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Agenda Report - Final

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Agenda Report - Final Lake County Illinois Lake County Courthouse and Administrative Complex 18 N. County Street Waukegan, IL 60085-4351 Agenda Report - Final Wednesday, June 7, 2017 1:00 PM Assembly Room, 10th Floor Financial and Administrative Committee Financial and Administrative Agenda Report - Final June 7, 2017 Committee 1. Call to Order 2. Pledge of Allegiance 3. Approval of Minutes 3.1 17-0666 Minutes from April 26, 2017. Attachments: F&A 4.26.17 Minutes Final 3.2 17-0667 Executive Session minutes from April 26, 2017. 4. Addenda to the Agenda 5. Public Comment 6. Chairman's Remarks 7. Old Business 8. New Business CONSENT AGENDA PUBLIC WORKS AND TRANSPORTATION 8.1 17-0616 Joint resolution authorizing a contract with Water Well Solutions, Elburn, Illinois, for well pump maintenance and repair services for Lake County Public Works in the estimated annual amount of $59,675, with renewal options. · Lake County owns and operates five public water systems that utilize well water as their source water supply. These five well systems contain 43 total wells. · The well pumps and associated equipment require preventative maintenance and repair that necessitate the services of a contractor specialized in well repair. · The Contractor shall be responsible for mobilization/demobilization, well sounding, pump extraction, installation, and testing. The bid price includes all labor, parts, equipment costs, portal-to-portal transportation charges, and all other charges of every kind and nature. · An invitation to bid was issued and extended to 12 vendors and sealed bids were received from two vendors ranging from $59,675 to $92,580. · Water Well Solutions, Elburn, Illinois, was determined to be the lowest responsive and responsible bidder who best meets the needs of the County in the estimated annual amount of $59,675 based on a per unit price. Attachments: 17107 Award Recommendation 17107 Bid Tab Lake County Illinois Page 2 of 20 Financial and Administrative Agenda Report - Final June 7, 2017 Committee 8.2 17-0629 Joint resolution authorizing a contract with Maintenance Coatings, South Elgin, Illinois, in the amount of $207,024 for the removal and replacement of reflective pavement markers with recessed pavement markers at various locations on the County highway system, and designated as Section 17-00000-12-GM. · 2017 Pavement Marker Replacement Program: Contract Award. · The County has raised and recessed reflective pavement markers delineating medians and lane lines throughout the County highway system. · The Lake County Division of Transportation undertakes the removal and replacement, where necessary, of these reflective pavement markers. · This project will replace raised reflective pavement markers with recessed pavement markers at various locations on the County highway system. · This project is included in the highway improvement program. · A total of five bids were received, ranging from $207,024 to $442,442.42 and the lowest responsible bidder is Maintenance Coatings, South Elgin, Illinois, in the amount of $207,024. Attachments: 17-0629 Bid Tab, 2017 Pavement Marker Replacement Program.pdf 8.3 17-0631 Joint resolution authorizing a contract with Superior Road Striping, Inc., Melrose Park, Illinois, in the amount of $560,818.11 for the removal, replacement or refurbishment of pavement markings on the bituminous and concrete pavements of various County highways, which will be improved under the Illinois Highway Code for a total of 42.72 centerline miles, and designated as Section 17-00000-15-GM. · 2017 Pavement Markings for Bituminous and Concrete Pavements: Contract Award. · The Lake County Division of Transportation (LCDOT) participated in the County’s joint procurement process for the removal, replacement or refurbishment of pavement markings on the bituminous and concrete pavements. · The Villages of Buffalo Grove and Wheeling participated in the joint process. · The County has miles of pavement markings for medians, lane lines, and cross walks on bituminous and concrete pavements. · The thermoplastic and polyurea markings last longer than paint, but eventually require replacement. · This project is included in the highway improvement program. · A total of six bids were received, ranging from $560,818.11 to $1,076,341.65 and the lowest responsible bidder is Superior Road Striping, Inc., Melrose Park, Illinois, in the amount of $560,818.11. Attachments: 17-0631 Bid Tab, 2017 Pavement Markings.pdf 8.4 17-0615 Joint resolution authorizing a contract with Atlas Copco CTS, Elk Grove Village, Illinois, to procure a total responsibility service plan for the Department of Public Works in the amount of $36,432.02. · The Department of Public Works had two high efficiency