Town Council Meeting 8th January 2015

STOCKSBRIDGE TOWN COUNCIL

Minutes of a meeting of the Stocksbridge Town Council, held in the Council Chamber, Town Hall, The ARC, Stocksbridge on Thursday, 8th January 2015

PRESENT : Cllr. N J Owen (Chair) ; Cllrs. J Clarkson, P E Jagger and H Hanson

IN ATTENDANCE: M Dransfield and A Holmes, Dransfield Properties Ltd – Item 228

2 Members of the Public

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226. To Receive Chairman’s Remarks and Apologies for Absence Apologies for Absence were received from Cllr. C Ward, S C Abrahams, M C Brelsford and A E Brelsford.

The Chairman noted receipt of correspondence from M Thomas, Corporate Affairs Manager, Tesco North regarding the proposed Stocksbridge store on the Fox Valley development, copies of which had been previously circulated to members’. The Chairman requested that this item be discussed in Part 2 of the meeting and informed members of the public present that they would be required to leave the meeting for this item.

227. Public Questions and Petitions Two members of the public were in attendance to enquire if the Town Council had received a response to their request for a grit bin to be re-allocated back to the site at Broomfield Court. They had now experienced not having a bin over the recent snow/ice conditions, noting that Streets Ahead had been to the site to re-fill the bin which had been removed and they had not been advised of the fact. Cllr. NJO advised that the Town Council had received no response but that Bradfield Parish Council had had a good result following holding SCC to account during the recent bad weather conditions and that SCC had subsequently re-instated gritting in all areas and were to continue to review the situation. Cllr. JC requested that the Town Council write to Cllr. J Dore requesting that a thorough review of grit bins be undertaken. The members of the public also requested guidance on the litter situation on Broomfield Road, noting that SCC had been to clear the area but had not cleared everywhere and asking who the land belonged to. Litter was becoming a problem from the Youth Centre right around to the allotment site. Councillors noted that some of the land belonged to Stocksbridge Park F.C. but that the land from electricity sub station to the allotments belonged to SCC and undertook to write to request that the area be cleared as a matter of urgency. The members of the public noted that they had already raised the issue with Cllr. J Scott but it had clearly been forgotten.

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Town Council Meeting 8th January 2015

228. Exclusion of the Press and Public Proposed by Cllr. N J Owen, seconded by Cllr. J Clarkson and RESOLVED:- That under the Public Bodies (Admission to Meetings) Act 1960, members of the press and public are excluded for the following item of business as the Council considers that the nature of the business to be transacted is prejudicial to the public interest.

The Chairman welcomed M Dransfield and A Holmes to the meeting who had undertaken, at short notice, to attend in order to update Councillors on the Tesco situation following the announcement made today that they would not be going ahead with the new store in Stocksbridge development.

MD stated that the scheme would still go ahead and he viewed the latest developments as an opportunity. The partnership with Tesco had been very good and they have injected a lot of money into Stocksbridge and he sympathised with the financial position they were faced with. Everything is on programme to complete early 2016. The Chairman and Councillors thanked both MD and AH for attending the meeting at such short notice stating that they were fully behind the plans.

229. Declarations of Interest Cllr. J Clarkson declared an interest in agenda item 11 – To Consider Planning Applications and receive the Decisions of the City Council North West Planning Board.

230. To Approve as a True and Correct Record the Minutes of the Meeting of the Town Council held on 11th December 2014 Minutes of the Town Council meeting held on 11th December 2014, copies of which had been circulated prior to the meeting were taken as read. Proposed by Cllr. H Hanson, seconded by Cllr. N J Owen and RESOLVED:- That the minutes be confirmed and signed by the Chairman.

231. To Receive Remarks from the Minutes of the Town Council meeting held on 11th December 2014 With reference to item 200 first paragraph – Complaints Process. The Clerk reported that she had attended a meeting with D Ross and D Morton, Parish Council and had had sight of a new joint complaints process to be introduced. Under the new process statements would be requested from all parties involved and all would be included in meetings. Cllr. PEJ welcomed the news noting that it was basic openness and to have meetings without the complainant was not satisfactory, both sides needed to be heard.

