San Jose State University SJSU ScholarWorks

Special Libraries, 1955 Special Libraries, 1950s

11-1-1955

Special Libraries, November 1955

Special Libraries Association

Follow this and additional works at: https://scholarworks.sjsu.edu/sla_sl_1955

Part of the Cataloging and Metadata Commons, Collection Development and Management Commons, Information Literacy Commons, and the Scholarly Communication Commons

Recommended Citation Special Libraries Association, "Special Libraries, November 1955" (1955). Special Libraries, 1955. 9. https://scholarworks.sjsu.edu/sla_sl_1955/9

This Magazine is brought to you for free and open access by the Special Libraries, 1950s at SJSU ScholarWorks. It has been accepted for inclusion in Special Libraries, 1955 by an authorized administrator of SJSU ScholarWorks. For more information, please contact [email protected]. VOLUME .46 NOVEMBER 195 5 NUMBER 9

Processing and Using Records in a Business Archives Stanley K. Cjraham

Archives of the Federal Reserve System Marguerite Burnett

ATAE Management Library Robert F. Coleman

Council of National Library Associations Elizabeth Ferguson

SLA Metals Division Fall Meeting UNIVERSITY OF MINNESOTA PRESS

Fifty Years of Travels and Traditions Thomas Mann Studies of Waterfowl A BIBLIOGRAPHY OF CRITICISM Bq H. ALEERTHOCHBAUM. A book for By KL~USW. JON~S.A guide to the last lajinan arid ornithologist alike, one bouud labyrinth of literature about Mann. this to modify present modes of thinking about is a comprehensive survey of the critical the behavior of birds and the "mystery ' and biog~aphicalmaterial that has bern of niigration. The var) ing moods of earth ~ritten in the past half-centur). The ond sk? and thr spirit of flight are caught bibliography lists a total of 3,010 books. in words and drauings. Over 70 illustrn- articles. pamphlets, anJ unpublished dis- tiom. $5.00 sertations of studies in progress. $5.M The Calvo Clause A Letter of the 13\ T)ONAL.I) R. SHCLA controversial prob- King of Portugal lem in international law. of particular importance in Latin American relations, Translated 11p SERGIOJ. YACIFICI.This is the first English translation of a rare his- concerns the Calvo doctrine and the Calm torical document. the complete title of clause which derives from it. Mr. Shea outlines the origins of the clause, presents which is Copy of a Letter of the King of Portugal Sent to the King of Castile COIL- the attitudes of the various governments cerr~ir~gthe Voyage aid Success of India. toward it. clarifies the legal issues in- It gives a contemporar) account of the \olved. and predicts future developments. first cotninercial sea vojages to India by $5.50 the Portuguese. Limited. numbered edition of 1000 copies. Illustrated. $5.00 The James Ford Bell Collection Occupational Mobility A LIST OF ADDITIONS, 1951-1954 E) JOHN PARKER.303 works listed chron- in ~merican~usiness ologicallj and briefly annotated by Mr. and Industry, 1928-1952 Parker. curator of the collection. A sup- Dy W. LLOYDWARNER and JAMES ABEG- plement to the catalogue, Jesuit Relations GLEX. This study is based on information and Other Americana. $3.W about 8,000 executives in the largest busi- ness firms of America. The multiple fac- Special Price Reduction tors affecting the movement of men frojn Jesuit Relations and [arious occupational and social bacli- grounds into business leadership today Other Americana are compared with the factors determining A CATALOGUE mobility some twenty-five years ago. The Bp FRANK K. WALTER and VIRGINI.~ research encompasses all kinds of busi- DONEGHY.This beautifully illustrated cat- nesses and industries in every part of the alogue of the James F. Bell collection of country and persons at all levels of top early Americana was first published at management. $5.50 $25.00. It is now $12.50. At your bookstore, or from THE UNIVERSITY OF MINNESOTA PRESS Minneapolis 14, Minnesota

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS AVAILABLE IN REPRINT EDITION:

Chemical Reviews

Volumes 1-25, 1924-1939, cloth bound set . . . . . $425.00 Volumes 1-41, 1924-1947. paper bound . . . . each 15.00 (vols. 16, 18, 19, 20, 24, 25, 26. 27. 28, 29 not available separately) Volunies 42-45. 1948-1949, paper hound . . . . each 17.3)

Again Available: Volunw I. paper houud ...... 15.00

Ready December, 1955: Volumes 46-49, 1950-1951, paper bound . . . . each 17.50

Please address orders and inqu~r~eslo JOHNSON REPRINT CORPORATION 125 East 23 Street New York 10, New Yorlc

LIBRARY BINDING IS

THAN MAGIC!

The amazing transformation that occurs when L~brary materials are bound by Heckman is like magic, but to accomplish this, many factors are involved. Thousands of dollars worth of machinery must be acquired and maintained. Adequate and safe plant facilities must be provided. Over 100 people must be thoroughly trained to perform he intricate hand processes that good book binding requires. The Production department must keep rigid schedules, quality work- manship and maintain the morale of a highly skilled plant. BOUND Financial structures must be sound to be able to buy raw materials TO in large quantities, discount invoices and keep collection terms PLEASE liberal. YES, Library Binding is more than magic, dealing with Heckman means assurance of quality bindings and service extraordinary. Contact Heckman today! Phone 675. North Manchester @@ v

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS New and Different Coverage

economics labor public opinion lN T E R N A T I0N A L ~~~:~ysCience musicology theatre arts S~O~MP~Y INDEX and many other topics

This international guide to periodical literature in the social sciences and humanities now has new and different coverage. In accordance with a vote of all subscribers, the following changes were made effective with the June 1955 issue: increased coverage of periodicals in the humanities and social sciences exclusion of purely scientific, psychological, and foreign language pariodicals

To bring these changes about, 53 periodicals have been added to the inter- national. Among the subjects now indexed are: language, literature, anthropology, archaeology, geography and history; also, economics, sociology, political science, labor, public opinion, philosophy, religion, musicology and theatre arts.

The International Index is a quarterly with annual and throe year cumulations.

WRITE FOR YOUR SERVICE BASIS RATE TO THE H. W. WILSON COMPANY 950 University Ave., N. Y. 52, N. Y.

Announcing the Publication of SLA MONOGRAPH NO. 1 LlBRARlES FOR RESEARCH AND INDUSTRY- Planning and Equipment Margaret E. Hilligan, Editor

Based on the Symposium on library planning and equipment held at the Cincinnati meeting of Special Libraries Association, May 1954, this is a project of the Science-Technology Division. Contains chapters on library planning, a check list for reviewing layout prints, a bibliography on library planning and suggestions for expanding within confined areas. 1955. 63 pages, 83 illustrations, 20 floor plans. $3.00

Order from SPECIAL LIBRARIES ASSOCIATION 31 East Tenth Street New York 3, N. Y.

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS I've learned how to make a child an eager user of the basic reference work. I've learned how to help his growing mind, his inquisitive spirit. *. . It's done by giving him a chance to become an exceptional THE NEW 1955 adult. It's done by giving him The Americana when he comes in for a fact. For, when we give him The Americana, we are saying in AMERICANA effect. "We acknowledge your rapid approach to maturity. 25,500 pages Teknow that you will rise to the challenge of a readable, 60,000 articles 10,000 illustrations him to a fine, thorough 44,000 cross references -though it is written 280,000 index entries Ik down to him. Finally. 20,000 pages e Americana. having

The International Reference Work 2 West 45th Street, New York 36, N. Y. PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS SPECIAL LIBRARIES ASSOCIATION "Putting Knowledge to Work" THE FORTY-SEVENTH ANNUAL SLA CONVENTION WILL TAKE PLACE JUNE 3-7, 1956 AT THE HOTEL WILLIAM PENN, PITTSBURGH, PENNSYLVANIA

OFFICERS PUBLICATIONS President CHESTERM. LEWIS Aviation Subject Headings 1949 $1.75 The New York Times, New York, N. Y. Bibliography of Engineering Ab- First Vice-President and President-Elect stracting Services (SLA Bibli- KATHARINEL. KINDER ography No. 1) 1955 $1.50 Johns-Manville Research Center Manville, New Jersey A Brief for Corporation Libraries 1949 $1.75 Second Vice-president Contributions Toward a Special MARYJANE MACDONALD Library Glossary. 2nd Ed. 1950 $1.25 Federal Reserve Bank of Kansas City Correlation Index Document Series Kansas City, Missouri & PB Reports 1953 $10.00 Secretary MARGARETA. FIRTH Creation & Development of an United Shoe Machinery Corporation Insurance Library. Rev. Ed. 1949 $2.00 Beverly, Massachusetts Directory of Special Libraries 1953 $10.00 Treasurer Fakes and Forgeries in the Fine BURTONW. ADKINSON Arts 1950 $1.75 Library of Congress, Washington, D. C. Indexing-with Emphasis on Its Directors Technique - An Annotated ELIZABETHB. FRY Bibliography 1955 $ .50 United States Steel Corporation Pittsburgh, Pennsylvania Libraries for Research and In- dustry - Planning and Equip- EUGENEB. JACKSON ment (SLA Monograph No. 1) 1955 $3.00 National Advisory Committee for Aeronautics Washington, D. C. Map Collections in the U. S. and CLARAG. MILLER Canada, A Directory 1954 $3.00 Imperial Oil, Ltd., Toronto, Ontario, Canada Nicknames of American Cities, DR. JERROLDORNE Towns and Villages Past and Air University, Maxwell Air Force Base, Ala. Present 1951 $2.00 SARAM. PRICE The Port of New York Authority SLA Directory of Members 1951 $4.00 New York, New York Source List of Selected Labor DR. ELSE L. SCHULZE Statistics. Rev. Ed. 1953 $2.00 Procter & Gamble Co., Cincinnati, Ohio Immediate Past-President Subject Headings for Aeronaut- GRETCHEND. LITTLE ical Engineering Libraries 1949 $4.00 Atlas Powder Company, Wilmington, Delaware Subject Headings for Financial Libraries 1954 $5.00 Executive Secretary Technical Libraries, Their Or- MARIANE. LUCIUS ganization and Management 1951 $6.00 Special Libraries Association 31 East Tenth St., New York 3, N. Y. Visual Presentation. Our Library. 1953 $10.00 -- OFFICIAL JOURNAL EPECIAL LIBRARIES,published monthly Sep- tember to April, bi-monthly May to August, SPECIAL LIBRARIES by Special Libraries Association, Editorial 0 Offices, 31 East Tenth Street, New York 3, SPONSORED PERIODICAL N. Y. Publication Office: Rea Building, TECHNICAL BOOK REVIEW INDEX 704 Second Avenue, Pittsburgh 19, Pa. Subscription, $7.50 a year SUBSCRIPTIONS:$7 a year; foreign $7.50; ($8.00 Foreign) single copies 75 cents. MEMBERSHIPDUES SCHEDULE:Institutional, MANUSCRIPTSsubmitted for publication must $30; Active, $10; Associate, $5; Student, be typed, double space, on only one side of $2; Sustaining, $50; Life, $250; Retired, $5. the paper. Mail manuscripts to Editor. For qualifications, privileges and further information, write to the Executive Secre- RRPRINTSmay be ordered immediately prior tary, Special Libraries Association. to or following publication.

Second class mail privileges authorized at Pittsburgh. Pa.. under the Act of March 3. 1879. Acceptance for mailing at special rate of postage provided far in the Act of February 28. 1825, authorized February 5, 1947. Special Libraries OFFICIAL JOURNAL OF THE SPECIAL LIBRARIES ASSOCIATION

Indexed in Industrial Arts Index, Public Affairs Information Service, and Library Literature

CONTENTS FEATURE ARTICLES Processing and Using Records in a Business Archives ...... STANLEY K. GRAHAM379 Archives of the Federal Reserve System . MARGUERITEBURNETT 383 ATAE Management Library . ROBERTF. COLEMAN 387 Modern As Today's Advertising . JULIA SHULMAN390 More Than Books, More Than a Library . JANE GROVES 392 SPECIAL LIBRARIES ASSOCIATION Metals Division Fall Meeting . MARYELLEN PADIN 404 Revision of the ASM-SLA Classification for Metallurgical Literature . FREDERICAM. WEITLAUF 409 Division Subscription Bulletins ...... 406 SPECIAL FEATURES Council of National Library Associations . ELIZABETHFERGUSON 391 The Library of the National Chemical Laboratory of India ...... A. KRISHNAN399 The Library of the American-Swedish News Exchange RUDOLPHC. ELLSWORTH401 DEPARTMENTS Division and Chapter News, 407; Have You Heard, 410; Letters to the Editor, 413; New Serial Publications, 414; Off the Press, 415.

Committee on Special Libraries Chairman: MRS. MARGARETH. FULLER ROMANAJAVITZ ALMA CLARVOEMITCHILL

Editorial Staff Acting Editor: ALMA CLARVOEMITCHILL Business Manager : MARIANE. LUCIUS

Regional Representatives MIDDLE WEST: MARIONE. WELLS WEST: ALBERTP. BRADLEY SOUTH: DR. GOULDH. CLOUD CANADA: GRACEREYNOLDS

Papers published in SPECIALLIBRARIES express the views of the authors, and do not represent the opinion or the policy of the editorial staff or the publisher. @ by Special Libraries Association, 31 East 10th Street, New York 3, New York, 1955. Important HARPER Books for Special Libraries

Know Your Social Security By ARTHURLARSON, U. S. Under Secretary of Labor. The only complete handbook for general use on the opportunities and requirements of our social security system. Here an authority has translated the intricate provisions of the Social Security Act into understandable terms to explain how the law affects the citizen, the employee, the employer, the self-employed, and the beneficiary. Promises to be the standard work on the subject for personnel managers, lawyers, social workers, labor officials, employment offices, teachers and all libraries. $2.95 Money and Motivation An Analysis of incentives in Industry By WILLIAM F. WHYTE. A major work on one of the most basic problems of management, this book shows why and how the results of economic incentives, to be effective, must be geared to the social system of the plant. "Without any question the best book on incentives in industry that has yet appeared." - DOUGLASMCGREGOR, Professor, M. I. T. $4.00 The Staff Role. in Management Its Creative Uses By ROBERTC. SAMPSON. The first searching yet practical study of the nature of "staff" work, and of how all kinds of expert advisory staffs can make their most effective contribution to the day-by-day activity of operating line depart- ments. A significant addition to the pioneering literature of good management. $4.00 Causes of Industrial Peace Under Collective Bargaining Edited by CLINTON S. GOLDEN and VIRGINIA PARKER."The various 'case studies' contain rich ore of practical experience of value especially to those immediately concerned with labor-management relations." -New York Times Editorial. $4.75 Zest for Work industry Rediscovers the individual By REXFORDHERSEY. "The book. in my opinion, will take its place beside the baker's dozen of genuinely important books in the field of personnel adminis- tration." -RICHARD S. UHRBROCK,in Personnel Journal. $4.00

Write publisher for I AT YOUR BOOKSTORE OR FROM free catalog of HARPER & BROTHERS "Harper Business BOO~S" 1 49 E. 33rd St. New York 16, N. Y. 1 PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS Processing and Using Records In a Business Archives*

