Board of Directors Meeting a G E N

SAUGEEN CONSERVATION BOARD OF DIRECTORS MEETING Thursday, October 22, 2015 7:00pm

A G E N D A

1. Adoption of Agenda

2. Declaration of Pecuniary Interest

3. Minutes of Board of Directors Meeting – September 24, 2015 – attached.

4. Matters arising from the Minutes a. 2016 Budget – update/questions - Wayne Brohman b. Planning & Regulation Customer Service Survey– Wayne Brohman – attached. c. SVCSV signed lease agreement – Wayne Brohman

5. Correspondence – attached.

6. Presentation: Lockerby Dam Removal – Jo-Anne Harbinson

7. Reports a. Finance Report – Report #7a – attached. b. Program Report – Report #7b – attached. c. Financial Reserve Report – Report #7c – attached. d. Planning & Regulations Action Items – Wayne Brohman – attached.

8. New Business a. Phragmites letter – Luke Charbonneau – attached. b. Pay by Phone – Wayne Brohman – attached. c. 2016 User Fee Schedule – Wayne Brohman – attached. d. Nottawasaga Valley CA – legal matter – Wayne Brohman e. Local newspaper articles – attached.

Adjournment AGENDA

SAUGEEN VALLEY CONSERVATION AUTHORITY

Conservation through Cooperation MINUTES

MEETING: Board of Directors DATE: Thursday, September 24, 2015 TIME: 10:00am LOCATION: Administration Office, Formosa

CHAIR: Luke Charbonneau

DIRECTORS PRESENT: Robert Buckle, Maureen Couture, Barbara Dobreen, Brian Gamble, Wilf Gamble, Dan Gieruszak, Stewart Halliday, Dan Kerr, Steve McCabe, Sue Paterson, Mike Smith, Andrew White.

DIRECTORS ABSENT, WITH REGRET: John Eccles, Kevin Eccles

OTHERS PRESENT: Wayne Brohman, General Manager/Secretary-Treasurer Gary Senior, Sr. Manager, Flood Warning & Land Management Laura Molson, Manager, Accounting Jim Penner, Manager, Forestry Erik Downing, Manager, Environmental Planning & Regulations Shannon Wood, Manager, Communications Les McKay, Manager, Information Technology Al Leach, Saugeen Valley Children’s Safety Village Janice Hagan, Recording Secretary Member of the Press

Chair Luke Charbonneau called the meeting to order at 10:03am.

1. ADOPTION OF AGENDA

MOTION #G15-51 Moved by Dan Kerr Seconded by Barbara Dobreen THAT the agenda be adopted as presented.

Carried Board of Directors Meeting – September 24, 2015

2. DECLARATION OF PECUNIARY INTEREST

No persons declared a pecuniary interest relative to any item on the agenda.

3. MINUTES OF BOARD OF DIRECTORS MEETING – July 23, 2015

MOTION #G15-52 Moved by Stewart Halliday Seconded by Sue Paterson THAT the minutes of the Board of Directors meeting, held on July 23, 2015, be adopted as circulated.

Carried

4. MATTERS ARISING FROM THE MINUTES

There were no matters arising from the minutes.

5. CORRESPONDENCE

Letter from the Ministry of the Environment & Climate Change offering congratulations on updated Source Protection plans & revised assessment reports was noted and filed.

Letter from Maitland Valley Conservation Authority announcing the 2016 International Plowing Match to be held Sept 20 – 24, 2016. It was noted that page 2 of this letter had been omitted from the Board Package and was now being presented to the Board. MVCA is requesting that SVCA contribute $5000 towards the IPM and that they provide assistance in staffing the display tent. The General Manager/Secretary-Treasurer explained that this amount had been submitted as an item in the proposed 2016 Budget. This letter was noted and filed.

6. 2016 Budget Review

A copy of the proposed draft 2016 Budget is appended to the office copy of these minutes.

The General Manager/Secretary-Treasurer reviewed SVCA sources of funding and explained the calculations for determining General Levy percentages.

Laura Molson was called upon to explain the year end projections and proposed budget for the Administration Department. She explained there were no significant pension or other payroll cost changes expected. There were no questions from the Directors.

Gary Senior reviewed the budget for the Flood Warning Department. He noted that the staff travel expenses were due to having eleven Flood Warning gauges across the watershed and each one had to be maintained. He also noted that these gauges contributed to telephone costs. Mr. Senior pointed out that there were two new categories in the department budget: Software Reserve, and Software expense. He explained that there were plans to hire a coop student to research software options.

Board of Directors Meeting – September 24, 2015

Gary Senior reviewed the budget for Property Management and explained that this department included the two shop buildings. There were no questions from the Directors.

Gary Senior reviewed the budget for the Capital Property Management Department. He explained that this department included minor improvements to infrastructure of the campgrounds and some non- revenue parks operations. He explained that future projects were budgeted based on the probability of the projects requiring to be done. He pointed out that the Campground Improvements were paid for by the Saugeen Parks Reserves.

Jo-Anne Harbinson was called into the meeting to discuss the budget for Water Projects Maintenance & Stewardship. The directors had some questions regarding the source of funding for some of the projects and Jo-Anne explained that funding came from MNRF Grants and Special Levy.

Jo-Anne Harbinson reviewed the budget for Water Quality. She told the Board that SVCA pays for fifteen of twenty-nine surface water sites. There were questions from the Board regarding this service and whether it was overlapping with Source Water Protection or other agencies. She indicated that SVCA only does water testing in areas not being done by others.

Erik Downing was called upon to review the budget for the Planning and Regulations Department. He explained that most of the expenses were salary based, but also included staff travel. He explained that there were plans to increase staff development costs. The Directors inquired about the legal fees and Mr. Downing explained that usually the amount allotted has been adequate. The General Manager/Secretary- Treasurer clarified that there is a separate reserve for legal fees. The Directors also questioned if the budget for this department reflected a solution to the backlog of applications. The GM/S-T explained that the Action Items chart had few dollar value items. Dan Gieruszak offered congratulations to Mr. Downing on the amount of work that has been accomplished in the past year.

Les McKay was called into the meeting to review the budget for Information Technology & GIS. He said that the budget numbers were similar to those of last year. He told the Board that each work station was on a schedule to be updated every three years. He also informed the Board that he was working with the General Manager/Secretary-Treasurer and the Manager of Environmental Planning & Regulations to develop a new file tracking system for the Planning & Regulation Department. There were no questions from the Directors.

Shannon Wood was called into the meeting to review the budgets for the Communications Department and the Education Department. She explained to the Directors the role of the Communications Department, which included publishing brochures and media materials, advertising, and applying for grants. She also discussed the different programs that the Education department delivers including the WREN program and the DEER program. The directors inquired about the Social Media activities, and she explained that SVCA was being promoted on Facebook and Twitter.

The General Manager/Secretary-Treasurer reviewed the budget for Agricultural Lands. He noted that there was an expected surplus of $5000 for 2015 which would be deposited into the Reserve account. After discussion regarding the purpose of SVCA holding agricultural lands, the Directors suggested that the Property and Building Committee review this matter and make recommendations to the Board of Directors.

Board of Directors Meeting – September 24, 2015

The GM/S-T reviewed the budget for Rental Property which comprises the house at Sulphur Spring. He explained that the projected improvement for 2015 was because it had been assumed that the tenant was going to move out and Rental Revenue had been adjusted.

The GM/S-T reviewed the Non-Revenue Parks Budget. There were no questions from the Directors.

The GM/S-T reviewed the Budgets for the Revenue Parks. He pointed out that salaries from the Durham Conservation Area were over budget because there had been another Superintendent hired transitionally as the current Superintendent is retiring. He also pointed out that the Bluffs Conservation Area is expected to have a small surplus in 2015 due to a large group event. He reminded the Board that revenue from the parks is weather dependent. There was discussion regarding the profitability of the parks and an urgency to find solutions to the problem of low revenues.

Jim Penner reviewed the Budget for the Forestry Department. He noted that more marketing was planned for autumn to continue to create revenues. He also told the Board that two more properties had been added this year which effects the property tax costs, but that next year should be reduced to reflect the 75% MFTIF reduction that SVCA receives.

Jim Penner discussed the Budget for the Grey Bruce Forestry Services. He pointed out that extra advertising had to be done since interest in the EAB program appears to be down. He explained that other agencies are now licensed to perform the same treatment which has caused revenues for SVCA to be lower.

Jim Penner reviewed the Motor Pool Budget. He told the Board that in 2015 a new pickup truck had been acquired. He pointed out that SVCA owns an aging 1989 tractor and 1963 float. It is proposed to sell the tractor and float and use the proceeds to purchase an Argo all-terrain vehicle. The budget provides for the purchase of a small dump truck and trailer which is to be paid for from the Forestry Reserve and Vehicle Replacement Reserve.

A lunch break was called at 12:18pm. The meeting was called back to order at 12:53.

The GM/S-T reviewed the Budget for Capital - Water and explained that funding for this department is from MNRF and Special Levy. There were no questions from the Directors.

The Directors requested that a review of the schedule of Reserve Fund balances be added to the agenda for the next scheduled Board of Directors meeting.

After discussion regarding various items in the 2016 Proposed Budget the following motion was made:

MOTION #G15-53 Moved by Dan Kerr Seconded by Steve McCabe THAT the September 24, 2015 version of the 2016 Draft Budget be approved in principle as presented, and further;

THAT staff be authorized to forward the Draft Budget to the Authority’s watershed municipalities for a 30 day review.

Carried Board of Directors Meeting – September 24, 2015

7. PLANNING & REGULATIONS ACTION ITEMS

The GM/S-T reviewed the Planning & Regulations Action Items chart and pointed out that several of the items were complete. He told the Board that the priority is the File Tracking system which is currently being developed. He highlighted item #11 [conversion of paper files to digital form] and explained that a part time person will need to be hired to scan file documents. This position has been advertised.

8. PLANNING & REGULATIONS CUSTOMER SURVEY

The GM/S-T presented the proposed Planning & Regulations Customer Survey that has been developed at the request of the Board of Directors. Janice Hagan demonstrated how the survey would work using the online platform Survey Monkey and showed the Board the different reports that could be printed. After discussion the Board directed the GM/S-T to make the suggested changes to the questions and choose the Select level of pricing at an annual cost of $228.

Al Leach arrived at the meeting at 1:52pm.

9. SAUGEEN VALLEY CHILDREN’S SAFETY VILLAGE

The GM/S-T reviewed the background on the SVCSV proposal to lease property and buildings at the Sulphur Spring CA. He presented the Draft Lease to the Board and reviewed the various changes that had been made. Dan Kerr told the Board that the Building & Property Committee had recommended to the Board of Directors that the Draft Lease be approved as amended. Mr. Brohman told the Board that there were plans to renovate the basement of the Resource Centre for use by the Foundation.

MOTION #G15-54 Moved by Dan Kerr Seconded by Wilf Gamble THAT the Board of Directors approve the draft lease agreement between Saugeen Valley Conservation Authority and the Saugeen Valley Children’s Safety Village as amended, and further

THAT the Board of Directors authorizes the Chair of the Board of Directors and the General Manager/Secretary-Treasurer to sign a lease under the same terms & conditions as the DRAFT lease as amended, and further

THAT the final lease agreement be presented to the Board at the next scheduled Board of Directors meeting.

Carried

The Chair extended best wishes to the SVCSV as they proceed with the new project. Al Leach thanked the Board for working with SVCSV to attain the agreement.

Mr. Leach left the meeting 2:15pm.

Board of Directors Meeting – September 24, 2015

10. BRUCE COUNTY MOA/OFFICIAL PLAN REVIEWS

The GM/S-T reviewed the history of the MOA that SVCA, MVCA, GSCA and the County of Bruce had signed in 2006. He reported that the purpose of the agreement is to describe the framework within which SVCA, MVCA, and GSCA will provide planning act application review and technical clearance services to the County. There was a question as to whether or not this is a required mandate of the Conservation Authority. After discussion the Board of Directors recommended that this topic be addressed at the next scheduled Board meeting.

A coffee break was called at 2:40pm. Dan Kerr, Steve McCabe and Sue Paterson left the meeting. Chair Luke Charbonneau called the meeting back to order at 2:50pm.

11. CONSERVATION AUTHORITIES ACT DISCUSSION PAPER

The GM/S-T told the Board that Conservation Ontario had prepared a draft response to the MNRF Discussion Paper and that they had highlighted four key points where changes were pending: Governance, Funding Mechanisms, Roles & Responsibilities and Other Areas of Interest. After discussion the Board directed The GM/S-T to submit a response to MNRF.

12. NEW BUSINESS

The Chair circulated an email of complaint received by Director Sue Paterson. This email is appended to the office copy of these minutes. He encouraged others to share issues pertaining to SVCA with the Board for discussion.

Dan Gieruszak commended Mr. Brohman and Mr. Downing for their efforts in organizing the Mapping Working Group Committee. He passed on regards from members of the Town of Brockton Building Department and encouraged other member municipalities to get involved in this project.

There being no further business, the meeting adjourned at 3:26pm on motion of Maureen Couture.

______Luke Charbonneau Janice Hagan Chair Recording Secretary

AGENDA

Saugeen Valley Conservation Authority Planning & Regulations Survey

Community Feedback

The goal of the SVCA is to partner with municipalities and the general public to ensure renewable watershed natural resources remain strong and healthy and for the long term.

The purpose of this survey is to identify what we are doing well and where we can improve our systems, processes and service to the community. Your feedback is important to ensure we continue to meet our goals in a way that serves the environment and the community.

Your submission of this survey is strictly anonymous unless you have chosen to identify yourself, in which case your response may be subject to a Freedom of Information request.

1. I am satisfied with the information provided to me by SVCA staff.

Yes

Partially

Please explain

2. The response was explained thoroughly in a manner which I could understand.

Yes

Partially

Please explain 3. SVCA staff was courteous, professional and respectful in their interaction with me.

Yes

Partially

Please explain

4. My request was responded to in a reasonable amount of time.

Yes

What was the response time?

5. I am satisfied with the decision(s)/response of SVCA staff.

Yes

Partially

Please explain

6. Were you advised of the appeal process?

Yes

7. Which Municipality is your property located in? 8. Additional feedback I would like to give: AGENDA AGENDA

1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519-367-3040, Fax 519-367-3041, [email protected], www.svca.on.ca

REPORT #7a

MEMO TO: SVCA Board of Directors

DATE: October 22, 2015

FROM: Laura Molson, Manager, Accounting

SUBJECT: Financial Reports

Please find attached the financial report for the period ending August 31, 2015. Also attached is the July & August 2015 cheque list for your review.

Recommendation:

THAT the Financial Report to August 31, 2015 be accepted as distributed and further;

THAT the Accounts Payable, totaling $654,537.46 be approved as distributed.