232. To Receive and Approve Balances and Comparison of Spending Against Budget The Clerk reported that the details of the Balances & Comparison of Spending Against Budget had been previously circulated. Proposed by Cllr. J Clarkson, seconded by Cllr. P E Jagger and RESOLVED:- That the Town Council accept details of the balances and comparison of spending against budget for December 2014 as supplied by the Clerk.

233. Community Group The Clerk reported that she had received a copy of the Bolsterstone Community Group Newsletter (Winter) 2014. This correspondence was noted.

234. Stocksbridge Tennis Club The Clerk reported that she had received correspondence from Stocksbridge Tennis Club thanking the Town Council for the grant funding awarded and noting that, as suggested, they would be contacting other Town/Parish Councils in the area to request grant assistance. This correspondence was noted.

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Town Council Meeting 8th January 2015

235. Local Councils Associations The Clerk reported that she had received correspondence from the Yorkshire Local Councils Associations including:- - White Rose Update, December 2014, copies of which had been previously circulated to members’ - Information regarding the new Local Council Award Scheme 2015 following a review of the Quality Scheme. The Clerk noted that she would apply for the Foundation level as offered free of charge to Councils already holding Quality status, and undertook to look into the requirements for the Quality and Quality Gold status to put to a future meeting. This correspondence was noted.

236. Yorkshire Water The Clerk reported that she had received correspondence from Yorkshire Water advising of a reduction in water bills by approximately 3% between 2015 and 2020 plus investment to improve the provision of water/sewerage/drainage systems. Copies of this correspondence had been previously circulated to members’.

237. National Park Authority The Clerk reported that she had received correspondence from the Peak District National Park Authority a copy of their Christmas Bulletin, December 2014. This correspondence was noted.

238. Streets Ahead/Amey The Clerk reported that she had received correspondence from V Varnam enclosing an update on the current position in active zones and a summary of works in future zones plus information on the installation process for new street lights. Copies of this correspondence had been previously circulated to members’.

239. Village Community Association The Clerk reported that she had received correspondence from Deepcar Village Community Association advising that the new boiler had now been fitted in Deepcar Village Hall. Copies of this correspondence had been previously circulated to members’.

240. SYPTE The Clerk reported that she had received from SYPTE a copy of their first E-Newsletter informing of the latest transport news. Copies of this correspondence had been previously circulated to members’.

The Clerk reported that she had also received correspondence from SYPTE advising of their budget proposals for 2015/16 approved at the Sheffield City Region Combined Authority meeting on 5th January 2015. Copies of this correspondence had been previously circulated to members’.

241. Clerks & Councils Direct The Clerk reported that she had received a copy of Clerks & Councils Direct, Issue 97, January 2015. This correspondence was noted.

242. North Neighbourhood Action Group The Clerk reported that she had received minutes of the North Neighbourhood Action Group meeting held on 13th November including an Activity Plan and also the agenda for the meeting to be held on 8th January 2015. Copies of this correspondence had been previously circulated to members’.

243. Streets Ahead/Amey The Clerk reported that at her monthy meeting with V Varnam she had been advised that the roads shows for the Stocksbridge area would be taking place on 27th and 29th January utilising the car parks at the Silver Fox, Leisure Centre, Whitwell Community Centre or Red Grouse, the Co-op and Stubbin Community Centre. Works would commence, weather permitting, mid-February on street lighting and kerbing. Amey would be having an office in the STEP Business Centre for the public to voice any issues. VV had undertaken to provide the Clerk with printed information once this was available.

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Town Council Meeting 8th January 2015

Cllr. PEJ noted that there would be issues with parking once the works commenced particularly on Road as there was nowhere else to park. There would also be noise issues as much of the work would be undertaken overnight. Cllr. PEJ felt it would be prudent to put an article in Look Local asking that residents be patient whilst the works were ongoing. Cllr. PEJ also noted his concerns that the stretch of Manchester Road through the Bitholmes was to be undertaken prior to the Bloors Homes development and the relocation of the sewage works, which would mean that the road would have to be done again and requested that A Skyes be invited to a future meeting to update members’ on progress.