STANLEYK. GRAHAM Archives Department, Ford Motor Company, Detroit, Michigan

N DISCUSSING the processing pro- three-point "pseudo-syllogism". One can I cedures followed at Ford Motor easily appreciate that it takes a formid- Company Archives, let me state first able amount of paper work to buy raw that we do not feel we have the answer materials, fabricate these into sub-as- to every problem a company archives semblies, assemble a completed car, and might face. We say only that to the sell the finished product. It takes an problems we have encountered we have equally dismaying amount of paper evolved the following answers, which work to conduct any business, and if may be of interest in comparing them we may embark upon the syllogism, with those offered by other institutions. our point of departure is that some of When an Archives Department is this material is worth saving. If it is undertaken by a corporation, authoriza- worth saving, that is so only because it tion for the archives should come from will prove to be useful. In order to be the top executive source, be this a useful it must be readily accessible and board of directors, a president, an ex- it is to make this third point a fact that ecutive secretary, or any other execu- a business archives exists. The concept tive office. Authorization coming from represented by this basis for the exist- the administrative head of the institu- ence of Ford Motor Company Archives tion insures the complete cooperation is one of active service to every de- of all departments within the organiza- partment within the company. It is not tion, and makes possible the compre- a concept that may be compared in any hensive service that a business archives degree to a museum function. should render to the corporation it While the archives program is har- serves. moniously integrated with the records Ford Motor Company Archives was retention program followed by Ford established by a directive from the Motor Company, it is entirely autono- president's office, and started with a mous. The archives responsibility is one clean sheet of paper four and one-half that rests upon historical, non-current years ago. records of the company. Both terms are used because every document that may Archives Responsibility be quite historic is not necessarily non- In commenting upon the archives re- current. It is easy to conceive a labor sponsibility, the origin of that respon- contract signed yesterday that will have sibility may be reached in terms of a far reaching historical implications for Ford Motor Company, but certainly *Based on a paper presented before a meeting of the Financial Division at the SLA yesterday's contract must be consid- 46th Annual Convention, Detroit, Michigan, ered a part of current files. Records June 14, 1955. that come to the Archives Department

NOVEMBER 1955 are records ostensibly ten years old or within the company or his address if he older. A cut off date of ten years has is not associated with Ford Motor Com- been selected because this enables every pany. The date of the transfer, the ac- department within the company to meet cession number (the accessions are the obligations imposed upon them by numbered consecutively as they are re- appropriate statutes of limitation. Thus, ceived), and a description of the rec- few if any statutes of limitation would ords within that accession are noted on make it mandatory for a department to the form. Other items noted include a retain as current files any records ten paragraph on the arrangement of the years old or older. So much for the records, whether or not the records are non-current aspect of the records. The indexed, restrictions to be observed, if term, "historical," is used in addition to any, the signature of the archivist and this because all non-current records are the signature of the transferring indi- not at all historical. The best example vidual, a paragraph appraising the rec- of such records is offered by shipping ords, and provision for a paragraph invoices, purchase notices, and em- showing the relation between these rec- ployee time cards. ords and other accessions already held Because the Archives Department is by the Archives Department. an operating department of Ford Motor After the material has been acces- Company, the bulk of records assigned sioned, work on the physical prepara- to it are records that have been cre- tion of these records is begun. First, the ated by various departments within the records themselves are cleaned. Many company. At the present time it holds of the records received have been stored approximately 7,000 shelf feet of rec- at factory areas for well over a decade, ords. This is equivalent to roughly 1,750 and one can imagine the condition in two-drawer file cabinets. At least 70 per which they might appear. The most cent are Ford Motor Company records, extreme example is provided by records 20 per cent personal papers, and 10 per that were sent to us from the apple cel- cent records that have been deposited lar beneath a barn on one of Henry with us by outside companies. of the Ford's farms. The National Archives personal papers the most spectacular and some of the older or elaborate and are those of the late Henry Ford, Edsel long-established state archives employ Ford, and Mrs. Henry Ford. The other a vacuum chamber. Here the records personal papers that have come to Ford are cleaned and subject to a vacuum Archives include diaries, memoranda, for as long a period as six hours. Some and notebooks kept by former Ford even go to the extent of introducing a officials who are now being interviewed poison gas into the chamber after rec- in the course of conducting Ford's Oral ords have been subjected to this vacu- History program. um. This procedure completely kills all insect life and any larva that might Transfer and Preparation of Records exist and damage the records. A com- promise device that is practical and In completing the transfer of any rec- satisfactory is nothing more elaborate ords to the Archives Department, a than a household vacuum cleaner. rather formal accessioning- -procedure is followed. One copy of the accession After the records have been cleaned, form goes to the transferring person or new file folders of low acid stock are official, while the other copy remains provided wherever necessary. It is at in our file. This form provides for a this point that any fragile documents record of the person from whom the are removed and given special treat- accession was received, and his position ment. Some fragile documents are in-

380 SPECIAL LIBRARIES serted within acetate envelopes. Others far more satisfactory to retain all rec- that merit more elaborate considera- ords within the accession in which they tion are sent away to be professionally are received and to bring related ma- laminated. In laminating these records, terials together on a subject basis by the paper itself is completely de-acidi- means of record guides and other find- fied so that it will last for many a ing aids. decade. After the new file folders have Once new file folders have been pro- been provided, and steps are taken to vided the records are boxed. Boxes used insure preservation of the more fragile by Ford Archives are selected because documents within the accession, it is they included these features: they are sometimes desirable (and I would un- put together with metal staples so that derline that phrase) to regroup the no glue or mucilage exists to attract records within the accession itself. To insects of any type; the box is covered use an example, one might have re- with foil both inside and out and this ceived records from the secretary's of- provides it with fire-resistant and heat- fice covering the years 1921 thro~~gh resistant qualities that afford the rec- 1925. Within each year the secretary ords with maximum protection; with may have maintained a subject file, an the cover closed, the box is completely alphabetical file, branch reports, and dust-proof, and the tab by which boxes personal correspondence. From the may be removed from the shelf is standpoint of the user, it may be ad- mounted in such a way that dust can- vantageous to rearrange this material not enter nor can the tab itself be so that all the subject files covering the pulled off. period 1921 through 1925 are brought Next, the boxes are labeled, and on together. These, then, may be followed the label are included the name of the by the branch reports covering the accession, the accession number, the same five-year period. Branch reports box number within that accession, and may be followed by alphabetical files, the inclusive file headings that one may and finally the personal correspondence find within the box. may be set aside covering the same Before records are shelved an in- five-year period. This procedure is quite ventory of the accession itself is pre- distinct from that which would allow pared. The inventory is a listing under anyone to draw material from one ac- the name and number of the accession cession and place it with material on that includes the box number and witn- the same subject that might be found in that the complete list of file head- in another accession. ings to be found within each box.

Filing of Records Cataloging of Records Maintaining provenance within any At the time the boxes are shelved, group of records should be insisted upon two cards are entered in an accession inasmuch as it might be important for catalog. One is a numerical entry ac- someone to determine at a later date cording to accession number; the other the jurisdiction any office exercised, is a subject entry. The subject entry is and the length of time that office en- one selected from a list of subject head- joyed the jurisdiction in question. If ings that is based upon the functional one were to remove a subject area from divisions of the Ford Motor Company. accession "A" and move it into acces- Of course each subject heading list pre- sion "B" he would no longer have an pared by any company establishing an accurate appraisal of the purview that Archives would be unique to that com- office might have enjoyed for even so pany. We found through trial and error brief a time as one or two years. It is that our most successful subject head-

NOVEMBER 1955 ing list was one that followed wherever that box. Preparation of this inventory possible the departmentalization of the is the last step followed in processing staff and operational divisions of Ford records, as was previously noted. It has Motor Company itself. On both the nu- been found desirable in many instances merical card and the subject card are to add parenthetically behind the file included a description of the records to heading a phrase, a date, or a word be found within the accession, the dates that would amplify the meaning of the covered by the records, and the shelf file heading itself. For most research, location. In shelving records an effort the person using these record inven- is made to shelve related subjects to- tories is sufficiently familiar with the gether after the tried and true prece- subject material as to guarantee that dent of Melville Dewey's system. the file headings are completely mean- Finding Aids ingful. Now that the physical handling of The third level of finding aid that the records has been completed, they has been developed is an index to sin- must either be used or all preparatory gle memos, single telegrams, letters, effort has been entirely in vain. In using reports, minutes, etc. The index evolved them, one steps logically into a con- to include these entries is all inclusive sideration of the finding aids that have so that it covers every accession within been developed for records at Ford our care. The index card includes the Archives. The finding aids may be di- subject of the letter or memorandum, vided into three levels, and the division date of the item, a sentence or para- would be based upon the inclusive na- graph summarizing the facts within the ture of the finding aids themselves. Most memo, and the source of the item in inclusive of all are the record guides. terms of accession, box number and file. It is by means of record guides that all Thus it is that with both the record related accessions are brought together guide and the index one has access to by subject. Under such a major heading all accessions and can bring together as "Ford Motor Company -Manufac- related subject material. With the rec- turing -Purchasing" one will find in ord guide it is done at the level of the the record guide twelve separate acces- entire accession, whereas with the sub- sions that fall entirely within this sub- ject index it is done at the level of the ject. They range from specifications for individual letter or memo. model T parts through the purchase of Conclusion 199 surplus ships in 1925 to files kept In concluding, a brief word concern- by the man who for years headed all ing the use of microfilm at Ford Ar- Ford purchasing. For each accession chives seems in order. It has been used the accession name, accession number, relatively little; first, because what inclusive dates of records within that microfilming has been done has been accession, the quantity of material to undertaken on a selective basis, and be found there, and a brief sentence or this does not permit of maximum econ- paragraph describing the nature of the omy in microfilming. Further, it is felt records available are included. The rec- that whatever documents are worth ord guides are built up according to the keeping by a company archives are same subject heading lists that are worth keeping in their original form. used for the accession catalog. The few fragile items that warrant re- A somewhat more detailed finding production are photographed so that aid is the accession inventory itself. the original may be left untouched. This includes the name of the acces- Any number of prints may then be sup- sion, accession number, box number, plied from the file negative when any- and the list of all file headings within one wishes to use the document.

SPECIAL LIBRARIES ARCHIVES OF THE FEDERAL RESERVE SYSTEM*

MARGUERITEBURNETT Research Associate, Commit tee on the History of the Federal Reserve System, Federal Reserve Bank of New York, New York City

INCE MY RETIREMENT last year 1 and in certain New York bank libra- S have been privileged to take part ries as well as in locating private papers in the very interesting project of the of important individuals connected with Committee on the History of the Fed- the Federal Reserve System. This in- eral Reserve System. This is an exten- formation is carded and eventually will sive five-year project financed by the provide a comprehensive index to the Rockefeller Foundation and is under available raw material for historians the joint supervision of the Brookings who will write studies on Federal Re- Institution. The committee has eight serve operations and history. distinguished members, prominent in the financial and educational world, Interviews and Papers and the chairman is Allan Sproul, presi- Two important .sub-projects of the dent of the Federal Reserve Bank of committee involve the discovery of New York. Mildred Adams is executive unpublished material that will help director and I am one of the research illumine episodes around which con- staff at the committee headquarters in flicts have swarmed and also around the New York Reserve Bank. the interplay of personalities in the The prime work of this staff is to formulation of policies. This is done in uncover archival material and, in gen- two ways, through interviews with liv- eral, to lay an elaborate groundwork ing persons who can be induced to remi- for a comprehensive history of the Fed- nisce, and through search for papers eral Reserve System which will eventu- left behind by important leaders now ally emerge in the form of books and dead. monographs written by scholars. This The executive director of the Com- should be welcome news to financial mittee on the History of the Federal librarians who have been aware of the Reserve System has already interview- dearth of authoritative literature on ed many persons, recording their recol- the operations of the Federal Reserve lections on tape or in memorandum form. Officers of many years' standing recall scenes in their careers that stand Federal Reserve Archives out vividly, or tell revealing stories of My work has been chiefly concerned activities and personal idiosyncrasies with discovering what is available in of men who were responsible for poli- the fourteen Federal Reserve libraries cies. Older employees at Federal Re- serve Banks, now retired or about to * Based on a paper presented before a retire, have supplied colorful tales of meeting of the Financial Division at the SLA 46th Annual Convention, Detroit, Michigan, the early days. These were the very June 14, 1955. first days of organizing the Federal Re-

NOVEMBER 1955 383 serve Banks in 1914, when member projec4 '3 only a year and a half old. bank subscriptions poured in so fast Besides the continually growing catalog that the money spilled over from boxes of published material on the Federal on to the floor as the small band of Reserve System, such as books, pamph- workers tried to cope with the flood. lets, speeches, magazine articles and Similar scenes occurred in the first days testimony at Federal Reserve Hear- of the Liberty Loan campaigns of ings, two indexes have especially arous- World War I, when officers and clerks ed my admiration. They are both worth frequently worked all night sorting piles describing as suggestions to librarians of Liberty Bonds and records. Then who may have to undertake projects there were the frantic day and night along this line. secret sessions of bankers under the Time and Name Files leadership of the Federal Reserve try- One index, called simply the "Time ing to save the Bank of United States File", is ingenious and useful. Rather from its colossal collapse, and the un- than the cramping standard 3" x 5" precedented events of the Banking cards of library fame, 5" x 8" cards are Crisis of 1935. used. The arrangement is chronological Papers by years 1908 to date. We antedate There are voluminous files of cor- the passing of the Federal Reserve Act respondence, journals and other private by five preliminary years. papers left by prominent individuals There are separate cards for ter that throw light on events in which we categories of information, including to7 are interested. Such collections have personnel of the Federal Reserve Boarc often been scattered among libraries in and of the Federal Reserve Banks (of- different institutions throughout the ficers and directors), U. S. Government country, or stored in warehouses, or executive officers, Banking and Cur- buried in cellars and attics of homes, rency committees of the Senate and almost forgotten by the family. To the House, legislation, and the Hear- ferret these out, following various clues ings affecting the System. Thus, if one as they are uncovered, makes an excit- wishes to know what happened in 1935 ing treasure hunt. one can, by glancing through the cards, One such collection of papers that is get a birds-eye view of all the officials especially important for Federal Re- and events concerned with the System serve research is that of former Senator in that year. This index could be adapt- Carter Glass. He not only had much to ed by any librarian confronted with the do with passing the original Federal task of assembling material for a defini- Reserve Act but also for many years, tive history of his organization. with subsequent legislative develop- The second useful tool which is in ments. These papers were deposited constant use by our staff, is the "Name with the University of Virginia and, File Index" arranged on similar large- under the stimulus and financing of the sized cards. This contains over 2,100 committee, a detailed and annotated cards and is constantly growing. A card listing of the contents of the many under a person's name is started with boxes has already been made. In pros- biographical data obtained from various pect is an analytical index to this regis- Who's Who's and directories, and is ter which will make the collection added to as additional information readily usable by any scholar. turns up, such as location of the indi- Indexes and Catalogs vidual's personal and unpublished papers. Already our executive director has The names include all the officials assembled a surprising amount of bibli- listed in the "Time File" by years, ar- ographical research data, although the ranged alphabetically. There are also

