Winsport Amphitheatre Table of Contents
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WINSPORT AMPHITHEATRE TABLE OF CONTENTS GENERAL INFORMATION 3 LOCAL CREW 13 CONTaCT information 4 SOCAN 13 SPECIAL EFFECTS 14 BOOKING PROCEDURES 6 Lasers Facility Fees Permitting Event Services Pressurised gas equipment Capacities Pyrotechnics Open flame & drape materials vehicle access 11 Display vehicles Power 11 LOGISTICAL & FACILITY INFORMATION 15 Shipping and delivery Mailing address SAFETY AND SECURITY 13 Parking Security staff Elevators Medics & First Aid Accessibility Parking map 16 2 GENERAL INFORMATION WinSport provides opportunities for Canadians of all ages and abilities to lead healthy, active lives through its world-class facilities and programming. As one of the key venues from the 1988 Winter Olympics, WinSport has evolved into a destination that hosts high-profile entertainment and sporting events and competitions while providing recreational year-round fun for people of all ages. Our 407, 328 square foot amphitheater features a spectacular view of Calgary to the north with iconic ski jump towers to the south. Due to its shape as a bowl, the views are great from any location the stage is set in. Amphitheatre features: • Easy access from airport & just off the highway • Tour parking located on stage left 345 sq meter • Total square footage of 27,936 sq meters • Separate emergency vehicle access road 6 meter (300,701 sq feet) wide road • Re-enforced gravel materials have been used to create • Production load-in access road 9.3 meters wide a 982-sq meter patch for underneath the stage • Additional semi-truck parking onsite 3 CONTACT NUMBERS Event Management John Sutherland Brittany Sutherland Jason McKay Chief Operating Officer Events & Promotions Specialist Director Food & Beverage/Sales E: [email protected] T: 403-247-5444 T: 403-472-7343 C: 403-975-3467 E: [email protected] E: [email protected] LOCATION and Directions Canada Olympic Park in Calgary, Alberta, is on the south side of the TransCanada Highway #1 (16th Avenue SW) at the Bowfort Road intersection. All directions below are from this entrance point. The park can also be accessed from the top of the hill via Paskapoo Drive SW. Please note, park gates are closed nightly, and this road is not recommended for large trucks. Calgary Public Transit Bus Route 408 provides daily direct service from the Brentwood C-Train Station; Bus Route 305 runs from downtown during weekday mornings and afternoon rush hours. The bus stop is temporarily located outside the Frank King Day Lodge. Directions from the Calgary Directions from east of the city International Airport; north of the city • Head west on Trans-Canada Highway (16th Ave. NE) • Head North on Deerfoot Trail • Continue on 16th Ave., past Deerfoot Trail • Take Stoney Trail West (this is the ring road and will • Continue along 16th Ave., past McMahon Stadium and the eventually turn south) Foothills Hospital • Take Trans-Canada Highway (16th Ave, NW) East • Once across the river, follow signs for Canada Olympic Drive • Stay in the right-hand lane and turn right and take exit. You will cross the highway and approach a into Canada Olympic Park traffic circle. Follow it by turning right which will take you to the main entrance at Canada Olympic Park. Directions from west of the city: • Head east on Trans-Canada Highway (16th Ave.) Directions from south of the city: • Once past Stoney Trail interchange, stay in the • Head north on MacLeod Trail right-hand lane and turn right into Canada Olympic Park • Take Glenmore Trail West • Merge onto Crowchild Trail North • Take Memorial Drive West • Once through the traffic lights at Shaganappi Trail stay to the right and merge onto 16th Ave. NW heading westbound • Once across the river, follow signs for Canada Olympic Drive and take exit. You will cross the highway and approach a traffic circle. Follow it by turning right which will take you to the main entrance at Canada Olympic Park. 4 Location: Winsport - Canada olympic Park 88 Canada Olympic Rd SW, Calgary, AB T3B 5R5 Calgary International Airport HWY 1 - Trans-canada WinSport Amphitheatre Truck access from 16th Ave. NW East- 16 ave nw West - 16 ave nw VIP Parking Stage 5 BOOKING PROCEDURES WinSport has the flexibility to negotiate industry standard market rate deals, flat all-inclusive deals or percentage deals. First time clients are asked to complete a rental application which includes details of the event and business history of the promoter. Approval for event bookings are subject to approval from WinSport Event Management. Submission of an event request application does not guarantee the event to proceed or dates to be held. Dates will only be secured after there is approval from