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1/12December2019……………………………………………………..Chairman

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1/12December2019……………………………………………………..Chairman MINUTES OF THE PARISH COUNCIL MEETING OF NEWTON & NOSS PARISH COUNCIL Held on 12 December 2019 PRESENT; MR. PARRY-SMITH MS. ADAMS MR. CARTER MR. STEGGLES DR. HARDY MR. INGRAM ALSO PRESENT; Cllr. Thomas, no members of the public, Mrs. McDonough (Clerk). OPEN FORUM Newton Ferrers and Noss Mayo Parish Council Police Report November 2019 - PCSO Andrew Potter gave apologies for the Council meeting and sent the following written report: Newton Ferrers 12th, import/export weapons with intent to defraud her majesty [one knuckle duster ordered from abroad via the internet] words of advice given CR/10543/19. Noss Mayo Between 10th and 18th money stolen from rural carpark donation box CR/105983/19. 19th, offensive communication [Facebook message] CR/105099/19. 171/19 APOLOGIES FOR ABSENCE - there were apologies from Cllr. Hosking, Cllr. Baldry, Mr. Lyndon, Mrs Story, Mrs Phillipson and Mr Thomas. 172/19 INTERESTS TO BE DECLARED - members were invited to declare interests in the items for discussion during the meeting. No interests were declared. 173/19 DISPENSATION REQUESTS – none. 174/19 MINUTES - the minutes of 14 November Parish Council meeting were approved, unanimously, as a correct record and the Chairman was authorised to sign. 175/19 VARIATION OF AGENDA – RESOLVED: quotes / invitations to quote relating to maintenance and pre- planning/planning enforcement should be considered in committee. (Vote: unanimous.) 176/19 DISTRICT COUNCIL(SHDC) 176.1 Councillor reports – Cllr. Thomas had not yet arrived. 177.2 Newton Ferrers public toilets – Mrs. Aubertin, South Hams District Council, had advised that the Parish Council’s offer would be reported to the Executive Members on 19 December with a recommendation that the District Council proceed with re-opening the facility in March 2020 until October 2020, in return for a contribution from the parish of £1,500. 177.3South Hams BT Payphone Kiosk Removal Consultation - South Hams District Council had been informed by BT that Newton Hill ( WAYLEAVE PP1084 PCO1 NEWTON HILL NEWTON FERRERS ), had been identified for proposed removal e on the basis of low usage ( 8 calls in one year to October 2019). South Hams District Council had been asked to consult with the Parish Council regarding the possible removal of the BT phone. The Parish Council could: 1. Adopt the phone box for £1 or 2. Reject BTs proposal for removal stating or 3. Confirm the Parish Council was happy for the phone box to be removed South Hams District Council would then take the response and prepare a draft notification to the Secretary of State and BT. The PC’s insurers had confirmed that there would be no additional insurance costs for public liability. They would, however, require a replacement rather than nominal cost for material damage coverage. Potential legal costs to renegotiate any wayleave agreement would need to be considered as would maintenance/reinstatement costs. The Clerk had made enquiries with a local electrician regarding potential electrical costs. Possible alternative uses were considered. It was agreed to put the matter back to 9 January 2020. 178/19 PLANNING 178.1 Community Land Trust – the Vice Chairman advised that interviews with architects had taken place the preceding week. Heads for terms of agreement were thought to have been reached with the landowners. A further £29,000 of funding had been received from Homes England to progress matters. Planning decisions 178.2 Ashley Cottage, 7 Riverside Road East 3208/19/HHO - householder application for refurbishment to cottage including internal wall reconfiguration, relocation of bathroom, installation of roof lantern to rear kitchen in existing light well, conversion of existing loft into bedroom and en-suite bathroom with improved access to garden. (Resubmission of 1759/19/HHO.) SHDC: Granted. 178.3 Land at SX 547 475 Noss Mayo Car Park (Noss Hard) 3408/19/TCA - T1: Eucalyptus - remove due to roots interference with drainage and flooding risk. SHDC: Granted. 1/12December2019……………………………………………………..Chairman 178.4 Oakleigh 82 Yealm Road 3411/19/HHO - householder application for reconstruction of dormer rooms and internal reorganisation and refurbishment. SHDC; Granted. 178.5 Honeysuckle Cottage Riverside Road East 3462/19/CLP - Certificate of lawfulness for proposed replacement windows. SHDC: Granted. 178.6 Treetops 10 Yealm View Road 3504/19/ARC - approval of details reserved by condition 3 of planning permission 3684/17/HHO.SHDC: Discharge of condition approved. 178.78-12 & 14-17 Peters Field, APP/K1128/W/19/3234577 - variation of condition 3 of planning consent 37/1714/15/F, (proposed housing development comprising 16 dwellings and associated access road, car park and landscaping) for slate roofs to numbers 8-12 and 14-17 fixed with hooks rather than nails. Planning Inspector: appeal dismissed. 178.8 8 Riverside Road East 3167/19/HHO - householder application for internal alterations and dormer in rear roof (resubmission of 1674/19/HHO.) SHDC: granted. 