Program Revenue Expenses

Approved Budget % Actual/ Approved Budget % Actual/ *Surplus/ Budget YTD Actual YTD Budget YTD Budget YTD Actual YTD Budget YTD (Deficit) Administration 408,437 272,288 271,414 100% 408,437 270,964 248,908 92% 22,506

Flood Control Flood Warning System 182,820 121,630 121,113 100% 182,820 118,782 97,753 82% 23,360

Water Management Flood Control Structures 129,136 86,096 86,110 100% 129,136 88,978 78,786 89% 7,324 Water Quality 106,601 71,064 73,713 104% 106,601 67,862 50,685 75% 23,028

Environmental Planning & Regulations 543,522 375,880 490,233 130% 543,522 366,821 362,276 99% 127,957

Information Technology & GIS 164,083 109,392 109,389 100% 164,083 115,841 98,468 85% 10,921

Community Relations Information 212,304 143,872 136,612 95% 212,304 145,656 137,978 95% (1,366) Education 84,776 58,633 58,163 99% 84,776 59,842 52,068 87% 6,095

Land Management Non-Revenue Parks & Lands 156,393 102,268 105,698 103% 156,393 111,413 88,839 80% 16,859 Property (General) 56,725 37,816 38,085 101% 56,725 38,277 34,016 89% 4,069

Capital Projects Recreational Properties 13,000 8,336 8,327 100% 13,000 8,000 958 12% 7,369 Administrative Projects 10,000 7,000 7,000 100% 10,000 7,000 0 0% 7,000 Total - General Levy Programs & Capital 2,067,797 1,394,275 1,505,857 108% 2,067,797 1,399,436 1,250,735 89% 255,122 Saugeen Valley Conservation Authority Financial Report Non-General Levy Programs and Capital Projects August 31, 2015 (Unaudited)

Program Revenue Expenses Approved Budget % Actual/ Approved Budget % Actual/ *Surplus/ Budget YTD Actual YTD Budget YTD Budget YTD Actual YTD Budget YTD (Deficit) Land Management Revenue Parks: Brucedale C. A. 72,850 67,550 64,999 96% 50,193 35,138 34,812 99% 30,187 Durham C. A. 185,600 174,250 169,758 97% 202,766 155,918 153,987 99% 15,771 Saugeen Bluffs C.A. 190,900 182,800 183,038 100% 200,469 156,678 149,659 96% 33,379 Rental Properties 2,600 2,600 3,535 136% 10,500 5,725 2,227 39% 1,308 Agricultural Lands 11,250 6,690 6,690 100% 6,250 4,855 4,699 97% 1,991 Motor Pool 194,600 154,700 120,494 78% 173,264 137,886 111,674 81% 8,820

Forest Management Authority Forests 181,000 5,664 3,280 58% 176,545 103,769 108,894 105% (105,614) Grey Bruce Forestry Services 197,500 171,000 186,728 109% 202,920 179,118 170,443 95% 16,285

Capital Projects Water Management 34,000 12,000 109,360 911% 34,000 12,000 118,889 991% (9,529) Recreational Properties 30,500 30,500 4,053 13% 30,500 24,000 4,053 17% - Administrative Projects 0 0 1,999 0% 0 0 1,999 0% -

Interest Earned 0 0 17,098 0% 0 0 - 0% 17,098

Total-Non General Levy & Capital Programs 1,100,800 807,754 871,032 108% 1,087,407 815,087 861,336 106% 9,696

Summary Total - General Levy Programs & Capital 2,067,797 1,394,275 1,505,857 108% 2,067,797 1,399,436 1,250,735 89% 255,122 Total-Non General Levy & Capital Programs 1,100,800 807,754 871,032 108% 1,087,407 815,087 861,336 106% 9,696 3,168,597 2,202,029 2,376,889 108% 3,155,204 2,214,523 2,112,071 95% 264,818

Budget YTD surplus/(deficit) (12,494)

277,312 Cheques for Approval for July & August, 2015

Cheque Number Vendor Desription Amount 78098 St.Pauls Anglican Church Hall Rental - Stewardship $ 65.00 78099 4 Wheels Performance Inc. Back Rack for new Durham CA truck $ 920.95 78100 Rintoul's Pools & Spas LTD. Bluffs CA - Pool Maintenance $ 105.08 78101 Municipality of South Bruce Septic tank decommissioning $ 50.00 78102 Dan Kerr Payroll $ 225.00 78103 Georgian Show Productions Georgian Homesteading and Survival Show $ 100.00 78104 Emily Vandermeulen Staff Travel (SWP) $ 195.64 78105 Mildred Brown Refund for overpayment $ 180.00 78106 Caralynn Kamerman Petty Cash Disbursement Claim - Brucedale CA $ 214.24 78107 Allen's Home Building Centre Park Maintenance-Saugeen Bluffs CA/Lockerby $ 77.33 78108 Arctic Glacier Canada Inc. Ice for Bluffs CA & Brucedale CA $ 429.00 78109 Arthur Chrysler Sales & Leasing Vehicle Lease - Jeep $ 678.00 78110 Municipality of Brockton Municipal Implementation Workshop (SWP) $ 216.96 78111 Canadian Fire & Flood Formosa Office Cleaning $ 853.72 78112 Corporate Express Office Supplies (SWP) $ 899.60 78113 Desco Plumbing & Heating Maintenance Supplies $ 21.39 78114 Don Ditner Construction Screened sand $ 135.60 78115 Eastern Ontario Model Forest Forest Stewardship Council annual fee $ 9,492.00 78116 Excel Business Systems Copier Lease (SWP) $ 1,375.04 78117 Foxton Fuels Limited Diesel Fuel- Maintenance Shop $ 595.87 78118 Gillespie's Office Solutions Photocopier Charges $ 484.22 78119 Grey Sauble Conservation Authority Expenses - April - June 2015 (SWP) $ 8,649.53 78120 GSS Engineering Engineering Fees - Lockerby Dam removal $ 7,802.28 78121 Hallman Motors Vehicle Maintenance $ 498.17 78122 Hanover Chrysler Vehicle Maintenance $ 871.75 78123 Hanover Home Hardware Sulphur Spring Park Supplies $ 574.76 78124 Hanover Rona Building Centre Forestry Works $ 20.79 78125 Jo-Anne Harbinson Staff Travel $ 124.65 78126 David Hawkins Line Services Inc. Repair Trailer plug- Brucedale CA $ 650.88 78127 Hoskin Scientific Surface Equipment $ 204.04 78128 Hudson's Auto Centre Vehicle Maintenance $ 1,702.35 78129 Karcher Construction Ltd. Brucedale CA Maintenance $ 231.65 78130 Kitsupply Sanitary and paper products $ 723.02 78131 Klemmer Lumber Ltd. Firewood - Durham CA $ 3,295.08 78132 Matrix Solutions Inc. Consulting Fees for Tier 3 Water Budget (SWP) $ 13,265.56 78133 McCullough Fuels Dyed Diesel for Bluffs $ 506.09 78134 McLeans Home Hardware Sulphur Spring Park Supplies $ 162.86 78135 Miller's Septic Pumping Saugeen Bluffs Septic pumping $ 1,084.80 78136 Morry's Trailer Sales Supplies for Durham CA $ 90.38 78137 New-Life Mills Fish food $ 45.95 78138 Northern Ice Company Inc. Ice for Durham CA $ 202.80 78139 North Wellington Co-op Supplies for Sulphur Spring $ 71.83 78140 City of Owen Sound Municipal Implementation Workshop (SWP) $ 106.91 78141 Paisley Home Hardware Park Maintenance - Bluffs $ 262.79 78142 Petty Cash Stewardship/Forestry/Admin supplies $ 108.80 78143 Pine River Watershed Initiative Network Project services with PRWIN - July $ 375.00 78144 Pitney Bowes Equipment Lease $ 276.99 78145 Praxair Products Inc. Cylinder Lease $ 384.88 78146 Purolator Courier Courier (SWP), Forestry $ 49.79 78147 Robert's Farm Equipment Equipment parts $ 218.02 78148 B.M. Ross & Associates Ltd. Engineering Costs-Durham Dams $ 5,682.46 78149 Rural Voice Forestry Display Ad $ 231.65 78150 Schaus Sanitation Limited Pump Septic Tanks at Durham CA $ 887.05 78151 Gary Senior Work Boots $ 56.50 78152 SGS Canada Inc. Surface Water Sample Analysis $ 1,297.24 78153 Unisource Stock for Canon printer $ 528.87 78154 UPI Energy Vehicle Fuel $ 3,255.14 78155 UPS Canada Staff Purchase $ 27.50 78156 Walkerton Herald Times Subscription renewal $ 40.01 78157 Waste Management Waste Disposal $ 1,350.30 78158 Angie Underwood Bluffs Refund $ 4.00 78159 Courtney Graham Durham Camper Refund $ 72.00 78160 Dennis Craig Bluffs Refund $ 26.00 78161 Erik Downing Staff Travel $ 45.00 78162 Karissa Butt Bluffs Refund $ 78.00 78163 Kylie Conner Brucedale Refund $ 204.00 78164 Tyler McEachern Bluffs Refund $ 60.00 78165 Peter Kotzeff Lockerby Dam Removal $ 7,500.00 78166 MVCA Bruce County Planning Services Fee $ 175.00 78167 Miriam Duque Brucedale Refund $ 40.00 Cheque Number Vendor Desription Amount 78168 Mildmay Agricultural Society Advertising in Fall Fair book $ 50.00 78169 Brian Aitken Beaver Trapping - Stewart Lakes $ 160.00 78170 Marie Nolan Bluffs Refund $ 24.00 78171 Zeny Deirantranik Bluffs Refund $ 12.00 78172 Municipality of Arran-Elderslie Property taxes- August $ 776.73 78173 Municipality of South Bruce Property taxes- August $ 2,281.72 78174 Township of Huron-Kinloss Property taxes- August $ 678.82 78175 Municipality of West Grey Property taxes-August $ 6,250.31 78176 Town of Saugeen Shores Property taxes-August $ 1,068.34 78177 Town of South Bruce Peninsula Property taxes- September $ 217.00 78178 Buffett Taylor Benefits-August $ 9,990.86 78179 Bradley School Bradley School house for Evening Conservation Tour $ 60.00 78180 Township of Southgate Property taxes- August $ 724.21 78181 Toshiba Finance Lease Payment $ 298.90 78182 Industrial Alliance Insurance & Financial Services Group Accident Insurance SVCF & SVCA $ 233.28 78183 Hanover Typocraft Limited Labels for SVCF $ 565.00 78184 Tina Steves Durham Refund $ 152.00 78185 Municipality of Kincardine Property taxes- August $ 3,076.55 78186 Receiver General Refund of DFO Grant for unspent funds for Mildmay Dam Removal $ 46,259.76 78187 Ruth Keip Donation for Bluffs Labour Day Festivities $ 75.00 78188 VanDriel Excavating Inc. Lockerby Dam Removal $ 79,182.40 78189 Gary Senior Staff Travel $ 1,748.25 78190 VOID Void cheque $ - 78191 VOID Void cheque $ - 78192 Heather or Ken Stark Refund for overpayment $ 40.00 78193 SGS Canada Inc. Surface water sampling $ 1,780.88 78194 Buffett Taylor Benefits-September $ 10,354.31 78195 Cintia Maar Durham Refund $ 12.00 78196 Craig Reiner Bluffs Refund $ 72.00 78197 Harley's Pub & Perk Volunteers/Sponsor Recognition BBQ $ 719.25 78198 Krantz Law Professional Corporation Overpmt refund $ 95.00 78199 Laura Crawford Durham Refund $ 104.00 78200 Mary Haus Durham Refund $ 34.00 78201 Municipality of Brockton Property taxes-September $ 555.29 78202 Municipality of Grey Highlands Property taxes-September $ 391.06 78203 Nichole Stevonson Durham Refund $ 40.00 78204 Sean MacEwan Bluffs Refund $ 80.00 78205 Tony Johnson Durham Refund $ 32.00 78206 Town of Minto Property taxes-September/November $ 43.40 78207 Troyan & Fincher Planning Refund $ 95.00 78208 4 Wheels Performance Inc. Tailgate Liner/Bedmat for new Durham CA truck $ 186.45 78209 Arctic Glacier Canada Inc. Ice for Brucedale CA $ 722.80 78210 Arthur Chrysler Sales & Leasing Vehicle Lease - Jeep $ 678.00 78211 Bluewater Sanitation Inc Bluffs CA - Septic work $ 757.10 78212 Blyth Printing Presentation Folders $ 2,237.74 78213 Catherine Billings Supplies for Volunteer BBQ $ 44.35 78214 Canadian Fire & Flood Formosa Office Cleaning $ 682.97 78215 Carquest Oil - Maintenance Shop $ 92.69 78216 Cedarwell Excavating Ltd. Delivery of Gravel to Durham CA $ 311.11 78217 Corporate Express Office Supplies $ 485.94 78218 Eric Cox Sanitation Hand soap for Durham CA $ 307.13 78219 CRS Contractors Rental Supply Schmidt Lake Trails $ 787.21 78220 Davidson-Hill Elevator Inc. Elevator Maintenance, Phone Charges - Formosa $ 503.98 78221 Desco Plumbing & Heating HQP Maintenance Supplies $ 179.27 78222 Don Ditner Construction Schmidt Lake - 'A' Gravel $ 1,245.83 78223 Excel Business Systems Copier Lease (SWP) $ 146.96 78224 Michelle Gallant Staff Travel $ 144.85 78225 Gillespie's Office Solutions Photocopier Charges $ 668.51 78226 GSS Engineering Engineering services for Lockerby Dam Removal $ 1,348.43 78227 Hanover Home Hardware Sulphur Spring Park Supplies/Schmidt Lake Trails $ 534.66 78228 Jo-Anne Harbinson Staff Travel $ 144.45 78229 Make Hay Communications Friends of the Saugeen initiative Advertising $ 84.75 78230 Ron Holmes Contracting Tree service - Durham CA $ 163.85 78231 Holst Office Pro Office Supplies $ 99.29 78232 Kincardine News Subscription Renewal $ 65.00 78233 Municipality of Kincardine Garbage Bag Tags $ 104.00 78234 Klemmer Lumber Ltd. Firewood - Bluffs CA $ 2,576.40 78235 Rene Kleinecke Reference Book for GIS $ 20.07 78236 Marcc Apparel & Promotions Staff Uniforms/Emerald Ash Borer Tags $ 1,128.95 78237 Matrix Solutions Inc. Consultant's Costs for T3 Hanover Water Budget (SWP) $ 30,849.75 78238 McLeans Home Hardware Sulphur Spring Park Supplies $ 232.36 78239 Miller's Septic Pumping Saugeen Bluffs Septic pumping $ 542.40 Cheque Number Vendor Desription Amount 78240 New-Life Mills Fish food $ 45.95 78241 Northern Ice Company Inc. Ice for Durham CA $ 218.40 78242 North Wellington Co-op Supplies for Sulphur Spring $ 142.43 78243 Paisley Home Hardware Park Maintenance - Bluffs $ 143.50 78244 Pine River Watershed Initiative Network Project Services from PRWIN $ 875.00 78245 Purolator Courier Courier- ComRel/Foundation $ 79.93 78246 Robert's Farm Equipment Equipment Maintenance $ 287.19 78247 Rural Voice Forestry Display Ad $ 231.65 78248 Saugeen Sales & Rentals Ltd. Supplies Durham CA, Durham Day Use, Durham 2 Dams $ 31.53 78249 Schaus Sanitation Limited Pump Septic Tanks at Sulphur Spring/Formosa/ Durham CA $ 1,537.93 78250 SGS Canada Inc. Surface Water Sample Analysis/Water Quality Sampling -Parks $ 1,416.34 78251 Sign Up Signs Vehicle Signage/Formosa Sign/Bluffs Sign $ 791.00 78252 Sun Media Forestry Ad for the Community Guide $ 469.06 78253 Thinq Technologies Network Projector $ 766.99 78254 Tirecraft Vehicle Maintenance $ 482.56 78255 Toshiba Finance Lease Payment-Copier $ 298.90 78256 UPI Energy Vehicle Fuel $ 2,481.50 78257 Waste Management Waste Disposal $ 1,402.97 78258 Welbeck Sawmill Ltd. Schmidt Lake Trails project $ 39.53 78259 JetFloat Ltd. Schmidt Lake Trails project $ 27,456.74 78260 Allan Poechman Fire Wood -Maintenance Shop $ 576.30 78261 VOID Void cheque $ - 78262 Excel Business Systems Copier Lease (SWP) $ 137.86 78263 VanDriel Excavating Inc. Lockerby Dam Removal Project $ 66,351.12 TOTAL $ 404,112.67

