Appendix E Engagement Record and Engagement Plan Engagement Plan and Record
This appendix contains the Engagement Record and Engagement Plan. Included as part of the Engagement Record is a copy of the information letter sent to the Deh Gah Got’ine First Nation. Similar letters were also sent to the Fort Providence Metis Nation and the Hamlet of Fort Providence. Stantec Architecture Limited 4910 53rd Street, P.O Box 1777, Yellowknife, NT X1A 2P4
December 13, 2019 File: 144902820
Attention: Wilma Field, Executive Director Deh Gah Gotie First Nation P.O. Box 200 Fort Providence, NT X0E 0L0
VIA email: [email protected]
Dear Ms. Field,
Reference: Fort Providence Water Storage Reservoir, Proposed Geotechnical Investigation
The Hamlet of Fort Providence has hired Stantec Architecture Limited (Stantec) to provide engineering design to upgrade the community’s water treatment and supply system. A component of this upgrade will include the construction of a water storage reservoir. Two potential sites for the reservoir near the existing water treatment plant were identified in a feasibility study conducted for the Hamlet. To determine the best site and collect the necessary soils information to design the foundation for the reservoir, Stantec is proposing to complete a geotechnical drilling program at the two potential sites illustrated on the attached figure. Stantec will be applying for a land use permit to permit the drilling program to the Mackenzie Valley Land and Water Board (MVLWB).
The purpose of this letter is to provide recipients with information about proposed activities so that any questions or concerns that the parties may have can be addressed in advance of submitting a formal application to the MVLWB. Parties will also have an opportunity to submit comments on the proposed work program during the MVWLBs Preliminary Screening of the application.
The following presents information on the proposed geotechnical drilling program.
Proposed Environmental Investigations
Locations to be Investigated
The location of the sites to be investigated are illustrated on the figures attached.
Proposed Activities
Site investigation activities will include: Clearing of access trails to enable the drill rig to access drilling locations Drilling of 6 boreholes at each of the two sites, total of 12 boreholes Collection of soil samples from each of the boreholes for geotechnical analysis. December 13, 2019 Wilma Field, Executive Director Page 2 of 2
Reference: Fort Providence Water Storage Reservoir, Proposed Geotechnical Investigation
Access to each of the prospective sites will use existing roads and cleared trails as much as possible; however, it is expected that a total of approximately 4,000m2 will need to be cleared to provide access to and within the sites to conduct the drilling. All clearing is proposed to be done by hand.
Drilling is proposed to be completed using a tracked mounted drill rig, either the Acker-MP5 track mounted auger drill rig pictured on the following page or a similar unit. Boreholes will be drilled to a maximum depth of 18 metres below grade surface (mbgs) and will be a maximum of 15 cm in diameter. The auger drill will not require the use of water. Soil samples will be collected from the borehole at regular intervals. Selected samples will be submitted for geotechnical analysis. Upon completion of the sample collection, boreholes will be backfilled with drill cuttings and graded to promote positive drainage.
Proposed Schedule
Pending receipt of the Land Use Permit, the clearing and drilling activity is expected to be conducted over a 9-day period in January, February, or March 2019.
Environmental Impacts and Mitigations
The drilling program is not expected to result in any significant environmental impacts. Wastes generated from the drilling program would be limited to cleared vegetation, drill cuttings (soil from boreholes), and domestic wastes (e.g. sample gloves, filters).
The drill cuttings will be used as backfill in the boreholes. Any remaining soil will be spread and levelled on the property. Domestic waste will be deposited within the municipal facilities
Response
Should you have any questions or concerns, I respectfully request you contact the undersigned by close of business December 23, 2019.
Regards,
Stantec Architecture Ltd.
Steffen Karl P.Eng. Associate, Materials Engineering Phone: 867-920-2882 [email protected] c.c. Susan Christie, SAO, Hamlet of Fort Providence
Attachment: Figures, drill rig example Rig type: Acker-MP5 track mounted auger drill rig.
Width: 8'6"
Length: 24'
Height: 10'
Mast Height: 25'
Weight approx. 28,000 lbs N
Stantec Architecture Ltd. 2nd Floor 4910 53rd Street, PO Box 1777 Yellowknife NT X1A 2P4 Tel:(867) 920-2882 www.stantec.com
Copyright Reserved The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproduction or use for any purpose other than that authorized by Stantec is forbidden.
Consultants
Legend
Notes
0 INITIAL SUBMISSION NL AF 19.12.05 Revision By Appd. YY.MM.DD
A ISSUED FOR DISCUSSION NL AF 19.12.05 Issued By Appd. YY.MM.DD
File Name: OPT_D.dwg NL AF AF 19.12.05 Dwn. Chkd. Dsgn. YY.MM.DD
Permit-Seal
Client/Project
HAMLET OF FORT PROVIDENCE WTP AND RESERVOIR UPGRADES Fort Providence, NT
Title RESERVOIR LOCATION OPTIONS
Project No. Scale Luong, Nelson 1:5000H 0 50 150 250m
By: 144902820 1:500V 0 5 15 25m Drawing No. Sheet Revision
© 2019 Microsoft Corporation © 2019 DigitalGlobe ©CNES (2019) Distribution AirbusC-001 DS 1 of 1 A/0 2019/12/05 3:23 PM 2019/12/05 U:\144902820\06_drawings\_resource\19_12_05_stantec_revised_sites\OPT_D.dwg ORIGINAL SHEET - ANSI D Fort Providence Geotechnical Investigation – Engagement Plan
The proposed land use activity involves a 7-day drilling program within Hamlet boundaries to investigate soil properties at two sites being considered for a water storage reservoir to serve residents of Fort Providence. The following engagement plan is considered appropriate for the level and purpose of the land use activity.
Parties to be Engaged:
Hamlet of Fort Providence Deh Gah Got’ine First Nation Fort Providence Metis Nation Neighboring Residents
Purpose of Engagement:
The parties will be engaged to advise them when the land use activity will start, that it is a permitted operation and that they have the opportunity to raise concerns with the MVLWB. The parties will also be engaged to advise them that the land use activity has been completed.
When will the Parties be Engaged: 1. The parties will be notified of the start date of the activity and the land use permit number should they wish to gather more information about the project from the MVLWB public registry. 2. The Parties will also be notified when the land use activity has been completed.
