o XXXX indicates where information has been redacted under exemptions / exceptions in the Freedom of Information Act 2000 and / or Environmental Information Regulations 2004.

SERVICE ORDER

This Service Order specifies the requirements necessary for the completion of an agreement for the purchase of Services/Goods.

CONTRACT REFERENCE NUMBER: FST19/04/089-24984 (to be quoted on all correspondence relating to this Service Order) DATE: 17 January 2013 PURCHASE ORDER NUMBER: to follow (When detailed, this number should be quoted on all invoices to ensure payment is made in accordance with the contract) FROM: Natural TO: Met Office 3rd Floor Touthill Close, City Road, Fitzroy Road, Exeter, Devon Peterborough PE1 1UA EX1 3PB

Project Officer: xxxxxxxxxxx xxxxxxxxxxxxx Job Title: Environmental Monitoring Specialist Bids Manager Telephone No: xxxxxxxxxxx Tel: xxxxxxxxx Mob: xxxxxxxxxxxx Mob: xxxxxxxxxxxx

E-mail Address: xxxxxxxxxxxxxxxx xxxxxxxxxxxxxxxx

SERVICES TO BE PROVIDED AT: INVOICE ADDRESS: Integrated Monitoring, 3rd Sloor Bridgewater Natural England, DFSSD Accounts House, 60 Whitworth Street, Manchester M1 Payable, PO Box 92, Lion House, 6LT Willowburn Trading Estate, Alnwick, Northumberland, NE66 9AR SERVICES: Servicing and Maintenance of Automatic Weather Stations on long-term monitoring network sites in England CONTRACT PERIOD: Commencement Date: On receipt of this service order Duration: All site visits completed and reported on by 31.3.13. Natural England may take up the option to extend this contract beyond the initial period for a further 1-2 years. The contract will be reviewed after the initial short term period.

CONTRACT PRICE EXCLUDING VAT: CONTRACT PRICE INCLUDING VAT:

£14,944.05 plus remedial costs £872 VAT @ 20% = £3,163.21

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Total £15,816.05 Total payable: £18,979.26

DESRIPTION OF SERVICES and TIMETABLE (specification):

See attached specification.

Appendix A: Only part 1 and 2 of the ITT specification are to be taken forward as part of this award of contract. Parts 3 and 4 could be part of a contract amendment taking up the option to extend the contract for 1 to 2 years if Natural England chooses to do so.

PAYMENT PROFILE, RATES AND CHARGES:

Met Office:

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Remedial work: Site Remedial Work Hardware Cost Bure Marshes Re-site soil temperature sensors if a suitable drier location exists at the site Fenn’s, Whixall & Bettisfield Replace rain gauge and Mossess resolve issue with connectors Lindisfarne Re-site raingauge to location with better exposure Old Hill Replace humidity screen if spare is available Thursley Replace junction box Total

POTENTIAL ADDITIONAL COSTS:

There may be additional costs for sensors or equipment that may need replacing once maintenance visits have been carried out. These will be agreed with the project officer. Costs should be minimized by recycling like for like sensors.

We may take up the option offered by the Met Office tender to provide soil moisture probes linked to the fire severity index to prioritised sites across the network. This will need to be discussed further on commencement of the contract.

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NATURAL ENGLAND RESPONSIBILITIES: Xxxxxxxxx is to be the main point of contact as the project manager and is responsible for the contract management.

Xxxxxxxxxxxx will provide data management input to the contract.

MANAGEMENT INFORMATION: If requested under clause 15 of the General Terms following action note 06/10 5March 2010 issued by OGC, the Supplier may need to supply management information to Natural England or the GPS (Government Procurement Service) formally OGC. The final scope of these requirements may vary according to the category of spend and will be agreed with the supplier at the time of engagement but may consider the following: line item amount; invoice line descriptions; invoice line number; currency code; order date; VAT inclusion flag; VAT rate; list price; number of items; unit of purchase; unit of purchase quantity; price per unit; supplier product/service code; product description; product/service level (product or service name); UNSPSC code; taxonomy code; taxonomy name; geographical; project code; project description; project start date; project delivery date (estimate and actual); total project cost and project stage. SPECIAL TERMS: NE General Terms & Conditions Special Terms for Services

With reference to clause 22.3 the Contractor shall maintain sufficient and audited funding via self insurance for this liability’

SIGNATURE: Signed on behalf of Natural England: Signed on behalf of the Contractor: Authorised Signatory: Authorised Signatory:

……………………………………………… ……………………………………………… Print name: xxxxxxxxxxxxx Print name: Job title: Procurement Lead Adviser Job title:

Date: Date:

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Appendix 1:

1. Specification Requirements

There are 4 parts to this specification and potential contractors are invited to tender for one or more of these parts. They are:

Part 1: to inspect, adjust, replace and calibrate instruments as necessary to ensure data is being recorded to required ECN and Met Office standards.