SWP = Source Water Protection Internet Payments for July & August, 2015

Vendor Description Amount Royal Bank Visa Insecticide - Forestry, Vehicle Maint., Building Maint., Forestry Equipment $ 6,656.08 Royal Bank Visa Bluffs Supplies $ 22.59 Royal Bank Visa Staff Travel $ 52.15 Royal Bank Visa Store Purchases - Saugeen Bluffs $ 506.57 Royal Bank Visa Annual Fee $ 12.00 Royal Bank Visa Bird Feed $ 63.90 Royal Bank Visa Technical Advisory Working Group Meeting (SWP) $ 2.97 Royal Bank Visa Vehicle Fuel, Annual Fee $ 59.50 Royal Bank Visa Floodwarning Program supplies $ 45.98 Royal Bank Visa Drinking Water Systems Course/Durham CA Supplies/Veh Maint./Fuel $ 773.08 Royal Bank Visa Yellow Fish Road Program Supplies $ 23.94 Royal Bank Visa Vehicle Maintenance/Forest Mgmt Office Supplies $ 95.74 Royal Bank Visa Board meeting supplies $ 30.78 Royal Bank Visa Microsoft Cloud Subscription Fee $ 176.28 Royal Bank Visa Supplies for Tour/ComRel Supplies $ 163.19 Royal Bank Visa Vehicle Fuel/Health & Safety Training/SVCF Purchases $ 179.26 Bell Bluffs CA Phone 7206 $ 24.83 Bell Durham CA Phone 2074 $ 197.04 Bell Flood Warning Gauges/Middle Dam 1533 $ 1,294.81 Bell Shop Phone 2711 $ 207.67 Bell Sulphur Spring CA Raingauge 2968 $ 97.46 Bell Mobility Parks Internet 8482 $ 129.95 Bell Mobility WQ Gauges 7243 $ 33.90 Bruce Telecom Parks/Floodwarning Phones $ 373.57 Bruce Telecom Phones (SWP) $ 416.52 Hurontel Ripley Gauge $ 51.95 Hydro One Aberdeen Gauge - 5470 $ 35.83 Hydro One Beatty Gauge - 4823 $ 35.60 Hydro One Brucedale CA - 1959 $ 352.84 Hydro One Brucedale CA - 1605 $ 760.68 Hydro One Brucedale CA - 0623 $ 352.84 Hydro One Brucedale CA - 8427 $ 407.31 Hydro One Brucedale street light 6852 $ 30.37 Hydro One Cedarville Gauge -5447 $ 36.27 Hydro One Durham CA - 0074 $ 550.51 Hydro One Durham CA Hydro Sites - 0260 $ 40.67 Hydro One Durham Campground - 0069 $ 3,535.68 Hydro One Durham Gauge - 4203 $ 35.65 Hydro One Durham Hydro Sites - 4474 $ 259.66 Hydro One Durham Hydro Sites - 4474 $ 358.66 Hydro One Durham Middle Dam - 6749 $ 59.68 Hydro One Durham Storage Barn - 5383 $ 36.94 Hydro One Formosa Office - 9903 $ 1,576.85 Hydro One Greenock Gauge - 2404 $ 35.51 Hydro One Hanover Gauge - 6632 $ 35.52 Hydro One McBeath Gauge - 5496 $ 41.85 Hydro One Neustadt Gauge 1633 $ 35.51 Hydro One Paisley Pumping Station - 8982 $ 35.54 Hydro One Priceville Gauge - 3783 $ 36.64 Hydro One Resource Centre & Old Office - 7554 $ 193.59 Hydro One Scone Gauge 6343 $ 35.52 Hydro One Sulphur Spring CA - 3712 $ 159.03 Hydro One Sulphur Spring CA-park only - 5780 $ 104.05 Hydro One Varney CA - 2306 $ 35.51 Minister of Finance June Remittance $ 3,274.44 OMERS June Remittance $ 21,463.98 PitneyWorks Postage $ 791.00 Receiver General Income Tax, EI, CPP June 27, 2015 $ 22,559.99 Receiver General Income Tax, EI, CPP - July 11/15 $ 20,434.83 Receiver General Income Tax, EI, CPP July 25/15 $ 20,308.06 Receiver General July Remittance $ 9,926.22 Telus Cell phones $ 1,070.33 Union Gas Formosa Office $ 29.32 Wightman Telecom Phones/Fax/Internet $ 1,215.43 WSIB June Remittance $ 4,673.23 Hydro One Bluffs Line Meter - 5717 $ 3,208.54 Hydro One Mount Forest Gauge - 6864 $ 38.09 Bell Mobility WQ Gauges 5273 $ 39.55 Xplornet Internet Parks -August 2015 $ 214.66 Microsoft Online Microsoft Cloud Subscription Fee $ 176.28 Walmart Microwave for kitchen $ 146.87 Royal Bank Visa Annual Fee $ 12.00 Canadian Tire Health & Safety Supplies $ 112.98 Home Sense Gift card for Co-op Student $ 25.00 Royal Bank Visa conservation education supplies $ 323.96 Royal Bank Visa Coop Student Gift/Stewardship supplies $ 129.13 Royal Bank Visa vehicle Maintenance/Durham CA supplies $ 784.69 Royal Bank Visa Building Maintenance/Floodwarning Supplies $ 350.76 Royal Bank Visa Equipment Maintenance/Staff Travel $ 109.62 Royal Bank Visa Vehicle Maintenance/Fuel $ 55.27 Royal Bank Visa Store Purchases - Saugeen Bluffs $ 483.68 Royal Bank Visa Planning & Reg Supplies/Staff Travel/Annual Fee $ 326.00 Royal Bank Visa Vehicle Maintenance $ 55.30 Royal Bank Visa Building/Vehicle Maintenance/ Schmidt Lake Trails/Forestry Supplies $ 1,561.52 Royal Bank Visa Silhouette sign maker/Volunteer BBQ/Office Equipment/Foundation Purchases $ 1,639.15 Royal Bank Visa Subscription/Floodwarning Conference/ComRel/Foundation Purchases $ 947.07 Bell Bluffs CA Phone 7206 $ 25.78 Bell Durham CA Phone 2074 $ 202.08 Bell Flood Warning Gauges/Middle Dam 1533 $ 1,334.39 Bell Shop Phone 2711 $ 222.85 Bell Sulphur Spring CA Raingauge 2968 $ 105.21 Bell Mobility Parks Internet 8482 $ 130.18 Bell Mobility WQ Gauges 5273 $ 39.55 Bell Mobility WQ Gauges 7243 $ 33.90 Bruce Telecom Parks/Floodwarning Phones $ 374.25 Bruce Telecom Phones (SWP) $ 428.94 Hurontel Ripley Gauge $ 51.78 Hydro One Aberdeen Gauge - 5470 $ 35.87 Hydro One Beatty Gauge - 4823 $ 0.04 Hydro One Beatty Gauge - 4823 $ 35.58 Hydro One Bluffs Line Meter - 5717 $ 3,592.79 Hydro One Brucedale CA - 1959 $ 368.95 Hydro One Brucedale CA - 1605 $ 751.70 Hydro One Brucedale CA - 0623 $ 272.51 Hydro One Brucedale street light 6852 $ 30.37 Hydro One Cedarville Gauge -5447 $ 36.74 Hydro One Durham CA - 0074 $ 607.37 Hydro One Durham CA Hydro Sites - 0260 $ 35.51 Hydro One Durham Campground - 0069 $ 4,661.25 Hydro One Durham Gauge - 4203 $ 35.82 Hydro One Durham Hydro Sites - 4474 $ 410.89 Hydro One Durham Middle Dam - 6749 $ 59.68 Hydro One Durham Storage Barn - 5383 $ 38.12 Hydro One Formosa Office - 9903 $ 1,810.28 Hydro One Greenock Gauge - 2404 $ 35.51 Hydro One Hanover Gauge - 6632 $ 35.51 Hydro One McBeath Gauge - 5496 $ 42.52 Hydro One Mount Forest Gauge - 6864 $ 38.16 Hydro One Neustadt Gauge 1633 $ 35.51 Hydro One Paisley Pumping Station - 8982 $ 35.51 Hydro One Priceville Gauge - 3783 $ 36.25 Hydro One Resource Centre & Old Office - 7554 $ 176.26 Hydro One Scone Gauge 6343 $ 35.51 Hydro One Sulphur Spring CA - 3712 $ 138.17 Hydro One Sulphur Spring CA-park only - 5780 $ 89.31 Hydro One Varney CA - 2306 $ 35.68 Hydro One Brucedale CA - 8427 $ 387.09 Minister of Finance July Remittance $ 5,031.14 OMERS July Remittance $ 34,107.86 Receiver General Income Tax, EI, CPP August 8/15 $ 20,663.59 Receiver General Income Tax, EI, CPP August 22/15 $ 19,630.30 Receiver General August Remittance $ 6,867.91 Union Gas Formosa Office $ 34.34 Wightman Telecom Phones/Fax/Internet $ 937.93 WSIB July Remittance $ 7,430.61 Telus Cell phones $ 1,045.46 Royal Bank Visa Xplornet -Internet Parks $ 429.34 Total Internet Payments $ 250,424.79 Visa Transactions over $100 since last meeting

Vendor Description Amount BioForest Technologies Inc. Insecticide - Forestry $ 6,251.16 Thinq Technologies Toner Cartridges $ 223.74 Wholesale Club Store Purchases - Saugeen Bluffs $ 199.21 Microsoft Online Microsoft Cloud Subscription Fee $ 176.28 Microsoft Online Microsoft Cloud Subscription Fee $ 176.28 Walmart Microwave for kitchen $ 146.87 Canadian Tire Health & Safety Supplies $ 112.98 Independent Conservation education supplies $ 136.40 Walmart Store Supplies - Durham CA $ 296.86 Toronto & Region CA Floodwarning workshop $ 282.50 Wholesale Club Store Purchases - Saugeen Bluffs $ 295.15 Tennyson's Safety & Rental Planning & Reg Supplies $ 123.40 Old Joe's Cabin Planning & Reg Lunch $ 113.94 TSC Stores Schmidt Lake trails project $ 180.61 BioForest Technologies Inc. Insecticide - Forestry $ 1,324.36 Michaels Silhouette sign maker $ 352.11 Varidesk Stand up desk $ 577.46 Little Blue House by Hatley Foundation Purchases $ 427.44 Toronto and Region Conservation Authority Registration for Provincial Flood Warning Conference $ 282.50 Looney Tooney Vol / Sponsor BBQ &Ron's Retirement Party $ 254.57 AGENDA

1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519-367-3040, Fax 519-367-3041, [email protected], www.svca.on.ca

Report #7b Saugeen Conservation Authority Program Reports October 22, 2015

Forestry A major component of the new Schmidt Lake Trail system has recently been completed. This Foundation funded project has a floating boardwalk and an adjoining wooden boardwalk. A total of 120 feet of wooden boardwalk and 200 feet of floating boardwalk have been installed to provide public access and viewing into an area of unique and rare wetland plants. This part of the project will be fully finished in the next few weeks with the installation of an aluminum railing to keep the users safe and off of the floating mat of the lake. As well the main logging roads on the property have been cleaned up and prepared to act as hiking trails throughout this unique and varied forest property. To further enhance the above noted project, a funding application has been submitted to Ontario Power Generation to consider a second phase to the Schmidt Lake Trail system. This phase will see the installation of a parking lot with security gates and fencing, signage and a connecting trail to the existing Lookout trail system. The application was for a total of $28,000 of support funding. The Emerald Ash Borer Injection program ran quite smoothly for the months of July and August. This was the third year of providing this service to landowners in the Saugeen Watershed. Our predictions of the demand for the service continuing to build this year did not happen. The demand has levelled off similar to 2014. The lack of interest is probably due to two factors; more service providers available to provide the injections and landowners questioning whether it is worth the cost and effort to protect the trees.

Flood Warning In September the Mount Forest stream gauge required maintenance work due to sediment covering the intake pipe at the South Saugeen River. The gauge was off-line for a few days while work was undertaken, but the station is now back in operation.

On September 15th and 16th the Sr. Manager attended the annual Provincial Flood Forecasting and Warning Committee Workshop in Vaughan.

A survey of all federal and SVCA stream gauges in the Watershed was completed by staff. The Ministry of Natural Resources and Forestry (MNRF) Surface Water Monitoring Centre requested the information from all Conservation Authorities to assist in discussions with Environment Canada as to coordinating and complementing efforts associated with the provincial gauge station network.

During the weeks of October 12th or 19th, depending on stream flows, SVCA staff will be configuring the stop logs and flashboards at the three dams in Durham for winter time conditions.

Maintenance work was undertaken at the Varney Conservation Area, including replacement roofs for the washrooms and improvements to the footbridge over Camp Creek.

The cross-country runs organized annually by area schools for the Saugeen Bluffs Conservation Area will be extended one day longer than usual due to the working restrictions of the teachers. Although this change has some implications for park operations, the extra day will be accommodated.

Caralynn Kamerman has decided not to return in 2016 as Campground Supt. for the Brucedale Conservation Area. This contract position is now available and interested persons are encouraged to contact Gary Senior, Sr. Manager Flood Warning and Land Management or visit the SVCA website for more information.

Meetings attended: Southgate Community Action Plan public meeting - Holstein

Administration As approved by the Board at the September Board meeting the lease with the Saugeen Valley Children’s Safety Village was signed by both parties on October 6th. The start date of the lease was October 17th. As of that date the Children’s Safety Village assumed the costs associated with the Sulphur Spring Administration Building and Resource Centre and surrounding grounds.

The results of our MPAC Requests for Reconsideration of property assessment values have now been received. We requested reconsiderations for three properties with the following results:

2014 assessed 2015 reassessed value Final value value before reconsideration after reconsideration Kincardine (Brucedale) $246,000 $447,000 $398,000 114 acres waterfront Kincardine $183,000 $534,000 $187,000 44 acres adjacent to subdividsion Kincardine $ 26,000 $ 84,000 $ 44,000 50 acres The part time document scanning position has been advertised and applications have been received. It is expected that this position will be filled in November.

The GM/S-T attended the Conservation Ontario Council meeting on September 28th in Toronto. Some highlights were: • The Conservation Ontario Flood Business Case Working Group continues to press the Province and insurance industry to support funding for improved flood plain mapping. • CAs in Ontario own, operate and/or maintain more than 300 dams. CO has representation on the Ontario Dam Owners’ Advisory Committee which provides input into the development of dam related policies and initiatives. • CO’s levy to the individual 36 CAs was approved. The SVCA 2016 levy will be $24,176 ($23,191 in 2015). • CO has prepared a response to MNRF’s Wetland Discussion Paper which highlights the significance of wetlands in managing water quantity (flood and low water), improving water quality and maintaining biodiversity.

