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PART-A Project Implementation Unit, Mahalir Thittam, Thanjavur District

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PART-A Project Implementation Unit, Mahalir Thittam, Thanjavur District TAMILNADU CORPORATION DEVELOPMENT OF WOMEN LTD., Scheme : Tamilnadu State Rural Livelihoods Mission Scheme 2013-14 Name of Work : Supply and Installation of Panchayat Information Board of Size 4’ X 6’ for the TNSRLM Thanjavur, Orathanadu, Thiruvidaimarudur & Pattukkottai blocks Village Panchayat for the Year 2013-14 in Thanjavur District PART-A TECHNICAL BID (ENVELOPE – A) DATE OF TENDER: 10.10.2013 Project Implementation Unit, Mahalir Thittam, Thanjavur District TAMILNADU CORPORATION FOR DEVELOPMENT OF WOMEN LTD., Project Implementation unit - Thanjavur District Tender Notice Rc.No. 1136/2013/M.T3 dated 20.08.2013 SUPPLY CUM INSTALLATION OF SCHEME INFORMATION BOARD TNSRLM 2013-14 FORM OF CONTRACT: ITEM RATE 1. For and on behalf of the Governor of Tamil Nadu, the Project Offiicer, Mahalir Thittam, Thanjavur District invites bids for the Supply and Installation of Panchayat Information Board of Size 4’X 6’ for the TNSRLM Thanjavur, Orathanadu , Thiruvidaimarudur and Pattukkottai Blocks Village Panchayats for the year 2013- 14 in Thanjavur District to a package value of Rs.31.50 lakhs 2. 3. Bid documents for the package in English may be purchased by interested bidders on submission of written application accompanied by a Demand Draft drawn on any nationalised/scheduled bank in favour of Project Officer, Mahalir Thittam, Thanjavur District on any working day between 10.00 hours and 17.45 hours from 10.09.2013 to 09.10.2013. 4. Cost of bid document per package is Rs.1000/- + Rs.42/- (VAT). Two separate DDs for the cost of document and VAT for each package should be enclosed. 5. The bid documents can also be downloaded free of cost from www.tenders.tn.gov.in 6. Amount of Earnest Money Deposit will be Rs. 31,500/- 7. Period of contract is 3 months. 8. Any additional/further details and conditions related to these works can be had from the office of the Project Officer, Mahalir Thittam, Thanjavur district. 9. Important dates: Last date and time for purchase of bid documents in Mahalir 09/10/2013 at 17.45 hrs. Thittam office Last date and time for submission of bid documents in Mahalir 10/10/2013 at 15.00 hrs. Thittam office Date and time of opening of technical bid in Mahalir Thittam 10/10/2013 at 16.00 hrs. office 10. Other details can be seen in the bid documents. Project Officer, Mahalir Thittam, Thanjavur Bidders Signature with Seal. 2 Tender ref: Rc.No.1136/2013/M.T.3 dt.: 20/08/2013 TNSRLM Scheme Tender Document and Schedule Supply and Installation of Panchayat Name of the Work : Information Board of Size 4’ X 6’ for the TNSRLM Thanjavur, Orathanadu, Thiruvidaimarudur & Pattukkottai block Village Panchayats for the Year 2013-14 in Thanjavur District Advertised on : 04.09.2013 Last date for Upto 3.00 PM on submission of : 10.10.2013 Tender Project Implementation Unit, Mahalir Thittam, Thanjavur District Bidders Signature with Seal. 3 PART – A TECHNICAL BID: 1) PREAMBLE OF TENDER (Contract for supply and installation of Information Boards) The Government of Tamil Nadu have ordered to implement TNSRLM Scheme in the Thanjavur, Orathanadu, Thiruvidaimarudur and Pattukkottai blocks Village Panchayats for the year 2013-14. It is proposed to procure, supply and install Information Boards to the TNSRLM Thanjavur, Orathanadu, Thiruvidaimarudur and Pattukkottai blocks Village Panchayats for the year 2013-14. 2) CHECK LIST BIDDER TO FILL IN THE CHECK LIST GIVEN BELOW (State YES/NO for each item) 1. Whether the Technical Bid and Price Bid are submitted in separate Yes/ envelopes and both the covers enclosed in a common envelope. No 2. Whether Technical bid in Envelope A contains: a) Specifications of Information Board as per Annexure - II along with the consent to supply the materials as per the specifications. b) Number of Village Panchayats and Habitations for which Boards are to be supplied by the bidder in the package – Annexure III c) Letter of Authorisation for signing the Tender document.- Annexure – IV d) Details to be furnished by the bidder – Annexure V 3 Whether the price bid in Envelope - B contains: Filled up and signed Price Bid documents in the prescribed format in full, with price details. Note: Please ensure that all the relevant boxes are marked YES/NO against each column . Important Note : Bidders must ensure that all the required documents indicated in the tender document are submitted without fail. Bids received without supporting documents for the various requirements mentioned in the tender document are liable to be rejected at the initial stage itself. Bidders Signature with Seal. 4 3. SALIENT FEATURES OF THE TENDER Contract for Supply and Installation of scheme Information Boards 1 Tender inviting The Project Officer, Authority, Designation Mahalir Thittam, and Address Thanjavur District. 