Engagement Method:
Parties will be engaged through email communication. Fort Providence Land Use Permit Engagement Record
Date Contact Party Contact Name contacted Method Nature of Contact Concerns Follow‐up Fort Providence Metis Reception 7‐Mar‐19 Telephone Reception Left Message Nation Advised of presidents email Pearl Leishman 8‐Mar‐19 Telephone Return of message address [email protected] PO Box 319, Lot 32 North Clifford McLeod 8‐Mar‐19 Email Information Letter NA Fort Providence, X0E 0L0 Pearl Leishman 14‐Mar‐19 Telephone Message left 867‐699‐4320 Requested a community meeting Community Meeting Scheduled 14‐Mar‐19 Email Email to discuss land use activity for April 9, 2019 Clifford McLeod 17‐Dec‐19 Letter Conveyed by email NA
Pearl Leishman 17‐Dec‐19 Letter Conveyed by email Agreement with proposed program Information on revised location Pearl Leishman 31‐Jan‐20 Email for reservoir NA Response to revised location Pearl Leishman 31‐Jan‐20 Email information Agreement with revised location
Deh Gah Got’ie First Nation Advised to contact Executive Reception 7‐Mar‐19 Telephone Reception Director, Wilma Field PO Box 200 Executive Director 7‐Mar‐19 email information letter [email protected] Fort Providence, X0E 0L0 Executive Director 14‐Mar‐19 Message left 867‐699‐7000 Objecting to timing of proposed Timing and proposed locations investigation and location of updated for Dec. 17, 2019 Joachim Bonnetrouge 14‐Mar‐19 letter Conveyed by email proposed reservoir sites. information letter Joachim Bonnetrouge 17‐Dec‐19 Letter Conveyed by email NA Relocation of reservoir site behind Relocation of reservoir location firebreak ‐ update provided in Jan. Executive Director 9‐Jan‐20 Email Response to information letter behind firebreak 30, 2020 email Information on revised location Executive Director 30‐Jan‐20 Email for reservoir NA Response to revised location Executive Director 31‐Jan‐20 Email information Agreement with revised location Confirmation that residents within lot "A" are covered under Executive Director 17‐Feb‐20 Email DGGDC support Support received NA
Page 1 of 2 Date Contact Party Contact Name contacted Method Nature of Contact Concerns Follow‐up Hamlet of Fort Providence Hamlet Council 9‐Oct‐18 Presentation Presentation to Council NA SAO requested an information PO Box 290 SAO 11‐Mar‐19 telephone Information letter to share with Council Letter provided on Dec. 13, 2019 Fort Providence, X0E 0L0 SAO 11‐Mar‐19 email Information letter NA [email protected] 867‐699‐3441 SAO 14‐Mar‐19 telephone SAO 13‐Dec‐19 Letter Conveyed by email NA Information on revised location SAO 22‐Jan‐20 email for reservoir NA Information on revised location SAO 30‐Jan‐20 Email for reservoir Agreement with revised location
Fort Providence General Fort Providence General Public and Neighboring Public 9‐Apr‐19 Presentation Public Presentation NA NA Residents
Fort Providence, X0E 0L0 Ross & Alphonsie Papernick Explanation letter with support (Lot "B & C" Resident) 26‐Feb‐20 Letter from Resident NA NA
Allen Larocque & Evelyn Explanation letter with support Krutko (Lot "D" Resident 26‐Feb‐20 Letter from Resident NA NA
Ford Belager ‐ Northland Explanation letter conveyed by Location of utilites near the site (no Obtain more detailed utility Utilities (NWT) Ltd. (Lot "E" email with support email concern for current investigation locates before actual constrction Resident) 14‐Feb‐20 Letter received layout) of cell.
James & Margaret Thom (Lot Explanation letter with support "F" Resident) 26‐Feb‐20 Letter from Resident NA NA
Page 2 of 2 Water Treatment Plant Water Supply Upgrades Project
PRESENTERS: Kyle Humphreys, P.Eng., PMP – Senior Project Manager | Colliers Project Leaders Matt Wood, P.Eng., CPESC – Senior Associate, Water Resources Lead | Stantec
October 9, 2018
1 AGENDA
o Project Overview
o Feasibility Study
o Constructability Analysis
o Options for Consideration
o Next Steps
2 PROJECT GOAL
Ensure year-round reliable water supply to the Community.
3 CURRENT ISSUES
o Aging treatment system
o Potential for ice damage to intake
o Potential for low river levels
o Potential for blocked wet-well access
o Fire flow requirements not met
4 KEY OBJECTIVES
o Increase life span of existing WTP (upgrade)
o Eliminate potential for ice damage
o Eliminate impact of low river levels
o Ensure year-round access to wet-well
o Meet fire flow requirements
5 MILESTONES
o Feasibility Study
o Constructability Analysis
o Select Preferred Option
o Detailed Design
o Construction
6 FEASIBILITY STUDY
7 The Existing Intake
Constructed in 1976 and comprised of: • One concrete and CSP wet well containing two submersible pumps that discharge to a forcemain to the WTP • The forcemain was replaced with insulated HDPE pipe in 1994 • Three 6” gravity ductile iron pipes running to the river • In 2004, two inclined shaft intakes were constructed but failed the following year. • The operators are now relying on the first intake structure that was constructed in 1976 to supply the water to the water treatment plant. • Has been observed to have a withdrawal capacity of 200 l/min.
8 The Existing Intake - Issues
• Top gravity pipe damaged from ice impact. • Serviceable life of wetwell and ductile iron pipe is questionable. • Intake vault entrance is too low and has limited access during flood and ice break-up. • Siltation and clogging from vegetation. • Water level decreases during dry season to the point that recharge of the wet well and supply to the WTP is interrupted. • Intake is understood to have run dry in November 1999. • Withdrawal capacity is not enough to provide for fire emergency and maximum demand of the Hamlet. • No fish exclusion (current DFO Requirement).
9 Water Supply and Infrastructure Options
• Groundwater Sourcing Desktop Study • Intake Site Suitability Desktop Study • Option A - Construct a new intake • Option B – Retrofit/repair the existing intake • Option C – All season raw water storage reservoir with portable intake • Option D - Retrofit/repair the existing intake and supplemental supply raw water storage reservoir
10 Proposed Water Supply Options
Option A - Construct a New Intake • Concrete wetwell with an HDPE line to the river using trenchless installation method (horizontal directional drill). • Riprap spur in river low point to promote scour and self-cleaning and provide some protection from ice impact. • Screen pod on the end of the pipe (diver install) or within the wetwell. • Withdraw from a location below the 200-year low water level.
Risks: • Success of HDD • All intakes (new or old) have serviceability risks • Constructability
11 12 Proposed Intake Options
Option B – Retrofit Existing Intake • Retrofit the existing three intake pipes by inserting new HDPE pipes inside • Construct a new concrete structure on top of the existing wetwell valve chamber • Bank stabilization would be added to protect the chamber and can be designed to stabilize more of the bank Risks: • CSP in wetwell is of questionable integrity • No additional withdrawal benefit at low water Not Considered • Reduced withdrawal capacity over existing Further as • No fish screening Stand-Alone • Does not meet Hamlet’s needs Solution 13 Proposed Intake Options
Option C – All Season Raw Water Reservoir • Reservoir sized to 44,000 m3 to meet annual demand (180m x 240m) • Removes turbidity (allows for membrane treatment at WTP) • HDPE Lined • Portable screened pump can fill it • Can accommodate fire supply • Existing intake does not need to be decommissioned Risks: • Taste • Security/Safety
14 15 Proposed Intake Options
Option D – Winter Season Raw Water Reservoir • Reservoir sized to 26,000 m3 to meet winter demand (130m x 204m) • HDPE Lined • Removes turbidity (allows for membrane treatment at WTP) • Portable screened pump can fill it • Can accommodate fire supply • Existing intake does not need to be decommissioned Risks: • Taste • Security/Safety • Smaller Storage
16 17 INTAKE CONSTRUCTABILITY ANALYSIS
18 Intake Constructability Analysis
o Site Suitability
o Concept Advancement
o Constructability Review
o Risk Registry Exercise
o Updated Opinion of Probable Cost”, describe the “How” • Define what success looks like •Augment with subsidiary plans •Living document – use it. update it.
