Regular Meeting of the Board of Regents Agenda, Aug. 15, 2019
Tulsa Community College Regular Meeting of the Board of Regents Thursday, August 15, 2019 Northeast Campus, AB145 3:00 p.m.
AGENDA
1. Call to Order
1.1 Open Meeting Compliance Statement
Statement of Compliance with the Oklahoma Open Meeting Act (Regularly scheduled meeting on August 15, 2019 at 3:00 pm)
“This regularly scheduled meeting of the Tulsa Community College Board of Regents has been convened in accordance with the Oklahoma Open Meeting Act.”
This meeting was preceded by advance notice of the date, time, and place, filed with the Oklahoma Secretary of State on September 10, 2018.
Notice of this meeting was also given at least twenty-four (24) hours in advance of the meeting by positing notice of the date, time, place, and agenda of the meeting at 3:00 p.m. on August 13, 2019 at the principal office of the Tulsa Community College Board of Regents, located at 6111 E. Skelly Drive, Tulsa, Oklahoma.
1.2 Roll Call
2. Old Business
2.1 Recommendation for Approval of the Minutes for the Regular Meeting of the Tulsa Community College Board of Regents held on Thursday, June 20, 2019
Motion for Approval: ______Second Motion for Approval: ______
2.2 Carry Over Items
3. Student Success Update and Possible Discussion Introduction by Eunice Tarver, Provost and Associate Vice President of Diversity and Inclusion and Joseph Schnetzer, TRIO-SSS Program Director
3.1 TRIO Student Support Services
4. Academic Affairs and Student Success Committee Report and Possible Discussion Presented by Regent Mitchell
4.1 Overview of Committee Meeting Topics
Committee Responsibilities Update Students and Academic Affairs Projects Update Key Performance Indicator (KPI) Discussion and Success Story Update
5. Community Relations Report and Possible Discussion Presented by Regent Lawhorn
5.1 Overview of Committee Meeting Topics
Legislative Update 50th Anniversary Activities Overview and Exhibit Update Viewing of Branding Campaign Television Spot
6. Personnel Report and Possible Discussion and Action Presented by President Goodson
6.1 Information Items
6.1.1 Introduction of Recently Appointed Staff
6.2 Consent Agenda
Appointments of full-time faculty and full-time professional staff at a pay grade 18 and above made since the last meeting of the Board of Regents of Tulsa Community College. Retirements of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College. Resignations of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College.
Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 2 of 7
Motion for Approval: ______Second Motion for Approval: ______
(Attachment 6.2: Personnel Consent Agenda)
7. Facilities & Safety Committee Report and Possible Discussion and Action Presented by Regent McKamey
7.1 Overview of Committee Meeting Topics
Introduction of Associate Vice President of Administrative Operations and CTO, Michael Siftar West Campus Student Success Center Update Southeast Campus Student Success and Career Center Construction Update Metro Campus Chemistry and Biology Labe Remodel Update Conference Center Move Update Safety and Security Update Sightlines Update
7.2 Recommendation for Approval to Rename the Nate Waters Physical Therapy Lab Classroom 127 Presented by Sean Weins, Vice President and Chief Operating Officer
The Facilities & Safety Committee recommends approval to rename Classroom 127 of the Nate Waters Physical Therapy Lab the “Suzanne Reese PT Lab Classroom.”
Motion from the Facilities & Safety Committee for Approval. No Second Needed.
8. Finance, Risk and Audit Committee Report and Possible Discussion and Action Presented by Regent Cornell
8.1 Purchase Item Agreements over $50,000
8.1.1 State of Oklahoma Financial Systems
Authorization is requested to renew an agreement with the State of Oklahoma Office of Management and Enterprise Services (Oklahoma City, OK) in the amount of $67,320 to license monthly access to the State’s CORE financial systems. In addition to financial reporting, the system is used to transmit payroll and vendor payments to the State for payment processing. The
Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 3 of 7
purchase is required by the State Office; therefore, it was not competitively bidden. The purchase will be funded from the general budget.
Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed.
8.1.2 Student Information System Software
Authorization is requested to contract with Ellucian Company LP (Fairfax, VA) in the amount of $134,420 to license student information system software to be used by Continuing Education. This software will replace Augusoft Lumens software currently in use. The amount requested includes annual licensing fees and implementation costs. The purchase is software as a service that is not subject to bid requirements. However, it is an additional module for the College’s Enterprise Resource Planning (ERP) system that was competitively bidden. The purchase will be funded from the auxiliary budget.
Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed.
8.1.3 Safety & Security Window Film
Authorization is requested to contract with 51 Wraps (Tulsa, OK) in the amount of $136,959 to install 3M Ultra S800 impact resistant window film on interior and exterior windows in the Southeast Campus Student Success Center. The purchase is considered sole source because the 3M product is the only film which could be identified which meets Federal safety requirements, and 51 Wraps is the authorized dealer and only certified installer for this area. The purchase will be funded from the general budget.
Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed.
8.1.4 Ratification for Professional Services
Authorization is requested to ratify a contract with Keppler Speakers (Arlington, VA) in the amount of $50,000 to procure a speaker for the 50th Anniversary Gala Dinner on September 26, 2020 at Cox Business Center. The speaker of interest is Soledad O’Brien. Professional services are not subject to bid requirements. The purchase will be funded from the general budget.
Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 4 of 7
Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed.
8.2 Recommendation to Approve the Implementation and/or Renewal of Employee and Retiree Insurance Benefits and Premiums
The Finance, Risk & Audit Committee recommends approval of the implementation and/or renewal of employee and retiree insurance benefits and premiums.
Renewal of Employee Group Medical Insurance Renewal of Employee Dental Insurance Renewal of Employee Vision Insurance Renewal of Employee Group Life and Accidental Death Insurance Renewal of Employee Voluntary Life Insurance (20/40) Renewal of Employee Supplemental Life and AD&D Insurance Renewal of Employee Long-Term Disability Insurance Renewal of Employee Voluntary Cancer and Critical Illness Insurance Implementation of Employee Voluntary Long-Term Care Insurance Renewal of Retiree Supplemental Insurance and Administration Costs Renewal of the Flexible Spending Account Plan Renewal of COBRA Administration Insurance
Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed.