The GM/S-T attended at a weekend Conservation Ontario Executive Development Program in September. The purpose of the program is: • To accelerate staff development at the leadership level. • To share current and best practices throughout the CA network. • To collaborate across CAs on finding solutions to issues specific to CA work. • To engage the most experienced leaders in the field to share their experience and knowledge about managing a CA.

The September program segment dealt with CA governance. Topics included the CA Act, effective Boards, CA funding, Conservation Ontario mandate, Board communications, Ontario Not-for-Profit Corporations Act, CA levies and others. The MNRF guest speaker indicated that MNRF is encouraging CA Boards to be more entrepreneurial in financing their operations. The Formosa office Sewer connection project is drawing closer to being complete. The septic tank had been decommissioned, collapsed and filled in. The final step will be the pouring of concrete to replace the section of floor in the lower utility room and the filling and capping of the pumping chamber with concrete. This final step will be completed before the end of October.

Water Management and Water Quality Lockerby Dam Removal, Recreational Fisheries Conservation Partnership Program The process of dam removal moved along very quickly once the contractor Van Driel Excavating Inc. mobilized on site August 10th. The work began on the south side with the removal of the south dam weir, using coffer dams to reduce the work in the water, then quickly moved to the north side to remove the weirs on the north side of the dam and place riprap for erosion protection along both river shorelines. Two vortex rock weirs were also installed in the channel upstream of the dam for instream channel improvements and fish habitat. All the concrete from the dam and the wing walls has been removed.

Work by the contractor was completed on September 4. Onsite meetings were conducted on a weekly basis between Jo-Anne Harbinson, the contractor and the engineer to discuss progress and results. There were no hidden obstacles or constraints to activities related to the physical removal of the dam that would require additional funding. The final cost from the contractor was less than his tender due to a reduced amount of rip rap that was required to protect the shorelines and used for the vortex weirs.

Staff from the Department of Fisheries and Oceans visited the site on September 14 to view the project. MNRF staff visited the site during construction on two occasions.

Tree and shrub planting as part of the reservoir rehabilitation will be done in the next month. Due to elementary school teacher contracts, the local elementary school students could not assist with the restoration part of this project as originally intended.

A Power Point presentation showing dam removal progress will be provided for the Directors at the Board meeting.

Summer Jobs Canada SVCA staff were fortunate to obtain funding to support the hiring of a summer staff position in the Water Management department. Erin Palmer, who is attending the University of Waterloo, was the successful applicant for the position. Her duties included assisting Shaun Anthony with the Water Quality program for sampling and benthic monitoring. Erin also assisted Nancy Griffin with the summer program that she offers with the Town of Hanover.

SVCA Agreement with Ausable Bayfield CA and Ontario Ministry of Agriculture and Food – Pine River Watershed Jo-Anne, Erin and Adrienne Mason completed the crop identification in the Pine River watershed as this was needed to be done for the ABCA- Canada Ontario Agreement (COA) funding agreement for the Pine River watershed. After a couple of days of inputting, Erin returned to the watershed to identify a couple of outliers and fields that were not covered. Rene Kleinecke, SVCA GIS Specialist, received the information from Erin that will be sent to ABCA as a shape file to be used in the Rural Stormwater Management Model for continuing upgrading of the model. It is important to know what the crop rotation is within a watershed and the tillage practices (as determined by viewing crop from car).

The SVCA has been working with the PRWIN and implementation of some Best Management Practices such as tree planting, cover crops and berms. The funding support for these projects is coming from the ABCA –COA funding. This will be the final year of this project that will end March 2016. Adrienne Mason of the PRWIN continues to work with the SVCA staff in connection to the SVCA-ABCA COA funding and obtaining information in the Pine River watershed as well as increasing landowner education on soil health.

Shaun and Jo-Anne attended the Healthy Lake Huron technical working group meeting at ABCA. Mari Veliz from Ausable Bayfield CA made another funding application to the Great Lakes Agriculture Stewardship Initiative (GLASI) that would have continued the efforts that we have established in the Pine River watershed for monitoring, data collection, and BMP implementation. Unfortunately this application was not successful.

Bruce and Huron County Soil Health and Cover Crop Information Day August 25 - 1 pm to 4:30 pm Bruce and Huron County Soil Health Day August 25th was held at P&H Amberley Elevators. A lot of effort went into the organization of this event, including a lot of contacts with flyers and emails. Flyers were dropped off at farm equipment places such as Chepstow, Springbank farm supplies, Lang Farms, Young Farms elevators so that they could provide them to their customers and advertise the event. The day turned out with 50 participants, resulting in an excellent attendance and positive feedback. There was a lot of interest in the manure dribbler demonstration and tile demo. Jo-Anne had the soil rainfall demonstration there to show, on a small scale, how soil health is important for infiltration and soil structure. In addition, the new soil display was put up. Certainly was an excellent day and we were very grateful for P&H's support in hosting the event. This fit in perfectly to meeting the SVCA/PRWIN objectives/deliverables for the funding agreement with ABCA.

Water WORKS, Career WORKS with the Grey Bruce Sustainability Network The SVCA staff continue to work with the Grey Bruce Sustainability Network (GBSusNET) on additional educational outreach opportunities with high school students. This fall there were two WaterWORKS completed, one in Walkerton Oct. 1st and the second in Hanover on Oct. 6. In total over 60 students were given additional tools to understand what careers there are in the water sector, from jobs and education required to work at the various positions at the SVCA, to jobs and qualifications required to become a drinking water treatment operator or waste water treatment operator. The SVCA thanks the Municipal employees from Brockton and Hanover for sharing their time and experience with the students.

Yellow Fish Road Storm Drain Marking Program The Manager of Water Resources and Stewardship Services worked together with a local resident and her son to finish up the Teeswater catch basins that were not done in June with the school group. A local grade 8 student took a keen interest in the work that was done by the grade 4/5 class to implement the Yellow Fish Road Storm Drain marking program. However due to time and safety concerns some of the catch basins were not painted. This grade 8 student, a couple of his friends and parent took on the challenge to finish up the remainder of the basins. In total they painted another 46 storm drains and delivered 40 more fish hangers in Teeswater. So for Teeswater there was a total of 110 storm drains painted and over 300 residents received the fish hangers.

SVCA, Lake Huron Centre for Coastal Conservation and Enbridge As part of the commitment by Enbridge to the SVCA’s Brucedale CA, the LHCCC has engaged to have the phragmites in the water cut below water level over a two day period in July. This fall the contractors were at the site spraying herbicide on the land phragmites as well as going back and cutting the dead standing phragmites. Additional work and planning the restoration of part of the area will happen over the winter and next spring. The youth outreach activity that took place this past June will be repeated next June with inviting the Kincardine elementary school children.

Lake Huron Centre for Coastal Conservation As an update to the previous board report, it should be noted that the LHCCC proposed Coastal Stewardship Action Plan for the southeast shore of Lake Huron, from Sarnia to Tobermory, has raised some interest with the Ministry of the Environment and Climate Change as well as Environment Canada. Both of these agencies are looking at providing funding to support this project moving forward. For those of you that knew Karen Alexander, she has moved to a new position at Ontario Parks. Her position at the LHCCC has been filled by Erinn Lawrie. The work of the Centre is very busy and is supporting the work of the SVCA staff and our watershed.

Friends of the Saugeen Interest Group Jo-Anne Harbinson and Shannon Wood continue to assist with the facilitation of the meetings for the Friends of Saugeen group formation. This endeavour has sprung from a Brockton Saugeen River Fisheries Task Force that saw the need to have a broader geographically based group to look at the Saugeen River as a whole and try to have a group to support interest and work along the Saugeen. A meeting was held in Southampton on July 30, and in Flesherton on September 25. The attendance at both of these outreach open houses was relatively low. It is hoped that this group, which will be community driven, will look at bringing together landowners and individuals along the Saugeen River and groups that have a keen interest in protecting and rehabilitating the Saugeen River. We note that at the initial meeting, held in Walkerton, there was a keen interest with about 30 individuals that came out to support the development of a group.

Wellington Rural Water Quality Program Staff continue to assist with the Wellington Rural Water Quality program for lands within the SVCA watershed. Jo-Anne Harbinson continues to be the contact and follows up with landowners to provide Grand River CA staff with information in order to review applications.

Applications for Funding With Shaun Anthony’s assistance, we have made two applications to Bruce Power, one for looking at cost share funding to properly plug abandoned wells and/or provide funding for well upgrades and the second to look to restore and enhance creeks and rivers within SVCA’s jurisdiction. In addition, we will be looking to make funding applications to Great Lakes Guardian fund to support various projects in the watershed and including ones relating to Low Impact Development (LID).

The SVCA has agreed to support the Happy Trout group from Markdale in their endeavour to ask the Municipality about the removal of the Rotary Park dam that will result in the restoration of a short section of Armstrong Creek. The SVCA could be the lead applicant for an application to DFO for the Recreational Fisheries Conservation Partnership Program (RFCPP) for the dam removal. The Municipality of South Bruce withdrew from the RFCPP program where they had funding to remove a dam due to tender and design drawing issues that need to be resolved. South Bruce may be re-applying to the RFCPP fund with the SVCA as the lead applicant to continue with the removal of the Hamel Dam in Mildmay. Staff will be making application for funding to develop and implement education and outreach activities that address soil health, water quality and /or pollinator health within our watershed through the Great Lakes Agricultural Stewardship Initiative (GLASI). The SVCA is considering a shared position with the MVCA to be funded by the GLASI program.

Water Quality For August, September and October surface water runs have been completed by the Water Quality Specialist. This includes sampling at 15 SVCA sites and 14 Provincial Water Quality Monitoring Network (PWQMN) sites. In addition, grab and storm event samples continue to be taken at our ISCO (automated water sampler) site in support of the Rural Stormwater Management Model (RSWMM).

Well pumping and levelogger downloads have been completed at 14 of SVCA’s 22 Provincial Groundwater Monitoring Network (PGMN) wells and is ongoing. Groundwater samples have been sent to the MOECC for analysis. This data reports on ambient (baseline) groundwater level and chemistry conditions and can be used by programs like the Ontario Low Water Response Program.

Electrofishing was also completed in Armstrong and Barrhead creeks (near Markdale) to assess the health of local fish communities. This initiative was in cooperation with Happy Trout Chapter of Trout Unlimited Canada. Information collected for Armstrong Creek will be used to assess a before and after listing of species if the Markdale Rotary Park dam is removed.

Shaun Anthony assisted the PRWIN with a river bank restoration on the Little Sauble creek near Inverhuron. As part of this, driftwood supplied by the nearby Provincial Park was secured to the river bank with cable to reduce erosion of the bank. Meetings/Conference calls Pine River Watershed Initiative Network Teeswater Fair – Soil Health Display Stewardship Grey Bruce Southgate Open House – SVCA Display Grey Bruce Sustainability Network Sustainable Living Workshop - Assisted Saugeen River Fisheries Task Force Markdale Rotary Park Pool Possible Decommission Meeting Lake Huron Centre for Coastal Conservation Markdale Homestead Show Saugeen Field Naturalist –Allan Park Provincial Flood Forecasting Casting Conference Markdale Dam removal Public Meeting Soil Health Day (P&H Amberley) RSWMM Technical Group (ABCA) Stream restoration project with PRWIN (Inverhuron) Presentation by WQ Specialist; Importance of Good Water Quality – Trinity Lutheran Church (Ayton) Meeting with Walkerton Sustainability Coordinator regarding Low Impact Development opportunities Meeting with Walkerton Community Improvement Committee discussed possible Rain garden locations SVCA Open House Waterworks (Hanover)

Drinking Water Source Protection Program Source Protection Committee The next Source Protection Committee meeting has been scheduled for the afternoon of November 27th.

The Technical Advisory Working Group continues to address the Events-Based Area (EBA) issues for Great Lakes intakes and has completed 2 meetings (July 29th and September 16th). The next Working Group meeting is scheduled for November 12th where the representatives will have an opportunity to finalize the draft policies and recommendations can be provided to the Source Protection Committee for their consideration.

Source Protection Plan Submission The updated Plan and Assessment Reports have undergone a number of minor updates based on the Ministry of Environment and Climate Change (MOECC) review. It is anticipated that the Plan will receive Ministry approval by the end of October, with an effective date of July 1st, 2016, whereby the policies in the Plan will take effect.

Administration Due to budget constraints, SWP staffing adjustments have been made as follows; Administrative Assistant position has been reduced to 4 days/week (effective October 1st) and GIS Specialist reduced to 1 day/week (also started a full time GIS course that began September 7th). Communications Specialist contract renewed to March 31, 2016 at 4 days/week.

Municipal Implementation Workshops Municipal implementation workshops were held on September 25th in Walkerton and 29th in Owen Sound to assist municipalities in understanding their responsibilities once policies in the Source Protection Plan come into effect. Municipal councils and staff were provided with updated information on how municipalities can implement the policies, the requirements for risk management offices and additional support materials and resources to assist with implementation. There were a total of 74 attendees for the 2 workshops with some good questions and discussions with participants at the sessions.

Technical Work Water Budget work for the Town of Hanover and the Community of Lake Rosalind continues and the consultants, Matrix Solutions, have submitted the first draft of the Characterization Report for review. A peer review team has been established with representatives from Hanover, MOECC, MNRF, and 2 independent consultants to review the technical work. A meeting was held on October 8th with the peer review team to address any comments or concerns. The review team has accepted the draft Report with noted changes and the project is moving into the risk assessment phase of the work to determine if there are any significant water quantity threats for Hanover / Community of Lake Rosalind (Brockton). The project continues to be on time and on budget.

Environmental Planning & Regulations Specific Actions Review: New Plan Review agreement discussions with Bruce County and Wellington County are ongoing. Bruce County has interest in having a new agreement in place for January 1, 2016. There was a meeting August 12, 2015 with SVCA, Grey, and Bruce Counties. September 21, 2015 the Manager, Environmental Planning and Regulations participated in the Wellington County Planning Agreement meeting.

The Environmental Planning and Regulations Department executed an office reorganization to provide each staff with more storage and organizational opportunity.

A new ‘Information Sheet’ was completed and is into circulation as of October 7 associated with the SVCA’s Environmental Planning and Regulation’s roles, responsibilities, and process. The intent of this sheet is for initial information for anyone contacting Environmental Planning and Regulations department.

The Manager, Environmental Planning and Regulations continues to work on Plan Review and Regulations Policy Document and new file tracking system.

‘SVCA Mapping Working Group’ of local appointees and SVCA held two meetings August 25 and September 29 and feedback has been positive. Half of Member municipalities are represented so far and 2 of 5 counties (Bruce and Wellington).

Customer Service Survey to be rolled out shortly for permit files and general inquiry files.

Meetings attended and Other Department Work and Updates: The Manager, Environmental Planning and Regulations is organizing with MNRF Species at Risk– Provincial Policy Statement 2014 training as changes have posed some challenges for the SVCA and member municipalities which may benefit from some streamlining. Grand River Conservation Authority and Maitland Valley Conservation Authority are interested as well. MNRF has interest but has not finalized a date.

