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Meeting Package Board of Health Meeting 410 Buller Street, Woodstock, Ontario, N4S4N2 Basement Boardroom Wednesday, June 13, 2018 5:00 p.m. AGENDA Item Agenda Item Lead Expected Outcome 1.0 COVENING THE MEETING 1.0 Call to Order, Recognition of Quorum Chair • Introduction of Guests, Board of Health Members and Staff 1.1 Approval of Agenda Chair Decision 1.2 Reminder to disclose Pecuniary Interest and the General nature Chair Thereof when Item Arises 1.3 Reminder that Meetings are Recorded Chair 2.0 APPROVAL OF MINUTES 2.1 Approval of Minutes from May 1, 2018 Chair Decision 3.0 APPROVAL OF CONSENT AGENDA None. 4.0 CORRESPONDENCE RECEIVED REQUIRING ACTION 4.1 May 3, 2018 – Letter from Peterborough PH (OFRB) re: Smoke Peter Heywood Decision Free Movies 4.2 March 28, 2018 – Letter from Hastings Prince Edward Public Peter Heywood Decision Health re: Cannabis Tax Revenue 5.0 CORRESPONDENCE RECEIVED AND FILED 5.1 May 3, 2018 – Letter from Peterborough PH (MPP Laurie Scott) Information Only and Filed re: Smoke Free Movies 5.2 May 3, 2018 – Letter from Peterborough PH (MPP Jeff Leal) re: Information Only and Filed Smoke Free Movies 5.3 April 26, 2018 – Letter from Kingston, Frontenac and Lennox & Information Only and Filed Addington Public Health re: Food Literacy Curriculum 5.4 April 19, 2018 – Report Update from Windsor Essex County Information Only and Filed Health Unit re: Oral health Update 2018 5.5 April 19, 2018 – Report from Windsor Essex County Health Unit Information Only and Filed re: Oral Health Update 2018 5.6 April 19, 2018 – Letter from Grey Bruce Health Unit re: Tobacco Information Only and Filed and Smoke Free Campuses Motion 5.7 April 19, 2018 – Letter from Grey Bruce Health Unit re: Annual Information Only and Filed Service Plan and 2018 Budget 5.8 April 18, 2018 – Letter from City of Kawartha Lakes Res re: 2018 Information Only and Filed Annual Service Plan – 2018 Budget 5.9 April 17, 2018 – Letter from alPHa re: Funding Increase Information Only and Filed 6.0 AGENDA ITEMS FOR INFORMATION.DISCUSSION.DECISION 6.1 Program Director Reports for June 2018 a) Planning and Reporting Database Cathie Walker Acceptance b) School Health – Public Health School Board Partnership David Smith Acceptance c) Enhanced Public Disclosure of Inspection Results and Peter Heywood Acceptance Enforcement Activities d) Influenza Season Felix Harmos & Acceptance Joanne Andrews 6.2 Medical Officer of Health’s Report for June 2018 Dr. Joyce Lock Acceptance 6.3 Chief Executive Officer’s Report for June 2018 Cynthia St. John a) General Update Acceptance b) Amending Agreement Update Decision 7.0 CLOSED SESSION 8.0 RISING AND REPORTING OF THE CLOSED SESSION 9.0 FUTURE MEETINGS & EVENTS 9.1 Board of Health Regular Meeting – September 2018 (TBD) Chair Decision 10.0 AJOURNMENT May 1, 2018 Board of Health Meeting Open Session Minutes A meeting of the Board of Health for Oxford Elgin St. Thomas Health Unit was held on Tuesday, May 1, 2018 commencing at 6:00 p.m. PRESENT: Mr. Bernie Wiehle Chair Mr. David Marr Mr. David Mayberry Vice-Chair Mr. Larry Martin Mr. Lee Rowden Ms. Heather Jackson Ms. Margaret Lupton Ms. Sandra Talbot Mr. Steve Wookey Dr. Joyce Lock Medical Officer of Health Ms. Cynthia St. John Executive Director Ms. Lynn Beath Director/CEO Ms. Tiffany Terpstra Executive Assistant GUESTS: Ms. A. Dale Legal Counsel, Gunn & Associates Mr. D. McDonald Manager, Human Resources Ms. M. Laprise Manager, Finance MEDIA: Mr. R. Perry Aylmer Express REMINDER OF DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF WHEN ITEM ARISES 1.1 AGENDA: Resolution # (2018-BOH-0501-1.1) Moved by D. Marr Seconded by B. Wiehle That the May 1, 2018 agenda be approved. 1 | Page 1.2 ELECTION OF OFFICERS Resolution # (2018-BOH-0501-6.1.2a) Moved by H. Jackson Seconded by D. Mayberry That Bernie Wiehle be Chair of the Board of Health for Southwestern Public Health for the year of 2018. Resolution # (2018-BOH-0501-6.1.2b) Moved by D. Marr Seconded by S. Talbot That David Mayberry be Vice-Chair of the Board of Health for Southwestern Public Health for the year of 2018. 