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030819 Friday Staff Report[Icon] City Manager’s Office 215 E. McKinney St., Denton, TX 76201 (940) 349-8307 MEMORANDUM DATE: March 8, 2019 TO: The Honorable Mayor Watts and Council Members FROM: Todd Hileman, City Manager SUBJECT: Friday Staff Report I. Council Schedule A. Meetings 1. Public Utilities Board Meeting on Monday, March 11, 2019 at 9:00 a.m. in the City Council Work Session Room. 2. No City Council Meeting on Tuesday, March 12, 2019. 3. No Agenda Committee Meeting Wednesday, March 13, 2019. 4. Development Code Review Committee Meeting on Friday, March 15, 2019 at 11:00 a.m. in the City Council Work Session Room. B. Upcoming Events 1. NLC Congressional City Conference, March 10-13, 2019, Washington, D.C. 2. Denton Chamber of Commerce Annual Banquet and Awards Dinner, March 21, 2019 at 6:15 p.m. at UNT Gateway Center. 3. Farewell Celebration for Bryan Langley on Friday, March 22 from 2:00- 4:00 p.m. at City Council Work Session Room. II. General Information & Status Update A. Leadership Transitions – On Monday, March 4, the City of Burleson City Council appointed Denton’s Deputy City Manager, Bryan Langley as their new City Manager. Bryan has been a valued member of the Denton team for more than 10 years and will leave a lasting, positive legacy in our organization. Join us in congratulating Bryan on his new role. Bryan’s last day with the City of Denton OUR CORE VALUES Integrity Fiscal Responsibility Transparency Outstanding Customer Service will be March 26. The City Manager’s Office will host a farewell celebration for Bryan on Friday, March 22 from 2:00 p.m. to 4:00 p.m. in the City Council Work Session Room. All are invited and encouraged to attend. Effective March 18, Tony Puente will be promoted to the role of Interim Assistant City Manager. Tony’s wealth of experience will help ensure a seamless management transition as the organization prepares for Bryan’s departure. Attached is a revised organizational chart, which will be effective until a permanent Assistant City Manager is selected. The Human Resources Department has engaged Ralph Andersen & Associates, a national executive recruiting firm, to assist with the selection of a new, permanent Assistant City Manager. The position is currently posted through Ralph Anderson & Associates’ website at: https://www.ralphandersen.com/jobs/acm-denton/. The job posting is set to close on March 25. Additional details related to the Assistant City Manager recruitment process can be found in the attached recruitment brochure. The City Manager’s Office will provide updates via the Friday Report as the selection process progresses. Staff contact: Todd Hileman, City Manager B. Congestion at the I-35W Bonnie Brae Exit – At the March 5, 2019 Council meeting, Council Member Hudspeth expressed concerns regarding traffic backups on I-35W at the Bonnie Brae exit and how this backup coincides with the shift change at the nearby Peterbilt manufacturing facility. There was also an additional question on the feasibility of Police providing traffic direction and management in that area or and adjustment to the signal timing. The cost associated with having officers work traffic during their shift change impact the Police budget since overtime would be required to ensure proper patrol coverage within the City. One option would be for the City to negotiate an agreement with Peterbilt whereby they would reimburse the City for those services. Because Police must provide service continuity and given that calls for service increase during this time of day, utilizing on-duty resources would not be sustainable in the long-term without funding to utilize additional officers. Additionally, due to the presence of several areas of regular traffic backups within the City, Police must remain strategic and selective when deploying officers to ease congestion. Staff is currently evaluating the feasibility of a signal timing adjustment and will update council when additional information is available. Staff contact: Chief Frank Dixon, Police C. 2018 Achievement of Excellence in Libraries Award – The Denton Public Library was recently awarded the 2018 Achievement of Excellence in Libraries Award from the Texas Municipal Library Director’s Association (TMLDA.) TMLDA is an affiliate of the Texas Municipal League. Each year TMLDA confers awards for outstanding contributions to public libraries. To successfully receive the Achievement of Library Excellence Award, the applicant must exhibit excellence in providing services to underserved and special populations, in enhancing services, in marketing their programs and services in innovative ways, in promoting cultural, topical, and educational programming, in providing literacy support, in providing summer reading clubs, in pursuing collaborative efforts, in supporting workforce development, in providing for digital inclusion, and in comprehensively training staff. According to the Texas State Library and Archives Commission, 548 public library