19 Intake Site Suitability
20 21 22 23 24 Constructability
• HDD Installation for Intake Pipe
• Cost of isolation
• Will require barge support
• Introduces Risk • Caisson system for wetwell shaft • Location of pipe screening
• End of pipe screening would require diver. • Monitoring of riprap placement would require diver.
25 WTP Improvements General Upgrades $1,147,500 Replacement of WaterBoy $1,509,300 Installation of a UF Membrane Plant $2,034,450* Raw Water Supply Improvements Option A $5,456,750** Option B Not Considered Further Option C $3,037,500 Option D $2,362,500 *requires Option C, or Option D with additional process treatment *cost increased with concept advancement and constructability review
26 OPTIONS TO CONSIDER
o Do Nothing
o Complete WTP General Upgrades o Option A - New River Intake o Option C - New All Season Storage and Portable Pump o Option D - Use Existing Intake with New Backup Storage
27 DO NOTHING
PROS CONS Zero capital cost Increasing O&M costs No change to current operations Potential water supply interruption o Short-term o Long-term Risk of fire flow shortfall
28 COMPLETE WTP UPGRADES - NOW
PROS CONS Lower cost now vs. later Capital required now More efficient system Adds to overall project cost Reduce O&M costs long-term Do not need to build new Existing location
29 COMPLETE WTP UPGRADES - LATER
PROS CONS Less capital cost now Higher cost later vs. now Lower overall project budget Increasing O&M costs Reduce O&M costs long-term No benefit from project synergy Do not need to build new Existing location
30 NEW RIVER INTAKE
PROS CONS No additional land required Most expensive option (by 2x) “Permanent” direct access to river Complex construction methods “Reduces” risk of ice damage In-water work required “Reduces” risk of running dry Does not eliminate risks of failure Provides year-round wet-well access Acquiring funding may be difficult
31 EXISTING INTAKE w NEW BACKUP STORAGE
PROS CONS Lowest cost option Public concern of reservoir Seasonal direct access to river Requires additional land Eliminates all risks to water supply Need to locate suitable reservoir site Provides ample fire flow storage Provides year-round wet-well access
32 EXPLORE ALTERNATE OPTIONS
PROS CONS Provides more options to consider Significant project delay Might use up design budget Feasible alternatives may not exist Might miss funding window
33 MAHSI CHO QUESTIONS?
34 Water Treatment Plant Water Supply Upgrades Project
PRESENTERS: Kyle Humphreys, P.Eng., PMP – Senior Project Manager | Colliers Project Leaders Arlen Foster, P.Eng. – Senior Associate, Civil Team Lead | Stantec
April 9, 2019
1 AGENDA
o Introduction to Project Team
o Goals & Objectives of Project / Meeting
o Review of Project History
o Options Considered
o Questions and Discussion
o Next Steps
2 PROJECT GOAL
Ensure year-round reliable water supply to the Community.
3 CURRENT ISSUES
o Aging treatment system
o Potential for ice damage to intake
o Potential for low river levels
o Potential for blocked wet-well access
o Fire flow requirements not met
4 KEY OBJECTIVES
o Increase life span of existing WTP (upgrade)
o Eliminate potential for ice damage
o Eliminate impact of low river levels
o Ensure year-round access to wet-well
o Meet fire flow requirements
5 PROJECT HISTORY
6 FEASIBILITY STUDY & INTAKE CONSTRUCTIBILITY
7 Intake Site Suitability
8 9 10 11 12 WTP Improvements General Upgrades and New WaterBoy $1,509,300
Raw Water Supply Improvements
Option A $5,456,750 Option D $2,362,500
13 MILESTONES
o Feasibility Study
o Constructability Analysis
o Select Preferred Option
o Detailed Design
o Construction
14 NEW RIVER INTAKE
PROS CONS No additional land required Most expensive option (x 2.3) “Permanent” direct access to river Complex construction methods “Reduces” risk of ice damage In-water work required “Reduces” risk of running dry Does not eliminate risks of failure Provides year-round wet-well access Acquiring funding may be difficult
15 EXISTING INTAKE w NEW BACKUP STORAGE
PROS CONS Lowest cost option Public concern of reservoir Maintains direct access to river Requires additional land Eliminates all risks to water supply Need to locate suitable reservoir site Provides ample fire flow storage Provides year-round wet-well access
16 MAHSI CHO QUESTIONS?
17 From: Karl, Steffen To: Foster, Arlen; Humphreys, Kyle Cc: Susan Christie; McFadyen, Scott Subject: RE: FPWTP - Support Letters and Wet Well Memo Date: Friday, December 13, 2019 8:16:00 AM Attachments: engagement letterHamletFP.pdf engagement letterDGGFN.pdf engagement letterFPMetisNation.pdf engagement letterFPMetisNation.docx Draft letter of support.docx engagement letterDGGFN.docx image001.png
Hello Kyle and Susan,
Attached are the letters you requested. I have attached the letters to the Fort Providence Metis Nation and to the Deh Gah Gotie First Nation as completed letters but have also provided the Word files so those can be updated onto Hamlet letterhead and the Hamlet cover letters just copied over the Stantec ones. I have also provided the Draft letter for support in Word to be put on Hamlet letterhead. Let me know if you have any questions or require anything further.
Regards,
Steffen Karl, P.Eng. Associate, Materials Engineer
Direct: 867 920-2882 x231 Mobile: 780 239-8710 [email protected]
2nd Floor, 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.
From: Foster, Arlen
Hi Kyle,
Yes we plan to have these out to you folks today or first thing tomorrow morning. We are just finishing the revised drawings to indicate the tree clearing extents.
Good to meet you Scott, once you are somewhat settled in Yellowknife please come by for a coffee so we can say hello and introduce you to our team.
Regards,
Arlen Foster P. Eng. Senior Associate, Civil Team Lead, Northern Canada
Direct: 867 920-2882 ext 249 Mobile: 867 446-0568 [email protected]
Stantec 2nd Floor 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.
From: Humphreys, Kyle
Hello Arlen,
Are you able to get those letters out to Susan by end of day today or first thing in the morning? She wants to get them to everybody early tomorrow before they are all off for the xmas break.
Please confirm.