SPECIAL LIBRARIES names of any other persons who have To return to the definition problem, some particular interest for us, bdch as archives are made to include about scholars who might be enlisted in the every form of recorded information. As writing project or who could contribute the National Archives states it, archives in any way. Much labor was involved are "permanently valuable records, in in collecting the data and typing the whatever form, that have been created cards but the effort has been repaid or received by a governmental body many times over. for its official documentation," and it adds, by a "corporation or firm". These Definition of Archives include all books, papers, maps, photo- Archives -just what are they? After graphs or other documentary material, working the good part of a year on an regardless of physical form or charac- archives project I still feel like a mod- teristics. Archives include not only what ern Diogenes with his lamp, searching is created but what is received by the for a really satisfactory definition of firm, as documentary evidence. The archives. nub of the matter is that someone has A popular misconception was reveal- to decide just what is permanently val- ed by a columnist on the Washington uable. Otherwise, practically nothing Post who defined an archivist as a could be destroyed. "dead file clerk". He then played with ;he idea as to where the hyphen should Historical Archives e placed, i.e., dead-file clerk, or dead There is one section of the archives 'e-clerk. Both ideas are equally ob- field where the librarian has an impor- .ioxious to the trained archivist. tant role to play-the matter of rec- Files of old records must never be ords which have great subject interest considered dead. They must be brought and value fro man historical point of to life by intelligent arrangement and view. These might be termed in many imaginative indexing. No mere file clerk cases secondary archival material, rath- should be entrusted with the major er than primary archives, since I want operation of organizing the vital records to stretch the term to include much of an institution. It requires an execu- that is lodged in library vertical files. tive with top-notch practical abilities This is extremely important for the and intellectual acumen as the over-all future historian. director. It is difficult to describe adequately Developments are occurring at such what the librarian should look for and a rapid rate that librarians are in immi- how. The literature on archives is ex- nent danger of being confronted with pansive on the subject of records in archival responsibilities for which they general but is strangely silent, or hesi- are ill-prepared. For example, firms be- tant, on pronouncements concerning the come suddenly aware that an anniver- precise methods of spotting policy-mak- sary - 100th, 75th, 50th -is looming, ing correspondence, memoranda and which requires for its celebration a delv- research studies, and of arranging for ing into its past history, documented their segregation and permanent pre- by old records. Therefore it will be well servation. worth the librarian's time to read all he Discarding Material can on the literature of archives, and Librarians have always been collec- to be prepared to offer preliminary ad- tors and hoarders by instinct. It is only vice as to storage problems, arrange- necessary to alert them to set their ment and cataloging, and the more dif- sights on more distant and broader ficult problem of selection for preserv- horizons. In the operation of discarding, ing and discarding. for example, instead of yielding to the

NOVEMBER 1955 385 urge to clear those choked files or archival material that is located else- crowded shelves by throwing out every- where in the organization, some of thing indiscriminately, say before an which by its nature would never be con- arbitrary date, like 1945, or 1940, the signed to the library, or even to a spe- librarian must grasp firmly a mental cial archives collection. Examples are geiger counter and test each piece of the original charter (usually kept under paper for historical uranium that the lock and key in some vault), legal docu- historian of the future may prize. There ments of various sorts, minutes of the must be a constant search for treasure Board of Directors, committee records, in what seems like obsolete material, biographical data and personnel files superseded data, and in general, "junk", on officers and directors. Important pic- that accumulates so rapidly in files. ture collections of the building in pro- Here may be buried clues to obscure cess of construction or renovation, and incidents in the organization's history, of events and persons, may be located or the background material for policy in different departments. formulation that would be invaluable for a scholar doing research on the sub- The Librarian's Attitude ject. This new attitude of acquiring what Speeches of officers that have long is old and preserving it in perpetuity, outlived their current or topical refer- instead of concentrating on the new ance value often indicate a point of and discarding for efficiency, is not easy view on the firm's policy as of a certain to cultivate. The typical financial or date. Group photographs may list for- business librarian has learned by ex- gotten names. Private letters, and in- perience that he must not only be on ternal memoranda may cite amusing his toes in search for up-to-the-minute anecdotes and illuminating, frank com- current information, but ever gazing in ments on persons and events. These the crystal ball of the future in order to may transport the historian to a vanish- anticipate future demands for informa- ed time and bring to life again scenes tion. and moods that accompanied important In this new archival field, there is an incidents. History is more than just a entirely different approach. The libra- chronicle of events. rian must now become Janus-faced, There are a couple of practical sug- looking forward, of course, but also gestions that occur to me for emphasiz- looking backward with equally discern- ing the archival side of the librarian's ing eyes. Not only must the past his- work. He can publicize a warm wel- tory of his own organization be kept in come awaiting all donations of dis- mind, but also local history as it im- carded material from officers' private pinges on that history and even on na- files when they are driven to clear out tional and international events. The accumulations. Remember that the ap- full background of facts, color and at- parent "junk" may bring some treasure, mosphere must somehow be preserved even though 95 per cent of the material through paper evidence that will evoke is quietly discarded. The librarian can them for the imaginative historian. also turn pirate-raider, if he knows an Since few rules can be listed, as every officer is about to retire, and puts in his organization's life history is different, request early for old records. it all boils down to that intangible thing -the attitude and interest of the libra- Archival Indexes rian. He must use all his resources of Another important archival function imagination and insight to avoid de- that falls naturally in the domain of stroying what is irreplaceable in the the librarian is to start a card index of history of the firm's activities. ATAE MANAGEMENT LIBRARY

ROBERTF. COLEMAN Direcfor of Znformafion Services, American Trade Associafion Executives, Washington, D. C.

HE INITIAL formal attempt to dis- Founding of Library Tseminate management information designed specifically for association ex- The year 1954 will go down in asso- ecutives was the occasion of the organi- ciation management history as a year zation meeting of the American Trade of significant progress, for in December Association Executives at Lenox, Mas- of that year the official establishment sachusetts' Curtis Hotel, October 28-29, of the Association Management Libra- 1920. The welcoming address at this ry in the new Associations Building, meeting contained the announcement Washington, D. C., became a reality; that the proceedings ". . . will be edited, already numerous business writers, stu- published and distributed to interested dents, research analysts, advertising parties". No crystal ball was on hand specialists and industry representatives, for these convention delegates which as well as association executives and would foretell that the culmination of their staffs are utilizing the library fa- their early efforts would be the Asso- cilities. ciation Management Library, estab- ATAE's own contributions to its li- lished more than three decades later. brary include its four regular publica- Association executives in 1920, par- tions: The Journal, News, Here's How ticularly trade association executives, (a compilation of case history studies), recognized the necessity for the forma- The PR Reporter and fifteen years of tion of a professional society wherein Award-winning programs submitted in the problems of association manage- the ATAE Awards for Outstanding Ac- ment, in all its facets, could be bantered tivities contests which are included in about and solutions sought through in- the subject files and cross-indexed for formation and opinion interchange. quick reference. Special committee For many years conventions and studies, research and survey reports, meetings and personal contact were the statistical reports and special studies only means available for exchanging by ATAE, the Chamber of Commerce know-how and experiences among as- of the United States, Government de- sociation executives. It soon became ap- partments and other associations are parent that ATAE was coming of age readily available. Plans are already un- -that it must take its place as the derway for the addition of a complete professional society for association ex- legal section to aid trade and profes- ecutives and set its sights toward the sional association executives with prob- day when it would branch out with new lems in this field. programs, new distribution channels The Association Management Libra- and become intra-continental in its in- ry is not an orthodox reference library; formation exchange. rather it is generally considered a reser-

NOVEMBER 1955 voir of association management experi- 1954, there were ten file cases and in ence whose contributors represent more November 1954, when ATAE instigated than 25,000 years of experience in the the establishment of the Associations association management profession. A Building, twenty file cases were install- reasonable analogy of the operation of ed for the Association Management Li- ATAE's Information Service would be brary alone. its comparison to a gigantic wheel with the hub as the Association Management Contents of Library Library; the spokes, the channels for Today the library contains an esti- information interchange that connect mated 30,000 cataloged items on asso- with the rim which represents ATAE's ciation management and for the most membership. The spokes provide a dual part they are contained in steel file highway for the distribution of know- cases. However, the striking white birch how and ideas among the members. book shelves are rapidly filling with a For many years ATAE operated an valuable collection of reference books unofficial mail loan library. It was not on twenty-two main subject categories until April 1951 that an official com- of association management. They are : mittee report set forth the conditions Accounting, Audio-Visual Aids, Com- to be considered in establishing a perma- munications, Conventions, Meetings and nent library in the ATAE Headquar- Trade Shows, Distribution, Education ters office in Washington. It was as- and Training, Executive Development, sumed at that time that the library General Reference, Government Rela- would be a part-time function for a tions, History, Inter-Association Activ- stenographic member of the staff. Later ities, Labor Relations, Legal, Manage- that year, a staff assistant was appoint- ment, Manuals, Membership Promo- ed and assigned the task of organizing tion, Product and Service Promotion, and cataloging the material on hand in Public Relations, Research, Retirement, the library. Standardization and Statistics. In the fall of 1952 a full-time experi- No other center exists which houses enced librarian was employed and the and disseminates the varied subject ma- archives of the association began to terial included in the ATAE Associa- double and redouble. ATAE issued a tion Management Library. The quan- call for historical material and asked to tity of material is rapidly increasing be placed on the mailing list for all as- and the day is fast approaching when sociation publications distributed by there will be reference data available members. The response was overwhelm- on every question or problem encoun- ing and fr:>m that time on, there has tered by association staffs. been no difficulty in developing sources of information. Within two years ATAE Library Furnishings moved its headquarters twice, each time gaining several hundred square feet of The library was designed by experi- library space. Members were cooperat- enced library consultants at the Wash- ing in assisting with its collection of ington Office of Remington Rand, Inc., management information to the extent and was furnished with modern birch that the library had to double and triple desks, tables, bookcases, and yellow up- its storage facilities. At the end of 1953 holstered chairs with a complete thirty- there were six five-drawer file cases of unit card catalog case. There are more library files as opposed to a single file than 300 feet of book shelves, 100 file case for all ATAE correspondence and drawers, a combined general reference data just a few years before. The files and dictionary stand and built-in stor- mushroomed until, early in January age cabinets.

SPECIAL LIBRARIES One view of the library of fhe American Trade Association Executives in the Headquarters office, Washington, D. C.

To create an adequate acoustical en- of the library might dilute its greatest vironment, cork tile was selected for use and personalized interest each one the floor; for proper lighting efficiency, of us now has in its expansion and de- library green was used on the walls. To velopment. Therefore, it was decided enhance the effect of the decorations that inasmuch as the idea had been con- modern vari-colored drapes in an ab- ceived by association executives, the stract pattern colored telephones and material had been contributed by asso- harmonizing desk accessories were ciation executives, and its principal chosen. users would be association executives, then association executives should build and support their own library with Financing the Library their own funds." Minita Westcott of Storms and West- A pledge card was sent with the in- cott, Chicago, only woman president of itial announcement and a list of sug- ATAE and chairman of its Library gested subscriptions ranging from $50 Committee, released the following in- to memorial contributions of $1,000. formation concerning the financing of Already four memorial contributions this information center: have been received, dedicating the Pub- "The Committee explored numerous lic Relations, Distribution and Execu- means of financing such a library, even tive Development Sections of the li- the practicality of getting some other brary. To date the category of the organization to build and maintain it fourth memorial gift remains undecided. for us. But it was our dream, and we ATAE has achieved the realization wanted it to be our fulfillment. Other of a goal set many years ago by pioneers financing would have placed restric- in the association management field- tions on the operation which we felt the establishment of a modern research might not always be consonant with library dedicated to the field of asso- our requirements. Other management ciation management.

NOVEMBER 1955 Modern As Today's Advertising

JULIA SHULMAN File Supervisor and Librarian, Sterling Advertising Agency, Znc., New York City

LTHOUGH STERLINGis one of the of records or other materials. This speeds A oldest agencies in the country, service and eliminates telephoning and founded in 1914, it is today in many delivery. Down the middle of the file aspects one of the most modern to be room are two rows of steel shelves found anywhere. This quality can be back-to-back from floor to the ceiling, seen throughout the agency, but no- with compartments for job jackets. Ad- where better than in the library, known jacent to these on one side is a ceiling- as Central File. high steel bookcase where newspapers and magazines are filed. Steel shelves Built in 1951 to streamline the ef- cover three sides of the room, except ficiency of the agency, it has since func- where the file cabinets fit under the tioned as the main artery for service shelves on one side of the room, so that to every department. What was an every inch of space is utilized. Books, architectural dream in 1950 is today a neatly arranged according to publication reality. Adequately housed in a tailor- and date, are on the shelves at the front made File Library are correspondence entrance. On either side are shelves files, contracts, bookkeeping files, media which hold tidy rows of art files, scrap- files, job jackets, art, proofs, plates, books following each other in alpha- scrapbooks, pamphlets, newspapers and betical order according to client, proofs kodachromes. All in all, every piece of lined up in numerical folders, and plates information from the idea of an ad to waiting their allotted time for disposal. its completion is filed here. Out of immediate sight are carefully tied packages of art, labelled according Planning the Library to year and contents, awaiting discard A great deal of patient planning, dates set up under the retention sched- study and organization was required to ule procedure. In filing cabinets under build this special file library. It took the shelves on one side of the room are weeks of measuring and remeasuring the correspondence, accounting, con- the files, the magazines, art, plates, tract, media and other files. scrapbooks and equipment to forecast the amount of space they occupy today, It took two months to classify, ar- and will occupy tomorrow and the fu- range, index and file all the records re- ture tomorrows. A retention plan was ceived from the various departments. established whereby obsolete records Although the task was a difficult one, are automatically discarded after spe- it has worked efficiently. cific periods of time. Services of the File Library Sterling's library is an elongated room, situated in the center of the Instruction pamphlets were sent to agency. Five windows opening on the every department explaining how the walls between the shelves provide easy File Library was operated. No private access to assistant executives in need files were to be kept in desk drawers;

SPECIAL LIBRARIES tary or assistant is absent, since Central Librarian of Sferling Advertising Agency File can almost always supply any in- formation he needs from the files or permits. Many of the daily tasks are records, without any loss of time. generally shared by all the members of Correspondence and contract files are the File Library. available only through File Library per- sonnel. Contracts must be returned the "Inspiration" File next day. A follow-up calendar file is To make life more interesting for the maintained as a daily contract reminder Art department, a file drawer labelled which develops efficient habits in bor- "Inspiration" is a hide away for un- rowing and returning contracts. usual requests for inspiration and ideas. This may consist of a special study of Library Staff new art, the latest fashions in printing, the most advanced foreign fashions, The File Library has a staff of three quaint oriental patterns, background members : the file supervisor-librarian material of picturesque landscapes, or and two assistants. The supervisor plans, any item that may at some time refuel arranges and supervises the physical the imagination. setup-of the library and distribitis the No matter how crowded the day may work, answers requests, has charge of be with requests, deadlines are always correspondence and supervises all in- met first. Sometimes a special project coming daily records. Her assistant takes requires several days of research which charge of the accounting records and is engages the service of the whole de- familiar with the entire operation of partment. Such requests are generally the File Library in assisting the file exciting and time-consuming and al- supervisor. The second assistant files ways offer a new challenge. job tickets, proofs, art, plates and scrap- books. Books, magazines and newspapers To have a File Library function are filed on a cooperative basis by smoothly, is the Utopian answer to ad- everyone in the department, when time vertising efficiency.

