Regular Meeting of the Board of Regents Agenda, Aug. 15, 2019
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Tulsa Community College Regular Meeting of the Board of Regents Thursday, August 15, 2019 Northeast Campus, AB145 3:00 p.m. AGENDA 1. Call to Order 1.1 Open Meeting Compliance Statement Statement of Compliance with the Oklahoma Open Meeting Act (Regularly scheduled meeting on August 15, 2019 at 3:00 pm) “This regularly scheduled meeting of the Tulsa Community College Board of Regents has been convened in accordance with the Oklahoma Open Meeting Act.” This meeting was preceded by advance notice of the date, time, and place, filed with the Oklahoma Secretary of State on September 10, 2018. Notice of this meeting was also given at least twenty-four (24) hours in advance of the meeting by positing notice of the date, time, place, and agenda of the meeting at 3:00 p.m. on August 13, 2019 at the principal office of the Tulsa Community College Board of Regents, located at 6111 E. Skelly Drive, Tulsa, Oklahoma. 1.2 Roll Call 2. Old Business 2.1 Recommendation for Approval of the Minutes for the Regular Meeting of the Tulsa Community College Board of Regents held on Thursday, June 20, 2019 Motion for Approval: ________________ Second Motion for Approval: ________________ 2.2 Carry Over Items 3. Student Success Update and Possible Discussion Introduction by Eunice Tarver, Provost and Associate Vice President of Diversity and Inclusion and Joseph Schnetzer, TRIO-SSS Program Director 3.1 TRIO Student Support Services 4. Academic Affairs and Student Success Committee Report and Possible Discussion Presented by Regent Mitchell 4.1 Overview of Committee Meeting Topics Committee Responsibilities Update Students and Academic Affairs Projects Update Key Performance Indicator (KPI) Discussion and Success Story Update 5. Community Relations Report and Possible Discussion Presented by Regent Lawhorn 5.1 Overview of Committee Meeting Topics Legislative Update 50th Anniversary Activities Overview and Exhibit Update Viewing of Branding Campaign Television Spot 6. Personnel Report and Possible Discussion and Action Presented by President Goodson 6.1 Information Items 6.1.1 Introduction of Recently Appointed Staff 6.2 Consent Agenda Appointments of full-time faculty and full-time professional staff at a pay grade 18 and above made since the last meeting of the Board of Regents of Tulsa Community College. Retirements of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College. Resignations of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College. Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 2 of 7 Motion for Approval: ________________ Second Motion for Approval: ________________ (Attachment 6.2: Personnel Consent Agenda) 7. Facilities & Safety Committee Report and Possible Discussion and Action Presented by Regent McKamey 7.1 Overview of Committee Meeting Topics Introduction of Associate Vice President of Administrative Operations and CTO, Michael Siftar West Campus Student Success Center Update Southeast Campus Student Success and Career Center Construction Update Metro Campus Chemistry and Biology Labe Remodel Update Conference Center Move Update Safety and Security Update Sightlines Update 7.2 Recommendation for Approval to Rename the Nate Waters Physical Therapy Lab Classroom 127 Presented by Sean Weins, Vice President and Chief Operating Officer The Facilities & Safety Committee recommends approval to rename Classroom 127 of the Nate Waters Physical Therapy Lab the “Suzanne Reese PT Lab Classroom.” Motion from the Facilities & Safety Committee for Approval. No Second Needed. 8. Finance, Risk and Audit Committee Report and Possible Discussion and Action Presented by Regent Cornell 8.1 Purchase Item Agreements over $50,000 8.1.1 State of Oklahoma Financial Systems Authorization is requested to renew an agreement with the State of Oklahoma Office of Management and Enterprise Services (Oklahoma City, OK) in the amount of $67,320 to license monthly access to the State’s CORE financial systems. In addition to financial reporting, the system is used to transmit payroll and vendor payments to the State for payment processing. The Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 3 of 7 purchase is required by the State Office; therefore, it was not competitively bidden. The purchase will be funded from the general budget. Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed. 8.1.2 Student Information System Software Authorization is requested to contract with Ellucian Company LP (Fairfax, VA) in the amount of $134,420 to license student information system software to be used by Continuing Education. This software will replace Augusoft Lumens software currently in use. The amount requested includes annual licensing fees and implementation costs. The purchase is software as a service that is not subject to bid requirements. However, it is an additional module for the College’s Enterprise Resource Planning (ERP) system that was competitively bidden. The purchase will be funded from the auxiliary budget. Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed. 8.1.3 Safety & Security Window Film Authorization is requested to contract with 51 Wraps (Tulsa, OK) in the amount of $136,959 to install 3M Ultra S800 impact resistant window film on interior and exterior windows in the Southeast Campus Student Success Center. The purchase is considered sole source because the 3M product is the only film which could be identified which meets Federal safety requirements, and 51 Wraps is the authorized dealer and only certified installer for this area. The purchase will be funded from the general budget. Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed. 8.1.4 Ratification for Professional Services Authorization is requested to ratify a contract with Keppler Speakers (Arlington, VA) in the amount of $50,000 to procure a speaker for the 50th Anniversary Gala Dinner on September 26, 2020 at Cox Business Center. The speaker of interest is Soledad O’Brien. Professional services are not subject to bid requirements. The purchase will be funded from the general budget. Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 4 of 7 Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed. 8.2 Recommendation to Approve the Implementation and/or Renewal of Employee and Retiree Insurance Benefits and Premiums The Finance, Risk & Audit Committee recommends approval of the implementation and/or renewal of employee and retiree insurance benefits and premiums. Renewal of Employee Group Medical Insurance Renewal of Employee Dental Insurance Renewal of Employee Vision Insurance Renewal of Employee Group Life and Accidental Death Insurance Renewal of Employee Voluntary Life Insurance (20/40) Renewal of Employee Supplemental Life and AD&D Insurance Renewal of Employee Long-Term Disability Insurance Renewal of Employee Voluntary Cancer and Critical Illness Insurance Implementation of Employee Voluntary Long-Term Care Insurance Renewal of Retiree Supplemental Insurance and Administration Costs Renewal of the Flexible Spending Account Plan Renewal of COBRA Administration Insurance Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed. (Attachment 8.2: Employee Benefits) 8.3 Monthly Financial Report 8.3.1 Financials for June 2019 Revenue Dashboard Expense Dashboard Cash Management Dashboard Accounts Receivable Summary The Finance & Audit Committee recommends approval of the monthly financial report for June 2019 as presented. Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed. (Attachment 8.3.1: June 2019 Financials) Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 5 of 7 8.3.2 Financials for July 2019 Revenue Dashboard Expense Dashboard Cash Management Dashboard Capital Projects Summary The Finance & Audit Committee recommends approval of the monthly financial report for July 2019 as presented. Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed. (Attachment 8.3.2: July 2019 Financials) 9. New Business [Pursuant to Title 25 Oklahoma Statutes, Section 311(A)(9), “…any matter not known about or which could not have been reasonably foreseen prior to the time of posting.” 24 hours prior to meeting] 10. Persons Who Desire to Come Before the Board Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins. The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the president’s office. All persons shall be limited to a presentation of not more than two minutes. 11. President’s Report and Possible Discussion Presented by President Goodson and Nicole Burgin, Media Relations Manager 11.1 Overview of President’s Highlights Betsy DeVos Advocates for Obama-Era Pell Grant Program for Inmates During Oklahoma Visit TCC Milestones at 50 Co-Requisite Classes Help Students Improve Their Skills Outstanding Student SummerFest Reach Higher: Direct Complete Community Outreach Event: Baby Development Days Tulsa Community College Physical Therapy Director Retires Signature