Tacoma Public Utilities
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CITY OF TACOMA FIRE DEPARTMENT REQUEST FOR BIDS TECHNICAL RESCUE VEHICLE SPECIFICATION NO. FD17-0255F 1 City of Tacoma FIRE DEPARTMENT REQUEST FOR BIDS FD17-0255F TECHNICAL RESCUE VEHICLE Submittal Deadline: 11:00 a.m., Pacific Time, August 1, 2017 Submittal Delivery: Sealed submittals will be received and time stamped at this location only: By Carrier: In Person: City of Tacoma Procurement & Payables City of Tacoma Procurement & Payables Division Division Tacoma Public Utilities Tacoma Public Utilities Lobby Security Desk 3628 S 35th Street Administration Building North – Main Floor Tacoma, WA 98409 3628 S 35th Street Tacoma, WA 98409 By Mail: City of Tacoma Procurement & Payables Note: This is a change in location for in- Division person deliveries. Tacoma Public Utilities PO Box 11007 Tacoma, WA 98411-0007 Submittal Opening: Sealed submittals in response to a RFB will be opened by a Purchasing representative and read aloud during a public bid opening held in Conference Room M-1, located on the main floor in the same building. Submittals in response to an RFB are recorded as received but are not typically opened and read aloud. After 1:00 p.m. the day of bid opening, the names of vendors submitting bids are posted to the website for public viewing. Solicitation Documents: An electronic copy of the complete solicitation documents may be viewed and obtained by accessing the City of Tacoma Purchasing website at www.TacomaPurchasing.org. Register for the Bid Holders List to receive notices of addenda, questions and answers and related updates. Click here to see a list of vendors registered for this solicitation. Pre-Bid Meeting: A pre-bid meeting will not be held.. Project Scope: The Tacoma Fire Department is seeking bids to purchase a Technical Rescue Vehicle. Additional Information: Requests for information regarding the specifications may be obtained by contacting Kimberly Ward, by email to [email protected]. Protest Policy: City of Tacoma protest policy, located at www.tacomapurchasing.org, specifies procedures for protests submitted prior to and after submittal deadline. Meeting sites are accessible to persons with disabilities. Reasonable accommodations for persons with disabilities can be arranged with 48 hours advance notice by calling 253-502-8468. 2 TABLE OF CONTENTS Request for Bids Page Submittal Checklist SECTION 1 – PROPOSAL SECTION 1.1 PROJECT OVERVIEW 1.2 INQUIRIES TO RFB 1.3 RFB REVISIONS 1.4 CALENDAR OF EVENTS 1.5 RESPONSIVENESS 1.6 COSTS TO PREPARE SUBMITTAL 1.7 ACCEPTANCE OF BID CONTENTS 1.8 BID FORMAT AND PRESENTATION 1.9 CONFIDENTIAL INFORMATION 1.10 CONTENT TO BE SUBMITTED 1.11 EVALUATION OF SUBMITTALS SECTION 2 – DEPARTMENT REQUIREMENTS 2.1 SURETY BOND 2.2 CERTIFICATE OF ORIGIN 2.3 DESIGN AND CONSTRUCTION 2.4 TRANSPORTATION, INSURANCE AND DELIVERY 2.5 TESTING 2.6 WARRANTY 2.7 TRAINING AND INFORMATION 2.8 FACTORY VISITS SECTION 3-TECHNICAL SPECIFICATIONS APPENDIX A SIGNATURE PAGE PRICE PROPOSAL FORM RECORD OF PRIOR CONTRACTS INSURANCE REQUIREMENT STANDARD TERMS AND CONDITIONS TMC 1.07 3 SUBMITTAL CHECK LIST This checklist identifies items to be included with your submittal. Any submittal received without these required items may be deemed non-responsive and not be considered for award. Submittals must be received by the City of Tacoma Purchasing Division by the date and time specified in the Request for Bid page. The following items make up your submittal package: 3 paper copies and one electronic copy (CD or flash drive) of your complete submittal package Signature Page (Appendix A) Price Proposal Page (Appendix A) Record of Prior Contracts (Appendix A) Information in Section 1.10 After award, the following documents will be executed: Purchase Order Surety Bond Certificate of Insurance and related endorsements, 4 SECTION 1 – PROPOSAL SECTION 1.1 PROJECT OVERVIEW – Tacoma Fire Department (THE CITY) is a professional paid department of over 350 firefighters. It provides Fire and EMS service for the residents of the City of Tacoma, the City of Fife and the City of Fircrest. We respond to over 45,000 calls a year. We have 13 frontline pumpers, 3 with aerials, 4 aerial ladder trucks, 5 medic units, 2 squads and 2 fireboats. Tacoma Fire Department has set a high standard in its apparatus purchases for the safety of the firefighters, longevity of the units, ease in maintenance, and the best price for the taxpayers. The Tacoma Fire Department is seeking bids for the purchase of 1 (one) Technical Rescue Vehicle 1.2 INQUIRIES TO RFB No Pre-bid conference is being held; however, questions and request for clarifications of the specifications may be submitted in writing by 3:00 p.m., Pacific Time, Tuesday, July 25 to Kimberly Ward, Purchasing Division, via email to [email protected]. No further questions will be accepted after this date and time. The City will not be responsible for unsuccessful submittal of questions. Written answers to all questions submitted will be posted on the Purchasing website at www.TacomaPurchasing.org on or about July 28, 2017. The City reserves the discretion to group similar questions to provide a single answer or not to respond when the requested information is confidential. The answers are not typically considered an addendum. 