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Epping Forest District Council Local Highways Panel Meeting Agenda

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Epping Forest District Council Local Highways Panel Meeting Agenda EPPING FOREST DISTRICT COUNCIL LOCAL HIGHWAYS PANEL MEETING AGENDA Date: 12th September 2017 Time: 17:30 Venue: Committee Room 2, Epping Forest District Council Offices Chairman: Cllr V Metcalfe (ECC) Panel Cllr C Whitbread (Vice Chairman - ECC), Cllr C Pond (ECC Members: Cllr A Jackson (ECC), Cllr G Mohindra (EFDC), Cllr P Keska (EFDC), Cllr C Roberts (EFDC), Cllr E Webster (EFDC) Officers: Essex Highways Officer Sarah Alcock- Highway Liaison Officer Essex Highways Officer Sonia Church- Highway Liaison Manager Secretariat: TBC Page Ite Subject Lead Paper m 1 Welcome & Introductions Chairman Verbal 2 Apologies for Absence Chairman Verbal Declarations of Interest 1 - 4 3 Minutes of meeting held on 16th March 2017 to be agreed as a Chairman Report 1 correct record Minutes of the extraordinary meeting held on 20th June to be 5 - 7 3a agreed as correct 4 Matters Arising from Minutes of the previous meeting Chairman Verbal 9 - 14 5 Approved Works Programme HLO Report 2 15 - 30 6 Potential Schemes List HLO Report 3 7 Appendix HLO Report 4 31 – 52 - Highways Rangers 53 - Section 106 Schemes 8 Any other business Chairman Verbal 9 Date of next meeting: Tuesday 16th January 2018 Committee Chairman Verbal Room 2 at 5:30pm 12th September 2017 Epping Forest District Council Epping Forest LOCAL HIGHWAYS PANEL MINUTES – 16th March 2017 – 18:00 – 19:30pm Council Chamber, Civic Offices, High Street, Epping Chairman: Cllr J Knapman Panel Members: Councillors Mrs R Gadsby, A Jackson, Mrs V Metcalfe, Mrs M McEwen, C Pond and J M Whitehouse. Councillors R Bassett, C Roberts, G Chambers, K Chana, P Keska, N Avey, E Webster. Officers: M Valentine (HLO - Ringway Jacobs | Essex County Council) S Alcock (HLO - Ringway Jacobs | Essex County Council), S Church (Highways Liaison Manager – Ringway Jacobs | Essex County Council) and K Durrani (Assistant Director (Technical Services). Secretariat: Anthony-Louis Belgrave (Chigwell Parish Council) Item Owner 1. Welcome and Introductions: The Chairman; Councillor J Knapman welcomed those Members present and those attending in an observational role. The Highways Liaison Officer (HLO) advised Members that this would be his last meeting in the post and that a replacement had been appointed, who was also present at the meeting, in an observational role. 2. Declarations of interest: There were no declarations of interest pursuant to the Council’s Code of Member Conduct. 3. Minutes of meeting held on 13th December 2016 to be agreed as correct record: That the minutes of the meeting held on Tuesday 13th December 2016 be taken as read and signed by the Chairman as a correct record. 4. Matters Arising from Minutes of the previous meeting: N/A 16th March 2017 Epping Forest District 1 5. Approved Works Programme Update 2017/18: The HLO updated members on the schemes approved and delivered from 2012/13 to 2016/17. After discussion it was moved by the Chairman and RESOLVED. 6. Potential Schemes List for consideration of Panel in 2017/18: The HLO advised members of the possibility of match-funding from Epping Forest District Council becoming available, however the decision was very much in the initial stages and a decision would be made on 6th April. The Chairman, HLO, and Local Highway Panel members considered the 2017/18 Scheme list to determine which potential schemes should be commissioned within the 2017/18 financial year’s budget and those to be removed. (1) Passenger Transport Item 1 – Bus Stop IM379b Brook Parade, Chigwell – PT Relocate and re-mark bus cage. After discussion it was agreed that this project would be removed from the potential schemes list. (2) Public Rights of Way Item 4 – Footpath 3 – Theydon Bois – PROW Improvements; The embankment to be shored up with concrete bag work then infilling with concrete and plannings and compacting firmly. After a full and in- depth discussion it was agreed that this project would be progressed. (3) Traffic Management Item 1 – Pyres Lane, Chester Road, Hillyfields – After a full discussion it was agreed that a formal decision with regards to this project would be deferred because of the anticipated changes to the 167 Bus route. Item 3 – B181/Upland Road – After a discussion with regards to the missing items not picked up in the feasibility study, it was agreed that the recommendations should be progressed. Item 6 – Tidy’s Lane, Epping - After discussion it was agreed that this project should be supported by the LHP and progressed. 