(BIDDING DOCUMENT)
Framework Contract for the Local Purchase of Medicines & Disposable Surgical Items, X-Ray Films & Chemicals, Dental Items, Printed Stationary & Stationary Items, Linen Items and General Items for the Current Financial Year 2019-20
CHIEF EXECUTIVE OFFICER (DISTRICT HEALTH AUTHORITY) SIALKOT
TENDER NOTICE
Sealed bids are invited from well reputed & registered firms / distributors / Pharmacies and experienced Suppliers registered with Sales Tax (Filer) and Income Tax (Filer) Departments and involved in the business of medicine, for the Framework Contract for the procurement of Medicines / Surgical Disposables (Day to Day Basis Local Purchase), Dental Items, X-Ray Films & Chemicals, Linen Items, General Store and Stationary Items For Civil Hospital Daska, THQ Hospital Pasrur, THQ Hospital Sambrial, THQ (Level) Hospital Kotli Loharan and RHCs Kahlian, Begowala, Jamke Cheema, Satrah, Kalaswala and Chawinda, District Health Officer Sialkot and Zila Council for FY 2019-20 under Punjab Procurement Rules 2014 (amended upto 2017).
Last Date & Date of Serial Estimated Description Time of Bids Tender Bid security # Cost Submission Opening Framework Contract for the procurement of Medicines / 10:00 AM 10:30 AM 2% of the 1 160/- million Surgical Disposables (Day to 21-08-2019 21-08-2019 estimated cost Day Basis Local Purchase) Framework Contract for the 10:00 AM 10:30 AM 2% of the 2 3.60/- million procurement of Dental Items 21-08-2019 21-08-2019 estimated cost Framework Contract for the 10:00 AM 10:30 AM 2% of the 3 7.60/- million procurement of X-Ray Items 21-08-2019 21-08-2019 estimated cost Framework Contract for the 10:00 AM 10:30 AM 2% of the 4 1.5/- million procurement of Linen Items 21-08-2019 21-08-2019 estimated cost Framework Contract for the 10:00 AM 10:30 AM 2% of the 5 procurement of General Store 8.5/- million 21-08-2019 21-08-2019 estimated cost Items Framework Contract for the 10:00 AM 10:30 AM 2% of the 6 5.6/- million procurement of Stationary Items 21-08-2019 21-08-2019 estimated cost 1. The bidder must have one year working experience on the closing date of tender. 2. Bidding documents containing the detailed specifications may be obtained on payment of Rs. 1000/- (Non- refundable) from the Accountant of the office of the District Health Authority Sialkot or may be downloaded from the PPRA Website www.ppra.punjab.gov.pk .However, payment receipt is mandatory. 3. No bid will be accepted without bid security, which will be as per PPRA Rule 27 in the form of Irrevocable CDR/pay order/bank draft in favor of Chief Executive Officer (District Health Authority), Sialkot and shall be submitted along with financial bid. 4. The last date for submission of bids along with mentioned bid security by 21-08-2019 at 10:00AM and tenders will be opened on the same date at 10:30 AM at the below mentioned address in the presence of bidders or their authorized representatives who may wish to attend. 5. The interested bidders shall submit their bids based on single stage–two envelope procedures. The bids shall comprise a single packet/envelope containing two separate sealed envelopes. Each envelope shall contain separately the Technical Proposal and Financial Proposal as per PPRA rules 2014. 6. The Procuring Agency reserves the right to reject all bids or proposals at any time prior to the acceptance of bid or proposal under PPRA rule 35. 7. The Chief Executive Officer (District Health Authority), Sialkot has the due right to disqualify a supplier or contractor if it finds at any stage that information submitted by him was false/in accurate /in complete under PPRA rule 19. 8. The bidders are requested to give their best and final prices as no negotiations are expected.
CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.
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OFFICE OF THE CHIEF EXECUTIVE (DISTRICT HEALTH AUTHORITY) SIALKOT Terms & Conditions for (Tender for the Financial year 2019-20
Sealed offers are invited from interested firms/agencies of repute with financially sound background involved in running institutional business. Distributors having a valid NTN for supply of Medicines / Surgical Disposables (Day to Day Basis Local Purchase), Dental Items, X-Ray Films & Chemicals, Linen Items, General Store and Stationary Items. Tenders should be sent in the name of the Chief Executive Officer (District Health Authority) Sialkot along with the following documents.