244. Fire & Rescue Authority The Clerk reported that she had received from the South Yorkshire Fire & Rescue Authority a copy of their monthly report for January 2015, copies of which had been previously circulated to members’.

245. Stocksbridge Community Care Group The Clerk reported that she had received correspondence from Stocksbridge Community Care Group thanking the Town Council for their contributions to their funding and reporting a successful year supporting the needs of the vulnerable and disabled elderly within the Town. The Group was hopeful that this would continue in 2015 with support from the Town Council and other charities. This correspondence was noted.

The Clerk noted that she would add this item to the Finance Committee meeting for further discussion and recommendation.

246. To Receive Verbal Reports from Members’ a) Cllr. PEJ reported that he was involved in ongoing discussions with Bolsterstone Community Group. b) Cllr. JC advised that he had been involved with case work in Wharncliffe Woods with continued reports of quad bikes/motorcycle issues and had held a meeting with the Police. The Police and Crime Commissioner would be attending a meeting at The Venue on 28th January and he would put pressure on to try to resolve the matter. Cllr. JC reported that there were increasing issues regarding fly tipping at Morehall and anti-social behaviour issues on Truman Grove. The Clerk undertook to write to SCC to report the fly tipping/litter issues at Morehall, Victoria Road and the allotments and include the item on the agenda of the next Recreation and Environment Committee for further discussion and recommendation. c) Cllr. HH noted the recent death of a local resident, Ron Foster.

247. To Receive a Verbal Report from the Mayor The Mayor, Cllr. N J Owen reported that he had attended the following events since the last meeting:- 21st December – Town Council Christmas Carol Concert which had been a very good evening

248. To Consider Planning Applications and Receive the Decisions of the Sheffield City Council North West Planning Board 14/04229/FUL Hollin Busk Farm, Hollin Busk Conversion of existing stable to form Lane, Stocksbridge additional habitable living accommodation, erection of stable block and provision of ménage (Re-submission of 14/02264/FUL). The above planning application had been discussed at the Recreation and Environment Committee meeting and comments forwarded to SCC Planning Department.

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Town Council Meeting 8th January 2015

14/04507/COND Stocksbridge Furnishing 610-614 Application to approve details in relation Manchester Road, Stocksbridge to Condition No(s) 3. Car parking provision, 4. Sound insulation measures, 5. Staircase treads, 6. Landscaping, 7. External materials; relating to planning permission no. 12/01676/FUL. 14/04535/COND Land off Manchester Road and Application to approve details in relation Rear of 726 to 796 Manchester to condition numbers 22. Travel Plan and Road (Part of Site A TATA Works) 43. Acoustic Report of planning Site 2, Site of TATA Hunshelf permission 12/02926/FUL. Road, Stocksbridge 14/04134/FUL Unsliven Bridge Farm, Unsliven Renovation of farmhouse and Road, Stocksbridge outbuildings, and conversion to form 3 residential units. 14/04135/LBC Unsliven Bridge Farm, Unsliven Renovation of farmhouse and Road, Stocksbridge outbuildings, and conversion to form 3 residential units. 14/04688/NMA Land and buildings including Application to allow minor Corus and Outokumpu Works amendments to the drawings to reflect off Ford Lane and Hunshelf Road minor alterations to the scheme Stocksbridge (amendments to previously approved scheme 11/02480/FUL). 14/04294/FUL 36 Pot House Lane, Stocksbridge Erection of front porch to dwellinghouse.

249. Planning Applications - Decisions The undermentioned planning application has been Granted Conditionally:- 14/04118/FUL 16 McIntyre Road, Stocksbridge Demolition of existing garage, erection of two-storey side extension, replacement of doors and windows and rendering to the dwellinghouse. 14/03959/FUL 63 Haywood Avenue, Deepcar Two-storey side/rear and single-storey first-floor rear exentions to dwellinghouse.

250. Recreation & Environment Committee Members discussed notes of the Meeting of the Recreation and Environment Committee of the Town Council, held on 6th January 2015, copies of which were tabled at the meeting. Proposed by Cllr. N J Owen, seconded by Cllr. H Hanson and RESOLVED:- (i) That the report of the Recreation and Environment Committee be accepted.