(Attachment 8.2: Employee Benefits)
8.3 Monthly Financial Report
8.3.1 Financials for June 2019
Revenue Dashboard Expense Dashboard Cash Management Dashboard Accounts Receivable Summary
The Finance & Audit Committee recommends approval of the monthly financial report for June 2019 as presented.
Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed.
(Attachment 8.3.1: June 2019 Financials)
Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 5 of 7
8.3.2 Financials for July 2019
Revenue Dashboard Expense Dashboard Cash Management Dashboard Capital Projects Summary
The Finance & Audit Committee recommends approval of the monthly financial report for July 2019 as presented.
Motion from the Finance, Risk and Audit Committee for Approval. No Second Needed.
(Attachment 8.3.2: July 2019 Financials)
9. New Business
[Pursuant to Title 25 Oklahoma Statutes, Section 311(A)(9), “…any matter not known about or which could not have been reasonably foreseen prior to the time of posting.” 24 hours prior to meeting]
10. Persons Who Desire to Come Before the Board
Any person who desires to come before the Board shall notify the board chair or his or her designee in writing or electronically at least twelve (12) hours before the meeting begins. The notification must advise the chair of the nature and subject matter of their remarks and may be delivered to the president’s office. All persons shall be limited to a presentation of not more than two minutes.
11. President’s Report and Possible Discussion Presented by President Goodson and Nicole Burgin, Media Relations Manager
11.1 Overview of President’s Highlights
Betsy DeVos Advocates for Obama-Era Pell Grant Program for Inmates During Oklahoma Visit TCC Milestones at 50 Co-Requisite Classes Help Students Improve Their Skills Outstanding Student SummerFest Reach Higher: Direct Complete Community Outreach Event: Baby Development Days Tulsa Community College Physical Therapy Director Retires Signature Symphony: 4th on the 3rd Concert BOK Center Dodgebrawl Event Raises Thousands for Charity Public Good Reads – TCC Common Book Club
Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 6 of 7
Vision in Education Leadership Award Dinner Campaign for Completion Celebration & 50th Anniversary Exhibit Event Student Success & Career Center at TCC Southeast Campus Grand Opening
11.2 Comments on Previous Agenda Items
12. Executive Session
[Proposed vote to go into executive session Pursuant to Title 25 Oklahoma Statutes, Section 307(B)(4), for confidential communications between a public body and its attorneys concerning pending litigation, investigations, claims or actions.]
12.1 Confidential Report by College Legal Counsel Concerning Pending Litigation, Investigations, Claims, or Actions.
Motion for Approval to Recess: ______Second Motion for Approval: ______
Motion for Approval to Reconvene: ______Second Motion for Approval: ______
13. Adjournment
13.1 Next Meeting Date:
The next regular meeting of the Tulsa Community College Board of Regents will be held on Thursday, September 19, 2019 at 3:00 p.m. at West Campus, 7505 W 41st Street.
Tulsa Community College Board of Regents Agenda for the Regular Meeting on August 15, 2019 Page 7 of 7 Back to Agenda Item
ADDENDUM FOR PERSONNEL CONSENT ITEMS:
Items listed under Personnel Consent Items will be approved by one motion without discussion. If discussion on an item is desired, the item will be removed from the “Consent Agenda” and considered separately at the request of a Board member.
APPOINTMENTS:
Erik Burton, Instructor, School of Science & Mathematics Salary $55,912 9 month Southeast Campus August 14, 2019
Erik has earned a Ph.D. in Physical Chemistry from the University of Tulsa and has worked as an Adjunct Faculty member since August 2018.
Sheri Core, Instructor, School of Science & Mathematics Salary: $55,912 9 month Southeast Campus August 14, 2019
Sheri has a Doctor of Philosophy degree in Biomedical Sciences from Oklahoma State University Center for Health Sciences. Sheri has been employed at Tulsa Community College as an Adjunct Faculty member since August 2017.
Laci DiLibero, Assistant Professor, Physical Therapy Assistant Program Salary: $58,860 11 month Metro Campus August 2, 2019
Laci earned an Associate Degree of Applied Science in Physical Therapist Assistant from Tulsa Community College and is currently pursuing a Bachelor of Science in Organizational Leadership from Northeastern State University. Laci has eleven years of clinical experience and served as the Academic Coordinator of Clinical Education and Instructor at Seminole State College.
Andrew Dyke, Assistant Professor, Aviation, Engineering, Aviation & Public Service Salary: $57,090 11 month Riverside Community Campus August 14, 2019
Andrew earned a Bachelor of Science in Aerospace Operations and Management from Oklahoma State University and has been a Flight Instructor with Tulsa Community College since January 2018.
Dacia Hinkle, Instructor, School of Liberal Arts & Communication Salary: $53,934 9 month West Campus August 14, 2019
Dacia has a Master of Fine Arts in Creative Writing from Lindenwood University and has worked as Adjunct Faculty at Tulsa Community College, Lindenwood University, Ranken Technical College and Vatterott Educational Centers.
Christie Jones, Assistant Professor, School of Nursing Salary: $55,520 10 month Metro Campus August 2, 2019
Christie earned a Master of Science in Nursing from Grand Canyon University and a Bachelor of Science in Nursing from the University of Oklahoma. Christie has 6.5 years of clinical experience and was an adjunct instructor at ITT Technical College.
Lori McMichael, Radiography Assistant Professor, Radiology Program, Allied Health Salary: $62,640 11 month Metro Campus June 3, 2019
Lori earned her Bachelor of Science in Business Administration from the University of Tulsa and an Associate Degree in Applied Science from Tulsa Community College. Lori is a Registered Technologist and is ARRT certified with 13 years of clinical experience most recently serving as the Radiology Education Coordinator at St. Francis Hospital.
