YMCA CAMP HIGH HARBOUR SERVICES PARENTS CHECKLIST

This checklist is designed to help parents have everything in order before their camper arrives at camp on opening day. We suggest going over each item at least two weeks prior to the start of your camper’s session. If you have any questions, please call the camp office at (770) 532-2267.

IMPORTANT DATES TO REMEMBER

____ All fees are due by April 15th. ____ Open House for new campers is held in April. Call office for more details.

IMPORTANT FORMS FOR CAMP

____ 1 Health Form (four sides of ) •must be signed by a physician •a new health form must be completed each year ____ Copies of insurance card and prescription card must be attached to health form ____ 1 Medication List •any medications must be checked in with nurse ____ Directions to Camp

ARRIVAL AND DEPARTURE PROCEDURES

____ Arrival time for all campers is Sunday from 2:00 pm. - 4:00 p.m. ____ Departure time for all campers is Saturday from 10:00 a.m. – 11:00 a.m. ____ Boat departures must be cleared through the camp office by noon on Friday. ____Campstore balances must be paid on closing day. ____Any changes in arrival or departure of a camper must be cleared through the camp office.

Please Note: Campers or parents are not allowed into cabins prior to the check-in time. Due to the ongoing preparation for camp and fairness to all, this time is strictly enforced. We also ask that you stay in your vehicles until checked-in by a staff member.

IMPORTANT INFORMATION

IMPORTANT PHONE NUMBERS Gainesville Camp Services Office (770) 532-2267 - phone (770) 287-0852 - fax 1-800-954-5586 ESA - Fax on demand Lake Burton Office (706) 782-6311 Fax (706) 782-8407 Lake Allatoona Office (770) 966-9668 Fax (770) 966-9424

CAMPER MAIL All camper mail must have a cabin number and camper name (as in our system) to insure proper distribution and addressed as follows: (UPS and FedEx deliver to these addresses) We will not accept mail with postage due. Any mail coming after your camper leaves camp will be forwarded to your home address.

Lake Burton campers: Camper Name Cabin # High Harbour at Lake Burton 685 Camp Harbour Lane Clayton, GA 30525

Lake Allatoona campers: Cabin # High Harbour at Lake Allatoona 40 Old Sandtown Rd Cartersville, GA 30121

PACKAGES Due to the extremely large number of packages we receive daily, we are asking that parents no longer send of any size to camp. We have limited space to store things in the cabins. We have limited ability to dispose of boxes, and trash.

We will gladly accept an that is no larger than 12”x15”x3/4”, otherwise known as: • A USPS Bubble Mailer • UPS Size 5 Envelope • A FedEx Large Pak

Any packages received outside of these guidelines listed above will have a camp handling fee of $1.99 per package charged to your camper’s store account.

YMCA CAMP HIGH HARBOUR THINGS TO PACK LIST

Please TAPE ONE COPY TO THE of the or and RETAIN ONE COPY AT HOME.

We make every effort to return lost items by displaying all lost and found daily at lunch and dinner. PLEASE ALL ITEMS SENT TO CAMP with first and last names.

CLOTHING LIST ____10 Shirts or T-Shirts* ____7 pairs of Shorts ____2 pairs of Long Pants ____10 pairs of Underclothes ____10 pairs of Socks ____2 pairs of Sneakers ____1 Light Jacket ____1 Sweater or Sweatshirt ____2 Swimsuits (One pieces/tankinis preferred) ____2 Bath Towels ____1 Poncho or Raincoat ____2 Pairs of Pajamas Dress Code: Halter tops, tops, “spaghetti” strap tops or bikinis are NOT appropriate attire for camp. One piece bathing suits or tankinis preferred for females. Campers wearing inappropriate bathing suits will be asked to put on t-shirts or shorts. All sleeveless shirts must have shoulder straps at least 1 inch in width. The camp staff reserve the right to ask a camper to change any clothing deemed inappropriate.

BEDDING** ____1 Sleeping (a must for older Pathfinders, Trailblazers, Watersports, ALCs and LITs for Lake Burton campers; ALL campers at Lake Allatoona need a .) ____2-3 Sheets (a must; twin size - fitted or flat) ____1 Blankets ____1 Pillow ____1 Pillow **Campers are expected to sleep on sheets and make bed while in camp**

TRUNK SIZE recommendation: (Trunks are recommended but not required.) 15 inches or less in height.