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Whitehorse: 867.689.5183 | Ottawa: 613.617.0936 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Foster, Arlen
Hi Kyle, yes we will start on these letters and get them to you asap using the existing time and materials budget that has been granted.
I spoke to Paul yesterday and he is planning to have it to you for Thursday.
Regards,
Arlen Foster P. Eng. Senior Associate, Civil Team Lead, Northern Canada
Direct: 867 920-2882 ext 249 Mobile: 867 446-0568 [email protected]
Stantec 2nd Floor 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.
From: Humphreys, Kyle
Good morning Arlen,
I spoke with Susan regarding your latest email and here is what we’ve come up with for next steps to get letters of support for the drilling permit: 1. Stantec to draft a letter of support for the Geotechnical Investigation of the two proposed sites from the Hamlet with a space for the Mayor and a witness to sign. 2. Stantec to draft a letter from the Hamlet, signed by the Mayor, to the Metis Council asking for support for the Geotechnical Investigation of the two proposed sites with a space for the President and a witness to sign. 3. Stantec to draft a letter from the Hamlet, signed by the Mayor, to the First Nation Band asking for support for the Geotechnical Investigation of the two proposed sites with a space for the Chief and a witness to sign. 4. Susan will put all three letters on a Hamlet letterhead. 5. Once all are signed, she will return them to Stantec for inclusion with the drilling permit application.
Does that make sense to you? Let me know if you wish to discuss. I will be unavailable for most of the day.
Also, what is the current status of the wet well memo and when will it be submitted?
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Whitehorse: 867.689.5183 | Ottawa: 613.617.0936 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Humphreys, Kyle To: Foster, Arlen; Karl, Steffen Cc: Susan Christie; McFadyen, Scott Subject: FPWTP - Letters of Support Date: Tuesday, December 17, 2019 5:32:06 PM Attachments: image001.png Hamlet Council Letter of Support.pdf Metis Council Letter of Support.pdf
Hello Arlen and Steffen,
Attached are 2 of the 3 letters of support that we are expecting. The good news is that the band has reviewed your letter and have some questions they would like to speak with me about. I am hopeful we can get this resolved this week. Cheers.
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Whitehorse: 867.689.5183 | Ottawa: 613.617.0936 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
INCORPORffreD HflMLCT OF FORT PROVID€NC€
BOX 290 FORT PROVIDE, N.LU.T. XOG OLD PH. (867) 699-3441 f RX (867) 699-3210
December 16, 2019
Regulatory Officer Mackenzie Valley Land and Water Board
Re: Fort Providence Water Reservoir, Land Use Permit Application for Geotechnical Investigation
The Hamlet of Fort Providence (Hamlet) retained Stantec Consulting Limited (Stantec) to provide engineering services for the upgrade of the community's water supply and storage system. The Hamlet has reviewed Stantec's proposed geotechnical program to investigate the suitability of two potential sites for a water storage reservoir.
The Hamlet supports Stantec's application and the issuance of a land use permit for the geotechnical investigation as soon as possible.
Sincerely, HAMLET OF FORT PROVIDENCE
anny Beaulieu / Mayor / INCORPORflT€D HflMLCT OF FORT PROVID€NC€ BOX 290 FORT PROVIDiENGE, N.LU.T. X0€ OLD PH. (867) 699-3441 FflX (867) 699-3210
December 17, 2019
Fort Providence Metis Council P.O. Box 200 Fort Providence, NT XOE OLO
Attention: President Clifford McLeod
Re: Land Use Permit Application Support for Proposed Water Storage Reservoir
As you are aware, the Hamlet of Fort Providence has hired Stantec Architecture Limited (Stantec) to provide engineering design to upgrade the community's water treatment and supply system. A component of this upgrade will include the construction of a water storage reservoir that will hold up to 7 months of emergency water supply. The existing Water Treatment Plant intake pipes and wet well are at risk of ice damage and potential low water levels that could leave the community without immediate access to drinking water. In addition, the plant's water storage for fire flow is insufficient to meet the Territory's regulations. The construction of a new reservoir within the community limits will allow the community to access drinking water and provide sufficient fire flow capacity in the event of an emergency.
The next phase of the project is to complete a small drilling operation at each of the potential sites for the new reservoir to test the soil and determine which site is best for the consultation. Stantec has drafted a letter describing the drilling procedures required to support the site selection. Please review the attached letter.
As a community partner, we are requesting your support which is required in order to have Stantec complete the Land Use Permit application to drill.
We look forward to your support.
Mahsi, HAMLET O^FORT PROVIDENCE
' ifiy Beaulieu layor Page 2 Fort Providence Metis Council
Please sign below to show your Council's support for the site selection investigation.
Fort Providence Metis Council: Witness:
Name Q Name
Title Title From: Humphreys, Kyle To: Foster, Arlen Cc: Susan Christie; McFadyen, Scott Subject: FW: Contact for Dene Council Date: Thursday, January 9, 2020 3:40:05 PM Attachments: image001.png WS Support Letter 2020.pdf Importance: High
Arlen,
We just received the attached.
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Mobile: 867.689.5183 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Ed Dehgahgotie
Good day. Here you go Kyle. I'll call you shortly to discuss.
Greg
On Thu, Jan 9, 2020 at 2:48 PM Humphreys, Kyle
Hello Greg,
Any luck with the letter of support today?
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Mobile: 867.689.5183 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Ed Dehgahgotie
Sorry about that. As attached. Letter of support to come tomorrow.
Greg
On Wed, Jan 8, 2020 at 9:50 AM Humphreys, Kyle
No I did not receive it. Are you able to resend?
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Mobile: 867.689.5183 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Ed Dehgahgotie
TY. So you are saying you did not get my email with the hand writtenen proposed site and letter of support for the drilling?
Please advise,
Greg
On Fri, Dec 20, 2019 at 1:52 PM Humphreys, Kyle
I just wanted to check in because I hadn’t heard back from you. Any update on the make up of the site plan to show your proposed reservoir location?
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Mobile: 867.689.5183 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Humphreys, Kyle Sent: December 18, 2019 7:52 PM To: 'Ed Dehgahgotie'
You sure can. Please call 867-689-5183
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Whitehorse: 867.689.5183 | Ottawa: 613.617.0936 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Ed Dehgahgotie
TY. Can I call you tomorrow late morning.
TY,
Greg
On Tue, Dec 17, 2019 at 5:29 PM Humphreys, Kyle
I can be available to answer any of your questions and would like to offer sometime tomorrow morning. This is a time sensitive item for the Hamlet, so the sooner we can speak, the better.
Is there a time you would like to reach out? My 867 number or email are the best places to reach me. Mahsi.
Regards,
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Whitehorse: 867.689.5183 | Ottawa: 613.617.0936 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
From: Susan Christie
Hi Kyle,
I am putting you in contact with Greg Nyuli, the ED for the Dene Council, who is cc’d on this email.