178.9 Rowan Orchard Bridgend 2466/19/HHO - householder application to replace front porch with two storey extension. SHDC: Refused. Planning applications received including; 178.10 98 Court Road 2054/19/HHO/3878/19 - householder application for conversion and extension of garage to create ancillary storage, office and gym. Conversion and extension of outbuilding to create annex. It was unanimously agreed to put back consideration of the application to the next meeting. 178.11 Fordhill Woods 3842/19/TPO - T724: Beech - crown reduction by 2m to reduce weight and pressure on base and reduce risk of stem failure. The Parish Tree Warden agreed with the works stipulated to preserve the Beech Tree. DECISION; Support. (Vote: unanimous.) No statutory consultation: 178.12 19 The Fairway 3640/19/ARC - application for approval of details reserved by conditions 3 and 4 of planning consent 1883/19/HHO. The Council made no comment. 178.13 Menryn Court Wood 3916/19/TEX -T1: Sycamore - remove, uprooted; T2: Ash - remove, uprooted; T3: Ash - remove, uprooted. Members were made aware of the Tree Exemption application. 161.18 Development Management Committee - no matters relating to the parish 161.19 Construction Management Plans (CMP) – Mr. Ingram advised that the CMP working group had met regarding implementation and enforcement of CMPs. A draft plan was put before the Council for consideration. Some amendment was agreed. It was suggested and agreed to invite Cllrs Baldry and Thomas to a meeting to discuss before taking the matter up with SHDC Development Management. 161.20 Consultation: the Council took note of The Plymouth and South West Devon Supplementary Planning Document and Statement of Community Involvement consultation. Both documents continued the joint working undertaken by the Councils on the Plymouth and South West Devon Joint Local Plan (JLP) adopted by the three JLP authorities in March 2019. The consultation on the SPD and SCI would run until 5pm on Monday 6 January 2020. 161.20 Derelict buildings – the Operational Group Leader (Building Control) had confirmed that having visited the property it was the Local Authority’s opinion that the building was not classed as a dangerous structure. They would monitor the situation in the next few months to see if the building deteriorated further. In committee 179/19 MAINTENANCE – i)Grounds maintenance- five invitations to quote had been sent out. One had been received from South Hams Garden & Property Services (SHGPS). The Clerk had prepared a detailed report which had been circulated to the Council prior to the meeting. New provisions had been included for Legionella management, maintenance of the Green triangle, Collaton/Butts Park footpath hedge cutting, visibility splay cutting at Collaton Cross, Butts Park hedge cutting by the water tower adjacent to Parsonage Road and weekly play park inspections. SHGPS had confirmed that weekly documented smoke alarm testing at the Pavilion would be included with shower testing (with any 6 month battery replacement costs being in addition.) RESOLVED; To accept the quotation from South Hams Garden & Property Services of 30 October 2019 to conduct grounds maintenance for Newton & Noss Parish Council from 1 July 2020 for a period of three years in the basic sum of £17,033 per annum subject to agreeing formal contract terms, the provision of updated insurance confirmation, Health & Safety Policy, confirmation of compliance with Control of Waste Regulations, risk assessments, method statements, conduct statement and confirmation of compliance with the Parish Council’s Environmental and Tree Management Policies.(Vote: unanimous.) ii) Noss Play Park - budgetary considerations were taken into account. Potential repair costs would exceed the provision made for play park repairs. It was agreed that the expenses should be covered by the general maintenance/expense contingency budget provision. RESOLVED: To accept the quotation from South Hams Garden & Property Services: 1.Remove the vertical wooden pole supporting the bucket hoist in the small sand/slide area. The bucket and chain attachments to be retained. Cost £35. 2. To remove the boarded roof of the shelter in the small sand/slide area and replace with treated planks to reform the roof. Cost £160. 3. To clean planks and attach 3x2inch anti-slip strips to each plank to reduce the slippery element on the horizontal planks on the rickety bridge. Cost £110. 2/12December2019……………………………………………………..Chairman 4.Removal of the stone and concrete river by the rope bridge, by 1 metre either side and replace with sand. This included provision of x50 bags of sand. Cost £350. Any remaining sand was to be used to replenish other sand areas in the play park.(Vote: unanimous.) SHGPS advised reviewing replenishment of sand areas in the park in the spring when the ground was dry enough to economical get the larger volumes of sand to the areas. Earth Wrights – quotes had been sought from Earth Wrights to replace the vertical wooden pole supporting the bucket hoist in the small sand/slide area, to advise and quote to reduce the slippery element on the horizontal planks on the rickety bridge and to replace the horizontal pole on the rope bridge with a plank.
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