July 27 - the Manager, Environmental Planning and Regulations presented to Brockton Council.

August 18th and 19th - SVCA staff represented the Authority at an Ontario Municipal Board hearing regarding the Official Plan policies for the proposed West Ridge on the Lake residential development in the Municipality of Kincardine. The Authority and Bruce County had already resolved its issues with the developer last year, but a local resident’s association was made a party to the hearing due to their concerns. Two days of negotiations AGENDA

amongst all of the parties resolved the outstanding concerns and a settlement was reached, which made the actual hearing process only a formality.

The Department’s summer student returned to her studies August 19. Clare McNamara was a valuable aid for the summer.

September 21 the Manager, Environmental Planning and Regulations attended the Grey County Natural Heritage Study Meeting as a member of the TAC committee.

The Manager, Environmental Planning and Regulations attended the Conservation Authority Coastal Group meeting September 23 at Halton Conservation.

The Manager, Environmental Planning and Regulations attended the September 25, Drinking Water Source Protection Workshop in Walkerton.

Planning and Regulations Department committed three staff to the SVCA Open House October 7. All interactions were positive associated with PLR/REGs department.

Armow Wind - Renewal Energy Act (REA) approvals all in place from permitting perspective and SVCA – inspections underway. East Durham REA Done – One clean up resolved. Egremont (Holstein Area) solar project starting up.

A Regulations Officer was successful in their enforcement of the Regulation on an illegal fill site on Highway #9. 2400 truckloads of material removed from floodplain in summer. Court/ Board action not required as applicant was willing to resolve the matter.

Department is busy with end of in water works timing windows and looming November deadlines for foundation installations. Permit numbers and new inquiries are significantly up compared to 2014 and 2013 statistics (150 permits were issued in 2013, and also 150 in 2014, 195 have been issued so far in 2015.

The following Development, Interference with Wetlands and Alterations to Shorelines and Watercourses permits have been approved by authorized Authority staff since July 9, 2015 Program Report:

15-195 Enoch M Martin - Proton, 733261 West Back Line Concession 2 SWTSR PT Lots 186 to 190. Systematic tile drainage of existing agricultural fields. Regulated Area 15-194 Laurie Hamilton - Huron Township, 32 Tout's Grove Hill; Roll No.: 410716000804600; Lot 32 Plan 343; Part 5 Plan 3R2332 Demolition of an existing dwelling; construction of an approximate 1,144 square foot addition onto the west side of an existing dwelling; construction of a raised deck to the west side of the proposed addition; replacement of an existing holding tank as part of an existing sewage disposal system; and related excavation, filling and grading. Regulated Area 15-192 Jessie Slater - Bruce Township/Kincardine, Part Lot 4, Plan M21; 17 Dalton Street; Roll No.: 41082600051504 Removal of an existing sewage disposal system and installation of new sewage disposal system to the southeast side of the existing dwelling; and related excavation, filling and grading. Regulated Area 15-191 Kyle Caughy -Bentinck/West Grey 033463 Grey Road 28/Part Lot 11, Concession 2 NDR Removal of an existing attached garage and construction of an attached 43.5 sq. metre (468.4 sq. feet) frame garage with a concrete frost wall and slab foundation with electrical service, including related excavation, filling, finished grading and site restoration Regulated Area 15-190 Jamie Ward and Dani Ward -Sullivan/Chatsworth 111 East Park Road/Lot 12, Plan 393 Construction of a single detached dwelling without a basement, cellar or crawlspace, with covered and open deck areas, a sewage disposal system, removal of excess fill material, related excavation and rough and finished grading Regulated Area 15-189 Amos B. Bauman -Proton/Southgate 185787 Grey Road 9 Lots 19-20, Concession 13 The placement of tree stumps and rocks from a hedgerow into a Regulated Area. Regulated Area 15-188 Barbara and Steve Rastow -Kincardine Township Part North Drive Plan 434; Roll # 410821000425400; 1 Rowan Avenue Removal of an existing sewage disposal system and installation of new sewage disposal system to the east side of the existing dwelling; and related excavation, filling and grading. Regulated Area 15-187 Michael and Laurie Knox -Kincardine Township Part Lots 18 & 19 Concession A; 21 Lower Beach Road; Roll No.: 410821000406700 Removal of an existing sewage disposal system and installation of new sewage disposal system to the east side of the existing dwelling; and related excavation, filling and grading. Regulated Area 15-186 Randy & Margaret Young –Minto 6187 12th Line Part Lot 17, Concession 12 Being Part 1, RP 60R- 2629 Construction of 2000 square foot accessory building to the east of the existing dwelling Regulated Area

15-185 Elwin and Deborah Kingswell -Saugeen Township 1850 Bruce Road 17; Roll No.: 411044000301500; Part Lots 17-18 Concession 8 Removal of an existing sewage disposal system and installation of new sewage disposal system to the west side of the existing dwelling; and related excavation, filling and grading. Regulated Area 15-184 Cameron Labombard and Heather Stirling -Paisley/Arran-Elderslie 403 Alma Street/Lot 15, E/S James Street Removal of two accessory buildings and a concrete/asphalt pad and construction of a detached 118.92 sq. metre (1,280 sq. feet) frame garage with a concrete frost wall and slab foundation with electrical and mechanical services, including related excavation, filling, finished grading and site restoration Regulated Area

15-183 Ron Kaufman - Carrick/South Bruce 1690 Hwy 9 Pt Lot 11, Con 14; Part 5 Plan 3R2705 Replacement of Septic Tank and Weeping Bed with new tank and infiltration system with distribution box. Regulated Area

15-180 Philip Maltby -Village of Tiverton 7 Mill Street Lot 21 Plan 210 Excavation of approximately 233 cubic metres of fill and the filling and grading of approximately 233 cubic metres of fill. Regulated Area

15-178 Jerry and Valerie Arthur- Minto 6717 Provincial Hwy 89, Part Lot 1, Con A, Town of Minto Replacement of a 21' by 21' storage shed on a valley slope. Work started prior to SVCA written permission Regulated Area

15-177 Marc & Liz Boileau – West Grey Glenelg 474827 Townsend Lake Rd Part Lot 5, Concession 12; Being Part 10 of 17R109 The construction of a 912 square foot single detached dwelling and related excavation, filling and grading; and, to recognize the approximately 42 square metres of new docks constructed on the shore of Townsend Lake. Regulated Area 15-176 Town of Minto Township of Minto Part Lots 27-28 bottom only cleanout of 564 metres Watercourse Drain No. 52 15-175 Joe Hoffarth Normanby/West Grey Part Lots 1 and 2 Conc 16 The removal of the existing snowmobile bridge over Meux Creek. Watercourse 15-174 Heather and Ken Stark Walkerton/Brockton Part Lot 14-15; Plan 7 W/S Yonge, Lot 15-16 E/S Queen, Part 13R7569 The replacement of an existing deck. Deck started without the written permission of the SVCA Regulated Area

15-173 Municipality of West Grey - Durham/West Grey 145 College Street South/Park Pt. Lt. 4 to Pt. Lt. 5, College Street Pt., Plan 500 Excavation, filling and grading of areas of and adjacent to the existing soccer pitch in order to: regrade the existing parking area south of the existing pavilion; relocate the existing soccer pitch slightly to the west of its present location; and create a new soccer pitch to the east of the relocated west soccer pitch including construction of appurtenances such as benches, bleachers and concrete block and decorative stone retaining walls to create additional parking area Regulated Area

15-172 Randy and Carolyn Bye - Egremont 411212 Southgate SR 41 Lot 66, Concession 3 E Watercourse Cleanout, Tile Draining, Laneway improvement Regulated Area; Watercourse

15-171 Township of Huron-Kinloss -Huron/Huron-Kinloss Carter Municipal Drain Lot 20 and 21, Concession 9 Proposed Culvert Replacement Culvert Replacement Watercourse

15-170 Municipality of Kincardine Town of Kincardine Princes Street from Durham Street to Broadway Street and Broadway Street at its intersection with Princes Street Reconstruction of Princes Street from Durham Street to Broadway Street and a portion of Broadway Street at its intersection with Princes Street including the construction of a new storm sewer outlet into a tributary of the North Penetangore River and related infrastructure and road works Regulated Area

15-169 Jennifer Wilson, Devan Moodley and Joyce Hall Glenelg/West Grey 424378 Concession 6 Road/Part Lot 20, Concession 6 Removal of an existing structure/gazebo and related appurtenances from an existing pond and construction of a replacement 3.66 metre (12 feet) by 4.27 metre (14 feet) enclosed gazebo on a sono tube/post foundation with an open deck approximately 5.9 sq. metres (64 sq. feet) in size on portions of the west and south sides of the gazebo, a ramp approximately 3.05 metres (10 feet) by 0.81 metres (2.66 feet) from the south deck to a floating dock, a floating dock approximately 1.83 metres (6 feet) by 2.44 metres (8 feet), grading related to the construction of the new gazebo, deck and ramp and restoration of the areas disturbed by the removal and construction activities Regulated Area; Watercourse

15-168 Dennis & Joan Stewart Brant 243 Lake Rosalind Road 2A Reconstruction of the existing dwelling on the same footprint including the placement of four concrete blocks on the bed of Lake Rosalind, the installation of a concrete block shorewall on the shoreline of Lake Rosalind, and related filling, grading and excavation. Regulated Area; Watercourse

15-167 Municipality of West Grey Normanby/West Grey Sideroad 25 just south of the line between Concessions 12 and 13 Replacement of the existing damaged concrete culvert and headwalls under Sideroad 25 Road just south of the line between Concessions 12 and 13 with a new 9.14 metre total length (consisting of 5 individual sections) of 4,267mm span by 1,829mm rise precast concrete box culvert including the temporary installation of a bypass channel lined with polyethylene and round river rock, 500mm depth of rock rip-rap protection with geotextile underlay, large concrete block headwalls with geotextile underlay at each end of the new box culvert and related works such as temporary cofferdams, dewatering, road works and removal of all excess excavated material from the site Watercourse 15-166 Municipality of West Grey Glenelg/West Grey Lot 57, Concession 2 Road, just north of Grey Road 4 Replacement of the existing cast in place concrete culvert and headwalls under Concession 2 Road just north of Grey Road 4 with a new 12.2 metre length of 1,880mm span by 1,260mm rise, 3.5mm thickness corrugated steel pipe arch culvert including the temporary installation of a 24 metre length of 750mm diameter CSP bypass pipe, 500mm depth of 300mm diameter rock rip-rap protection with geotextile underlay at each end of the new pipe arch culvert and related works such as temporary cofferdams, dewatering, temporary removal of an existing snowmobile crossing, road works and removal of all excess excavated material from the site Watercourse

15-165 Ezra Bauman Proton/Southgate 112772 Grey Road 14 Part Lot 11 and 12, Con 16 The filling in of an agricultural pond and the creation of a new laneway that will connect with an existing laneway. This Permit resolves a violation for the filling in of the pond prior to receiving SVCA permission. Regulated Area

15-164 John Timothy St. Clair McCabe Southampton/Saugeen Shore 448 Eckford Avenue/Lots 34 and 35 and Part of Eckford Avenue, RP 318 Demolition of an existing single detached dwelling and construction of a new single detached dwelling approximately 235 sq. metres (2,530 sq. feet) in size on a similar footprint within the SVCA Regulated Area including excavation and completion of rough and finished grading and the removal of all related debris and excess excavated material off site. Regulated Area

15-163 Kyle and Sherry Martin Kincardine 37 Alma Street/ 2 Pt. RP 3R631, Pt. 1 bank stabilization and Fish habitat Watercourse

15-162 Ken and Donna MacLeod Huron/Huron-Kinloss Lot 15, Concession 6 proposed bank stabilization of approximately 42 lineal metres Pf the South Pine River consisting of the installation of appropriate sediment/erosion control measures, regrading of the watercourse bank to a 1.5 (hor.) to1 (vert.) slope, placement of clean graded round field stone (large size at the toe of slope with smaller stone as the protection of the bank reaches toward the top, removal and seeding of the excess spoil material and seeding and mulching of areas of new watercourse bank not protected by rip-rap and other areas that may be disturbed by construction activities Watercourse

15-161 SP Armow Wind GP on behalf of SP Armow Wind LP on Behalf of Ontario Peninsula farms – Kincardine Lot 6, Concession 9 Installation of Electrical lines under a watercourse via bore. Regulated Area; Watercourse

15-160 Ken and Donna MacLeod Huron/Huron-Kinloss Lot 15, Concession 6 Replace an existing 6.1 metre (20 feet) length of 760mm (30 inch) diameter culvert under a farm laneway with a 9.1 metre length of 1,000mm (39.4 inch), 2.8mm thickness corrugated steel pipe with large concrete block rip-rap with geotextile underlay protection at each end including related excavation, grading and restoration Watercourse

15-159 Ervin B Martin Artemesia Part Lots 189-190, Concession 2 Barn, Manure Storage Facility and Entrance Laneway Regulated Area; Watercourse

15-158 Karen Milloy Glenelg Hilltop Crescent; Lot 14, Plan 813 Construction of a new detached dwelling of approximately 2945 square feet, with attached garage; installation of a new sewage disposal system; driveway; and related excavation, filling and grading. Regulated Area

15-157 1221058 Ontario Inc. (Jim Spitzig) Walkerton 6 Spitzig Ave. PT PK Lot 41 Southwest Townhouse Unit Only, Portion of Driveway, Retaining wall, filling and grading. Regulated Area 15-156 Town of Saugeen Shores Saugeen/Saugeen Miramichi Bay Road Construction of a 6.1 metres (20 feet) by 6.1 metres (20 feet) lookout and sitting area adjacent to the existing trail on the west side of Miramichi Bay Road between Collard Way and Pegasus Trails using armour stone protection around a paved concrete slab with some granular fill material, benches, signage and related grading Regulated Area

15-155 Murray and Mary Haight Kincardine Township 21 Red Cedar Drive South Part Lot 51 & 52, Concession A; Part 1 Plan 3R4655 The construction of a new two story above-grade addition of approximately 46.5 foot by 12.5 foot to the east side of the existing dwelling; and the removal of both an approximate 24 foot by 12.5 foot entranceway and attached deck from the east side of the existing dwelling; and related excavation and grading. Regulated Area

15-154 Township of Chatsworth Holland/Chatsworth Sideroad 60, Concession 1 SWTSR Replacement of an existing culvert (believed to be partially or wholly collapsed) under Side Road 60 at Concession 1 SWTSR within the Bells Lake Wetland area with a new culvert 3 metres longer than the existing culvert but with a waterway opening and invert elevations similar to those of the existing culvert including the installation of temporary coffer dams and dewatering (as required) to enable work to be undertaken in dry conditions and the installation of appropriate sediment and erosion control measures Regulated Area

15-153 Municipality of Kincardine Kincardine/Kincardine Lots 20 and 21 (Sideroad 20), Concession 5 Replacement of the existing 14 metre length of 1.7 metre span corrugated steel pipe culvert on a tributary of the North Penetangore River where it crosses under Sideroad 20 with a new 18 metre length of 1,800mm diameter corrugated steel pipe culvert including rock rip-rap protection with geotextile underlay at each end of the culvert and related works such as temporary cofferdams and dewatering as may be necessary, seeding and straw matting and removal of all excess excavated material from the site Culvert Replacement Watercourse