Greg advised that their Council had some questions when considering the Hamlet request for support for the geotech permit application. I am hoping some of their questions, etc. can be addressed with your assistance.
Greg: please see Kyle’s contact information below.
Mahsi,
Susan Hamlet of fort Providence
Kyle Humphreys P.Eng., PMP Senior Project Manager – Team Lead
COLLIERS PROJECT LEADERS YUKON | NORTHWEST TERRITORIES | NUNAVUT 230 – 2237 2nd Avenue, Whitehorse, Yukon, Y1A 0K7 Whitehorse: 867.689.5183 | Ottawa: 613.617.0936 [email protected] Video Who We Are | Video Why Hire a PM? | unsubscribe
820572-0129(1.0)
From: Karl, Steffen To: McFadyen, Scott; Susan Christie; Foster, Arlen; Humphreys, Kyle Subject: RE: Fort Providence Water Treatment Plant Teleconference - Jan 22 2020 Date: Wednesday, January 22, 2020 4:39:00 PM Attachments: SITE_PLAN.pdf
Thank you Scott.
Hello Kyle and Susan, As discussed today, please find the updated location drawing attached showing the Option #1 location moved back behind the firebreak but away from the wet, low lying area. Can you please reach out to all three parties involved again to confirm that this revised location is acceptable to everyone. Please let me know if you have any questions.
Regards,
Steffen Karl, P.Eng. Associate, Materials Engineer
Direct: 867 920-2882 x231 Mobile: 780 239-8710 [email protected]
2nd Floor, 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.
From: McFadyen, Scott
Good Afternoon Susan, Arlen, Steffen and Kyle,
Thank you for taking the time on short notice for a phone call regarding the Fort Providence Water Treatment Project and Wet Well Repair. This email summarizes our discussion today.
Drilling Permit Application Stantec will revise the Reservoir Location Options drawing to reflect the proposed change to Location #1 submitted by the Dene council with their signed letter of support. Stantec will then proceed to submit the application for the drilling permit tomorrow, January 23, 2020 with the letters of support that have been received. An updated drawing and revised letters of support will be issued to the Hamlet Council, Metis Council and Dene Council for the proposed change to Location #1 in anticipation of potential follow-up from the Mackenzie Valley Land and Water Board on the drilling location, but delivery of these letters will not delay submission of the permit application tomorrow. Wet Well Ice Cap Repair The wet well has been covered by and may be encased in ice (photo attached). When the ice moves/melts it may exert pressure on the exposed valve stems and manhole cover, and shear them off. If either of these events were to occur, it is unknown if access to the wet well will be obstructed or damage to the valves will occur and impact raw water supply to the water treatment plant. If supply is disrupted it can be mitigated by pumping raw water from the river into the wet well or directly into the water treatment plant.
As repair of the ice cap may not be feasible before break-up, a plan should be prepared for the alternative raw water supply. The wet well should be monitored on a daily basis during break-up to inspect for damages or potential damages to determine if the alternative raw water supply is required.
Design Phase Stantec thinks that the design of the Water Treatment Plant can be taken to 66% construction documents and that the New Reservoir can be taken to schematic design by March 31, 2020. It is unknown if CWWF funding will be available for this project after March 31, 2020. Therefore Stantec will require approval from the Hamlet to proceed to work on the Consecutive Deliverables of the Engineering Service Agreement, and any work undertaken after March 31, 2020 will require approval from the Hamlet. It is recommended that the Engineering Services Agreement signed by Stantec and dated March 11, 2019, be signed by the Hamlet. The Stantec Signed document is attached to this email.
We recommend a design kick-off meeting be held with all parties after the agreement is signed to realign everyone on this project’s direction.
Regards,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464 203 – 349 Old Airport Road | Yellowknife NT X1A 3X6 | Canada colliersprojectleaders.com N
Stantec Architecture Ltd. 2nd Floor 4910 53rd Street, PO Box 1777 Yellowknife NT X1A 2P4 Tel:(867) 920-2882 www.stantec.com
Copyright Reserved The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproduction or use for any purpose other than that authorized by Stantec is forbidden.
Consultants
Legend
Notes
0 INITIAL SUBMISSION NL AF 19.12.05 Revision By Appd. YY.MM.DD
A ISSUED FOR DISCUSSION NL AF 19.12.05 Issued By Appd. YY.MM.DD
File Name: OPT_D.dwg NL AF AF 19.12.05 Dwn. Chkd. Dsgn. YY.MM.DD
Permit-Seal
Client/Project
HAMLET OF FORT PROVIDENCE WTP AND RESERVOIR UPGRADES Fort Providence, NT
Title RESERVOIR LOCATION OPTIONS
Project No. Scale Luong, Nelson 1:5000H 0 50 150 250m
By: 144902820 1:500V 0 5 15 25m Drawing No. Sheet Revision
© 2020 Microsoft Corporation © 2019 DigitalGlobe ©CNES (2019) Distribution AirbusC-001 DS 1 of 1 A/0 \\Ca0052-ppfss01\shared_projects\144902820\06_drawings\_resource\19_12_05_stantec_revised_sites\OPT_D.dwg 2:48 PM 2020/01/22 ORIGINAL SHEET - ANSI D From: McFadyen, Scott To: Foster, Arlen; Karl, Steffen Cc: Susan Christie Subject: FW: FW: Fort Providence WTP - Land Use Permit Application Support Date: Friday, January 31, 2020 9:51:36 AM
Good Morning Steffen and Arlen,
Please see below confirmation of support of the amendment to Reservoir Location Option 1 from Deh Gah Go’tie Dene Council.
Regards,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464
From: Susan Christie
Hi Scott,
Here is confirmation from the Deh Gah Go’tie Dene Council office regarding the amended plan.
Let me know if you need any other info.
I will also follow up with the Metis office and try to have their response before the end of the day.
Thanks,
Susan Hamlet of Fort Providence
From: Ed Dehgahgotie
TY. Yes, this is the amended plan the DGGFN supported at their December 17, 2019 regular meeting.
Greg Nyuli A/Ex. Dir.
On Thu, Jan 30, 2020 at 3:47 PM Susan Christie
Hi Greg,
Please confirm support from your office/Council for drilling operation at revised location (as shown on attached site map).
Mahsi,
Susan Hamlet of Fort Providence
From: McFadyen, Scott
Hello Susan,
Our design consultant has incorporated an amendment to Reservoir Location Option 1 in the attached Site Plan. Deh Gah Gotie Dene Council requested that Proposed Location 1 be placed West of the Fire Break in their Letter of Support for the Land Use Permit application for drilling. The application submitted to the Mackenzie Valley Land and Water Board incorporated this amendment.
Our consultant has requested confirmations of support from the Incorporated Hamlet of Fort Providence, Deh Gah Gotie First Nation and Fort Providence Metis Nation for the drilling operation at revised Location Option 1 and original Location Option 2 shown on the attached Site Plan. Confirmation by email will be sufficient.