blowers installed at the Des Plaines River Water Reclamation Facility in 2012. Lake County Illinois Page 3 of 20 Financial and Administrative Agenda Report - Final June 7, 2017 Committee · As part of the installation, energy costs related to the blowers were reduced approximately 30 percent while the units are in operation. · The warranty on these units has expired and an ongoing service and maintenance plan is needed. · The Department of Public Works budgeted for the service and maintenance plan as part of their fiscal year 2017 budget. · The total responsibility service plan will provide a preventative maintenance plan including two maintenance visits per year, a full warranty, priority service, overhaul services, breakdown labor, parts, lubricants, travel and mileage. · Pursuant to Article 6, Section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis there is only one source for the required services. · This resolution authorizes the execution of the agreement with Atlas Copco CTS, Elk Grove Village, Illinois, for the purchase of a total responsibility service plan in the amount of $36,432.02, with four one-year renewals. Attachments: Atlas Recommendation 8.5 17-0617 Joint resolution authorizing a contract with Itron, Inc., Liberty Lake, Washington, to procure automated meter reading (AMR) hosting services in the amount of $54,436.68. · The Department of Public Works issued a bid in 2013 for the replacement of approximately 20,000 water meters and the installation of an automated meter reading system. · As part of that project, the contractor, PMI Inc., installed software, supplied by Itron, Inc., that interfaces with the meter reading data from the water meters to the County’s utility billing software. · The original contract with PMI, Inc. included hosting services, supplied by Itron, Inc., in which they maintain the interface software and maintain and operate the data servers that save and store the meter reading data. · Pursuant to Article 6, Section 102, the Purchasing Agent convened an ad hoc review group that approved bid exemption on the basis that there is only one source for the required services. · This resolution authorizes the execution of the agreement with Itron, Inc., Liberty Lake, Washington, for the procurement of automated meter reading (AMR) hosting services in the amount of $54,436.68, with five one-year renewals. Attachments: Itron Recommendation 8.6 17-0641 Joint resolution authorizing an agreement with Sam Schwartz Engineering, Itasca, Illinois, for Phase II design engineering services for traffic signal optimization studies on Lewis Avenue, from Sunset Avenue to Illinois Route 173, at a cost of $39,190, appropriating $50,000 of ¼% Sales Tax for Transportation funds, and designated as Section 17-00999-30-TL. · Lewis Avenue 2017 Signal Coordination: Consultant Agreement and Appropriation. · The consultant will be tasked with traffic signal optimization studies on Lewis Avenue, from Sunset Avenue to Illinois Route 173, and this project is included in the highway improvement program. Lake County Illinois Page 4 of 20 Financial and Administrative Agenda Report - Final June 7, 2017 Committee · Lake County has selected Sam Schwartz Engineering, Itasca, Illinois, under the Local Government Professional Services Selection Act, for these engineering services. Attachments: 17-0641 Lewis Avenue Signal Coordination Consultant Agreement and Appropriation.pdf 8.7 17-0646 Joint resolution authorizing an agreement for consulting services with Victor S. Teglasi, Scarsdale, New York, at a cost of $87,750 for five years of maintenance, support, training and ongoing development of the newly upgraded Capital Program Management System (CPMS), appropriating $110,000 of ¼% Sales Tax for Transportation funds for these services, and designated as Section 17-00000-21-EG. · CPMS Consultant Agreement and Appropriation. · The Lake County Division of Transportation (LCDOT) is a licensed user of CPMS since 1990. · CPMS is extensively used for a combined source of data in managing key documents, including: the County’s five-year transportation improvement program, budget submittals to the County Administrator, the County’s annual highway program, Illinois Department of Transportation (IDOT) Motor Fuel Tax (MFT) reports, and the LCDOT bonding program. · CPMS has been updated to Structured Query Language (SQL) and the continuance of maintenance, support, training and ongoing development is needed for the next five years and is included in the highway improvement program. · Victor S. Teglasi of Scarsdale, New York, is the developer and sole proprietor of the CPMS software. Attachments: 17-0646 CPMS Support Agreement Draft.pdf FINANCIAL & ADMINISTRATIVE 8.8 17-0576 Report from Mary Ellen Vanderventer, Recorder of Deeds, for the month of April
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