NOVEMBER 1955 More Than Books, More Than a Library

JANE GROVES Librarian, Gardner Advertising Company, St. Louis, Missouri

OUND ADVERTISING, marketing, and search reports, marketing data, reader- S promotion call for a thorough ship surveys, government publications, knowledge of the field in which a prod- census reports, and many files of ar- uct or service is advertised. There is ticles and statistics clipped from trade an even second must -an advertiser and consumer publications. The library needs a continuing flow of information receives all government releases as soon on the changes taking place in Amer- as they are available. In addition, we ica's living and buying habits. All this maintain what we believe to be one of points to the need of a library within the most complete advertising agency an advertising agency. As one of the libraries on Agriculture and the Farm largest agencies in the country, how- Market. All U. S. Department of Agri- ever, we felt we needed something more culture reports and Farm Research ser- than just a library. vices are available. Intensive clipping is done on about three hundred farm And so, at Gardner, we changed the magazines monthly, for new farm de- meaning of the word "libraryn-at velopments and statistics in the field of least at 915 Olive Street, St. Louis. An agriculture. A continuous flow of ma- experiment was started to coordinate terial is received from various agricul- many services and functions into one tural colleges in the United States. The department -an experiment we felt library staff frequently compiles infor- would make the term "library" a far mation for members of our Farm Ac- more valuable and important word to count group, such as county data on Gardner people. We wanted a "library" farm income, value of farm crops, live- that was more than a place for copy- stock, and farm buying power. writers to come and browse around for ideas, or to look up facts. We wanted a Mass of Reprints "library" that would be useful to copy- The Production section of the library writers, of course-but also useful to contains complete sets of every ad pre- those in research, art and production in pared by our agency since its beginning particular, and to everybody in general. in 1902. Great quantities of proofs are We put the idea into motion- and received daily on current production. it worked! Here at Gardner, the "li- One member of the staff is responsible brary" is one of the busiest departments for their correct filing, and for constant in the agency. filling of requests for this material. Research Files Central File Our research files and facilities oc- As an additional unit of the library, cupy approximately half the floor space we maintain a Central File. This con- allotted to the library. It consists of re- sists of correspondence, production bill-

SPECIAL LIBRARIES ing, salesmen's portfolios, written data ment placed is correct in every detail. on our accounts, copies of presentations, If the checker spots an error in position and a file of radio, television and publi- or reproduction, he contacts the ac- cation copy. Having the Central File a count executive and media man con- part of the library function has proved cerned. very satisfactory, avoiding duplication Microfilm in filing and providing a ready master Microfilm has long been a boon, solv- set. ing problems of filing and space. We Art Files operate our own portable camera which In maintaining Art files for our li- enables us to obtain at once the most brary, members of the department are current data on film for processing. The required to take instructions from Art microfilm viewer is in constant use for department personnel to familiarize reviewing such items as previous tele- them with all phases of advertising art. vision scripts, past billing, production Original art, layouts, carbros, negatives, records, time sheets, and contracts. and photostats are filed by type of art Miscellaneous Functions and account. Various other library functions in- Magazines clude purchase and review of new The magazine room contains more books, maintenance of an "art morgue", than 20,000 publications which are re- handling of copyright registrations, scrap tained as long as practical according to books, television props, and radio trans- their worth. These publications are thor- criptions. oughly checked for editorial matter A stringent check-out system is main- which will be valuable in our research tained for the mass of material the li- work. brary releases every day. Our services Adjacent to the magazine room, we are available to agency personnel, clients, maintain the checking department. A students, and outside libraries. very important and essential part of We feel it is most important that all the agency function, this was integrated members of the library staff be able to into the library operation because of its perform and assist in all the above men- direct relation to the magazine section. tioned functions. Thus, we are not en- This consists of determining, as publi- tirely dependent on one person in the cations are received, if the advertise- performance of a request.

Next Issue The December issue of SPECIALLIBRARIES will include the follow- ing articles: Use of Library Bulletins, K. GENEVIEVEFORD, librarian, Titanium Division, National Lead Company. Some Problems of "Psychological Abstracts", C. M. LOUTITT,Wayne University. Services Helpful to Librarians, DOROTHEAM. RICE, librarian, The American Metal Co., Ltd. Communicating with the New Employee, HERMANSKOLNIK and RUTH E. CURTISS,Technical Information Division, Hercules Powder Co. Training of Nonprofessional Staff, JEAN P. WESNER,librarian, Bethle- hem Steel Company.

NOVEMBER 1955 393 The Council of National Library Associations

ELIZABETHFERGUSON* Librarian, Institute of Life Insurance, New York, N. Y

E LIVE in an age of associations. lem. In the Council of National Library wThe briefest glance at the U. S. Associations, it has achieved a useful Commerce Department's National As- central forum in which fourteen of the sociations of the United States is enough groups come together regularly to ex- to convince anyone that there is not change ideas and to discuss common only time but an organization to every problems. purpose under the heaven. The urge to As stated in its constitution: get together with other people doing The object of the Council of National Li- your kind of work, to talk shop, to get brary Associations shall be to promote a closer relationship among the national library inspiration and help from expert speak- associations of the United States and Canada. ers, to cooperate in studies and action The Council shall: for mutual benefit, appears to be uni- a. Provide a central agency to foster coopera- versal. An Association offers a sort of tion in matters of library interest. group therapy for all sorts of business b. Gather and facilitate interchange of infor- mation among member associations. and professional problems. Small won- c. Be ready to cooperate with national learned der, then, that the technique is applied and scientific societies in forwarding library to more and more specialized situations. projects. There comes a point, however, after The Council may be in its own right an the specialized groups have multiplied operating body for the purposes stated above, but to its member associations it shall reserve ad infinitum, when it becomes well- all rights of action whether individually or nigh impossible to get concerted atten- jointly between any two or more associations tion to broad questions of concern to a in any field of activity. whole profession or business. This has The first effort toward coordination given rise to "associations of associa- in the library world was the appoint- tions." These instrumentalities may ment by the Council of the American take any kind of form. They range all Library Association of a Joint Com- the way from informal luncheon meet- mittee on Relations between National ings of association executives to tightly Library Associations. This committee organized secretariats in effective con- held a meeting in June of 1939 but trol of publishing or legislative programs. did not institute a definite program. The library world has its full quota The immediate onset of the war and of specialized associations. It, too, has the urgent need for cooperation in the had to face up to the coordinating prob- national emergency inspired Special Li- braries Association, under the leader- ship of its president Laura A. Wood- "'Elizabeth Ferguson is chairman of the Council of National Library Associations, and ward, to press for a council of library a past president of Special Libraries Associa- associations, each to have equal voting tion (1952-53). She is co-author of Creation power. In December of 1941, a meet- and Development of an Insurance Library ing of the presidents of the associations, (SLA), 1949. at Miss Woodward's invitation, met, This article is reprinted by courtesy of Stechert-Hafner's Book News, where it ap- agreed to form such a council and were peared in the September 1955 issue. formally authorized to take over the

SPECIAL LIBRARIES functions of the earlier Joint Commit- tee. The first meeting of the Council of National Library Associations took place in New York, March 5, 1942, with fourteen associations participating as charter members. Each member association is repre- sented on the Council by its president and by one appointed delegate, who usually holds office for several years. Meetings are held twice a year, in April and November, usually at the Associa- tion of the Bar of the City of New York. The roster of member associa- tions has fluctuated over the years. At present it includes: American Association of Law Libraries American Library Association ALA Division of Cataloging & Classification ALA Division of Library Education ALA Public Libraries Division Association of American Library Schools Association of College- and Reference Libraries Association of Research Libraries mediate membership of the Council. Catholic Library Association Medical Librarv Association These freewheeling units have accom- Music Library Association plished much serious and constructive National Association of State Libraries work. Special Libraries Association Theatre Library Association American Book Center for War ~h~ council has found that its most Devastated Libraries and United States effective operating medium is the joint Book Exchange committee. This is an obvious and well- The American Book Center grew out used method for cooperative action and of a proposal passed on to the Council study, of course. As developed by the by Milton E. Lord from the Board on Council, however, it has taken on a International Relations of the Ameri- rather distinctive flavor. The commit- can Library Association. The hope was tees to which the Council stands spon- that the Council would undertake a sor are usually initiated in Council broad program of collecting publica- meetings, have a first chairman appoint- tions from American libraries to be sent ed by the Council, and are authorized in bulk to libraries abroad affected by to proceed autonomously from then the war. Twelve American and Can- on, making regular reports to the Coun- adian associations joined forces in a cil. Member associations are invited to Joint Committee on Books for Devas- participate in committee work through tated Libraries, which started working specially designated representatives, and in 1944. From this committee a non- associations use their own discretion in profit corporation, the American Book so doing. Committee membership is by Center for War Devastated Libraries, no means limited to such representa- was established in June 1945. Operat- tives but often includes independent ex- ing capital of more than $100,000 was perts and representatives of non-library given by relief organizations aiding groups. Only a small number of the foreign countries, supplemented by con- committee members are from the im- tributions from American commercial

NOVEMBER 195.5 395 firms and labor organizations. The Li- library education. Recent changes in brary of Congress furnished operating library school programs had occasioned space. In March 1946 the Center began much confusion so that an effort to receiving, sorting, packing and shipping bring together the best thinking in the abroad the donations received in a na- profession was felt to be badly needed. tional drive for material of a useful and Financial support for the project was serious nature aimed at meeting post- granted by the Carnegie Corporation of war reconstruction needs. During the New York. Thirty-six conferees were three years of its existence nearly selected on the basis of individual abil- 1,000,000 books, periodicals and pamph- ity and experience in definite fields. lets were handled. Discussions were directed to such prac- The founders of the American Book tical and specific topics as: organized Center had always believed that a interest in library education, specialistic large-scale exchange for the universal training, accreditation, classification and dissemination of knowledge and as an certification, placement and recruitment. earnest of American respect for foreign A printed report of the Conference was publications was possible. They saw the made available to participating asso- Center as a logical springboard for trial ciations and sold widely. of a two-way operation. Accordingly, The nine recommendations adopted as the Center concluded its work at the by the Conference endorsed and urged end of 1947, the United States Book strengthening of the work of the Joint Exchange was set up and began its Committee on Library Work as a Ca- work in 1948. The cost of organizing reer and the Board of Education for was met through a grant from the Librarianship of the American Library Rockefeller Foundation. This grant and Association. As a new effort, it strongly contracts with the Department of State urged the establishment of a Joint Com- and the Marshall Plan organization mittee on Library Education which have enabled the Exchange to work for would include in its studies the matter foreign libraries which could not pay of education for special librarianship. handling fees. At the termination of the This latter recommendation, in effect, Rockefeller grant, in December 195 1, was a directive to the Council, as the institutions abroad began to pay fees logical body to sponsor such a commit- for the service, as American libraries tee, and it took immediate action to were already doing, and the Exchange do so. became self-supporting. The fees which This Joint Committee has been a the Exchange assesses for its services major Council interest ever since. It are calculated on a nonprofit basis. has acted as a true forum for inter- At present the Exchange has a staff association discussion of matters of uni- of twenty-two. Its annual budget is versal concern such as : better under- $110,000 of which about one-half comes standing of the role librarians play in from U. S. libraries and the rest from the community; recruitment, placement, foreign libraries or from American agen- and qualifications for various types of cies on their behalf. The publication professional activities. stock, which are handled, pooled and processed, now number 3,500,000 items. Its Sub-committee on Special Libra- ry Education devoted three years to Princeton Conference on Library detailed study and uninhibited discus- Education, December 1 1-12, 1948 sion of library education in seven sub- The Council in November 1947 took ject areas: theater, law, finance, science- action to form a joint committee to technology, medicine, journalism and plan and carry through a conference on music. Model curricula in each area

SPECIAL LIBRARIES were developed, published in the Libra- ards Council. The committees limit their ry Quarterly, 24: 1-20, January 1954, deliberations to very specific subjects and 1,000 reprints were distributed. and their membership is carefully se- This unique study has attracted much lected to include, in equal numbers, interest throughout the profession and users of the product and manufactur- is being considered by library schools. ers or producers, as well as organiza- American Standards Association Sectional tions with a general interest such as Committees 229 and PHs government departments, labor organi- These American Standards Associa- zations or other special groups. Each tion committees outstandingly fulfill the committee has a sponsor, usually a na- Council's objective of cooperating with tional society or association that has a learned and scientific societies in for- special interest in the subject. The spon- warding library projects. They are also soring organization takes responsibility most interesting examples of the adapt- for keeping the work moving on com- ability of its freewheeling joint com- mittee projects. mittee policy. In this case the Ameri- Committee 239, Standardization in can Standards Association sets the pat- the Field of Library Work and Docu- tern of the committee organization, with mentation, grew out of the difficulties the Council sponsoring the effort. librarians have experienced in identify- The American Standards Association ing necessary record information, such itself is an amazing example of volun- as exact title, volume and issue number, tary, coordinated effort on the part of from title pages, tables of contents and more than 100 trade associations and other places of reference in periodicals. technical societies, as well as some 2,300 The first work on this problem was companies. It neither creates nor en- done at the request of a group of libra- forces its widely recognized "American tians in the early 1930's. In 1935 "Ameri- Standards." Rather it offers a procedure can Standard Reference Data and Ar- which makes it possible for groups who rangement of Periodicals" was approv- want a standard established to get to- ed. When the time came for the regular gether, agree on what they need and required revision of the standard in have their decision recognized and of- 1940, a committee was organized under ficially published. The procedure is the the sponsorship of the American Libra- same for screw threads, electrical equip- ry Association. In 1951 the Council of ment, piping or library practice. National Library Associations took over Briefly, the organization and proced- the sponsorship with the approval of ure is as follows: Each member body ALA. has membership on the Standards As now organized, the committee Council, which has final decision in membership represents publishers and technical matters and approves stand- editors as well as librarians. The scope ards, and which nominates members to of its interests is now enlarged to in- the Board of Directors, which governs clude "Standards for concepts, defini- policy and financial matters. Because tions, terminology, letters and signs, the Standards Council is so large and practices, methods, supplies and equip- because there are so many different ment used in the field of library work subjects to work on -mechanical and and the preparation and utilization of electrical fields, safety, mining, photog- documents." Most importantly, it is the raphy, to cite only a few-it has set spokesman for United States opinion up branch standards boards in all of and experience in these fields. As such, these fields. These specialized boards it spends much of its time and effort review the work of the committees and presenting the American viewpoint to make recommendations to the Stand- international standards organizations on

NQVEMBER 1955 such questions as bibliographic refer- sort of "activity index" of the profes- ences and citations; transliteration of sion. Cyrillic characters; abstracts and sum- The second part of the book will maries. bring together statistical and factual in- Committee PH5 was formed in 1953 formation constantly needed by libra- to help solve some of the problems li- rians and now available only in scat- brarians have experienced in using tered sources. Topics to be covered will microfilm, microcards, and other photo- be such practical ones as: library sta- graphically reproduced documents. It tistics, salaries, book funds, building had been thought that this study might costs, postal regulations, literary prizes become part of the work of Committee and library awards and many others. 239, but it soon became evident thst These instances of specific accom- the cooperation of photographic manu- plishment show that coordination in li- facturers and processors was needed brary matters through the medium of for the development of practical rec- the Council has frequently been pos- ommendations. Since American Stand- sible. It is conceivable, however, that ards Association already had a Photo- the Council's most useful function can- graphic Standards Board, representing not be successfully pinpointed or publi- these groups, the committee was set up cized. This function is that of providing separately under its program with the in its meetings a sounding board for Council of National Library Associa- the freely expressed opinions of the tions as sponsor. different associations. For instance, dur- Committee PH5 defines its scope as ing the consideration of Milton Lord's "Standards for photographic materials, proposal for a federation of library as- apparatus, and processes pertaining to sociations and Ralph Shaw's Fourth production, use, storage and preserva- Activities Committee report to the Ameri- tion of document revroductions." This can Library Association, the Council includes, of course, devices for reading alone provided facilities for free dis- photographic reproductions. Three sub- cussion of the problems. And so with committees are actively at work on other important questions of recent micro-transparencies (microfilm), micro- years -the associations were and are opaques (microprints and microcards) kept aware of each other's points of and documents reproduced photograph- view through Council gatherings and ically and readable without optical de- information. The mutual understand- vices (like photostats). ing thus achieved must surely have a American Library Annual part in strengthening the position of October 1955 will see the revival of the library world. the American Library Annual, dormant since 1918. It will be published under PRESIDENT'S CHAPTER VISITS the editorial sponsorship of the Council The 1955 itinerary of SLA's of National Library Associations by president, Chester M. Lewis, in- the R. R. Bowker Company. The first cludes the following visits: part of the new volume will be devoted October 3 . . . New Jersey to a comprehensive listing of interna- October 17 . . Baltimore tional, national and regional library as- . . November 12 . . . . Texas sociations, their committees and joint November 14 . . . Alabama committees. In addition to the listings, November 15 . . . Oak Ridge there will be an analytical cross-index November 16 . . . . Georgia of the subject interests of the commit- November 19 . . . Louisiana tees. such as international relations. December 5 . . . . Montreal automation, etc., which is designed as a