Temequah Moore, Assistant Professor, School of Nursing Salary: $59,140 10 month Metro Campus August 14, 2019
Temequah earned a Master’s in Nursing Education from the University of Oklahoma and has over seven years of LPN and RN teaching experience.
Anass Nassef, Assistant Professor, School of Engineering, Aviation and Public Service Salary: $60,156 9 Month Northeast Campus August 14, 2019
Anass has a Master of Science and Ph.D. in Mechanical Engineering from the University of Tulsa where he was Research Assistant and Project Leader for 6 years. Prior to coming to Tulsa, he was lecturer and Lab Instructor for the University of Tripoli in Libya and has been an Adjunct Faculty member at Tulsa Community College since August 2018.
Matthew Rabe, Oracle Database Administrator, Metro Campus Salary: $79,500 August 1, 2019
Matthew has a Master of Science in Management Information Systems from Oklahoma State University. Matthew has been employed at Tulsa Community College since 2010, previously as an Assistant Director Financial Aid Systems and ERP Module Manager.
Nathaniel Todd, Dean Diversity, Equity and Inclusion, Northeast Campus Salary: $78,000 August 2, 2019
Nathaniel has a Master of Science in College Student Personnel Services from Arkansas State University and is currently pursuing a Doctor of Education degree in Higher Education Administration from Oral Roberts University. Nathaniel has over 13 years of experience in higher education administration in Oklahoma.
Travis White, Dean Business & Information Technology, Southeast Campus Salary: $86,000 August 1, 2019
Travis has earned a Master of Business Administration from Oklahoma State University and is also pursuing a Ph.D. from Oklahoma State University in Curriculum Studies. Travis has worked as an Assistant Professor at Tulsa Community College since 2013 and a Faculty Department Chair since August 2016.
Brian Wilson, Instructor, School of Liberal Arts & Communication Salary: $46,707 9 month Metro Campus August 14th, 2019
Brian has a Master of Arts in English from the University of Oklahoma and has worked as an Adjunct Faculty member at Tulsa Community College.
RETIREMENT:
Linda Smith, Director Grant Compliance & Accounting, Controller’s Office Date: January 1, 2020 Conference Center
RESIGNATIONS:
Jose Dela Cruz, Dean Student Affairs, Student Affairs Date: July 2, 2019 Northeast Campus
Rachel Hutchings, Director Development, TCC Foundation Date: July 30, 2019 Conference Center
Wilmon Brown, Educational Researcher, Institutional Research & Assessment Date: July 31, 2019 Conference Center
Harriette Dudley, Dean Student Affairs, Student Affairs Date: August 2, 2019 Metro Campus
Back to Agenda Item
Renewal of Employee Group Medical Insurance
On December 31, 2019, Tulsa Community College Medical insurance contract with Blue Cross Blue Shield will end. A renewal is needed to continue offering medical insurance to the College’s full-time employees and family members. The Finance Committee requests authorization to continue a contract with Blue Cross Blue Shield to provide three medical insurance options January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, the College will see a 12.9% increase.
BLUE CROSS BLUE SHIELD PREMIUMS
BCBS - $1000 BCBS - $500 BCBS - HMO OPTION 1 OPTION 2 OPTION 3 Employee Only (Employer Paid) $622.62 $633.42 $677.64 + Spouse $1,120.70 $1,140.16 $1,219.74 + Child $1,187.10 $1,207.70 $1,292.00 + Children $1,576.94 $1,604.32 $1,716.30 + Family $1,930.06 $1,963.58 $2,100.64
BLUE CROSS BLUE SHIELD EMPLOYEE RATES WITH TCC PAID SUBSIDY
BCBS - $1000 BCBS - $500 BCBS - HMO OPTION 1 OPTION 2 OPTION 3 Employee Only $0.00 $0.00 $0.00 + Spouse $448.28 $285.04 $524.50 + Child $474.84 $241.54 $452.20 + Children $630.78 $401.08 $772.34 + Family $772.02 $490.90 $945.50
Estimated Monthly Premium $730,552.88 Estimated Annual Premium $8,766,634.56 Annual Percentage Change 12.9% Annual Dollar Change $1,004,512.32
Note: $307,000 Renewal Credit for Technology and Wellness.
1 | P a g e Renewal of Employee Dental Insurance
On December 31, 2019, Tulsa Community College Dental contract with BlueCross BlueShield will expire. A renewal is needed to continue offering dental insurance to the College’s full-time employees. The Finance Committee requests authorization to implement a contract with BlueCross and BlueShield to provide dental insurance January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, the College will see a 0.6% increase.
BCBS Base Plan BCBS Buy-Up Plan Employee Only (Employer Paid) $19.52 $38.74 + Spouse $39.06 $77.44 + Child(ren) $51.76 $101.08 + Family $78.72 $154.16
Estimated Monthly Premium $57,096.36 Estimated Annual Premium $685,156.32 Annual Percentage Change 0.6% Annual Dollar Change $4,400.00
2 | P a g e
Renewal of Employee Vision Insurance
On December 31, 2019, Tulsa Community College Vision contract with MetLife will expire. A renewal is needed to continue offering vision insurance to the College’s full-time employees. The Finance Committee requests authorization to implement a contract with MetLife to provide vision insurance January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, employees will see an 13% increase. Negotiations include a two-year rate guarantee.
MetLife Base Plan MetLife Buy-Up Plan Employee Only $8.86 $14.98 Employee + Spouse $17.74 $30.00 Employee + Child(ren) $18.96 $32.08 Family $30.32 $51.26
Estimated Monthly Premium $15,552.20 Estimated Annual Premium $186,626.40 Annual Percentage Change 13% Annual Dollar Change $21,433.00
3 | P a g e
Renewal of Employee Group Life and Accidental Death Insurance
On December 31, 2019, Tulsa Community College Group Life and Accidental Death and Dismemberment (AD&D) temporary contract with Dearborn National will expire. A renewal is needed to continue offering Group Life and AD&D insurance to the College’s full-time employees. The Finance Committee requests authorization to implement a contract with Dearborn National to provide Group Life and AD&D insurance plans January 1, 2020 through December 31, 2020.