OTHER ITEMS ____Shower caddy or bucket for toiletries ____Soap and Soap Dish ____Shampoo ____Wash Cloth ____Toothbrush and Paste ____Comb/Brush ____Flashlight with Batteries ____Bible ____Writing Materials* and Stamps ____Laundry Bag ____Sunscreen (a must)*

OPTIONAL EQUIPMENT ____Handkerchiefs ____Sun ____Compass ____Fishing Tackle ____Camera and Film ____Bug Repellent ____Hat* ____Canteen or Water ____Costumes for Skits and Theme Week

SPECIAL THINGS TO BRING FOR TRAILBLAZER CAMPERS ____Hiking Boots or High Top Sneakers ____Sleeping Bag (a must for WS/TB/ALC/LIT at Lake Burton; a must for ALL Lake Allatoona campers.) All other necessary equipment is supplied for campers. ____Flashlight (highly recommended)

IMPORTANT FORMS TO BRING TO CAMP ____ 1 Health form (four sides of paper) ____ 1 Medication List ____ Copy of Insurance/Prescription Cards

*Can be purchased at the Camp Store

DO NOT BRING TO CAMP •Food or cash (we do not have drink machines) •Spray Cans: roll-ons and liquids are preferred •Any device that can access the internet or social media: Cell phones, CD players, ipods, MP3, e-readers •Valuables - Jewelry, etc. •Knives, guns, fireworks etc. Bringing any of the items listed is STRICTLY against the policies of YMCA Camp High Harbour. Camp will not be held responsible for any of these items if brought to camp.

Name: ______D.O.B.: ______PLACE PICTURE Allergy to: ______HERE

Weight: ______lbs. Asthma: [ ] Yes (higher risk for a severe reaction) [ ] No

NOTE: Do not depend on antihistamines or inhalers (bronchodilators) to treat a severe reaction. USE EPINEPHRINE.

Extremely reactive to the following foods: ______THEREFORE: [ ] If checked, give epinephrine immediately for ANY symptoms if the allergen was likely eaten. [ ] If checked, give epinephrine immediately if the allergen was definitely eaten, even if no symptoms are noted. FOR ANY OF THE FOLLOWING: MILD SYMPTOMS SEVERE SYMPTOMS

NOSE MOUTH SKIN GUT LUNG HEART THROAT MOUTH Itchy/runny Itchy mouth A few hives, Mild nausea/ Short of breath, Pale, blue, Tight, hoarse, Significant nose, mild itch discomfort wheezing, faint, weak trouble swelling of the sneezing repetitive cough pulse, dizzy breathing/ tongue and/or lips swallowing FOR MILD SYMPTOMS FROM MORE THAN ONE SYSTEM AREA, GIVE EPINEPHRINE. OR A COMBINATION FOR MILD SYMPTOMS FROM A SINGLE SYSTEM SKIN GUT OTHER of symptoms AREA, FOLLOW THE DIRECTIONS BELOW: from different Many hives over Repetitive Feeling 1. Antihistamines may be given, if ordered by a body areas. body, widespread vomiting, severe something bad is healthcare provider. redness diarrhea about to happen, anxiety, confusion 2. Stay with the person; alert emergency contacts. 3. Watch closely for changes. If symptoms worsen, give epinephrine. 1. INJECT EPINEPHRINE IMMEDIATELY. 2. Call 911. Tell them the child is having anaphylaxis and may need epinephrine when they arrive. MEDICATIONS/DOSES

• Consider giving additional medications following epinephrine: Epinephrine Brand: ______» Antihistamine » Inhaler (bronchodilator) if wheezing Epinephrine Dose: [ ] 0.15 mg IM [ ] 0.3 mg IM • Lay the person flat, raise legs and keep warm. If breathing is difficult or they are vomiting, let them sit up or lie on their side. Antihistamine Brand or Generic: ______• If symptoms do not improve, or symptoms return, more doses of Antihistamine Dose: ______epinephrine can be given about 5 minutes or more after the last dose.