SPECIAL LIBRARIES The Library of the National Chemical Laboratory of India

A. KRISHNAN Librarian, National Chemical Laboratory of India, Poona, India

lems for research come from private in- dustries as well as from the Govern- ment departments. Those which can be answered from existing literature are given to the literature chemists who prepare a report from these library re- sources and pass it on to the individual concerned. Those questions which can- not be answered satisfactorily by this effort are handed over to the appro- *.KRIsHN*N which depended priate experts in one of the six other on scientific research in utilising the divisions, namely : Biochemistry, Chenl- local raw materials for manufacturing ical Engineering, Inorganic Chemistry, finished products. With the achievement Organic Chemistry, Physical Chemistry, of independence, the new Government and Plastics and Polymers where spe- gave the necessary impetus for the eco- cialists examine the questions and an- nomic development of the country. swer them after making conclusions Under the First Five Year Plan, not from experiments where necessary. Fur- only were dams and factories con- ther, for specific chemical subjects- structed but also a chain of national glass, fuel, metallurgy, food, leather, research laboratories, thirteen in num- electrochemistry and drugs -separate ber. The National Chemical Laboratory laboratories have been established, each of India was one of those constructed of them provided with a library, since early under this program and opened they are situated in various parts of on January 3, 1950. the country. All the laboratories work J. W. Mcbain, F.R.S., professor emeri- in collaboration and their library facil- tus of Stanford University, California, ities are shared. was the laboratory's first director. With The functions of the National Chem- his clear grasp of the initial problems. ical Laboratory are: (1) to survey the Professor Mcbain gave due importance raw materials of the country; (2) to to the building of a good technical li- help in developing key industries; (3) brary and the same policy has been to assist in utilizing by-products of ex- continued by his able successor, G. I. isting industries; (4) to conduct funda- Finch, F.R.S. mental and applied research; (5) to The library of our laboratory gives aid industries with information and ad- a maximum contribution to the prose- vice, and if necessary, with experiment cution of chemical research as well as and demonstration of industrial opera- information services by providing suit- tions; (6) to train research workers in able technical literature and the ser- specialised fields of chemistry and vices of skilled librarians. The prob- chemical technology, particularly in the

NOVEMBER 1955 fields where facilities are not available strictions. In addition to the dictionary elsewhere in the country. catalogue, a shelflist is also maintained The library organisation consists of for helping annual stock verification. a librarian reporting to the director of A monthly classified list of additions the laboratory, two assistant librarians, is circulated to members of laboratory one clerk, and four other assistants for staff and scientific institutions in the lending, cleaning and upkeep of the country. Current periodicals are circu- library. The library is used mainly by lated to heads of divisions. Books are the members of a staff numbering issued to members for a fortnight, about two hundred scientists. Other in- whereas periodicals are issued overnight stitutions of the country and some local only, as we do not subscribe for more firms also utilise the library. than one copy of any journal. Budget- In the course of its existence the li- ing in our library is easier than in pub- brary has collected over the last five lic libraries since our budget covers only years, about 32,000 volumes of books the purchase of books and periodicals and back volumes of periodicals. In its and the budget for personnel services is efforts to build up a leading chemical left to the general administration of the library in India, the laboratory has laboratory. A small bindery is main- been helped by gifts from Colombo tained. Among other technical services, Plan authorities and by Foreign Opera- reference work is one of the very inter- tions Administration of the USA. About esting jobs as information sought ranges four hundred current magazines mostly widely from adhesives to zirconium oxide. in the fields of chemistry, chemical technology and chemical economics are A network of interlibrary loans with subscribed. In view of the shortage in institutions scattered throughout the the library staff, research workers them- country is maintained. However the selves prepare abstracts of articles in use of interlibrary loans in India is con- the fields of their interest and all tech- ditioned by two facts: ( 1) The number nical help is provided. Attention of in- of libraries, particularly those of scien- dividual workers is called whenever tific nature, are few and hence there is articles, pamphlets, and books are re- a great deal of strain on the resources ceived in their fields. of existing libraries; (2) Large distances Book reviews and catalogues of books between the few technical libraries are checked by the library staff for scattered over the country make the book selection. Advance information interlibrary loans more time-consuming leaflets about forthcoming books from and costly. It is hoped that more tech- publishers abroad makes it possible to nical libraries will be established to bbtain new books as and when pub- catch up with the rapid industrialisa- lished. Recommendations for book se- tion of the country. lection are placed before a committee One of the recent developments in of scientists. this connection is the establishment of Universal Decimal Classification has the Indian National Documentation been adopted for classification in the Centre established with the joint efforts library. All material, including worthy of the Government of India and booklets, pamphlets and photostats, are UNESCO. The INSDOC, in coopera- catalogued in dictionary catalogue form. tion with the institutional libraries of We do not take advantage of the cen- India, is able to provide pioneering ser- tral cataloguing system of the Library vices in the country by supplying photo- of Congress. It takes too much time to stats or microfilm copies of literature, procure cards from the United States translations and bibliographies at nom- because of distance and currency re- inal charges.

SPECIAL LIBRARIES The Library of the American4wedish News Exchange

pecial Libraries Direcfory of Greaf- Swedish language press in the United S er New York contains an entry on States and Canada. page twenty-seven to the effect that The News Exchange also publishes the library of the American-Swedish booklets and reprints, does research for News Exchange, 630 Fifth Avenue, writers and publishers, answers inquiries New York 20, was established in 1925 and arranges exhibits. An example of a to serve the American and Swedish- recent News Exchange publication is American press and news agencies. The The Making of Sweden. The author is collection was estimated to be 1,200 the manager of the New York office. volumes, with a special collection of The library of the American-Swedish Swedish yearbooks, periodicals, and en- News Exchange contains one of the cyclopedias. The subjects specialize in: largest collections of published infor- Sweden, Swedes in America, and the mation on Sweden in the United States. Scandinavian countries. It may be of some interest to look a little closer at Library Holdings what exists behind these bare facts which, incidentally, should be brought From the beginning a library was up to date. The number of books is recognized as a necessary part of this now three times this figure. organization. In a letter, dated January 28, 1922, to the editor of the Young Svensk-Amerikanska NyhetsbryPn or, People's Weekly, Elgin, Illinois, the as it is called in the United States, the manager of the News Exchange wrote: America-Swedish News Exchange, is a "We are installing a picture library and private foundation established in 192 1. we shall be glad to attend promptly to Operating with offices in Stockholm any orders from you for photographic and New York the agency is engaged subjects." Two years later the follow- in the exchange of news and inforrna- ing comment appeared : tion between Sweden and the United "A vital function of the News Exchange is States with the aim of promoting rnu- also the answering of inquiries made from tual good will between the two coun- day to day, over the telephone, by letter, or tries. In New York three regular re- by personal call. For this purpose a good leases are issued: News from Sweden reference library is gradually being accumu- lated and large files of information are kept (a weekly general news bulletin), Busi- up to date." ness News Letfer from Sweden, and Radiogram frdn Sverige, a news release Apparently the collection of books, in Swedish which is distributed to the pamphlets, clippings, pictures, etc. ac- cumulated slowly but surely during the next twenty years, surviving both the :Wr. Ellsworth is now studying in Sweden various moves from one building to an- on an American-Scandinavian Foundation fel- other and the vicissitudes of a news- lowship. He was formerly on the staff of the Library of the School of Business of City paper office. But sometime during the College, New York. winter of 1943 things began to get out

NOVEMBER 1955 of hand. The manager is reported to which are kept in complete runs, and have said "I have always been able to an occasional volume which frequent find the book I want by its size and use (or abuse!) has worn out. No need color of the binding, but now we have for photographic reproduction of the too many books!" Shortly thereafter a libraries' material ever arises, but a librarian was engaged temporarily; the few photostat items are cataloged. Lend- books were cataloged; an author, sub- ing is not encouraged but requests to ject, title card catalog was set up; a take books home are not refused. Inter- subject heading list was compiled; and library loans within the New York area the book collection has been kept fairly have been made. Acquisition of mate- well under control ever since. The li- rial for the library is taken care of to brary of the News Exchange has never a great extent in Stockholm, i.e., any required and indeed could not afford material the Stockholm office thinks the services of a full-time librarian. should be in New York is sent over. A The collection is maintained by one of shipment is made once or twice each the members of the office staff in addi- month. The criterion of selection being: tion to other responsibilities. Can we use this book in New York? In addition to books and pamphlets for this library is a the library, these shipments include book collection of about volumes, 3,250 pamphlets, pictures, and other material but the following must also be con- for distribution. The News Exchange a and distributes publications of the Swedish sub- Institute in the United States. ject, (2) an extensive picture file, also kept by subject, (3) newspaper clip- The pamphlet collection consists of pings kept in scrapooks, more or less such material that is not worth catalog- in chronological order, and (4) the ing but too valuable to throw away. It Swedish newspapers and periodicals re- is kept in folders alphabetically by ceived by the office. Each of these will subject. Experience has revealed, for be discussed in turn. example, that many people during a The library is classified according to year's time want to look at a menu Abridged Decimal Classification. An- from a Stockholm restaurant. The News alysis by class numbers shows that most Exchange can oblige with a selection of the books belong to the three classes: from expensive to modestly priced establishments. This particular file is 300 SociaI sciences 960 vols. approx. 700 Fine arts 370 vols. approx.- - brought up to date annually. 900 History, travel, etc. 700 vols. approx. The picture file is actually handled This in itself suggests that the collec- as a separate "department," as a kind tion serves as an information agency. of lending library, and often, as is the The cataloging is quite simple generally case with such collections, the photos following the rules stated in Simple do not return. The only request made Library Cataloging. A few too many in "lending" pictures is that the News subject cards have been made, per- Exchange receive a credit line when haps, while analytical entries have been the photo appears in print. A lot of kept to an absolute minimum. The "spot news" about Sweden that appears cards are typewritten. The list of sub- in the American press comes out of ject headings has been adapted from this collection of photographs. First, the latest edition of List of Subject the request for a picture, which can Headings. Binding consists of sending usually be supplied right away. If the to a commercial binder once a year the desired photo is not available it ap- annual accumulation of four periodicals pears by return air mail from Stock-

402 SPECIAL LIBRARIES holm. Often an inquiry for more spe- ture are also handled in the library. Re- cific information follows, and not in- quests for information that have been frequently the News Exchange has a made to Swedish consular offices in the story ready and waiting. U. S. and Canada, the Swedish Embassy Clippings of any and all Swedish ac- in Washington, the Swedish Delegation tivities that appear in the American to the U. N. are frequently answered press are collected and pasted in scrap- on a letterhead marked "American- books. These constitute a diary and Swedish News Exchange, Inc." handy reference tool. Then there are inquiries that come The Swedish newspapers and peri- into the office by telephone, letter and odicals received by the News Exchange personal visit. The practice of telephon- are the material most frequently re- ing a library to obtain information is quested by visitors to the library. Some widespread in the New York area and back files are kept. Separate issues of the News Exchange is not immune any of the periodicals considered worth from this activity. Besides answering keeping are cataloged and added to over the telephone such questions as the collection. News items and other "When is Father's Day in Sweden?" articles are clipped from the news- and "Can you tell me the title of a good papers if interest warrants it. As a rule one volume history of Sweden in Eng- the newspapers are kept for a month lish?" or "Who is Par Lagerqvist?", and then discarded or turned over to they have had occasion to call the New Swedish-American organizations in the York Times to find out the score of New York area. The same method is Sven Davidson's latest match, or the applied to most of the periodicals but New York Public Library Economics at more infrequent intervals. Division to verify some trade statistics. Most of the English language hold- The personal visits to the office are ings are acquired in New York by pur- often the most satisfying all the way chase or gift. Often these come directly around but they can be trying at times. from the publishers, from review copies The staff is not large (six persons) and of books of Scandinavian interest, from sometimes the tables and chairs alloted presentation copies, or from other sources. to readers receive the overflow of ma- The American newspapers and period- terial coming into or being sent out of icals, which the office receives and the office. This means that visitors are which are considered worth adding to shown the book shelves, the catalog, the collection, are cataloged or clipped. and then invited to "help themselves." Somehow everybody seems to get taken Library Users care of, authors in particular. Who uses the library? First of all In one yearly budget of $72,089.38 the staff of the News Exchange. Prep- for the operation of the New York of- aration of releases often requires re- fice, $5,114.30 was allocated for "refer- search and rapid verification of names, ence and picture material." dates, events, etc. Also, the News Ex- This description of the library of this change is frequently called upon t:, organization has somewhere along the furnish articles upon all phases of line slipped over to a description of the Swedish life from baking bread to mak- activities of the American-Swedish News ing telephones. Often judicious use of Exchange, Inc. which is to be expected, the material in the library with the help for after all what is the purpose of a of one of the three journalists on the library if it is not to bring books and staff results in the desired article with- people together. Here the purpose is out having to look any further. clear: to help make Sweden known in Many inquiries of a more official na- the United States.

NOVEMBER 1955 403 SLA Metals Division Fall Meeting

the National Metal ~xpositionand Congress. At the time this-nicture was take; Marjorie Hyslop of the-~mericansociety for Mefals (standing), M. Margaret ~ehi of Drexel Institute of Technology, and Irene Fink of the Federal Reserve Bank of Philadelphia (seated at desk) were on hand to answer queries.