Part 2: to upgrade dataloggers across the LTMN network to those AWS that need upgrading

Part 3: to assess and provide remote downloading capability

Part 4: to provide information on real time data management, trend analysis capability options

1.1 Part 1 AWS Maintenance

The AWS sensors and data loggers are to be calibrated, serviced and routinely maintained to ensure data collected is reliable, secure and of known quality, so that any conclusions drawn in analytical projects is scientifically robust.

Currently 16 AWS stations are installed across the Network. All sites are National Nature Reserves (NNRs) managed by Natural England (apart from Burnham Beeches and Epping Forest which is managed by the City of London Corporation). The other 3 sites North Solent, Kielderhead and Malham Tarn are all Met Office Stations. For each site the company who originally installed each AWS, the data logger model, history and priority level of maintenance visits are listed in Table 1. The priority level is to indicate the urgency for which an AWS is in need of a maintenance visit and should inform the development of a prioritised maintenance programme.

Site Make & Data Logger Last Date of Met Priority Level Installation Model Maintained Office Check Date by Campbell Ainsdale Dunes & Sands NNR, Campbell CR10X 30th Oct 2009 1st March 2011 High Lancashire installed 2006 Bure Marshes NNR, Norfolk Campbell CR1000 15th March 2011 Low installed 2009 Burnham Beeches NNR, Delta T DL2e 10th March 2011 High Berkshire Derbyshire Dales NNR, Campbell CR10X 23rd Feb 2010 3rd March 2011 High Derbyshire installed 2006

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Downton Gorge NNR, Campbell CR1000 Low Herefordshire installed 2012 East Dartmoor Woods & Heaths Campbell CR1000 8th July 2009 11th Feb 2011 Medium NNR, Devon installed 2008 Epping Forest, Essex NNR Campbell CR1000 Low installed 2012 Fenn’s, Whixall and Bettisfield Campbell CR1000 3rd March 2011 Medium Mosses NNR, Shropshire installed 2009 Finglandrigg Woods NNR, Campbell CR1000 16th Feb 2011 Medium/Low Cumbria installed 2008 Ingleborough NNR, Yorkshire Campbell CR10X 3rd Nov 2011 7th March 2011 Medium/Low installed 2005 Lindisfarne NNR, Campbell CR1000 18th Feb 2011 Medium Northumberland installed 2010 Lullington Heath NNR, East Campbell CR10X 1st Dec 2011 1st April 2011 Low Sussex installed 2006 Martin Down NNR, Campbell CR1000 20th Nov 2008 24th Feb 2011 Medium installed 2008 NNR, Campbell CR1000 21st Nov 2008 23rd March 2011 Medium Hampshire installed 2008 Stiperstones NNR, Shropshire Campbell CR1000 1st July 2009 16th March 2011 Medium installed 2008 Thursley NNR, Surrey Campbell CR1000 6th Aug 2010 5th April 2011 Medium installed 2008 Table 1 AWS Sites, original installers, data logger model to be maintained in 2012/13

AWS Survey and Standard Check The Met Office visited 14 network sites in 2011 undertaking a site survey and general check of the instrumentation, as described in the table 2. A series of reports were completed containing a site survey report for each site, and a summary with recommendations for future activity.

Actions from the Met Office Check Visits should inform the development of a maintenance programme and a schedule of prioritised visits. The reports and a summary table of results of these visits will be provided to the successful suppliers indicating the priority level for each site and should be used to inform the schedule (also see table 1).

The supplier should also advise on the frequency of repeat maintenance visits for each AWS over the long term and individual sensors i.e. in terms of need to clean particular sensors susceptible to dirt and litter affecting the accuracy of data. A short guidance note with visual aids should be produced on how these simple maintenance tasks can be carried out targeted at reserve managers for easy understanding.

A costed breakdown for each element, unit cost per site and overall cost for Lot 1 or Lot 2 or both Lots as explained in Section 7.

