. 1000/- (Non- refundable) from the Accountant of the office of the District Health Authority Sialkot or may be downloaded from the PPRA Website www.ppra.punjab.gov.pk .However, payment receipt is mandatory. 3. No bid will be accepted without bid security, which will be as per PPRA Rule 27 in the form of Irrevocable CDR/pay order/bank draft in favor of Chief Executive Officer (District Health Authority), Sialkot and shall be submitted along with financial bid. 4. The last date for submission of bids along with mentioned bid security by 21-08-2019 at 10:00AM and tenders will be opened on the same date at 10:30 AM at the below mentioned address in the presence of bidders or their authorized representatives who may wish to attend. 5. The interested bidders shall submit their bids based on single stage–two envelope procedures. The bids shall comprise a single packet/envelope containing two separate sealed envelopes. Each envelope shall contain separately the Technical Proposal and Financial Proposal as per PPRA rules 2014. 6. The Procuring Agency reserves the right to reject all bids or proposals at any time prior to the acceptance of bid or proposal under PPRA rule 35. 7. The Chief Executive Officer (District Health Authority), Sialkot has the due right to disqualify a supplier or contractor if it finds at any stage that information submitted by him was false/in accurate /in complete under PPRA rule 19. 8. The bidders are requested to give their best and final prices as no negotiations are expected.

CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.

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OFFICE OF THE CHIEF EXECUTIVE (DISTRICT HEALTH AUTHORITY) SIALKOT Terms & Conditions for (Tender for the Financial year 2019-20

Sealed offers are invited from interested firms/agencies of repute with financially sound background involved in running institutional business. Distributors having a valid NTN for supply of Medicines / Surgical Disposables (Day to Day Basis Local Purchase), Dental Items, X-Ray Films & Chemicals, Linen Items, General Store and Stationary Items. Tenders should be sent in the name of the Chief Executive Officer (District Health Authority) Sialkot along with the following documents.

SR. # KNOCK OUT CLAUSE YES/NO PAGE # Original receipt for the purchase of tender 1 Bid Security in the favor of the Chief Executive Officer (District Health Authority) Sialkot should be attached with financial bid &

2 photocopy of the same should be attached with technical bid as demanded in bidding document.

Good business history atleast minimum 1 year till the opening of

3 the Technical Bids

Bidder shall submit an affidavit worth RS.100/- that he accepted all terms and conditions of tender documents and PPRA rules

4 2014 (Amended 2016) and shall continue the same in future, duly signed and stamped

List of Government/ Autonomous Institution where already 5 supplying the goods Company profile 6

7 National Tax Number

8 Pharmacy license (Category-A) in case of L.P. Medicines

Non- Black Listing Certificate 9

1. All the procurement procedures will be done strictly in accordance with the PPRA Rules (amended 2016) Single stage/two envelopes bidding procedure shall be adopted. The envelopes should be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and in legible letters. Both the envelopes shall then be sealed in an outer envelope. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders. The inner envelops shall also indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared as” non- responsive’’ or “late’.

2. The envelope must also clearly show the bid little and bidder’s name and address. Failure to comply with this requirement may result in rejection of the bid and the committee decision in this regard shall be final. Bids submitted after the prescribed time shall not be entertained.

3. Only Technical Proposal will be opened by the tender opening committee. The financial proposal will be opened by tender opening committee of responsive/technically successful bidders later on the declared time place & date. Financial proposal of the non-responsive/ technically unsuccessful bidders will be returned as such to them on that date without opening their financial offers as per PPRA Rules 2014 (amended 2016).

4. All the pages of technical & financial bids should be marked as page No.

5. Substandard, broken seal & substituted bids will not be acceptable.

6. Bidders must have valid NTN, should be financially sound and well reputed. Bad reputed will not be entertained.

7. Bids should be valid till 30-06-2020. A bid valid for shorter period shall be rejected as non-responsive. Extendable equal to the period of the original bid validity.

8. Facility of the supplies must be available round the clock.

9. Contract will be awarded to the bidder offering maximum discount to the CEO Office Sialkot.

10. The validity of the contract will be till 30-06-2020, extendable for three (03) months if needed.

11. The offered discounts shall be from the maximum retail prices of medicines fixed by the Government of the or manufacturers (where government has permitted to do so) or sole importers.

12. For the calculation of maximum retail price of those items where price is not printed on the product the retail price will be finalized after survey.

13. The supplier/tenderer’s background should be financially sound based on authentic bank statement.

14. The supplier/tenderer shall be solely responsible for provision and stocking of quality products at all times strictly in accordance with the provision of law and will be responsible for the quality /quantity of items supplied be him/her.