1.3 RFB REVISIONS In the event it becomes necessary to revise any part of this RFB, addenda will be issued to all registered planholders and posted on the Purchasing website. Answers in response to RFB inquiries (see Section 1.2. above) are not typically provided as an addendum. 1.4 CALENDAR OF EVENTS The anticipated schedule of events concerning this RFB is as follows: Pre-Bid Questions July 25, 2017 Response to Questions July 28, 2017 Submittal Due Date August1,2017, Submittals evaluated August2017 2017 Interviews/presentations, if conducted August 2017 Award recommendation September 2017 This is a tentative schedule only and may be altered at the sole discretion of the City. 1.5 RESPONSIVENESS Respondents agree to provide 60 days for acceptance from the submittal deadline. All submittals will be reviewed by the City to determine compliance with the requirements and instructions specified in this RFB. The Respondent is specifically notified that failure to comply 5 with any part of this RFB may result in rejection of the submittal as non-responsive. The City reserves the right, in its sole discretion, to waive irregularities deemed to be immaterial. The final selection, if any, will be that bid which, after review of submissions and potential interviews, in the sole judgement of the City, best meets the requirements set forth in this RFB. 1.6 COSTS TO PREPARE SUBMITTAL The City is not liable for any costs incurred by the Respondent for the preparation of materials or a bid submitted in response to this RFB, for conducting any presentations to the City, or any other activities related to responding to this RFB. 1.7 ACCEPTANCE OF BID CONTENTS The Bid contents of the successful Respondent will become contractual obligations if a contract ensues. 1.8 BID FORMAT AND PRESENTATION Respondents are encouraged to use recycled/recyclable products and both sides of paper for printed and photocopied materials, wherever possible Submittals should be limited to 10 pages, double-sided, excluding any required forms. 1.9 CONFIDENTIAL OR PROPRIETARY INFORMATION Washington State Public Disclosure Act (RCW 42.17 et seq.) requires public agencies in Washington to promptly make public records available for inspection and copying unless they fall within the specified exemptions contained in the Act, or are otherwise privileged. Documents submitted under this RFB shall be considered public records and, with limited exceptions, will be made available for inspection and copying by the public. If the Supplier considers any submittal document to be protected from disclosure under the law, they shall clearly identify on the pages(s) affected such words as “CONFIDENTIAL,” ‘PROPRIETARY’ OR “BUSINESS SECRET.” The Supplier shall also submit an index with its material. Marking the entire Informational packet as “confidential”, or “proprietary” is not acceptable and grounds to reject such information. If a request is made for disclosure of such identified documents or portions thereof, the City will determine whether the material is exempt from public disclosure. If, in the City’s opinion, the material is subject to disclosure, the City will notify the Supplier of the request and impending release and allow the Supplier ten (10) days to take whatever action it deems necessary to protect its interests. The City will cooperate with any legal action initiated by the Supplier to prevent release; provided that all expense of such action shall be borne solely by the Supplier, including all damages, attorneys’ fees or costs awarded by reason of having opposed such action within said period, the City will release all materials deemed subject to disclosure. Submission of materials in response to this RFB shall constitute assent by the Supplier to the forgoing procedure and the Supplier shall have no claim against the City on account of actions taken pursuant to such procedure. 6 1.10 CONTENT TO BE SUBMITTED Respondents are to provide complete and detailed responses to all items below. Submittals that are incomplete or conditioned in any way that contain alternatives or items not called for in this RFB, or not in conformity with law, may be rejected as being non-responsive. The City will not accept any bid containing a substantial deviation from the requirements outlined in this RFB. Organization of the submittal shall follow the sequence of contents below so that essential information can be located easily during evaluation. 1. Executive Summary Provide a brief history of your firm and local office, including a list of major clients served by your local office. 2. Required Forms Signature Page Price Proposal Form Record of Prior Contracts- The bidder shall submit with the bid, a list of all local fire apparatus deliveries in the last calendar year with a contact name and phone number of the receiving department.