systems exist in Texas. Of those libraries, only 51 received the award. With this honor, the Denton Public Library is in the top 10% of all public libraries in the State. Staff contact: Jennifer Bekker, Director of Libraries D. Hickory Phase V – On March 1, 2019, Council Member Meltzer requested information relating to the timing of the Hickory Street Project between N. Welch Street and Carroll Blvd. Hickory Street Phase V is the final portion of a street and utility reconstruction project designed to provide new infrastructure along with pedestrian and traffic enhancements. This phase has an estimated construction schedule of January 2020 to May 2020. Staff will update Council in the event this schedule changes. Staff contact: Haley Salazar, Capital Projects E. Utility Poles near Golden Triangle Mall – During the March 5 City Council meeting, staff was asked to provide information on the temporary “stub poles” near Golden Triangle Mall and I-35E (see image below). The stub poles in question were temporarily installed by a TxDOT contractor from the west entrance of the Golden Triangle Mall and continuing southward (on the east side of the interstate) to just past the future Brinker Road underpass. The temporary poles carry communications fiber for TxDOT that controls their cameras south to Dallas, the Texas Motor Speedway, and north to the county line. Once the local interstate bridges are completed, TxDOT will be able to remove these temporary poles. Staff contact: George Morrow, DME F. Degree Requirements for City Job Postings - At the Feb. 26 City Council Meeting, staff was asked to review degree requirements for entry-level City job postings. Following that request, the Human Resources Department reviewed the City’s currently posted positions. All exempt positions, which are positions that are not eligible for overtime, have a degree listed as a minimum qualification, regardless of the position’s pay grade or level in the organization. Despite listing a degree requirement, almost all exempt job postings include additional information that states, “or any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job.” With a few limited exceptions for highly specialized positions, the hiring manager can consider years of experience, licenses, and certifications in lieu of education. Most of the non-exempt positions, which are positions that are eligible for overtime, have a high school diploma listed as a requirement, and many of them include the same equivalency language describe above for non-exempt positions. Staff is currently transitioning to a new Human Resources Information Management System, and as a part of the transition to the new system, staff will work to identify ways to make it clearer for potential applicants that years of experience and other credentials can serve in lieu of a degree. Staff contact: Carla Romine, Human Resources G. Clara’s Kitchen Catering – The City Secretary’s Office has contacted the owners of Clara’s Kitchen and is finalizing plans to add them as a caterer for future City Council meeting meals. Staff is working with the Clara’s Kitchen team to select menu items and determine future dates when the restaurant will provide City Council meeting meals. Staff will provide the planned Clara’s Kitchen catering dates in the March 15 Friday Report. Staff contact: Rachel Wood, City Manager’s Office H. Temporary Lane Closures: I-35 and US-377 – Weather permitting, this Saturday, March 9 until Monday, March 11, from 9:00 a.m. until 3:30 p.m., the I-35 Frontage right turn lane to US 377 southbound will be closed for curb demolition. Additionally, weather permitting, Tuesday, March 12 until Saturday, March 16, from 9 a.m. until 3:30 p.m., intermittent daily traffic shifts will begin to allow crews to safely complete construction of a box culvert across US-377 at Massey Street. Staff contact: Stephanie Yates, Public Affairs I. Hickory Street Public Meeting – The City held a public information meeting for the ongoing Hickory Street capital improvement project on Thursday, March 7. Staff shared information on the progress of the project, updates on the construction schedule, and solicited feedback through comment cards for the proposed options for traffic realignments to support one-way traffic and bike lanes. All submitted feedback regarding the proposed changes on Mulberry Street and Avenue A from the meeting will be shared with staff. The handouts and materials presented at the meeting will be available on the Hickory Street project page online here. Staff contact: Stephanie Yates, Public Affairs J. Downtown Design Standards – At the March 5 City Council Work Session on the proposed Denton Square District and Denton Square Design Standards and Guidelines, Council directed the Development Services Department to hold a public forum on the proposal to gather more input from the community. The Development Services Department has scheduled a public meeting for Monday, March 25, from 6:00 p.m.
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