• Alert emergency contacts. Other (e.g., inhaler-bronchodilator if wheezing): ______• Transport them to ER even if symptoms resolve. Person should remain in ER for at least 4 hours because symptoms may return. ______

PARENT/GUARDIAN AUTHORIZATION SIGNATURE DATE PHYSICIAN/HCP AUTHORIZATION SIGNATURE DATE

FORM PROVIDED COURTESY OF FOOD ALLERGY RESEARCH & EDUCATION (FARE) (WWW.FOODALLERGY.ORG) 5/2014 EPIPEN® (EPINEPHRINE) AUTO-INJECTOR DIRECTIONS 1. Remove the EpiPen Auto-Injector from the plastic carrying case. 2 2. Pull off the blue safety release cap. 3. Swing and firmly push orange tip against mid-outer thigh. 4. Hold for approximately 10 seconds. 4 5. Remove and massage the area for 10 seconds.

TM AUVI-Q (EPINEPHRINE INJECTION, USP) DIRECTIONS 2 3 1. Remove the outer case of Auvi-Q. This will automatically activate the voice instructions. 2. Pull off red safety guard. 3. Place black end against mid-outer thigh. 4. Press firmly and hold for 5 seconds. 5. Remove from thigh.

ADRENACLICK®/ADRENACLICK® GENERIC DIRECTIONS 1. Remove the outer case. 2 2 3 2. Remove grey caps labeled “1” and “2”. 3. Place red rounded tip against mid-outer thigh. 4. Press down hard until needle penetrates. 1 5. Hold for 10 seconds. Remove from thigh.

OTHER DIRECTIONS/INFORMATION (may self-carry epinephrine, may self-administer epinephrine, etc.):

Treat the person before calling emergency contacts. The first signs of a reaction can be mild, but symptoms can get worse quickly.

EMERGENCY CONTACTS — CALL 911 OTHER EMERGENCY CONTACTS

NAME/RELATIONSHIP: ______RESCUE SQUAD: ______

PHONE: ______DOCTOR: ______PHONE: ______

NAME/RELATIONSHIP: ______PARENT/GUARDIAN: ______PHONE: ______

PHONE: ______

PARENT/GUARDIAN AUTHORIZATION SIGNATURE DATE

FORM PROVIDED COURTESY OF FOOD ALLERGY RESEARCH & EDUCATION (FARE) (WWW.FOODALLERGY.ORG) 5/2014 Asthma and Allergy Foundation of America National Asthma Education and Prevention Program ASTHMA ACTION CARD

Camper Name: ______Session:______Cabin:______

Parent/Guardian Name: Ph: (h):______Ph: (w): ______

Parent/Guardian Name: Ph: (h): ______Ph: (w): ______

Emergency Phone Contact #1______Name Relationship Phone Emergency Phone Contact #2______Name Relationship Phone Physician Treating Camper for Asthma: ______Ph:______

Other Physician:______Ph:______EMERGENCY PLAN

EMERGENCY PLAN

Emergency action is necessary when the student has symptoms such as, ______, ______, ______, ______or has a peak flow reading of ______.

Steps to take during an asthma episode: 1. Check peak flow. 2. Give medications as listed below. Student should respond to treatment in 15-20 minutes. 3. Contact parent/guardian if______4. Re-check peak flow. 5. Seek emergency medical care if the student has any of the following: ܃ Coughs constantly ܃ No improvement 15-20 minutes after initial treatment with medication and a relative cannot be reached. ܃ Peak flow of ______܃ Hard time breathing with: . Chest and neck pulled in with breathing . Stooped body posture . Struggling or gasping ܃ Trouble walking or talking ܃ Stops playing and can.t start activity again ܃ Lips or fingernails are grey or blue

. Emergency Asthma Medications Name Amount When to Use 1.______

2.______

3.______

4.______

DAILY ASTHMA MANAGEMENT PLAN

. Identify the things which start an asthma episode (Check each that applies to the student.)

