Corrie McBain Chair Board Meeting - Public Session (Richmond Hill)
Juanita Nathan Tuesday, May 1, 2018 Vice-Chair Board Room - 7:30 PM (Markham)
Peter Pages Adams-Luchowski (Aurora and King) 1. Roll Call
Linda Aversa (Vaughan) 2. Land Acknowledgement
Loralea Carruthers 3. Canadian National Anthem (East Gwillimbury and Whitchurch-Stouffville) 4. Approval of Agenda Carol Chan (Richmond Hill) 5. Declaration of Conflict of Interest
Cynthia Cordova (Georgina) 6. Report from the Board Meeting - Private Session May 1, 2018
Anna DeBartolo 7. Special Announcements (Vaughan) (a) Asian/South Asian Heritage Month
Susan Geller (b) Dutch Heritage Month (Markham and Vaughan) (c) Jewish Heritage Month
Mingze Hong (Student Trustee) 8. Student Trustee Report - Mingze Hong and Stephanie Rico
Billy Pang 9. Director's Information Report (Markham)
10. APPLAUSE! Stephanie Rico (Student Trustee) (a) May 1, 2018 5 - 6
Allan Tam (Markham) 11. Ontario Public School Boards' Association Report
Martin Van Beek (Newmarket)
60 Wellington Street West, Aurora Ontario L4G 3H2 (905) 727-3141 (905) 895-7216 (905) 722-3201 (416) 969-8131 Fax: (905) 727-1931 www.yrdsb.ca
12. Approval of Minutes
(a) Board Meeting, April 3, 2018 (*) 7 - 21
(b) Special Board Meeting, April 17, 2018 (*) 23 - 24
13. Routine (*) and Non-Routine Presentation of Minutes and Recommendations of Board Committees:
(a) Multi-Year Plan Review Committee, March 21, 2018 (*) 25 - 26
(b) Policy and By-Law Committee, April 3, 2018 (*) 27 - 64
(c) Property Management Committee, April 17, 2018 (*) 65 - 77
(d) Board Standing Committee, April 17, 2018 (*) 79 - 83
(e) Chair’s Committee, April 24, 2018 (*) 85 - 145
14. Receipt of Advisory Committee Minutes
(a) Special Education Advisory Committee, April 5, 2018 (*) 147 - 153
(b) Parent, Family and Community Engagement Advisory 155 - 158 Committee, April 10, 2018 (*)
15. Meetings and Events (*)
(a) May, June and July 2018 159 - 160
16. Adjournment
60 Wellington Street West, Aurora Ontario L4G 3H2 (905) 727-3141 (905) 895-7216 (905) 722-3201 (416) 969-8131 Fax: (905) 727-1931 www.yrdsb.ca Page 2 of 160 Welcome to the York Region District School Board The Parent, Family and Community Engagement Advisory Committee All about Board Other Board meets at least four times annually, usually on the second Tuesday of the month Meetings Committee meetings beginning at 7:00 p.m. at the Education Centre – Aurora. For further information please contact Equity and Community Board Meetings are usually held on Members of the public are welcome to Services, 905-884-2046, extension 272. the first Tuesday of each month at the attend and observe any of the following Education Centre, 60 Wellington Street public Advisory and Board Committee The Policy and By-Law Committee West, Aurora.Q The meeting schedule is meetings. AgendaQ packages are posted on usually meets on the first Tuesday of available on the Board website. the Board website prior to the meeting. the month, beginning at 4:30 p.m. at the Education Centre – Aurora. For further Board Meetings are open to the public If you are planning to attend any Board, information, please contact Corporate and begin at 7:30 p.m. Agenda packages Advisory or Board Committee meeting, Secretariat and Trustee Services, and minutes from previous meetings are please contact Corporate Secretariat and extension 2217. available on the Board website. A limited Trustee Services, extension 2327, 2262, or number of hard copy agenda packages 2217 to make arrangements. Property Management Committee are available at each meeting. meetings are usually held the third Audit Committee meetings are Tuesday of the month, beginning at 4:30 You may sign up to receive email scheduled as required; usually three times p.m. at the Education Centre – Aurora. notifications for Board, Advisory and annually, beginning at 4:30 p.m. at the For further information, please contact Board Committee meeting agendas. Education Centre – Aurora. For further Planning and Property Development Contact Corporate Secretariat and information, please contact Finance Services, Trustee Services if you have questions Services, extension 2565. extension 2424. or require support. Board Standing Committee meetings The Special Education Advisory are usually held the third Tuesday of Committee usually meets on the first the month beginning at 7:00 p.m. at the Thursday of the month at 7:00 p.m. at the How can I address Education Centre – Aurora. For further Education Centre – Aurora. For further the Board? information, please contact Corporate information please contact Education and Secretariat and Trustee Services, Community Services, extension 2027. extension 2327. lll Community members wishing to Budget Committee meetings are address the Board of Trustees should scheduled as required, usually between What about submit a written application to Chair’s February and June, beginning at 7:00 School Councils? Committee.Q Chair’s Committee will p.m. at the Education Centre – Aurora. decide whether the matter should be For further information please contact heard at a Board Standing or other Business Services, extension 2273. Committee meeting or referred to staff Each public school in York Region has a for follow-up. For additional information Chair's Committee meetings are school council. For additional information please refer to Section 4:01 of the usually held on the Tuesday prior to the on school councils, please contact the Board’s Operational By-Law or contact Board Meeting at the Education Centre school principal.Q If you require further Lisa Reinhardt, Manager, Corporate – Aurora. For further information, please information, contact Principal, Inclusive Secretariat and Trustee Services, contact Corporate Secretariat and School and Community Services Paul extension 2217. Trustee Services, extension 2262. Woods, 905-884-2046, extension 238 or Coordinating Superintendent of The Equity and Inclusivity Advisory Education, Equity and Community Committee meets at least four times Services Cecil Roach, 905-884-2046, When are Public annually, usually on the second Thursday extension 260. Forums held? of the month, beginning at 7:00 p.m. at the Education Centre – Aurora. For further information, please contact Equity and Community Services, 905-884-2046, Do I have access In addition to the formal delegation extension 272. to Board policies? process, the York Region District School Board hosts an informal Public Forum The Joint Board Consortium meets from 7:00 to 7:15 p.m. during the Board Q three times annually, usually on the first Yes, all Board policies are available for Standing Committee meeting. At this Wednesday of the month, beginning time, members of the community may the public to access at any York Region at 4:30 p.m., and is comprised of school or on the Board website. speak to any appropriate public issue representatives from both the public and not already scheduled for consideration Catholic school boards in York Region. Q Questions about any Board policy or on the agenda. For further information, please contact procedure should be raised with your Corporate Secretariat and Trustee principal. You may also contact Corporate Although it is not necessary to register Services, extension 2266. prior to the meeting, you may call Secretariat and Trustee Services, or email Corporate Secretariat and Trustee [email protected] if you would Services, extension 2327 to reserve like a copy of a particular policy or have a spot. any questions.
Visit our website at: www.yrdsb.ca Page 3 of 160 Page 4 of 160 Applause! May 2018
Applause! is the monthly recognition of significant achievements and contributions by staff, students and community partners at a York Region District School Board Public Board Meeting.
Recognition of achievements is based on alignment with the organizational goals outlined by the Trustees’ Multi-Year Plan in combination with the criteria set out in Staff Awards and Student Awards policies.
The Government of Canada History Awards
Presented for the fourth consecutive year, the 2017 Government of Canada History Awards honour the work of university and high school students (in Grades 10 - 12) who, through their writing, have shown an interest in great moments in Canadian history. In all, more than 800 student submissions were received from across the country. In the High Schools category, the 2017 Government of Canada History Awards recipients each receive a $1,000 prize—divided between partners for team submissions.
Students were required to submit an original piece of writing of no more than 1,000 words in length in the form of a historical essay, a historical work of fiction or digital content. The submissions had to address one of the following topics: reconciliation with indigenous peoples, the First World War, Expo 67, Canadian identity or the development of a new national historic site. Submissions were also required to demonstrate original research, historical analysis, a good knowledge of the subject matter and critical thinking skills. The winners were selected by an independent jury made up of history educators.
The YRDSB recipients are:
Student School Doris Zhou and Albert Zhu Bayview Secondary School Nazanin Soghrati Bayview Secondary School Alexandra Cooper Bill Crothers Secondary School Lauren MacDonald Bill Crothers Secondary School Savannah Skeete Bill Crothers Secondary School Damien Ho Markville Secondary School Arthur Chen Markville Secondary School Michael Wilson Markville Secondary School Mishaal Lakhani Markville Secondary School Cheryl Cheung Markville Secondary School Robert Cai Markville Secondary School Helen Wong Markville Secondary School
The Government of Canada History Awards were created in 2013. Their goal is to connect youth to their history by honouring the work of outstanding students who show an interest in great moments in Canadian history. The awards are administered by Canada’s History. Canada’s History is a national charitable organization whose mission is to promote greater popular interest in Canadian history, principally through its publishing, education, and recognition programs.
Page 5 of 160 Applause! May 2018
York Regional Police Chief for a Day
Grade five student Jin Zhou, from Henderson Avenue Public School, is this year’s winner of the annual York Regional Police Chief of Police for a Day Contest.
Jin was one of five finalists who delivered an essay they wrote before a panel of judges in March 2017. This year’s essay topic was: How does York Regional Police demonstrate leadership to ensure the community feels safe and secure?
In April, Jin was part of a swearing-in ceremony where he took the helm from Chief Eric Jolliffe and was responsible for the management of more than 2,200 sworn officers and civilians. While carrying out his duties, Jin wore a specially-made Chief of Police uniform. He was escorted to a variety of activities within York Regional Police, including a tour of the new training facility, Air2, the Emergency Response Unit and Canine Unit.
Later in May, he will present his essay to more than 1,000 guests at the 26th Annual Police Appreciation Night. The Chief of Police for a Day Contest is sponsored by the York Regional Police Appreciation Night committee, the Markham, Richmond Hill and Vaughan Chinese Business Association and Shanahan Ford of Newmarket.
Page 6 of 160 YORK REGION DISTRICT SCHOOL BOARD BOARD MEETING MINUTES - PUBLIC SESSION APRIL 3, 2018
The Board Meeting - Public Session of the York Region District School Board was held in the Board Room of the Education Centre, Aurora at 7:40 p.m. on Tuesday, April 3, 2018, with Chair C. McBain presiding and the following members present; Trustees P. Adams-Luchowski, L. Aversa, L. Carruthers, C. Chan, C. Cordova, A. DeBartolo, S. Geller, J. Nathan, B. Pang, A. Tam and M. Van Beek.
Also in Attendance: Student Trustee S. Rico
Regrets: Student Trustee M. Hong
LAND ACKNOWLEDGMENT
Board Chair C. McBain provided remarks and an acknowledgement of thanks and appreciation to the First Peoples of the Williams Treaty First Nations, other Indigenous Peoples and the Chippewas of Georgina Island First Nation as the Board’s closest community and partners in education.
CANADIAN NATIONAL ANTHEM
Students from Poplar Bank Public School sang the Canadian National Anthem.
APPROVAL OF AGENDA
Board Chair C. McBain noted a minor edit to the March 6, 2018 Policy and By-Law Committee minutes.
(*)1. Moved by M. Van Beek, seconded by L. Carruthers:
That the agenda be approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Board Chair C. McBain asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Board to state their conflict and the nature thereof.
Trustee P. Adams-Luchowski declared a conflict of interest on Agenda Item #13b, Budget Committee Minutes, February 26, 2018.
Page 7 of 160 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 2 APRIL 3, 2018 ______
RISE AND REPORT – APRIL 3, 2018 BOARD MEETING – PRIVATE SESSION
(*)2. Moved by J. Nathan, seconded by A DeBartolo:
1) That the York Region District School Board approve the recommendations regarding property matters contained in the minutes of the March 20, 2018 Property Management Committee meeting.
2) That the York Region District School Board approve the recommendation regarding a personnel matter contained in the minutes of the March 27, 2018 Chair’s Committee meeting.
3) That the York Region District School Board receive the Director of Education Performance Review Quarterly Report for information.
- Carried -
SPECIAL ANNOUNCEMENTS
Trustee J. Nathan made the following remarks.
“At the York Region District School Board, we are fortunate to have a wealth of diversity in our schools; a diversity that we honour with various events and celebrations throughout the year.
Recognition of differences and similarities, is one of the many ways that we promote inclusive environments across the district. As we honour the diversity in schools and workplaces, I am pleased to recognize April as Armenian Genocide Commemoration and Sikh Heritage Month.
Sikh Heritage Month
We celebrate Sikh Heritage Month in April as this is the month in which the festival of Vaisakhi is celebrated. Vaisakhi also marks the creation of the Khalsa, a sacred ceremony, and the Sikh articles of faith. Sikh Canadians widely celebrate Vaisakhi, also known as Khalsa Day, across Ontario.
The Sikh population in Ontario is nearly 180,000 according to Statistics Canada. Many of Ontario’s Sikhs live in York Region and the Greater Toronto Area. At the York Region District School Board, there are many students and staff of Sikh descent in our schools and communities.
Sikh Canadians have made, and continue to make, many contributions to Ontario’s social, economic, political and cultural fabric. On behalf of the Board of Trustees, I am happy to recognize April as Sikh Heritage Month.”
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Asian Heritage Month Celebration
Trustee C. Chan shared information about Asian Heritage Month Celebrations scheduled over the month of May. She invited trustees, staff and members of the community to the sixth annual Asian Heritage Month Community Celebration in Richmond Hill on April 29, 2018, at Langstaff Community Centre.
Armenian Genocide Commemoration
Trustee A. DeBartolo made the following remarks. “April 24, 2018 marks 103 years since the start of the Armenian Genocide, when 1.5 million people within the Ottoman Empire were killed.
Armenian communities from around the world continue to gather each year to remember the lives that were lost and to advocate for the prevention of future crimes against humanity.
On behalf of the York Region District School Board, I recognize the commemoration of the Armenian Genocide.”
STUDENT TRUSTEE REPORT
At this time Student Trustee S. Rico made the following remarks.
“Madame Chair, Madame Director, Trustees, Staff, Ladies and Gentlemen,
As many of you can see, I am missing my other half this evening. Mingze is off in Ecuador. You may remember, Madame Director spoke about Mingze’s trip at the January Board meeting. Mingze is one of three ambassadors from Ontario travelling to the Amazon rainforest where he will help build a school and learn about the culture. He is changing the world with his passion, altruism and witty comments. Luckily, I am here in York Region, where the weather is just as unpredictable as the tropics, ready to hear from trustees and staff.
Mingze and I have spent a lot of time this month promoting and planning for the upcoming student trustee elections and our healthy and active schools’ initiative.
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Students are submitting their applications for next year’s Student Trustee positions. We would like to thank all of you who helped spread the word on social media or in your schools. Preliminary elections will be held on Thursday, April 12, 2018 at Richmond Hill High School where the York Region Presidents’ Council will narrow down the list of applicants to four. We invite all of you to attend and witness some of our greatest student leaders campaigning for the opportunity to sit in these chairs next year. We would also really appreciate it if you could encourage students from high schools in York Region to attend as well so that they can have a chance to vote.
Our Make a Move event is on Thursday, April 5, 2018 at the Rouge Woods Community Centre. We are excited to have students and teachers attend, play fun and heart-pumping activities and have a chance to taste-test some of Aramark’s healthy cafeteria options. We are excited to kick start our healthy and active schools’ initiative and invite all of you to join us if you are interested in participating.
Lastly, on March 23, 2018, I had the chance to attend the Markham Mayor’s Youth Council event entitled Get Involved! where I spoke to a group of grade eight students about my experiences in volunteerism, how they have shaped who I am as a person and hopefully inspired them to get involved. I spoke about my position as student trustee, and even though many of them did not really know what a student trustee was, it is exciting to think that we might see some of them run for this position two or three years from now.”
I would like to end with a quote from the Mayor of Markham F. Scarpitti who said "By volunteering you discover who you are."
DIRECTOR’S INFORMATION REPORT
At this time, Director of Education L. Sirisko provided trustees with an update on news from around the Board and the Ministry of Education.
Autism Awareness Day
“Yesterday, April 2, 2018, marked the 11th anniversary of World Autism Awareness Day. In honour of this, our Board raised the flag for autism in a special ceremony attended by staff, students and trustees as well as Ministry and Autism Ontario representatives.
Autism affects thousands of students across York Region and tens of millions globally.
In support of World Autism Awareness Day, many of schools planned their own awareness events. Our schools were also invited to register in the 2018 Raise the Flag for Autism campaign and to tweet their photos on Twitter.
We will continue to make resources available to schools in support of autism awareness on our intranet site.
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Grants for Student Needs
Last week, the Ministry of Education announced the Grants for Student Needs (GSN) funding for the 2018-2019 school year.
We are in the process of reviewing the details and more information will follow over the coming weeks and months.
Some highlights of the announcement include:
funding for special education to address waitlists for assessments and staffing; increased support for students with extraordinary high needs through the Special Incidence Portion allocation; funding for additional staff to support grade seven and eight students engaged in career and pathways planning; increased funding to the Diversity in English Language Learners component of the Language Grant; and funding for approximately 580 mental health workers in secondary schools by 2019-2020.
School Bus Driver Retention Bonus
We have received an update from the province on the School Bus Driver Retention Bonus.
Over the 2017-2018 and 2018-2019 school years, the province of Ontario is investing $60 million to help school bus operators recruit and retain drivers. This initiative will allow eligible school bus drivers to receive up to three separate retention bonuses of up to $1,000 each, based on continuous employment.
The program will be administered by the Ontario School Bus Association and is intended to provide an incentive to attract new drivers and retain existing drivers.
As part of the initiative, research projects will be undertaken to evaluate the effectiveness of the bonus program and focus on the development of a school bus driver workforce development strategy.
Also, the province is developing a new vision to find out how student transportation services can be improved to better serve students, families and Ontario communities.
We look forward to the results of these initiatives.
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Parents Reaching Out Grants
The application period for the 2018-2019 Parents Reaching Out (PRO) Grants program is now open.
The province’s PRO Grants are designed to support parents in identifying barriers to parent engagement in their own community and to find local solutions to involve more parents in support of student achievement, human rights and equity and well-being.
The deadline to submit applications is June 5, 2018. For those who are interested, a complete list of the 2017-2018 approved projects are listed on the Ministry of Education website.
Minister’s Ninth Annual Parent Involvement Committee Symposium
The Minister of Education’s ninth annual Parent Involvement Committee Symposium will take place in Toronto April 20-21 2018.
The Symposium will bring together parents from across the province to meet and discuss parent engagement while participating in meaningful networking and collaboration. The symposium will feature speakers, facilitated discussions, workshops and resources for parents to support student learning.
The themes will focus on equity, Indigenous education, well-being and parent engagement.
Two parent members of our Parent Involvement Committee, four school council members and one parent member of the Indigenous Advisory Council are invited to attend.”
APPLAUSE!
Cornell Village Staff and Students Support Hospital Foundation
Superintendent of Education P. Tse made the following remarks.
“Would the group from Cornell Village Public School please come forward.
Jacob Tzogas is a grade three student at Cornell Village Public School. He has demonstrated immense leadership and initiative by rallying his peers and teachers to help support the Markham Stouffville Hospital Foundation’s Buy a Bear program.
Jacob was visiting a family member at the hospital when he spotted several teddy bears in a ‘bear tree’. Intrigued, Jacob learned that hospital patrons can buy a bear for a patient and the money will go towards the purchase of life-saving equipment.
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Wanting to help support the Buy a Bear program, Jacob pitched the idea of a friendship button-making campaign to his classmates and to his teacher, Laura Crouse. He made a slideshow which was shown to both of the grade three classrooms.
All 40 grade three students pitched in to help support the program. They put up posters, made announcements and found various ways to help. Both grade three teachers, Laura Crouse and Sarah Irgolino, gave up their recess time for two weeks in February to help the students raise money.
Altogether, the staff and students at Cornell Village Public School raised $500 for the Markham Stouffville Hospital Foundation’s Buy a Bear program.
That is a wonderful accomplishment. Congratulations to all involved.
Attending from the school tonight is Vice-Principal N. MacKinnon.”
North Star
Superintendent of Education R. Russo made the following remarks.
“Would Khadijah Rawji please come forward.
Khadijah teaches at Roselawn Public School. She was nominated for this award by her colleague Lisa Jaskolka.
Lisa will tell us why she nominated Khadijah for this award.
“I feel very lucky to have Khadijah as a co-worker. She goes above and beyond to engage in conversations daily with staff and students to see how they are doing and if there is any way to support them. She is always looking for ways to collaborate with other staff to share her knowledge, skills and ideas.
As a new teacher, I appreciate her offering to assist me with areas that I have worked on improving.
Khadijah is an active member of our social committee and she consistently tries to organize new and fun ways for staff to bond, socialize and unwind.
It is such a pleasure working with Khadijah and I do not think many staff would feel the same comfort at Roselawn without having Khadijah there.”
Congratulations Khadijah!
Attending from the school tonight is Principal D. Ford.”
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Board Chair C. McBain and Director of Education L. Sirisko congratulated Applause! and North Star recipients.
ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION REPORT
Trustee C. Cordova provided highlights from the Ontario Public School Boards’ Association (OPSBA) input on Ministry funding through the Grants for Student Needs (GSN) in the areas of special education, transportation and mental health. Trustee Cordova mentioned the upcoming OPSBA Regional meeting on April 7, 2018 and the 2018 Summit on Children and Youth Mental Health being held in Toronto on April 12-13, 2018.
APPROVAL OF THE MARCH 6, 2018 BOARD MEETING MINUTES
(*)3. Moved by M. Van Beek, seconded by A. Tam:
That the minutes of the March 6, 2018 Board meeting be approved as written.
- Carried -
ROUTINE RECOMMENDATIONS AND MINUTES OF BOARD COMMITTEES
(*)4. Moved by C. Chan, seconded by B. Pang:
That the Board adopt the following routine recommendations (*) in accordance with Board procedure.
MULTI-YEAR PLAN REVIEW COMMITTEE MINUTES, FEBRUARY 26, 2018
That the York Region District School Board receive the minutes of the February 26, 2018 Multi-Year Plan Review Committee meeting.
BUDGET COMMITTEE, FEBRUARY 26, 2018
That the York Region District School Board receive the minutes and approve the recommendations from the February 26, 2018 Budget Committee meeting as follows.
1) Approval of Agenda
That the agenda be approved as written.
Page 14 of 160 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 9 APRIL 3, 2018 ______
2) Budget Input: Special Education Advisory Committee
That the York Region District School Board receive the Special Education Advisory Committee Budget Input for information.
3) Budget Input: Parent, Family and Community Engagement Advisory Committee
That the York Region District School Board receive the Parent, Family and Community Engagement Advisory Committee Budget Input for information.
4) Budget Input: Equity and Inclusivity Advisory Committee
That the York Region District School Board receive the Equity and Inclusivity Advisory Committee Budget Input for information.
5) Budget Input: York Region – Ontario Principals’ Council (YR-OPC)
That the York Region District School Board receive the York Region – Ontario Principals’ Council Budget Input for information.
6) Budget Input: Corporate Management and Professional Staff (CMPS) Council
That the York Region District School Board receive the York Region Corporate Management and Professional Staff Council Budget Input for information.
7) Expenditure Report to December 31, 2017
That the York Region District School Board receive the Expenditure Report to December 31, 2017 for information.
8) 2018-2019 Proposed Budget Schedule
That the York Region District School Board receive the 2018-2019 Proposed Budget Schedule for information.
MULTI-YEAR PLAN REVIEW COMMITTEE MINUTES, FEBRUARY 28, 2018
That the York Region District School Board receive the minutes of the February 28, 2018 Multi-Year Plan Review Committee meeting.
Page 15 of 160 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 10 APRIL 3, 2018 ______
MULTI-YEAR PLAN REVIEW COMMITTEE MINUTES, MARCH 2, 2018
That the York Region District School Board receive the minutes of the March 2, 2018 Multi-Year Plan Review Committee meeting.
MULTI-YEAR PLAN REVIEW COMMITTEE MINUTES, MARCH 5, 2018
That the York Region District School Board receive the minutes of the March 5, 2018 Multi-Year Plan Review Committee meeting.
POLICY AND BY-LAW COMMITTEE, MARCH 6, 2018
That the York Region District School Board receive the minutes and approve the recommendations from the March 6, 2018 Policy and By-Law Committee meeting as follows.
1) Approval of Agenda
That the agenda be approved as written.
2) Receipt of Minutes of Previous Meeting
That the minutes of the February 6, 2018 Policy and By-Law Committee Meeting be received for information.
3) Policy #610.0, Reporting Children and Youth in Need of Protection
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Policy #610.0, Reporting Children and Youth in Need of Protection, as amended, be forwarded to the April 3, 2018 Board meeting for final approval.
4) Policy #275.0, Partisan Activities and Campaigning
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #275.0, Partisan Activities and Campaigning, as amended, be circulated for six school months.
PROPERTY MANAGEMENT COMMITTEE, MARCH 20, 2018
That the York Region District School Board receive the minutes and approve the recommendations from the March 20, 2018 Property Management Committee meeting as follows.
Page 16 of 160 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 11 APRIL 3, 2018 ______
1) Approval of Agenda
That the agenda be approved as written.
2) Receipt of Minutes of Previous Meeting
That the minutes of the February 20, 2018 Property Management Committee meeting be received for information.
3) Proposed Development Application OP.18.001, City of Vaughan
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 20, 2018.