15. For L.P Medicines separates discounts should be given for National Multinational and disposable items. The L.P. Guidelines shall be strictly followed by the bidders

16. The supplier/tenderer should ensure the availability of wide range of items. No alternate shall be acceptable. In case of default, the administration may take appropriate action including fine to be decided by the administration.

17. Clarification of Bids No bidder shall be allowed to alter or modify his bid after the bids has been opened however the purchasing agency may seek and accept clarification to the bid that do not change the substance of the bid.

18. Limitation on Negotiations: There shall be no negotiation with the bidder.

19. Rejection of Bids: The Authority may reject all bids or proposals at any time prior to the award of contract without assigning any reason.

20. Any consignment of general items, linen items and stationary items not acceptable in term of quality to the end user and contractor shall replace the same immediately.

21. Acceptation of Bids: The bidder with the highest discount, of not conflict in any other law, rules regulations or policy of the Government of Punjab, shall be awarded the procurement award.

22. Performance Guarantee: The successful bidder shall furnish performance security 05% of total estimated cost in addition to bid security already deposited by the firm. The performance security shall be deposited in the shape of cash deposit receipt.

23. Qualification of suppliers and Contractors: A procuring agency, at any stage of the procurement proceeding, may require the suppliers or contractors to provide information concerning their professional, technical, financial, legal or managerial competence whether already prequalified or not.

24. No Offer will Be Considered if:

• It is submitted without call deposit by the registered firm in the name of Chief Executive Officer (District Health Authority) Sialkot. • It is received after the date and time fixed for its for receipt. • It is unsigned. • It is ambiguous. • It is not typed on the frms’ letter head. • It is over written. • It is conditional. • It is given by the firm black listed, suspended or removed from the approval list of the Health Department Government of the Punjab, Autonomous Health Institutions or by the Federal Government. • It is received with a validity period shorter than that required in the tender inquiry. • Does not confirm to the general conditions of the tender inquiry. • It is received without earnest money as specified in the tender. • Bidding document are not attached with bids.

25. All the pages of tender must be signed properly at the bottom.

26. Successful bidder is bound to supply the full ordered quantities of all the desired brand except those, which are actually not available in the market.

27. Samples of all items will be provided by bidders the date and time of closing of tenders. Financial opening of only those bidders will take place whose samples will be approved by The Selection Committee,

28. Inspection and test/Analysis: The Supplier will be responsible for free replacement of stocks if found not of the same specification as required on the demand from day to day basis. In case of non-supply the same will be purchased from the local market and the amount will be deducted from the bills of contractor pending in the purchase department, If supplier showed any type of non-compliance, Procuring Agency will cancel the contract at any time without giving any advance notice. Unregistered/substandard/spurious/misbranded/expired drug will be forfeited by the Authority and legal action will be taken against the Contractor. The contractor shall be responsible for providing standard quality items.

29. In case of any dispute the decision of the Chief Executive Offer District Health Authority Sialkot will be final.

CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.

ANTICIPATED ANNUAL DEMANDS FOR FY 2019-20

1. DENTAL ITEMS

Sr. # Name of Item Anticipated Quantity

1 Dental Cartidges Box of 50 200

2 Pulpotec 24

3 Granuletec 12

4 Dental Needle Small Box 80

5 Diamond Burs ( Inverted) 100

6 Diamond Burs (Fissure) Each 100

7 GC-II Glass (NOMFR Cement) 25

8 Zinc Oxide Eug End 15

9 Zinc Phosphate Cement 15

10 Polycarboxylate Cement 15

11 H-File (15-40) 100

12 K-File (15-40)(45-80)(90-110) each 100

13 GP Point (15-40/45-80) Pack 80

14 Eugenol Oil (Litre) 2

15 Pulpyrl 6

16 Cresophene (Pack) 6

17 EDTA 15

18 Calcium Hydroxide Paste 8

19 Composite 30

20 Provis 30

21 Latex Gloves (Box of 100) 200

22 Face Mask (Box) 150

23 Disposable Napkin (Box) 25

24 Disposable Scalar 200

CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.

2. X-RAY FILMS & CHEMICALS

Sr. # Name of Item Anticipated Quantity

1 X-Ray Film Size 8 x 10 203

2 X-Ray Film Size 10 x 12 480

3 X-Ray Film Size 12 x 15 492

4 X-Ray Film Size 14 x 17 157

5 Dental X-Ray Film 35

5 Developer Powder to make 10 liters 141

6 Fixer Powder to make 10 liters 371

CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.