Exercise Strong odors or fumes  Other ______Respiratory infections  Chalk dust / dust ______Change in temperature  Carpets in the room Animals  Pollens Food ______ Molds

Comments

. Control of Environment

(List any environmental control measures, pre-medications, and/or dietary restrictions that the student needs to prevent an asthmaepisode.) ______

. Peak Flow Monitoring

Personal Best Peak Flow number:______

Monitoring Times:______

. Daily Medication Plan Name Amount When to Use 1. ______

2. ______

3. ______

4. ______

COMMENTS / SPECIAL INSTRUCTIONS

______

FOR INHALED MEDICATIONS  I have instructed ______in the proper way to use his/her medications. It is my professional opinion that ______should be allowed to carry and use that medication by him/herself.

 It is my professional opinion that ______should not carry his/her inhaled medication by him/ herself.

______Physician Signature Date

______Parent/Guardian Signature Date

AAFA . 1233 20th Street, N.W., Suite 402 , Washington, DC 20036 . www.aafa.org . 1-800-7-ASTHMA

Campers with Chronic Medical Issues

YMCA Camp High Harbour has one or two medical staff on site at all times. Medical staff does not have specific training in “special needs.” Campers who require daily monitoring or have a chronic medical condition must provide a specific care plan from their specialist or primary care physician. This will be used by our medical staff to better serve your camper during his/her session(s) at camp. This includes but is not limited to: • epilepsy • diabetes – a one-year baseline is required • cystic fibrosis • food allergies • asthma

Additional paperwork is required for these campers. If your camper requires constant one-on-one medical treatment, this remote camp setting may put your child at risk and you should look elsewhere for a specialized camp. We would be glad to recommend a camp for specific needs.

YMCA Camp High Harbour does not knowingly purchase or serve peanut products. We order from a food service provider and cannot prevent cross contamination. We discourage and discard any peanut products we find brought in by campers. If you are worried about cross contamination, you have the option to pack your child’s meals for the week. If you are concerned, you may contact our food service director for the weekly menu. This must be done at least one month prior to your child attending.

We work to the best of our ability to serve all campers. For the health and safety of your camper, other campers, staff, and medical staff, certain criteria and guidelines are in place for those with special medical needs. If your camper is unable to observe these guidelines and your child’s health or safety is at risk, you will be asked to pick him/her up. YMCA Camp High Harbour

Dietary Restrictions

YMCA Camp High Harbour Food Service staff prepares meals that are both healthy and kid- friendly. Meals are served family-style with a salad option at both lunch and dinner. Some restrictions may require a small amount of supplementary food to be sent to Camp by parents. Please note: we have very limited storage space for these items.

For the health and safety of our campers, we maintain a staff ratio of 1:7. In order to maintain that ratio and to not place our other campers at risk, we are not able to prepare meals that require one-on-one preparation, additional storage or cannot cross contaminate during preparation. Should your camper fall under these guidelines, we will be happy to work with you in finding a summer camp program that will better accommodate your camper's needs.

We do not knowingly use or serve peanut products at camp. However, we do purchase from food vendors that mass produce food products in the same factories as some peanut products. Also, we cannot monitor all food items that campers bring into camp from the outside.

Pack Out Instructions

In order to better accommodate our campers with food allergies, we have listed instructions for packing food that will be served to your camper throughout their stay at camp.

For any camper who requires meals from home, please follow the instructions listed below.

• Place all items in a compartmental plastic like the one pictured below with the camper's name, cabin, date packed out and meal indicated on container. All items must be prepared at home and only require reheating at camp. • Any sandwiches should be prepared at home with any necessary condiments included and stored in a zipper storage bag with camper's name, cabin and meal indicated on bag. • Any other items, such as soy milk or cereal should be labeled with camper's name, cabin number and dated. • All snacks should be proportioned by parent and stored in a zipper storage bag and labeled with camper's name, cabin number and dated.

Typical Meals Served at Camp include: Breakfast Lunch Dinner Cereal Chicken Sandwiches Chicken & Potatoes Scrambled Eggs Pizza Spaghetti & Meatballs Bacon or Sausage Burritos Lasagna Toast, Scones or Biscuits

YMCA Camp High Harbour Frequently Asked Questions

Is YMCA Camp High Harbour an accredited camp? Yes, we are fully accredited by the American Camping Association.