1) That the York Region District School Board will not require a public elementary school site within the proposed development application OP.18.001, City of Vaughan.
2) That the Director of Planning for the City of Vaughan be advised of this action.
4) Proposed Development Applications ZBA.18.003/SPA18.004, Town of Whitchurch-Stouffville
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 20, 2018.
1) That the York Region District School Board will not require a public elementary school site within the proposed development application ZBA18.003/SPA18.004, Town of Whitchurch-Stouffville.
2) That the Director of Planning for the Town of Whitchurch-Stouffville be advised of this action.
5) Draft Green Lane Secondary Plan, Town of East Gwillimbury
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated March 20, 2018.
1) That the York Region District School Board will require five public elementary school sites and one secondary school site within the Green Lane Secondary Plan, Town of East Gwillimbury.
2) That both the elementary and secondary school sites be consistent with the requirements of the York Region District School Board.
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3) That the Director of Planning for the Town of East Gwillimbury be advised of this action.
CHAIR’S COMMITTEE MINUTES, MARCH 27, 2018
That the York Region District School Board receive the minutes and approve the recommendations from the March 27, 2018 Chair’s Committee meeting as follows.
1) Report of Supervisory Officer Out of Province Professional Development and Jurisdictional Learning for the Quarter Ended February 28, 2018
That the York Region District School Board accept the Report of Supervisory Officer Out of Province Professional Development and Jurisdictional Learning for the Quarter Ended February 28, 2018.
2) Report of Trustee Out of Province Professional Development and Jurisdictional Learning for the Quarter Ended February 28, 2018
That the York Region District School Board accept the Report of Trustee Out of Province Professional Development and Jurisdictional Learning for the Quarter Ended February 28, 2018.
3) Special Education Advisory Committee Representation
That the York Region District School Board approve the appointment of Gowsica Sajepan to replace Sadia Shaukat as the alternate representative for Community Living York South to the Special Education Advisory Committee of the York Region District School Board under Regulation 464/97, regarding additional Special Education Advisory Committee members, effective April 3, 2018.
4) 2018 Committee Meeting Dates
That the York Region District School Board approve the following recommendations.
1) That the Audit Committee meeting scheduled on May 22, 2018 will be rescheduled to June 7, 2018.
2) That the list of 2018 Committee Meeting Dates be updated to reflect this change.
- Carried -
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RECEIPT OF ADVISORY COMMITTEE MINUTES
Special Education Advisory Committee (SEAC) Chair L. Aversa summarized information from the SEAC meeting which included a presentation on resources to support students with learning disabilities.
Equity and Inclusivity Advisory Committee (EIAC) Vice-Chair L. Carruthers highlighted information related to the progress and next steps related to the EIAC four sub- committees. All trustees will be invited to attend the community consultations.
Director of Education L. Sirisko clarified information and data related to the identification process and range of supports and services available to students with special needs.
(*)5. Moved by L. Carruthers, seconded by C. Cordova:
That the minutes of the March 1, 2018 Special Education Advisory Committee and March 8, 2018 Equity and Inclusivity Advisory Committee meetings be received for information.
- Carried -
BOARD REPORT
Draft Multi-Year Strategic Priorities Plan (2018-2022)
Board Chair C. McBain highlighted the process related to the development of the draft Multi-Year Strategic Priorities. She thanked trustees, student trustees and staff for their involvement and commitment to this important work.
Director of Education L. Sirisko summarized next steps including community feedback.
Trustees noted input has been meaningful, thoughtful and insightful and outlined the importance of using language that is reflective of the Board’s intention. Input will be used to refine the priorities and develop goals.
(*)6. Moved by J. Nathan, seconded by A. DeBartolo:
That the York Region District School Board approve the Draft 2018-2022 Multi-Year Plan priorities.
- Carried -
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MINISTRY DIRECTIONS TO THE YORK REGION DISTRICT SCHOOL BOARD
Direction 12: Human Rights Training
Director of Education L. Sirisko provided trustees with a brief update on the Human Rights Training and outlined the plan for addressing staff who have yet to complete the required training. The Ministry will be notified once all employees are trained.
Direction 19: Board Self-Assessment
Director of Education L. Sirisko shared the Ministry has granted an extension for the completion of this direction to October 5, 2018.
(*)7. Moved by J. Nathan, seconded by B. Pang:
That the York Region District School Board approve the following recommendations.
1) That the Board receive the Direction 19: Board Self-Assessment report for information.
2) That the Direction 19: Board Self-Assessment report be posted on the Board website for information.
- Carried -
Direction 22: Employee Equity Plan
Director of Education L. Sirisko shared the Ministry has granted an extension for the completion of this direction to June 28, 2018.
(*)8. Moved by C. Chan, seconded by L. Carruthers:
That the York Region District School Board approve the following recommendations.
1) That the Board receive the Direction 22: Employment Equity Plan report for information.
2) That the Direction 22: Employment Equity Plan report be posted on the Board website for information.
- Carried -
Page 20 of 160 BOARD MEETING MINUTES – PUBLIC SESSION PAGE 15 APRIL 3, 2018 ______
Board Chair C. McBain noted two corrections to the schedule of upcoming meeting and events.
ADJOURNMENT
(*)9. Moved by C. Chan, seconded by S. Geller:
That the Board Meeting (Public Session) be adjourned at 8:31 p.m.
- Carried -
______Director of Education and Chair of the Board Secretary-Treasurer
Page 21 of 160 Page 22 of 160 YORK REGION DISTRICT SCHOOL BOARD SPECIAL BOARD MEETING MINUTES - PUBLIC SESSION APRIL 17, 2018
The Special Board Meeting - Public Session of the York Region District School Board was held in the Board Room of the Education Centre, Aurora at 6:51 p.m. on Tuesday, April 17, 2018, with Chair C. McBain presiding and the following members present; Trustees P. Adams-Luchowski, L. Aversa (via audio conference), L. Carruthers, C. Chan, C. Cordova, J. Nathan, B. Pang (via audio conference), A. Tam and M. Van Beek (via audio conference)
Regrets: Trustees A. DeBartolo and S. Geller
APPROVAL OF AGENDA
(*)1. Moved by J. Nathan, seconded by M. Van Beek:
That the agenda be approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Board Chair C. McBain asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Board to state their conflict and the nature thereof. No conflicts were declared by trustees at this time.
RISE AND REPORT – APRIL 17, 2018 BOARD MEETING – PRIVATE SESSION
(*)2. Moved by J. Nathan, seconded by P. Adams-Luchowski:
1) That the York Region District School Board approve a recommendation regarding a legal matter.
- Carried -
DIRECTOR’S INFORMATION REPORT
The Director indicated that she has nothing to report at this time.
Page 23 of 160 SPECIAL BOARD MEETING MINUTES – PUBLIC SESSION PAGE 2 APRIL 17, 2018 ______
ADJOURNMENT
(*)3. Moved by C. Chan, seconded by C. Cordova:
That the Board Meeting (Public Session) be adjourned at 6:53 p.m.
- Carried -
______Director of Education and Chair of the Board Secretary-Treasurer
Page 24 of 160 YORK REGION DISTRICT SCHOOL BOARD
MULTI-YEAR PLAN REVIEW COMMITTEE MEETING MARCH 21, 2018
A meeting of the Multi-Year Plan Review Committee was held at 5:45 p.m. on Wednesday, March 21, 2018 in room 200 of the Education Centre Aurora with the following trustee members in attendance: C. McBain (Chair), L. Aversa and C. Cordova.
Also in attendance: Student Trustees S. Rico and M. Hong, Director of Education L. Sirisko, Special Education Advisory Committee Vice-Chair L. Ziraldo (via audio conference), Parent, Family and Community Engagement Advisory Committee Chair L. Banerjee, Equity and Inclusivity Advisory Committee member L. Singh and Chief Executive Officer, CMCLeadership C. McCullough.
Staff resources: Human Rights Commissioner A. Anirud, Senior Manager, Corporate Communications L. Miguelo, Manager, Research Services J. McPhee, Indigenous Lead P. Agawa, Manager, Corporate Secretariat and Trustee Services L. Reinhardt and Administrative Assistant, Corporate Secretariat and Trustee Services E. Forster.
Regrets: Trustee J. Nathan and Coordinating Superintendent of Education, Equity and Community Services C. Roach.
APPROVAL OF AGENDA
(*)1. Moved by L. Aversa, seconded by C. Cordova:
That the agenda be approved as written.
- Carried -
APPROVAL OF MINUTES
The minutes of the February 26, 2018, February 28, 2018, March 2, 2018 and March 5, 2018 Multi-Year Plan Review Committee meetings were approved.
REVIEW OF DRAFT PRIORITIES Committee Chair C. McBain welcomed and introduced Advisory Committee members L. Banerjee, L. Singh and L. Ziraldo.
Chief Executive Officer, CMCLeadership C. McCullough provided an overview of progress to date which included the completion of a Strengths, Opportunities, Aspirations and Results (SOAR) analysis. This exercise led to the development of the statement of purpose to guide the Multi- Year Plan review.
Page 25 of 160 MULTI-YEAR PLAN REVIEW COMMITTEE MEETING PAGE 2 March 21, 2018
Four themes were identified:
Well-Being; Equity and Inclusivity; Relationships; and Leadership.
Attendees reflected on the themes and recommended refined wording to support student success in each of the four priority areas.
In response to a question, it was noted that data collected from the Director of Education search process helped to inform and define the draft priorities. The next step is to seek feedback and input from staff and members of the community which will be used to inform the goals.
Committee members discussed at length the inclusion of the words mental health in the draft priorities. C. McCullough clarified draft language reflects what is included in Ontario’s Well-Being Strategy for Education Discussion Document.
In response to a question, clarification was provided that the four draft priorities are intended to be high-level. The associated goals will include specific and measurable actions. The Board Improvement Plan for Student Achievement and other Board documents will be aligned to these priorities and goals.
Trustees thanked staff and advisory committee members for their input and confirmed that the information would be used to finalize the draft priorities.
REVIEW OF TIMELINES AND ENGAGEMENT STRATEGY Committee Chair C. McBain indicated the purpose of the community engagement strategy is to ensure that the priorities and goals include input from staff, students, advisory committee members and members of the public.
C. McCullough shared next steps. A Board Report will be presented to trustees on April 3, 2018 outlining the process and the recommended draft priorities. Once approved, the Board will be seeking input over the months of April and May.
Members of the Corporate Secretariat and Trustee Services and Corporate Communications teams would be at all Town Hall meetings to support with logistical requirements and answer questions.
ADJOURNMENT
(*)2. Moved by L. Aversa, seconded by C. McBain:
That the Multi-Year Plan Review Committee meeting be adjourned at 7:15 p.m.
- Carried -
Page 26 of 160 ROUTINE
YORK REGION DISTRICT SCHOOL BOARD
POLICY AND BY-LAW COMMITTEE April 3, 2018
The Policy and By-Law Committee met at 4:35 p.m. in Room 200 of the Education Centre, Aurora on Tuesday, April 3, 2018 with the following trustees and resource staff members present; Trustees P. Adams-Luchowski, L. Aversa, L. Carruthers, C. Chan (via audio conference and in person), C. Cordova, A. DeBartolo, S. Geller, C. McBain, J. Nathan, B. Pang (Committee Chair) and M. Van Beek , Director of Education L. Sirisko, Superintendent of Education, Indigenous Programs, Leadership Development and Corporate Policy D. McNaughton, Principal, Caring and Safe Schools D. Laliberte, Manager, Corporate Secretariat and Trustee Services L. Reinhardt and Assistant Manager, Corporate Policy S. Lynn.
Regrets: Principal, Human Resource Services N. Gunathunge
CALL TO ORDER
Committee Chair B. Pang called the meeting to order at 4:35 p.m.
APPROVAL OF AGENDA
(*)1. Moved by M. Van Beek, seconded by A. DeBartolo:
That the agenda be approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Committee Chair B. Pang asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the committee to state their conflict and the nature thereof. No conflicts were declared by trustees at this time.
APPROVAL OF MINUTES OF PREVIOUS MEETING
(*)2. Moved by M. Van Beek, seconded by L. Aversa:
That the minutes of the March 6, 2018 Policy and By-Law Committee meeting be approved as written.
- Carried -
Page 27 of 160 POLICY AND BY-LAW COMMITTEE MEETING PAGE 2 April 3, 2018
DISCUSSION ITEMS
Policy #380.0, Character Development
Associate Director of Education, Learning and Working Environments L. Johnstone introduced Superintendent of Education, Well-Being and Engagement S. Logue to discuss the Character Development policy and propose next steps.
Staff provided historical context with regard to the development of this policy in 2003. Character development is supported in a variety ways including, but not limited to, well-being teams, school character assemblies, conversations with students, student discipline, work place norms and coaching. The Character Community is a partner in education and presents annual awards to individuals who demonstrate the character attributes in their daily lives. Resources and supports available to schools related to character were reviewed. It was noted that Character Leadership is a driver of the Leadership Strategy.
Note: Trustee C. Chan joined the meeting (via audio conference) at 4:45 p.m.
Clarification was provided on the Character Community and related activities.
Staff outlined how this policy is linked to the Board’s strategic plans. Trustees agreed with a recommendation to integrate the Character Development policy into Board plans and the Caring and Safe Schools policy and its related procedures.
Action The committee agreed that staff should integrate character development into the Caring and Safe Required School policy and bring proposed language changes to a future Policy and By-Law Committee meeting for consideration.
Policy #668.0, Caring and Safe Schools
Associate Director of Education, Learning and Working Environments L. Johnstone asked Superintendent of Education, Well-Being and Engagement S. Logue, Secondary Principal, Caring and Safe Schools D. Laliberte and Secondary Teacher Consultant, Education and Community Services J. Shep to review proposed revisions and next steps with regard to the Caring and Safe Schools Policy.
Trustees were provided with an overview of the extensive consultation process undertaken by staff to identify proposed recommended changes for consideration. It was noted that the revision to the policy reflect feedback received, changes to language to align with current practice and consideration of recent legislative changes.
Note: Trustee L. Carruthers entered the meeting at 4:48 p.m.
Note: Trustee C. McBain entered the meeting at 4:50 p.m.
In response to trustee questions, it was noted that education for trustees on supports for students to respond to the legalization of marijuana is scheduled at an upcoming Trustee Briefing Session.
Note: Trustee S. Geller entered the meeting at 4:55 p.m.
Page 28 of 160 POLICY AND BY-LAW COMMITTEE MEETING PAGE 3 April 3, 2018
Action Trustees requested that revisions to the application section, bullying prevention definition and Required structure of the policy be made.
Note: Trustee J. Nathan entered the meeting at 5:06 p.m.
Action This policy will be revised and scheduled for additional consideration at a future Policy and Required By-Law Committee meeting.
Note: Principal, Caring and Safe Schools D. Laliberte withdrew from the meeting at 5:05 p.m.
Policy #238.0, Parent, Family and Community Engagement and Policy #412.0, Community Use of Schools
Director of Education, L. Sirisko indicated that the Parent, Family and Community Engagement and Community Use of Schools policies are scheduled for discussion at a trustee request.
In response to trustee questions, the permit application process and criteria that are required for consideration of the fee charged were clarified. The role of staff to confirm information submitted on the application form was outlined. The process used to address concerns related to permit holders’ compliance with Board policy and procedure was reviewed.
Note: Trustee C. Chan Carol withdrew from the meeting (via audio conference) and entered the meeting in person at 5:30 p.m.
Action Required Trustees requested information about permits provided to groups at no cost and the criteria used to make these decisions.
Action This policy will be scheduled for additional discussion at a future Policy and By-Law Committee Required meeting.
POLICIES FOR FIRST REVIEW
Policy #194.0, Use of Technology
Chief Financial Officer, W. Muirhead-Toporek asked Chief Technology Strategist P. Bennett to discuss review proposed revisions to the Use of Technology policy.
As discussed at the January 16, 2018, Policy and By-Law Committee meeting, Policy #440.0, Loan of Board-Owned Equipment (Staff) and Policy #441.0, Loan of Board-Owned Equipment (Students) have been subsumed under Policy #194.0, Use of Technology.
The Use of Technology policy has been revised to include modernized language. It was clarified that technology assigned to staff does not fall under the Loan of Board-Owned Equipment (Staff) procedure.
Action Trustees requested minor structural changes to the policy. Required
Staff clarified additional funding for technology has not been confirmed for the 2018/2019 school year. Once this information has been received from the Ministry, it will be communicated to trustees as part of the Budget process.
Page 29 of 160 POLICY AND BY-LAW COMMITTEE MEETING PAGE 4 April 3, 2018
(*)3. Moved by M. Van Beek, seconded by C. Chan:
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Working Document Policy #194.0, Use of Technology, as amended, be circulated for comment for six school months. (Appendix 1)
- Carried -
Policy #440.0, Loan of Board-Owned Equipment (Staff) and Policy #441.0, Loan of Board- Owned Equipment (Students)
Manager, Corporate Secretariat and Trustee Services L. Reinhardt outlined the need to formally delete the Loan of Board-Owned Equipment (Staff) and Loan of Board-Owned Equipment (Students) policy now that they have been subsumed under the Use of Technology policy.
(*)4. Moved by L. Carruthers, seconded by C. McBain:
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Policy #440.0, Loan of Board-Owned Equipment (Staff) and Policy #441.0, Loan of Board-Owned Equipment (Students) be deleted. (Appendix 2)
- Carried -
INFORMATION ITEMS
Policy Review Status Chart
It was noted that the list of policies scheduled for review at future meetings was included in the agenda package for information.
Strategic Policy Review
Consistent with the recommendation presented to trustees as part of the Annual Report, staff requested trustee endorsement to bring forward a plan to engage in a strategic review of Board policy over the summer to identify where policies can be consolidated in support of the new Multi- Year Strategic priorities.
Trustees supported the request for staff to submit a detailed plan, with timelines, at the May 1, 2018 Policy and By-Law Committee meeting.
Trustees requested the plan;
continue to allow opportunities for trustees to engage in robust and fulsome discussion to ensure policy development is aligned with Board priorities and the needs of students and staff; outline timelines associated with the completion of the review of current working document policies; identify policies that require review in accordance with legislation, trustee identified priorities and system need; and
Page 30 of 160 POLICY AND BY-LAW COMMITTEE MEETING PAGE 5 April 3, 2018
recommend policies that can be temporarily deferred in order to allow for the strategic review process to occur.
ADJOURNMENT
(*)5. Moved by C. Chan, seconded by P. Adams-Luchowski:
That the Policy and By-Law Committee Meeting be adjourned at 6:01 p.m.
- Carried -
Page 31 of 160 Page 32 of 160 Appendix 1 WORKING DOCUMENT
YORK REGION DISTRICT SCHOOL BOARD
Policy and Procedure #194.0, Use of Technology Procedure #194.1, Use of Non-Board Devices Procedure #194.2, Password Management Procedure #194.3, Loan of Board-Owned Technology (Students) Procedure #194.4, Loan of Board-Owned Technology (Staff)
The Use of Technology policy and procedure addresses the appropriate, responsible and acceptable use of the Board’s information technology resources.
Since inappropriate use of the Board’s technology systems exposes the organization to risk, it is important to specify exactly what is permitted and what is prohibited. The purpose of this policy is to detail the acceptable use of our information technology resources for the protection of all parties involved.
What has changed?
Major Changes to the Document 194.0, Use of Technology policy and procedures have been amended to include procedures 194.3, Loan of Board Owned Technology (Staff) and 194.4, Loan of Board-Owned Technology (Students).
Procedural information within the policy has been shifted to the appropriate procedure.
Reason for Revisions The four-year cyclical review facilitated the recommendation to move the Loan of Board-Owned Equipment (Staff) and, Loan of Board Owned Equipment (Students) policies and procedures under 194.0, Use of Technology.
This is part of the Board’s initiative to examine the need for individual policies and/or procedures and where possible, bring together similar policies and/or procedures with overarching themes.
Who is affected by these changes Stakeholders include, but are not limited to, students, trustees, and what is the impact on current staff members, members of Board committees, school council practice? chairs, volunteers, parents and guardians, and all other persons given authorized access to the York Region District School Board’s technology and/or technology services. Stakeholders may access these services from locations other than their work locations.
Implementation Timelines Immediate
Lead Superintendents/ Chief Financial Officer and Chief Technology Strategist Subject Matter Expert
Use of Technology 1 Page 33 of 160
Who has responsibilities?
Board of Trustees The Director of Education Chief Technology Strategist Staff members Students Parents
How is this policy and procedure related to Board priorities?
The Use of Technology policy and associated procedures ensures the stewardship of Board resources by demonstrating professionalism and accountability for high standards of practice in all Board operations and decisions.
What are the timelines and next steps?
That in accordance with Policy #285.0, Board Policies, Procedures and Supporting Documents, Policy #194.0, Use of Technology be circulated for comment for six school months.
At the May 3, 2018 Board meeting, this policy was adopted as a working document for six school months. Feedback received during this time will be shared with the appropriate staff and committees for appropriate consideration.
How do I find out more or provide feedback?
Questions about this policy and/or procedure should be raised with your principal, manager or supervisor. If additional clarification is required, principals, managers and supervisors may contact the lead superintendent and/or subject matter expert.
In accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, the Board welcomes all comments and suggestions on Board policy.
Input is an important component of the review process. If you feel a policy and/or procedure needs to be revised, feedback may be submitted through the school council or by submitting the on-line form. In your response please;
● outline clearly the specific section(s) of the policy and/or procedure in which you are not comfortable, ● identify the reason(s) for your concern(s), and ● suggest specific alternate wording to reflect your position.
Specific recommendations or questions about the review process should be submitted using the on-line form or sent to the Assistant Manager, Corporate Policy via email at [email protected], or via telephone at 905-727-0022 extension 2570 or in hard copy at The Education Centre – Aurora.
Use of Technology 2 Page 34 of 160
Related Documents and/or Legislation
Copyright Act Criminal Code Education Act Human Rights: Code Related Harassment and Discrimination Municipal Freedom of Information and Protection of Privacy Act Ontario Human Rights Code Personal Health Information Protection Act Standards of Conduct Trustee Code of Conduct
Department
Business Services – Finance
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedure
Use of Technology 3 Page 35 of 160
WORKING DOCUMENT Board Policy #194.0 Use of Technology
Policy Statement
The York Region District School Board recognizes the inherent value that technology can bring to support student achievement and well-being, business excellence and staff development. The acquisition of knowledge, skills and attitudes for Digital Literacy will support inclusivity, positive and meaningful relationships, innovation, engagement, responsibility and optimism.
Application
It is expected that technology and technology services supplied by the Board will be used in an appropriate, responsible and appropriate manner. This includes, but is not limited to, all Board-provisioned technology and personal technologies connecting to the Board’s network and accessing Board technology services such as the internet, email, collaboration tools and digital learning platforms.
All York Region District School Board students, trustees, staff members, school council members, volunteers and other authorized individuals who are given access to the Board’s technology and technology services are required to know and abide by the Use of Technology policy in order to ensure that information technology is being used in a safe, appropriate and responsible manner.
Where it is determined that users have breached this policy the Board will take appropriate measures to address the situation. This may include, but is not limited to disciplinary action, where appropriate, and in accordance with all applicable Board policies and procedures. Relevant federal and provincial laws and regulations also govern the use of Board technology and/or technology services.
Personal and private information of students and staff members is protected under the Municipal Freedom and Protection of Privacy Act. The Board is obligated by this Act to carefully manage all personal information within our custody and control how it is collected, used and released.
Responsibilities
The Board of Trustees is responsible for:
annually reviewing the Use of Technology policy in accordance with the priorities in the Multi-Year Plan and the approved policy review cycle; understanding and communicating with members of the community about the Use of Technology policy, as required; and using technology in accordance with the Trustee Code of Conduct and Partisan Activities and Campaigning policies.
The Director of Education is responsible for:
implementing and operationalizing the Use of Technology policy.
Use of Technology 4 Page 36 of 160
Definitions
User
Includes, but are not limited to, students, trustees, staff members, members of Board committees, school council chairs, volunteers, parents and guardians, and all other persons given authorized access to the York Region District School Board’s technology and/or technology services. Users may access these services from locations other than their work locations.
Appropriate and Responsible Use
Using Board technology services in a respectful and ethical manner that is consistent with all Board policies and procedures and is directly aligned to the York Region District School Board’s knowledge, skills and attitudes for digital literacy. Board Technology Services
Board technology services include;
access to the Board’s network from any location, such as, but not limited to, schools, workplaces, home, other offsite locations, Board-provisioned hardware including, but not limited to, removable and/or external storage devices, access to the Board’s network and/or technology services from a personal device, and Board-provisioned software and applications including, but not limited to, cloud-based resources.
Personal Technology
Any device that is not Board provisioned, such as, but not limited to, personal computers, smart phones and tablets.
Collaboration Tools
Facilitate the sharing of content and multi-user contribution to content modification and creation.
Digital Learning Tools
Tools accessed using technology devices typically via an internet connection, such as, but not limited to, Moodle, Google Apps, Edsby and social media.
Department
Business Services - Finance
History Approved 2006 Revised 2011, November 2015, Working Document February 2015, May 2018
Use of Technology 5 Page 37 of 160
ATTACHED FOR INFORMATION WORKING DOCUMENT
Board Procedure #194.0 Use of Technology
This procedure outlines the expectations of the York Region District School Board with relation to the use of technology services supplied by the Board. All users of Board’s technology and/or technology services are required to know and abide by this procedure in order to ensure that information technology is being used in a safe, appropriate and responsible manner. Use of personal devices on non-Board networks when used in work and school learning environments are also subject to this procedure as further outlined in the Use of Non-Board Devices procedure.