Based on Alliant Broker negotiations, the College will not see an increase from the current Group Life insurance and AD&D rates.
Dearborn National Renewal Group Life Insurance $0.15 per $1,000.00 per month Basic AD&D $0.02 per $1,000.00 per month Volume $91,939,460.00 Estimated Monthly Premium $15,630.00 Estimated Annual Premium $187,560.00 Annual Percent of Change 0.00% Annual Dollar Change $0.00
4 | P a g e
Renewal of Employee Voluntary Life Insurance (20/40)
On December 31, 2019, Tulsa Community College Voluntary Life contract will expire. A renewal is needed to continue offering Voluntary Life to the employees who were grandfathered into the plan. The Finance Committee requests authorization to implement a contract with Dearborn National to provide the insurance plan January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, employees will not see an increase in premiums from the current Voluntary Life insurance rates.
Dearborn National Renewal Voluntary Life Insurance $0.20 per $1,000.00 per month Volume $9,200,000.00 Estimated Monthly Premium $1,840.00 Estimated Annual Premium $22,080.00 Annual Percent of Change 0.00% Annual Dollar Change $0.00
5 | P a g e
Renewal of Employee Supplemental Life & AD&D Insurance
On December 31, 2019, Tulsa Community College Supplemental Life & AD&D insurance contract with Dearborn National will end. A renewal is needed to continue offering the same level of Supplemental Life and Accidental Death and Dismemberment insurance coverage to the College’s full-time employees. The Finance Committee requests authorization to implement a contract with Dearborn National for Supplemental Life & AD&D insurance from January 1, 2020 through December 31, 2020.
Based on Alliant Broker negotiations, employees will not see an increase in premiums from the current Supplemental Life & AD&D insurance rates.
Rate per $10,000.00 Age Bands BCBS – Dearborn National <25 $0.70 25-29 $0.80 30-34 $1.00 35-39 $1.00 40-44 $1.20 45-49 $1.70 50-54 $2.50 55-59 $4.60 60-64 $5.40 65-69 $8.30 70+ $13.00 Child(ren) $10,000 $2.00
6 | P a g e
Renewal of Employee Long-term Disability Insurance
On December 31, 2019, Tulsa Community College Long-term Disability insurance contract will end. A renewal is needed to continue offering medical insurance to the College’s full-time employees. The Finance Committee requests authorization to implement a contract with Dearborn National for Long- term Disability insurance from January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, the College will not see an increase in premiums.
LTD Rate per $100.00 $0.850 Volume $3,295,701*
Estimated Monthly Premium $28,013.00 Estimated Annual Premium $336,156.00 Annual Percent Change 0.00% Annual Dollar Change $0.00
* Based on current enrollment of 756 employees
7 | P a g e
Renewal of Employee Voluntary Cancer and Critical Illness
On December 31, 2019, Tulsa Community College Voluntary Cancer and Critical Illness insurance contract with Allstate will end. A renewal is needed to continue offering Voluntary Critical Illness insurance to the College’s full-time employees. The Finance Committee requests authorization to implement a contract with Dearborn National for Critical Illness & Accident insurance from January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, most employees will see a decrease in premiums from a transition of flat rate premiums to age-rated premiums with the 2019 Voluntary Cancer and/or Critical Illness insurance rates.
DEARBORN CRITICAL ILLNESS & CANCER RATES Critical Only Critical Only Critical & Cancer Critical & Cancer Non-Tobacco Tobacco Non-Tobacco Tobacco Age EE EE + SP EE EE+ SP EE EE + SP EE EE + SP <30 $1.18 $1.60 $1.50 $2.04 $10.54 $11.76 $10.86 $12.24 30-39 $2.04 $2.82 $2.58 $3.76 $13.38 $15.88 $14.82 $18.04 40-49 $4.16 $5.66 $6.46 $9.12 $21.76 $28.06 $28.74 $38.58 50-59 $7.54 $10.72 $12.44 $18.08 $36.00 $49.30 $57.88 $82.28 60-63 $11.00 $15.90 $18.28 $26.84 $51.46 $72.54 $94.20 $137.00 64 $11.00 $15.90 $18.28 $26.84 $51.46 $72.54 $94.20 $137.20 >65 $15.58 $22.78 $22.88 $35.24 $66.94 $97.08 $133.82 $196.72 Child(ren) $0.38 $.038 $1.06 $1.06
DEARBORN ACCIDENT
Employee Only $6.48 Employee + Spouse $10.88 Employee + Child(ren) $12.15 Family $19.23
8 | P a g e
Implementation of Employee Voluntary Long-Term Care Insurance
The Finance Committee requests authorization to implement a contract with Trustmark Universal Life for Long-Term Care insurance from January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, this employee paid premium will be age issued and the premiums will not increase as employees age. A sample of age rated premiums are below.
Long-Term Care, Benefit Restoration Non-Smoker Rates – Defined Benefit $25,000 $50,000 $75,000 $100,000 $150,000 Issue Age Weekly Weekly Weekly Weekly Weekly Premium Premium Premium Premium Premium 35 $4.00 $7.20 $10.40 $13.60 $20.00 45 $6.32 $11.80 $17.30 $22.78 $33.76 55 $10.40 $19.96 $29.52 $39.06 $58.18
Long-Term Care, Benefit Restoration Smoker Rates – Defined Benefit $25,000 $50,000 $75,000 $100,000 $150,000 Issue Age Weekly Weekly Weekly Weekly Weekly Premium Premium Premium Premium Premium 35 $5.42 $10.04 $14.64 $19.26 $28.48 45 $9.38 $17.94 $26.48 $35.04 $52.12 55 $17.66 $34.48 $51.28 $68.10 $101.74
Long-Term Care, Benefit Restoration with Extension of Benefits Non-Smoker Rates – Defined Benefit $25,000 $50,000 $75,000 $100,000 $150,000 Issue Age Weekly Weekly Weekly Weekly Weekly Premium Premium Premium Premium Premium 35 $4.26 $7.70 $11.16 $14.60 $21.50 45 $6.74 $12.62 $18.52 $24.42 $36.20 55 $11.22 $21.60 $31.98 $42.36 $63.12
Long-Term Care, Benefit Restoration with Extension of Benefits Smoker Rates – Defined Benefit $25,000 $50,000 $75,000 $100,000 $150,000 Issue Age Weekly Weekly Weekly Weekly Weekly Premium Premium Premium Premium Premium 35 $5.80 $10.80 $15.78 $20.78 $30.76 45 $10.06 $19.28 $28.52 $37.74 $56.20 55 $19.02 $37.22 $55.40 $73.58 $109.96
9 | P a g e
Renewal of Retiree Supplemental Insurance
On December 31, 2019, Tulsa Community College Retiree Supplemental insurance contract will end. A renewal is needed to continue offering Supplemental insurance to the College’s Retirees who are currently enrolled in the plan. The Finance Committee requests authorization to implement a contract with AETNA for Supplemental insurance from January 1, 2020 through December 31, 2020.