2 Supply and Installation of Panchayat Information Board of Size 4’ X 6’ for the TNSRLM Thanjavur Orathanadu, a)Name of the Work Thiruvidaimarudur and Pattukkottai village Panchayats for the Year 2013-14 in Thanjavur District b)Tender reference Rc.No. 1136 / 2013 / M.T3 dt.: 20.08.2013 List of TNSRLM Four blocks Village Panchayats for which c)Place of Delivery supplies have to be made is furnished in Annexure-I The Rates shall be valid for one year from the date of d)Rate Contract Period execution of agreement. 3 Tender documents On all working days from 10.09.2013 to 09.10.2013 availability place and (upto5.45pm) from the address mentioned in (1). due date for obtaining Alternatively, Tender documents can be downloaded from the tender designated website www.tenders.tn.gov.in free of cost. Cost of Tender Rs.1000 /- +Rs.42/- (VAT) in two separate D.D’s. Document 4 Rs. 31,500/- (Rupees Thirty one Thousand and five Hundred Earnest Money Deposit only) Demand Draft in the name of the Project Officer, Mahalir (EMD) Thittam, Thanjavur District. 5 Date, Time and Place of Up to 3.00 PM on 10.10.2013 (as per office clock) at the Submission of Tender address mentioned in (1) 6 Date, Time and Place of At 4.00 P.M on 10.10.2013 (as per office clock) at Mahalir opening of Technical Thittam, Thanjavur District. Bid Bidders Signature with Seal. 5 8 Other important criteria specified by the Tender Inviting Authority: a). Eligibility Criteria: 1. The bidder should be a supplier in Steel Information Boards/Name Boards/ for the last five years . Details of the old TNGST number or equivalent, new VAT – Tax Identification Number (TIN), Central Sales Tax No. and Income Tax PAN No. should be furnished by the bidder, along with self-attested copies of each of the certificates. 2. The total turn over of the Supplier / dealer should be a minimum of Rs.20 Lakhs per year in each of the last 3 financial years . For the proof of turn over, copies of sales tax/income tax assessment orders for the past 3 years attested by a Chartered Accountant or sales tax/income tax Annual returns attested by the Chartered Accountant filed for the last 3 financial years should be enclosed. 3. Each bidder should quote a minimum of 60% of the total number of Information Board of the package to be eligible for the bidding process. b) Two cover System will be followed and the Bidders are required to submit Technical bid and Price bid in separate covers and both of these covers should be enclosed in another separate cover. c). The successful bidder should furnish security deposit of 3% (three per cent) of the contract value (including value of EMD) before executing the agreement. d). Special Conditions 1. The bidders should exhibit samples of the following at the time of opening of Technical bids at the Project Implementation Unit , Mahalir Thittam, Thanjavur a) Sample of Panchayat Information Board of size 4’ x6’ 2. Guarantee for one year against corrosion of the iron members and lettering in the vinyl sheets should be agreed upon by the contractor. 3. If any sub-standard materials are supplied, they should be replaced at bidder’s own cost within 15 days . Likewise, if any materials are received in damaged condition, they will have to be replaced by the bidder at his own cost. Payment for the supply of Information Board / Work Details Board will be made only at the Project Implementation Unit, Mahalir Thittam, Officer, after supply and Installation of Information Board is fully completed in a Village Panchayat and after the Certificate of the completion of supply and Installation of Information Board is furnished by Block Engineer and countersigned by BDO (Village Panchayat). If the supply and Installation of Information Board for a particular Village Panchayat is not fully completed, no part payment will be made for that Village Panchayat. 4. GENERAL INSTRUCTIONS • The Bidders are requested to examine the instructions, terms & conditions and specifications given in the Tender. Failure to furnish all or any of required information in every respect will be at the Bidder's risk and may result in the rejection of their bid. Bidders Signature with Seal. 6 Clarifications in the Tender 1. A prospective Bidder requiring any clarification in the Tender may address the Tender Inviting Authority by letter or by Fax. The Project Officer, Mahalir Thittam, Thanjavur will respond in writing to any request for clarification in the Tender. 2. A pre-bid meeting will be held for addressing the clarifications of the Bidders on the date and time mentioned in the Tender. The Bidders are requested to participate in the pre-bid meeting and get the clarifications. 3. Any offer made in response to this tender when accepted by Project Officer, Mahalir Thittam, Thanjavur District will constitute a contract between the parties.
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