Application
Irresponsible and Unethical Use
The following actions are considered irresponsible and unethical use of Board-provisioned technology and technology services:
responding to phishing emails where usernames and passwords are requested; using the Internet for unauthorized, unethical purposes or as otherwise deemed content inappropriate, such as, but not limited to the following; using electronic recording devices in the workplace to record any interactions between two or more parties unless all parties explicitly consent, attempting to modify or gain access to files, passwords, or data belonging to others, seeking unauthorized access to any computer system or damaging or altering software components, sending, receiving or subscribing to, displaying or downloading content that is illegal, or may reasonably be construed as obscene or offensive, including, but not limited to, text, written or audio communications and images/graphics, use of email distribution lists without appropriate authorization, using abusive or objectionable language in either public or private messages, misrepresenting oneself or the Board, lobbying elected officials, campaigning for any individual running for municipal, provincial or federal office, sending chain letters, using the internet for personal use during regularly scheduled working hours, taking part in other activities that could cause congestion and disruption of networks and systems, intentionally deleting emails with informational value to the detriment of legal and statutory Board operations, and willfully collecting, maintaining or disclosing personal information in contravention of the Municipal Freedom of Information and Protection of Privacy Act.
All Board technology and/or technology service users are responsible for understanding that:
the Board is not responsible for the; appropriateness of Internet content, accuracy or reliability of information located on the Internet, loss, damage, or inaccessibility of information due to technical or other difficulties, or costs or losses incurred by users;
Use of Technology 6 Page 38 of 160
their conduct could reflect on the reputation of the Board and its staff members; a school’s plan for social media use should be created with collaboration, privacy, appropriate use and reputation management in mind, as outlined in the Social Media Guidelines for Schools; e-mail is not private, because others may be able to read, access and monitor email communications; and the Board may monitor and access email communication in a reasonable manner to; maintain and ensure the efficient use of the Board e-mail services, ensure compliance with Board policies and acceptable use agreements, and assist staff members in the event of prolonged absence.
Definitions
Electronic mail system that allows users to communicate with each other and persons not employed by the Board. The York Region District School Board’s standard email platform is Microsoft Office/Outlook Web Access.
An e-mail message may be considered a record if made or received in connection with the transaction of Board business and therefore must be retained in accordance with all applicable record and information management and Municipal Freedom of Information and Protection of Individual Privacy policies, procedures and legislation. The value of a record is determined by its subject and not its format.
Online Social Networking
A process whereby online users are able to connect to other users in a variety ways and for a variety of purposes, including educational purposes. Current tools include, but are not limited to, Facebook, Twitter, MySpace and LinkedIn.
Responsibilities
The Director of Education shall:
allocate staff and resources to support the Use of Technology procedure.
The Associate Directors and Coordinating Superintendents shall:
support and provide direction to staff members about the application of the Use of Technology policy.
Information Technology Services shall:
support the connectivity of Board-provisioned devices and personal technology devices to the Board network for work and learning purposes; not ask users for their passwords in an email; monitor and update procedures linked to the Use of Technology policy as emerging technologies change the way staff and students engage in work and learning; and integrate other policies into Project Management and Operation Support practices.
The Chief Financial Officer shall:
when notified by Information Technology Services of any inappropriate content on any Board- provisioned technology, determine the appropriate action in consultation with the Chief Technology Strategist, Information Technology Services and other senior staff members, as necessary.
Use of Technology 7 Page 39 of 160
The Chief Technology Strategist shall:
manage any issues that arise from emails sent to the Information Technology Services’ account on a case-by-case basis in conjunction with Coordinating Superintendent of Business and Chief Financial Officer and appropriate senior staff member; and notify the associated superintendent and Human Resources and/or Human Rights Commissioner’s Office where applicable of any inappropriate content on any Board-provisioned technology of which they become aware, where applicable.
Superintendents, Principals, Managers and Supervisors shall:
ensure staff members are aware of the Use of Technology policy and procedures upon hiring and annually thereafter; ensure the overall coordination and management of school and workplace technologies; ensure compliance with the Municipal Freedom of Information and Protection of Privacy Act, as it relates to the management of personal and private information; ensure compliance of the acceptable use of Board and personal technology when accessing the Board’s network and technology services; ensure social media tools accessible within the Board adhere to the Social Media Guidelines for Schools; not accept any donated computers as this may negatively impact on the Board’s ability to effectively license, manage, secure and support solutions for classroom programs; and apply corrective and disciplinary measures to address staff members in violation of this procedure.
Principals, Managers and Supervisors shall:
coordinate and manage computing and information technology facilities and resources for staff and students; manage internet filtering for their school or department, where applicable; ensure staff members adhere to the proper usage of personal technology when used in any Board facility including the use of any online social networking tools; distribute the Information Technology Acceptable Use Agreement to staff, students and parents, where applicable; ensure clearly defined consequences, appropriate to the degree of severity for misuse and/or illegal use of the Board’s computing and information technology facilities and resources as stated in the school's code of conduct are applied; and report abuses of the Use of Technology policy and procedure to their superintendent.
All staff members shall:
be responsible for overall management of student use of computing and information technology facilities and resources within their areas of responsibility or when acting in a supervisory role, where applicable; and instruct and model the appropriate use of technology, where applicable. take reasonable steps to manage and actively supervise student use of computing and information technology facilities and resources within their assigned teaching areas and when acting in a supervisory role, where appropriate; instruct all students to adhere to this procedure and the Information Technology Acceptable Use Agreement, where appropriate; use this procedure and/or the school's code of behaviour when applying consequences for misuse and/or illegal use of the Board’s computing and information technology facilities and resources, where appropriate;
Use of Technology 8 Page 40 of 160
report any suspected inappropriate use of Board technology or technology services to the principal; and if using social networking tools, do so with the appropriate understandings of the effective educational use of these tools, avoiding any personal uses when engaging with students, parents and colleagues for professional purposes.
Students shall:
make sure they understand and follow the Information Technology Acceptable Use Agreement; and only use Board and personal technologies for educational purposes as defined by the teacher and instructional purpose in Board facilities.
All users shall:
ensure use of Board technology and/or technology services are only accessed by those to whom the technology resource is assigned; ensure that any use of personal and Board-provisioned devices that access Board resources, such as, but not limited to, email, enterprise systems, student/staff data and information are password protected to restrict unauthorized access to these devices; use Board technology and technology services in an appropriate, responsible and ethical manner consistent with the professional, educational, informational and recreational purposes for which they are provided; refrain from using technology in a malicious manner or with intent to bring harm to the Board’s technology resources or technology services; comply with the Municipal Freedom of Information and Protection of Privacy Act, as it relates to the management of personal and private information; model the appropriate use of technology; ensure inappropriate and irresponsible use of technology is reported to Information Technology Services; familiarize themselves with and understand this procedure and abide by its expectations and restrictions; use technology resources in ways that do not disrupt other users or compromise the functionality of the system; maintain their password and user identification confidentiality; restrict access to their password(s); familiarize themselves with the technology resources provided to them, including system maintenance and administration procedures; ensure records retention requirements are met by referring to the Board’s Classification and Retention Schedule for advice on information ownership within the Board; refrain from connecting network devices, such as, but not limited to, mini-hub switches or wireless routers without obtaining prior approval from Information Technology Services; if they are in receipt of inappropriate emails, forward in its entirety (not cut and pasted) so that any relevant header information is retained to the Information Technology Services’ Account; delete spam mail upon receipt and do not send to the Inappropriate Email Account; and report to the Chief Technology Strategist, any inappropriate content on any Board-provisioned technology of which they become aware.
Department
Business Services - Finance
Use of Technology 9 Page 41 of 160
History Approved 2006, 2008 Revised 2011, November 2015 Working Document February 2015, May 2018
Use of Technology 10 Page 42 of 160
ATTACHED FOR INFORMATION WORKING DOCUMENT
Board Procedure #194.1 Use of Non-Board Devices
This procedure outlines the expectations of the York Region District School Board regarding the use of non- board owned technology, commonly referred to as the Bring Your Own Device (BYOD) Program. The purpose of this procedure is to outline instructions for use of Non-Board Devices during the work and/or instructional day. This procedure applies to any person who utilizes a Non-Board Device during the work and/or instructional day, in a Board building or Board event, activity or program whether connected to the Board’s network or not, including, but not limited to, students, trustees, staff members, guests, contractors, partners and vendors.
Application
The following principles apply to all users.
The Use of Non-Board Devices (Bring Your own Device (BYOD) Program) is not a mandatory practice and implementation is at the discretion of the principal or department manager. Schools supporting a BYOD Program are required to provide support to students without access to technology. Board business must be done using Board-provisioned technology tools. This does not necessarily mean the device but includes the content and/or data capturing mechanism, such as, but not limited to, sending a Board email from a personal device.
Definitions
Non-Board Device (NBD)
Any computing device not owned or provided by the Board to a user that is brought into a Board building or to a Board event, activity or program by any user whether used for instructional or personal purposes shall be considered a Non-Board Device even if they are not connected to the Board’s network.
Any Board business conducted on non-Board technology, including the use of cloud based resources or personal email accounts, is subject to Freedom of Information request as applicable.
Responsibilities
The Director of Education shall:
allocate staff and resources to support the Use of Non-Board Devices procedure.
The Coordinating Superintendent of Business and Chief Financial Officer shall:
when notified by the Chief Technology Strategist of any inappropriate content on any Non-Board Device, determine the appropriate action in consultation with the Chief Technology Strategist and other senior staff member, as necessary.
Use of Technology 11 Page 43 of 160
The Chief Technology Strategist shall:
manage any issues that arise in conjunction with the appropriate superintendent, principal, manager or supervisor, as necessary; and notify the Coordinating Superintendent of Business and Chief Financial Officer of any inappropriate use on any Non-Board Device of which they become aware.
Associate Directors, Superintendents, Principals, Managers and Supervisors shall:
ensure that all users are compliant with the Information Access and Privacy Protection policy, procedure and supporting documents and the Records and Information Management policy, procedure and supporting documents; and apply corrective and disciplinary measures, as appropriate, to address violations of this procedure.
Principals, Managers and Supervisors shall:
work in conjunction with staff, parents and students to develop expectations regarding the use of Non- Board Devices; communicate expectations to all users; where applicable, work in conjunction with staff, students, parents and members of the community, to outline effective use of Non-Board Devices in schools and classrooms; ensure staff members adhere to the proper usage of Non-Board Devices when used in any Board facility including the use of any online social networking tools; distribute the Information Technology Acceptable Use Agreement to users; ensure clearly defined consequences appropriate to the degree of severity for misuse and/or illegal use of the Board’s computing and information technology facilities and resources as stated in the school's code of conduct; report abuses of this procedure and corresponding policy to the Chief Technology Strategist; and apply corrective and disciplinary measures, as appropriate, to address violations of this procedure.
Information Technology Services (ITS) shall:
not provide technical support to Non-Board Devices with the exception of facilitating network connectivity, where appropriate; and enforce password/pin code requirements on non-Board Devices that are syncing to Board technology system(s).
Instructional staff members shall:
advocate for and practice safe, legal and responsible use of communication, information and technology; be able to articulate the pedagogical purposes for students utilizing personal technology within their classroom or area or responsibility; communicate with and ensure their principal has approved the use of non-Board devices within the school or learning environment; manage and actively supervise student use of Non-Board Devices within their assigned teaching areas and when acting in a supervisory role; make sure all students understand and adhere to this procedure and the Information Technology Acceptable Use Agreement; use this procedure and/or the school's code of conduct when applying consequences for misuse and/or illegal use of the Board’s computing and information technology facilities and resources; and if using social networking tools, do so with the appropriate understandings of the effective
Use of Technology 12 Page 44 of 160
educational use of these tools, avoiding any personal uses when engaging with students, parents and colleagues for professional purposes.
Students shall:
advocate for and practice safe, legal, and responsible use of information and technology; understand and follow the Information Technology Acceptable Use Agreement; and only use Board and personal technologies for educational purposes as defined by the teacher and instructional purpose in Board facilities.
All users shall:
understand and adhere to the Use of Non-Board Devices procedure; use personal technology in ways that do not disrupt other users or compromise the functionality of the system; maintain their password and user identification confidentiality; restrict access to their passwords; and familiarize themselves with the technology resources provided to them, including system maintenance and administration procedures.
Department
Business Services - Finance
History
Working Document February 2015, May 2018 Revised November 2015
Use of Technology 13 Page 45 of 160
ATTACHED FOR INFORMATION WORKING DOCUMENT
Board Procedure #194.2 Password Management
This procedure outlines the appropriate use and maintenance of passwords. It will help users understand why strong passwords are a necessity, and allow users to create passwords that are both secure and useable. This procedure will educate users on the secure use of passwords. This procedure applies to all York Region District School Board students, trustees, staff members, school councils and other authorized individuals who are provided with an account on the Boards network or systems.
Application
Password Construction Guidelines
Passwords should;
be at least eight characters in length, be comprised of a mix of letters, numbers and special characters (punctuation marks and symbols), not be comprised of, or otherwise utilize, words that can be found in a dictionary, not be comprised of an obvious keyboard sequence (i.e. qwert), and not include “guessable” data such as, but not limited to, personal information about yourself, your spouse, your pet, your children, birthdays, addresses, phone numbers, locations.
Confidentiality Guidelines
All users shall adhere to the following confidentiality guidelines with respect to secure passwords. Users must;
not disclose their passwords to anyone; not share their passwords with others (co-workers, supervisors, family etc.); not write down their passwords and leave them unsecured; not check the ‘save password’ box when authenticating to applications; not use the same password for different systems and/or accounts; not send passwords via email; not re-use passwords; and change passwords every 60 days.
Passwords should be considered confidential data and treated with the same discretion as any of the Board’s proprietary information.
It is the responsibility of the user to immediately report any suspicious activity involving his or her password(s) to the Enterprise ServiceDesk. Any request for passwords over the phone or email, whether the request came from Board personnel or not, should be expediently reported.
In the event that a password is suspected to have been compromised, the Enterprise Helpdesk Team will request that the user(s) change all his or her passwords.
Violations may result in disciplinary action, which may include suspension, restriction of access, or more severe penalties up to and including termination of employment, as appropriate. Where illegal activities or
Use of Technology 14 Page 46 of 160 theft of Board property (physical or intellectual) are suspected, the York Region District School Board may report such activities to the applicable authorities;
Definitions
Authentication
A security method used to verify the identity of a user and authorize access to a system or network.
Password
A sequence of characters used to authenticate a user to a file, computer, network, or other device. Also known as a pass phrase or pass code.
Two Factor Authentication
A means of authenticating a user that utilizes two methods: something the user has, and something the user knows. Examples include smart cards, tokens, or biometrics, in combination with a password.
Responsibilities
The Director of Education shall:
allocate staff and resources to support the Password Management procedure.
The Chief Technology Strategist shall:
manage any issues that arise in conjunction with the appropriate principal, manager supervisor and senior staff member, where appropriate; and ensure that staff members receive a reminder email(s) as the password expiry date approaches in order to provide the user with adequate time to change his or her password.
All Board technology and/or technology service users shall:
adhere to the password construction and confidentiality guidelines.
Department
Business Services - Finance
History
Working Document February 2015, May 2018 Revised November 2015
Use of Technology 15 Page 47 of 160
ATTACHED FOR INFORMATION WORKING DOCUMENT Board Procedure #194.3 Loan of Board-Owned Technology (Staff)
This procedure outlines how staff manages the borrowing of portable Board-owned equipment for non- commercial educational purposes.
Application
This procedure does not address Board-owned technology that is assigned to staff members through Board supported programs such as Teacher Technology Exchange Program (TTEP), administrator technology and departmental needs.
Responsibilities
Associate Directors, Coordinating Superintendent(s), Superintendents of Education, Principals, Managers and Supervisors shall:
ensure that Board-owned technology is available for school program or office use during the regular instructional day and for special events; facilitate and monitor the loan of Board-owned technology from staff; approve requests from staff to borrow Board-owned technology ensuring that; the time period for a loan is reasonable, all technology is in the school during the regular instructional day, the loan of Board-owned technology to staff, although it may be longer during school holidays, including the summer, does not interfere with summer school or the regular summer servicing of the technology, and it is not loaned to staff who repeatedly damage or misuse the technology; keep a record of all borrowed technology on file in the school or workplace including; a description of the technology, the serial number, the date of the loan, a signature of the borrower, the date of return, and confirmation that the item has been returned; and ensure that records of borrowed Board-owned technology are made available upon request to representatives from Business Services or the Board’s external auditors.
Information Technology Services shall:
ensure Board-owned technology that has been lost or damaged and requires replacement be valued fairly for insurance purposes, where applicable.
Staff shall:
ensure Board-owned technology is used in accordance with Board Policy #194.0, Use of Technology policy and procedure.
Use of Technology 16 Page 48 of 160
not use Board technology for commercial purposes; only borrow Board-owned technology with the prior approval of their immediate supervisor; return all Board-owned technology as agreed upon or upon request by their immediate supervisor; assume responsibility for taking appropriate measures to safeguard Board technology. If the loaner device is stolen or lost away from their work location, and appropriate measures were not taken to safeguard the device, staff may be held financially responsible for reimbursing the Board; and understand that the privilege of borrowing Board-owned technology may be revoked if damage or misuse of technology occurs.
History
Approved: 1995 Working Document: April 2012, May 2018 Revised: 2001, 2007, February 2013 Replacing Policy and Procedure #440.0 Loan of Board-Owned Equipment (Staff)
Use of Technology 17 Page 49 of 160
ATTACHED FOR INFORMATION WORKING DOCUMENT Board Procedure #194.4 Loan of Board-Owned Technology
(Students)
The York Region District School Board supports the loan of portable Board-owned technology to students for non-commercial educational purposes as part of the school program, including technology purchased through Special Technology Amount (SEA).
Application
This procedure outlines how staff manages the loan of Board-owned technology for non-commercial educational purposes to students.
Responsibilities
The Associate Directors of Education, Coordinating Superintendent(s) of Education and Superintendents of Education shall:
support the implementation of the Loan of Board-Owned Technology (Students) policy and procedure. support principals in the loan of Board-owned technology to students.
Principals shall:
ensure that loaned technology is available for school program or office use during the regular instructional day; facilitate and monitor the loan of Board-owned technology by students; approve requests from students to borrow Board-owned technology to be used as part of the instructional program and ensure that; the time period for a loan of technology, other than special education technology purchased to support an individual student’s learning needs, shall be no longer than one evening or one weekend during the school year so that all technology is in the school during the regular instructional day, the loan of Board-owned technology to students does not interfere with other programs or the regular servicing of the technology, a record is kept of all borrowed technology on file in the school (including a description of the technology with the serial number, the date of the loan, the signature of the borrower of the technology, the date of return and confirmation by the principal that the item has been returned in working order), records of borrowed Board-owned technology are made available upon request to representatives from Business Services or the Board’s external auditors, and parents sign a letter, provided by the Board’s Student Services Department, acknowledging their responsibilities for special education technology that was purchased by the Board to support their child’s learning needs; and assist with investigation cases of lost or damaged technology.
Information Services shall:
ensure Board-owned technology that has been lost or damaged and requires replacement be valued fairly for insurance purposes, where applicable.
Use of Technology 18 Page 50 of 160
Students shall:
ensure that Board technology is used in accordance with the, Use of Technology policy and procedure. only borrow Board-owned technology with the prior approval of their school principal; not use Board-owned technology for commercial purposes; return all Board-owned technology loaned to them as agreed upon or upon request by their principal;
if over the age of 18 or withdrawn from parental control; sign a letter provided by the principal acknowledging their responsibilities for safeguarding borrowed technology against loss or damage, understand that the privilege of borrowing Board-owned technology may be revoked if repeated damage or misuse of technology occurs, and understand that they may be held financially responsible for reimbursing the Board.
Parents shall:
ensure that Board technology is used in accordance with the Use of Technology policy and procedure. be responsible for taking appropriate measures to safeguard Board technology, both loaned or SEA devices. If the Board device is stolen or lost away from their school location, and appropriate measures were not taken to safeguard the technology, parents may be held financially responsible for reimbursing the Board; understanding that special education technology, purchased by the York Region District School Board to support the program needs of their child; remains the property of the Board while the student is enrolled in a public school in York Region, remains the property of the Board if the student transfers to a private school or to home schooling as we do not transfer here in compliance with SEA guidelines, becomes the property of another school board in Ontario if their child transfers out of the York Region District School Board and the receiving school board requests the technology, and remains the property of the York Region District School Board once the child graduates from a public school in York Region or if the child moves out of the province of Ontario.
History
Approved: 2007 Working Document: April 2012, May 2018 Revised: February 2013 Replacing Policy and Procedure #441.0 Loan of Board-Owned Equipment (Students)
Use of Technology 19 Page 51 of 160
Page 52 of 160 Appendix 2 RECOMMENDATION TO DELETE
MEMORANDUM
TO: Policy and By-Law Committee
FROM: Wanda Muirhead-Toporek, Chief Financial Officer Paulla Bennett, Chief Technology Strategist
DATE: April 3, 2018
SUBJECT: Recommendation to Delete Policy #440.0, Loan of Board-Owned Equipment (Staff) and Policy #441.0, Loan of Board-Owned Equipment (Students)
It is recommended that Policy #440.0, Loan of Board-Owned Equipment (Staff) (Appendix A) and Policy #441.0, Loan of Board-Owned Equipment (Students) (Appendix B) be deleted. The content of Policy #440.0, Load of Board-Owned Equipment (Staff) and Policy #441.0, Loan of Board-Owned Equipment (Students) has been subsumed by Policy #194.0, Use of Technology and related procedures have been included.
That in accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, Policy #440.0, Loan of Board-Owned Equipment (Staff) and Policy #441.0, Loan of Board-Owned Equipment (Students) be deleted.
Page 53 of 160 Page 54 of 160 APPENDIX A RECOMMENDED FOR DELETION
YORK REGION DISTRICT SCHOOL BOARD
Policy and Procedure #440.0, Loan of Board-Owned Equipment (Staff)
The Loan of Board-Owned Equipment (Staff) policy and procedure support the loan of portable Board- owned equipment to staff for non-commercial educational purposes.
What has changed?
Major Changes to the Document Wording has been simplified and content has been moved from policy to procedure to reflect operational responsibilities.
The application of the policy has been clarified. Reason for Revisions Four-year cyclical review Who is affected by these changes There are no major changes to existing practice. and what is the impact on current practice? Implementation Timelines Immediate
Lead Superintendents/ Chief Financial Officer Subject Matter Expert Chief Technology Strategist
Who has responsibilities?
Board of Trustees Director of Education Principals, Managers and Supervisors Staff
How is this policy and procedure related to Board priorities?
The Loan of Board-Owned Equipment (Staff) policy and procedure addresses the goal of stewardship of Board Resources identified in the Multi-Year Plan by establishing accountability for Board operations and enhancing confidence in public education through responsible guardianship of Board assets and equipment.
What are the timelines and next steps?
This policy and procedure was adopted as a working document for six school months at the May 2, 2017 Board meeting. Comments received during this time will be scheduled for consideration at the appropriate meetings.
How do I find out more or provide feedback?
Questions about this policy and/or procedure should be raised with your principal, manager or supervisor. If additional clarification is required, principals, managers and supervisors may contact the lead superintendent and/or subject matter expert.
Page 55 of 160 In accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, the Board welcomes all comments and suggestions on Board policy.
Input is an important component of the review process. If you feel a policy and/or procedure needs to be revised, it is most helpful if you:
● Outline clearly the specific section(s) of the policy and/or procedure in which you are not comfortable; ● The reason(s) for your concern(s); and ● Suggest specific alternate wording to reflect your position.
Specific recommendations or questions about the policy and procedure review process should be submitted via e-mail to [email protected], or to the attention of the Assistant Manager, Corporate Secretariat and Trustee Services at [email protected].
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedures.
Page 56 of 160 WORKING DOCUMENT
Board Policy #440.0 Loan of Board-Owned Equipment (Staff)
Policy Statement
The York Region District School Board supports the loan of portable Board-owned equipment to staff for non-commercial educational purposes.
Application
This policy does not address Board-owned equipment that is assigned to staff members through Board supported programs such as Teacher Technology Exchange Program (TTEP), administrator technology and departmental needs.
Responsibilities
The Board of Trustees is responsible for:
reviewing the Loan of Board-Owned Equipment (Staff) policy in accordance with the approved policy review cycle; and understanding and communicating with members of the community about the Loan of Board-Owned Equipment (Staff) policy.
The Director of Education is responsible for:
implementing and operationalizing the Loan of Board-Owned Equipment (Staff) policy.
Associate Directors, Coordinating Superintendent(s), Superintendents, Principals, Managers and Supervisors are responsible for:
ensuring that Board-owned equipment is available for school program or office use during the regular instructional day and for special events.
Staff are responsible for:
ensuring Board-owned equipment is used in accordance with Board Policy #194.0, Use of Technology policy and procedure.
History
Approved: 1995 Working Document: April 2012, May 2017 Revised: 2001, 2007, February 2013 Status: Working Document
Page 57 of 160 ATTACHED FOR INFORMATION Board Procedure #440.0 Loan of Board-Owned Equipment (Staff)
This procedure outlines how staff manages the borrowing of portable Board-owned equipment for non- commercial educational purposes.
Application
This procedure does not apply to maintenance and/or caretaking equipment.
Responsibilities
The Director of Education shall:
allocate staff and resources to support the Loan of Board-Owned Equipment (Staff) procedure.