15-152 Eric Sutherland Culross/SouthBruce 2116 Concession 2 Part Lot 25, Concession 3 Addition to existing shed (12-130 CULR) Regulated Area

15-150 Gerald & Dawn Bailey Kincardine Township 8 Sandy Crescent; Part Lot 19, Concession A Roll No.: 410821000407119 Construction of an approximate 24 foot by 36 foot slab on grade with concrete footing new detached garage; and related excavation, filling, and grading. Regulated Area

15-149 Sidney Sherk Proton/Southgate 132168 Sideroad 13 Lot 10, Con 10 Systematic Tile Drainage Regulated Area; Watercourse

15-147 Peter and Brenda Vrba Brant/Brockton 818 Marl Lake Road 8 Con 2 NDR Pt Lot 69 Replacement Septic System Regulated Area

15-146 Nelson Martin Proton/Southgate 246273 Southgate Road 24 Lot 29, Concession 17Systematic tile drainage beside a wetland / PSW Regulated Area

15-145 County of Grey Normanby / West Grey Grey Road 3 / Lots 15 and 16 Road in Concession 15 Replacement of an existing 600mm diameter CSP road culvert with a new 25.5 metre length of 600mm diameter HDPE culvert, road ditching, installation of rip-rap protection on a geotextile filter blanket along the ditch bottom and toe of road ditch slope, placement of erosion/sediment control measures and related works. Watercourse

15-144 SP Armow Wind LP Kincardine Lot 31, Concession 6, ROW36 Directional Drill of Electrical lines under a watercourse and trenching in a Regulated Area. Watercourse 15-143 Anson Martin Osprey/ Grey Highlands 308104 Centre Line A Lot 25, Concession 1 SDR Construction of a 250 square metre shop and shed with exterior engine room; installation of a new sewage disposal system; and, related excavation, filling and grading. Watercourse

15-142 Al Zettler Huron/Huron-Kinloss Part Lot 50, Con A, Lot 175 Plan 343, Part 16 3R2313, Part 2 3R1238 Cottage demolition and rebuild of house Regulated Area

15-141 SP Armow Wind Ontario LP Kincardine Lot 11, Concession 10, Kincardine Township, Municipality of Kincardine Road Allowance Watercourse Crossing with electrical collector line in Municipal Roadway associated with Armow Wind REA. Watercourse

15-140 Helen Belle Artemesia/Grey Highlands Lot 180, Concession 1 SWTSR Cleanout during low or no flow conditions of an existing unnamed tributary of the Main Saugeen River including installation of temporary sediment/erosion control measures, disposal of spoil material by leveling on adjacent agricultural lands, seeding of spoil material and related works Watercourse

15-139 Township of Chatsworth Sullivan/Chatsworth East Park Road and McCullough Lake Drive / Lot 21, Concession 4 Lowering of an existing culvert under McCullough Lake Drive at its intersection with East Park Road, and to undertake a cleanout of the existing road side ditches along the north side of East Park Road for approximately 85 metres westerly from the culvert location and for approximately 30 metres easterly from the culvert location, and along the east side of McCullough Lake Drive for approximately 30 metres northerly from the culvert location, with the installation of appropriate sediment and erosion control measures, restoration, etc. Regulated Area

15-138 Jacob Hoover Proton/Southgate 772720 HWY 10 Lot 207, Concession 1 Construction of a 237.51 square metre barn with manure storage area; laneway improvements; installation of a large gravel yard for industrial use; and, related excavation, filling and grading Regulated Area

15-137 Larry & Deborah Huber Mildmay/ South Bruce 1 Jane St S Lot 5, Plan 86A Construction of an 875 square foot detached garage, and related excavation, filling and grading. Regulated Area

15-136 Paul and Nancy Gray Kincardine Town 1106 Williamsburg Street Lot 16 Plan M26 Construction of an approximate 284 square foot sunroom with basement; and approximate 396 square foot deck; attached to the existing dwelling; and related excavation and grading. Regulated Area

15-135 Grey County; Graham Wilson Egremont/Southgate Grey Road 9 near Southgate Road #57 Culvert Replacement Watercourse

15-134 Grey County; Graham Wilson Proton/Southgate Coy. Culvert Grey Road 9@ Goodfellow Road Culvert Replacement Watercourse

15-133 SP Armow Wind Ontario GP Bruce Lot 26, Concession 1 Proposed Crossing for wind Turbine installation access and maintenance. Regulated Area

15-132 Tilman Martin Proton/Southgate 773190 Highway No. 10 Lot 192-193, Part Lot 191, Con 1 SWTSR Farm crossing (2 Culverts) and fill in a Regulated Area Regulated Area; Watercourse

15-130 Ron Klages Sullivan Part Lot 24, Concession 5 Agricultural Lane Expansion Regulated Area 15-129 Joani Elliot and Teah Jay Crews Walkerton/Brockton 226 McNabb Street Part Lot 54 & 55 Plan 7; Part 1 Plan 3R3390The demolition of an existing deck, the installation of footings and the reconstruction of a larger deck. Regulated Area

15-128 Mark Anderson Euphrasia Part Lot 15, Concession 10 Construction of a single detached dwelling, driveway, pond, and related filling and grading. Regulated Area

15-127 County of Bruce Kincardine Southwest of Bruce Road 1 and 15 Drainage Works near a wetland. Regulated Area

15-126 Kevin Danahy Kincardine 346 Goderich St. Deck reconstruction and expansion. Regulated Area

15-125 Ron Moyle Glenelg 573271 Boot Jack Ranch Road Part Lot 41 Concession 3SDR, Part 1 Plan 17R685; Roll # 420522000214002 Construction of an approximate 16 foot by 22 foot detached building; and reconstruction of an approximate 12.5 foot by 17 foot eight inch raised main floor deck with enclosed lower level and stairway, attached to an existing dwelling; and related excavation filling and grading. Regulated Area

15-124 James Martin Proton/ Southgate 246352 Southgate Rd 24Part Lot 31, Concession 16 Installation of an 18 foot long, 12 inch diameter culvert in a new laneway, and to recognize fill in the floodplain used to create the new laneway. Watercourse

15-123 County of Grey Sullivan/Chatsworth Grey Road 3, Lot 19, Concessions 9 and 10 Replacement of the existing 17 metre length of 1.90 metre span by 1.15 metre rise corrugated steel pipe arch culvert under Grey Road 3 with a new 22 metre length of 1.88 metre rise by 1.26 metre span corrugated steel pipe arch culvert including rock rip-rap protection with geotextile underlay at each end of the culvert and related works such as temporary cofferdams, dewatering as may be necessary and removal of all excess excavated material from the site Watercourse

15-122 Greg Ziegler Paisley/ Arran-Elderslie Municipally known as 20 Taylor Rd The construction of a 1680 square foot storage building, and related excavation, filling and grading. Regulated Area

15-121 John J. Manion Proton/Southgate 8630 Provincial Hwy 89 Part Lot 24, Con 1 The construction of a detached single dwelling with porch and patio and the installation of a septic system. This Permit resolves a violation. Regulated Area

15-118 Robert and Nancy Yarnell Huron/Huron-Kinloss 52 Ball Park Lane Lot 52 Plan 343 Part 25 & 26 3R2332 Construction of a 1797 square foot addition and a covered porch onto the east side of an existing cottage. Regulated Area

15-116 Ontario Peninsula Farms Ltd. Culross/SouthBruce 146484 Southgate Road 14 Lots 20-24, Con 1 The installation of agricultural tile outletting into the Bryce Municipal Drain and the McCormick Award Drain and for the removal of trees sufficient enough to get fall based on the header that was staked and reviewed by the SVCA on 26 June, 2015. Regulated Area

15-115 Ken Beitz Sullivan/Chatsworth 103 Echo Valley Lane/Lot 21, Plan 16R6653; Part Lot 21, Concession 4 Construction of a wildlife pond, including excavation, filling, creation of a privacy berm, related grading and restoration Regulated Area

15-113 Cleason Martin and Viola Martin Egremont/Southgate 184068 Grey Road 9 Lot 13, Con 15 Resolve a violation by replacing an open ditch through the Yoevil swamp Wetland Complex with a 2700 feet of non- perforated tile. Regulated Area

15-097 Mark Frey Egremont/Southgate 143622 Southgate Rd 14 Lot 4 con 13 Systematic Tile Drainage Watercourse

15-083 John M. Martin Osprey 327591 – 3rd Concession; Lot 19, Concession 3 NDR Widening and straightening of an existing laneway, to a maximum finished surface width of 16 feet; and for the draining and filling of an existing pond that is located to the west of the existing dwelling; and related excavation, filling and grading. Regulated Area

15-080 Elias Martin Proton/Southgate 733081 Southgate Sideroad 73 Part Lot 193 - Part Lot 195, Lot 196-197, Con 2 SWTSR The filling in of a pond and bottom cleanout of approximately 380.66 m. width of watercourse (not including meanders) as shown on the site plan. Regulated Area; Watercourse

15-063 Michael Rea Saugeen/Saugeen Shores 57 Harman Avenue/Lot 1, Plan 522, Lake Range Construction of a 4.27 metre (14 feet) by 4.27 metre (14 feet) addition with concrete pier foundations and related works onto an existing single detached dwelling for the extension of a dining room Regulated Area

15-060 SP Armow Wind Ontario SP Kincardine Road Allowance Watercourse Crossing with electrical collector line in Municipal Roadway associated with Armow Wind REA. ROW55 ROW plan from Dillion Consulting - Dated April 8, 2015 as amended by Brian Edwards (Samsung energy)and Erik Downing April 17, 2015 via telephone and shown on email from Brian E. of April 20, 2015. Side road 10 North of Concession 7.

15-059 Municipality of Grey Highlands Osprey/Grey Highlands Lot 11, Concession 2 NDR/3NDR Road Replacement of an existing 600mm diameter Corrugated Steel Pipe (CSP) culvert with a new 600mm diameter High Density Polyethylene (HDPE) culvert and replace an existing Corrugated Steel Pipe Arch (CSPA) culvert with a new CSPA culvert of a similar size and similar elevations including the installation of temporary coffer dams and dewatering (as required) to enable work to be undertaken in dry conditions and the installation of appropriate sediment and erosion control measures and related works Watercourse

15-058 David Bell Township of Bruce 1858 Concession 10 Part Lot 51 Lake Range; Parts 1, 2, 3 Plan 3R4363 Emergency sewage disposal system - weeping bed replacement; and related excavation, filling and grading. Regulated Area

15-057 SP Armow Wind Ontario LP KincardinE Road Allowance Watercourse Crossing with electrical collector line in Municipal Roadway associated with Armow Wind REA. ROW21 Watercourse. ROW plan from Dillion Consulting - Dated April 8, 2015 as amended by Brian Edwards (Samsung energy)and Erik Downing April 17, 2015 via telephone and shown on email from Brian E. of April 20, 2015. Concession 7, East of Sideroad 20. 15-056 SP Armow Wind Ontario LP Kincardine/Bruce Road Allowance Watercourse Crossing with electrical collector line in County Road allowance associated with Armow Wind REA. Horizontal Directional Drill at ROW14. Watercourse. ROW plan from Dillion Consulting - Dated April 8, 2015 as amended by Brian Edwards (Samsung energy)and Erik Downing April 17, 2015 via telephone and shown on email from Brian E. of April 20, 2015. Bruce Road 15 East of 20.

15-052 SP Armow Wind Ontario LP Kincardine Road Allowance Watercourse Crossing with electrical collector line in Municipal Roadway associated with Armow Wind REA. One Crossing of Penetangore River within Road allowance right of way. ROW 51 Watercourse ROW plan from Dillion Consulting - Dated April 8, 2015 as amended by Brian Edwards (Samsung energy)and Erik Downing April 17, 2015 via telephone and shown on email from Brian E. of April 20, 2015. Sideroad 20 South of Concession 7.

15-048 SP Armow Wind Ontario LP Kincardine/ Bruce Multiple Road Allowance Watercourse Crossings with electrical collector line in Municipal and County Roadways associated with Armow Wind REA. ROW7, ROW22 Watercourse ROW plan from Dillion Consulting - Dated April 8, 2015 as amended by Brian Edwards (Samsung energy)and Erik Downing April 17, 2015 via telephone and shown on email from Brian E. of April 20, 2015.

15-047 SP Armow Wind Ontario LP Kincardine ROW79 plan from Dillion Consulting - Dated June 4, 2015, Lot 25, Concession 9 Crossing of a Watercourse with electrical collector line. Watercourse

15-151 Heinrich & Nella Froese Proton 085273 Grey Road 14 Part Lot 9, Concession 5 RP 17R765 Construction of a single detached dwelling, driveway, and culvert for the driveway, and associated filling and grading. Regulated Area

15-131 Jamie & Elaina Stephen Artemesia Lakewood Lane Part 20 of Part Lot 20, con 7 Construction of a single detached dwelling Regulated Area

15-119 Giovanna Gelsomini Artemesia 191 Durham Road A Priceville Lot 16, Plan 816 Construction of a single detached dwelling and raised septic bed. Regulated Area

AGENDA

May 2014 October 2015

Saugeen Conservation COMMUNICATIONSSaugeen Conservation ProgramCOMMUNICATIONS Report Program Report

SVCA’s Open House Hikes, Presentations and Tours Staff in all departments were involved in an Open Staff have conducted a number of tours of the Greenock House hosted on Wednesday, October 7. A total Swamp over the past month. of 13 people came out to meet the staff and nd On each tour visitors are reminded of the importance of the out about SVCA programs and services. swamp, SVCA’s role in land ownership and protection as A questionnaire was handed out to individuals as well as the role of the swamp in ood water retention and they left. Overall, feedback was positive. Some groundwater recharge. felt that the SVCA should do this at least once a ca.on.ca year. wwsv

Above, staff lead a group from the Sauble Beach area on a tour of the Greenock Swamp. Above: A number of staff, Directors and Municipal Councillors joined SVCF’s Final Evening Conservation Tour for a special viewing of the newly installed boardwalk. Jim IPM - 2016 Penner led the hike. The SVCF has been raising money for Staff from Maitland Valley, Grand River and Saugeen this project for a number of years. Conservation Authorities have been meeting to discuss potential displays for the 2016 IPM in Harriston. Social Media A floorplan has already been developed which focuses Staff do their best to stay abreast of social media and all that on a watershed model, focussing on how ‘everything is it provides in terms of prole and awareness. Check us out connected to everything else’ and that ‘everyone lives on the following: downstream’. Stay tuned for the next update!

www.svca.on.ca COMMUNICATIONS Program Report page 2

Saying Good-bye... Program Flyers and ...and Best Wishes! Promotional Materials It’s the job of the Communications Department to promote The Communication’s Department was involved in all of SVCA’s programs and services. In so doing, the design organizing a Retirement Party for long-time employee and development of yers, programs, displays, logos, Ron McManus (43 years!). It was a total surprise for signage and advertising are often involved at any given time. Ron. He has been the Superintendent of Durham Conservation Area for many of the 43 years! Best wishes Ron! We will miss you!

The Last of the Shows, Events and Fairs! Staff from the Communications Department attended numerous shows, fairs and events over the course of the summer months! Thanks to all those communities who invited us. We were thrilled to be a part of your functions! See you next year! Got a Great Promotional Angle? Have you got a great promotional idea that you’d love to share? Drop us a line! We’d love to hear from you!

