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The Meeting of the Board of Directors Held in Public Will Take Place at 9.00

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The Meeting of the Board of Directors Held in Public Will Take Place at 9.00 Tab 1 0.0 Agenda public BoD Nov 2019 1 The meeting of the Board of Directors held in public will take place at 9.00am on Wednesday 27 November 2019 in the Boardroom, Trust HQ, Harrogate District Hospital, HG2 7SX AGENDA Item Item Lead Paper No. No. 9.00am – 9.20am Patient Story – presented by Matron Tammy Gotts 9.20am – 11.00am 1.0 Welcome and Apologies for Absence: Mrs A Schofield, - Chairman 2.0 Declarations of Interest and Register of Mrs A Schofield, 2.0 Interests Chairman To declare any interests relevant to the agenda and to receive any changes to the Register of Interests 3.0 Minutes of the Board of Directors meetings held Mrs A Schofield, 3.0 on 25 September and 30 October 2019 Chairman To review and approve the Minutes of the meetings 4.0 Review Action Log and Matters Arising Mrs A Schofield, 4.0 To provide updates on progress of actions Chairman Overview by the Chairman Mrs A Schofield, - Chairman 5.0 Report by the Chief Executive – to follow Mr S Russell, Chief 5.0 Executive 5.1 Integrated Board Report 5.1 5.2 Summary from Resources Committee Mrs M Taylor, Chairman 5.2 meetings of 28 October 2019, and 25 November Non-Executive Director 2019 (to follow) To be considered and discussed 5.3 Finance Report Mr J Coulter, Director of 5.3 To be considered and discussed Finance 5.4 Operational Performance Report Mr R Harrison, Chief 5.4 To be considered and discussed Operating Officer 5.5 Medical Director Report Dr D Scullion, Medical 5.5 To be considered and discussed Director 5.6 Chief Nurse Report – to follow Mrs J Foster, Chief 5.6 To be considered and discussed Nurse Board of Directors - Public Meeting-27/11/19 1 of 238 Tab 1 0.0 Agenda public BoD Nov 2019 1 5.7 Infection Prevention and Control – Annual Mrs J Foster, Chief 5.7 Report Nurse To be considered and discussed 5.8 Workforce and Organisational Development Ms A Wilkinson, Director 5.8 Report of Workforce and To be considered and discussed Organisational Development To deliver high quality health care 6.0 6.0 Summary from Quality Committee meetings Ms L Robson, Chairman 6.0 of 2 October and 6 November 2019 Non-Executive Director To be considered and discussed 6.1 Quality Committee Terms of Reference Ms L Robson, Chairman 6.1 annual update Non-Executive Director To be considered for approval 11.00am – 11.15am Break 11.15am – 12.30pm To work with partners to deliver integrated care 7.0 7.0 West Yorkshire and Harrogate Partnership, Mr Steve Russell, Chief Verbal including WYAAT Annual Report Executive Governance 8.0 8.0 Minutes of the Council of Governors’ Mrs A Schofield, 8.0 meeting of 7 August 2019 Chairman To receive and note 8.1 Amendments to the Trust Constitution – Mrs A Schofield, 8.1 minor changes following approval of title from Chairman Deputy Chairman of Governors to Lead Governor To receive and approve 8.2 Treasury Management Policy Mr J Coulter, Director of 8.2 For review and approval Finance 9.0 Any other relevant business Mrs A Schofield, - By permission of the Chairman Chairman Board Evaluation Mrs A Schofield, - Chairman Confidential Motion – the Chairman to move: Members of the public and representatives of the press to be excluded from the remainder of the meeting due to the confidential nature of business to be transacted, publicly on which would be prejudicial to the public interest. 2 of 238 Board of Directors - Public Meeting-27/11/19 Tab 2 3.0 Draft Minutes - Board of Directors October 2019 2 Report Status: Open BOARD OF DIRECTORS MEETING Minutes of the Board of Directors’ meeting held on Wednesday 30 October 2019 at 10.00am at Ripon Community House, Allhallowgate, Ripon Present: Ms Sarah Armstrong, Non-Executive Director Mr Jonathan Coulter, Deputy Chief Executive/Finance Director Mrs Jill Foster, Chief Nurse Mr Robert Harrison, Chief Operating Officer Ms Laura Robson, Non-Executive Director Mr Steve Russell, Chief Executive Mrs Angela Schofield, Chairman Dr David Scullion, Medical Director, Mr Richard Stiff, Non-Executive Director Mrs Maureen Taylor, Non-Executive Director Mr Chris Thompson, Non-Executive Director/Vice Chairman Mrs Lesley Webster, Non-Executive Director Ms Angela Wilkinson, Director of Workforce and Organisational Development In Mr Andrew Alldred, Clinical Director, Long Term and Unscheduled Care attendance: Mr Andrew Forsyth, Interim Company Secretary Dr Natalie Lyth, Clinical Director for Children’s and County Wide Community Services 1.0 Welcome and Apologies for Absence 1.1 Mrs Schofield noted there were apologies for absence from Dr Kat Johnson, Clinical Director, Planned and Surgical Care. 1.2 It was confirmed a quorum was present at the meeting. 