Administrative Services shall:
ensure Board-owned equipment that has been lost or damaged and requires replacement be valued fairly and in a manner that is cost neutral to the Board.
Associate Directors, Coordinating Superintendent(s), Superintendents of Education, Principals, Managers and Supervisors shall:
facilitate and monitor the loan of Board-owned equipment from staff; approve requests from staff to borrow Board-owned equipment ensuring that; the time period for a loan is reasonable, all equipment is in the school during the regular instructional day, the loan of Board-owned equipment to staff, although it may be longer during school holidays, including the summer, does not interfere with summer school or the regular summer servicing of the equipment, and it is not loaned to staff who repeatedly damage or misuse the equipment; keep a record of all borrowed equipment on file in the school or department including; a description of the equipment, the serial number, the date of the loan, a signature of the borrower, the date of return, and confirmation that the item has been returned; and ensure that records of borrowed Board-owned equipment are made available upon request to representatives from Business Services or the Board’s external auditors.
Staff shall:
not use Board equipment for commercial purposes; only borrow Board-owned equipment with the prior approval of their immediate supervisor; return all Board-owned equipment as agreed upon or upon request by their immediate supervisor; take financial responsibility for any loss or damage to Board-owned equipment;
Page 58 of 160 understand that the privilege of borrowing Board-owned equipment may be revoked if damage or misuse of equipment occurs; and not use Board equipment on school/Board property for personal use.
History
Approved: 2002 Working Document: April 2012, May 2017 Revised: 2007, February 2013 Status: Working Document
Page 59 of 160 APPENDIX B RECOMMENDED FOR DELETION
YORK REGION DISTRICT SCHOOL BOARD Policy and Procedure #441.0 Loan of Board-Owned Equipment (Students)
Application
The Loan of Board-Owned Equipment (Students) policy and procedure support the loan of portable Board- owned equipment to students for non-commercial educational purposes as part of the school program.
What has changed?
Major Changes to the Document Wording has been simplified and content has been moved from policy to procedure to reflect operational responsibilities. Reason for Revisions Four-year cyclical review Who is affected by these changes There are no major changes to existing practice. and what is the impact on current practice? Implementation Timelines Immediate
Lead Superintendents/ Chief Financial Officer Subject Matter Expert Chief Technology Strategist
Who has responsibilities?
Board of Trustees Director of Education Principals Students Parents
How is this policy and procedure related to Board priorities?
The Loan of Board-Owned Equipment (Students) policy and procedure addresses the goal of stewardship of Board Resources identified in the Multi-Year Plan by establishing accountability for Board operations and enhancing confidence in public education through responsible guardianship of Board assets and equipment.
What are the timelines and next steps?
This policy and procedure was adopted as a working document for six school months at the May 2, 2017 Board meeting. Comments received during this time will be scheduled for consideration at the appropriate committee meetings.
How do I find out more or provide feedback?
Questions about this policy and/or procedure should be raised with your principal, manager or supervisor. If additional clarification is required, principals, managers and supervisors may contact the lead superintendent and/or subject matter expert.
Page 60 of 160 In accordance with Board Policy #285.0, Board Policies, Procedures and Supporting Documents, the Board welcomes all comments and suggestions on Board policy.
Input is an important component of the review process. If you feel a policy and/or procedure needs to be revised, it is most helpful if you:
● Outline clearly the specific section(s) of the policy and/or procedure in which you are not comfortable; ● Identify the reason(s) for your concern(s); and ● Suggest specific alternate wording to reflect your position.
Specific recommendations or questions about the policy and procedure review process should be submitted via e-mail at [email protected], or to the attention of the Assistant Manager, Corporate Secretariat and Trustee Services at [email protected].
It is the expectation of the York Region District School Board that all employees, students and persons invited to or visiting Board property; or partaking/volunteering in Board or school-sponsored events and activities will respect the policies and procedures of the Board. The term “parents” refers to both biological/adoptive parents and guardians in all Board policies and procedures.
Page 61 of 160 WORKING DOCUMENT
Board Policy #441.0 Loan of Board-Owned Equipment
(Students)
Policy Statement
The York Region District School Board supports the loan of portable Board-owned equipment to students for non-commercial educational purposes as part of the school program, including equipment purchased through Special Equipment Amount (SEA).
Responsibilities
The Board of Trustees is responsible for:
reviewing the Loan of Board-Owned Equipment (Students) policy in accordance with the approved policy review cycle; and understanding and communicating with members of the community about the Loan of Board-Owned Equipment (Students) policy.
The Director of Education is responsible for:
implementing and operationalizing the Loan of Board-Owned Equipment (Students) policy.
Associate Directors of Education, Coordinating Superintendent(s) of Education and Superintendents of Education are responsible for;
supporting the implementation of the Loan of Board-Owned Equipment (Students) policy and procedure.
Principals are responsible for:
ensuring that loaned equipment is available for school program or office use during the regular instructional day; and ensuring that parents and students understand that they are responsible for any loss or damage that occurs to Board equipment while under their care.
Parent(s)/guardian(s) and students are responsible for:
ensuring that Board equipment is used in accordance with the Board Policy #194.0, Use of Technology policy and procedure.
History
Approved: 2007 Working Document: April 2012, May 2017 Revised: February 2013 Status: Working Document
Page 62 of 160 ATTACHED FOR INFORMATION Board Procedure #441.0 Loan of Board-Owned Equipment
(Students)
This procedure outlines how staff manages the loan of Board-owned equipment for non-commercial educational purposes to students.
Responsibilities
The Director of Education shall:
allocate staff and resources to support the Loan of Board-Owned Equipment (Students) procedure.
The Associate Directors of Education, Coordinating Superintendent(s) of Education and Superintendents of Education shall:
support principals in the loan of Board-owned equipment to students.
Principals shall:
facilitate and monitor the loan of Board-owned equipment by students; approve requests from students to borrow Board-owned equipment to be used as part of the instructional program and ensure that; the time period for a loan of equipment, other than special education equipment purchased to support an individual student’s learning needs, shall be no longer than one evening or one weekend during the school year so that all equipment is in the school during the regular instructional day, the loan of Board-owned equipment to students does not interfere with other programs or the regular servicing of the equipment, a record is kept of all borrowed equipment on file in the school (including a description of the equipment with the serial number, the date of the loan, the signature of the borrower of the equipment, the date of return and confirmation by the principal that the item has been returned in working order), records of borrowed Board-owned equipment are made available upon request to representatives from Business Services or the Board’s external auditors, and parents sign a letter, provided by the Board’s Student Services Department, acknowledging their responsibilities for special education equipment that was purchased by the Board to support their child’s learning needs investigate cases of lost or damaged equipment; consider cases individually when assigning damage or loss; and assist Administrative Services in determining a fair valuation of equipment replacement, as required.
Administrative Services shall:
ensure Board-owned equipment that has been lost or damaged and requires replacement be valued fairly.
Page 63 of 160 Students shall:
only borrow Board-owned equipment with the prior approval of their school principal; not use Board-owned equipment for commercial purposes; return all Board-owned equipment loaned to them as agreed upon or upon request by their principal;
if over the age of 18 or withdrawn from parental control; sign a letter provided by the principal indicating they understand that in the event of any loss, theft or damage to the equipment, it is their responsibility to cover the cost of repairs or replacement, and be responsible for any loss or damage which occurs to Board equipment while under their care; and understand that the privilege of borrowing Board-owned equipment may be revoked if repeated damage or misuse of equipment occurs.
Parents shall:
be financially responsible for any loss or damage which may occur to Board-owned equipment that has been loaned to the student under the age of 18; in the event of any loss, theft or damage to the equipment, be responsible for the cost of repair or replacement; upon request, consult with the principal to assist in determining a fair valuation of equipment requiring replacement; sign a letter provided by the principal indicating they understand that in the event of any loss, theft or damage to the equipment, it is their responsibility to cover the cost of repairs or replacement; and understanding that special education equipment, purchased by the York Region District School Board to support the program needs of their child; remains the property of the Board while the student is enrolled in a public school in York Region, remains the property of the Board if the student transfers to a private school or to home schooling as we do not transfer here in compliance with SEA guidelines, becomes the property of another school board in Ontario if their child transfers out of the York Region District School Board and the receiving school board requests the equipment, and remains the property of the York Region District School Board once the child graduates from a public school in York Region or if the child moves out of the province of Ontario.
History
Approved: 2007 Revised: February 2013 Working Document: April 2012, May 2017 Status: Working Document
Page 64 of 160 RRrROUTINE ROUTINE
YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE
MINUTES OF MEETING #4 (PUBLIC) APRIL 17, 2018
The public session of the Property Management Committee meeting was held at 5:44 p.m. in Room 200 at the Aurora Education Centre on Tuesday, April 17, 2018 with the following trustee members present: P. Adams-Luchowski, L. Aversa (via audio-conference), L. Carruthers, C. Chan (Chair), C. Cordova, (via audio-conference), C. McBain, J. Nathan, B. Pang (via audio- conference) and A. Tam
Regrets: Trustees S. Geller and M. Van Beek
The following staff members were present: D. Adams, C. Bedford, K. Brady, T. Ellis, L. Johnstone, J. Pacione, W. Muirhead-Toporek, R. Selvazzo, K. Shaw-Edmond, L. Sirisko, T. Sprayson, J. Stoangi and S. Yake
CALL TO ORDER
Committee Chair C. Chan called the meeting to order at 5:44 p.m.
APPROVAL OF THE AGENDA
(*)1. Moved by P. Adams-Luchowski, seconded by A. Tam:
That the agenda be approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Committee Chair C. Chan asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Property Management Committee during the meeting to state the conflict and nature thereof. No conflicts were declared by trustees at this time.
RECEIPT OF MINUTES OF PREVIOUS MEETING
(*)2. Moved by P. Adams-Luchowski, seconded by J. Nathan:
That the minutes of the March 20, 2018 Property Management Committee meeting were received for information.
- Carried -
Page 65 of 160 PROPERTY MANAGEMENT COMMITTEE MEETING Page 2 April 17, 2018
BOARD REPORTS
Proposed Development Application
Manager, Accommodation Planning T. Sprayson provided an overview of a proposed development application in the Town of Richmond Hill. The purpose of this report is to request approval of the comments that will be submitted to the Town of Richmond Hill regarding the Board’s requirement for a partial school site within the proposed development application.
Senior Manager, Planning and Property Development Services D. Adams clarified that Draft Plan Conditions must be approved by staff before a clearance letter is provided to the developer.
(*)3. Moved by C. McBain, seconded by C. Cordova:
That the York Region District School Board approve the following recommendations, as outlined in the staff report dated April 17, 2018. (Appendix 1)
1) That the York Region District School Board will require a partial public elementary school site within the proposed development application D02-18005/ D03-18003, Town of Richmond Hill.
2) That the conditions of draft plan approval in Section F, Draft Plan Conditions be imposed upon the subject Draft Plan of Subdivision D03-18003, Town of Richmond Hill.
3) That the Director of Planning for the Town of Richmond Hill be advised of this action.
- Carried -
INFORMATION ITEMS
Education Development Charge Update
Manager, Accommodation Planning T. Sprayson provided an update on the Education Development Charge (EDC) By-Law.
A consultant has been retained to work on the EDC By-Law renewal. Staff is in the process of hiring an appraiser to provide land values for the calculation of the charge in the EDC background study.
Schedules to September 2020: New Elementary and Secondary Schools and Additions to Schools
Senior Manager, Plant Services J. Stoangi provided information regarding the Schedules to September 2020: New Elementary and Secondary Schools and Additions to Schools. One minor wording change to the Cathedral #2 elementary school item was noted for future reports.
Action Trustees requested an update on school renewals be presented at a future Property Management Required Committee Meeting.
Page 66 of 160
PROPERTY MANAGEMENT COMMITTEE MEETING Page 3 April 17, 2018
ADJOURNMENT
(*)4. Moved by P. Adams-Luchowski, seconded by J. Nathan:
That the Property Management Committee meeting be adjourned at 5:58 p.m.
- Carried -
Page 67 of 160
Page 68 of 160 APPENDIX 1
YORK REGION DISTRICT SCHOOL BOARD PROPOSED DEVELOPMENT APPLICATION D02-18005/D03-18003 TOWN OF RICHMOND HILL
Background: The purpose of this report is to request approval of the comments that are to be submitted to the Town of Richmond Hill concerning the Board’s requirement for school sites within the proposed development application.
The subject applications are within the North Leslie Secondary Plan Area. The Secondary Plan area proposes over 5,800 residential units of mainly low and medium density units. The Board designated four elementary school sites to serve this new planning area. Richmond Green Secondary School is located within the Secondary Plan area.
Three of the four school sites are now within circulated draft plans of subdivision and the Board has an option agreement in place for one of the sites and provided draft plan conditions for the balance of the circulated sites as part of previous reports.
The subject development application contains a partial elementary school site that is not less than 0.726 hectares (1.794 acres) in size. Rationale: A. Application: D02-18005/D03-18003 by Amir-Hessam Limited and 668152 Ontario Ltd. (Times Group) B. Location: The proposed application is located north of Elgin Mills Road East, west of Leslie Street in the Town of Richmond Hill. Please see attached map (Appendix A). C. Proposed Housing Units: Single Family 81 Townhouse/Medium Density 174
Total 255 D. Total Pupil Yield: Elementary 76 Secondary 32 E. School Accommodation: Current Attendance Area
At the elementary panel, the proposed application is located within the Unnamed North Leslie Elementary School boundary. Holding for this area will initially be at Silver Pines Public School when development begins. Silver Pines Public School is Junior Kindergarten to Grade Eight school with a capacity of 753 and an October 31, 2017 enrolment of 510.
Page 69 of 160 Town of Richmond Hill – Proposed Development Application D02-18005/D03-18003 Page 2 of 5
Future Attendance Area
The Board has designated four elementary school sites to serve the North Leslie Secondary Plan. Students will be held in existing schools until there is a student threshold and funding from the Ministry to proceed with a new school. Secondary Current Attendance Area At the secondary panel, the proposed application is located within the Richmond Green Secondary School boundary. Richmond Green Secondary School has a capacity of 1,158 and an October 31, 2017 enrolment of 1,222.
In June 2017, the Board approved the 2017 Capital Strategy list which included a future project for an addition to Dr. Bette Stephenson Centre for Learning to open as a new secondary school to serve students of Oak Ridges. Richmond Green Secondary School currently serves part of Oak Ridges and these students would attend the new secondary school at Dr. Bette Stephenson Centre for Learning. This future change to Richmond Green Secondary School attendance area will allow Richmond Green Secondary School to have capacity to accommodate students from future growth in the North Leslie development. F. Draft Plan Conditions 1. That the following conditions of draft plan approval to be imposed upon the subject Draft Plan of Subdivision D03-18003 relative to the York Region District School Board: a) That prior to final approval, the owner shall have made Agreement satisfactory to the York Region District School Board for the transfer of a partial public elementary school site. The public elementary school site, Block 3, shall contain not less than 0.726 hectares (1.794 acres) and be free and clear of all encumbrances including but not limited to natural features. b) That the owner shall agree in the Subdivision Agreement in wording satisfactory to the York Region District School Board: i) to grade the school site and in doing so compact, fill with clean material, replace any topsoil disturbed in the grading process and at the same time sod/seed the same lands to specifications determined by the Board; ii) to remove any buildings on the school site; iii) to remove trees, as required to accommodate school layout; iv) to provide a letter of credit pertaining to stockpiling and removal of topsoil, by taking the volume of topsoil to be stored upon the school site and multiplying such volume by 200 per cent of the current market prices for waste material disposal, as set forth in the latest version of Hanscomb's Yardsticks for Costing, Cost Data for the Canadian Construction Industry, to the satisfaction of the York Region District School Board; v) to remove stockpiled topsoil within 30 days of written notice by the Board and in doing so compact, fill with clean material, replace any topsoil disturbed in the grading process and at the same time sod/seed the same lands to specifications determined by the Board;
Page 70 of 160 Town of Richmond Hill – Proposed Development Application D02-18005/D03-18003 Page 3 of 5
vi) to construct a black vinyl coated chain link fence, Type II 1 ½“ mesh, 1.8 m high along all boundaries of the school blocks, including road frontage(s) at the discretion of the Board; vii) to construct the fences prior to the issuance of building permits for Phase One of the subdivision; viii) to erect and maintain a sign on the public school site at such time as the relevant access roads are constructed, indicating that the date has not been set for the construction of the school; ix) to provide a geotechnical investigation and Phase One and Phase Two environmental site assessment conducted by a qualified engineer. For an elementary school site, a minimum of eight boreholes shall be required and for a secondary school site a minimum of sixteen boreholes shall be required; x) to provide the foregoing at no cost to the Board; xi) to assume any upstream and downstream charges for hydro, natural gas, sanitary and storm drainage, and water supply. c) That the owner shall submit to the York Region District School Board, at no cost to the Board, a letter from a qualified consultant concerning: i) the suitability of the school site for school construction purposes, relating to soil bearing factors, surface drainage, topography and environmental contaminants; and ii) the availability of natural gas, electrical, cable, water, storm sewer and sanitary sewer services. d) That the owner shall agree in the Subdivision Agreement, in wording acceptable to the York Region District School Board that the services referred to in Condition c) ii) shall be installed to the mid-point of the frontage of the elementary school site and positioned as designated by the Board, at no cost to the Board. e) That prior to final approval, the owner shall submit to the School Board an Environmental Impact Study for the school block, an initial set of engineering plans for review and approval, and subsequently, a copy of the final engineering plans as approved by the Town of Richmond Hill which indicate the storm drainage system, utilities, and the overall grading plans for the complete subdivision area. f) That prior to final approval, the local hydro authority shall have confirmed in writing to the Board that adequate electrical capacity will be supplied to the school site frontage by the developer at no cost to the Board. g) That prior to final approval, the local hydro authority shall have confirmed in writing to the Board that they are satisfied that payment for any upstream and downstream charges will be made by the original developer. h) That the subdivision agreement include warning clauses advising the Town of Richmond Hill, property owners and purchasers of lots within the draft plan that unless the provincial funding model provides sufficient funds to construct new schools, there can be no assurance as to the timing of new school construction nor a guarantee that public school accommodation will be provided within the subject plan notwithstanding the designation of the school site.
Page 71 of 160 Town of Richmond Hill – Proposed Development Application D02-18005/D03-18003 Page 4 of 5
i) That the York Region District School Board shall advise that conditions a) to h) inclusive have been met to its satisfaction. The clearance letter shall include a brief statement detailing how each condition has been satisfied or carried out. Relationship to Board Priorities: This report reinforces the Board’s commitment to the stewardship of Board resources, by aligning human and financial resources with Board priorities and demonstrating professionalism and accountability for high standards of practice in all Board operations. It also supports the Board’s commitment to enhancing confidence in public education. Estimated Cost: Not applicable at this time. Timeline: The Town of Richmond Hill had requested the Board’s comments concerning the proposed development application by July 18, 2017. Staff have requested an extension of time in which to comment. Recommendations: That the York Region District School Board approve the following recommendations:
(*)1. That the York Region District School Board will require a partial public elementary school site within the proposed development application D02-18005/D03-18003, Town of Richmond Hill.
(*)2. That the conditions of draft plan approval in Section F, Draft Plan Conditions be imposed upon the subject Draft Plan of Subdivision D03-18003, Town of Richmond Hill
(*)3. That the Director of Planning for the Town of Richmond Hill be advised of this action. Communications Implementation Plan: Coordinating Council of Superintendents April 11, 2018 Property Management Committee April 17, 2018 Board Meeting May 1, 2018 Appended Data: Appendix A – Location of Development Application D02-18005/D03-18003, Town of Richmond Hill Appendix B – North Leslie #2 Elementary School Site, Town of Richmond Hill
Page 72 of 160 Town of Richmond Hill – Proposed Development Application D02-18005/D03-18003 Page 5 of 5
Respectfully submitted,
L. Johnstone Associate Director of Education, Learning and Working Environments
April 17, 2018
For further information, please contact L. Johnstone Associate Director of Education, D. Adams, Senior Manager, Planning and Property Development or L. Sirisko, Director of Education.
Page 73 of 160 Page 74 of 160 Appendix A
ELS oSicteation of Development Application D02-18005/D03-18003 Richmond Hill
Moraine Hills PS
North Leslie #4 ES Site Gamble Road (In draft plan of subdivision) 19th Avenue North Leslie
Trillium Woods PS Secondary Plan Area
B B
L L
H H Y Y
a a
e e o
o Richmond Hill HS i i
y y
g g
s s
n n
v v
h h
l l
g g
i i
i i
e e
w w e
e D02-18005/
e e
w w
a a
A A
S S
y y
v
D03-18003 v
A A
t t
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r r
4 4
v v
e e
n n
0 0 e e
e e
u u
4 4 n n
t t
e
North Leslie #2 ES Site e
u u e H. G. Bernard PS e (In draft plan of subdivision)
North Leslie #3 ES Site (In draft plan Silver Pines PS North Leslie #1 ES Site of subdivision) (In draft plan of subdivision) Victoria Square PS Richmond Green SS (Opens September 2019) Elgin Mills Road West Elgin Mills Road East
Beverley Acres PS Michaëlle Jean PS O. M. MacKilop PS
Redstone PS Public Elementary School Public Secondary School Crosby Heights PS Public Elementary FI School Page 75 of 160 Richmond Rose PS Public Elementary School Site Pleasantville PS Public Secondary School Site Location of Proposed Plan Silver Stream PS Proposed Roads Road Centreline Bayview SS Alexander Mackenzie HSMajor Mackenzie Walter Scott PS Major Mackenzie Drive East Drive West Page 76 of 160 Appendix B North Leslie #2 ES Site D03-18003/D03-13016/D03-12013/D03-04008 Richmond Hill
School Site 2.43 ha/5.98 ac
D03-04008 D03-18003 Draft Approved Approval Pending 1.007 ha 0.726 ha
D03-12013 D03- Parkette Draft Approved 13016 Approval 0.472 ha Pending 0.22 ha Page 77 of 160 Page 78 of 160 YORK REGION DISTRICT SCHOOL BOARD BOARD STANDING COMMITTEE MEETING - PUBLIC SESSION April 17, 2018
The public session of the Board Standing Committee Meeting of Tuesday, April 17, 2018 commenced at 7:05 p.m. in the Board Room with Vice-Chair of the Board J. Nathan presiding and the following trustees present; P. Adams-Luchowski, L. Aversa (via audio conference), L. Carruthers, C. Chan, C. Cordova, A. DeBartolo (via audio conference), S. Geller (via audio conference), C. McBain, B. Pang (via audio conference), A. Tam and M. Van Beek (via audio conference).
Regrets: Student Trustees M. Hong and S. Rico
APPROVAL OF AGENDA
(*)1. Moved by L. Carruthers, seconded by C. Chan:
That the agenda be approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Vice-Chair of the Board J. Nathan asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Board to state their conflict and the nature thereof.
Due to the employment of a family member with the Board, Trustee P. Adams-Luchowski declared a conflict of interest on:
Agenda Item 5(d), Cash Disbursements, December 2017, Agenda Item 5(e), Cash Disbursements, January 2018, and Agenda Item 5(f), Cash Disbursements, February 2018.
SPECIAL ANNOUNCEMENT
There were no special announcements at this time.
PUBLIC FORUM
Vice-Chair of the Board J. Nathan invited members of the public to address the Board. There were no public forum speakers at this time.
Page 79 of 160 BOARD STANDING COMMITTEE MEETING MINUTES PAGE 2 April 17, 2018
RECOMMENDATIONS FROM THE EQUITY AND INCLUSIVITY ADVISORY COMMITTEE REGARDING CLASSISM
Associate Director of Education, Learning and Working Environments L. Johnstone introduced Equity and Inclusivity Advisory Committee (EIAC) Member A. Mason, Chair of the EIAC Classism Sub-Committee K. Carbis and Community Member A. Haq to the committee. She indicated that Coordinating Superintendent of Education, Equity and Community Services C. Roach and Principal, Inclusive School and Community Services P. Woods were also in attendance to answer any questions.
K. Carbis and A. Mason thoroughly outlined community feedback and conversations on Classism that took place across the region during January and February 2018. As a result of Classism conversations, four key areas of focus and associated recommendations were developed that focus on;
professional development, fundraising, fees, and community partnerships and advocacy.
A video on Growing Up in Poverty was shared.
In response to trustee comments and questions, the following was clarified:
how information will be shared and discussed with staff; how the recommendations may be operationalized; existing financial assistance options available to students; and options available to trustees with regard to next steps.
A trustee emphasized the importance of choosing vendors that provide quality products and value for money with respect to school fundraising.
Vice-Chair of the Board J. Nathan thanked K. Carbis, A. Mason and A. Haq and staff for their commitment, efforts and time spent within the community.
(*)2. Moved by C. Cordova, seconded by C. Chan:
That the Board receive the Recommendations from the Equity and Inclusivity Advisory Committee Regarding Classism report for information.
(*)3. Moved by C. McBain, seconded by C. Cordova:
That the recommendations from the Equity and Inclusivity Advisory Committee regarding Classism be referred to Chair’s Committee to determine next steps.
Page 80 of 160 BOARD STANDING COMMITTEE MEETING MINUTES PAGE 3 April 17, 2018
(*)4. Moved by L. Carruthers, seconded by C, Cordova:
That the York District School Board work with the Classism Sub-Committee and report to the Equity and Inclusivity Advisory Committee on next steps and progress at the September 13, 2018 Equity and Inclusivity Advisory Committee meeting.