Health & Safety The Communications Assistant/Graphic Artist also serves Depending on the show, staff as the Worker Representative on incorporate various themes into SVCA’s Joint Health & Safety each display. Every display, Committee. Ongoing inspections however, includes kid’s games and follow-up is critical to the health and activities as well as and safety of all workers. conservation challenges for the adults! AGENDA

1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519‐367‐3040, Fax 519‐367‐3041, [email protected], www.svca.on.ca

MEMO TO: SVCA Board of Directors

DATE: October 22, 2015

FROM: Laura Molson, Manager, Accounting Wayne Brohman, General Manager/Secretary‐Treasurer

SUBJECT: Reserve Report

Please find attached a list of reserves as of August 31, 2015. Final allocations to and from reserves will be presented to the Board of Directors following completion of the 2015 fiscal year. Also attached for your information is a brief description of each of the reserves.

Watershed Member Municipalities Municipality of Arran‐Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris‐Turnberry, Municipality of South Bruce, Township of Huron‐Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey Saugeen Valley Conservation Authority Statement of Continuity of Reserves For the period ended August 31, 2015

Balance Balance January 1, From Operations To Operations August 31, Notes Reserve 2015 To Reserves From Reserves 2015 Agricultural Lands 37,079 4,785 - 41,864 1 Computer Upgrades 20,568 - - 20,568 2 Environmental Planning 73,230 - 11,647 61,583 3 DFO 6,218 - - 6,218 4 Forest Management 429,305 - - 429,305 5 Formosa Sewer Hookup 14,917 - 411 14,506 6 Greenock Trails 58,436 - 4,053 54,383 7 House Repairs 13,527 - - 13,527 8 Kincardine Maintenance 132,568 - 1,316 131,252 9 Knappville Acquisition 30,871 - - 30,871 10 Land Management 40,816 - - 40,816 11 Legal Fees 25,452 - - 25,452 12 LTD/OMERS/Benefits 20,511 - 7,511 13,000 13 Lockerby Dam Removal 40,064 - - 40,064 14 Office Equipment 23,274 - - 23,274 15 Ortho Imagery 20,630 6,667 - 27,296 16 Property Acquisition 148,146 - 1,582 146,564 17 Resource Centre 11,029 - - 11,029 18 Retiree Benefits 30,889 - 3,866 27,023 19 Saugeen Parks 17,915 - - 17,915 20 Insurance Deductible 25,642 - - 25,642 21 Specified Donations 3,459 - 3,459 - 22 Short Term Disability 40,349 - - 40,349 23 Stewardship 18,709 - - 18,709 24 Vehicle Replacement 83,298 - 44,310 38,989 25 Wetland Acquisition 50,398 - - 50,398 26 Working Capital 187,070 - - 187,070 1,604,369 11,451 78,154 1,537,664

cont'd next page NOTES

1. Reserve covers fence repairs, hazard tree removal and water supply issues at the McBeath pasture. 2. Regular computer equipment upgrades are included in annual budgets. This reserve is for unseen or emergency needs such as a server crash. 3. Reserve originated from significant fees on large Milton hydro line project. Funds are not earmarked for any specific purpose. 4. Funds were set aside to cover possible equipment requirements to enforce Department of Fisheries and Oceans regulations. 5. Represents accumulated profits over many years in the Forestry Department from timber sales. Timber prices and the amount of harvestable timber available fluctuate year to year. Reserve is to cover possible lean years. 6. The sewer hookup was completed in 2014. Balance in reserve is to cover decommissioning of the old septic system to take place and for required repairs to the building foundation. 7. The Greenock Swamp trail including a floating boardwalk will be completed in 2015. 8. Reserve covers repairs for the Sulphur Spring house. 9. Funding was provided by MNRF to cover maintenance and upgrades on the Kincardine flood control structures. 10. Represents balance of MoE funding to purchase properties and demolish houses in the floodplain. 11. Reserve is for upgrades to Non‐revenue parks (Alan Park, Stoney Island, Sulphur Spring…). 12. Reserve is to cover future legal costs related to planning and regulation enforcement or other legal matters. 13. Reserve covers continuing benefit costs should an employee go on long term disability leave, and also covers benefit costs or pension costs during parental leave. 14. Funding from other sources may not be sufficient to cover all costs to remove the Lockerby dam. 15. Reserve is to cover unexpected expenditures for the Formosa office. 16. The ortho‐imagery (aerial photos) is updated every five years. This reserve is built up over the 5 years. 17. Represents the net funds from the sale of the Bluffs house in 2014, and used for other property acquisition expenses. 18. Reserve is to cover upgrades on the Resource Centre at Sulphur Spring. 19. SVCA pays a share of the group health benefits for qualified retired employees. 20. Reserve covers capital expenditures for the campgrounds. The reserve increases when the campgrounds generate a net profit and decreases for net losses and for capital expenditures. 21. The maximum deductible on SVCA’s insurance policy is $25,000. 22. Some donors specify where their donations are to be directed. 23. SVCA self‐insures employee short term disability coverage. This reserve was set up in 2014 to cover the costs should a temporary replacement be required for an employee on short term disability. 24. Funds for this reserve came from payroll savings generated by a staff member being lent to the Source Water Protection program part time for 8 months in 2013. 25. Funds are reserved to cover replacements for the vehicle fleet and for other large equipment purchases. A replacement for the Slope Master mower and a fleet vehicle have occurred in 2015. 26. Funds are set aside in case an opportunity arises to purchase a significant wetland property. Planning & Regulations Department Review AGENDA Action Items Board Approved - July 23, 2015 Updated October 2015 Action Item Description Actions Taken Status

High Priority: 1. Planning & Regulations Policy Prepare a draft Policy document for Board review Policy from another CA has been reviewed On going, target to Document and partly edited to shape it to SVCA needs be complete by year end 2. File Tracking System A robust accurate tracking system accessible to P&R mgr and staff have provided input to IT On going numerous users mgr who will be drafting a template. Decision is being made on the best unique property identifier. IT Mgr is working on preliminary design of database and the relationship between tables & data.

Short Term: 3. Printer and file cabinets Obtain a printer for the main floor. Provide cabinets Printer was installed in Sept. File cabinets Completed for individual work stations are in place.

4. Mapping Working Group Comprised of SVCA staff & municipal Initial meeting on Aug 25, 2015 attended by 7 On going representatives; goal to improve mapping in priority municipal reps. Sept 29th meeting attended areas of the watershed by 10 municipal reps. Next meeting Nov 3.

5. Customer Feedback Survey Prepare an anonymous customer survey for Board Final format of survey is completed. Expected to be approval Working on delivery of the survey. complete in October. 6. Zoning Comments Cease providing zoning comments in Zoning comments were eliminated by July 31, Completed correspondence to applicants 2015 7. Bruce County Memorandum Work with Bruce County to arrive at a new updated Draft Agreement prepared by County is under On going of Agreement MoA review. Planning Act review involvement is under discussion. Planning & Regulations Department Review Action Items Board Approved - July 23, 2015 Updated October 2015 8. Appeal process to be better Make applicants aware of the appeal process should Customer survey asks if customer was On going communicated to applicants they be dissatisfied with a decision of the P&R Dept. advised of the appeal process. Updated P&R Information sheet advises applicants that there is an appeal process. 9. Staff Promotion Where warranted staff to be promoted up the salary Review completed by GM and P&R Mgr for January 1, 2016 grid steps in their respective job range budget.

Longer Term: 10. Customer relations & Continue staff training in CSR & communications Most recent training date was Dec 2, 2014 Not yet started communications training

11. Conversion of paper files to Data storage & retrieval needs improvement; old Part time scanning position to be filled in Not yet started digital form paper files and data to be converted to digital form November.

12. Continue Staff training Ensure job relevant training continues Staff expected to attend Conservation Ont On going programs in the Fall AGENDA

1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519-367-3040, Fax 519-367-3041, [email protected], www.svca.on.ca

Date

Dear (insert elected officials name),

Saugeen Valley Conservation Authority is one of 36 Conservation Authorities in Ontario that play a significant role in Ontario’s natural resource management. We are writing this letter to express our deep concerns over the spread of Phragmites.

Phragmites is a rapidly spreading grass that can reach heights of 5 m or more and is considered by reputable scientists to be the most aggressive invasive species of marsh ecosystems in North America and may be Canada’s worst invasive plant. Phragmites poses a significant threat to biodiversity, society and the economy. It forms large, dense stands that negatively impact wildlife, block shoreline views and recreational access, pose fire risks, and impede drainage in roadside and agricultural ditches. There are no natural controls for Phragmites and therefore, human action is required to keep this plant in check. It is estimated that control projects in Ontario range between $865 and $1,112 per hectare (Ontario’s Biodiversity Strategy, 2012) and that land managers in the United States spend over $4.6 million per year restoring habitats impacted by Phragmites (Hazelton et al., 2014). Because this plant grows so rapidly once established, the longer the plant is ignored the more effort and money is required to get it under control. Due to the significant, negative impact of this plant, non-action is not an option.

Invasive Phragmites has become so pervasive throughout southern Ontario that a large scale, well- coordinated effort is now required to achieve any meaningful results. To date, effective, efficient and environmentally responsible control efforts have been hampered by the lack of appropriate herbicides to deal with infestations in wet areas, the lack of a coordinated plan to stop continued spread, the lack of infrastructure to enable rapid response, the lack of financial and logistical support for community groups trying to deal with local invasions and the lack of an effective public education and awareness campaign. Saugeen Valley Conservation Authority is requesting your support for the following initiatives:

1. Expedited and streamlined approval of herbicides to enable control over water. Legal chemical treatment options in Canada are limited to two products, Weathermax® and Vision®. Although both products are glyphosate-based, neither can be applied over water because they also contain the surfactant polyethyloxylated tallowamine (POEA) which is harmful to aquatic life. The most safe, effective and efficient control of Phragmites thus far has been in the United States and has been achieved using glyphosate and imazapyr-based herbicides which do not contain surfactants. With the proper permits, these products can be legally used there and be applied over water and, when used in combination, have been shown to have a control efficacy of up to 100% after one treatment. The ability to use these water-safe herbicides to control Phragmites in sensitive habitats in Canada will significantly reduce potential harm to wildlife and be far more environmentally responsible than use of the products currently available. Having access to these products

Watershed Member Municipalities Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North, Town of Saugeen Shores, Township of Southgate, Municipality of West Grey will also allow for control in wet ditches which are major spread vectors and will significantly reduce control costs and improve efficacy for numerous Phragmites management programs already underway. Political assistance is requested to help expedite the regulatory approval process to allow for overwater safe products in Canada so that control efforts can begin in earnest and in a responsible fashion to protect our biodiversity, reduce control costs and reduce negative impacts.

2. Expedited and streamlined approval of aerial treatments. There is also a need, on a restricted basis, for aerial herbicide application to enable the control of Phragmites in large, remote, and difficult to access locations. This control option is available in the United States and has been shown to be the best option for controlling large infestations in their coastal wetlands. Without this tool, control of Phragmites currently expanding throughout a number of large, Provincially Significant Coastal wetlands will not be feasible. Political assistance is requested to expedite the regulatory approval process to allow for this control tool at specific sites.

3. Establishing a province-wide Phragmites control program. Phragmites management is achievable, but only with a well-funded, well-coordinated Phragmites control program that will ensure effective, efficient and environmentally responsible locally driven efforts are initiated and supported. Funding to support this program should come from and be shared by federal, provincial and municipal governments, as well as concerned citizens and environmental protection groups. Political assistance is required to financially and logistically support this initiative.

4. Supporting the proposed Invasive Species Act. This act will serve as an important regulatory tool in managing and preventing the spread of Phragmites and other invasive species in Ontario. Political assistance is required to support this important piece of legislation.

Availability of the required tools, along with a large scale, well-coordinated approach to this issue will help to protect biodiversity, reduce the impact on species at risk (SAR) and reduce the impact on Ontario’s economy. SVCA believes that this invasive plant can be dealt with effectively, efficiently and in an environmentally responsible way but needs the support from all levels of government to make this happen. The SVCA is keen to work with all levels of government to assist in implementing an effective control plan. Without these efforts the loss of wetland habitat, reduction in biodiversity, impact on private landowners and impact on the economy will continue to increase.

Thank you for taking the time to read this letter. The SVCA appreciates your consideration in supporting this issue.

Sincerely,

Luke Charbonneau Chair, Saugeen Valley Conservation Authority

Motion:

Be it resolved that, the Saugeen Valley Conservation Authority endorses the attached letter regarding new measures urgently needed to control the invasive species, Phragmites in the Saugeen Valley watershed.

And further that, the Authority directs that this letter be sent to all Saugeen Valley watershed municipalities seeking their support.

And further that, the Authority directs that this letter be sent directly to the following recipients; The Rt. Honourable Prime Minister of Canada, The Honourable Premier of Ontario, the Federal Minister of Health, the Federal Minister of the Environment, the Federal Minister of Fisheries and Oceans, the Ontario Minister of Agriculture and Rural Affairs, the Ontario Minister of the Environment, the Pest Management Regulatory Agency (PMRA), Conservation Ontario and the Lake Huron Center for Costal Conservation.

AGENDA

Report to: SVCA Board

From: Wayne Brohman, General Manager/Secretary-Treasurer

Date: October 22, 2015

Subject: Pay By Phone

Background: Currently Sulphur Spring is the only SVCA park with a donation box. The volunteer entry fee at that park is $5.00 but it is largely ignored by the park users. Annual revenue generated from the donation box is about $400. There used to be a donation box at Alan Park but it was removed several years ago due to vandalism and theft.

Pay By Phone: McKay Meters has a payment system whereby park visitors are able to pay an admission fee by using their mobile phone. Using their mobile phone the visitor is able to log onto a website, identify the park they are at and make the payment. Instructions on how this is done is on a sign(s) in the parking area in the park. The visitor provides the following information: 4 digit number that identifies the park, credit card information, and vehicle license plate number. The set fee is then automatically remitted to the Conservation Authority. Typical fees are $4.00 per vehicle for a day pass or $30.00 for a season pass. The season pass would cover all CA parks for the season.

SVCA would be provided with a McKay Meters App that would show up-to-date information on the license plate numbers of visitors who have paid that day for each of the parks where the fee is in effect. It would be possible for a staff member to periodically monitor a park. Notices could be placed on a vehicles reminding the owner of the park user fee if they haven’t paid or thanking them for their support if they have paid.

Implementation Costs: McKay charges a fee of $.25 per transaction plus a one-time setup fee of $4.00 per parking space which covers the signage provided by McKay. In addition, there will be a credit card transaction fee of about $.20 per transaction. Based on discussions with other CAs that use the McKay system, the setup of the program is easy and the funds generated significantly exceed funds previously received through donation boxes. It is expected that that this user fee system will have a positive affect on the budget.

Recommendation: It is recommended that the McKay pay by phone system be set up on a trial basis at the following locations: Sulphur Spring, Alan Park and Bells Lake. AGENDA

1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519-367-3040, Fax 519-367-3041, [email protected], www.svca.on.ca

REPORT #8c

MEMO TO: Saugeen Conservation Board of Directors

DATE: October 22, 2015

FROM: Wayne Brohman General Manager/Secretary-Treasurer

SUBJECT: 2016 Fee Schedule

Please find attached the recommended fee schedule for 2016. Revisions or additions are identified in red bold. This schedule is updated annually at this time of year. Where increases are warranted they are generally in the 1.5% to 3.0% range. In some cases there are no increases if there was a significant fee increase in the previous year. Fees for the Grey Bruce Forestry Service are set jointly between SVCA and Grey Sauble CA and are still under review. Those proposed 2016 fees will be available at the December Board meeting.