16th March 2017 Epping Forest District 2 Item 7 - Pump Hill, Loughton – After discussion it was agreed that this project should be supported by the LHP and progressed. Item 14 – Forest Lane, Chigwell – After a full and in- depth discussion it was agreed that a second survey should be conducted in the furtherance of this project. To be progressed. Item 20 – The Campus j/w Boarders Lane, Loughton - After a full discussion it was agreed that this project should be supported by the LHP and progressed. Item 21 – Brooklyn Avenue j/w Churchfields, Loughton - After a full discussion it was agreed that this project should be supported by the LHP and progressed. Item 34 – HGV Routing for Lea Valley Glasshouses – After a full discussion it was agreed that this project should be supported by the LHP and progressed. (4) Walking No Change RESOLVED: That the 2017/18 Scheme Recommendation list be altered in compliance with the suggestions from the Local Highways Panel, and possible future schemes be proposed by members at subsequent meetings. 7. RANGERS/S106 The HLO advised members of the task specifications and responsibilities of the Highway Rangers, and the respective procedures for their assignment to these tasks. After a full and in- depth discussion it was agreed that the possibility of having the Highway Rangers undergo supplementary training to further expand their expertise would be investigated. The HLO further advised members on the completed schemes and those presently being undertaken by the Highway Rangers. The HLO and Sonia Church also explained the new Rangers process from 1st April of which a correspondence is to be circulated to all LHPs across the County, guiding members of the new process. After discussion it was moved by the Chairman and RESOLVED. 16th March 2017 Epping Forest District 3 8. AOB (1) Maintenance of Signposts A full and in-depth discussion took place concerning the apparent lack of progress of the aforementioned project. It was then moved by the Chairman and RESOLVED: • That this information be NOTED. • The allocated budget in the furtherance of this project be £9,000. (2) Road Traffic Collision Reporting An in-depth discussion took place concerning the aforementioned subject, during which it was generally acknowledged that the procedures and categorisations for the reporting of road traffic collisions was highly misrepresentative of what transpires in actuality. After further discussion it was then moved by the Chairman and RESOLVED that: • This information be NOTED. • A relevant representative from the Safer Essex Road Partnership would advise and explain the observed shortcomings in the reporting procedures as they now exist. 9. Date of next meeting: Members agreed that an exceptional meeting of the LHP would be held at the Civic Offices in April 2017 at a date to be determined by the HLO. The primary purpose of this meeting would be to re-confirm approved schemes after the budget has been more accurately established. RESOLVED: (1) That the next meeting of the Local Highways Panel would be held at the Civic Offices in April 2017, during normal working hours. The specific date and time is to be determined by the HLO. CHAIRMAN 16th March 2017 Epping Forest District 4 EPPING FOREST DISTRICT LOCAL HIGHWAYS PANEL EXTRAORDINARY MEETING MINUTES 20TH June 17:30 EPPING FOREST DISTRICT COUNCIL OFFICES, COUNCIL CHAMBERS Chairman: Cllr V Metcalfe Attendees: County Councillors R Gadsby, A Jackson, G Mohindra, C Pond, C Whitbread District Councillors N Avey, R Bassett, G Waller Officers: Sonia Church – Highways Liaison Manager Sarah Alcock – Highways Liaison Officer Q Durrani – EFDC Minutes: Cllr V Metcalfe Item Owner 1. Welcome and Introductions: The ECC appointed Chairman, Cllr V Metcalfe, welcomed those present and observed that although there were now new Terms of Reference for LHPs across the County, this meeting was taking place to replace the cancelled meeting in April 2017, in order to tie up the loose ends from the previous year. Also members noted that all County Councillors had had the opportunity to meet with the new Highways Liaison Officer, Sarah Alcock, in order to discuss progress and plans for schemes within their division. 2. APOLOGIES FOR ABSENCE Apologies for absence had been received from Cllrs M McEwen, E Webster, G Chambers. 3. Declarations of interest: There were no declarations of interest pursuant to the Council’s Code of Member Conduct. 20th June 2017 Epping Forest District 5 4. MATCH FUNDING Members noted that Epping Forest District Council had agreed a £50K contribution as matched funding for the LHP, which meant that with ECC’s contribution £100K was available for additional schemes to be included in the 2017/18 approved programme of works. The schemes listed below were unanimously agreed by those present. From the Approved Schemes - For 2018/19 Rolling Programme 39. LEPP172001 B181/Upland Widening and Road, Epping signage design, £5,000 Upland including topographical survey and Road Safety Audit. 51. LEPP161003 Daws Hill j/w A112 Junction safety £60,000 Sewardstone improvements. Road, Sewardstone From the Potential Schemes List 27. LEPP172019 Audley Gardens, Street light £1,000 Loughton assessment 31. LEPP162069 Dobbs Weir, A feasibility study to Roydon- Footway investigate if a £4,000 footway between Eldon Road and Lee Valley Regional Park Authority entrance is feasible.
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