- Carried -
PLANT SERVICES – ENERGY AND ENVIRONMENTAL SERVICES REPORT ON COMMODITY PRICE HEDGING AGREEMENTS
Associate Director of Education, Learning and Working Environments L. Johnstone, introduced Manager, Facilities Services, Operations P. Schipper who shared the Plant Services, Energy and Environmental Services Report on Commodity Price Hedging Agreements.
P. Schipper provided a brief overview on the background of purchasing natural gas on the open market. He updated trustees on the status of the Board’s hedging program, goals and strategies which help to stabilize pricing and reduce exposure to fluctuating energy prices.
A graphical representation showing the historical natural gas market prices and the Board’s purchase prices was shared. It was noted that the Board does not have a hedging program for the purchase of electricity due to government regulations.
In response to trustee questions, staff;
clarified regular maintenance on roofs and windows is performed throughout the year; ACTION indicated a report on the Board’s return on investment with respect to the ITEM installation of solar panels to offset energy costs.
Note: Trustee S. Geller withdrew from meeting at 7:54 p.m.
INTERNALLY RESTRICTED RESERVES REPORT FOR THE QUARTER ENDED FEBRUARY 28, 2018
Chief Financial Officer W. Muirhead-Toporek introduced the Internally Restricted Reserves report for the Quarter Ended February 28, 2018. She provided a rationale for the transfer of unspent school budget funds and invited questions from trustees. No questions were raised by trustees at this time.
Page 81 of 160 BOARD STANDING COMMITTEE MEETING MINUTES PAGE 4 April 17, 2018
(*)5. Moved by C. Chan, seconded by B. Pang:
That the York Region District School Board accept the Internally Restricted Reserves for the Quarter Ended February 28, 2018 report.
- Carried -
CASH DISBURSEMENTS – December 2017
Chief Financial Officer W. Muirhead-Toporek introduced the Cash Disbursements report for December 2017 and invited questions from trustees.
In response to trustee questions, W. Muirhead-Toporek clarified costs associated with the Board’s annual Quest Conference, the replenishment of inventory in Information Technology Services and student transportation services.
ACTION In response to a trustee request, W. Muirhead-Toporek will provide additional information ITEM with respect to cost sharing of purchased equipment.
Director of Education L. Sirisko thanked trustees for their thoughtful questions and request for more information. She will consider a process to ensure trustees have the information and knowledge required with regard to approving financial reports.
Note: Trustee P. Adams-Luchowski refrained from discussion and voting on this item due to a previously declared conflict of interest.
(*)6. Moved by C. McBain, seconded by A. Tam:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for December 2017 for all expenditures, except item #63, in the sum of $19,888,737.34 be approved.
2. That Cash Disbursements for December 2017 for item #63, in the sum of $143,797,462.06 be approved.
- Carried -
CASH DISBURSEMENTS – January 2018
In response to trustee questions, Chief Financial Officer W. Muirhead-Toporek clarified costs associated with legal and professional services and information technology costs.
Note: Trustee P. Adams-Luchowski refrained from discussion and voting on this item due to a previously declared conflict of interest.
Page 82 of 160 BOARD STANDING COMMITTEE MEETING MINUTES PAGE 5 April 17, 2018
(*)7. Moved by C. Chan, seconded by M. Van Beek:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for January 2018 for all expenditures, except item #64, in the sum of $20,668,130.12 be approved.
2. That Cash Disbursements for January 2018 for item #64, in the sum of $93,745,860.54 be approved.
- Carried -
CASH DISBURSEMENTS – February 2018
Chief Financial Officer W. Muirhead-Toporek introduced the Cash Disbursements report for February 2018 and invited questions from trustees. No questions were raised by trustees at this time.
Note: Trustee P. Adams-Luchowski refrained from discussion and voting on this item due to a previously declared conflict of interest.
(*)8. Moved by C. Cordova, seconded by A. Tam:
That the York Region District School Board approve the following recommendations.
1. That Cash Disbursements for February 2018 for all expenditures, except item #64, in the sum of $13,207,444.15 be approved.
2. That Cash Disbursements for February 2018 for item #64, in the sum of $109,437,733.67 be approved.
- Carried -
ADJOURNMENT
(*)9. Moved by L. Carruthers, seconded by C. McBain:
That the Board Standing Committee Meeting adjourn at 8:06 p.m.
- Carried -
Page 83 of 160 Page 84 of 160 ROUTINE
YORK REGION DISTRICT SCHOOL BOARD
CHAIR’S COMMITTEE
MINUTES OF MEETING #5 (PUBLIC) April 24, 2018
The public session of the Chair’s Committee meeting was held at 3:41 p.m. in Room 200 at the Aurora Education Centre on Tuesday, April 24, 2018 with the following committee members and resource staff present:
L. Carruthers (via audio conference) C. Cordova C. McBain (Chair) J. Nathan K. Friedman L. Johnstone W. Muirhead-Toporek L. Reinhardt L. Sirisko S. Yake
Also in attendance: Trustee A. DeBartolo (via audio conference), Superintendent of Education, Equity and Community Services C. Roach, Principal, Human Rights and Equity Education A. Fishman and Superintendent of Education, Student Achievement and School Operations P. Valle
Regrets: Trustee B. Pang
APPROVAL OF AGENDA
The agenda was amended with the addition of correspondence from the Minister of Education under Discussion Item #6.
(*)1. Moved by C. Cordova, seconded by L. Carruthers:
The agenda was approved as amended.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Board Chair C. McBain asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed at the meeting to state their conflict and the nature thereof. No conflicts were declared at this time.
Page 85 of 160 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 2 April 24, 2018
APPROVAL OF MINUTES – MARCH 27, 2018
(*)2. Moved by C. Cordova, seconded by L. Carruthers:
That the minutes of the March 27, 2018 Chair’s Committee meeting were approved as written.
- Carried -
BUSINESS ARISING FROM THE MINUTES
The committee received for information the Business Arising report regarding action items from the March 27, 2018 Chair’s Committee meeting.
BOARD REPORTS
Appointment of Community Members to the Equity and Inclusivity Advisory Committee
The committee received information on the Appointment of Community Members to the Equity and Inclusivity Advisory Committee in accordance with the Equity and Inclusivity Advisory Committee Operational By-Law. Members discussed equity and transparency in the application and membership process.
(*)3. Moved by L. Carruthers, seconded by C. Cordova:
That in accordance with the Equity and Inclusivity Advisory Committee Operational By-Law, the York Region District School Board approve the appointments of Suzanne Chang and Donna Cardoza, to the position of Community Member on the Equity and Inclusivity Advisory Committee effective May 2, 2018. (Appendix 1)
- Carried -
Revision to the 2018 Committee Meeting Dates
Committee members received information regarding proposed revisions to the 2018 Committee Meeting Dates. The report was amended to include a tentative Budget Committee meeting on Monday, June 4, 2018 at 7:00 p.m. to accommodate additional discussion in the event trustees are unable to complete their review of expenditure budgets at the May 29, 2018 Budget Committee meeting. Timing for meetings scheduled on May 29, 2018 was discussed and agreed upon.
Page 86 of 160 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 3 April 24, 2018
(*)4. Moved by C. Cordova, seconded by L. Carruthers:
That the York Region District School Board approve the following recommendations.
1) That a Special Chair’s Committee meeting be scheduled on Tuesday, May 29, 2018.
2) That a Special Board meeting be scheduled on Tuesday, June 5, 2018.
3) That the April 24, 2018 Budget Committee meeting be rescheduled to Tuesday, May 22, 2018.
4) That a Tentative Budget Committee meeting be scheduled on Monday, June 4, 2018.
5) That the list of 2018 Committee Meeting Dates (Appendix A) be updated to reflect these changes. (Appendix 2)
- Carried -
INFORMATION ITEMS
Construction Projects Review
Committee members received the Construction Projects Review for information. (Appendix 3)
Applause!
The committee received the April Applause! report for information.
Action Staff will follow-up on the scheduling of a trustee Applause! request. Required Pending Items List
The list of pending Board and Board Committee meeting agenda items was received for information as amended.
Page 87 of 160 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 4 April 24, 2018
DISCUSSION ITEMS
Board Room Upgrades
Information was provided on the progress of Board Room upgrades and a technical report on Board Room equipment specifications was shared. Members discussed the importance of a high-quality audio system and requested the cost include options for video conferencing. The committee will have the opportunity to review and provide input on the options once proposals are received.
Proposed Revisions to the Equity and Inclusivity and Parent, Family and Community Engagement Advisory Committees Operational By-Laws
Members received background information, an overview of the process and discussed changes recommended by the Equity and Inclusivity Advisory Committee (EIAC) and Parent, Family and Community Engagement (PEAC) Advisory Committees Operational Action Required By-Laws.
In response to trustee questions, staff outlined committee member engagement on the Sub-Committee that engaged in the review of the Operational By-Laws.
Trustees expressed appreciation for the hard work and time involved in presenting the recommended changes. It was suggested that a meeting be arranged with the By-Law Review Sub-Committee to discuss the proposed revisions to seek understanding prior to being presented to the Board.
Note: Trustee J. Nathan entered the meeting at 4:18 p.m.
Action Trustees requested that information about the previous and new membership selection Required processes be shared.
(*)5. Moved by C. Cordova, seconded by J. Nathan:
That trustees collaborate with the Equity and Inclusivity Advisory Committee and Parent, Family and Community Engagement Advisory Committee By- Law Review Sub-Committee to discuss proposed revisions to their operational by-laws prior to submission to the Board for consideration
- Carried -
Equity and Inclusivity Advisory Committee Classism Recommendations
Committee members discussed the Equity and Inclusivity Advisory Committee Classism recommendations presented at the April 17, 2018 Board Standing Committee meeting and stressed the importance of working with EIAC and the Classism Sub-Committee to seek understanding and address next steps.
Page 88 of 160 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 5 April 24, 2018
Trustees discussed possible options with regard to how the recommendations will be Action considered and the importance of ensuring that regular updates are reported to EIAC. It Required was noted the coordination of the recommendations from the four sub-committees will be an important consideration in order to effectively use Board resources.
Trustee Conference Requests
Members discussed and received clarification regarding the application and approval process for trustees and student trustees applying to attend conferences specifically related to the Ontario Public School Boards’ Association (OPSBA) and the Ontario Student Trustees’ Association (OSTA).
In accordance with the Trustee Services policy and procedure, Chair’s Committee endorsed the following trustee conference requests:
Trustee C. Chan: Ontario Public School Boards’ Association (OPBSA) Education Labour Relations and Human Resources Symposium, April 26 – 27, 2018 Trustee C. Cordova: Indigenous Ways of Healing, May 2, 2018 Student Trustees M. Hong and S. Rico - Public Board Council – Public Student Empowerment Day, May 22, 2018 Student Trustees M. Hong and S. Rico - Ontario Student Trustees’ Association Annual General Meeting, May 24 – 27, 2018 Trustees C. McBain and C. Cordova - Ontario Public School Boards’ Association (OPBSA) Annual General Meeting, May 31 – June 3, 2018
2019 Committee Meeting Dates
The committee members were asked to provide feedback on the Committee Meeting dates in order to support the development of the schedule of meetings for 2019.
Correspondence
Correspondence from the MonAvenir Conseil Scolaire Catholique regarding Trustee Determination and Distribution (Appendix 4) was received for information.
Correspondence from the Conseil scolaire Viamonde regarding Trustee Determination and Distribution (Appendix 5) was received for information.
Correspondence from the Minister of Education regarding the proximity of cannabis retail stores to schools (Appendix 6) was received for information.
Correspondence from the Bluewater District School Board regarding a Provincial Think Tank (Appendix 7) was received for information.
Page 89 of 160 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 6 April 24, 2018
Correspondence from the Minister of Education regarding the student transportation review (Appendix 8) was received for information.
Correspondence from the Conseil scolaire catholique du Nouvel-Ontario regarding the provincial strategy for students with special needs (Appendix 9) was received for information.
DECISION ITEM
Agenda for Board Meeting – Public Session, Tuesday, March 27, 2018
(*)6. Moved by L. Carruthers, seconded by J. Nathan:
That the agenda for the May 1, 2018 Board meeting (Public Session) be approved as amended.
- Carried -
ADJOURNMENT
(*)7. Moved by C. Cordova, seconded by J. Nathan:
That the Chair’s Committee (Public Session) be adjourned at 4:49 p.m.
- Carried -
April 24, 2018
For further information, please contact the Board Chair, Manager, Corporate Secretariat and Trustee Services or the Director of Education.
Page 90 of 160 APPENDIX 1
YORK REGION DISTRICT SCHOOL BOARD APPOINTMENT OF COMMUNITY MEMBERS TO THE EQUITY AND INCLUSIVITY ADVISORY COMMITTEE
Background:
The Equity and Inclusivity Advisory Committee (EIAC) supports the York Region District School Board in its commitment to providing equitable and inclusive learning and working environments in all schools and workplaces. EIAC also provides advice regarding the development and implementation of the Board’s Equity and Inclusivity Strategy, policies and procedures and helps to ensure that the Board addresses all dimensions of diversity including, but not limited to ancestry, culture, ethnicity, gender, gender identity, language, physical and intellectual ability, race, religion, sex, sexual orientation and socio-economic status.
Rationale:
The York Region District School Board EIAC Operational By-Law specifies that the committee is to consist of two trustees and one alternate trustee, up to eight community members, up to ten community representatives, one member identified from each of the following; Parent, Family and Community Engagement Advisory Committee, Special Education Advisory Committee, York Regional Police, The Region of York – Community and Health Services, York Region Children’s Aid Society, United Way of York Region, Character Community, Parents, Families and Friends of Lesbians and Gays (PFLAG) and up to two additional members from community organizations identified by the committee and approved by the Board, one Associate Director, one senior staff member, one principal, one or both student trustees, the President of the York Regional Presidents’ Council, one student at large, two principals/vice-principals, two teachers, one support staff member of the Board. As outlined in Section 7, of the EIAC Operational By-Law, the Board is responsible for approving the appointments of community members and receiving for information the appointment of community representatives and student members.
Estimated Cost:
Not Applicable.
Timeline:
Effective May 2, 2017 for the term ending November 30, 2018.
Recommendation:
That in accordance with the Equity and Inclusivity Advisory Committee Operational By- Law, the York Region District School Board approve the appointments of Suzanne Chang and Donna Cardoza, to the position of Community Member on the Equity and Inclusivity Advisory Committee.
Page 91 of 160 Communications Implementation Plan:
Coordinating Council of Superintendents April 11, 2018 Chair’s Committee April 24, 2018 Board Meeting May 1, 2018
Appended Data:
Appendix 1 – Biographical information for S. Chang and D. Cardoza
Respectfully submitted,
Cecil Roach, Coordinating Superintendent of Education, Equity and Community Services
April 24, 2018
For further information, please contact Coordinating Superintendent of Education, Equity and Community Services or the Director of Education.
Page 92 of 160 APPENDIX 1a
Suzanne Chang
Ms. Suzanne Chang has two children both of whom attended public schools in York Region since they were in kindergarten. She and her family are firm supporters of public education. She is committed to supporting equity and inclusivity in the public education system especially in York Region as one of the most culturally diverse regions in Ontario. She is fluent in English, Laotian, Thai, Hakka and Mandarin and also speaks some Cantonese. She works as a volunteer in the school environment and has attended Race Relation and Equity meetings at schools and community centres.
Donna Cardoza Ms. Donna Cardoza is a dedicated and committed member of the York Region community for almost 30 years and a previous member of the Equity and Inclusivity Advisory Committee (EIAC) during which time she was also an EIAC representative on PEAC. She is an education and community member dedicated to equity and inclusivity and works as a Educational Assistant in Special Education at the Toronto District School Board. She is well known in the community for a wide-range of community involvement and activities and is the creator and organizer of the Nubian Book Club, an intergeneration book club that supports diverse youth and families.
Page 93 of 160 Page 94 of 160
MEMORANDUM TO: Chair’s Committee
FROM: Lisa Reinhardt, Manager, Corporate Secretariat and Trustee Services
DATE: April 24, 2018
RE: REVISION TO COMMITTEE MEETING CALENDAR DATES
In order to accommodate school administrator moves and adjustments to the Budget Committee process, it is recommended that the Committee Meeting Calendar be revised to include:
a Special Chair’s Committee meeting on Tuesday, May 29, 2018, a Special Board meeting on Tuesday, June 5, 2018, and a Budget Committee meeting on Tuesday, May 22, 2018.
It is also recommended that a Budget Committee meeting be tentatively scheduled on Monday, June 4, 2018 in the event all matters are not resolved on May 29, 2018. The time will be released if it is not needed.
RECOMMENDATIONS
That the York Region District School Board approve the following recommendations.
1) That a Special Chair’s Committee meeting be scheduled on Tuesday, May 29, 2018.
2) That a Special Board meeting be scheduled on Tuesday, June 5, 2018.
3) That the April 24, 2018 Budget Committee meeting be rescheduled to Tuesday, May 22, 2018.
4) That a Budget Committee meeting be tentatively scheduled on Monday, June 4, 2018.
5) That the list of 2018 Committee Meeting Dates (Appendix A) be updated to reflect these changes.
Page 95 of 160 Page 96 of 160
APPENDIX A YORK REGION DISTRICT SCHOOL BOARD REVISED
2018 COMMITTEE MEETING DATES
January, 2018 April, 2018
3 Special Board Meeting 3 Policy and By-Law Committee 11 Special Education Advisory Committee 3 Board Meeting 16 Chair’s Committee 5 Special Education Advisory Committee 16 Policy and By-Law Committee 10 Parent, Family and Community 16 Board Standing Committee Engagement Advisory Committee 23 Property Management Committee 17 Property Management Committee 23 Board Meeting 17 Board Standing Committee 30 Chair’s Committee 24 Chair’s Committee 24 Budget Committee-
February, 2018 May, 2018
1 Special Education Advisory Committee 1 Policy and By-Law Committee 6 Policy and By-Law Committee 1 Board Meeting 6 Board Meeting 2 Joint Board Consortium 7 Joint Board Consortium 3 Special Education Advisory Committee 8 Equity and Inclusivity Advisory Committee 8 Joint Parent, Family and Community 13 Parent, Family and Community Engagement Advisory Committee and Engagement Advisory Committee Equity and Inclusivity Advisory Committee 20 Property Management Committee 15 Property Management Committee 20 Board Standing Committee 15 Board Standing Committee 26 Chair’s Committee 22 Budget Committee Committee 26 Budget Committee 29 Special Chair’s Committee 29 Budget Committee 31 Special Education Advisory Committee March, 2018 June, 2018
1 Special Education Advisory Committee 4 Budget Committee (Tentative) 6 Policy and By-Law Committee 5 Chair’s Committee 6 Board Meeting 5 Policy and By-Law Committee 8 Equity and Inclusivity Advisory Committee 5 Board Standing Committee 20 Property Management Committee 5 Special Board Meeting 26 Audit Committee 7 Audit Committee 27 Chair’s Committee 12 Property Management Committee 12 Board Meeting 26 Chair’s Committee (Tentative)
Page 97 of 160
2018 Committee Meeting Dates Page 2
July, 2018 November, 2018
10 Board Meeting (Tentative) 1 Special Education Advisory Committee 7 Policy and By-Law Committee 7 Board Meeting
August, 2018 13 Parent, Family and Community
Engagement Advisory Committee 28 Chair’s Committee 20 Property Management Committee 28 Special Board Meeting (Tentative) 20 Board Standing Committee 28 Audit Committee
December, 2018 September, 2018 3 Inaugural Board Meeting 4 Policy and By-Law Committee 4 Chair’s Committee 4 Board Meeting 6 Special Education Advisory Committee 6 Special Education Advisory Committee 11 Board Meeting 13 Equity and Inclusivity Advisory Committee 13 Joint Parent, Family and Community 17 Board Standing Committee (Tentative) Engagement Advisory Committee and 17 Property Management Committee Equity and Inclusivity Advisory Committee 24 Audit Committee Meeting 25 Chair’s Committee
October, 2018
2 Policy and By-Law Committee 2 Board Meeting 4 Special Education Advisory Committee 9 Parent, Family and Community Engagement Advisory Committee 11 Equity and Inclusivity Advisory Committee 16 Property Management Committee 16 Board Standing Committee 24 Joint Board Consortium 30 Chair’s Committee
For further information, please contact the Director or Lisa Reinhardt Page 98 of 160 April 24, 2018 APPENDIX 3
CONSTRUCTION PROJECTS REVIEW REPORT
MAY 1, 2018
Page | 1 Legend: Assistant Managers of Construction JL – Jennifer Lang MF – Michael Ferreira EC – Emil Caraghin Page 99 of 160 NEW ELEMENTARY SCHOOLS
Projects
VICTORIA SQUARE PUBLIC SCHOOL (EC) Site Services – 95% complete ARCHITECT: Footings and Foundations – 100% complete SNYDER ARCHITECTS INC. Masonry – 99% complete Structural Steel – 100% complete CONTRACTOR: REMO CONSTRUCTION LTD. Roofing – 99% complete Mechanical START DATE ON SITE: ‐ HVAC – 80% complete MAY 25, 2017 ‐ Plumbing – 75% complete ‐ Sprinklers – 90% complete Electrical – 85% complete PROPOSED OCCUPANCY DATE: Controls ‐ 45% complete JULY 31, 2018 Door & Hardware – 0% complete PA & Telephone – 0% complete Windows ‐ 99%complete SCHEDULING: Interior Finishes – 45% complete ON SCHEDULE Landscaping – 0% complete
COMPLETED PROJECTS IN WARRANTY
Projects
BARBARA REID PUBLIC SCHOOL (MF) ARCHITECT: Formal Occupancy granted by the Town of ZAS ARCHITECTS INC. Whitchurch‐Stouffville Building Department on August 10, 2017 Building under warranty until September 2018. CONTRACTOR: EVERSTRONG CONSTRUCTION LTD.
BILL HOGARTH SECONDARY SCHOOL (JL) ARCHITECT: Formal Occupancy granted by the City of Markham SNYDER ARCHITECTS on November 14, 2017. Building under warranty until November 2018
CONTRACTOR: PERCON CONSTRUCTION INC.
May 1, 2018 For further information please contact Louise Sirisko, Director of Education, or Leslie Johnstone – Associate Director of Education.
Page | 2 Legend: Assistant Managers of Construction JL – Jennifer Lang MF – Michael Ferreira EC – Emil Caraghin Page 100 of 160 APPENDIX 4 OFFJCE^OF the chair ] OIR CH AD SO TR I ACTION a, Uj □ □ n 'wfo n/ d/ M □ □ I m APR 0 5 2018 C6j fte} CONSEIL SCOLAIRE CATHOLIQUE
Le 29 mars 2018
M. Bruce Drewett Analyste des politiques Direction du leadership, de la gouvernance et de la collaboration Ministere de I'Education
OBJET : Determination du nombre et repartition des membres du Conseil scolaire catholique MonAvenir pour I'election scolaire de 2018
Monsieur Drewett,
Lors de sa seance ordinaire publique du 28 mars 2018, le Conseil scolaire catholique MonAvenir a adopte a I'unanimite les resolutions suivantes :
Que le Conseil confirme qu'aucune region sous la juridiction du Conseil scolaire catholique MonAvenir n'est designee a titre de secteur a faible population. ADOPTE A L’UNANIMITE
Que le Conseil adopte le nombre et la repartition des membres du Csc MonAvenir a fa ire el ire pour I'election scolaire 2018 tels que determines aux annexes A, B et C du rapport DIR. 09-03/2018 intitule « Rapport sur la determination du nombre et la repartition des membres du Csc MonAvenir pour I'election scolaire 2018 ». ADOPTE A L’UNANIMITE
Vous trouverez en annexe les documents suivants : 1) Regions electorales et municipalites principales 2) Liste des municipalites et/ou quartiers compris dans chaque region electorale
Les resolutions adoptees ont ete recommandees par le Comite de travail a sa reunion du 7 mars 2018. Elies reconduisent le nombre et la repartition adoptes en 2014.
110, avenue Drewry, Toronto ON M2M 1C8 T 416 397-6564 | 1 800 274-3764 F 416-397-6576 CscMonAvenir.ca Page 101 of 160 Si vous souhaitez obtenir une copie du Rapport DIR. 09-03/2018 intitule Rapport sur la determination du nombre et la repartition des membres du Csc MonAvenir pour /'election scolaire de 2018, veuillez communiquer avec madame Catherine Audet, conseillere aux communications, au 416-397-6564 poste 73180 ou [email protected].
Recevez, Monsieur Drewett, mes plus cordiales salutations.