2020 Aetna Renewal Rates* Medicare Advantage High Plan $407.03 Medicare Advantage Low Plan $313.00 Medicare High Script Plan $189.82
Estimated Monthly Premium $95,348 Estimated Annual Premium $1,144,171 Annual Percentage Change 15.4% Annual Dollar Change $152,914
*Eligible Retirees will continue to receive a $100-$105.00 monthly credit to premiums from OTRS.
Renewal of Retiree Administration Costs
On December 31, 2019, Tulsa Community College Retiree Administration contract with WorkTerra will end. A renewal is needed to continue processing collections of Retiree insurance premiums. The Finance Committee requests authorization to implement a contract with WorkTerra for Retiree Administration Collections from January 1, 2020 through December 31, 2020.
Estimated Monthly Premium $3,720.00 Estimated Annual Premium $44,640.00 Annual Retiree Packet Mailing $4,000.00 Annual Dollar Change $44,640.00*
*Previously paid by broker.
10 | P a g e
Renewal of Flexible Spending Account
On December 31, 2019, Tulsa Community College Flexible Spending Account contract with WorkTerra will end. A renewal is needed to continue offering a Section 125 plan to the College’s full-time employees. The Finance Committee requests authorization to implement a contract with WorkTerra for Flexible Spending Account Management from January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, the College will not see an increase in overall cost per employee.
Estimated Monthly Premium $3.50 PPPE* $1,092.00 Estimated Annual Premium $13,104.00
*Per employee per event.
11 | P a g e
Renewal of COBRA Administration
On December 31, 2019, Tulsa Community College COBRA contract with WorkTerra will end. A renewal is needed to continue provide COBRA services to exiting employees and dependents. The Finance Committee requests authorization to implement a contract with WorkTerra for COBRA Administration from January 1, 2020 through December 31, 2020.
Based on Alliant negotiations, the College will not see an increase in overall costs per employee.
Estimated Monthly Premium $150.00 Estimated Annual Premium $1,800.00
12 | P a g e
Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JUNE 2019 SCHEDULE A
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JUNE 30, 2019 AND JUNE 30, 2018
JUNE FY19 JUNE FY18 Percent Percent Percent Budget Year to date of Budget Budget Year to date of Budget $ Change Change Revenue Education & General State Appropriations $ 28,472,980 $ 29,337,147 103.0% $ 28,585,126 $ 28,585,321 100.0% $ 751,826 2.6% Revolving Fund 2,420,770 3,777,893 156.1% 2,622,269 4,714,621 179.8% (936,729) -19.9% Resident Tuition 30,907,268 31,677,315 102.5% 29,975,268 30,035,447 100.2% 1,641,868 5.5% Non-Resident Tuition 2,338,686 2,355,100 100.7% 2,324,228 2,608,381 112.2% (253,281) -9.7% Student Fees 6,492,984 6,716,984 103.4% 6,815,789 5,672,639 83.2% 1,044,344 18.4% Local Appropriations 42,330,000 35,750,000 84.5% 39,951,322 36,650,000 91.7% (900,000) -2.5% Total $ 112,962,688 $ 109,614,438 97.0% $ 110,274,002 $ 108,266,409 98.2% $ 1,348,028 1.2%
Auxiliary Enterprises Campus Store $ 600,000 $ 1,444,639 240.8% $ 6,000,000 $ 6,811,684 113.5% $ (5,367,044) -78.8% Student Activities 2,509,935 2,743,789 109.3% 2,645,000 2,155,034 81.5% 588,754 27.3% Other Auxiliary Enterprises 4,790,065 4,270,184 89.1% 4,565,000 3,663,650 80.3% 606,534 16.6% Total $ 7,900,000 $ 8,458,612 107.1% $ 13,210,000 $ 12,630,368 95.6% $ (4,171,756) -33.0%
Restricted Institutional Grants $ 5,978,380 $ 6,820,039 114.1% $ 3,306,747 $ 4,794,281 145.0% $ 2,025,758 42.3% State Student Grants 3,241,460 3,583,092 110.5% 3,250,000 3,144,635 96.8% 438,457 13.9% Total $ 9,219,840 $ 10,403,131 112.8% $ 6,556,747 $ 7,938,916 121.1% $ 2,464,215 31.0%
TOTAL REVENUE $130,082,528 $ 128,476,181 98.8% $ 130,040,749 $ 128,835,693 99.1% $ (359,513) -0.3%