SR. # KNOCK OUT CLAUSE YES/NO PAGE # Original receipt for the purchase of tender 1 Bid Security in the favor of the Chief Executive Officer (District Health Authority) Sialkot should be attached with financial bid &
2 photocopy of the same should be attached with technical bid as demanded in bidding document.
Good business history atleast minimum 1 year till the opening of
3 the Technical Bids
Bidder shall submit an affidavit worth RS.100/- that he accepted all terms and conditions of tender documents and PPRA rules
4 2014 (Amended 2016) and shall continue the same in future, duly signed and stamped
List of Government/ Autonomous Institution where already 5 supplying the goods Company profile 6
7 National Tax Number
8 Pharmacy license (Category-A) in case of L.P. Medicines
Non- Black Listing Certificate 9
1. All the procurement procedures will be done strictly in accordance with the PPRA Rules (amended 2016) Single stage/two envelopes bidding procedure shall be adopted. The envelopes should be marked as “FINANCIAL PROPOSAL” and “TECHNICAL PROPOSAL” in bold and in legible letters. Both the envelopes shall then be sealed in an outer envelope. The financial proposal of bids found technically non-responsive shall be returned un-opened to the respective bidders. The inner envelops shall also indicate the name and address of the bidder to enable the bid to be returned unopened in case it is declared as” non- responsive’’ or “late’.
2. The envelope must also clearly show the bid little and bidder’s name and address. Failure to comply with this requirement may result in rejection of the bid and the committee decision in this regard shall be final. Bids submitted after the prescribed time shall not be entertained.
3. Only Technical Proposal will be opened by the tender opening committee. The financial proposal will be opened by tender opening committee of responsive/technically successful bidders later on the declared time place & date. Financial proposal of the non-responsive/ technically unsuccessful bidders will be returned as such to them on that date without opening their financial offers as per PPRA Rules 2014 (amended 2016).
4. All the pages of technical & financial bids should be marked as page No.
5. Substandard, broken seal & substituted bids will not be acceptable.
6. Bidders must have valid NTN, should be financially sound and well reputed. Bad reputed will not be entertained.
7. Bids should be valid till 30-06-2020. A bid valid for shorter period shall be rejected as non-responsive. Extendable equal to the period of the original bid validity.
8. Facility of the supplies must be available round the clock.
9. Contract will be awarded to the bidder offering maximum discount to the CEO Office Sialkot.
10. The validity of the contract will be till 30-06-2020, extendable for three (03) months if needed.
11. The offered discounts shall be from the maximum retail prices of medicines fixed by the Government of the Pakistan or manufacturers (where government has permitted to do so) or sole importers.
12. For the calculation of maximum retail price of those items where price is not printed on the product the retail price will be finalized after survey.
13. The supplier/tenderer’s background should be financially sound based on authentic bank statement.
14. The supplier/tenderer shall be solely responsible for provision and stocking of quality products at all times strictly in accordance with the provision of law and will be responsible for the quality /quantity of items supplied be him/her.
15. For L.P Medicines separates discounts should be given for National Multinational and disposable items. The L.P. Guidelines shall be strictly followed by the bidders
16. The supplier/tenderer should ensure the availability of wide range of items. No alternate shall be acceptable. In case of default, the administration may take appropriate action including fine to be decided by the administration.
17. Clarification of Bids No bidder shall be allowed to alter or modify his bid after the bids has been opened however the purchasing agency may seek and accept clarification to the bid that do not change the substance of the bid.
18. Limitation on Negotiations: There shall be no negotiation with the bidder.
19. Rejection of Bids: The Authority may reject all bids or proposals at any time prior to the award of contract without assigning any reason.
20. Any consignment of general items, linen items and stationary items not acceptable in term of quality to the end user and contractor shall replace the same immediately.
21. Acceptation of Bids: The bidder with the highest discount, of not conflict in any other law, rules regulations or policy of the Government of Punjab, shall be awarded the procurement award.
22. Performance Guarantee: The successful bidder shall furnish performance security 05% of total estimated cost in addition to bid security already deposited by the firm. The performance security shall be deposited in the shape of cash deposit receipt.
23. Qualification of suppliers and Contractors: A procuring agency, at any stage of the procurement proceeding, may require the suppliers or contractors to provide information concerning their professional, technical, financial, legal or managerial competence whether already prequalified or not.
24. No Offer will Be Considered if:
• It is submitted without call deposit by the registered firm in the name of Chief Executive Officer (District Health Authority) Sialkot. • It is received after the date and time fixed for its for receipt. • It is unsigned. • It is ambiguous. • It is not typed on the frms’ letter head. • It is over written. • It is conditional. • It is given by the firm black listed, suspended or removed from the approval list of the Health Department Government of the Punjab, Autonomous Health Institutions or by the Federal Government. • It is received with a validity period shorter than that required in the tender inquiry. • Does not confirm to the general conditions of the tender inquiry. • It is received without earnest money as specified in the tender. • Bidding document are not attached with bids.
25. All the pages of tender must be signed properly at the bottom.
26. Successful bidder is bound to supply the full ordered quantities of all the desired brand except those, which are actually not available in the market.
27. Samples of all items will be provided by bidders the date and time of closing of tenders. Financial opening of only those bidders will take place whose samples will be approved by The Selection Committee,
28. Inspection and test/Analysis: The Supplier will be responsible for free replacement of stocks if found not of the same specification as required on the demand from day to day basis. In case of non-supply the same will be purchased from the local market and the amount will be deducted from the bills of contractor pending in the purchase department, If supplier showed any type of non-compliance, Procuring Agency will cancel the contract at any time without giving any advance notice. Unregistered/substandard/spurious/misbranded/expired drug will be forfeited by the Authority and legal action will be taken against the Contractor. The contractor shall be responsible for providing standard quality items.
29. In case of any dispute the decision of the Chief Executive Offer District Health Authority Sialkot will be final.
CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.
ANTICIPATED ANNUAL DEMANDS FOR FY 2019-20
1. DENTAL ITEMS
Sr. # Name of Item Anticipated Quantity
1 Dental Cartidges Box of 50 200
2 Pulpotec 24
3 Granuletec 12
4 Dental Needle Small Box 80
5 Diamond Burs ( Inverted) 100
6 Diamond Burs (Fissure) Each 100
7 GC-II Glass (NOMFR Cement) 25
8 Zinc Oxide Eug End 15
9 Zinc Phosphate Cement 15
10 Polycarboxylate Cement 15
11 H-File (15-40) 100
12 K-File (15-40)(45-80)(90-110) each 100
13 GP Point (15-40/45-80) Pack 80
14 Eugenol Oil (Litre) 2
15 Pulpyrl 6
16 Cresophene (Pack) 6
17 EDTA 15
18 Calcium Hydroxide Paste 8
19 Composite 30
20 Provis 30
21 Latex Gloves (Box of 100) 200
22 Face Mask (Box) 150
23 Disposable Napkin (Box) 25
24 Disposable Scalar 200
CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.
2. X-RAY FILMS & CHEMICALS
Sr. # Name of Item Anticipated Quantity
1 X-Ray Film Size 8 x 10 203
2 X-Ray Film Size 10 x 12 480
3 X-Ray Film Size 12 x 15 492
4 X-Ray Film Size 14 x 17 157
5 Dental X-Ray Film 35
5 Developer Powder to make 10 liters 141
6 Fixer Powder to make 10 liters 371
CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.
3. LINEN ITEMS
Sr. # Name of Item Anticipated Quantity
1 Bed Sheets with Blue Hospital Patti 3510
2 Hospital Blanket (Red or Camel Colour) 930
3 Pillow Foam (Best Quality) with Cover 505
4 Pillow Cover 1755
5 Duster 3' x 3' 3884
6 Towels Large Size 820
7 Towels Small Size 910
8 Rexine Best Quality (meters) 910
9 MacinTosh Sheets (Meter) 100
10 Blazer Cloth for Table (meter) 910
11 Matress Best Quality 5" Thickness (Master, Diamond) 461
CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.
4. GENERAL STORE ITEMS
Sr. # Name of Item Anticipated Quantity
1 Liquid Phenyl 3 Litres (Typhone, Finis) 3784
2 Wash Room Acid 450ml Bottles 5068
3 Broom Stick Kg (Large) 2634
4 Pachara Sootri Kg 2404
5 Wiper with Iron handle 980
6 Air Freshener 300ml 1200
7 Mosquito Spray 800ml Bottle (Typhone, Finis) 800
8 Tissue Papers (Rose Petal, Yasmeen) 1350
9 Soap (Lux, Safe Guard, Dettol) 3920
10 Vim 450gm packet 910
11 Lock China Made 2.5” 605
12 Dust Bin Large 1060
13 Dust Bin Small 1190
14 Plastic Bucket Large 20litre 910
15 Bleaching Powder (KG) 25KG Bag 420
16 Washing Powder (Bonus) KG 1200
17 Washing Soda ICI (KG) 25KG Bag 3000
18 Stethoscope 202
19 BP Apparatus Desk Top 202
20 Bulb Sucker 50
21 Extension Wire 182
22 Robin Blue Liquid 150ml Bottle 200
23 Shopper Large (KG) 30000
24 Shopper Small (KG) 20000
25 Liquid Soap Bottle of 1000ml 500
26 Cobweb removing stick 100
27 LED Bulb 25W (Philips) 300
28 LED Bulb 45W (Philips) 200
29 Hand Sanitizer Bottle of 500ml 655
30 Oxygen Cylinder Gauge 192
31 IV Stand with 3 wheels 465
32 Thermometer Flat Type 2234
33 Wheel Chair 1
Sr. # Name of Item Anticipated Quantity
34 Syringe Cutter 10
35 ECG Roll King 302 10
36 USG Gel (Gallons) 5
37 Steel Almirah Size 6' x 3' x 1.5' 5
38 Exhaust Fan Size 12" 10
39 Bracket Fan Standard Size 10
40 Plastic Lota Nylon 550
41 Toilet Brush 910
42 Glucometer (Accu-Check) 182
43 Strips for Glucometer (Accu-Check) Pkt. 364
44 Oxygen Cylinder 48CFT 91
45 Weighing Machine Adult 91
CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.
5. STATIONARY (INCLUDED PRINTED STATIONARY
Sr. # Name of Item Anticipated Quantity
1 Computer Paper A4 Size 80gms 430
2 Computer Paper Legal Size 80gms 200
3 Plain Register 200 Pages (Small) 90
4 Ball Point Best Quality Pkts. 150
5 Signo Gel Pointer 50
6 Lead Pencil (Pack) 14
7 Stamp Pad 130
8 Common Pin Pkts. 80
9 File Cover VIP 2000
10 Stapler 24/26 Best Quality 20
11 Stapler Pins 24/26 (Packets) 70
12 Calculator 14 Digits (Casio 9300) 20
13 Gum large 1000gm 25
14 Marker Dollar,(Blue, Black, Red) 130
15 High Lighter Pack 30
16 Plain Register 400 Pages 200
17 Maternal Health Register 85
18 Receipt Book 2050
19 Bed Head Ticket 85000
20 Postmortem Register 25
21 Rape Register 67
22 Obstruct Register 50
23 Carbon Paper (Pack) 44
24 Expense Book 60
25 OPD Register 810
26 MLC Register 400
27 Stock Register 510
28 Indoor Register 510
29 USG / X-Ray Register 90
30 Laboratory Register 90
Sr. # Name of Item Anticipated Quantity
31 Indent Book 780
32 CRP Register 220 33 OPD Tickets, Pad of 100 leaves 12600
34 Envelope Size 9 x 4 inches 1500
35 Delivery Register 42
36 OTP Register 10
37 Antenatal Register 25
38 Stock Register Equipment 10
39 Daily Expense Register 44 40 Bin Cards 3000
41 Whitener Pen 70
42 Simple White Paper (Ream) 5
43 Stationery Tray Plastic 12
44 Referral Slip (Pad) 50
45 Central OPD Register 30
46 Ink for Stamp Pad 30
47 Laces (Pack) 30
48 Discharge Slip 5000
CHIEF EXECUTIVE OFFICER, DISTRICT HEALTH AUTHORITY, SIALKOT.