Le directeur de I'education,
Andre Blais
Cc : Directions de I'education des conseils scolaires sur le territoire du Csc MonAvenir Greffiers aux elections des municipalites principales responsables de recevoir les candidatures pour le Csc MonAvenir
CscMonAvenir.ca Page 102 of 160 APPENDIX 1
REPARTITION 2018-2022 DES MEMBRES DU CSC MONAVENIR et MUNICIPALITY PRINCIPALES
Quotient Regions electorates Municipality principale Distribution des membres electoral 2018
Simcoe-Muskoka Barrie 1.2 1
York Markham 1.1 1
Lincoln-Niagara St. Catharines 0.7 1
Welland Welland 0.9 1
Durham-Peterborough-Kawartha Oshawa 1.3 1
Mississauga Mississauga 0.7 1
Waterloo-Brant-Haldimand-Norfolk Kitchener 0.9 1
Dufferin-Peel-Wellington Brampton 0.8 1
Hamilton-Wenworth Hamilton 0.9 1
Halton Oakville 1.1 1
Toronto Ouest 1.2 1 Toronto Toronto Est 1.2 1
TOTAL 12 12
Page 103 of 160 Page 104 of 160 APPENDIX 2
Elections scolaires 2018 Nombre determine de conseillers et conseilleres scolaires : 12
B. REPARTITION DE LA POPULATION ELECTORALE
Liste des municipalites par region electorale Quotient electoral
1. REGION DE SIMCOE-MUSKOKA 1.17
SIMCOE Adjala-Tosorontio Township Bradford West Gwillimbury Town Innisfil Town Essa Township New Tecumseth Town Clearview Township Collingwood Town Springwater Township Barrie City Oro-Medonte Township Ramara Township Severn Township Orillia City Tay Township Wasaga Beach Town Tiny Township Penetanguishene Town Midland Town Essa Township - Essa CFB Part Adjala-Tosorontio - Tosorontio CFB - Pt MUSKOKA Gravenhurst Town Bracebridge Town Lake of Bays Township Huntsville Town Muskoka Lakes Township Georgian Bay Township Seguin Township McKellar Township McDougall Municipality Parry Sound Town Carling Township
2. REGION DE YORK 1.09
Vaughan City Markham City Richmond Hill Town Whitchurch-Stouffville Town Aurora Town Newmarket Town
Page 105 of 160 King Township East Gwillimbury Town Georgina Town
3. REGION DE TORONTO OUEST 1.23
Quartier/Ward 1 Quartier/Ward 2 Quartier/Ward 3 Quartier/Ward 4 Quartier/Ward 5 Quartier/Ward 6 Quartier/Ward 7 Quartier/Ward 8 Quartier/Ward 9 Quartier/Ward 10 Quartier/Ward 11 Quartier/Ward 12 Quartier/Ward 13 Quartier/Ward 14 Quartier/Ward 15 Quartier/Ward 16 Quartier/Ward 17 Quartier/Ward 18 Quartier/Ward 19 Quartier/Ward 20 Quartier/Ward 21 Quartier/Ward 22 Quartier/Ward 23 Quartier/Ward 24 Quartier/Ward 25 Quartier/Ward 26 Quartier/Ward 28
4. REGION DE TORONTO EST 1.19
Quartier/Ward 27 Quartier/Ward 29 Quartier/Ward 30 Quartier/Ward 31 Quartier/Ward 32 Quartier/Ward 33 Quartier/Ward 34 Quartier/Ward 35 Quartier/Ward 36 Quartier/Ward 37 Quartier/Ward 38 Quartier/Ward 39 Quartier/Ward 40 Quartier/Ward 41 Quartier/Ward 42 Quartier/Ward 43 Quartier/Ward 44 Quartier/Ward 45 Quartier/Ward 46
Page 106 of 160 Quartier/Ward 47
5. REGION DE DUFFERIN-PEEL-WELLINGTON 0.84
DUFFERIN East Garafraxa Township Grand Valley Town Amaranth Township Mono T own Orangeville Town Mulmur Township Melancthon Township Shelburne Town PEEL Brampton City Caledon Town WELLINGTON Puslinch Township Guelph Eramosa Township Guelph City Erin Town Centre Wellington Township Mapleton Township Minto Town Wellington North Township 6. REGION DE MISSISSAUGA 0.71 Mississauga City
7. REGION DE HALTON 1.09
Oakville Town Burlington City Milton Town Halton Hills Town 8. REGION DE LINCOLN/NIAGARA 0.73 LINCOLN West Lincoln Township Grimsby Town Lincoln Town Niagara-on-the-Lake Town St. Catherines City NIAGARA Niagara Falls City Thorold City 9. REGION DE WELLAND 0.88 Fort Erie Town Port Colborne City Wainfleet Township Welland City Pelham Town
10. REGION DE HAMILTON-WENTWORTH 0.88
Page 107 of 160 Hamilton City 11. REGION DE DURHAM-PETERBOROUGH- 1.25 KAWARTHA DURHAM - Total pour la region Pickering City Ajax Town Whitby Town Oshawa City Scugog Township Uxbridge Township Brock Township KAWARTHA LAKES CITY PETERBOROUGH Asphodel-Norwood Township Otonabee-South Monaghan Township Cavan-Monoghan Township Peterborough City Selwyn Township (Smith-Ennismore Lakefield) Douro-Dummer Township Havelock-Belmont-Methuen Township North Kawartha Township Trent Lake Municipality (Galway-Cavendish & Harvey Twnsp) CLARINGTON Clarington Municipality NORTHUMBERLAND Brighton Municipality Cramahe Township Hamilton Township Cobourg Town Port Hope Municipality Alnwick Township / Haldimand Trent Hills Municipality QUINTE WEST CITY 12. REGION DE WATERLOO / BRANT / 0.94 HALDIMAND-NORFOLK WATERLOO North Dumfries Township Cambridge City Kitchener City Waterloo City Wilmot Township Wellesley Township Woolwich Township BRANT Brantford City County of Brant HALDIMAND-NORFOLK Haldimand County Norfolk County GRAND TOTAL 12.00
Page 108 of 160 APPENDIX 4a
Rough Translation of the letter from MonAvenir Conseil Scolaire Catholique dated March 29, 2018.
At its regular public meeting of March 28, 2018, the Catholic School Board MonAvenir has unanimously adopted the following resolutions: That the Council confirm that no region under the jurisdiction of the Catholic School Board MonAvenir is designated as a low population area. CARRIED UNANIMOUSLY That Council adopt the number and distribution of members of the CSC MonAvenir to be elected the 2018 school year as determined in Annexes A, B and C of the report DIR.09-03 / 2018 entitled "Report on the determination of the number and distribution of members of the CSC MonAvenir for the 2018 school election. CARRIED UNANIMOUSLY You will find attached the following documents: 1) Electoral Regions and Main Municipalities 2) List of municipalities and / or neighborhoods included in each electoral region The adopted resolutions were recommended by the Working Committee at its meeting on 7 March 2018. They renew the number and distribution adopted in 2014.
Page 109 of 160 Page 110 of 160 APPENDIX 5
f JO Conseil scolaire Viamonde tout eat csviamonde.ca fl04Ai££&
Le 26 mars 2018
M. Bruce Drewett Analyste des politiques Direction du leadership, de la gouvernance et de la collaboration Ministere de I'Education 900, rue Bay 13e etage, Toronto (Ontario) M7A 1L2
Monsieur,
Objet : Elections scolaires 2018 - Rapport sur la distribution du nombre et la repartition des membres elus pour le Conseil scolaire Viamonde
Conformement aux exigences du Reglement 412/01 de I'Ontario, nous vous acheminons le rapport qui a ete presente au Conseil lors de sa reunion ordinaire du 23 fevrier 2018 sur la distribution du nombre et de la repartition des membres elus du Conseil scolaire Viamonde dans le cadre des elections scolaires de 2018.
Nous attirons votre attention a I'annexe C qui demontre la repartition des membres du Conseil par secteur electoral pour I'ensemble du Conseil et I'annexe F de ce rapport qui fait etat de la repartition des membres du Conseil pour la ville de Toronto. L'annexe D presente la repartition des ecoles par Secteur electorate et la repartition des membres elus.
Lors de cette meme reunion, les membres du Conseil scolaire Viamonde ont approuve le rapport. Un extrait du proces-verbal consignant les resolutions adoptees vous est achemine egalement.
Vous trouverez en annexe C-l un tableau demontrant les municipalites designees par secteur electoral.
Si vous avez des questions complementaires, n'hesitez pas a communiquer avec moi.
Secteur des affaires : 1, promenade Vanier, Welland (Ontario) L3B1A1 Tel . 905 732-4280 Siege social: 1)6. Cornelius Parkway. Toronto (Ontario) M6L 2K5 Tel.. 416 614-0844 Page 111 of 160 Veuillez agreer, Monsieur, I'expression de nos sentiments les meilleurs.
Le directeur de I'education et secretaire du Conseil,
p.j. • Rapport sur la distribution du nombre et la repartition des membres elus pour le Conseil scolaire Viamonde • Extrait du proces-verbal de la resolution adoptee • Tableau (annexe C-l) demontrant les municipalities designees par secteur electoral c.c Mme Isabelle Girard, directrice generate de I'ACEPO
Greffiers municipaux responsables de la reception des candidatures pour le Conseil scolaire Viamonde dans les dix secteurs electoraux du territoire du Conseil scolaire Viamonde
Directions de I'education des conseils scolaires sur le territoire de competence du Conseil Scolaire Viamonde : - Lisa Walsh, Avon Maitland DSB - Alana Murray, Bluewater DSB - Chris Roehrig, Brant Haldimand Norfolk DSB - James McKinnon, Bruce-Grey Catholic DSB - Andre Blais, Conseil scolaire de district catholique Centre-Sud - Joseph Picard, CSC Providence - Warren Hoshizaki, DSB of Niagara - Marianne Mazzorato, Dufferin-Peel Catholic DSB - Anne O'Brien, Durham Catholic DSB - Lisa Millar, Durham DSB - Brenda Blancher, Grand Erie DSB - Erin Kelly, Greater Essex County DSB - Paula Dawson, Halton Catholic DSB - Stuart Miller, Halton DSB - David Hansen, Hamilton-Wentworth Catholic DSB - Manny Figueiredo, Hamiton-Wentworth DSB - Vince MacDonald, Huron-Perth Catholic DSB - Jennifer Leclerc, Kawatha Pine Ridge DSB
°r~ Conseil scolaire Viamonde toututp&iMe, csvlamonde.caPage 112 of 160 Jim Costello, Lambton kent DSB Linda Staudt, London Catholic DSB John Crocco, Niagara Catholic DSB Peter Joshua, Peel DSB Michael Nasello, Peterborough, Victoria, Northumberland & Clarington Catholic DSB Steve Blake, Simcoe County DSB Brian Beal, Simcoe Muskoka Catholic DSB Dan Parr, St. Clair Catholic DSB Laura Elliott, Thames Valley DSB Rory McGuckin, Toronto Catholic DSB John Malloy, Toronto DSB Larry Hope, Trillium Lakelands DSB Stephen Silwa, Upper Canada DSB Martha Rogers, Upper Grand DSB Loretta Notten, Waterloo Catholic DSB John Bryant, Waterloo Region DSB Tamara Nugent, Wellington Catholic DSB Terry Lyons, Windsor-Essex Catholic DSB Patricia Preston, York Catholic DSB Leslie Johnstone, York Region DSB
7*0 Consell scolaire Viamonde touteat csviamonde.ca pQAAiMt/ Page 113 of 160 Page 114 of 160 APPENDIX 1
VV- of Conseil scolaire Viamonde
Le 23 fevrier 2018
AUX MEMBRES DU CONSEIL SCOLAIRE VIAMONDE
Objefc : Elections scolaires 2018
BUT DU RAPPORT
Le Conseil a le mandat de determiner le nombre et la repartition de ses membres elus du Conseil aux fins des elections municipales de I'an 2018.
DETERMINATION DES MEMBRES DU CONSEIL
Le nombre de membres du Conseil devant etre elus dans un conseil scolaire donne est desormais fixe au nombre determine par I'election ordinaire de 2006. Ce nombre s'applique a I'election 2010 ainsi qu'a toutes les elections ordinaires subsequentes. Pour le Conseil scolaire Viamonde, ce nombre est fixe a douze (12).
Les explications du calcul permettant de determiner le nombre de membres elus est a I'annexe A aux fins de reference.
Le Conseil dispose toujours de la possibility de reduire le nombre de membres du Conseil a elire a I'election ordinaire suivante. Un conseil peut decider, au moyen d'une resolution, de reduire le nombre de membres elus, mais en aucun cas a moins de cinq (5). Toutefois, la proposition est de maintenir le nombre a douze (12) afin d'assurer la representation de la diversite geographique du Conseil scolaire Viamonde.
Le Conseil a aussi I'option de declarer des municipalites a faible population afin qu'il puisse ajouter 1,0 au quotient electoral de ces municipalites. Quand cette designation est accordee, le quotient electoral de toutes les autres municipalites est reduit en consequence. La proposition est de ne pas designer des municipalites a faible population.
Les calculs relatifs a la determination et a la repartition sont etablis sur la base des rapports de population du groupe electoral (rapport PGE) qui ont ete communiques au Conseil par la MPAC (Societe devaluation fonciere des municipalites). La population du groupe electoral pour 2018 est 34 010.
ECHEANCIERS
Les dates importantes quant aux elections de 2018 se retrouvent a I'annexe B.
Page 115 of 160 REPARTITION DES CONSEILLERES ET CONSEILLERS SCOLAIRES
La Population du Groupe electoral par secteur se retrouve a I'annexe C.
La repartition des ecoles par secteur se retrouve a I'annexe D.
Les changements proposes suivants sont refletes dans les tableaux :
La ville de Toronto a approuve des nouvelles delimitations pour ses quartiers. La carte a I'annexe E demontre les nouveaux quartiers de Toronto ainsi que la repartition suggeree. Les ecoles sont aussi indiquees sur la carte. La ville de Toronto est divisee en trois sections. L'annexe F demontre la population electorale et le quotient electoral par quartier. Bien que les territoires des quartiers electoraux ne correspondent pas parfaitement avec nos zones de frequentation, la distribution suggeree en est la plus proche possible. Les zones suggerees donnent une repartition equilibree. En plus, les ecoles secondaires sont placees dans les memes sections que leurs 6coles nourricieres.
Une autre modification suggeree est d'inclure les villes de St. Catharines et de Niagara-on-the-Lake avec la region de Niagara. Ce changement permet que I'ecole secondaire Confederation soit situee dans le meme secteur que ses ecoles nourricieres.
Lorsque le Conseil ouvrira ses ecoles au courant des quatre prochaines annees, les ecoles seront repr^sentees par le membre du Conseil du secteur qui inclue la municipality en question. Par exemple, lors de I'ouverture de I'ecole de Milton, cette ecole sera representee par le membre du Conseil qui represente Hamilton-Wentworth, Halton et Brant.
A titre d'information, le tableau a I'annexe G enumere les municipalites et les villes par region et par secteur.
COMITE DE VERIFICATION DE CONFORMITE
Conformement, aux modifications apportees a la Loi de 1996 sur les elections municipals, chaque conseil scolaire de district est tenu de nommer, avant le ler octobre 2018, un comite de verification de conformite. Ce comite a pour tache d'entendre les demandes de verification de conformite du financement de la campagne electorale d'un candidat et de prendre une decision. Le comite doit etre compose de trois (3) a sept (7) personnes, qui ne sont pas autorisees a etre membres du conseil scolaire, ni employes par un conseil scolaire, ni candidates a Selection.
Le mandat des membres du comite dure quatre (4) ans, et commence le 15 novembre 2018.
II EST RECOMMANDE :
QUE le rapport sur les elections scolaires 2018 soit regu.
Page 116 of 160 QUE le Conseil maintienne que le nombre de conseilleres et conseillers scolaires devant etre elus soit fixe a douze (12).
QUE le Conseil ne designe aucune municipalite comme etant a faible population.
QUE le Conseil approuve la repartition des membres elus comme il est stipule a l'annexe C.
Prepare et presente par :
Le directeur de I'education, Martin Bertrand
Page 117 of 160 Annexe A Conseil scolaire Viamonde Election scolaire - 2018
Explication du calcul du nombre de mem bres elus Donnee Source Chiffre
Population du groupe Societe devaluation fonciere Population du groupe electoral des municipalites (SEFM) electoral du Conseil: 34 010
Nombre de membres du Alinea. 3(2) 2) et tableau 2 Compte tenu de la population Conseil fonde sur la du Reglement de I’Ontario du groupe electoral pour le population du groupe 412/00 Conseil, le reglement prevoit electoral I'election de 6 membres du Conseil.
Nombre de membres du Alinea 3(2) 3) et tableaux 1, Conformement au reglement, Conseil fonde sur le moindre 2 et 4 du Reglement de sous-alinea 3(2) 3) ii), on doit du calcul fait pour determiner I’Ontario 412/00. On calcule se servir du facteur densite la densite ou le territoire du la densite en divisant la et territoire oour determiner Conseil population totale du groupe le nombre de membres electoral du Conseil par son supplementaires. Le territoire territoire (34 010/68 014 du Conseil etant de plus de Km2). 40 000 km2, on utilise le moindre de 7 ou de la difference entre 12 et le nombre de membres fonde sur la population du groupe electoral du Conseil (tableau 3 du reglement). Consequemment, on ajoute done 6 membres au Conseil.
Sous reserve du paragraphe 58.1(10.1) de la Loi sur 1'education, le nombre de membres du Conseil pour I'election de 2010 est done de 12 membres.
Page 118 of 160 AnnexeB
Dates importantes quant aux elections de 2018
Activite Date Reception des donn6es de la SEFM (rapport PGE) 15 fevrier 2018
1. Les conseils scolaires peuvent adopter des resolutions 31 mars 2018 determinant le nombre de leurs membres elus et doivent adopter des resolutions determinant la repartition de leurs membres elus. 2. Les conseils scolaires dont le territoire de competence comprend plus d'une municipalite doivent adopter une resolution portant qu'ils ont decide de designer ou de ne pas designer une municipalite situee dans leur territoire de competence comme municipalite b faible population. 3. II s'agit de la derniere journee pour adopter une resolution visant a reduire le nombre de membres elus.
Envoi du rapport sur la determination et la repartition a la 3 avril 2018 ministre, aux secretaires des elections scolaires et aux secretaires des autres conseils scolaires, au sein du territoire de competence du conseil scolaire
Date limite pour les appels des municipality relatifs a la 21 avril 2018 repartition des membres 4lus
Envoi des avis d'appel par la ou le secretaire du Conseil a la 25 avril 2018 commission des affaires municipales de I'Ontario (CAMO)
Debut de la periode de declaration de candidature et de ler mai 2018 campagne
Date limite pour la prise de decision de la CAMO 10 juin 2018
Derniere journee pour se porter candidate ou candidat ou pour 27 juillet 2018 retirer sa candidature a 14 h
Etablissement du comite de verification de la conformite ler octobre 2018
Jour de scrutin 22 octobre 2018
Debut du mandat des membres elus ler decembre 2018
Fin de la periode de campagne 31 decembre 2018
Date limite de depot de l'4tat financier des candidates et 29 mars 2019 candidats
Page 119 of 160 Annexe C Population electorate et quotient electoral par secteur
Population Quotient Quotient SECTEUR MUNICIPALITY Electorale electoral Electoral3 ELECTORAL 2018 2018 2014
ComtE de Hallburton 22 0,008 0,006 Comte de Northumberland 195 0,069 0,059 Comte de Hastings 174 0,061 0,122 SECTEUR 1 Comte de Peterborough 321 0,113 0,060 Region de Durham 1 569 0,554 0,632 TOTAL DU SECTEUR 1 2 281 0,805 0,879
Toronto Ouest 3 053 1,077 0,873 SECTEUR 2 Toronto Centre 2 911 1,027 1,145 Toronto Est 3 770 1,330 1,145 TOTAL,DU SECTEUR 2 9 734 3,434 3,163 Rdglon de York 2 029 0,716 0,797 TOTAL DU SECTEUR 3 2(029 0,716 0,797 Region de Peel 4 167 1,470 1,105 TOTAL DU. SECTEUR 4 4167 1,470 1,105
Comte de Bruce 48 0,017 0,017 Region de Dufferin 279 0,098 0,050 SECTEUR 5 Comte de Grey 146 0,052 1,153 Comte de Simcoe 3 054 1,078 0,063 TOTAL DU SECTEUR 5 3 527 1,245 1,283
Hamllton-Wentworth 1 049 0,370 0,625 Halton 1 541 0,544 0,634 Brant 182 0,064 0,068 TOTAL DU SECTEUR 6 2;772 0,978 1,327 REgion de Niagara 2 720 0,960 0,968 TOTAL DU SECTEUR 7 0,960 0;968
Haldlmand-Norfolk 61 0,022 0,024 Comte d'Oxford 254 0,090 0,088 ComtE d'Elgin 147 0,052 0,050 SECTEUR 8 Comte de Lambton 562 0,198 0,217 Mumcipante ae uiatham- 320 0,113 0,130 Total du Secteur 8 1344 0,475 0,509
Waterloo 932 0,329 0,362 ComtE de Wellington 772 0,272 0,284 Comte de Middlesex 1 589 0,561 0,560 Comte de Perth 45 0,016 0,016 Comte de Huron 26 0,009 0,00B Total du Secteur 9 3 364 ”1=1831 1,230 Comte d'Essex 2 072 0,731 0,739 utLi bUK XU Total du Secteur 10 2 072 0,731 0,739
Total pour la Consult scolalre Vlamonde 34 010 12 12
(Hamilton/Wentworth) au secteur 7 (Region de Niagara) Note 2 - ne reflate pas le changement de St, Catharines et Nlagara-on-the-Lake
Page 120 of 160 Annexe 0 Repartition des deoles par Secteur
Total Population Nombre Quotien Membra SECTEUR ELECTORAL Ecolo d'Sliives par Electoral© d'Olevea Electoral Hu oectour 2018
SECTEUR 1 Antonlne Malllet 165 Bowmanvilie 69 801 2 281 0,805 1 Ronald Marion 567
SECTEUR 2 - OUEST F6llx-Lederc 107 Mlchellne St*Cyr 96 Charles-Saurlol 370 Mathleu-da-Casta 1 iaa l 595 3 053 1,077 1 Pierre-Elliott-Trudeau 402 Toronto Ouest 352
SECTEUR 2 - CENTRE Gabrlelle*Roy 2B6 La Mosalque 501 1 068 2 911 1,027 1 College frangais 2B1
SECTEUR 2 * EST Alexandre*Dumas 195 Bayvlew nord 139 Jeanne-Ujoie 425 1 506 3 770 1,330 1 Laure*ftl6se 2B7 ^tlenne’Briil6 460
SECTEUR 3 Acad^mle de la Moraine 160 La Fontaine 140 481 2 029 0,716 1 Norval-Morijjeau 181
SECTEUR 4 Carrefour des Jeunes 409 Horizon Jeunesse 192 1 466 4 167 1,470 1 Jeunes sans frontl6res 600 Le Flambeau 265
SECTEUR 5 Academic de la Pinfede 129 Des Quatre-Rlvi&res1 182 La Source 315 1 179 3 527 1,244 1 St-Joseph 201 Le Caron 166 Rom6o Dallalre 186
SECTEUR 6 Du ChSne 127 Georges-P.-Vanler 196 Patricia* Pickneii 226 Paviton de la Jeunesse 265 1 203 2 772 0,978 1 Renaissance 221 Gagtan-Gervals 168
SECTEUR 7 Champlain 33 Confederation 103 L'Hiritage ‘ 138 615 2 720 0,960 1 LaMarsh 159 Nouvel Horizon 132
SECTEUR S Franco-Jeunesse 64 0,474 Les Rapides 138 202 1 344 1
SECTEUR 9 Acad4mle de la Tamlse 317 La Pommerate 252 L'Harmonie 364 1 692 3 364 1,187 1 L'adyssde 148 Marie-Curie 264 Gabriel-Dumont 347
SECTEUR ID L'Envolfie 215 Louise Charron 83 466 2 072 0,731 1 Lamothe'Cadillac 168
TOTAL POUR UE CONSE1L SCOLAIRE V1AMONDE | « 1741 12 274 1 34 010 1 12 12
Note 1 'Toronto • licole do Mithieu Da Coita ddplacde ds la ions eat h la lone ouert Note 2 *Villes de St Catharine* «t Nlagira-on-lhe-lake ddplicies du jecteur 6 {HamiltonAVentworth) eu wcteur 7 (Region de Niagara}
Page 121 of 160 ANNEXE E Page 122 of160 Annexe F Ville de Toronto divisee en 3 sections
SECTEUR Numero du Population Quotient ELECTORAL quartler electorale 2018 electorale
1 78 0,028 2 128 0,045 3 102 0,036 4 99 0,035 5 164 0,058 6 200 0,071 7 60 0,021 8 63 0,022 Ouest 9 56 0,020 11 123 0,043 12 57 0,020 13 137 0,048 16 227 0,080 17 454 0,160 18 624 0,220 19 481 0,170 3 053 li077 15 353 0,125 20 135 0,048 21 170 0,060 22 182 0,064 23 256 0,090 Ccnirc 24 258 0,091 25 233 0,082 26 295 0,104 34 490 0,173 36 539 0,190 2911 1,027 10 136 0,048 14 250 0,088 27 302 0,107 28 196 0,069 29 121 0,043 30 120 0,042 31 192 0,068 32 337 0,119 33 192 0,068 35 315 0,111 Est 37 440 0,155 38 131 0,046 39 128 0,045 40 151 0,053 41 107 0,038 42 119 0,042 43 93 0,033 44 73 0,026 45 109 0,038 46 113 0,040 47 145 0,051 3770 -Vi;"l|33Q ilTotal du SECTEUR 2 - TORONTO |Total du SECTEUR Z -TORONTO r , 9S 734-734 3,434]
Page 123 of 160 AnnexeG Liste des villes et municipalities par region et secteur
SECTEUR 1 SECTEUR2 Comte de Haliburton Toronto • Municipality de Highlands East SECTEUR3 • Ville de Minden Hills Region de York • Ville d’Algonquin Highlands • Ville de Vaughan o Municipality de Dysart Et Al • Ville de Markham Comte de Northumberland • Ville de Richmond Hill » Municipality de Brighton • Ville de Whitchurch- • Municipality de Cramahe Stouffville • Municipality de Hamilton • Ville d’Aurora « Ville de Cobourg « Ville de NewMarket • Municipality de Port Hope » Municipality de King ® Municipality de Trent Hills • Ville d'East Gwillimbury « Municipality • Ville de Georgina d’Alnwick/Haldimand Comte de Hastings SECTEUR 4 • Ville de Quinte West Region de Peel Comte de Peterborough • Ville de Mississauga « Municipality d'Asphodel- • Ville de Brampton Norwood • Ville de Caledon • Municipality d’Otonabee- South Monaghan SECTEUR 5 « Municipality de Cavan- Comte de Bruce Monaghan • Municipality de de Brockton • Ville de Peterborough • Ville de South Bruce • Municipality de Selwyn Peninsula • Municipality de Douro- • Municipality de Arran- Dummer Elderslie • Municipality de de Havelock- • Municipality de South Bruce Belmont-Methuen • Municipality de Huron- « Municipality deNorth Kinloss Kawartha • Municipality de Kincardine « Municipality de Trent Lakes • Municipality de Northern » Ville de Kawartha Lakes Bruce Peninsula Region de Durham • Ville de Saugeen Shores • Ville de Pickering Region de Dufferin • Ville d’Ajax • Municipality d’East Garafraxa • Ville de Whitby • Municipality de Grand Valley • Ville d'Oshawa • Municipality d'Amaranth « Municipality de Clarington • Ville de Mono • Municipality de Scugog • Ville d’Orangeville • Municipality d’Uxbridge • Municipality de Melancthon ® Municipality de Brock • Municipality de Mulmur • Ville de Shelburne
Page 124 of 160 Comte de Grey SECTEUR7 e Municipality de Georgian Region de Niagara Bluffs e Ville de Fort Erie • Municipality de Chatsworth e Ville de Port Colborne • Municipality de West Grey • Ville de Thorold « Municipality de Southgate o Ville de Welland • Ville de Grey Highlands • Ville de Niagara Falls e Ville de Meaford • Ville de Pelham • Ville de Hanover a Municipality de Wainfleet • Ville de Blue Mountains ® Ville de Niagara-on-the-Lake • Ville d'Owen Sound e Ville de St. Catharines Comte de Simcoe « Municipality d’Adjala- SECTEUR 8 Tosorontio Haldimand-Norfolk • Ville de Bradford West • Comte de Haldimand Gwillimbury Comte d’Oxford • Ville d’lnnisfil 8 Municipality de Norwich « Municipality d’Essa • Ville de Tillsonburg • Ville de New Tecumseth 8 Municipality de South-West • Municipality de Clearview Oxford ® Ville de Collingwood « Ville d’lngersoll • Municipality de Springwater ® Municipality de Zorra • Ville de Barrie ® Municipality d'East Zorra- • Municipality d’Oro-Medonte Tavistock • Municipality de Ramara ® Ville de Woodstock • Municipality de Servern • Municipality de Blandford . Ville d’Orillia Blenheim • Municipality deTay 8 Comte de Norfolk • Ville de Wasaga Beach Comte d’Elgin • Municipality de Tiny • Municipality de Bayham • Ville de Penetanguishene ® Municipality de Malahide « Ville de Midland • Ville d’Aylmer « Municipality d’Essa-Essa 8 Municipality de Central Elgin CFB • Ville de St. Thomas 8 Municipality de Southwold SECTEUR 6 8 Municipality de Hamilton-Wentworth Dutton/Dunwich • Ville de Hamilton ® Municipality de West Elgin o Municipality de West Lincoln • Ville de Grimsby Comte de Lambton • Ville de Lincoln ® Municipality de St. Clair Halton • Municipality de Dawn- ® Ville d'Oakvile Euphemia • Ville de Burlington e Municipality de Brooke- ® Ville de Milton Alvinston • Ville de Halton Hills ® Municipality d’Enniskillen Brant ® Ville d’Oil Springs • Ville de Brantford • Ville de Petrolia ® Comte de Brant 8 Ville de Sarnia
Page 125 of 160 • Ville de Point Edward Comte de Perth • Ville de Plympton-Wyoming • Municipality de Perth East • Ville de Warwick « Ville de Stratford • Municipality de Lambton • Ville de St. Marys Shores • Municipality de Perth South • Village de Newbury « Municipality de West Perth Municipality de Chatham-Kent ® Municipality de North Perth • Municipality de Chatham- Comte de Huron Kent • Municipality de South Huron • Municipality de Bluewater SECTEUR 9 « Ville de Goderich Waterloo ® Municipality de Central • Municipality de North Huron Dumfries • Municipality d’Huron East • Ville de Cambridge • Municipality de Howick • Ville de Kitchener ® Municipality de North Huron • Ville de Waterloo ® Municipality de Morris- • Municipality de Wilmot Tumberry • Municipality de Wellesley • Municipality d’Ashfield- • Municipality de Woolwich Colborne-Wawanosh Comte de Wellington • Municipality de Puslinch SECTEUR 10 • Ville de Guelph Comte d’Essex • Municipality de Guelph • Municipality de Pelee Eramosa • Municipality de Leamington • Ville de Erin • Ville de Kingsville • Municipality de Centre • Ville d’Amherstburg Wellington • Ville de LaSalle • Municipality de Mapleton • Ville de Windsor • Municipality de Minto ® Ville de Tecumseh • Municipality de Wellington ® Ville de Lakeshore North ® Ville d'Essex Comte de Middlesex • Municipality de Southwest Middlesex • Municipality de Strathroy- Caradoc • Municipality de Thames Centre ® Ville de London • Municipality de Middlesex Centre • Municipality d’Adelaide Metcalfe • Municipality de North Middlesex » Municipality de Lucan Biddulph
Page 126 of 160 Reunion du Conseil (seance publlgueV 23 fevrler 2018
QUE le rapport en date du 23 fevrier 2018 intitule « Politique 1,19 - PSriode 6lectorale» soitregu.