With reference to item 7 – Wharncliffe Woods. The Clerk reported that she had received correspondence from Angela Smith MP and S Wilson noting the email correspondence between the Town Council and Public Rights of Way regarding quad bikes/motorcycle users in Wharncliffe Woods. S Wilson had suggested that Cllrs. R Crowther and P Wood take up this matter with SCC officers who are best placed to liaise with others to install necessary signage. A Smith MP also noted that this was a serious issue and she would be happy to take up the concerns of the Town Council if they formally requested her to do so. This correspondence was noted.

251. Finance Committee Members discussed notes of the Meeting of the Finance Committee of the Town Council, held on 6th January 2015, copies of which were tabled at the meeting.

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Town Council Meeting 8th January 2015

Proposed by Cllr. N J Owen, seconded by Cllr. H Hanson and RESOLVED:- (i) That the report of the Finance Committee be accepted. (ii) That a grant of £2,000 be awarded to Valley Recreational Activity Community Project towards the costs of Reminiscence Therapy Sessions. £1,000 to be taken from the 2014/15 Grants budget and £1,000 to be taken from the Grants budget for 2015/16.

252. Standing Orders The Clerk noted that this item had been referred from the last Town Council meeting in order that members would have sufficient time to peruse the amended Standing Orders fully prior to them being adopted. The Clerk noted that she had cross referenced the Standing Orders with those of the NALC model, thus making the new Standing Orders more robust. The Clerk also advised that under the new Standing Orders regarding Code of Conduct complaints, the Clerk was now required to inform the Council which had not been the case previously. Proposed by Cllr. P E Jagger, seconded by Cllr. J Clarkson and RESOLVED:- That the Town Council adopt the amended Standing Orders as tabled by the Clerk with immediate effect.

253. Accounts Proposed by Cllr. P E Jagger, seconded by Cllr. J Clarkson and RESOLVED:- (i) That the cheques be paid in settlement of the under mentioned accounts. Made Under Power Salaries/Tax/NI/Pensions £2858.13 LGA72(S111) Facility Maintenance Solutions Bolsterstone toilets water temp £ 10.00 PHA1936(S87) monitoring – Dec 2014 Facility Maintenance Solutions Supply/fit new ceiling fitting £ 80.00 “ Bolsterstone toilets Yorkshire Water Bolsterstone toilets supply £ 198.47 “ City Illuminations Ltd Hire/installation/dismantle of £24189.72 LGA72(S144) I M Warby Public Address system - £ 100.00 LGA72(S145) Christmas Market Look Local Christmas Advert £ 108.00 LGA72(S111) Sheffield Community Transport Valley React Project – t/port £ 106.00 LGA76(S19) Grant Sheffield Community Transport Valley React Project – t/port £ 112.00 “ Grant (ii) That cheques be paid in settlement of the undermentioned accounts in respect of The ARC:- NRC Services Ltd Cleaning – Dec 2014 £ 568.98 LGA72(S111) Facility Maintenance Solutions Water temp. monitoring –Dec £ 20.00 “ A W Electrics Sheffield Ltd Periodic electrical inspection/ £ 1279.20 “ emergency lighting inspection Micro Alarms Ltd Access control system service £ 90.00 “ Pollards Wholesale Ltd Refreshment supplies £ 52.67 “ Yorkshire Water ARC supply £ 164.43 “ (iii) That authority be given for Direct Debit payments made in January 2015:- Bolsterstone Toilets (STC) Business rates £ 53.00 LGA72(S111) ARC – Communal Area “ £ 495.00 “ ARC – Rooms 4 & 5 History Society £ 34.00 “ Moorepay Monthly charge - Dec £ 32.33 “ Moorepay Monthly charge - Jan £ 32.33 “ Moorepay Monthly charge £ 2.52 “

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Town Council Meeting 8th January 2015

(iv) That approval be given for cheques signed in settlement of the undermentioned accounts on the Clerks Petty Cash Account:- Viking Stationery £ 119.53 (v) That authority be given for the two new Councillors, C Ward and H Hanson to sign the Bank Mandate for HSBC and for the Clerk to undertake due process to facilitate this.

Chairman

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