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Personnel Handbook Board of Regents University System Office

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Personnel Handbook Board of Regents University System Office Personnel Handbook Board of Regents University System Office The Division of Human Resources at the Washington Street location serves as the Human Resources office for the University System Office and its employees. USO’s Human Resources and Payroll staff are available to assist USO employees with any employment related matters or needs. Human Resources November 2015 Notice: The policies and procedures in this handbook are designed to serve as guidelines for management action. All policies and procedures outlined in this handbook are subject to change. All updates, changes and/or revisions are noted in the on-line version of the Personnel Handbook. All references noted within should be reviewed against the most up-to-date version located at: http://www.bor.usg.edu. Board of Regents University System Office Personnel Handbook – November 2015 1 Board of Regents University System of Georgia - System Office Personnel Handbook Table of Contents INTRODUCTION ................................................................................................................................................. 6 1. EMPLOYMENT ................................................................................................................................................ 7 1.1. CLASSIFIED PERSONNEL .............................................................................................................................................. 7 A. Professional, Managerial and Technical Staff .............................................................................................................. 7 B. Organizational Support Staff ....................................................................................................................................... 7 1.2. TYPES OF EMPLOYMENT ............................................................................................................................................. 7 A. REGULAR EMPLOYEES ................................................................................................................................................. 7 B. TEMPORARY EMPLOYEES ............................................................................................................................................ 7 C. STUDENT ASSISTANTS, GRADUATE ASSISTANTS, INTERNS, AND WORKSTUDY STUDENTS ........................................ 8 D. CONSULTANTS, TEMPORARY AND TEMPORARY AGENCY WORKERS .......................................................................... 8 1.3. EQUAL EMPLOYMENT OPPORTUNITY / STATEMENT OF NON-DISCRIMINATION ........................................................ 8 1.4. EMPLOYMENT OF RELATIVES ...................................................................................................................................... 9 1.5. ORIENTATION ............................................................................................................................................................. 9 1.6. PROVISIONAL PERIOD ................................................................................................................................................. 9 1.7. SECURITY QUESTIONNAIRE LOYALTY OATH .............................................................................................................. 10 1.8. DISQUALIFICATION OF EMPLOYMENT ...................................................................................................................... 10 1.9. IMMIGRATION FORM I-9 .......................................................................................................................................... 10 1.10. CRIMINAL BACKGROUND CHECK ............................................................................................................................. 10 1.11. PERSONAL DATA SHEET .......................................................................................................................................... 10 1.12. NOTIFICATION OF CHANGE OF NAME, DEPENDENTS, ADDRESS, ETC. ..................................................................... 11 1.13. EMPLOYEE SERVICE DATE/HIRE DATE ..................................................................................................................... 11 1.14. WORKING HOURS ................................................................................................................................................... 11 1.15. REST PERIODS ......................................................................................................................................................... 12 1.16. WAGES AND SALARY ............................................................................................................................................... 12 1.17. PERSONAL CONDUCT AND THE WORKING ENVIRONMENT ..................................................................................... 12 1.18. PERSONAL APPEARANCE AND DRESS CODE ............................................................................................................ 14 1.19. PERFORMANCE APPRAISALS ................................................................................................................................... 14 1.20. CONTINUING EDUCATION AND OTHER TRAINING................................................................................................... 14 Board of Regents University System Office Personnel Handbook – November 2015 2 1.21. SALARY AND BASIS FOR INCREASES ........................................................................................................................ 14 1.22. PROMOTIONS AND TRANSFERS .............................................................................................................................. 15 1.23. PERSONNEL RECORDS ............................................................................................................................................. 15 1.24. RESIGNATION.......................................................................................................................................................... 15 1.25. PERFORMANCE MANAGEMENT, DISCIPLINARY ACTIONS, AND DISSMISSALS ......................................................... 15 A. PERFORMANCE MANAGEMENT, COUNSELING AND DISCIPLINE .............................................................................. 16 B. DISMISSAL, DEMOTION OR SUSPENSION .................................................................................................................. 16 1.26. RE-EMPLOYMENT ................................................................................................................................................... 16 1.27. SEXUAL HARASSMENT POLICY ................................................................................................................................ 17 1.28. REPORTING, INVESTIGATION AND RESOLUTION ..................................................................................................... 17 1.29. DISCRIMINATION POLICY ........................................................................................................................................ 18 1.30. WORKPLACE CONFLICTS AND DISPUTE RESOLUTION .............................................................................................. 18 1.31. GRIEVANCE PROCEDURES ....................................................................................................................................... 18 1.32. INTERNAL INVESTIGATIONS .................................................................................................................................... 19 2. GENERAL PROVISIONS .............................................................................................................................. 19 2.1. IDENTIFICATION CARD .............................................................................................................................................. 19 2.2. PARKING ................................................................................................................................................................... 19 2.3. KEY ISSUANCE/BUILDING ACCESS ............................................................................................................................. 19 2.4. PAY SCHEDULE .......................................................................................................................................................... 19 2.5. PAYROLL DEDUCTIONS ............................................................................................................................................. 20 2.6. SERVICE AWARDS ..................................................................................................................................................... 20 2.7. OUTSIDE ACTIVITIES .................................................................................................................................................. 20 2.8. SOLICITATION ........................................................................................................................................................... 21 2.9. GARNISHMENTS........................................................................................................................................................ 21 2.10. EMPLOYEES AFFECTED BY REORGANIZATION, PROGRAM MODIFICATION, OR FINANCIAL EXIGENCY ..................... 21 2.11. CONFIDENTIAL RECORDS AND INFORMATION .......................................................................................................
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