QUE la politique 1,19 - Periode ilectorale soft approuvie telle que modifi&e.
Les motions sont adoptees.
7.4 Elections scolaires 2018 - Distribution du nombre et repartition des imembres elus
Les membres du Conseil examinent un rapport presente par le directeur de I'education portant sur la distribution du nombre et la repartition des membres elus du Conseil aux fins des elections municipales de 2018.
Lors des discussions sur ce dossier, le directeur de I'education attire I'attention des membres, d'une part, sur le changement apporte aux nouveaux quartiers de Toronto et la repartition suggeree et d'autre part, sur la modification suggeree d'inclure les villes de St-Catharines et de Niagara-on-the-Lake avec la region de Niagara.
A la suite des echanges de vues sur I'ensemble du rapport presente, conseiller Guerin, appuye par conseiller Belcourt, propose les motions suivantes :
QUE le rapport sur les elections scolaires 2018 soit regu.
QUE le Conseil ne designe aucune municipality comme itant a faihle population.
QUE le Conseil approuve la reputation des membres elus comme il est stipule a /'annexe C du rapport prisente.
Les motions sont adoptees.
7.5 Retroaction sur la-delegation du 25 ianvier 2018 - rgp-PQrt-verka.1
Le directeur de I'education donne un apergu des elements qu'il prevoit inclure dans la lettre de reponse aux parents, et ce, a la suite de la presentation qu'elles ont falte a la reunion du Conseil du 25 janvier dernier par rapport au choix du Conseil 9
Page 127 of 160 Annexe C-l
Population Electoral, par secteur (2018) - (option 2) Pr6sent4 et approuvY au Consell
SECTEUR MUNICIPALITY Num^ro de la Utte de* viile*, comty* et quartler* ( s'll y a Population Quotient Membra ELECTORAL municipality Meu ) dlectorale 2018 yiectoral yiu
4601 Municipality de Highlands East 4 0,001 4616 ViHe de Minden Hills 10 0,004 Comty do Hellburton 4621 Vllle d’AlgonquIn Highlands 1 0,000 4624 Municipality de Dysart et al 7 0,002 1408 Municipality de Brighton 71 0,025 1411 Municipality de Cramahe 23 0,008 1419 Municipality de Hamilton 8 0,003 Comty do Northumberland 1421 Vllle de Cobouro 32 o,ou 1423 Municipality de Port Hope 27 0,010 1435 Municipality de Trent Hills 20 0,007 1450 Municipality d'Alnwick/Haldimond 14 0,005 Comty do Hastings 1204 Viile de Outnte West 174 0,061 1501 Municipality de Asphodei-Norwood 0 0,000 1506 Municipality d'Otonabee*South Monaghan 7 0,002 1509 Municipality de Cavan-Monaghan 12 0,004 SECTEUR 1 1514 Viile de Peterborough 124 0,044 3516 Municipality of Selwyn 26 0,009 Comty do Peterborough 1522 Municipality de Oouro'Dummer 7 0,002 1531 Municipality de Have!ock*Belmont*Methuen 9 0,003 1536 Municipality de North Kawartha 7 0,002 1542 Munlcfpalfty of Trent Lakes 4 0,001 1651 Kawartha Lakes 12S 0,044 1801 Vllle de Pickering 317 0,112 1805 Vllle d'Ajax 241 0,085 1809 Vllle de Whitby 292 0,103 1813 Vllle d'Oshawa 441 0,156 R&glon de Durham 1817 Municipality de Cianngton 154 0,0S4 1820 Municipality de Scugog S3 0,019 1829 Municipality d'Uxbridge 58 0,020 1839 Municipality de Brock 13 0,005 TOTAL DU S8CTEUR 1 1 2291 0,905 i
SECTEUR MUNICIPALITE Num6ro de Is Lifte de* vllle*, comty* et quarters ( *11 y a Population Quotient Membra ELECTORAL municipality Heu ) yiectorale 2018 yiectoral yiu
1901 Viile de Toronto 1254 0.442 1904 Viile de Toronto 4972 1,754 1906 Viile de Toronto 631 0,223 SECTEUR2 Toronto 1908 Viile de Toronto 1643 0,580 1914 Vllle de Toronto 459 0,162 1915 CFB Downsview 4 0,001 1919 Vllle de Toronto 771 0,272 Total pour k» Secteur 2 9734 3,435 1
SECTEUR Numero de la MUNICIPALITE LUte de* vltlec, comty* et quartler* ( all y a Population Quotient Membra ELECTORAL municipality lieu ) yiectorale 2016 yiectoral yiu
1928 Viile Vaughan 487 0,172 1936 Vllle de Markham 511 0,180 1938 Viile de Richmond Hill 444 0,lS7 1944 Vllle de Whitchurch*Stouffvi«e 87 0,031 SECTEUR3 Region de York 1946 Vllle d'Aurora 122 0,043 1948 Viile de NewMarket 210 0,074 1949 Municipality de King 48 0,017 1954 Viile d'East Gwiillmbury 46 0,016 1970 Viile de Georgina 74 0,026 Total oour ia Secteur 3 2026 0,716 1 r— r —"—-—i----- r———------—i...... i—t-—i
Page 128 of 160 Num6ro de ta Liste do ville*, comt^e et quartiers ( s'il y a Population Quotient Membre SECTEUR MUNICIPALITE ELECTORAL municipality lieu ) electoral© 2018 Doctoral elu
2105 Vlile de Mississauga 2947 1.Q4Q 5ECTEUR4 Region de Peel 2110 Vide de Brampton 1050 0,370 2124 ViHe de Caledon 170 0.060 Total du eectaur 4 4167 1.470 1
Liste del vllics, eomt£* et quartiers ( s'il y a Population Quotient Membre SECTEUR MUNICIPALITE Num6ro de la ELECTORAL municipality lieu) electorate 2018 electoral elu
4102 Vlile de South Bruce Peninsula 11 0,004 4103 Municipality d'Arran Efderstle 1 0,000 4104 Municipality de Brockton 5 0,002 4105 Vlile de South Bruce 3 0,001 Comty de Bruce 4X07 Municipality de Hurtm-KJnlass 2 0,001 4108 Municipality de Kincardine 6 0,002 4109 Municipality de Northern Bruce Peninsula 5 0,002 4110 VHIe de Sauaeen Shores L5 0,005 2201 Municipality d'East Garafraxa 10 0,004 2204 Munidoallty de Grand Valley 5 0,002 2208 Municipality d'Amaranth 40 0,014 2212 Vine de Mono 37 0,013 Region de Duffertn 2214 Vlile d’OranaeviHe 159 0,056 2219 Municipality de Melancthon 6 0,002 2216 Municipality de Mulmur 5 0,002 2221 Vlile de Shelburne 17 0.006 4203 Municipality de Georgian Bluffs 13 0,005 4204 Municipality de Chatsworth 10 0,004 4205 Munidoallty de West Grey 16 0,006 4207 Municipality de Southaate 11 0,004 ComU de Grey 420B VHIe de Grey Highlands 15 0,005 4210 Vide de Meaford 16 0,006 SECTEUR 5 4229 VHIe de Hanover 4 0,001 4242 VHIe de Blue Mountains 15 0,005 4259 VHIe d'Owen Sound 46 0,016 4301 Municipality d'Ad|ala*Tosorontio 35 0,012 4312 VHIe de Bradford West Gwi’ mbury 37 0,013 4316 VHIe d'innisfil 160 0,056 4321 Municipality d'Essa 221 0,078 4324 Vlile de New Tecumseth 74 0,026 4329 Municipality de Clearview 30 0,011 4331 Ville de colllnowood 28 0,010 4341 Municipality de Sprlnowater 76 0,027 4342 Vide de Barrie 932 0,329 Comty de Slmcoe 4346 Municipality d'Oro*Medonte 53 0,019 4348 Municipality de Ramara 7 0,002 4351 Municipality de Severn 15 0,005 4352 Vide d’Orillia 56 0,020 4353 Municipality de Tay 61 0,022 4364 vide de Wasaga Beach 66 0,023 4368 Municipality de Tiny 394 0,139 4372 Vlile de Penetanguishene 438 0,155 4374 Villa de Midland 213 0,075 4382 Munfcioality d'Essa CFB 156 0,056 Total du secteur 5 3527 1,245 1
SECTEUR Numero de la Ltste dee villas, comti* et quartiers { s'il y a Population Quotient Membre MUNICIPALITE ELECTORAL municipality lieu) electorate 2018 electoral ytu
2518 VHIe de Hamilton 983 0,347 2602 Municipality de west Lincoln 11 0,004 Hamllton-Wentworth 2615 Vide de Grimsby 21 0,007 2622 Vide de Lincoln 34 0,012 2401 Ville d'Oakvilie 758 0,267 SECTEUR 6 2402 Vide de Burlington 483 0,170 Hatton 2409 Vide de Milton 184 0,065 2415 Vide de Haiton Hills 116 0,041 2906 Vide de Brantford 127 0,045
Page 129 of 160 j I [ 2920|Comt4 de Brant _ . ____ ssl 0.049 | 1 1 Total du e^ctaur Q I I 27721 0,978
SECTEUR MUNICIPALITY Numoro de la Mate dee villes, comtds et quartiers (s'll y a Population Quotient Membre ELECTORAL municipality lieu ) yiectorale 2018 electoral £tu
2703 Vide de Fort Erie 46 0.016 2711 Vide de Port Coibome 10B 0,038 2731 Vide de Thorotd 67 0,024 2719 Vide de Weiiand 1472 0,519 SECTEUR7 Region de Niagara 2725 vuie de Niagara Fads 340 0,120 2732 vdle de Pelham 132 0,047 2714 Municipality de Wamneet 47 0,017 2627 Vide de Niagara-on-the-lake i SS 0,019 2629 Vtlle de St. Catharines 1 453 0.160 Total du Sactaur 7 2720 0,960 1
SECTEUR MUNICIPALITY Num6ro de la Llste des villas, eomty* et quartiers ( s'll y a Population Quotient Membra ELECTORAL municipality lieu ) yiectorflie 2018 yiectoral ytu
Haldlmand-Norfalk 2810 Comte de Haldtmand 61 Q.022 3202 Municipality de Norwich 16 0,006 3204 vide de Tidsonbury 20 0,007 3211 Municipality de South-West Oxford 15 0,005 3218 Vide de Ingersod 11 0,004 Canity d'Oxford 3227 Municipality de Zorra 4 0,001 3238 Municipality d'East zorra-Tavistock 6 0,002 3242 Vide de Woodstock 81 0,032 3245 Municipality de Blandford Blenheim 21 0,007 3310 Comte de Norfolk 70 0,025 3401 Mumopaiite de Bayham 7 0,002 3408 Municipality de Maiahide i 0,001 3411 Vide d'Ayimer 7 0,002 3418 Mumopaiite de Central Elgin 33 Comte d'Elgln 0,012 3421 Ville de St Thomas 76 0,027 3424 Municipality de SouthwoEd 4 0,001 SECTEUR 8 3429 Municipality de Dutton/Ounwich 10 0,004 3434 Mumopaiite de West Elgin 8 0,003 3805 Municipal^ de St. Clair 43 0,017 3806 Municipality de Dawn-Euphemia 11 0,004 3815 Mumopahty de Brooke-Alvtnston 3 0,001 3816 Municipality d'Enmskillen 4 0,001 3818 Vide de Oil Spnngs 1 0,000 3819 vide de Petroua 31 0,011 Comt6 de Lambton 3829 Vide de Samia 401 0,141 3B31 vide de Point Edwarts 3 0,001 3835 Vitle de Plympton-Wyoming 44 0,016 3841 Vide de Warwick 0 0,000 3845 Municipality de Lambton Shores IS 0,005 3902 village de Newbury 1 0,000 Municipality de Chatham-Kent 3650 Municipality de Chatham-Kent 320 0,113 Total du Seetaur 8 1344 M7? i
SECTEUR MUNICIPALITY Numyra de la Liste des villes, comtys et quartiers ( s'il y a Papulation Quotient Membre ELECTORAL municipality lieu) yiectorale 2018 yiectoral yiu
3001 Municipality de North Dumfries 15 0,005 3006 Vtlle de Cambridge 118 0,042 3012 vide de Kitchener 433 0,153 Waterloo 3016 Vide de Waterloo 316 0,111 3018 Municipality de Wdmot 18 0,006 3024 Municipality de Wellesley 6 0,002 3029 Municipality de Woolwich 26 0.009 2301 Municipality de PuslEnch 20 0,007 2308 Ville de Gueiob 570 0,201 2311 Municipality de Guelph Eramosa 39 0,014 2316 Vide de Erin 35 0,012 Comty de Wellington 2326 Municipality de Centre Wellington 85 0,030
Page 130 of 160 2332 Municipality de Mapleton 10 0,004 2341 Municipality de Minto 4 0,001 2349 Municipality de Wellinqton North 9 0,003 3906 Municipality de Southwest Middlesex 10 0,004 3916 Municipality de Strathroy-Caradoc 30 0,011 3926 Municipality de Thames Centre 46 0,016 3936 Vilie de London 1429 0,504 SECTEUR 9 Comt6 de Middlesex 3939 Municipality de Middlesex Centre 55 0,019 3946 Municipality d’Adelalde Metcalfe 5 0,002 3954 Municipality de North Middlesex 7 0,002 3958 Municipality de Lucan Biddulph 7 0,002 3110 Municipality de Perth East 1 0,000 3111 Vllle de Stratford 26 0,010 3116 Vine de St. Marys 3 0,001 3120 Municipality de Perth South 6 0,002 3130 Municipality de West Perth 0 0,000 3140 Municipality de North Perth 7 0,002 4010 Municipality de South Huron 14 0,005 4020 Municipality de Bluewater 1 0,000 4028 Vllle de Goderich 3 0,001 4030 Municipality de Central Huron l 0,000 Comte de Huron 4040 Municipality d’Huron East 3 0,001 4046 Municipality de Howick 2 0,001 4050 Municipality de North Huron 0 0,000 4060 Municipality de Morris*TumberrY 0 0,000 4070 Municipality d'Ashfield'Coibome-Wawanosh 2 0,001 Total du secteur 9 3364 1,187 1
Llste des villes, comtys et quartiem ( s'it y a Population Membre SECTEUR MUNICIPALITY Num6ro de la Quotient ELECTORAL municipality lieu ) yiectorale 2016 yiectoral 6lu
3701 Municipality de Pelee 0 0,000 3706 Municipality de Leamington 47 0,017 3711 Vilie de Kinqsville 44 0,016 3729 Vilie d’Amberstburq 91 0,032 SECTEUR 10 Comty d'Essex 3734 vine de Lasaite 154 0,054 3739 Vilie de Windsor 1419 0,501 3744 Vilie de Teeumseh 107 0,038 3751 Vllle de Lakeshore 182 0,064 3754 Vllle d'Essex 28 0,010 Total du Secteur 10 2072 0,731 1
1 Total pour le Cornrell ccoleira Vtamonde 1 1 340101 13 12
Note 1 * Villes de St. Catherines et NUg«r»*on*the*Uke diplacye* du iccteur 6 {Hamllion/Wentworth) au jectauf 7 (Region de Ni> jin) Municipality responsible
Page 131 of 160 Page 132 of 160 APPENDIX 5a
Rough Translation of the letter from Conseil scolaire Viamonde dated March 26,2018.
“Sir,
Subject: 2018 School Elections - Report on the Distribution of the number and distribution of elected members for the Council school Viamonde. In accordance with the requirements of Ontario Regulation 412/01, we will forward the report that was presented to the Council at its meeting of 23 February 2018 on the distribution of the number and distribution elected members of the Viamonde School Board in the elections School of 2018. We draw your attention to Appendix C which shows the distribution of Council members by electoral sector for the Council as a whole and Appendix F of this report which shows the distribution of the members of the Council for the City of Toronto. Appendix D presents the distribution of schools by Electoral Sector and the distribution of elected members. At the same meeting, members of the Viamonde School Board approved the report. An extract of the minutes recording the resolutions adopted is forwarded to you as well. In Appendix C-1 you will find a table showing municipalities designated by electoral sector. If you have additional questions, do not hesitate to contact with me. Please accept, Sir, the expression of our best feelings. Director of Education and secretary of the Council,
SECOND LETTER: February 23, 2018 TO THE MEMBERS OF THE VIAMONDE SCHOOL BOARD Subject: 2018 School Elections PURPOSE OF THE REPORT The Council is mandated to determine the number and distribution of its elected members of the Council for the purposes of the municipal elections of 2018. DETERMINATION OF BOARD MEMBERS The number of Council members to be elected to a school board given is now fixed at the number determined by the 2006 regular election. This number applies to the 2010 election and all regular elections subsequent. For the Viamonde School Board, this number is set at twelve (12). Explanations of the calculation to determine the number of members Elected Officers is at Annex A for reference. The Council still has the possibility to reduce the number of members Council to elect at the next regular election. A council may decide, at resolution, to reduce the number of elected members,
Page 133 of 160 but in no way case to less than five (5). However, the proposal is to maintain the number twelve (12) to ensure representation of the geographical diversity of the Viamonde School Board. The Council also has the option of declaring low-population municipalities in order to that he can add 1.0 to the electoral quotient of these municipalities. When this designation is granted, the electoral quotient of all the other municipalities is reduced accordingly. The proposal is not to designate municipalities with low population. Calculations relating to the determination and the distribution are made on the basis of electoral group population reports (PGE report) that have been communicated to the Council by MPAC (Property Assessment Corporation of municipalities). The electoral group's population for 2018 is 34,010. TIMELINES The important dates for the 2018 elections can be found in Appendix B. DISTRIBUTION OF SCHOOL COUNSELORS The Electoral Group Population by Sector is found in Appendix C. The distribution of schools by sector is found in Appendix D. The following proposed changes are reflected in the tables: The City of Toronto has approved new boundaries for its neighborhoods. The map in Appendix E shows Toronto's new neighborhoods as well as the suggested distribution. Schools are also indicated on the map. The city of Toronto is divided into three sections. Appendix F demonstrates the population electoral quota and the electoral quotient per neighborhood. Although the territories of electoral wards do not fit perfectly with our areas of attendance, the suggested distribution is as close as possible. The suggested areas give a balanced distribution. In addition, schools secondary schools are placed in the same sections as their schools feeder. Another suggested change is to include the cities of St. Catharines and Niagara-on-the-Lake with the Niagara Region. This change allows that Confederation High School is located in the same sector as its nourishing schools. When the Council opens its schools in the next four years, schools will be represented by the Sector Council member who includes the municipality in question. For example, when opening the school of Milton, this school will be represented by the Council member who represents Hamilton-Wentworth, Halton and Brant. For information, the table in Appendix G lists the municipalities and cities by region and by sector. COMPLIANCE AUDIT COMMITTEE In accordance with the amendments to the Elections Act, 1996 each district school board is required to appoint, before the October 1, 2018, a compliance audit committee. This committee is task of hearing the requests for verification of conformity of the financing of the election campaign of a candidate and make a decision. The committee must consist of three (3) to seven (7) people, who are not allowed to be a member of the school board, not employed by a school board, or candidates for the election. The term of office of Committee members is four (4) years, starting on the 15th November 2018.
Page 134 of 160 IT IS RECOMMENDED: THAT the report on the 2018 school elections be received. THAT the Council maintain that the number of trustees to be elected is fixed at twelve (12). THAT Council does not designate any municipality as being weak population.
THAT Council approve the distribution of the elected members as stipulated in Annex C.
Prepared and presented by:
The Director of Education, Martin Bertrand
Page 135 of 160 Page 136 of 160 APPENDIX 6
Ministry of Education Ministere de I'Education Minister Ministre Mowat Block Edifice Mowat Queen's Park Queen’s Park Toronto ON M7A 1L2 Toronto ON M7A1L2
March 27,2018 DIR CH AD SO TR • OTI0N □ . □ □ a INFO CP' 3 □ (□ □ Ms. Loralea Carruthers HftAPR 1 12018 ffil Chair, York Region District School Board m 60 Wellington Street West Aurora ON L4G 3H2
Dear Ms. Carruthers,
Thank you for your letter to my predecessor, the Honourable Mitzie Hunter, about the proximity of cannabis retail stores to schools. As Ontario’s new Minister of Education, I appreciate the opportunity to respond.