Expenditures Education & General Instruction $ 50,540,904 $ 41,616,537 84.6% $ 47,953,401 $ 42,816,971 89.3% $ (1,200,434) -2.8% Public Service 646,147 131,762 20.4% 491,681 140,642 28.6% (8,880) -6.3% Academic Support 19,834,795 16,505,528 81.0% 18,036,190 14,046,715 77.9% 2,458,813 17.5% Student Services 9,726,738 9,826,114 96.4% 9,280,778 10,040,570 108.2% (214,456) -2.1% Institutional Support 12,237,837 14,770,918 119.5% 11,652,083 13,540,378 116.2% 1,230,540 9.1% Operation/ Maintenance of Plant 15,524,519 17,553,563 112.4% 15,048,069 14,689,591 97.6% 2,863,972 19.5% Tuition Waivers 4,074,000 3,917,188 96.2% 3,720,000 3,815,692 102.6% 101,496 2.7% Scholarships 4,795,000 4,712,556 98.3% 4,567,500 4,933,363 108.0% (220,807) -4.5% Total $ 117,379,940 $ 109,034,166 92.9% $ 110,749,702 $ 104,023,923 93.9% $ 5,010,244 4.8%
Auxiliary Enterprises Campus Store $ - $ - 0.0% $ 6,000,000 $ 6,566,251 109.4% $ (6,566,251) -100.0% Student Activities 4,209,935 2,892,810 68.7% 2, 645,000 2,241, 022 84.7% 651,788 29.1% Other Auxiliary Enterprises 4,790,065 4,974,798 103.9% 4,565,000 4,108,910 90.0% 865,887 21.1% Total $ 9,000,000 $ 7,867,608 87.4% $ 13,210,000 $ 12,916,183 97.8% $ (5,048,576) -39.1%
Restricted Institutional Grants $ 5,978,380 $ 6,816,692 114.0% $ 3,306,747 $ 4,795,006 145.0% $ 2,021,686 42.2% State Student Grants 3,241,460 3,380,547 104.3% 3,250,000 3,170,540 97.6% 210,007 6.6% Total $ 9,219,840 $ 10,197,239 110.6% $ 6,556,747 $ 7,965,546 121.5% $ 2,231,693 28.0%
TOTAL EXPENDITURES $ 135,599,780 $ 127,099,013 93.7% $ 130,516,449 $ 124,905,652 95.7% $ 2,193,361 1.8% SCHEDULE B
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY FOR THE PERIOD ENDING JUNE 30, 2019 AND JUNE 30, 2018
JUNE FY19 JUNE FY18 Percent Percent Percent Budget Year to date of Budget Budget Year to date of Budget $ Change Change
EDUCATION AND GENERAL Salaries & Wages Faculty $ 18,078,150 $ 16,957,526 93.8% $ 17,998,337 $ 16,726,909 92.9% $ 230,618 1.4% Adjunct Faculty 10,000,000 10,010,222 100.1% 10,000,000 10,348,349 103.5% (338,127) -3.3% Professional 10,337,866 10,372,522 100.3% 9,632,198 11,237,189 116.7% (864,668) -7.7% Classified Exempt 4,955,733 3,388,316 68.4% 4,800,733 3, 503,949 73.0% (115,633) -3.3% Classified Hourly 15,693,153 16,735,328 106.6% 15,374,028 14,464,957 94.1% 2,270,371 15.7% TOTAL $ 59,064,902 $ 57,463,914 97.3% $ 57,805,296 $ 56,281,353 97.4% $ 1,182,562 2.1% MONTH ENDING JUNE 2019 Staff Benefits $ 21,492,788 $ 21,396,530 99.6% $ 21,015,421 $ 20,602,185 98.0% 794,344 3.9% Professional Services 2,848,500 2, 360,675 82.9% 2,399,350 2, 266,273 94.5% 94,402 4.2% Operating Services 16,666,550 14,722,615 88.3% 17,173,135 13,503,104 78.6% 1,219,511 9.0% Travel 683,700 482,295 70.5% 443,700 488,309 110.1% (6,015) -1.2% Utilities 1,739,500 1, 567,467 90.1% 1,745,700 1, 511,543 86.6% 55,924 3.7% Tuition Waivers 4,074,000 3, 917,188 96.2% 3,720,000 3,815,692 102.6% 101,496 2.7% Scholarships 4,795,000 4,712,556 98.3% 4,567,500 4,933,363 108.0% (220,807) -4.5% Furniture & Equipment 6,015,000 2, 410,927 40.1% 1,879,600 622,101 33.1% 1,788,826 287.5% TOTAL $ 117,379,940 $ 109,034,166 92.9% $ 110,749,702 $ 104,023,923 93.9% $ 5,010,244 4.8%
STUDENT ACTIVITIES Salaries & Wages Professional $ 220,000 $ 279,813 127.2% $ 598,300 $ 512,334 85.6% $ (232,520) -45.4% Classified Hourly 1,100,000 1,002,165 91.1% 636,900 675,270 106.0% 326,895 48.4% Total Salaries & Wages $ 1,320,000 $ 1,281,978 97.1% $ 1,235,200 $ 1,187,604 96.1% $ 94,375 7.9%
Staff Benefits $ 500,000 $ 492,943 98.6% $ 694,800 $ 446,883 64.3% $ 46,060 10.3% Professional Services 90,000 63,949 71.1% 59,319 85,022 143.3% (21,072) -24.8% Operating Services 564,000 750,415 133.1% 474,387 413,944 87.3% 336,471 81.3% Travel 75,000 72,723 97.0% 40,000 57,385 143.5% 15,338 26.7% Furniture & Equipment 1,700,000 202,461 11.9% 12,845 15,339 119.4% 187,122 1219.9% Items for Resale 51,000 28,340 55.6% 128,449 34,846 27.1% (6,506) -18.7% TOTAL $ 4,300,000 $ 2,892,810 67.3% $ 2,645,000 $ 2,241,022 84.7% $ 651,788 29.1%
OTHER AUXILIARY ENTERPRISES Salaries & Wages Professional $ 60,000 $ 62,220 103.7% $ 107,726 $ 57,043 53.0% $ 5,177 9.1% Adjunct Faculty 175,000 225,137 128.6% 167,786 240,783 143.5% (15,645) -6.5% Classified Hourly 300,000 302,826 100.9% 271,752 290,517 106.9% 12,309 4.2% Total Salaries & Wages $ 535,000 $ 590,183 110.3% $ 547,264 $ 588,343 107.5% $ 1,840 0.3%
