TCC Board of Regents Minutes August 15, 2019
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TULSA COMMUNITY COLLEGE Tulsa Community College Regular Meeting of the Board of Regents MINUTES The regular meeting of the Board of Regents of Tulsa Community College was held on August 15, 2019, at 3:00 p.m. at Northeast Campus. Board Members Present: Paul Cornell, Caron Lawhorn, Ron Looney, and Wesley Mitchell, and William McKamey Board Members Absent: Samuel Combs and Robin Ballenger Others Present: President Goodson Clerk for the Board College Administrators Faculty Staff Students CALL TO ORDER Vice Chair, Wesley Mitchell, called the meeting to order at 3:00 p.m. President Goodson confirmed compliance with the Open Meetings Act. ROLL CALL The clerk called the roll and the meeting proceeded with a quorum. APPROVAL OF THE MINUTES A motion was made by Regent Lawhorn and seconded by Regent Cornell to approve the minutes for the regular meeting of the Tulsa Community College Board of Regents held on Thursday, June 20, 2019 as presented. The Chair called for a vote. Motion carried unanimously by voice vote. CARRYOVER ITEMS There were no carryover items. STUDENT SUCCESS UPDATE Introduction by Eunice Tarver, Provost and Associate Vice President of Diversity and Inclusion and Joseph Schnetzer, TRIO-SSS Program Director 1. TRIO Student Support Services After Provost Tarver’s introduction, Mr. Schnetzer introduced three students who benefit from the TRIO Student Support Services Federal Program, which provides outreach and services for individuals with disadvantaged backgrounds. Services include personalized tutoring, student success workshops, personalized counseling, development of SMART goals and a personalized education plan. The program also provides a sense of belonging for the students and relationship building. The College’s TRIO-SSS program has proven successful with persistence from fall- to-fall, students in good standing, the completion rate (diploma or certificate), and both the completion with a degree or certificate and the transfer to a four-year institution exceeding requirements. Each student provided a personal testimony on how TRIO has influenced their lives. ACADEMIC AFFAIRS AND STUDENT SUCCESS COMMITTEE REPORT Presented by Regent Mitchell 1. Overview of Committee Meeting Topics Regent Mitchell mentioned topics from the August Committee meeting, which included committee responsibilities, a student and Academic Affairs projects update, and Key Performance Indicators. COMMUNITY RELATIONS COMMITTEE REPORT Presented by Regent Lawhorn 1. Overview of Committee Meeting Topics Regent Lawhorn mentioned topics from the August Committee meeting. Topics included a state and federal legislative update and the 50th Anniversary celebration and exhibit. Tulsa Community College Board of Regents Minutes for the Regular Meeting on August 15, 2019 Page 2 of 8 PERSONNEL REPORT Presented by President Goodson 1. Information Items President Goodson recognized recently appointed professional faculty and staff in attendance. Brent Anderson, Controller, CC Kristi Brown, Assistant Controller, CC Katie Johnson, Asst. Professor, Chemistry, NEC Stephanie McGlothlin, Asst. Professor, Biology, SEC Gary O’Mealey, Asst. Professor, Biology, MC Odilia Osakwe, Asst. Professor, Chemistry, SEC David Paige, Asst. Professor, Mathematics, MC Marissa Wolfe, Asst. Professor, Mathematics, NEC David Chandler, Asst. Professor, English, WC Shawna Blake, Asst. Professor, Communication, MC Laura Garrett, Asst. Professor, Psychology, SEC John Mikolajcik, Asst. Professor, Communication, SEC Natalie Schuster, Asst. Professor, History, NEC Jamie Smith, Asst. Professor, Political Science, SEC Faith (April) Williams, Asst. Professor, English, SEC Michelle Yarbrough, Asst. Professor, English, SEC Angela Elmore, Asst. Professor, School of Nursing, MC Christie Jones, Asst. Professor, School of Nursing, MC Tyler Griese, Asst. Professor, Art, SEC Emily Westerfield, Asst. Professor, Costume Design, SEC Andrew Dyke, Asst. Professor, Aviation, Engineering, Riverside Anass Nassef, Asst. Professor, Aviation, Engineering, NEC Each new faculty member completes a three-year program in the Academy for Teaching Excellence to orient him or her to the College and instructional techniques. 