The annual SLA participation at the library staffed by competent special National Metal Exposition and Con- librarians and featuring new or out- gress of the American Society for Met- standing tools and reference items, and als held this year in Philadelphia, Oc- (2) to provide information on the Spe- tober 17-21, proved again that metals cial Libraries Association and its ser- libraries play an important role in the vices. It is with sincere thanks to all metal industry. The time and effort of who participated in the Booth program, the Metals Division Fall Meeting Com- both the members of the SLA Metals mittee and members of the SLA Phila- Division and of the SLA Philadelphia delphia Council were well repaid in the Council, that we say with pride, "mis- enthusiastic interest shown by the many sion accomplished." who attended meetings and who visited In keeping with the Metals Division's the SLA Booth. Jean Wesner of Beth- policy for the Fall Meetings of increas- lehem Steel Company, as chairman of ing both our technical and professional this committee, was assisted by Mrs. knowledge, this year's program con- Virginia L. Beatty, Medical Literature sisted of field trips and formal papers Service of the College of Physicians of in both areas. Philadelphia; Marylee C. Sturgis, Penn- The opening program was an all-day sylvania Salt Manufacturing Co.; and trip to the Bethlehem Steel Company's Mrs. Jean Bartle Rankin, Drexel Insti- iron mining and processing facilities at tute of Technology. Cornwall and Morgantown, Pennsyl- As in the past, the mission of the vania. Perhaps the most interesting fea- Booth at the Exposition was twofold: ture of the tour was the unique oppor- ( 1) to provide a small metallurgical tunity of seeing past, present and fu-

SPECIAL LIBRARIES ture within a few miles of each other. Metals Division members. The first of From the historic old Cornwall Furnace these was a tour of the home offices of to the present-day Cornwall operations the American Society for Testing Ma- there have been many startling changes, terials. The staff of the ASTM proved but even more impressive are the changes to be excellent guides as well as delight- that are to come when the new Grace ful hosts at luncheon. The afternoon Mine is completed and put into opera- program was a three-fold tour of the tion. Franklin Institute that included the library, the laboratories, and as much Presentation of Papers of the museum as time permitted. The first presentation of papers was The social high light of the Fall Meet- a Symposium on "Indexing Systems in ing was a dinner on Thursday night. Industrial Laboratories" presided over Members of the Metals Division joined by Alvina Wassenberg of the Kaiser the Philadelphia Council of SLA for an Aluminum and Chemical Corporation. unusual evening including an interesting The papers given were: Use of the talk on the Pennsylvania German Folk- ASM-SLA System by Industrial Metal- lore by the guest speaker, Dr. A. L. lurgists by E. C. Wallace of the Barber- Shoemaker of the Franklin and Mar- Colman Company, Use of Uniterm-Co- shall College. ordinate Indexing System in a Large MARYELLEN PADIN Industrial Concern by Robert L. Fran- cisco of the General Electric Company, Papers by E. C. Wallace, Robert L. Fran- and New Look in Manual Methods by cisco, and Robert W. Gibson, Jr. and Ben-Ami Robert W. Gibson, Jr. and Ben-Ami Lipetz, mentioned in the preceding article, Lipetz of the Battelle Memorial Insti- will be published in a spring issue of SPECIAL tute. The interest in this important re- LIBRARIES. search problem brought out a capacity audience composed of both librarians and metallurgists. As long as the supply lasts, copies The final presentation of papers wss of the following papers are available on the subject of powder metallurgy. upon request from Special Libraries Marian Veath of the Reynolds Metals Association : Company, this year's chairman of the High Temperature Materials, WILLIAM Metals Division, presided over a pro- J. HARRIS,JR., Minerals and Metals gram that combined a bibliographical Board, National Academy of Sciences survey, a general introduction to the ~~d~~~ mefhods for Joining ~~t~l~, technology of the subject and a movie p. T. sTROUP,~l~~i~~~ company showing the high lights of the industry. of America Powder Metallurgy Literature by Jean New Horizons in Metals and Their Use Haime of the Fansteel Metallurgical (Part A), WILLIAMA. REICH, Gen- Corporation, Powder Metallurgy with era1 Electric Company. Special Reference to the Refractory ~~f~l~by H~~~~W. ~i~h~i~~~of F~~- Trends in New Material Development steel Metallurgical Corporation and a (Part B), R. F. THOMSON,General film, Techniques Involved in the Pro- duction of ~efractor~Metals, produced Sources of Information on the Non- by the Fansteel Metallurgical Corpora- ferrous Metals, IRVINGLIPKOWITZ, tion presented a most interesting and Reynolds Metals Company well-rounded program. A Survey of Abstracting Services for The closing day of the program was Literature on Metals, ELLIS MOUNT, again devoted to trips of interest to the The John Crerar Library

NOVEMBER 1955 DIVISION SUBSCRIPTION BULLETINS Division Bulle f in Editor Coverage 1 Format j Frequency / Price I c:z-1 Subscrip~~:available

GROUP I Bttlletin of the Stanley Graham Division news, articles, 8-10 pages 4 issues per Editor Business Divi- Archives Department bibliographies multilith year sion Ford Motor Co. 3000 Schaefer Road Dearborn, Michigan - -- financial Divi- Janet Bogardus Division news, book re- 30. pages 4 issues per app. 175 Gertrude Wrisht sion Bulletin Federal Reserve Bank of views, bibliographies, mmeo year Kuhn, Loeb & Co. New York articles, project re. New York 5, N. Y Federal Reserve P.O. Sta. ports New York 46, N. Y. Geography and Raymond E. MacNamara Division news, book re- 23 pages 4 issues per Editor Map Division 7700 Colesville Road views, bibliographies, photo- year Bulletin Apt. 4 articles, membership offset West Hyattsville, Md. lists, project reports - -- Picturescope Mrs. Minoa H. Breuer Division news, biogra- 7-8 pages 4 issues per $1.00 Mrs. Helen Faye 2 Williams Court phies, articles, book multilith year $2.00 for Harcourt, Brace & Co. Albany 3, New York renews, membership nonmembers 383 Madison Avenue lists, project reports. New York 17, N. Y. abstracts, Association news GROUP II What's New in Isabel M. Cubberley Subject bibliography of LO issues per $3.50 Edith Becker Advertising and Knappen-Tipetts-Abbett- new books, pamph- year $5.00 for Ted Bates & Co. Marketing McCarthy lets, free and mex- nonmembers 630 Fifth Avenue 62 West 47th Street pensive materials New York 20, N. Y. New York 36, N. Y. Insurance Book Mrs. Angelica Blomshield Bib!iographies, book re- 4 pages LO issues per Dorothea M. Sommer Reviews New York Life Insurance wews offset year American Fore Insurance Co. Group 51 Madison Avenue 80 Maiden Lane New York 10, N. Y. New York 38, N. Y. S-T PHARMA-Unlisted Drags Winifred Sewell List of new drugs and 10-12 page 12 issues per Frances Stratton CEUTICAL E. R. Squibb Div. composition with ref- photo- year Lederle Lab. Div. SECTION Olin-Mathieson Chemical erence to source reduced American Cyanamid Co. Corp. multilith Pearl River, N. Y. Georges Road New Brunswick, N. J. S-T PHARMA- COPNIP List Katherine C. Owen Listing of current free 5-6 pages 4 issues per Mrs. Evelyn Armstrong CEUTICAL Winthrop-Stearns, Inc. industrial or institu- mmeo year Sharp & Dohme Div. SECCION 1450 Broadway tional pamphlet ma- Merck & Co. New York 18, N. Y. terial of an informa- West Point, Pennsylvania tive nature Division and Chapter News

SLA DIVISION SUBSCRIPTION Mrs. Shirley Harper conducted a BULLETINS workshop for division bulletin editors Three bulletins have been withdrawn during SLA's annual convention in De- from the subscription class. The News- troit. The greatest problem is still that paper Division decided that since less of production costs, and while no form- than one-fourth of their members sub- ula was evolved which can be applied scribed to the Bulletin it is not feasible to solve the problem, several sugges- to continue publication after 1955. The tions were made. It is interesting to Museum Division charged a nominal note here that the only subscription fee for subscriptions to nonmembers; bulletins considered self-sustaining be- however, it was felt that the work in- long to Group 11. volved in billing and mailing the Bul- The membership, but especially those letin to subscribers far outweighed the involved in the production of division price charged and this service has been bulletins will look forward to the re- discontinued. In order that the entire port of the study to be made by the membership of the Science-Technology Publications Committee of the Associa- Division receive Sci-Tech News, two tion on the relationship of chapter and issues instead of four will be issued division bulletins to SPECIALLIBRARIES. starting in 1956, and these will be free LORRAINECIBOCH to members. Since the "Selected Ab- Division Liaison Officer stracts" will not be timely if issued semi- annually, the present readers of Sci- Tech News are being asked if they Southern California and San Francisco would like to subscribe to "Abstracts" Bay Region Chapters on a quarterly basis at 50 cents to $1.00 a year. The subscription price of Un- The 57th Annual Conference of the listed Drugs published by the Pharma- California Library Association was held ceutical Section of the Science-Tech- in San JosB, California, October 25-28 nology Division is being raised to $8.00. and was followed on October 29 with It will be noted that the remaining a joint meeting of the San Francisco eight subscription bulletins have been Bay and Southern California Chapters separated into two groups in the chart. of Special Libraries Association. The basis for the separation was the The unifying theme of the California inclusion or absence of division news. Library Association conference was The bulletins in Group I1 do not have "Better Libraries through Cooperation". division news and rather seem to have This theme was developed in workshop the status of a continuous project. These form with broad membership partici- bulletins are limited in scope and fill a pation by means of panels and discus- definite gap in the existing literature. sion groups. This statement is supported by the fact that 150 of the 250 subscribers to In- The main topic of the Special Libra- surance Book Reviews are not mem- ries meeting was "Coordinate Indexing bers of the division, and the Pharma- Versus Other Forms of Information Re- ceutical Section of the Science-Tech- trieval". Melvin J. Voigt of the Uni- nology Division, with a membership of versity of California Library acted approximately 200, publishes Unlisted as panel chairman. Speakers included Drugs with a circulation of 500. Madeline Canova, librarian of the U. S.

NOVEMBER 1955 Naval Ordnance Test Station Library, affiliation and geographical background, China Lake, California, and Elizabeth the members of Toronto Chapter can- Karshner of the Rand Corporation, not fail to put their knowledge to work Santa Monica, California. most effectively.

Toronto Chapter Wisconsin Chapter Although the Toronto Chapter has A meeting, especially designed to aid only 113 members, it can lay claim to industries and institutions now in the superlative size. Thirty-one of its mem- process of developing libraries, was bers work outside Toronto in libraries presented by the Wisconsin Chapter in scattered across Canada. There are five the newly established library of Globe- members in the three prairie provinces Union Inc., a Milwaukee Manufactur- and one as far west as Trail, British ing Company. Columbia. In the east, there are twenty- Robert Schindler of the Globe-Union four librarians in industrial centers all Library Committee told of the formu- over Ontario and one in Sydney, Nova lative thinking that went into the plan- Scotia. One of these Ontario librarians ning and early organization of their li- comes forty miles every month to at- brary, and traced its development since tend the regular meetings. that time. To round out this theme, With some of its members 3,000 miles John Lueb of the Allis-Chalmers Li- apart, the chapter has had the problem brary Committee told of their library's of keeping them informed. For out-of- development since its founding twelve town librarians, the membership secre- years ago. tary has established a plan of corre- Ruth Nielander, librarian of Lum- spondence so that they can keep in berman~Mutual Casualty Company of touch with chapter activities; they also Chicago, spoke on "What the Librarian receive printed copies of the minutes of Expects from Management", pointing each monthly meeting. In a territory so out the need for a clear definition of large, members look forward to SLA the librarian's fields of activities. conventions where they can actually A library user, Howard Karas of talk to their chapter associates! Globe-Union's Chemical Division, point- With this geographical range, it is not ed out the advantages, as well as fu- surprising that the interests of mem- ture needs of a company library as it bers are equally diverse. Toronto num- develops. bers among its members a past presi- dent of the American Law Libraries An explanation of SLA, both nation- Association, the first retail representa- ally and statewide, and the need for tive on the Canadian Pharmaceutical further cooperation between SLA and Association Council, and a fellow of the public libraries, was given by Julien Life Office Management Association. Pontier of the Science & Industry De- Library affiliations extend to the Med- partment of the Milwaukee Public Li- ical Library Association and to the brary. A display of SLA publications Canadian and American Library Asso- and chapter library releases was also ciations. Professional interests are re- shown. flected in support of university women's A limited number of reprints of these clubs, business and professional women's talks can be obtained from Jack Baltes, associations, bibliographical and his- Librarian, Globe - Union Inc., 900 E. torical societies. With such a range of Keefe Ave., Milwaukee 1, Wisconsin.

408 SPECrAL LIBRARIES Revision of the ASM-SL4 Classification for Metallurgical Literature

A Committee on Literature Classifi- shown it is not possible to obtain the cation has been appointed by the full advantages from mechanical selec- American Society for Metals. The pur- tion systems with the "classical" classi- pose of the committee is to revise and fications, particularly UDC. This com- expand the ASM-SLA Classification for mittee will continue to cooperate with Metallurgical Literature working in several American groups. conjunction with the SLA Committee The members of Committee FID 1 C on Special Classifications. The SLA 66/SC 669 (Metallurgy), Mr. Savil!e, committee is represented by Allen chairman, are staunch adherents of Kent, Marjorie Hyslop and Frederica UDC, but they considered the corn- Weitlauf. In an effort to work out an promise proposed by the Italians- internationally acceptable classification coding published literature by both close cooperation is being maintained classifications, leaving readers to make with several European groups, particu- their own choice. larly an Italian one headed by Profes- sor Antonio Scortecci of FINSIDER. A summary of the questionnaire re- LA METALLURGIAITALIANA and LA cently sent to members of the Metals FONDERIAITALINA are now including Division together with a report of pro- ASM-SLA code symbols for all arti- gress to date was presented at a meet- cles and abstracts they publish as is ing of the ASM Committee, October Metal Progress and all publications of 5-6, 1955. A limited number use the the American Society for Metals. The classification with punched cards, but Italians will attempt to persuade other many use it in whole or in part with a European metallurgical journals to do classified index or as a guide for a sub- likewise, and the ASM to induce Ameri- ject heading list. If the majority of can and Canadian journals to follow foreign and American metallurgical suit. journals can be induced to code their The Classification was discussed by articles, there would be many advan- two FID committee's at the recent tages to using the classification on meeting in Brussels. Professor Erich standard cards as the Italians do, rather Pietsch, chairman of FID/S (Mechan- than on punched cards. ical Selection), stated that tests have

Brussels Congress The recommendation, "that endeavors by all means-governmental and non- governmental-be made toward a strengthened basis for the wider exchange of professioxal experience and personnel and publications" among librarians' organi- zations throughout the world, was unanimously adopted by 1,200 representatives from non-Communist and Communist countries at the International Congress of Libraries and Documentation Centres, held in Brussels, Belgium, September 11-18, 1955. Fifty-five delegates from the United States attended the Congress, which also devoted attention to assisting underdeveloped countries establish libraries.

NOVEMBER 1955 409 Have you heard . . .