Table 2: Met Office Site Survey and Calibration Visit

Site Survey and Calibration Visit

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Logger Check Logger Operation, Analogue Channels and Internal Parameters Wind Speed Point Checks with Traceable Standard Hand Held Anemometry Wind Direction Cardinal Checks with Met Office Best Practice & Precision Compass, and adjust is required. Relative Humidity Check against standard Instrument. Air Temperature Check against standard Instrument. Soil Temperatures Make a visual inspection of sensor installation and exposure. Ground Temperature Grass Check against standard Instrument. Irradiance Clean and adjust level as necessary. Net Radiation Clean and adjust level as necessary. Soil Moisture probes Make a visual inspection of sensor installation and exposure. Rain gauge If the rain gauge is an AGR100, then exchange with a calibrated gauge from MO stocks. If not, then carry out calibration on site. Power Supply Standard MO system checks.

1.2 Part 2: Upgrading AWS

There is a requirement to upgrade all existing AWS across the LTMN network to:

1. Enable remote downloading capability to improve management, efficiency and security of data collection and 2. Ensure all instrumentation and sensors meet Met Office Standards to ensure data compatibility

1.2.1 Dataloggers

Four sites require CR10X dataloggers to be replaced with the later CR1000 model to ensure the network meets latest standards and has full remote downloading capability. CR1000 dataloggers have or can have inbuilt GPRS mobile technology to enable remote downloading. Sites with CR10X are identified in table 1.

1.3 Part 3: Assess Remote Downloading Capability

Suppliers should also assess the capability of the existing AWS network and propose options for upgrading not just the data loggers, but loggernet software (if required), equipment such as modems, and mobile services that would be required to enable remote downloading to each NNR base to improve efficiency and security of data collection. If

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there are later models of dataloggers above the CR1000 spec that are more advanced in terms of remote downloading capability or other technology that maybe needed at sites where there are mobile reception dead spots then please suggest other options.

A costed breakdown for each element, unit cost per site and overall cost for Lot 1 or Lot 2 or both Lots as explained in Section 7.

1.4 Part 4: Real Time Data Management and Trend Analysis Capability

Suggest a costed alternative data management service or portal system option/s for receiving, managing and reporting real time climate data that will provide summary descriptions (charts, graphs) of trend data that will improve Quality Control capability. This should facilitate the identification of AWS sensor problems early (outliers) and make trend data accessible for use for interpretation and sharing of data at each site and a central point for Natural England and partners. This would need to complement and enhance the data management system being developed currently with CEH who will be managing all LTMN data that is compatible with the ECN.

A costed breakdown of such a service should be provided for future consideration. Implementation would not be a part of this contract.

1.5 Timescales and Costs

A costed maintenance and upgrade programme of visits should be developed covering the period from the start of the contract to the end of the financial year. The supplier should take into account the time requirements to undertake each maintenance visit and any upgrades necessary, factoring in those sites that are in close proximity to cluster visits to reduce carbon footprint and advice on how many sites can be completed and reported on by 31st March 2013.

Associate costs for T&S, upgrading of instruments, calibrations, repairs on a site by site basis should be stated in the tender and overall cost for Lot 1 or Lot 2 or both Lots as explained in Section 8.

1.6 Contract Duration

This contract is to run for the period between December 2012 and 31st March 2013 as stated above. Natural England may take up the option to extend this contract beyond the initial period for a further 1 – 2 years. This contract will be reviewed after the initial short term period.

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1.7 Reporting

Individual site reports should be completed for each maintenance site visit (example Met Office Site Reports will be supplied to the successful bidder/s) and an overall short report on the completion of the work outlining success of visits, timescales for future maintenance programming and real time management data solutions by the 31st March 2013.

Appendix 2 – Site Locations

Sites for AWS Maintenance

Lot 1 - North

Site Reserve Telephone County Address Manager Number Ainsdale Dunes & Lancashire Natural England NNR Base, 2 Sands NNR West End Lodge, Pinfold Lane, Southport, Lancashire, PR8 3QW. Derbyshire Dales Derbyshire Endcliffe, Deepdale Business NNR Park, Ashford Road, Bakewell, Derbyshire, DE45 1GT. Downton Gorge Herefordshire Natural England, Rigmoreoak, NNR Pennerley, Minsterley, Shrewsbury, SY5 0NE. Fenn’s, Whixall Shropshire Natural England, Manor House and Bettisfield Farm, Moss Lane, Whixall, Mosses NNR Shropshire, SY13 2PD. Finglandrigg Cumbria Natural England, NNR base Woods NNR North Cumbria, Unit 2, Kirkbride Airfield, Kirkbride, Carlisle, Cumbria. CA5 5HP Ingleborough Yorkshire Natural England, Colt Park NNR Barn, Chapel-Le-Dale, Carnforth, Lancashire , LA6 3JF Lindisfarne NNR Northumberland Natural England, Beal Station, Beal, Berwick-upon-Tweed, TD15 2SP. Stiperstones NNR Shropshire Natural England, Rigmoreoak, Pennerley, Minsterley, Shrewsbury. SY5 0NE

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Lot 2 - South

Site Reserve Telephone County Address Manager Number Bure Marshes Norfolk Natural England 19 The Green, NNR Woodbastwick, Norwich Norfolk, NR13 6HH. Burnham Beeches Berkshire Open Spaces Department, NNR Burnham Beeches NNR & Stoke Common, Hawthorn Lane, Farnham Common, Bucks, SL2 3TE.