3. LINEN ITEMS

Sr. # Name of Item Anticipated Quantity

1 Bed Sheets with Blue Hospital Patti 3510

2 Hospital Blanket (Red or Camel Colour) 930

3 Pillow Foam (Best Quality) with Cover 505

4 Pillow Cover 1755

5 Duster 3' x 3' 3884

6 Towels Large Size 820

7 Towels Small Size 910

8 Rexine Best Quality (meters) 910

9 MacinTosh Sheets (Meter) 100

10 Blazer Cloth for Table (meter) 910

11 Matress Best Quality 5" Thickness (Master, Diamond) 461

CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.

4. GENERAL STORE ITEMS

Sr. # Name of Item Anticipated Quantity

1 Liquid Phenyl 3 Litres (Typhone, Finis) 3784

2 Wash Room Acid 450ml Bottles 5068

3 Broom Stick Kg (Large) 2634

4 Pachara Sootri Kg 2404

5 Wiper with Iron handle 980

6 Air Freshener 300ml 1200

7 Mosquito Spray 800ml Bottle (Typhone, Finis) 800

8 Tissue Papers (Rose Petal, Yasmeen) 1350

9 Soap (Lux, Safe Guard, Dettol) 3920

10 Vim 450gm packet 910

11 Lock China Made 2.5” 605

12 Dust Bin Large 1060

13 Dust Bin Small 1190

14 Plastic Bucket Large 20litre 910

15 Bleaching Powder (KG) 25KG Bag 420

16 Washing Powder (Bonus) KG 1200

17 Washing Soda ICI (KG) 25KG Bag 3000

18 Stethoscope 202

19 BP Apparatus Desk Top 202

20 Bulb Sucker 50

21 Extension Wire 182

22 Robin Blue Liquid 150ml Bottle 200

23 Shopper Large (KG) 30000

24 Shopper Small (KG) 20000

25 Liquid Soap Bottle of 1000ml 500

26 Cobweb removing stick 100

27 LED Bulb 25W (Philips) 300

28 LED Bulb 45W (Philips) 200

29 Hand Sanitizer Bottle of 500ml 655

30 Oxygen Cylinder Gauge 192

31 IV Stand with 3 wheels 465

32 Thermometer Flat Type 2234

33 Wheel Chair 1

Sr. # Name of Item Anticipated Quantity

34 Syringe Cutter 10

35 ECG Roll King 302 10

36 USG Gel (Gallons) 5

37 Steel Almirah Size 6' x 3' x 1.5' 5

38 Exhaust Fan Size 12" 10

39 Bracket Fan Standard Size 10

40 Plastic Lota Nylon 550

41 Toilet Brush 910

42 Glucometer (Accu-Check) 182

43 Strips for Glucometer (Accu-Check) Pkt. 364

44 Oxygen Cylinder 48CFT 91

45 Weighing Machine Adult 91

CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.

5. STATIONARY (INCLUDED PRINTED STATIONARY

Sr. # Name of Item Anticipated Quantity

1 Computer Paper A4 Size 80gms 430

2 Computer Paper Legal Size 80gms 200

3 Plain Register 200 Pages (Small) 90

4 Ball Point Best Quality Pkts. 150

5 Signo Gel Pointer 50

6 Lead Pencil (Pack) 14

7 Stamp Pad 130

8 Common Pin Pkts. 80

9 File Cover VIP 2000

10 Stapler 24/26 Best Quality 20

11 Stapler Pins 24/26 (Packets) 70

12 Calculator 14 Digits (Casio 9300) 20

13 Gum large 1000gm 25

14 Marker Dollar,(Blue, Black, Red) 130

15 High Lighter Pack 30

16 Plain Register 400 Pages 200

17 Maternal Health Register 85

18 Receipt Book 2050

19 Bed Head Ticket 85000

20 Postmortem Register 25

21 Rape Register 67

22 Obstruct Register 50

23 Carbon Paper (Pack) 44

24 Expense Book 60

25 OPD Register 810

26 MLC Register 400

27 Stock Register 510

28 Indoor Register 510

29 USG / X-Ray Register 90

30 Laboratory Register 90

Sr. # Name of Item Anticipated Quantity

31 Indent Book 780

32 CRP Register 220 33 OPD Tickets, Pad of 100 leaves 12600

34 Envelope Size 9 x 4 inches 1500

35 Delivery Register 42

36 OTP Register 10

37 Antenatal Register 25

38 Stock Register Equipment 10

39 Daily Expense Register 44 40 Bin Cards 3000

41 Whitener Pen 70

42 Simple White Paper (Ream) 5

43 Stationery Tray Plastic 12

44 Referral Slip (Pad) 50

45 Central OPD Register 30

46 Ink for Stamp Pad 30

47 Laces (Pack) 30

48 Discharge Slip 5000

CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.