Margaret Mann Citation sue of The Library Quarferly. The con- The Margaret Mann Citation, estab- ference, which was held June 20-24, lished by the ALA Division of Catalog- 1955, was devoted to the theme, "The ing and Classification in 1950, has been Future of the Book: Implications of presented at each annual conference of the Newer Developments in Communi- the ALA since that time for outstanding cation." professional achievement. Recipients of SLA members whose papers appear the award have been Lucile M. Morsch, in this issue are C. D. GULL, Implica- Marie Louise Prevost, Maurice F. fions for the Storage and Retrieval of Tauber, Pauline A. Seeley, and sky- Knowledge; RALPHR. SHAW,Zmplica- mour Lubetzky in 1951, 1952, 1953, fions for Library Services; and VERNER 1954 and 1955 respectively. W. CLAPP,Implications for Documenfa- Nominations are now sought for the fion and the Organizafion of Knowl- 1956 award. Persons who have contrib- edge. uted to librarianship through catalog- ing and classification during the year 1954-1955 are eligible. The contribu- Conference on Recorded Knowledge tion may have been through publication "The Practical Utilization of Record- of significant professional literature, ed Knowledge -Present and Future" participation in professional cataloging is the subject chosen for the three-day associations, or valuable contributions conference to be held at the School of to practice in individual libraries. The Library Science and its Center for Docu- nominees must be members of the Di- mentation and Communication Research, vision but may be nominated by any Western Reserve University, Cleveland, librarian of ALA member. Ohio, on January 16-18, 1956. All nominations should be made, to- This conference, which is intended gether with information upon which for business, government, research man- recommendation is based, not later than agement, scientists, lawyers, doctors, li- January 1, 1956 to the chairman of brarians, information specialists and the DDC Committee on Award of the others concerned with the effective Margaret Mann Citation, Mary Darrah management of recorded information, Herrick, associate librarian, The then- is sponsored by the following organiza- ery Library, Boston University College tions: American Library Association, of Liberal Arts, 725 Commonwealth American Society for Metals, Case In- Ave., Boston 15, Massachusetts. Other stitute of Technology, The John Crerar members of the Committee are Miss Library, Lehigh University, New Jersey Clyde Pettus, Division of Librarianship, Law Institute, Office of Ordnance Re- Emory University, Emory University, search (U. S. Army), and Special Li- Georgia; and Elsa H. Ihm, St. Paul braries Association. Public Library, St. Paul 2, Minnesota. More than thirty experts will discuss problems in the processing, dissemina- tion, and utilization of the constantly Future of the Book increasing volume of recorded informa- Papers presented at the 20th An- tion in the fields of chemistry, law, nual Conference of the University of medicine, met a l s, m i 1 ita r y decisions, Chicago Graduate Library School have patents, pet r o 1e um, pharmaceuticals, been published in the October 1955 is- physics, and others.

SPECIAL LIBRARIES A series of seven review papers are Society, Broadway at 156th Street, being prepared by pre-conference com- New York 32, N. Y. mittees to summarize the "state of the *** art". Preprints will be sent to registrants National Union Catalog in advance to serve as a basis for con- ference deliberations. The Committee on the National Union Advance registrations should be made Catalog of the ALA Board on Resources to Dean Jesse H. Shera, School of Li- met at the Library of Congress on brary, Science, Western Reserve Uni- September 27, 1955, to advise the Li- versity, Cleveland 6, Ohio. The regis- brary administration on some of the tration fee is $10.00. problems of regional representation of library resources in the expanded Li- brary of Congress Catalog -Books : Authors, which, commencing January Special Materials and Services 1956, will include, on an experimental The handling and use of Special Ma- basis, a record of 1956 and later im- terials and Services" is featured in the prints reported to the National Union October 1955 issue of Library Trends. Catalog by the major North American SLA contributors are WALTERRIS- libraries. The committee recommended TOW, What About Maps? and ICKO that an attempt be made to secure a IBEN,The Place of the Newspaper. The wide geographic representation of li- remaining papers deal with prints, pic- brary holdings by listing up to two lo- tures and photographs; musical scores cations for titles in each of the nine and recordings; films in the library; regions delineated by the United States microfilm and microfacsimile publica- Bureau of the Census. A list of the ma- tions; pamphlets, broadsides, clippings jor research libraries which will be end posters; and manuscript collections. asked to contribute a record of their cataloging to the printed catalog was also approved. Globe Catalog * * * Plans are being made for the pub!i- Foreign Newspaper Microfilms cation of an international catalog of The Association of Research Libra- early globes by the Union Interna- ries is sponsoring a plan to begin Janu- tionale d'Histoire des Sciences, with ary 1956 which will provide for co- financial support by UNESCO. The cat- operative library access in microfilm alog of terrestrial and celestial globes form to approximately one hundred predating 1850 will be divided into sec- current foreign newspaper titles. Where tions, each devoted to the globes pro- positive microfilms are available from duced or held within a specific country. a newspaper publisher or from other The American Geographical Society sources, the plan will simply subscribe has undertaken to obtain the data need- to a copy for the joint use of subscrib- ed for the United States section of this ers. Where microfilm positive copies are catalog. The information needed is as not now available, the project will en- follows: title; author; engraver and deavor to acquire the original news- publisher; date; diameter; type of paper and have a negative and positive mounting; manuscript or printed; state microfilm copy made. The positives will of preservation. If photographs are all be deposited in a pool in the care of available of these old globes, copies the Midwest Inter-Library Center in would be gratefully received. Informa- Chicago and be loaned from there to tion should be sent to Ena L. Yonge, subscribing institutions. The plan is Map Curator, American Geographical open to any interested library.

NOVEMBER 1955 A list of one hundred foreign news- ert A. Day, Librarian-Editor, Institute paper titles proposed for microfilming of Microbiology, Rutgers University, has been prepared by a national com- New Brunswick, New Jersey. mittee of librarians and scholars and ia- t t. .. cludes many, but not all, of the titles Book on Philanthropy Available now included in the Harvard and MILC A few copies of Philanthropic Founda- newspaper microfilm projects. In ad- tions and Higher Education by Ernest dition it includes many titles from other V. Hollis, no longer available from the parts of the world not covered by any publisher (Columbia, 1938), are being existing microfilm project. offered by the author at $2.50 (list The first subscription year will be price, $3.50). Interested persons may 1956. If the plan is to be well under- contact Dr. Ernest V. Hollis, Chief of way by the beginning of 1956, it is in?- College Administration, Department of portant that enough subscriptions be Health, Education and Welfare, Office placed early to assure the success of of Education, Washington 25, D. C. the endeavor. For further information, write to * * * Herman H. Fussler, ARL Committee NOTES ON SLA MEMBERS on Foreign Newspapers, c/o the Uni- Margaret R. Bonnell, librarian of the versity of Chicago Library, Chicago 37, Metropolitan Life Insurance Company, Illinois. * rt t retired on August 29, 1955, after thirty- one years with the company. To Publish Bibliographies Miss Bonnell, a member of SLA Mapleton House plans to publish a since 1928, has been active in Associa- series of bibliographies on technical tion work. To mention a few of hnr and scientific subjects. Librarians who activities: She was editor of the "Events have such manuscripts available, or and Publications" column on SPECIAL who plan to compile such bibliogra- LIBRARIESfrom 1932-1938; chairman phies, are asked to communicate with of the Commerce Group, 1935-1936; Max Loeb, manager, Mapleton House, and chairman of the National Employ- 5412 16th Ave., Brooklyn, New York. ment Committee. 1936-1938. Miss Bonnell is at present organizing Books on Streptomycin Available a medical library for the Muhlenberg Hospital in Plainfield, New Jersey. The Institute of Microbiology of Rutgers University is offering copies of the following books for free distribu- The Cincinnafi Enquirer of Septem- tion to established libraries, hospitals, ber 10, 1955 published an account of and other institutions : the work of the Municipal Reference Streptomycin : Nature and Practical Bureau with an accompanying photo- Application. Edited by S. A. Waks- graph ef librarian Nellie Jane Kuhl- man. Williams and Wilkins Com- man who has been with the Bureau pany, 1949. since its beginning in 1928. Literature of Streptomycin. Edited by Characterized as City Hall's "special S. A. Waksman. Rutgers University library", the Bureau answers queries Press, 1952. 2nd edition. and problems of city officials and em- This offer is made possible by a ployees, as well as of inquiring citizens. special grant from the Rutgers Re- Mrs. Kuhlman, the only woman who search and Endowment Foundation, ai~d ranks as a department head in city the cooperation of the book publishers. service, attends the city manager's staff Requests should be addressed to Rob- meetings.

412 SPECIAL LIBRARIES LETTERS TO THE EDITOR British Information Services, 30 Rocke- In this morning's mail I had a letter feller Plaza, New York 20, N. Y., as from Miss Elsie Ray, secretary of the H.M.S.0.k official agents in this coun- Association of Technical Writers and try . . . the dollar price is $12.60 per Editors. She sent a copy of the TWE annum. Bulletin, and invited my attention to GEORGINAG. MADDISON the existence of the ATWE as a result Manager, Sales Section of her having read my paper, "On Technical Writing," in the September issue of SPECIALLIBRARIES. I am glad for this new contact; and it has come OBITUARIES about as a direct result of my contact LILLIANM. FOLEY,former librarian with SLA. of the Australian Reference Library in J. P. GRAY,M.D. New York, died in Sydney, Australia, Director, Special Medical Services on October 6, 1955. Parke, Davis & Co. Miss Foley joined the staff of the Commonwealth National Library in 1927, having previously served with We note your reference to the Brit- the Education Department of Victoria. ish Standard on the storage of micro- Before her transfer to the United States film on page 325 of the September is- in 1945, she was head cataloger and sue of SPECIALLIBRARIES. legislative reference officer in Canberra. It might be of interest and con- From 1945-1954 Miss Foley was in venience to your readers to know that charge of the Australian Reference Li- this standard may be obtained from brary in the office of the Australian the American Standards Association Consulate General in New York City. (price 55 cents), which represents the In 1953 she was awarded a Coronation British Standards Institution in this Medal in her capacity as New York country as sales agent for its publica- Liaison Officer of the Commonwealth tions. National Library. G. P. PAINE During her residence in this coun- Director of Public Relations try, Miss Foley was an active member American Standards Association of SLA's New York Chapter. ED. -The address of the American Standards Association is 70 East 45th Street, New York 17, N. Y. HENRYMARTYN FULLER, head of the Reference Department and research as- sociate of the Yale University Library, died on September 27, 1955. My attention has been drawn to the A graduate of Yale University, Mr. announcement in the October issue of Fuller received his M.S. in Library SPECIALLIBRARIES, page 357, of the Science from Columbia University in availability of the Department of Scien- 1950. Before joining the Yale Library tific and Industrial Research's Trans- staff in 1937, he was an instructor in lated Contents List of Russian Period- mathematics and English at Manlius icals. I notice that the source given is School. From 1941 to 1946 he served Her Majesty's Stationery Office, London, in the U. S. Army. and it occurs to us that vour readers may like to know that subscriptions to Mr. Fuller was a member of SLA's this List may be placed through the Connecticut Chapter.

NOVEMBER 1955 413 NEW SERIAL PUBLICATIONS experts on the theoretical and prac- The following titles are published by tical aspects of productivity measure- the Organisation for European Eco- ment; problems at the international nomic Co-operation and are available and plant level; and reviews of recent from the OEEC Mission, 2002 P Street, publications, bibliography, comparative N.W., Room 600, Washington 6, D. C.: studies on productivity, etc. Subscrip- BULLETINOF GENERALSTATISTICS tion, $1.50 a year; single copies, 50 This bi-monthly publication presents cents. comparable statistical data available for all OEEC countries, the United States ESSENTIALBOOKS and Canada on industrial production, The purpose of this bi-monthly pub- population and manpower, foreign lication is "to announce and describe, trade, as well as prices and finance. concisely and factually, books on sub- Subscription, $9.00 a year; single copies, jects of interest to scholars, libraries, $1.50. the various professions, and other read- ers with serious interests." The books listed will include the publications of most American university presses and Four regular series are published. other scholarly institutions, the publi- Series I provides monthly information cations of Oxford University Press, and on foreign trade by geographical areas, those books of British origin for which including figures on trade of the ster- Essential Books is the publisher in the ling and European Payments Union United States. Publication dates are areas, on terms of trade, price indices, February, April, June, October and De- etc. Subscription, $9.00 a year; single cember, on the first day of the month. copies, 75 cents. Subscription, $1.00 a year; single copies, Series II is a quarterly publication 25 cents. and shows figures on foreign trade by Essential Books is published by Es- products and geographical areas with sential Books, Inc. (a subsidiary of OX- imports and exports broken down by ford University Press), 16-00 Pollitt geographical regions and classified ac- Drive, Fair Lawn, New Jersey. cording to large categories of products. Subscription, $4.00 a year; single copies, MOUSAION $1.00. Each issue of this journal, founded Series ZII provides quarterly infor- by the newly established Department mation on foreign trade for selected of Librarianship at the University of commodities; e.g., mechanical wood- South Africa, will be devoted to a sin- pulp, linters, newsprint, pig iron, trac- gle study. The subjects to be covered tors, etc. Subscription, $4.00 a year; include most aspects of the theory and single copies, $1.00. history of librarianship and bibliogra- Series IV appears half-yearly with phy. The issue may be published in figures on foreign trade by commodity English, French, German, Italian, or and country of origin and destination Spanish, and will contain a bibliogra- for each Member country of the OEEC. phy and reviews of publications. Schools, Subscription, $2.50 a year; single copies, research and documentation centers, $1.00. and other journals will receive the pub- PRODUCTIVITYMEASUREMENT REVIEW lication free of charge. A limited num- This quarterly is published by the ber of copies will be available for sale European Productivity Agency, a branch at about 50 cents (3s.) per copy, from of the OEEC. The publication will pre- Mousaion, c/o 181 East Avenue, Pre- sent the contributions of international toria. South Africa.

SPECIAL LIBRARIES Off the Press . . .

Information furnished the editorial office on new publications is not always complete. Omission of a price does not necessarily indicate that the publication is free.

Directories and Yearbook the firms that manufacture or market them. The volume includes indexes to cable ad- AMERICAN ARCHITECTS' DIRECTORY. Edited dresses, advertisers and headings in the Trades by Dr. George S. Koyl. New York: Bowker, Section. 1955. 700p. $20. (Pre-publication price, $18.) THE MUNICIPALYEAR BOOK 1955. The au- thoritative r6sum6 of activities and statis- Contains biographical data on some 11,000 architects. Appendix includes articles, mis- tical data of American cities. Edited by cellaneous information, and a list of Schools Clarence E. Ridley and others. Chicago: of Architecture. International City Managers' Association (1313 E. 60th Street) 1955. 588p. $10. The 22nd annual volume of this reference ASLIB MEMBERSHIP1954. Aslib Proceedings, work contains 21 major tables with informa- Vol. 6, No. 1, 1954. London: Aslib (4 tion on the personnel, finances, governmental Palace Gate) 1955. 68p. data, and activities of cities in the United Includes an alphabetical list and a classified States. index to corporate members. 1954 ANNUALREVIEW OF UNITED NATIONS AFFAIRS. Edited by Clyde Eagleton and BRITISH UNION-CATALOGUEOF PERIODICALS. others. New York: New York University A Record of the Periodicals of the World, Press (distributed by Oceana Publications) from the Seventeenth Century to the Pres- 1955. 253p. $4.50. ent Day, in British Libraries. 4 Volumes. The sixth annual volume is a departure from Edited by James D. Stewart and others. previous volumes and is a first attempt to New York: Academic Press, 1955. App. analyze and evaluate what has taken place in 3600p. $32.20 per volume. (Pre-publication the UN during 1954, rather than a record of price, $26.20 per volume, if order for 4- speeches made by UN officials. volume set is placed by December 31, 1955.) Volume I, covering letters A-C, will VOCATIONALTRAINING DIRECTORY OF THE be published in October 1955. UNITED STATES. A compilation of about Includes particulars of over 140,000 titles 3,800 Private and 600 Public Non-degree contained in 440 libraries. Complete publica- Schools, Offering over 300 Semi-profession- tion expected in two and one-half years. al, Technical, and Trade Courses. Compiled by Nathan M. Cohen. 2nd ed. rev. Wash- ington, D. C.: Nathan M. Cohen (1434 DIRECTORYOF FLORIDAINDUSTRIES. 1954- Harvard Street, N.W.) 1955. 191p. Paper, 1955 edition. Jacksonville, Florida: Florida $2.95. State Chamber of Commerce, 1955. $4. A directory of Florida manufacturers, pro- THE WORLDOF LEARNING1955. Sixth Edi- cessors, miners, packers and shippers, and tion. London: Europa Publications, 1955. utilities. Includes statistics, tax facts, and 1026p. $17.50. other useful data. A supplement which brings A useful guide to the educational, scientific listings up to date as of July 1, 1955 is fur- and cultural institutions throughout the world nished to each purchaser. arranged in alphabetical order of countries. Includes useful reference data, a section on UNESCO, and an Index of Institutions. MARCONI'S INTERNATIONALREGISTER 1955. New York and Telegraphic Cable & Radio YEARBOOKOF ANTHROPOLOGY1955. Vol. 1. Registrations (280 Broadway) 1955. 1327p. Edited by William L. Thomas, Jr. New $20. York: Wenner-Gren Foundation for Anthro- The principal firms of the world are listed in pological Research (14 E. 71st Street) (1) an Alphabetical Section with their postal 1955. 836p. and cable addresses and pertinent business This is the first of a new annual series of data; and (2) a Classified Trades Section publications. Summarizes recent achievements and Buyers' Guide with an alphabetical ar- through articles of a wide scope. Includes rangement of products under which are listed bibliographies and other useful reference data.