Please be assured that the safety and well-being of our students remains a top priority of our government. We recognize the issues you have raised as we prepare for cannabis legalization and share your concerns about keeping our students safe. You may be aware that Ontario is working closely with municipalities identified for initial cannabis retail stores, to consider local interests when choosing store sites. The Liquor Control Board of Ontario will use guidelines to identify specific store locations with the objective of ensuring that youth are protected and the illegal market is addressed. This includes ensuring that stores are not located in close proximity to schools.
I encourage you to continue to reach out to municipalities in York Region to convey the concerns and perspectives of the York Region District School Board on the issue of store siting.
I will also share your letter with my colleague, the Honourable Charles Sousa, Minister of Finance, as the responsibility for Ontario’s cannabis retail and distribution model falls within the purview of the Ministry of Finance.
Page 137 of 160 -2-
Thank you again for writing and sharing your concerns.
Sincerely,
Indira Naidoo-Harris Minister of Education Minister Responsible for Early Years and Child Care c: The Honourable Charles Sousa, Minister of Finance
Page 138 of 160 APPENDIX 7
Bluewater District School Board P.O. Box 190, 351 1st Avenue North SCHOOL BOARD Chesley, Ontario NOG 1L0 Telephone: (519)363-2014 Fax: (519) 370-2909 WAv,!)w On behalf of the Board of Trustees of Bluewater District School Board, I would like to bring to your attention the following motion that was passed at our Regular Meeting of the Board on March 20, 2018: That Bluewater District School Board write to the Minister of Education requesting that a Provincial Think Tank be established to thoughtfully consider and plan for future technologies, artificial intelligence, and transformational innovations. Furthermore, that this Think Tank incorporate key stakeholders from the current educational system in addition to the leading researchers and innovators. Future innovations and evolution in areas such as artificial intelligence, virtual reality, and web connectivity will have profound implications for the classroom, and by extension, will transform Ontario's educational system and curriculum as we know it today. The establishment of a Provincial Think Tank with involvement from key education stakeholders will ensure a proactive rather than reactive approach to leveraging and embracing these innovations for the future benefit of all students in Ontario. As always, our shared commitment remains focused on providing quality education for every student in a safe and caring environment. Sincerely, Ron Motz Chair cc: All school board chairs in Ontario Minister’s Advisory Council on Special Education Provincial Parent Associations Advisory Committee on Special Education Advisory Committees Individual Special Education Advisory Committee groups Sam Hammond, President, Elementary Teachers’ Federation of Ontario Harvey Bischof, President, Ontario Secondary School Teachers’ Federation Laurie French, President, Ontario Public School Boards’ Association The Honourable Kathleen Wynne, Premier of Ontario and Leader of Ontario Liberal Party Doug Ford, Leader of the Progressive Conservative Party of Ontario Andrea Horwath, Leader of the Ontario New Democratic Party Ontario Student Trustees’ Association Council of Ontario Directors of Education /JP Preparing Our Students Today for the World of Tomorrow Page 139 of 160 Page 140 of 160 APPENDIX 8 Ministry of Education Ministere de I'Education Minister Ministre Mowat Block Edifice Mowat Queen’s Park Queen’s Park Toronto ON M7A1L2 Toronto ON M7A1L2 OFFICE OF THE CHAIR DIR CH AD SO TR ACTION □ □ □ □ □ INK) n ri rp April 11, 2018 G □ 2W/ APR 1 / 2018^%;; Ms. Corrie McBain Non; ClUlf '5 feto;:tjy» Chair of the Board York Region District School Board 60 Wellington Street West Aurora ON L4G 3H2 Dear Ms. McBain, Thank you for your letter about student transportation. I am pleased to respond. We recognize the need for a responsive and accountable transportation system. This is why the Ministry of Education is seeking public input on how to strengthen its student transportation system and create a new vision for the future of student transportation. Our website at Ontario.ca/studenttransportation is designed to encourage the general public to participate in this engagement, and to inform them about howto participate. I would like to note that as a result of the feedback you provided, changes were made to the website to make it easier for the general public to access the discussion paper and find information on how to participate. The ministry understands the importance of receiving feedback from students and families. That is why the executive co-leads, Joan Green and Michel Paulin, have met with several parent and student associations. In addition, at our six regional sessions hosted throughout February, school boards were invited to reach out to parent and student representatives and encourage them to attend the sessions. While the formal consultation phase has now concluded, I would be happy to accept your feedback and ensure the ministry uses it when structuring future consultations. Additionally, I always welcome the thoughts of parents and students on student transportation. As we move forward with creating a new vision, this input will be vital. ...12 Page 141 of 160 -2- Thank you again for writing and for supporting this important initiative. Sincerely, Indira Naidoo-Harris Minister of Education Minister Responsible for Early Years and Child Care Page 142 of 160 APPENDIX 9 POTOUI Conseil scot so" tr l catholiquc □ □ IWOUVEL-ONTA 1 Le 3 avril 2018 A qui de droit, Le Comite consultatif pour I’enfance en difficulty (CCED) du Conseil scolaire catholique du Nouvel-Ontario (CSCNO) appuie la demande du Conseil scolaire catholique Franco-Nord de revoir la strategie provinciate pour les eleves ayant des besoins particuliers. Nous partageons les memes inquietudes que Franco-Nord. Le Comite consultatif pour I’enfance en difficulty du Conseil scolaire catholique du Nouvel-Ontario vous remercie de I’attention que vous porterez a cette lettre. Veuillez agryer, Monsieur, Madame, I’expression de nos sentiments les meilleurs. Lyse-Anne Papineau Direction de I’education President du CCED Conseil scolaire catholique du Nouvel-Ontario Conseil scolaire catholique du Nouvel-Ontario c.c. Directions de I’education des 71 conseils scolaires Comites consultatifs pour I’enfance en difficulty des 71 conseils scolaires Ministere de I’Education Ministere des Services a I’enfance et a la jeunesse Denys Giguere, Division de I’education en langue franqaise, de I’education autochtone et de la recherche Denis Filiatrault, La Place des Enfants www.nouvelon.ca 201, me fogues | Sudbury ON P3C 5L7 | Tel. : (705) 673-5626 | Telec. : (705) 669-1270 Page 143 of 160 Page 144 of 160 APPENDIX 9a Rough Translation of the letter from Conseil scolaire catholique du Nouvel-Ontario (CSCN)) dated April 19, 2018. April 3, 2018 To whom it May concern, The School Board's Advisory Committee for Children in Difficulty (CCED) New Catholic Hospital (CSCNO) Supports School Board Application Catholic Franco-Nord to review the provincial strategy for students having special needs. We share the same concerns as Franco-Nord. The Advisory Committee for Children in Difficulty of the Catholic School Board New Brunswick thanks you for your attention to this letter. Please agryer, Sir, Madam, the expression of our feelings the best. Lyse-Anne Papineau Director of Education André Crépeau President of CCED Page 145 of 160 Page 146 of 160 ROUTINE YORK REGION DISTRICT SCHOOL BOARD SPECIAL EDUCATION ADVISORY COMMITTEE The regular meeting of the Special Education Advisory Committee (SEAC) was held on Thursday, April 5, 2018, in the Board Room of the Education Centre, Aurora at 7:03 p.m. with SEAC Chair L. Aversa presiding and the following members present: Members: T. Armstrong-Smythe, S. Caldwell, R. Chughtai, D. Engel, M. Graham, F. MacDonald, J. MacMillan, C. McAdam, C. Viney, and L. Ziraldo Alternate: J. Fraser Trustees: L. Aversa, C. Chan and A. Tam Staff: L. Davenport, K. Kurek, H. Sears, J. Sepkowski, C. Spiteri-Johnson, W. Swaine and S. Yake Regrets: SEAC representatives S. Facchini, A. Krishna, R. MacAlpine, M. Tsironikos and S. Walters and Superintendent of Education, Student Services K. Diakiw Also in Attendance: Board Chair C. McBain and Director of Education L. Sirisko SEAC Chair L. Aversa welcomed members to the meeting. APPROVAL OF AGENDA (*)1. Moved by M. Graham, seconded by C. McAdam: That the agenda be approved as written. - Carried - DECLARATION OF CONFLICT OF INTEREST SEAC Chair L. Aversa asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed during the meeting to state their conflict and the nature thereof. No conflicts were declared by trustees at this time. Page 147 of 160 Special Education Advisory Committee Page 2 April 5, 2018 MOMENT OF REFLECTION SEAC Chair L. Aversa presented an electronic version of the Moment of Reflection regarding Autism Awareness Day. An electronic copy will be provided to Committee Action Item members for information. T. Armstrong-Smythe will deliver the Moment of Reflection at the May 3, 2018 SEAC meeting. APPROVAL OF MINUTES – MARCH 1, 2018 (*)2. Moved by C. McAdam, seconded by C. Viney: That the minutes of the March 1, 2018 Special Education Advisory Committee meeting be approved as written. - Carried - BUSINESS ARISING There was no business arising from the minutes. SPECIAL ANNOUNCEMENTS SEAC representative J. MacMillan shared information regarding an interactive program Action provided by Community Living Central York. Further information will be shared Item electronically with members. Trustee C. Chan referenced Asian Heritage Month celebrations. Action SEAC representative D. Engel shared information regarding the 100 Year Celebrations Item for the Canadian National Institute for the Blind. Further information will be shared electronically with members. STUDENT VOICE PRESENTATION Principal, Student Services J. Sepkowski introduced a former student from King City Public School who shared his educational challenges and successes as a student with autism in the York Region District School Board. SEAC Vice-Chair L. Ziraldo expressed thanks to the student for sharing his inspirational story. Page 148 of 160 Special Education Advisory Committee Page 3 April 5, 2018 (*)3. Moved by T. Armstrong-Smythe, seconded by F. MacDonald: That the Special Education Advisory Committee receive the Student Voice presentation for information. - Carried - Note: At this time, SEAC Vice-Chair L. Ziraldo assumed the role of Chair. INPUT ON THE DRAFT 2018-2022 MULTI-YEAR PLAN PRIORITIES Trustee L. Aversa noted the Board’s responsibility for developing a multi-year plan and introduced Director of Education L. Sirisko to provide a framework for the engagement of advisory committees in the consultation process. L. Sirisko noted the Board’s goals to promote student achievement and well-being through the implementation of a multi-year strategic plan. She explained that the formal engagement of community partners and parents in facilitated sessions is fundamental to the finalization of the strategic plan process. She requested input from SEAC members regarding how the Board can support student success by ensuring resources, decisions and policies are aligned with the following four strategic priorities; Fostering of well-being and health Championship of equity and inclusivity Empowerment of ethical leadership Building collaborative relationships. Note: The SEAC divided into work groups at 7:43 p.m. to provide input. The meeting resumed at 8:15 p.m. SEAC members shared some of their group feedback by identifying areas of high importance including; accessing the expertise of community service programs through the creation of collaborative partnerships, allowing access to work experience placement programs for identified students through integration into the Identification Placement and Review Committee (IPRC) process, providing diversity training for administrators and school council members, helping leaders to promote the right for basic literacy skills for students, ensuring equitable access to technology, electronic and digital literacy for adult learners, removing reference to mental health from the title since it is an aspect of well- being and add as a subject to one of the supporting nuggets, Page 149 of 160 Special Education Advisory Committee Page 4 April 5, 2018 empowering parent and student leadership in schools, encouraging the removal of stigma and bias for identified students through the use of anti-bullying campaigns, promoting inclusivity by celebrating differences and forgoing the use of labels, providing mandatory special education training for administrators, providing transparent performance measurement and evaluation of administrators, encouraging system leaders to model ethical standards, communicating an understanding of the leadership framework and the Board’s Mental Health Plan to parents, supplying students and parents with access to resources for mental well-being, encouraging transparency and information sharing with parents, initiating supports and preventative strategies for identified students, and promoting resiliency and the definition of student success to create an equal voice for all students. Action A summary of SEAC feedback will be shared electronically with members. Director Item L. Sirisko explained next steps in the consultation process. Trustee L. Aversa thanked Director Sirisko for engaging the SEAC in this feedback exercise and the Committee for their participation and input. (*)4. Moved by J. Fraser, seconded by M. Graham: That the Special Education Advisory Committee receive the Input on the Draft 2018-2022 Multi-Year Plan Priorities presentation for information. - Carried - Note: At this time, Trustee L. Aversa resumed the role of Chair. SPECIAL EDUCATION PLAN UPDATE Principal, Student Services J. Sepkowski reminded members to provide feedback on the Special Education Plan prior to the May 3, 2018 SEAC meeting. (*)5. Moved by C. McAdam, seconded by T. Armstrong-Smythe: That the Special Education Advisory Committee receive the Special Education Plan Update for information. - Carried - Page 150 of 160 Special Education Advisory Committee Page 5 April 5, 2018 STUDENT SERVICES REPORT Principal, Student Services W. Swaine made reference to the information found in the March/April 2018 edition of the Special Edition Newsletter and asked members to forward her content for the May/June 2018 Special Edition Newsletter. Principal, Student Services J. Sepkowski shared information about; an Optimist Club communications competition for deaf and hard of hearing students, the flag raising at the Education Centre Aurora in support of World Autism Awareness Day, Student Services staffing, and Ministry of Education funding to support mental health and wait times for assessments. Superintendent of Education, Curriculum and Instructional Services H. Sears shared information regarding a successful learning experience by a secondary student who made use of an Arduino kit in a special education classroom. (*)6. Moved by L. Ziraldo, seconded by C. McAdam: That the Special Education Advisory Committee receive the Student Services Report for information. - Carried - SUCCESSFUL PRACTICES AND CHALLENGES SEAC representative T. Armstrong-Smythe shared her learning about how community partners and organizations can distribute information to families to support student needs. SEAC representative J. Fraser shared information regarding a successful strategic planning session at the Children’s Treatment Network of Simcoe York. REPORT FROM THE BOARD At the February 6, 2018 Board meeting Trustees received information about; the Ontario Public School Boards’ Association (OPSBA) Public Education Symposium held on January 25-27, 2018, SEAC feedback submitted to the Ministry regarding; the consultation and assessment of report cards, award recipients presented by the Council for Exceptional Children, and Page 151 of 160 Special Education Advisory Committee Page 6 April 5, 2018 the Student Climate Survey Data report and the use of this information in updating the Student Services Department Plan. the status of the Ministry Directions regarding Human Rights compliance training, the monitoring of the Multi-Year Strategic Plan and the Board Improvement Plan for Student Achievement and Well-Being. At the February 20, 2018 Board Standing Committee Meeting Trustees; received the 2017 Annual Child Care Report for information, received the 2018-2019 School Year Calendars for information, and approved the name “Victoria Square Public School” for the unnamed elementary public school located in Markham. (*)7. Moved by C. McAdam, seconded by C. Viney: That the Special Education Advisory Committee receive the Report from the Board for information. - Carried - POLICY UPDATES Action SEAC Vice-Chair L. Ziraldo noted the importance of reviewing Board policies and Item procedures and reminded members where to locate working document policies on which the Board is currently seeing feedback. She highlighted the following policies: Board Advocacy Licensed Child Care in Schools and Security for Licensed Child Care and Before and After Programs in Schools Community Use of Schools Distribution of Materials: External Organizations Volunteers in Our Schools. (*)8. Moved by T. Armstrong-Smythe, seconded by F. MacDonald: That the Special Education Advisory Committee receive the Policy Updates for information. - Carried - COMMUNICATIONS SUB-COMMITTEE UPDATE On behalf of the Sub-Committee, SEAC Vice-Chair L. Ziraldo shared; Action timelines for inclusion of information in the next Special Edition Newsletter, Item Page 152 of 160 Special Education Advisory Committee Page 7 April 5, 2018 opportunities for SEAC members to attend the Quest Conference on November 14, 15 and 16, 2018. Action a request for committee members to notify L. Davenport of changes to their Item organization website content, and an invitation to the YRDSB Annual Awards Ceremony. SEAC members were reminded of the importance of completing the Stop, Start and Action Continue forms as part of the evaluation process for SEAC. Members were asked to Item return them directly to L. Ziraldo or L. Davenport. (*)9. Moved by C. McAdam, seconded by T. Armstrong-Smythe: That the Special Education Advisory Committee receive the Communications Sub-Committee Update for information. - Carried - FUTURE PRESENTATIONS The York Region District School Board Human Rights Office - May 3, 2018 Board Improvement Plan for Student Achievement and Well-Being – May 31, 2018 Special Equipment Amount (SEA) Claims – September 2018 ADJOURNMENT (*)10. Moved by C. McAdam, seconded by T. Armstrong-Smythe: That the Special Education Advisory Committee meeting adjourn at 8:54 p.m. - Carried - Page 153 of 160 Page 154 of 160 ROUTINE YORK REGION DISTRICT SCHOOL BOARD PARENT, FAMILY AND COMMUNITY ENGAGEMENT ADVISORY COMMITTEE MINUTES, MEETING #2 April 10, 2018 The Parent, Family and Community Engagement Advisory Committee (PEAC) met at 7:06 p.m. in the Board Room of the Education Centre, Aurora on Tuesday, April 10, 2018 with PEAC Vice-Chair B. Pang presiding and the following members present: Parent members: H. Abeywardane, C. Coore, A. Jovaini, A. Mason, D. Mousavi, M. Ogunsanya, and N. Pleten Community members: A. Siddiqi Trustee members: B. Pang (Vice-Chair) and C. Chan (via audio conference) Staff members: Associate Director of Education, Schools K. Friedman, Secondary Principal, M. Sanwalka and Administrative Assistants K. Donkers and F. Phillips Regrets: Committee Chair L. Banerjee, Parent Members S. Kassam, M. Miller and T. Subramaniam Absent: Elementary Vice-Principal J. Bunbury CALL TO ORDER PEAC Vice-Chair B. Pang called the meeting to order at 7:06 p.m. LAND ACKNOWLEDGEMENT PEAC Vice-Chair B. Pang provided remarks and an acknowledgement of thanks and appreciation to the First Peoples of the Williams Treaty First Nations, other Indigenous Peoples and the Chippewas of Georgina Island First Nation as the Board’s closest community and partners in education. APPROVAL OF AGENDA (*)1. Moved by A. Jovaini, seconded by C. Coore: That the agenda be approved as written. - Carried - Page 155 of 160 PEAC MINUTES PAGE 2 April 10, 2018 DECLARATION OF CONFLICT OF INTEREST PEAC Vice-Chair B. Pang asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed during the meeting to state their conflict and the nature thereof. No conflicts were declared by trustees at this time. SPECIAL ANNOUNCEMENTS There were no special announcements shared at this time. MOMENT OF REFLECTION Principal, Human Rights and Equity Education A. Fishman reflected on and highlighted key points from an event with the Centre for Israeli Jewish Affairs in recognition of Genocide Remembrance, Condemnation and Prevention Month that occurred on April 9, 2018. Note: Trustee C. Chan joined the meeting (via audio conference) at 7:10 p.m. Note: Parent member M. Ogunsanya entered the meeting at 7:15 p.m. Community member L. Singh volunteered to deliver the Moment of Reflection on May 8, 2018. APPROVAL OF MINUTES (*)2. Moved by A. Jovaini, seconded by D. Mousavi: That the minutes of the February 13, 2017 Parent, Family and Community Engagement Advisory Committee meeting be approved as written. - Carried - BUSINESS ARISING Associate Director of Education, Schools K. Friedman noted that a review of the process for the selection of members has been completed by the Sub-Committee and introduced Superintendent of Education, Student Achievement and School Operations T. Dungey to review the proposed process. Superintendent Dungey thanked individuals who participated in the review and outlined timelines, guiding principles, membership selection criteria, competencies/skills and the application, reference and evaluation processes with committee members. Superintendent T. Dungey clarified: timelines for advertising, applications and consideration of applications by the Membership Selection Committee; Page 156 of 160 PEAC MINUTES PAGE 3 April 10, 2018 membership requirements; and changes to the application, evaluation and reference check processes. Committee members approved the Membership Selection Process by consensus. It was noted that the revised process will be shared with the Board of Trustees for information. Note: Parent member A. Mason withdrew from the meeting at 7:47 p.m. Associate Director K. Friedman provided a brief update on the Minister's Ninth Annual Parent Involvement Committee (PIC) Symposium. C. Coore, D. Mousavi, L. Banerjee, H. Abeywardane, A. Joviani and S. Kassam volunteered to attend on behalf of PEAC. Feedback from the committee was gathered on the PEAC Communication Hub and how Action it is being used to communicate with parents in the community. An update on Item implementation progress will be shared at a future PEAC meeting. BY-LAW PRESENTATION Associate Director of Education, Schools K. Friedman welcomed Superintendent of Education, Student Achievement and School Operations P. Valle and Principal, Human Rights and Equity A. Fishman to the meeting. Superintendent Valle noted that representatives from the Parent, Family and Community Engagement Advisory Committee (PEAC) and Equity and Inclusivity Advisory Committee (EIAC) engaged in a fulsome review of the committee By-Laws over the months of January and February. Superintendent Valle outlined recommended changes to the PEAC By-Law and introduced the Successful Practices Working Document. PEAC members provided additional input and recommended changes to the PEAC By-Law presented to the Committee. P. Valle and A. Fishman answered questions related to the use of language and PEAC’s feedback on recommendations which will be provided to the Board. (*)3. Moved by L. Singh, seconded by A. Siddiqi: That the Parent, Family and Community Engagement Advisory Committee Revised By-Law be submitted to the Board for approval. - Carried - STAFF REPORT PEAC Vice-Chair B. Pang noted the staff report was provided as part of the agenda package. Principal, Inclusive School and Community Services P. Woods highlighted information from the written report including the EIAC Community Consultations on AntiSemitism and Islamophobia and Town Hall meetings which are being held to seek community input on the Draft 2018-2022 Multi-Year Strategic Plan. Page 157 of 160 PEAC MINUTES PAGE 4 April 10, 2018 BOARD REPORT PEAC Vice-Chair B. Pang highlighted key points from the PEAC agenda Board Report PEAC STEERING SUB-COMMITTEE UPDATE PEAC Vice-Chair B. Pang shared information from the PEAC Steering Sub-Committee including the creation of groups which will support the implementation of committee goals. Volunteers were requested to participate on the PEAC Membership Selection Sub-Committee, PEAC Steering Sub-Committee and the PEAC Orientation Sub- Action Committee. Interested members were asked to contact Administrative Assistant Item K. Donkers. PROMISING PRACTICES AND CHALLENGES Community member A. Siddiqi shared input submitted to the Policy and By-Law Committee from her school council on working document policies. This exercise helped members of the school community build capacity and deepen their understanding of Board policies. POLICY UPDATES Action PEAC Vice-Chair B. Pang reminded members to review working document policies Item posted on the Board’s public website. He encouraged members to bring feedback to any PEAC meeting for discussion and for submission to the Policy and By-Law Committee. ADJOURNMENT (*)4. Moved by A. Siddiqi, seconded by T. Subramaniam: That the Parent, Family and Community Engagement Advisory Committee meeting adjourn at 9:20 p.m. - Carried - Page 158 of 160 YORK REGION DISTRICT SCHOOL BOARD ROUTINE MEETINGS AND EVENTS MAY, JUNE AND JULY 2018 ______ May 1, 2018 Policy and By-Law Committee Meeting 4:30 p.m. Room 200 May 1, 2018 Board Meeting 7:30 p.m. Board Room May 2, 2018 Joint Board Consortium 4:00 p.m. Board Room May 3, 2018 Special Education Advisory Committee Meeting 7:00 p.m. Board Room May 8, 2018 Joint Parent, Family and Community Engagement 7:15 p.m. Advisory Committee and Equity and Inclusivity Advisory Committee Meeting Board Room May 15, 2018 Property Management Committee Meeting 4:30 p.m. Room 200 May 15, 2018 Board Standing Committee Meeting 7:00 p.m. Board Room May 22, 2018 Budget Committee 7:00 p.m. Board Room (Pending Board approval May 1, 2018) May 29, 2018 Special Chair’s Committee Meeting 4:30 p.m. Room 200 (Pending Board approval May 1, 2018) May 29, 2018 Budget Committee Meeting 6:00 p.m. Board Room May 31, 2018 Special Education Advisory Committee Meeting 7:00 p.m. Board Room June 4, 2018 Budget Committee Meeting (Tentative) 7:00 p.m. Board Room (Pending Board approval May 1, 2018) June 5, 2018 Chair’s Committee Meeting 2:00 p.m. Room 200 June 5, 2018 Policy and By-Law Committee Meeting 4:30 p.m. Room 200 June 5, 2018 Special Board Meeting 6:00 p.m. Board Room (Pending Board approval May 1, 2018) May 1, 2018 For further information, please contact Corporate Secretariat and Trustee Services or the Director of Education. Page 159 of 160 June 5, 2018 Board Standing Committee Meeting 7:00 p.m. Board Room June 7, 2018 Audit Committee Meeting 4:30 p.m. Room 200 June 12, 2018 Property Management Committee Meeting 4:30 p.m. Room 200 June 12, 2018 Board Meeting 7:30 p.m. Board Room June 26, 2018 Chair’s Committee Meeting 2:00 p.m. Room 200 July 10, 2018 Board Meeting (Tentative) 7:30 p.m. Board Room May 1, 2018 For further information, please contact Corporate Secretariat and Trustee Services or the Director of Education. Page 160 of 160