2. Consent Agenda Appointments of full-time faculty and full-time professional staff at a pay grade 18 and above made since the last meeting of the Board of Regents of Tulsa Community College. Retirements of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College. Resignations of full-time faculty and professional employees submitted since the last meeting of the Board of Regents of Tulsa Community College. Tulsa Community College Board of Regents Minutes for the Regular Meeting on August 15, 2019 Page 3 of 8 A motion was made by Regent McKamey and seconded by Regent Cornell to approve the personnel consent agenda. The Chair called for a vote. Motion carried unanimously by voice vote. FACILITIES & SAFETY COMMITTEE REPORT Presented by Regent McKamey 1. Overview of Committee Meeting Topics Regent McKamey noted several updates. The Southeast Campus Student Success and Career Center is open. Planning for the West Campus Student Success Center is in progress. The Conference Center Move is progressing. The Metro Campus Chemistry and Biology Lab Remodel will open on the first day of classes. 2. Recommendation for Approval to Rename the Nate Waters Physical Therapy Lab Classroom 127 The Facilities & Safety Committee recommended approval to rename Classroom 127 of the Nate Waters Physical Therapy Lab the “Suzanne Reese PT Lab Classroom.” A motion was made by the Facilities & Safety Committee to approve the renaming of the classroom. No second was needed. Motion carried unanimously by voice vote. FINANCE, RISK AND AUDIT COMMITTEE REPORT Presented by Regent Cornell 1. Purchase Item Agreements over $50,000 1.1 State of Oklahoma Financial Systems Authorization was requested to renew an agreement with the State of Oklahoma Office of Management and Enterprise Services (Oklahoma City, OK) in the amount of $67,320 to license monthly access to the State’s CORE financial systems. In addition to financial reporting, the system is used to transmit payroll and vendor payments to the State for payment processing. The purchase is required by the State Office; therefore, it was not competitively bidden. The purchase will be funded from the general budget. Tulsa Community College Board of Regents Minutes for the Regular Meeting on August 15, 2019 Page 4 of 8 A motion was made by the Finance, Risk and Audit Committee to approve the purchase of State of Oklahoma financial systems. No second was needed. Motion carried unanimously by voice vote. 1.2 Student Information System Software Authorization was requested to contract with Ellucian Company LP (Fairfax, VA) in the amount of $134,420 to license student information system software to be used by Continuing Education. This software will replace Augusoft Lumens software currently in use. The amount requested includes annual licensing fees and implementation costs. The purchase is software as a service that is not subject to bid requirements. However, it is an additional module for the College’s Enterprise Resource Planning (ERP) system that was competitively bidden. The purchase will be funded from the auxiliary budget. A motion was made by the Finance, Risk and Audit Committee to approve the purchase of student information systems software. No second was needed. Motion carried unanimously by voice vote. 1.3 Safety & Security Window Film Authorization was requested to contract with 51 Wraps (Tulsa, OK) in the amount of $136,959 to install 3M Ultra S800 impact resistant window film on interior and exterior windows in the Southeast Campus Student Success Center. The purchase is considered sole source because the 3M product is the only film which could be identified which meets Federal safety requirements, and 51 Wraps is the authorized dealer and only certified installer for this area. The purchase will be funded from the general budget. A motion was made by the Finance, Risk and Audit Committee to approve the purchase of safety and security window film. No second was needed. Motion carried unanimously by voice vote. 1.4 Ratification for Professional Services Authorization was requested to ratify a contract with Keppler Speakers (Arlington, VA) in the amount of $50,000 to procure a speaker for the 50th Anniversary Gala Dinner on September 26, 2020 at Cox Business Center. The speaker of interest is Soledad O’Brien. Professional services are not subject to bid requirements. The purchase will be funded from the general budget. A motion was made by the Finance, Risk and Audit Committee to approve the ratification for the purchase of professional services. No second was needed. Motion carried unanimously by voice vote. Tulsa Community College Board of Regents Minutes for the Regular Meeting on August 15, 2019 Page 5 of 8 2. Recommendation to Approve the Implementation and/or Renewal of Employee and Retiree Insurance Benefits and Premiums The Finance, Risk & Audit Committee recommended approval of the implementation and/or renewal of employee and retiree insurance benefits and premiums. Renewal of Employee Group Medical Insurance Renewal of Employee Dental Insurance Renewal of Employee Vision Insurance Renewal of Employee Group Life and Accidental Death Insurance Renewal of Employee Voluntary Life Insurance (20/40) Renewal of Employee Supplemental Life and AD&D Insurance Renewal of Employee Long-Term