East Dartmoor Devon NNR base East Dartmoor, Woods & Heaths Yarner Wood, Bovey Tracey, NNR Devon, TQ13 9LJ. Epping Forest Essex Open Spaces Department - NNR Epping Forest , The Warren, Loughton, Essex, IG10 4RW. Lullington Heath East Sussex Phoenix House, 33 North NNR Street, Lewes, East Sussex, BN7 2PH. Martin Down Hampshire NNR base Parsonage Down, NNR Cherry Lodge Farm, Shrewton, Salisbury, Wiltshire, SP3 4ET. Old Winchester Hampshire Natural England, Hill NNR Barn, Warnford, Hampshire, SO32 3LJ. Thursley NNR Surrey Natural England, The Barn, Heath Hall Farm, Bowlhead Green, Godalming, Surrey, GU8 6NW.

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Appendix 3 – Technical Specification

General specification

The need to standardise equipment across the network requires that any new instruments are configured to ECN and Met Office specifications and producing data outputs that conform to ECN data templates and formats - ECN meteorology protocol.

The following variables are recorded at each site at 5-second intervals and stored as hourly summaries on the hour, with the accuracy and resolution of relevant sensors given below in brackets:

 Wind speed (±1%; 0.1 m s-1)  Wind direction (±2°; 1°)  Wet bulb temperature in non-aspirated screen (±0.3°C; 0.1°C)  Dry bulb temperature in non-aspirated screen (±0.3°C; 0.1°C)  Net radiometer (±10% daily totals)  Solar radiation sensor (±15% daily totals)  Tipping bucket rain gauge (unheated, ±5%; 0.5 mm) – to be placed on paving slab or in a ground level pit at exposed upland sites (rain gauges placed in pits should be surrounded by an anti-splash grid).  Soil temperature probe (±0.3°C; 0.1°C)  An independent copy of the logger programme should be kept on site.

Natural England wishes a maintenance programme of scheduled visits be carried out across the existing network of AWSs prioritised on a need basis to LTMN sites. The visits and any work including recalibration, replacement of any equipment will be carried out before the end of March 2013.

Details of equipment (per unit)

Each unit consists of:

 Measurement and control module  Compact flash module  Peripheral fit and test  SanDisk image mate USB compact flash card reader  256mb industrial compact flash memory card(cs)  12v lead acid battery power supply  Solar panel 10 watt c/w bracket & 5m cable  12/14 enclosure  Mount enclosure mounting kit  Tripod & grounding kit (3 metre)  Anemometer c/w 3 metres cable standard  Connector fitting & sensor testing for above item

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 Wind vane c/w 3 metre cable standard  Connector fitting & sensor testing for above item  Cross arm sensor mount  Temp & rh probe c/w 3 metres  Connector fitting & sensor testing for above item  Unaspirated radiation shield  Thermistor probe c/w 5 metre cable  Connector fitting & sensor testing for above item  5 gill radiation shield  Raingauge c/w 6 metre cable  Connector fitting & sensor testing for above item  Raingauge baseplate for rain gauge  Pyranometer sensor c/w 10 metre cable  Connector fitting & sensor testing for above item  Pyranometer mounting arm  Nr lite net radiometer c/w mounting bracket & 15 metre cable  Connector fitting & sensor testing for above item  Loggernet datalogger support s/ware (CD rom)

Contact details:

Project Officer: xxxxxxxxxxx Natural England Integrated Monitoring 3rd Floor, Bridgewater House, 60 Whitworth Street, Manchester, M1 6LT Tel: xxxxxxxxxx Mob: xxxxxxxxxxxxx Xxxxxxxxxxxxxxxxxx

Procurement:

Xxxxxxxxx , Lead Adviser 3rd Floor Touthill Close City Road PETERBOROUGH PE1 1UA Tel: xxxxxxxxxxxxx xxxxxxxxxxxxxxxxxx

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