Thank You,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464 203 – 349 Old Airport Road | Yellowknife NT X1A 3X6 | Canada colliersprojectleaders.com
From: McFadyen, Scott To: Karl, Steffen Cc: Susan Christie; Foster, Arlen Subject: FW: Fort Providence WTP - Land Use Permit Application Support Date: Monday, February 3, 2020 9:42:44 AM
Good Morning Steffen,
The Fort Providence Metis Council has confirmed support for the amendment to Reservoir Location Option #1 as per below email.
Regards,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464
From: Susan Christie
Hi Scott,
Here is a brief email from Metis Council advising they are okay with the revised site plan.
Have a great weekend.
Susan Hamlet of Fort Providence
From: Pearl Leishman
Received Clifford’s response that the Metis Council is okay with the alterations of the site. Is an email okay. Or a letter is required.
Pearl Leishman Executive Director
From: Susan Christie [mailto:[email protected]] Sent: Friday, January 31, 2020 11:50 AM To: Pearl leishman
Hi Pearl,
Please confirm that the Metis are in support of the revised site plan for the Hamlet’s Land Use Permit.
It would be great if you could get back to us today.
Thanks,
Susan Hamlet of Fort Providence
From: McFadyen, Scott
Hello Susan,
Our design consultant has incorporated an amendment to Reservoir Location Option 1 in the attached Site Plan. Deh Gah Gotie Dene Council requested that Proposed Location 1 be placed West of the Fire Break in their Letter of Support for the Land Use Permit application for drilling. The application submitted to the Mackenzie Valley Land and Water Board incorporated this amendment.
Our consultant has requested confirmations of support from the Incorporated Hamlet of Fort Providence, Deh Gah Gotie First Nation and Fort Providence Metis Nation for the drilling operation at revised Location Option 1 and original Location Option 2 shown on the attached Site Plan. Confirmation by email will be sufficient.
Thank You,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464 203 – 349 Old Airport Road | Yellowknife NT X1A 3X6 | Canada colliersprojectleaders.com
N
Stantec Architecture Ltd. 2nd Floor 4910 53rd Street, PO Box 1777 Yellowknife NT X1A 2P4 Tel:(867) 920-2882 www.stantec.com
Copyright Reserved The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproduction or use for any purpose other than that authorized by Stantec is forbidden.
Consultants
Legend
Notes
0 INITIAL SUBMISSION NL AF 19.12.05 Revision By Appd. YY.MM.DD
A ISSUED FOR DISCUSSION NL AF 19.12.05 Issued By Appd. YY.MM.DD
File Name: OPT_D.dwg NL AF AF 19.12.05 Dwn. Chkd. Dsgn. YY.MM.DD
Permit-Seal
Client/Project
HAMLET OF FORT PROVIDENCE WTP AND RESERVOIR UPGRADES Fort Providence, NT
Title RESERVOIR LOCATION OPTIONS
Project No. Scale Luong, Nelson 1:5000H 0 50 150 250m
By: 144902820 1:500V 0 5 15 25m Drawing No. Sheet Revision
© 2020 Microsoft Corporation © 2019 DigitalGlobe ©CNES (2019) Distribution AirbusC-001 DS 1 of 1 A/0 \\Ca0052-ppfss01\shared_projects\144902820\06_drawings\_resource\19_12_05_stantec_revised_sites\OPT_D.dwg 2:48 PM 2020/01/22 ORIGINAL SHEET - ANSI D From: McFadyen, Scott To: Karl, Steffen; Susan Christie Cc: Humphreys, Kyle; Foster, Arlen Subject: RE: Hamlet of Fort Providence - Geotechnical Investigation Permit Application Incomplete Date: Tuesday, March 3, 2020 10:24:57 AM
Hi Arlen,
As per last week’s phone call:
Lot A – IAB Lands – We have received support from the Deh Gah Go’tie Dene Council for this lot. Lot B/C – Resident but these form one property Lot D – Northland Utilities – Stantec has received support Lot E – Resident Lot F – Resident Lot G – Non-resident, sand stockpile
Regards,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464
From: Karl, Steffen
Hello Scott and Susan,
I wanted to follow up to see if we’re having any luck with the homeowners responding to our letters. Also, as discussed at the meeting last week, could you please provide an email that summarizes the ownership/occupancy of the lots – lot D is Northlands, B&C is the same owner, G is just the sand stockpile, etc. Let me know if you require anything else from me.
Regards,
Steffen Karl, P.Eng. Associate, Materials Engineer
Direct: 867 920-2882 x231 Mobile: 780 239-8710 [email protected]
2nd Floor, 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.
From: McFadyen, Scott
HI Steffen,
We just revised the letters yesterday to simplify it for the landowners. We will inform you when notification and sign off is complete.
Regards,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464
From: Karl, Steffen
Hello Susan,
I tried calling your office but understand your out right now. Please let me know when you have a bit of time on Monday for a quick call to discuss any progress on the homeowner responses and where we may still have some concerns.
Regards,
Steffen Karl, P.Eng. Associate, Materials Engineer
Direct: 867 920-2882 x231 Mobile: 780 239-8710 [email protected]
2nd Floor, 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
From: McFadyen, Scott To: Karl, Steffen; Foster, Arlen Subject: FW: Fort Providence Water Treatment Plant - Letter of Support Date: Monday, February 17, 2020 11:32:35 AM Attachments: image001.png
Hi Steffen and Arlen,
Please note below from the executive director of DGGDC regarding the properties in Block A.
Regards,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464
From: Ed Dehgahgotie
TY. That is correct. The lands Identified in Block A are Deh Gah Got'ie First Nations "lands reserved" and are governed by the same. Our initial letter of support intended to included this. Hope this helps speed up the process. Let me know if you need anything else.
Mahsi,
Greg
On Mon, Feb 17, 2020 at 10:04 AM McFadyen, Scott
Good Morning Greg,
You had some correspondence with my Colliers colleague, Kyle Humphreys, in early January regarding the Hamlet of Fort Providence Water Treatment and Reservoir Project. We submitted the DGGDC’s letter of support with the proposed amendment to the reservoir location (pushed behind fire break) to the Mackenzie Valley Land and Water Board. The MVLWB has requested confirmation from the DGGDC that the properties between reservoir location option 1 and the river, identified as Block A, on the attached topo photograph are on DGGDC lands and were represented by your previous letter of support.
A reply to this email is all that is required. Regards,
Scott McFadyen P.Eng. Senior Project Manager COLLIERS PROJECT LEADERS Mobile 867.445.4464 N
Stantec Architecture Ltd. 2nd Floor 4910 53rd Street, PO Box 1777 Yellowknife NT X1A 2P4 Tel:(867) 920-2882 www.stantec.com
Copyright Reserved The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproduction or use for any purpose other than that authorized by Stantec is forbidden.