Recommendation:

THAT the 2016 Fee Schedule be adopted as presented.

SERVICE 2015 RATES 2016 RATES

1. PUBLIC CAMPGROUND FEES (HST included in public camping fee rates) a) Full serviced prime seasonal $2,190.00 $2,240.00 b) Full serviced seasonal $1,915.00 $1,965.00 c) Unserviced seasonal $1,425.00 $1,455.00 d) Monthly full serviced site (May/June, July, August, Sept./Oct.) $775.00 $800.00 e) Monthly unserviced site $625.00 $650.00 f) Weekly serviced site $240.00 $246.00 g) Weekly unserviced site $204.00 $210.00 h) Daily (overnight) serviced site $40.00 $41.00 i) Daily (overnight) unserviced site $34.00 $35.00 j) Off Season daily camping-serviced or unserviced site $30.00 $32.00 k) Youth Group camping (person/night) $5.00 $5.00 l) Family Group camping per night - per camping unit (includes one vehicle) $27.00 $29.00 - reservation fee $11.50 $12.00 m) Firewood (/bag) $7.50 $7.50 n) Additional overnight vehicle $11.50 $12.00 o) Trailer storage $185.00 $190.00 p) Campsite reservation fee $11.50 $12.00 q) Campsite cancellation fee $8.00 $8.00 r) Campsite reservation change fee $8.00 $8.00 s) Seasonal visitor fee $85.00 $90.00 t) Additional overnight guest fee (over 12 years of age) $6.00/person/night $6.00/person/night u) Extra refrigerator (seasonal camper) $50.00 $60.00 v) Overdue accounts/late payment fee $50.00 flat fee plus $50.00 flat fee plus $25.00 per week late $25.00 per week late w) Campsite clean up fee (non-seasonal) n/a $50.00

Notes: 1) Monthly camping fee is based on May/June, or July, or August, or September/October as being one month. 2) There is a fee schedule for seasonal campers who move in part way through the season. SERVICE 2015 RATES 2016 RATES

2. PUBLIC DAY USE AREA FEES a) Day Use (/adult) $4.00 per adult $4.25 per adult (/child) $2.25 per child (5 to 12) $2.50 per child (5 to 12) Under 5 free Under 5 free $11.00 max. per vehicle $12.00 max. per vehicle b) Day Use (/bus) $70.00 $75.00 c) Cross country runs per person 2.25 + HST 2.50 + HST d) Canoe Launch - vehicle fee $5.50 $6.00 e) Season Vehicle pass $85.00 $90.00 f) Picnic Shelter rental - Durham & Saugeen Bluffs CA $105.00 + HST (includes $105.00 + HST (includes hydro and day use fees) hydro and day use fees) Picnic Shelter rental - Sulphur Spring CA $75.00 + HST $75.00 + HST g) Canoe rental @ Saugeen Bluffs CA - hourly per 2 hours $15.00 $15.00 - daily $35.00 $35.00 h) Conservation Areas (non-camping revenue) i) Voluntary entrance fee at Sulphur Spring, Allan Park, Varney $5.00 To be discussed ii) Non-profit groups using parks for fundraising activities Negotiable/with permit Negotiable/with permit iii) Community sponsored celebrations (i.e. Canada Day) Voluntary donation/with permit Voluntary donation/with permit

3. ADMINISTRATION (taxes extra) a) Large Format scans $17.25/sheet $17.25/sheet Non-SVCA Material photocopies $4.10/linear foot $4.10/linear foot b) Photocopying/Data Requests $0.30/sheet $0.30/sheet - Colour copies for General Public $1.50 per copy $1.50 per copy c) Laminating $2.75/sq. Foot $2.75/sq. Foot d) Meeting Room (Resource Centre, $90.00 - 1/2 day or evening $90.00 - 1/2 day or evening Sutherland Centre, Formosa Boardroom) $130.00 full day $130.00 full day SERVICE 2015 RATES 2016 RATES

4. GIS SERVICES

Mapping Requests: a) Pre-Made Maps 8.5 x 11 $15.00 (minimum 3 copies) $15.00 (minimum 3 copies) 11 x 17 $15.00 (minimum 3 copies) $15.00 (minimum 3 copies) 24 x 36 $37.00 $37.00 b) Custom Made Maps 8.5 x 11 $65.00/hr (PDF copy only)**** $65.00/hr (PDF copy only)**** 11 x 17 $65.00/hr (PDF copy only)**** $65.00/hr (PDF copy only)**** 24 x 36* (see note below) $65.00/hr (PDF copy only)**** $65.00/hr (PDF copy only)**** 36 x 48** (see note below) $65.00/hr (PDF copy only)**** $65.00/hr (PDF copy only)**** Other size*** (see note below) $65.00/hr (PDF copy only)**** $65.00/hr (PDF copy only)****

* $12.00 for printed copy + $10.00 for orthophotography, if required ** $24.00 for printed copy + $10.00 for orthophotography, if required *** $2.00/sq.ft. for printed copy + $10.00 for orthophotography, if required **** minimum 1 hour

Data Requests: c) Digital Data* (see note below) Minimum Fee $50.00 $50.00 Tile (20km x 20km) $75.00 $75.00 >20 Tiles $1,500.00 $1,500.00 d) Digital Orthophotography 2006 - Colour, 30cm resolution $10.00/1km x 1km tile $10.00/1km x 1km tile $75.00/20km x 20km tile $75.00/20km x 20km tile $300.00 for entire watershed $300.00 for entire watershed

2010 - Colour, 20cm resolution $50.00/1km x 1km tile $10.00/1km x 1km tile n/a $75.00/20km x 20km tile n/a $300.00 for entire watershed

2015 - Colour, 20cm resolution n/a $50.00/1km x 1km tile

* The fee will apply to all SVCA owned and created data, Please contact for available datasets. e) Shipping & Handling $7.50 - Folded Maps $8.00 - Folded Maps $9.50 - Rolled Maps $10.00 - Rolled Maps SERVICE 2015 RATES 2016 RATES

5. GREY BRUCE FORESTRY SERVICE (2016 rates to be approved by joint SVCA/GSCA Committee) a) Site Inspections (all services) $150.00 - non-refundable fee b) Forest Management Planning Program (According to MFTIP Standards)

Full Plan Preparation $12.00/acre for first 100 acres (includes Plan Approval) $5.00/acre thereafter ($450.00 min. fee)

Plan Upgrade & Approval Call for cost estimate ($60.00/hour) c) Tending Services:

Emerald Ash Borer: - pre-assessment inspection $50.00 - inoculation $5.70 per cm DBH

Marking $50.00/acre ($500.00 min. fee)

Tendering $150.00 flat fee

Contract Management $150.00/visit ($300.00 min. fee) d) Tree Prices:

Red or White Pine seedlings $0.65/tree White or Norway Spruce $0.75/tree European Larch or Tamarack $0.75/tree White Cedar $0.80/tree Hardwoods $1.10/tree SERVICE 2015 RATES 2016 RATES

Specialty Orders Price subject to availability Landscape Stock Price subject to availability Shipping/Handling - seedlings $20.00/order - landscape stock $1.00/tree e) Tree Planting Services:

Machine Planting (2,000 trees or more) $0.40/tree ($800.00 min. fee) Hand Planting (1,000 trees or more) $0.75/tree ($750.00 min. fee) Non-refundable Deposit (subtracted from total cost of project) $100.00 f) Vegetation Control Service:

Simazine Spraying $0.25/tree ($250.00 min. fee) Roundup Spraying $0.40/tree ($400.00 min. fee) g) Tree Planting Equipment (per day) $100.00

6. WATER MANAGEMENT SERVICES a) Streamflow & Weather Data $5.50/sheet hardcopy or $55.00/computer $5.50/sheet hardcopy or $55.00/computer disk or email file disk or email file

7. EDUCATION PROGRAM FEES a) Conservation Education Program/ $152.00-one staff/half day $156.50-one staff/half day March Break Program $226.00-two staff/half day $233.00-two staff/half day $305.50-one staff/full day $315.00-one staff/full day $448.00-two staff/full day $461.50-two staff/full day $75.00 - one staff/one hour $77.00 - one staff/one hour Plus mileage (if applicable) & HST Plus mileage (if applicable) & HST

Summer Recreation Program $511.00-two staff/full day $526.00-two staff/full day

Earth Week Program $75.00/presentation $77.00/presentation

DEER Program (Bruce Power) $24,964 (HST & mileage included) $25,191 (HST & mileage included) b) Presentation Fee $75.00 plus mileage & HST $77.00 plus mileage & HST SERVICE 2015 RATES 2016 RATES

8. PLANNING & REGULATIONS FEES a) Application to Alter a Watercourse:

Minor Works $330.00 $335.00 Standard Works $690.00 $700.00 Major Works $1,635.00 $1,660.00 Complex Works $3,275.00 $3,325.00 Other Works - Exempt Works No permit and no fee required No permit and no fee required b) Application to Alter a Regulated Area: Single Lot Single Lot

Minor Works $400.00 $405.00 Standard Works $690.00 $700.00 Major Works $1,635.00 $1,660.00 Complex Works $3,275.00 $3,325.00 Other Works - Accessory Building $180.00 $185.00 - Secondary Building or Structure $180.00 $185.00 - Exempt Works No Permit and no fee required No Permit and no fee required c) Permit renewals (one year extension) & Permit amendments $100.00 $105.00 d) Municipal Projects (including Counties) Regular applicable fee Regular applicable fee e) Works commenced without permission (violation) 2 times applicable fee 2 times applicable fee f) Property Clearance Fee $125.00 $130.00 g) i. Stormwater Management Plan Review Fee $105.00/lot or large block (surcharge no change) $110.00/lot or large block (surcharge no change)

ii. Stormwater Management Plan Review Rate per hour = Payroll costs x 2 Rate per hour = Payroll costs x 2 Fee for New Development plus disbursements & plus disbursements & engineering fees as required engineering fees as required SERVICE 2015 RATES 2016 RATES h) Specific Property Inquiry (see note (d))

- verbal response No fee No fee - written response $225.00 $230.00 - written response and site inspection $400.00 $405.00 - Large development area proposal (greater than 1 ha) $745.00 $760.00 - Verification of hazard boundary (including request by CBO) Same fee as property inquiries Same fee as property inquiries - municipal and county inquiries Same fee as property inquiries Same fee as property inquiries - Aggregate proposal $3,825.00 $3,880.00 i) Golf Course Review $1,645.00 $1,670.00 j) Environmental Assessment Review Minor $355.00 Minor $360 Major $650.00 Major $660 k) New Municipal Drain Review $420.00 $425.00 l) Commercial Renewable Energy Project 2 times applicable permit application fee 2 times applicable permit application fee m) Conservation Project (eligible project by others) One-half of applicable permit application fee** One-half of applicable permit application fee** n) Floodplain Mapping Review Fee SVCA engineering consultant fee plus 20% SVCA engineering consultant fee plus 20% o) Map and Air Photo Products

- Photocopies maps/air photos $7.25 $10.00

- Emailed Air Photos & Other Map Products $26.00 $30.00

- Bulk Orders for Air Photos, Photobase 1-9 items - standard fee (no reduction) 1-9 items - standard fee (no reduction) Maps, Related Map Products, Large over 9 items - standard fee reduced by 10% over 9 items - standard fee reduced by 10% Format Copies SERVICE 2015 RATES 2016 RATES

9. PROFESSIONAL SERVICES FEE/ Rate per hour = Payroll costs x 2 Rate per hour = Payroll costs x 2 EXPERT WITNESS FEE plus disbursements plus disbursements

NOTES: a) Text in bold and red are proposed changes for the 2016 fee schedule b) HST is not applicable to Planning fees c) "n/a" means not applicable d) Specific Property Inquiry fee applies to all consultant requests for information ** "Conservation Project" means a project intended to protect or enhance the natural environment and is proposed by, or is in partnership with, a recognized conservation or environmental organization. Determination of eligible projects is done on a case-by-case basis by the SVCA. AGENDA

THURSDAY, SEPTEMBER 10, 2015 BROCKTON & AREA WALKERTON HERALD-TIMES - P.AGE 9 SVGA begins construction on trail at Schmidt Lake BY JOANTHAN ZETTEL . ·• Wood said it will be stressed that men, horses and equipment falling into raised about $37,000 to go toward WHT Report visitors will have to stay on the boardwalk the lake, never to be found again. The construction. and handrails will be installed to keep lake is located at the end of Concession 8 "But we are still looking for more Visitors to Schmidt Lake won't get everyone safe. ·. just north of Chepstow. donations she said. bogged down thanks to the construction She also noted the trail is only designed The bulk of the boardwalk and trail are Those interested in donating can visit: of a new boardwalk and trail. for pedestrian traffic. . . . expected to be completed this fall. So far www.svca.on.ca or call 519-367-3040. A 200-foot plastic floating boardwalk "We'll create a barrier to keep ATVs the Saugeen Valley Foundation has will stretch its way over a bog at Schmidt and snowmobiles off the trails,' Wood Lake and connect to another 200-foot said.. "It's a huge issue for us, we just wooden trail. . don't want those vehicles out on this." · "Schmidt Lake has that floating bog Schmidt Lake is on the eastern edge of mat which is just so awesome, it's very the· 20,000-acre·. Greenock Swamp, unique: said Saugeen Valley which is Southern Ontario’s largest Conservation Authority wetland and holds all four types of communications manager Shannon wetland (bog, swamp marsh arid fen). Wood. "It gives people a chance to get According to Wood, visitors from 'right out on that bog mat and then right across Canada have come to visit there's these great big beautiful pitcher the Greenock Swamp. . plants:' "Our overall goal is because it's this After more than 10 years of planning huge wetland ·and because it's so_ and raising funds, the trail system will sign if, it right .in our own backyard, also include a parking lot, interpretive we want people to go and experience signs, and link up with an existing and with the interpretive signs to learn platform. about it; ‘Wood said. The floating boardwalk will be Schmidt Lake is known for its shallow constructed out of interlocking plastic water that sits o:n top of a virtually blocks, each weighing more ·than 40- bottomless bed of brown muddy organic. The view of Schmidt Lake off the existing platform. pounds. material. Local legends tell stories of Photo Jonathan Zettel SAUGEEN CONSERVATION is seeking an individual to fill the part-time position of Scanning Clerk to work out of its main office in Formosa. This individual would be responsible for scanning documents into electronic formats. The successful applicant must have strong computer skills and be particularly attentive to detail. A strong work ethic is a must. Hours flexible, ranging between 15-20 hours/week. Wage is $12.00 I hour. Please direct applications and or resumes.by October 16th, 4:30pm to [email protected] or Saugeen.Conservation, 1078 Bruce Rd._#12 P.O. Box 150, Formosa, ON, NOG lWO, Attention Laura Molson,, Manager of Accounting. While we thank all applicants for their interest, only those considered · for an interview will be contacted. Saugeen Conservation is an equal ' opportunity employer.

AGENDA