Staff Benefits $ 90,000 $ 84,417 93.8% $ 87,735 $ 100,749 114.8% $ (16,332) -16.2% Professional Services 340,000 514,746 151.4% 115,010 362,588 315.3% 152,158 42.0% Operating Services 1,550,000 1,921,495 124.0% 1,238,273 1, 304,543 105.4% 616,952 47.3% Travel 50,000 28,921 57.8% - 32,877 0.0% (3,956) -12.0% Utilities 650,000 629,713 96.9% 750,000 653,382 87.1% (23,669) -3.6% Scholarship & Refunds 4,000 7,175 179.4% - 4, 340 0.0% 2,835 65.3% Bond Principal and Expense 1,450,000 1,071,261 73.9% 1,800,000 1, 120,222 62.2% (48,961) -4.4% Furniture & Equipment 30,000 126,886 423.0% 25,725 12,512 48.6% 114,374 914.1% Items for Resale 1,000 - 0.0% 993 1, 677 168.8% (1,677) -100.0% TOTAL $ 4,700,000 $ 4,974,798 105.8% $ 4,565,000 $ 4,181,233 91.6% $ 793,565 19.0% Back to Agenda Item
TULSA COMMUNITY COLLEGE
FINANCIAL REPORT
MONTH ENDING JULY 2019 SCHEDULE A
TULSA COMMUNITY COLLEGE STATEMENT OF REVENUE AND EXPENDITURES COMPARISON FOR THE PERIOD ENDING JULY 31, 2019 AND JULY 31, 2018 JULY FY20 JULY FY19 Percent Percent Percent Budget Year to date of Budget Budget Year to date of Budget $ Change Change Revenue Education & General State Appropriations $ 30,687,987 $ 2,297,660 7.5% $ 28,472,980 $ 2,248,824 7.9% $ 48,836 2.2% Revolving Fund 2,443,055 738,001 30.2% 2,420,770 596,906 24.7% 141,095 23.6% Resident Tuition 31,303,381 13,194,020 42.1% 30,907,268 12,266,783 39.7% 927,237 7.6% Non-Resident Tuition 2,389,331 1,155,452 48.4% 2,338,686 1,120,683 47.9% 34,769 3.1% Student Fees 6,370,948 2,293,644 36.0% 6,492,984 2,130,012 32.8% 163,632 7.7% Local Appropriations 44,331,250 3,000,000 6.8% 42,330,000 2,500,000 5.9% 500,000 20.0% Total $ 117,525,952 $ 22,678,776 19.3% $ 112,962,688 $ 20,863,208 18.5% $ 1,815,568 8.7%
Auxiliary Enterprises Campus Store $ 575,000 $ 12,886 2.2% $ 600,000 $ 644,556 107.4% $ (631,671) -98.0% Student Activities 2,433,000 1,078,483 44.3% 2,509,935 794,183 31.6% 284,300 35.8% Other Auxiliary Enterprises 5,650,750 1,421,309 25.2% 4,790,065 1,046,961 21.9% 374,348 35.8% Total $ 8,658,750 $ 2,512,678 29.0% $ 7,900,000 $ 2,485,701 31.5% $ 26,977 1.1%
Restricted Institutional Grants $ 5,939,000 $ 279,801 4.7% $ 5,978,380 $ - 0.0% $ 279,801 100.0% State Student Grants 4,092,000 (2,628) -0.1% 3,241,460 200,452 6.2% (203,080) -101.3% Total $ 10,031,000 $ 277,173 2.8% $ 9,219,840 $ 200,452 2.2% $ 76,721 38.3%
Capital Construction - State (295) $ 2,075,000 $ 107,189 5.2% $ 1,325,000 $ 71,103 5.4% $ 36,086 50.8% Construction - Non State (483) 13,000,000 485,347 3.7% 10,000,000 - 0.0% 485,347 100.0% Total $ 15,075,000 $ 592,536 3.9% $ 11,325,000 $ 71,103 0.6% $ 521,433 733.3%
TOTAL REVENUE $ 151,290,702 $ 26,061,162 17.2% $ 141,407,528 $ 23,620,464 16.7% $ 2,440,699 10.3%
Expenditures Education & General Instruction $ 48,696,335 $ 1,900,141 4.6% $ 50,540,904 $ 1,795,900 3.6% $ 104,242 5.8% Public Service 689,779 $ 9,419 1.4% 646,147 9,680 1.5% (261) -2.7% Academic Support 20,291,648 $ 1,306,054 5.8% 19,834,795 1,148,982 5.8% 157,072 13.7% Student Services 11,691,336 $ 658,005 4.5% 9,726,738 662,545 6.8% (4,540) -0.7% Institutional Support 12,795,834 $ 1,488,970 11.3% 12,237,837 932,180 7.6% 556,791 59.7% Operation/ Maintenance of Plant 15,760,627 $ 599,454 3.6% 15,524,519 687,028 4.4% (87,574) -12.7% Tuition Waivers 4,400,000 $ 190,592 4.3% 4,074,000 66,381 1.6% 124,211 187.1% Scholarships 5,100,000 $ 17,145 0.3% 4,795,000 40,533 0.8% (23,388) -57.7% Total $ 119,425,559 $ 6,169,782 5.2% $ 117,379,940 $ 5,343,229 4.6% $ 826,553 15.5%
Auxiliary Enterprises Campus Store $ 131,250 $ 21,873 16.7% $ 131,350 $ - 0.0% $ 21,873 100.0% Student Activities 4,513,000 173,696 3.8% 4,209,935 91,953 2.2% 81,743 88.9% Other Auxiliary Enterprises 8,310,750 173,269 2.1% 4,658,715 193,576 4.2% (20,307) -10.5% Total $ 12,955,000 $ 368,839 2.8% $ 9,000,000 $ 285,529 3.2% $ 83,310 29.2%