2.0 Declarations of Interest and Board Register of Interests 2.1 It was noted Mr Coulter and Mr Thompson were Directors of Harrogate Integrated Facilities (HIF). No agenda items were planned which would present a conflict of interest. 3.0 Recruitment of Non-Executive Directors 3.1 Mrs Scofield’s paper had been circulated in advance and was taken as read. 3.2 She explained the background and outlined the proposal. The recruitment process to replace Mrs Webster and Mr Thompson had yielded three good, strong candidates and it was the opinion of the interview panel that they would each bring high quality attributes to the Board. 3.3 The next Non-Executive Director was due to reach the end of their second term at the end of October 2020 and this would require the Trust to recruit a replacement. The pragmatic approach was for the Trust to engage all three candidates at this point. 1 Board of Directors - Public Meeting-27/11/19 3 of 238 Tab 2 3.0 Draft Minutes - Board of Directors October 2019 2 3.4 The Constitution of the Trust specifies only that the Board must have a minimum of six Non-Executive Directors; the proposal was to add a seventh, but for a limited period. 3.5 Mrs Taylor said she had been impressed by the quality of the candidates and asked in which order they would be engaged, if the proposal was agreed. Mrs Schofield said that, subject to approval by the Council of Governors on 6 November, Mr Cross would be appointed from 1 January 2020 and Mr Sampson and Mr Papworth from 1 March 2020. 3.6 Mrs Foster asked about the balance of Executive against Non-Executive Director and Mrs Schofield said that there must always be a majority of Non-Executive Directors and the proposal did not cause this to be lost. 3.7 Mrs Webster commented that the services of Gatenby Sanderson had generated a better pool of candidates. 3.8 The Board of Directors approved the proposals that, subject to approval of the preferred candidates by the Council of Governors, a seventh Non-Executive Director should be appointed from 1 March 2020 to 31 October 2020, at which point the seventh post would lapse. APPROVED: The Board of Directors approved the establishment of a seventh, time-limited, Non- Executive Director post on the Board of Directors and agreed that the tenure of the holder of the seventh Non-Executive Director post will run from 1 March 2020 until the next Non-Executive director vacancy occurs. This is likely to be on 31 October 2020. The post will then lapse. 4.0 Any other relevant business not included on the Agenda There was no other business not included on the Agenda. 5.00 Board Evaluation There was no evaluation of the meeting. The meeting closed at 10.20am. 2 4 of 238 Board of Directors - Public Meeting-27/11/19 Tab 3 2.0 BoD Register of Interests November 2019 3 BOARD OF DIRECTORS – REGISTERED DECLARED INTERESTS This is the current register of the Board of Directors of Harrogate and District Foundation Trust and their declared interests. The register is maintained by the Company Secretary and was last updated in November 2019. Name Position Interests Declared Mr Andrew Alldred Clinical Director 1. Chair of the Yorkshire and Humber Medicines LTUC Optimisation and Procurement Committee 2. Member of the Yorkshire and Humber Chief Pharmacist group 3. Member of the West Yorkshire and Harrogate ICS Pharmacy Leadership Group 4. Chair of the Procurement sub-committee of the West Yorkshire and Harrogate ICS and Regional Partners Regional Store Project and a member of the project board Ms Sarah Armstrong Non-Executive 1. Company director for the flat management company Director of current residence 2. Chief Executive of the Ewing Foundation Mr Jonathan Coulter Deputy Chief 1. Non-Executive Director of Harrogate Healthcare Executive/ Facilities Management Limited t/a Harrogate Finance Integrated Facilities (a wholly owned subsidiary Director company of Harrogate and District NHS Foundation Trust) Mrs Jill Foster Chief Nurse None Mr Robert Harrison Chief Operating 1. Charity Trustee of Acomb Methodist Church, York Officer 2. Chair of Directors of Strategy and Operations WYAAT 3. WYAAT Elective Care COO Lead 4. Harrogate Place representative on the WY&H Cancer Alliance Board 5. Member of the Harrogate and Rural Alliance Board 6. Director of ILS and IPS Pathology Joint Venture (from 1 October) Dr Kat Johnson Clinical Director None PSC Board of Directors - Public Meeting-27/11/19 5 of 238 Tab 3 2.0 BoD Register of Interests November 2019 Dr Natalie Lyth Clinical Director 1. Member of North Yorkshire Local Safeguarding 3 CCCC Children’s Board and sub-committees. 2. Chair of the Safeguarding Practice Review Group. 3. Chair of the North Yorkshire and York Looked After Children Health Professionals Network.
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