3.0 CONSENT AGENDA: None. 4.0 CORRESPONDENCE RECEIVED REQUIRING ACTION None. 5.0 CORRESPONDENCE RECEIVED AND FILED None. 6.0 AGENDA ITEMS FOR INFORMATION. DISCUSSION.DECISION Resolution # (2018-BOH-0501-6.1.2) Moved by D. Mayberry Seconded by D. Marr That the Board Chair sign the Provincial Funding and Data Sharing Agreements effective May 1, 2018. Resolution # (2018-BOH-0501-6.1.3) Moved by D. Marr Seconded by H. Jackson That the Executive Director’s report be accepted for May 1, 2018. 2 | Page Resolution #(2018-BOH-0501-6.2.1) Moved by D. Marr Seconded by H. Jackson That the Board of Health for Southwestern Public Health approve the recommendations to create Board of Health Standing Committees. Resolution #(2018-BOH-0501-6.2.2) Moved by S. Wookey Seconded by D. Marr That the Board of Health for Southwestern Public Health approve the draft Terms of Reference for the Finance and Facilities Standing Committee. Resolution # (2018-BOH-0501-6.2.3) Moved by L. Rowden Seconded by L. Martin That the Board of Health for Southwestern Public Health approve the draft Terms of Reference for the Governance Standing Committee. Resolution # (2018-BOH-0501-6.2.4) Moved by L. Martin Seconded by L. Rowden That the Board of Health for Southwestern Public Health approve the draft Board of Health Bylaws as presented. Resolution # (2018-BOH-0501-6.2.5) Moved by S. Talbot Seconded by L. Rowden That the Board of Health for Southwestern Public Health approve the draft Board of Health Policies and Procedures as presented. Resolution # (2018-BOH-0501-6.2.6) Moved by L. Rowden Seconded by L.Martin That the Board of Health for Southwestern Public Health approve the approval thresholds noted in the draft Administration Procurement Policy as presented. Resolution # (2018-BOH-0501-6.3a) Moved by S. Wookey Seconded by L. Martin That the Board of Health for Southwestern Public Health appoint the following members of the Board to the Board of Health Finance & Facilities Standing Committee: • H. Jackson • M. Lupton • D. Marr • D. Mayberry 3 | Page Resolution # (2018-BOH-0501-6.3b) Moved by H. Jackson Seconded by L. Rowden That the Board of Health for Southwestern Public Health appoint the following members of the Board to the Board of Health Governance Standing Committee: • L. Martin • L. Rowden • S. Talbot • B. Wiehle • S. Wookey 7.0 TO CLOSED SESSION Resolution # (2018-BOH-0501-7) Moved by H. Jackson Seconded by S. Wookey That the Board of Health moves to closed session in order to consider the following as outlined in the Ontario Municipal Act: (a) the security of the property of the municipality or local board; (b) personal matters about an identifiable individual, including municipal or local board employees; (c) a proposed or pending acquisition or disposition of land by the municipality or local board; (d) labour relations or employee negotiations; (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; (f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; (g) a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act; (h) information explicitly supplied in confidence to the municipality or local board by Canada, a province or territory or a Crown agency of any of them; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; (j) a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26. Other Criteria: (a) a request under the Municipal Freedom of Information and Protection of Privacy Act, if the council, board, commission or other body is the head of an institution for the purposes of that Act; or 4 | Page (b) an ongoing investigation respecting the municipality, a local board or a municipally- controlled corporation by the Ombudsman appointed under the Ombudsman Act, an Ombudsman referred to in subsection 223.13 (1) of this Act, or the investigator referred to in subsection 239.2 (1). 2014, c. 13, Sched. 9, s. 22. 8.0 RISING AND REPORTING OF CLOSED SESSION Resolution # (2018-BOH-0501-C8) Moved by H. Jackson Seconded by S. Wookey That the Board of Health rise with a report. Resolution # (2018-BOH-0501-C1.2.1) Moved by H. Jackson Seconded by S. Wookey That the Chief Executive Officer report be accepted for May 1, 2018. Resolution # (2018-BOH-0501-C1.3.1) Moved by H. Jackson Seconded by S. Wookey That the Board of Health for Southwestern Public Health approve the Transition Governance Committee’s recommendation to appoint Cynthia St. John as the Chief Executive Officer (CEO) as of May 1, 2018 and approve the execution of the CEO Employment Contract & Job Description with noted amendments. Resolution # (2018-BOH-0501-C1.3.2) Moved by H.
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