Restricted Institutional Grants $ 5,939,000 $ 270,020 4.5% $ 5,978,380 $ 220,605 3.7% $ 49,414 22.4% State Student Grants 4,092,000 30,241 0.7% 3,241,460 5,677 0.2% 24,564 432.7% Total $ 10,031,000 $ 300,261 3.0% $ 9,219,840 $ 226,282 2.5% $ 73,978 32.7%
Capital Construction - State (295) $ 2,075,000 $ 40,689 2.0% $ 1,325,000 $ 15,757 1.2% $ 24,932 158.2% Construction - Non State (483) 13,000,000 1,187,287 9.1% 10,000,000 - 0.0% 1,187,287 100.0% Total $ 15,075,000 $ 1,227,976 8.1% $ 11,325,000 $ 15,757 0.1% $ 1,212,220 7693.5%
TOTAL EXPENDITURES $ 157,486,559 $ 8,066,857 5.1% $ 146,924,780 $ 5,870,796 4.0% $ 2,196,061 37.4% SCHEDULE B
TULSA COMMUNITY COLLEGE EXPENDITURE SUMMARY BY CATEGORY FOR THE PERIOD ENDING JULY 31, 2019 AND JULY 31, 2018 JULY FY20 JULY FY19 Percent Percent Percent Budget Year to date of Budget Budget Year to date of Budget $ Change Change
EDUCATION AND GENERAL Salaries & Wages Faculty $ 19,704,985 $ 35,568 0.2% $ 18,078,150 $ 7,663 0.0% $ 27,905 364.1% Adjunct Faculty 10,100,000 1,138,908 11.3% 10,000,000 1, 112,938 11.1% 25,970 2.3% Professional 11,847,285 923,180 7.8% 10,337,866 882,012 8.5% 41,168 4.7% Classified Exempt 5,315,122 215,283 4.1% 4,955,733 208,731 4.2% 6,553 3.1% Classified Hourly 16,831,220 696,447 4.1% 15,693,153 563,993 3.6% 132,454 23.5% TOTAL $ 63,798,612 $ 3,009,385 4.7% $ 59,064,902 $ 2,775,336 4.7% $ 234,049 8.4% MONTH ENDING JUNE 2019 Staff Benefits $ 23,074,448 $ 1,365,008 5.9% $ 21,492,788 $ 919,166 4.3% 445,841 48.5% Professional Services 2,783,700 115,440 4.1% 2,848,500 27,407 1.0% 88,033 321.2% Operating Services 17,107,400 1,384,043 8.1% 16,666,550 1, 373,186 8.2% 10,857 0.8% Travel 586,400 4, 567 0.8% 683,700 24,446 3.6% (19,879) -81.3% Utilities 1,700,000 - 0.0% 1,739,500 31,474 1.8% (31,474) -100.0% Tuition Waivers 4,400,000 190,592 4.3% 4,074,000 66,381 1.6% 124,211 187.1% Scholarships 5,100,000 17,145 0.3% 4,795,000 40,533 0.8% (23,388) -57.7% Furniture & Equipment 875,000 83,602 9.6% 6,015,000 85,300 1.4% (1,698) -2.0% TOTAL $ 119,425,560 $ 6,169,782 5.2% $ 117,379,940 $ 5,343,229 4.6% $ 826,553 15.5%
CAMPUS STORE Bond Principal and Expense 131,250 21,873 16.7% - - 0.0% 21,873 100.0% TOTAL $ 131,250 $ 21,873 16.7% $ - $ - 0.0% $ 21,873 100.0%
STUDENT ACTIVITIES Salaries & Wages Professional $ 241,000 $ 24,046 10.0% $ 220,000 $ 31,713 14.4% $ (7,667) -24.2% Classified Hourly 1,150,000 42,671 3.7% 1,100,000 25,493 2.3% 17,178 67.4% Total Salaries & Wages $ 1,391,000 $ 66,717 4.8% $ 1,320,000 $ 57,206 4.3% $ 9,511 16.6%
Staff Benefits $ 592,000 $ 27,226 4.6% $ 500,000 $ 24,392 4.9% $ 2,834 11.6% Professional Services 85,000 - 0.0% 90,000 - 0.0% - 0.0% Operating Services 545,000 22,121 4.1% 564,000 10,316 1.8% 11,805 114.4% Travel 70,000 - 0.0% 75,000 39 0.1% (39) -100.0% Furniture & Equipment 1,780,000 58,031 3.3% 1,700,000 - 0.0% 58,031 100.0% Items for Resale 50,000 (400) -0.8% 51,000 - 0.0% (400) 100.0% TOTAL $ 4,513,000 $ 173,696 3.8% $ 4,300,000 $ 91,953 2.1% $ 81,743 88.9%
OTHER AUXILIARY ENTERPRISES Salaries & Wages Professional $ 70,000 $ 11,461 16.4% $ 60,000 $ 5,083 8.5% $ 6,377 125.5% Adjunct Faculty 200,000 36,003 18.0% 175,000 20,572 11.8% 15,431 75.0% Classified Hourly 300,000 13,220 4.4% 300,000 14,693 4.9% (1,473) -10.0% Total Salaries & Wages $ 570,000 $ 60,684 10.6% $ 535,000 $ 40,348 7.5% $ 20,336 50.4%
Staff Benefits $ 100,000 $ 8,338 8.3% $ 90,000 $ 6,435 7.1% $ 1,903 29.6% Professional Services 500,000 4,533 0.9% 340,000 1, 224 0.4% 3,309 270.3% Operating Services 2,500,000 55,058 2.2% 1,550,000 89,557 5.8% (34,500) -38.5% Travel 100,000 15 0.0% 50,000 - 0.0% 15 100.0% Utilities 650,000 (1,731) -0.3% 650,000 12,240 1.9% (13,971) -114.1% Scholarship & Refunds 10,000 50 0.5% 4,000 - 0.0% 50 100.0% Bond Principal and Expense 1,115,000 21,873 2.0% 1,450,000 43,771 3.0% (21,898) -50.0% Furniture & Equipment 2,764,750 24,450 0.9% 30,000 - 0.0% 24,450 100.0% Items for Resale 1,000 - 0.0% 1,000 - 0.0% - 0.0% TOTAL $ 8,310,750 $ 173,269 2.1% $ 4,700,000 $ 193,575 4.1% $ (20,306) -10.5%