NOVEMBER 1955 Library Miscellanea ELECTRONICDATA PROCESSINGIN INDUSTRY. A Case Book of Management Experience. CLASSIFICATIONFOR MEDICALLITERATURE. By Special Report No. 3. Edited by M. J. Eileen R. Cunningham, with the collabora- Dooher. New York: American Management tion of Eleanor G. Steinke. 4th ed. rev. Association (330 W. 42nd St.) 1955. 275p. Nashville, Tenn.: Vanderbilt University 57.75. Press, 1955. 164p. Paper, $2.75. Most of the material in this special report Revised to meet advances in modern medicine has been adapted from the papers and supple- and medical terminology. mentary material prepared for AMA's Special THE DEVELOPMENTOF REFERENCESERVICES Electronics Conference held in the winter of THROUGHACADEMIC TRADITION, PUBLIC 1955. LIBRARYPRACTICE AND SPECIALLIBRARIAN- SHIP. ACRL Monograph No. 14. By Samuel FORESTRYHANDBOOK. Edited for the Society Rothstein. Chicago: Association of College of American Foresters by Reginald D. and Reference Libraries, 1955. 125p. Cloth, Forbes. New York: Ronald Press, 1955. $3.25; Paper, $2.75. 2349p. $15. The author examines the activities of major A reference work designed for the use of all American research libraries in order to trace who have a professional or commercial inter- the growth of reference services from their est in the forest lands and crops of North first beginnings more than one hundred years America. Includes information useful in al- ago. The book presents a new perspective to lied specializations such as watershed man- reference work and should be of interest not agement, forest recreation, forest wildlife man- only to reference librarians, but to all who agement, and forest range management. are concerned with public, university, college, FRENCH-ENGLISHTRANSLATION GUIDE FOR and special library work. RIVERAND HARBORENGINEERING. By Rob- THE HOOVERLIBRARY COLLECTION ON GER- ert S. Rowe. Princeton, N. J.: Princeton MANY. Collection Survey, No. 2. by Hilde- University (Dept. of Civil Engineering, garde R. Boeninger. Stanford, Calif.: Stan- Rivers and Harbors Section) 1954. 90p. ford University Press, 1955. 56p. One in a series of bilingual translation guides A survey of the library's materials on Ger- for River and Harbor Engineering. There are many, covering a time span from 1871 to the also available from the Rivers and Harbors present. Section, the GERMAN-ENGLISHand the RUS- SIAN-ENGLISHeditions. PLANNINGA LIBRARYBUILDING. Edited by GLOSSARYOF SELECTED GEOLOGIC TERMS Hoyt R. Galvin and Kathryn Devereaux. with Special Reference to Their Use in Chicago: American Library Association, Engineering. (Colorado Scientific Society 1955. 112p. Paper, $3. Proceedings Vol. 16.) By Wm. Lee Stokes The volume constitutes the Proceedings of and David J. Varnes. Denver: Colorado the Library Buildings Preconference Institute Scientific Society, 1955. 165p. Cloth, $3.50; at St Paul, June 1954. It serves as a guide for paper, $2.75. librarians and architects working together. Intended to provide civil engineers and spe- Includes material on planning and equipping cialists in related fields with a compact glos- a library building; cost figures on recently sary of terms found in the speech and writ- constructed buildings; models and plans; ings of geologists. It is a technical rather equipment and maintenance, etc. than a popular glossary.

Miscellaneous INDEXTO THE BUILDINGLAWS OF THE CITY OF NEW YORK. Prepared by Frieda W. THE BUSINESSMAN'SGUIDE TO GOVERNMENT Chait. New York: Record Press, 1955. 103p. INFORMATIONAND ADVICE. Edited by Sher- $2. man S. Cohen. Washington, D. C.: Ameri- The Index now makes readily available the can Association for Public Information, information in this widely used reference Education & Research (1010 Vermont Ave., work. Part I includes a Subject Index; Part 11, N.W.) 1955. 100p. $2. a Department and Statute Index. This useful handbook includes a digest of the services and activities of the principal federal LEICA MANUALAND DATA BOOK. Edited by agencies and departments; an annotated bibli- Willard D. Morgan and others. New York: ography of important government publications Morgan & Lester, 1955. 456p. $6. in the various fields of specialization of in- Covers the techniques of a great variety of terest to businessmen; and a directory of key basic applications. Includes a section of Tables personnel responsible for the compilation and and Formulas organized to give easy access publication of economic and business data. to practical facts and data.

SPECIAL LIBRARIES CLASSIFIED ADVERTISING Positions open and wanted-50 cents per line; minimum charge $1.50. Copy must be received by 10th of month preceding month of publication. Address Exerutive Secretary, Special Libraries Association, 31 E. 10 St., New York 3, N. Y. medical librarian needed for POSITIONS OPEN "the hospital of ideas" personnel manager HOSPITAL LIBRARIAN for one-man Med- ical-Nursing Library of 2500 volumes. L.S. the university of texas preferred. Salary open. Position open Decem- m. d. anderson hospital ber 2, 1955. Apply, Superintendent, Deaconess and tumor institute Hospital, 3245 East Jefferson, Detroit 7, texas medical center houston, texas Michigan.

RESEARCH LIBRARIAN CHEMISTRY LIBRARIAN

Wanted young man or woman for an exten- For January 1, 1956, Appointment. sive and expanding technical library. Prefer Salary commensurate with qualifications a person with a B.S. degree in chemistry or and experience. bio-chemistry and preferably with a reading knowledge of German. Graduate library degree required.

Address Director of Research APPLY to R. J. REYNOLDS TOBACCO CO. J. H. Moriarty, Dir., Purdua Univ. Libraries Lafayette, Indiana Winston-Salem, N. C.

TECHNICAL LIBRARIAN Assistant Librarian - Cataloger Young woman with college degree in For technical - general library in physical sciences and training and/or metal company. L.S. degree or experience in library science needed for equivalent experience, some train- one-man industrial library. Pleasant ing or undergraduate study in sci- ence, reading knowledge of German, working conditions, 5-day, 40-hour week. abstracting and bibliographic ex- liberal benefit plans. Salary open. Send perience desirable. resume of qualifications to Technical Director, Neville Chemical Company, Salary commensurate with expe- rience. Excellent benefits; pleasant Pittsburgh 25, Pa. working conditions. Write giving full particulars re- garding personal history, work ex- perience and salary requirements. FOR Please include telephone number. Special Library Service SUBSCRIPTIONS! lover 20 Thousand Titles) Attention: Gilbert E. Wermert, Personnel BACK NUMBERS! (over 3 Million in Stock) THE AMERICAN METAL CO., PUBLICATIONS! LTD. (over 100 Reierence Books) TRY 61 BROADWAY F. W. FAXON CO., INC. NEW YORK 6, NEW YORK 83-91 Francis Street Boston 15, Mass. Continuous Library Service Since 1886

PLEASE MENTION SPECIAL LlBRARiES WHEN ANSWERING ADVERTISEMENTS NOVEMBER 1955 417 A S L I B New and Forthcoming Publications

Handbook of Special Librarianship and Information Work A manual containing thirteen chapters by specialist authors, under the editorship of W. Ashworth, B.Sc., F.L.A. 1955. 50s. (40s. to Aslib members)

Index to Theses Accepted for Higher Degrees in the Universities of Great Britain and Ireland A complete list of theses titles, with authors' name, university and degree, arranged under subject headings. Vol. I, 1950-1951 Vol. 11, 1951-1952 Each volume 25s. (21s. to Aslib member#)

Treatment of Special Material in Libraries A revised and enlarged edition of Cataloguing, arrangement and filing of special material in special libraries, by the same author, published by Aslib in 1950. 1955 12s. 6d. (10s. 6d. to Aslib members)

A S L I6, 4 Palace Gate, London, W.8.. England.

THE BLETGHER -fMHORS GOII1PAIISI Printers and Publishers

FIFTH FLOOR . . . REA BUILDING 704 SECOND AVENUE PITTSBURGH 19, PENNA.

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS 418 SPECIAL LIBRARIES 11 NOW AVAZLABLE- 11 ENCYCLOPEDIA OF PHYSICS HANDBUCH DER PHYSIK Edited by S. Fliigge, Marburg With contributions in English, French and German. I / To be complete in 54 volumes. Vol. 2-Mathematical Methods I1 - Subscription price $16.76 List price $20.94 Vol. 7, part 1- Crystal Physics - Subscription price $23.32 List price $29.15 (Subscription prices for these two volumes are now available only on orders for the complete set) To appear in December: vol. 33 - Electron and Ion Optics - Subscription price ...... $23.32 Price after publication . . . . $29.15 To appear early in 1956: vol. 47 - Geophysics I; vols. 21, 22 -Discharge in Gases All volumes are available separately and, if ordered before publication, can li be obtained at subscription prices. Detailed prospectus on request. II STECHERT .HAFNER, INC. FOUNDED IN NEW YORK 1872 The World's Leading International Booksellers 31 EAST~OTH STREET, NEW YORK 3, N. Y.

Il SPECIAL LIBRARIES ASSOCIATION ll announces the publication of a new serial II TRANSLATION MONTHLY A monthly list of translations received by the SLA Translation Pool at The John Crerar Library in Chicago. Arranged alphabetically by author with a semi-annual author index. Subscriptions will be accepted only for calendar years. The first 1 issue will be January-October 1955, Volume 1, Numbers 1-10. Number 11 will be published in November 1955 and Number 12 in December 1955. Subscription rate - $5.00 per year. Send your check and order for 1955, Volume 1, to SLA TRANSLATION POOL The John Crerar Library 86 E. Randolph Street Chicago 1, Illinois I1 Checks should be made payable to SLA TRANSLATION MONTHLY I' - PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS NOVEMBER 1955 4 19 2 new Bowker directories for Libraries

NOW READY! AMERICAN MEN OF SCIENCE Volume 11: THE BIOLOGICAL SCIENCES A Science Press Publication edited by Jaques Cattell

Make sure your library offers the latest data on the scientists of today. Order your copy of AMERICAN MEN OF SCIENCE, Volume 11, which offers reliable, comprehensive, biographical information on 25,000 biolo- gists - including their addresses, places of business, specialties, education. and professional affiliations. The new edition covers almost all conceivable branches of biology, including anatomy, bacteriology, botany, embryology, endocrinology, genetics, medical research, mental diseases, neurology, nutrition, ophthalmology, pathology, pharmacy, physiology, public health, roentgenology, surgery, veterinary medicine, zoology. And the new AMERICAN MEN OF SCIENCE is 50% bigger in most categories than the last (1949) edition. Take advantage of this expanded coverage and order your copy today! $20 net p.p.

At last - in unswer to (1 long felt need AMERICAN ARCHITECTS' DIRECTORY published under the sponsorship of the AMERlCAN lNST1TUTE OF ARCHlTECTS Every library will want for its reference department this new and authori- tative "who's who" - the first of its kind ever published! Its coverage of the field is ten times greater than that of any other biographical directory. for it includes virtually crll U. S. architects. Data includes, when submitted, architect's home and business addresses, outstanding architectural achieve- ments, positions held, education, states in which he is registered, etc., and covers the membership of The American institute of Architects and other architects deemed likely to be inquired after. Geographical cross-index to all names; special data on the AIA organization. Edited by George S. Koyl, FAIA. Ready in December. Order your copies at the special pre-pub. price of $18 net p.p.! $20 net p.p. after publication. Emerson Greenuwuy, Director, The Free Public Library of Philadelphia, reports : "We are unanimous in believing that such a publication would be most useful to librarians and would fill a long-felt need in art reference work."

R. R. Bowker Company, 62 W. 45th, New York 36

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS 420 SPECIAL LIBRARIES The new look in libraries is strikingly exemslified in Cincinnati's new $3,250,000steel-and-glass structure. Librarian: Carl Vitz. Architect : Frederick W. Garber & Associates. General Contri~ctor: Frank E. Moser & Son.

CHOSEN FOR ANOTHER DISTINGUISHED AMERICAN LIBRARY- VMP BOOKSTACKS AND LIBRARY EQUIPMENT

Whatever the need in library equip- ment, VIIP can fill it. Shelves, stacks, desks, lights-even coliveyors-are only a few of the marly products made by VMP specifically for library use. VMP hells you plan. In the earliest stages of planning, VMP's Library Plan- ning Service can be of special help to architect or owner. With years of specialized experience behind them, VRIP's skilled engineers can help settle sricll basic questions as whether to have mnlti-tier or free-standing bookshelves. With VMP's technical aid, needless duplicatiori of development work is avoicletl. Thus, over-all construction costs are pared. Multi-tier, top braced stack in Cincinnati's new library is pictured here before books Catalog 011 request. We will gladly send a were placed on the shelves. This type of stack is fastened to the floor, and has channel 7-page folder wit11 details and specifica- members across the top of the columns to tions on VMP library bookstack equip- assure rigidity. ment. Address inquiries to Dept. SL-11.

ginia

ORANGE, VIRGINIA Subsidiary of Chesapeake Induslrier, Inc.

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS That's what one enthusiastic librarian calls it.. ."a marvel of scientific indexing." It's more than that. The New York Times Index is the only service that classifies and summarizes the news alphabetically according to subjects, persons and organizations. It gives you a day by day history of the world in all its branches of activity-government, politics, economics, science, military affairs, agriculture, religion, the fine arts, etc. If you are thinking "that's for me", why not have us send you The Index regularly? Twice-a-month, you'll get a magazine-size book containing over 20,000 references to recent events. Each reference is dated to show when the full story appeared in The New York Times, or when the event may have been covered by other news sources. What is more, each issue of The Index carries thousands of news s?tmmarie.s, and they often come up with it11 the facts you need. Yet The New York Times Index is not expensive. A whole year's service- 24 issues-costs only $35. And for only $15 more ($50 in all) you can have your subscription include a copy of the 1954 Annual Volume, published last May. But don't delay-only a few copies are left. Once you have put The New York Times Index to work in your library, you'll never want to be without it. Send your order in today.

THE NEW YORK TIMES INDEX 229 West 43rd Street, New York 36, N. Y.

PLEASE MENTION SPECIAL LIBRARIES WHEN ANSWERING ADVERTISEMENTS