Do you have daily devotions? Each evening, campers end the day with a devotional/discussion appropriate for their particular age group. All devotions are based on Christian values.

How are your staff trained and what is the camper-staff ratio? Our staff complete a required staff training course each year before camp begins and must be certified in CPR, First Aid, AED and emergency water safety. All staff who work in or around water must be lifeguard certified. Our camper to staff ratio is 7:1. This number does not include our program directors and professional staff who live on-site.

Do you have medical staff on-site? Yes, each site has at least one medical personnel who lives on-site full time. We hire physicians, physician’s assistants and registered nurses to administer medications and first aid to your camper. Any prescription medications that need to be administered must be packed out by parents as noted in our parent information handbook. Our infirmary is fully stocked with all over-the-counter medications that campers might need.

My child has special needs and/or requires a special diet. Can you accommodate this? Our goal is to offer a life changing camping experience to as many campers as possible; however, our camp is not designed for a special needs camper. We can accommodate some special dietary needs, such as vegetarian; however, we cannot accommodate campers with life threatening food allergies that require special cooking processes. Also, due to the large number of campers who attend camp, we cannot accommodate campers who require one-on-one supervision. We do not knowingly serve peanut products at camp. However, we do purchase our food from large food vendors who mass produce food products in the same factories as peanuts. Also, we cannot monitor all food brought to camp by campers. If you need help finding a camp that can accommodate your camper’s needs, please call our office.

When are camp fees due and do I need to make monthly payments? All camp fees are due by April 15th, but a minimum monthly payment of $25 is required on all accounts.

Do I need to have a new health form signed by a physician each year? Yes, all campers must have an updated health form that has been signed by a physician on file every year. Your camper only needs a physical every 12 months, but the health form must be signed by your physician each year.

Do I need to send my camper’s belongings in a trunk? If so, what size? Although most campers do use a trunk, it is not required. We ask that all trunks be no larger than 15 inches in height.

Do I need to send all the items listed on the “Things to Bring” list? Do I need to label my camper’s items? The list of clothing is a suggested list of items. We ask that you send old clothes and shoes to camp. All items that you send to camp should be labeled with your child’s first and last name, not just initials.

Can I send a care package to my camper? Due to extremely large number of packages we receive daily we asking that parents no longer send boxes of any size to camp. We have limited space to store things in the cabins. We have a limited ability to dispose of boxes and filler. We will gladly accept an envelope that is no larger than 12"x 15"x ¾", otherwise known as: - A USPS Bubble Mailer - UPS Size 5 Envelope - A FedEx Large Pak

Can I send e-mails to my camper? Yes, a link to send camper e-mails will be listed during the summer on the home page of our website. All e- mails need to be sent before noon each day. Campers cannot respond to e-mails.

When is arrival and departure from camp? Do you provide transportation? All arrival and departure times are detailed in our parent information handbook. Due to the very limited parking at our Lake Burton site, you will experience an extended wait time for those who choose to arrive prior to 3 pm.

Special circumstances for opening or closing day. Any special circumstances for opening day must be cleared through the camp office prior to camp. Any special circumstances for closing day must be cleared through the staff at the site your camper is attending.

Can my camper attend more than one session? Yes. Campers can attend multiple sessions at multiple sites. We offer special programs for carryover campers and we will also move your camper from one site to another if needed.

Does my camper need to bring special clothes for the “theme of the week”? No. If campers have any costumes, decorations or accessories that are in line with the theme of the week, they can bring them. However, you do not need to purchase anything special for these themes.

Does camp have a dress code? Yes. The dress code is detailed in our parent information handbook.

Can my camper bring a cell phone to camp? Can my camper make phone calls home? No. Cell phones are not allowed at camp. We ask that our parents please help us enforce this policy. If you are personally dropping your sons or daughters at camp, PLEASE take the cell phone(s) with you. A camper caught possessing a cell phone has committed an honor code violation and will be ask to be picked up and removed from camp for the duration of their session. No refunds will be given to campers that are asked to leave for violating camp policies and procedures.

Does my camper need money while at camp? Your camper does not need any money at camp.

For additional detailed information about camp, please see our Parent Information Handbook that is available online.