Consultants
Legend
Notes
0 INITIAL SUBMISSION NL AF 19.12.05 Revision By Appd. YY.MM.DD
A ISSUED FOR DISCUSSION NL AF 19.12.05 Issued By Appd. YY.MM.DD
File Name: OPT_D.dwg NL AF AF 19.12.05 Dwn. Chkd. Dsgn. YY.MM.DD
Permit-Seal
Client/Project
HAMLET OF FORT PROVIDENCE WTP AND RESERVOIR UPGRADES Fort Providence, NT
Title RESERVOIR LOCATION OPTIONS
Project No. Scale Luong, Nelson 1:5000H 0 50 150 250m
By: 144902820 1:500V 0 5 15 25m Drawing No. Sheet Revision
© 2020 Microsoft Corporation © 2019 DigitalGlobe ©CNES (2019) Distribution AirbusC-001 DS 1 of 1 A/0 \\Ca0052-ppfss01\shared_projects\144902820\06_drawings\_resource\19_12_05_stantec_revised_sites\OPT_D.dwg 2:48 PM 2020/01/22 ORIGINAL SHEET - ANSI D INCORPORATED HAMLETOF FOATPROVIDENCE BOX290 FORT PROVIDENCE, N.W.T. XOE OLO PH (867) 699-3441 FAX (867) 699-3210 February 26, 2020
Ross & Alphonsine Papernick Fort Providence, NT XOE OLO
Land Use Permit Application Support for Proposed Water Storage Reservoir
The Hamlet of Fort Providence is designing a new water treatment plant and reservoir to serve the community. We require your support for a land use permit application to assess the soil conditions at two potential locations for the water reservoir.
The Deh Gah Go'tie Dene Council has given their support for this work for the homes that are located on IAB Lands.
Narrow cut lines will need to be cleared by hand for a small tracked drilling rig to access the two locations on the attached photo. The rig will then drill 6 shallow holes at each location. The work is expected to occur between March 15 - 31, 2020, and the crew will be working between the hours of 7 AM and 7PM. A small increase in traffic is expected during the work consisting of pick-up trucks and the drilling rig. Traffic signs will be deployed during the operation to control traffic and a site supervisor will be present to address any concerns.
If you have any questions or concerns, please contact the Hamlet office at (867) 699-3441 by February 28, 2020. We look forward to receiving your support so the Hamlet can continue this important work for the community. Mahsi.
Hamlet of Fort Providence
Signatures: Reside t: 1 Witness: � . / 6c�k_, tk✓I Name: Name: INCORPORATED HAMLETOF FOAT PROVIDENCE BOX 290 OLO PH. (867) 699-3441 FAX (867) 699-3210 February 26, 2020 FORT PROVIDENCE,N.W.T. XOE
Allen Larocque/Evelyn Krutko Fort Providence, NT XOE OLO
Land Use Permit Application Support for Proposed Water Storage Reservoir
The Hamlet of Fort Providence is designing a new water treatment plant and reservoir to serve the community. We require your support for a land use permit application to assess the soil conditions at two potential locations for the water reservoir.
The Deh Gah Go'tie Dene Council has given their support for this work for the homes that are located on IAB Lands.
Narrow cut lines will need to be cleared by hand for a small tracked drilling rig to access the two locations on the attached photo. The rig will then drill 6 shallow holes at each location. The work is expected to occur between March 15 - 31, 2020, and the crew will be working between the hours of 7AM and 7PM. A small increase in traffic is expected during the work consisting of pick-up trucks and the drilling rig. Traffic signs will be deployed during the operation to control traffic and a site supervisor will be present to address any concerns.
If you have any questions or concerns, please contact the Hamlet office at (867) 699-3441 by February 28, 2020. We look forward to receiving your support so the Hamlet can continue this important work for the community. Mahsi.
Hamlet of Fort Providence
Signatures:
Resident: Witness:
467
NameC, From: Belanger, Ford To: Karl, Steffen Subject: Re: Proposed Geotechnical Investigation - Fort Providence Water Storage Reservoir Date: Friday, February 14, 2020 11:28:00 AM
Based on your information provided I can’t see any other concerns , good to go.
Get Outlook for iOS
From: Karl, Steffen
**Caution – This email is from an external source. If you are concerned about this message, please forward it to [email protected] for analysis.** Thank you for this information Ford. We will be ensuring we are clear of all utilities for the drilling and clearing program and will obtain additional input if the actual construction proceeds. Other than ensuring we stay clear of the utilities, do you have any other concerns with our proposed investigation program or are we fine to proceed here?
Regards,
Steffen Karl, P.Eng. Associate, Materials Engineer
Direct: 867 920-2882 x231 Mobile: 780 239-8710 [email protected]
2nd Floor, 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.
From: Belanger, Ford
Hi Steffen, For the option #2 proposed site, the force main runs right pass our substation and the 2 main feeder lines which is part of the electrical distribution for Ft. providence. However not sure about easement access to the lot adjacent to our substation.
Option #1 proposed site, there are no facilities in this area, only the power line along the hwy.
For drilling in these areas only, there are no underground buried lines. Be aware the drill needs to be 7 meters away from the overhead lines. Also be cautions and diligent when removing vegetation near the overhead lines. For future, if the force main is being installed, underground locates will be needed. I included the locations of our facility. Please call me if you have any questions.
Thanks,
Ford Belanger PLT Lead Service Northland Utilities (NWT) Ltd. P. 867-874-6876 C. 867-876-1007
From: Stanley, Ross
Hi Ford, can you lease look into this? Thanks, Ross Get Outlook for iOS
From: Karl, Steffen
**Caution – This email is from an external source. If you are concerned about this message, please forward it to [email protected] for analysis.** Hello Ross,
I received your contact info from Susan Christie at the Hamlet of Fort Providence. We are proposing to complete a geotechnical investigation in the Hamlet for some potential sites for a water reservoir upgrade. Due to the proximity of your site to our proposed drill sites, we wanted to provide you some information on our program and confirm if you have any questions or concerns with our activities. Please review the attached letter entitled Fort Providence Water Storage Reservoir, Proposed Geotechnical Investigation for additional information.
Please let me know if you do have any questions by Monday, February 17, 2020. If you have no concerns, could you please reply to this email to confirm you have reviewed the information and have no concerns with us proceeding with this geotechnical investigation. We will be submitting that confirmation as part of our application for the Land Use Permit for this project.
Thanks,
Steffen Karl, P.Eng. Associate, Materials Engineer Direct: 867 920-2882 x231 Mobile: 780 239-8710 [email protected]
2nd Floor, 4910 53 Street, PO Box 1777 Yellowknife NT X1A 2P4
The content of this email is the confidential property of Stantec and should not be copied, modified, retransmitted, or used for any purpose except with Stantec's written authorization. If you are not the intended recipient, please delete all copies and notify us immediately.
The information transmitted is intended only for the addressee and may contain confidential, proprietary and/or privileged material. Any unauthorized review, distribution or other use of or the taking of any action in reliance upon this information is prohibited. If you receive this in error, please contact the sender and delete or destroy this message and any copies.