the committee, a signed contract and deposit with credit card on file. Tentative Holds First Hold Requests for tentative date(s) that are made within twelve months of the event are held for two months, after which time the Event Manager reserves the right to request the date to book another event on the date(s) being held, with notification to the potential renter. When a contract is fully executed and the agreed upon deposit is received, tentative dates will then be considered confirmed. Second Hold WinSport facilities and date(s) reserved on a second hold are held pending execution of a contract or the release of the first hold date(s). In the event the first hold date(s) are released, second hold date(s) receive first hold status. Challenges On Date(s) If a potential renter makes a request for a tentative date being held by another party, they will be given a second hold. If the party requesting the second hold wants to challenge the date, WinSport Event Management will give the first hold client written notice of the challenge and will have seventy two hours to make a non-refundable deposit to secure the date. The first hold client will then be required to return the signed contract within fourteen days. Should the contract not be received within the fourteen days, the date will then be made available to the second hold client. Other Circumstances If two potential clients are bidding on the same act, the promoter who signs the act receives the contract for the dates, regardless of the hold sequence. Confirmed Dates are only considered confirmed upon execution of contract & rental agreement, along with receipt of deposit. 6 Event Services In addition to the venue rental, the client will pay the operational & technical expenses along with labour related to the event. These expenses include, but are not limited to the following: 1) Event Cleaning 2) Forklift Driver 3) Heavy Machinery 4) Electrician 5) IT 6) General Labour 7) Ambulance & Medics 8) Security 9) Catering 10) Traffic & Parking Patrol Capacities Capacity for the entire site is 15,000 people. Final capacities must be stamped and approved by Calgary Fire Department, with a finalized site plan listing all infrastructure. Any changes/additions to the site plan must be resubmitted to WinSport & The Calgary Fire department for approval. *Capacities are subject to change based on set up and configuration. 7 amphitheatre layout .4 70 33 .9 EXIT .8 31 Hard Stage Pad Area: 982 sq m (10,570.2 sq ft) .2 EMERGENCY 31 VEHICLE 30 22.853 ACCESS ROUTE ROUTE 15 EXIT Tour Parking Area: 345 sq m (3,713 sq ft) 6 Jump & Zip Line Tower EMERGENCY 19 ELECTRICAL PANEL CARPET MAGIC PARK TUBE .3 9 LOAD-IN VEHICLE ACCESS ROUTE .2 6 EXIT EXIT .7 45 Colour Plan 1 Scale: 1:500 8 amphitheatre layout CARPET Area: 37,842 sq m (407,328 sq ft) MAGIC PARK TUBE Square footage 1 Scale: 1:500 9 amphitheatre layout 70.48m (231.23 ft) EXIT 277.22 m (909.51 ft) EXIT WIDTH 70.4 m (231 ft) 230.59 m (756.53 ft) 20.49 133.6 m (438.3 ft) EXIT WIDTH6 EXIT 6.2 m (20.3 ft) EXIT EXIT WIDTH 45.7 m (150 ft) 277.4 m (910.1 ft) Fencing 1 Scale: 1:550 10 Vehicle access LOAD IN Vehicle access 9.3 meters - Semi trailer parking available onsite. Trailers load in from east road access directly onto stage. Vehicles availble on-site On site, WinSport has the following vehicles available to hire: Snowmobiles Zoom Boom Skid Steer Loader Fork Lift Genie Lift Quad Quad Scissor Lift Gator Please note: external drivers are not permitted to operate any WinSport vehicles, drivers must be hired from the venue. Should the production require anything additional to the above, the venue can hire on your behalf. Power Staging Power 600 Amps ELECTRICAL 4x 208V 3PH 2x 200A 3PH 2x 50A 1PH Distance from stage Power location to the front corner of the stage is 40m (131 ft) 11 BACK OF HOUSE Catering Crew catering can be provided by WinSport if needed. Please talk to the Event Manager to discuss your crew catering requirements. Storage On site storage is available upon request, please discuss your requirements with the Event Manager. Internet We have both wi-fi and hard wired internet packages available for back of house. There will be a charge for this service. For more information and to discuss your internet needs, please contact the Event Manager. 12 SAFETY AND SECURITY Security Staff Security staff along with Calgary Police will be required for events as deemed necessary by WinSport at an additional charge to the client. Rates are charged per hour (per guard) plus applicable taxes, based on a minimum of four hours. WinSport will hire security staff for the event as required and charge the cost back to the promoter. Medics & First Aid WinSport patrol is the designated first responder for the entire park.