The information transmitted is intended only for the addressee and may contain confidential, proprietary and/or privileged material. Any unauthorized review, distribution or other use of or the taking of any action in reliance upon this information is prohibited. If you receive this in error, please contact the sender and delete or destroy this message and any copies.
Stantec Architecture Limited 4910 53rd Street, P.O Box 1777, Yellowknife, NT X1A 2P4
February 13, 2020 File: 144902820
Attention: Ross Stanley, Manager Northland Utilities (NWT) Limited 1-66 Woodland Drive Hay River, NT X0E 1G1
VIA email: [email protected]
Dear Mr. Stanley,
Reference: Fort Providence Water Storage Reservoir, Proposed Geotechnical Investigation
The Hamlet of Fort Providence has hired Stantec Architecture Limited (Stantec) to provide engineering design to upgrade the community’s water treatment and supply system. A component of this upgrade will include the construction of a water storage reservoir. Two potential sites for the reservoir near the existing water treatment plant were identified in a feasibility study conducted for the Hamlet. To determine the best site and collect the necessary soils information to design the foundation for the reservoir, Stantec is proposing to complete a geotechnical drilling program at the two potential sites illustrated on the attached figure. Stantec will be applying for a land use permit to permit the drilling program to the Mackenzie Valley Land and Water Board (MVLWB).
The purpose of this letter is to provide recipients with information about proposed activities so that any questions or concerns that the parties may have can be addressed in advance of submitting a formal application to the MVLWB. Parties will also have an opportunity to submit comments on the proposed work program during the MVWLBs Preliminary Screening of the application.
The following presents information on the proposed geotechnical drilling program.
Proposed Environmental Investigations
Locations to be Investigated
The location of the sites to be investigated are illustrated on the figures attached.
Proposed Activities
Site investigation activities will include: Clearing of access trails to enable the drill rig to access drilling locations Drilling of 6 boreholes at each of the two sites, total of 12 boreholes Collection of soil samples from each of the boreholes for geotechnical analysis.
February 13, 2020 Ross Stanley, Manager Page 2 of 2
Reference: Fort Providence Water Storage Reservoir, Proposed Geotechnical Investigation
Access to each of the prospective sites will use existing roads and cleared trails as much as possible; however, it is expected that a total of approximately 4,000m2 will need to be cleared to provide access to and within the sites to conduct the drilling. All clearing is proposed to be done by hand.
Drilling is proposed to be completed using a tracked mounted drill rig, either the Acker-MP5 track mounted auger drill rig pictured on the following page or a similar unit. Boreholes will be drilled to a maximum depth of 18 metres below grade surface (mbgs) and will be a maximum of 15 cm in diameter. The auger drill will not require the use of water. Soil samples will be collected from the borehole at regular intervals. Selected samples will be submitted for geotechnical analysis. Upon completion of the sample collection, boreholes will be backfilled with drill cuttings and graded to promote positive drainage.
Proposed Schedule
Pending receipt of the Land Use Permit, the clearing and drilling activity is expected to be conducted over a 9-day period in February or March 2019.
Environmental Impacts and Mitigations
The drilling program is not expected to result in any significant environmental impacts. Wastes generated from the drilling program would be limited to cleared vegetation, drill cuttings (soil from boreholes), and domestic wastes (e.g. sample gloves, filters).
The drill cuttings will be used as backfill in the boreholes. Any remaining soil will be spread and levelled on the property. Domestic waste will be deposited within the municipal facilities
Response
Should you have any questions or concerns, I respectfully request you contact the undersigned by close of business February 17, 2020.
Regards,
Stantec Architecture Ltd.
Steffen Karl P.Eng. Associate, Materials Engineering Phone: 867-920-2882 [email protected] c.c. Arlen Foster, Stantec
Attachment: Figures, drill rig example Rig type: Acker-MP5 track mounted auger drill rig.
Width: 8'6"
Length: 24'
Height: 10'
Mast Height: 25'
Weight approx. 28,000 lbs N
Stantec Architecture Ltd. 2nd Floor 4910 53rd Street, PO Box 1777 Yellowknife NT X1A 2P4 Tel:(867) 920-2882 www.stantec.com
Copyright Reserved The Contractor shall verify and be responsible for all dimensions. DO NOT scale the drawing - any errors or omissions shall be reported to Stantec without delay. The Copyrights to all designs and drawings are the property of Stantec. Reproduction or use for any purpose other than that authorized by Stantec is forbidden.
Consultants
Legend
Notes
0 INITIAL SUBMISSION NL AF 19.12.05 Revision By Appd. YY.MM.DD
A ISSUED FOR DISCUSSION NL AF 19.12.05 Issued By Appd. YY.MM.DD
File Name: OPT_D.dwg NL AF AF 19.12.05 Dwn. Chkd. Dsgn. YY.MM.DD
Permit-Seal
Client/Project
HAMLET OF FORT PROVIDENCE WTP AND RESERVOIR UPGRADES Fort Providence, NT
Title RESERVOIR LOCATION OPTIONS
Project No. Scale Luong, Nelson 1:5000H 0 50 150 250m
By: 144902820 1:500V 0 5 15 25m Drawing No. Sheet Revision
© 2020 Microsoft Corporation © 2019 DigitalGlobe ©CNES (2019) Distribution AirbusC-001 DS 1 of 1 A/0 \\Ca0052-ppfss01\shared_projects\144902820\06_drawings\_resource\19_12_05_stantec_revised_sites\OPT_D.dwg 2:48 PM 2020/01/22 ORIGINAL SHEET - ANSI D INCORPORRTCD HflMLCT OF FORT PROVID€NC€
BOX 290 FORT PROVIKNCe N.UU.T. X0€ OLD PH. (867) 699-3441 FflX (867) 699-3210 February 26, 2020
James & Margaret Thorn Fort Providence, NT XOE OLO
Land Use Permit Application Support for Proposed Water Storage Reservoir
The Hamlet of Fort Providence is designing a new water treatment plant and reservoir to serve the community. We require your support for a land use permit application to assess the soil conditions at two potential locations for the water reservoir.
The Deh Gah Go'tie Dene Council has given their support for this work for the homes that are located on IAB Lands.
Narrow cut lines will need to be cleared by hand for a small tracked drilling rig to access the two locations on the attached photo. The rig will then drill 6 shallow holes at each location. The work is expected to occur between March 15-31, 2020, and the crew will be working between the hours of 7AM and 7PM. A small increase in traffic is expected during the work consisting of pick-up trucks and the drilling rig. Traffic signs will be deployed during the operation to control traffic and a site supervisor will be present to address any concerns.
If you have any questions or concerns, please contact the Hamlet office at (867) 699-3441 by February 28, 2020. We look forward to receiving your support so the Hamlet can continue this important work for the community. Mahsi.
Hamlet of Fort Providence
Mayor
Signatures:
Resident: Name: Name: