TAMILNADU CORPORATION DEVELOPMENT OF WOMEN LTD.,

Scheme : Tamilnadu State Rural Livelihoods Mission Scheme 2013-14

Name of Work : Supply and Installation of Panchayat Information Board of Size 4’ X 6’ for the TNSRLM , Orathanadu, Thiruvidaimarudur & blocks Village Panchayat for the Year 2013-14 in

PART-A TECHNICAL BID (ENVELOPE – A)

DATE OF TENDER: 10.10.2013

Project Implementation Unit, Mahalir Thittam, Thanjavur District

TAMILNADU CORPORATION FOR DEVELOPMENT OF WOMEN LTD., Project Implementation unit - Thanjavur District

Tender Notice Rc.No. 1136/2013/M.T3 dated 20.08.2013

SUPPLY CUM INSTALLATION OF SCHEME INFORMATION BOARD TNSRLM 2013-14

FORM OF CONTRACT: ITEM RATE

1. For and on behalf of the Governor of , the Project Offiicer, Mahalir Thittam, Thanjavur District invites bids for the Supply and Installation of Panchayat Information Board of Size 4’X 6’ for the TNSRLM Thanjavur, Orathanadu , Thiruvidaimarudur and Pattukkottai Blocks Village Panchayats for the year 2013- 14 in Thanjavur District to a package value of Rs.31.50 lakhs 2. 3. Bid documents for the package in English may be purchased by interested bidders on submission of written application accompanied by a Demand Draft drawn on any nationalised/scheduled bank in favour of Project Officer, Mahalir Thittam, Thanjavur District on any working day between 10.00 hours and 17.45 hours from 10.09.2013 to 09.10.2013. 4. Cost of bid document per package is Rs.1000/- + Rs.42/- (VAT). Two separate DDs for the cost of document and VAT for each package should be enclosed. 5. The bid documents can also be downloaded free of cost from www.tenders.tn.gov.in 6. Amount of Earnest Money Deposit will be Rs. 31,500/- 7. Period of contract is 3 months. 8. Any additional/further details and conditions related to these works can be had from the office of the Project Officer, Mahalir Thittam, Thanjavur district. 9. Important dates:

Last date and time for purchase of bid documents in Mahalir 09/10/2013 at 17.45 hrs. Thittam office Last date and time for submission of bid documents in Mahalir 10/10/2013 at 15.00 hrs. Thittam office Date and time of opening of technical bid in Mahalir Thittam 10/10/2013 at 16.00 hrs. office

10. Other details can be seen in the bid documents.

Project Officer, Mahalir Thittam, Thanjavur

Bidders Signature with Seal. 2

Tender ref: Rc.No.1136/2013/M.T.3 dt.: 20/08/2013

TNSRLM Scheme Tender Document and Schedule

Supply and Installation of Panchayat Name of the Work : Information Board of Size 4’ X 6’ for the TNSRLM Thanjavur, Orathanadu, Thiruvidaimarudur & Pattukkottai block Village Panchayats for the Year 2013-14 in Thanjavur District

Advertised on : 04.09.2013

Last date for Upto 3.00 PM on submission of : 10.10.2013 Tender

Project Implementation Unit, Mahalir Thittam, Thanjavur District

Bidders Signature with Seal. 3

PART – A

TECHNICAL BID:

1) PREAMBLE OF TENDER (Contract for supply and installation of Information Boards)

The Government of Tamil Nadu have ordered to implement TNSRLM Scheme in the Thanjavur, Orathanadu, Thiruvidaimarudur and Pattukkottai blocks Village Panchayats for the year 2013-14. It is proposed to procure, supply and install Information Boards to the TNSRLM Thanjavur, Orathanadu, Thiruvidaimarudur and Pattukkottai blocks Village Panchayats for the year 2013-14. 2) CHECK LIST BIDDER TO FILL IN THE CHECK LIST GIVEN BELOW (State YES/NO for each item)

1. Whether the Technical Bid and Price Bid are submitted in separate Yes/ envelopes and both the covers enclosed in a common envelope. No 2. Whether Technical bid in Envelope A contains:

a) Specifications of Information Board as per Annexure - II along with the consent to supply the materials as per the specifications.

b) Number of Village Panchayats and Habitations for which Boards are to be supplied by the bidder in the package – Annexure III

c) Letter of Authorisation for signing the Tender document.- Annexure – IV d) Details to be furnished by the bidder – Annexure V 3 Whether the price bid in Envelope - B contains: Filled up and signed Price Bid documents in the prescribed format in full, with price details.

Note: Please ensure that all the relevant boxes are marked YES/NO against each column .

Important Note : Bidders must ensure that all the required documents indicated in the tender document are submitted without fail. Bids received without supporting documents for the various requirements mentioned in the tender document are liable to be rejected at the initial stage itself.

Bidders Signature with Seal. 4

3. SALIENT FEATURES OF THE TENDER

Contract for Supply and Installation of scheme Information Boards

1 Tender inviting The Project Officer, Authority, Designation Mahalir Thittam, and Address Thanjavur District.

2 Supply and Installation of Panchayat Information Board of Size 4’ X 6’ for the TNSRLM Thanjavur Orathanadu, a)Name of the Work Thiruvidaimarudur and Pattukkottai village Panchayats for the Year 2013-14 in Thanjavur District

b)Tender reference Rc.No. 1136 / 2013 / M.T3 dt.: 20.08.2013

List of TNSRLM Four blocks Village Panchayats for which c)Place of Delivery supplies have to be made is furnished in Annexure-I

The Rates shall be valid for one year from the date of d)Rate Contract Period execution of agreement.

3 Tender documents On all working days from 10.09.2013 to 09.10.2013 availability place and (upto5.45pm) from the address mentioned in (1). due date for obtaining Alternatively, Tender documents can be downloaded from the tender designated website www.tenders.tn.gov.in free of cost.

Cost of Tender Rs.1000 /- +Rs.42/- (VAT) in two separate D.D’s. Document 4 Rs. 31,500/- (Rupees Thirty one Thousand and five Hundred Earnest Money Deposit only) Demand Draft in the name of the Project Officer, Mahalir (EMD) Thittam, Thanjavur District. 5 Date, Time and Place of Up to 3.00 PM on 10.10.2013 (as per office clock) at the Submission of Tender address mentioned in (1)

6 Date, Time and Place of At 4.00 P.M on 10.10.2013 (as per office clock) at Mahalir opening of Technical Thittam, Thanjavur District. Bid

Bidders Signature with Seal. 5

8 Other important criteria specified by the Tender Inviting Authority: a). Eligibility Criteria:

1. The bidder should be a supplier in Steel Information Boards/Name Boards/ for the last five years . Details of the old TNGST number or equivalent, new VAT – Tax Identification Number (TIN), Central Sales Tax No. and Income Tax PAN No. should be furnished by the bidder, along with self-attested copies of each of the certificates. 2. The total turn over of the Supplier / dealer should be a minimum of Rs.20 Lakhs per year in each of the last 3 financial years . For the proof of turn over, copies of sales tax/income tax assessment orders for the past 3 years attested by a Chartered Accountant or sales tax/income tax Annual returns attested by the Chartered Accountant filed for the last 3 financial years should be enclosed. 3. Each bidder should quote a minimum of 60% of the total number of Information Board of the package to be eligible for the bidding process.

b) Two cover System will be followed and the Bidders are required to submit Technical bid and Price bid in separate covers and both of these covers should be enclosed in another separate cover.

c). The successful bidder should furnish security deposit of 3% (three per cent) of the contract value (including value of EMD) before executing the agreement.

d). Special Conditions 1. The bidders should exhibit samples of the following at the time of opening of Technical bids at the Project Implementation Unit , Mahalir Thittam, Thanjavur a) Sample of Panchayat Information Board of size 4’ x6’

2. Guarantee for one year against corrosion of the iron members and lettering in the vinyl sheets should be agreed upon by the contractor.

3. If any sub-standard materials are supplied, they should be replaced at bidder’s own cost within 15 days . Likewise, if any materials are received in damaged condition, they will have to be replaced by the bidder at his own cost.

Payment for the supply of Information Board / Work Details Board will be made only at the Project Implementation Unit, Mahalir Thittam, Officer, after supply and Installation of Information Board is fully completed in a Village Panchayat and after the Certificate of the completion of supply and Installation of Information Board is furnished by Block Engineer and countersigned by BDO (Village Panchayat). If the supply and Installation of Information Board for a particular Village Panchayat is not fully completed, no part payment will be made for that Village Panchayat.

4. GENERAL INSTRUCTIONS • The Bidders are requested to examine the instructions, terms & conditions and specifications given in the Tender. Failure to furnish all or any of required information in every respect will be at the Bidder's risk and may result in the rejection of their bid.

Bidders Signature with Seal. 6

Clarifications in the Tender 1. A prospective Bidder requiring any clarification in the Tender may address the Tender Inviting Authority by letter or by Fax. The Project Officer, Mahalir Thittam, Thanjavur will respond in writing to any request for clarification in the Tender. 2. A pre-bid meeting will be held for addressing the clarifications of the Bidders on the date and time mentioned in the Tender. The Bidders are requested to participate in the pre-bid meeting and get the clarifications. 3. Any offer made in response to this tender when accepted by Project Officer, Mahalir Thittam, Thanjavur District will constitute a contract between the parties.

5. DETAILS OF QUANTITY TO BE SUPPLIED AND SPECIFICATIONS FOR SUPPLY OF SCHEME INFORMATION BOARD

The quantities of Scheme Information Board required for the TNSRLM Four blocks Village Panchayats for the year 2013-14 in Thanjavur District is indicated in Annexure I for which supplies have to be made. The destination to which supply and Installation of Information Board is to be made will be the TNSRLM Village Panchayat and their Habitations in all the Four Panchayat Unions of the Thanjavur District and the name of Villages and destination will be mentioned by the (Purchaser) while placing the work order. The Bidder shall guarantee the quality of Information Boards as per specifications mentioned in Annexure-II.

6. TENDER COST AND EMD: 6.1. Cost of Tender Document: a) The cost of Tender document is Rs.1000/- +Rs.42/- (VAT) in two separate D.D. The Tender document is not transferable to any other Bidder. b) The Tender document cost may be paid only by Demand Draft in favour of the Project Officer, Mahalir Thittam, Thanjavur payable at Thanjavur District. Cash and Cheque will not be accepted. c) The Tender document may however be downloaded from the designated website free of cost.

6.2.EMD Amount and Mode of Submission: a) An EMD amount of Rs. 31,500/- (Rupees Thirty one thousand and five Hundred only) should be submitted along with Technical Bid by way of Demand Draft with a validity of 9 months drawn in favour of The Project Officer, Mahalir Thittam, payable at Thanjavur District.

Bidders Signature with Seal. 7

b) The EMD amount of the unsuccessful Bidders will be returned after the acceptance of the successful Tenders within a reasonable time. c) The EMD amount held by the Project Officer till it is returned to the unsuccessful Bidders will not earn any interest thereof. d) The EMD amount of successful Bidders will be retained as a part of Security Deposit (SD) for successful execution of the project. e) Any bid not secured with the EMD amount will be rejected by the Project Officer, Mahalir Thittam, Thanjavur District as non-responsive. f) The EMD amount shall be forfeited if : A Bidder withdraws the bid during the period of bid validity specified in the tender (or) in the case of the successful Bidder, if the Bidder fails to sign the contract or to remit Security Deposit and also fails to adhere to the time schedule for the supply of Information Boards as per the conditions mentioned in the Sl.No.3.8.

6.3. Cost of Bidding

The Bidder shall bear all costs associated with the preparation and submission of its bid and the buyer will, in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

7. SUBMISSION OF TENDER Submission of Tender - Two cover bid system will be followed: 7.1 General Instructions: a) The Tender envisages two stage Bid system viz. (1) Technical Bid and (2) Price Bid . The first stage is to know whether the Bidder is technically competent and capable of executing the order. The Bidders should exhibit the samples of Boards at the time and place specified by the tender inviting authority at the time of opening the technical bid. Only those who qualify in the first stage would be eligible to take part in the second stage viz. Price Bid. The Price Bids of Bidders who failed in the first stage will not be opened. b) The bids should be submitted in two envelopes viz. Envelope-A: Technical Bid / PART - A Envelope-B: Price Bid / PART – B

c) If the tender is made by an individual it shall be signed with full name and his full address shall be given. If it is made by a Firm, it shall be signed with the Co- partnership name by member of the Firm, who shall also sign his own name and the name and address of each member of the Firm shall be furnished.

Bidders Signature with Seal. 8

7.2 Details to be furnished in the Envelope-A Technical Bid: a. Crossed Demand Draft towards EMD Amount. b. Technical Specifications for supply of Information Boards as per Annexure- II along with the consent to supply the materials as per the specifications. c. No. of Information board to be supplied by the bidder (Annexure III). d. Undertaking to supply the Information Board as per the time schedule e. Letter of Authorisation for signing the Tender document.- (Annexure – IV) f. Details to be furnished by the bidder – (Annexure V) g. Schedule of Drawings – (Annexure –VI) h. The Bidder shall furnish as part of the bid, documents establishing the Bidders i. Eligibility to bid and its qualifications to perform the Contract if their bid is accepted. j. All the required documents for Eligibility Criteria and other documents wherever insisted in the Tender. 7.3 Signing of Bids a) The bids shall be typed or written in indelible ink and shall be signed by the Bidder or a person or persons duly authorised to bind the Bidder to the Contract. All pages of the bid shall be signed by the person or persons signing the bid. b) Any alterations or corrections shall be treated valid only if they are authenticated by full signature by the persons or person authorised to sign the bid. Tender documents should be free from overwriting.

7.4 Details to be furnished in the Envelope- B Price Bid: Firm Prices must be quoted only in the format as given in the Price Bid Form (Please see the “ PART-B- PRICE BID” ). The Price quoted should also include excise duty, surcharge , VAT, freight, Octroi, transit insurance, loading, unloading and any such other levies that may be applicable. The price should be common irrespective of the location. Price quoted includes manufacturing Board as per specification (Including printing of relevant information which shall be given by the department), conveyance and Installation at site including any other incidental charges during transit. 7.5 Mode of Submission : a) Both the envelopes must be sealed separately and superscribed with Tender number, due date and Name of the Envelope on the respective covers (Technical bid / Price bid). Both Envelopes viz. (Envelope-A- Technical bid, Envelope-B – Price Bid) must be put in a separate envelope, duly sealed and must be superscribed “Tender for the supply and Installation of Scheme Information Board in TNSRLM Four blocks Village Panchayats for the year 2013-14 in Thanjavur District. It shall be addressed to the Project Officer, Mahalir Thittan, Thanjavur District.

Bidders Signature with Seal. 9

b) The Tendered sealed cover must be dropped in the Tender box kept at the o/o of Mahalir Thittam, Thanjavur District on or before the due date and time. c) Alternatively, the Tenders must reach Project Officer, Mahalir Thittam, Thanjavur District on or before the due date and time by registered post/courier. The Project Officer, Mahalir Thittam, Thanjavur district will not be liable or responsible for Postal / Courier delay, if any. d) The Tenders received after Due Date and Time or Unsealed or incomplete shape or Tenders submitted by Facsimiles (FAX) or by Electronic mail will be summarily rejected. e) A Bid once submitted shall not be permitted to be altered or amended. 8. OPENING OF TENDERS 8.1 Tender Opening: a) Tenders will be opened at the prescribed date and time in the presence of Bidders or their representatives who choose to be present. The representatives of Bidders must bring the authorisation letter from the bidding companies for attending the Tender opening. Not more than two representatives for each Bidder would be allowed to take part during the bid opening process. b) Envelope-A containing Technical Bid would be opened first. Eligibility Criteria such as payment of EMD and compliance with pre-qualification conditions will be checked. The supporting documents would be cross checked wherever required. c) Only the Technical Bid will be opened on the due date. d) The bidder should exhibit the samples of the Information board at the time and place specified by the tender inviting authority at the time of opening for evaluating the technical bids. e) The date, time and venue of opening the Price Bid will be intimated separately. f) Non -compliance with any of the tender terms will not be considered for the next stage i.e. for opening of the Price Bid. 8.2. Period of Validity of Bids

a) Bids shall remain valid for a period of 90 days after the last date for bid submission mentioned in the Tender. If the bid validity is shorter than 90 days, the bid will be rejected as non-responsive. b) In exceptional circumstances, the Purchaser may solicit the Bidder's consent for an extension of the period of validity. The request and the responses thereto shall be made in writing. 9. TENDER EVALUATION CRITERIA: The evaluation of Tenders will be done by the Project Officer, Mahalir Thittam, Thanjavur as detailed below: 9.1. Technical Bid evaluation. Bidders will be eligible for further processing only if they fulfil the following criteria: a) Compliance with specification and capacity requirements.

Bidders Signature with Seal. 10

b) Submission of EMD for the District for which a quote is submitted. c) Compliance with the eligibility criteria indicated in Sl. No.3. & 4. The Project Officer, Mahalir Thittam, Thanjavur will prepare a list of Bidders, based on the compliance of detailed Technical Specification and company profile as given in Tender form. The Bidders, who do not conform to the Specifications or Tender conditions or Tender from the companies without adequate capabilities for supply shall be rejected. The Eligible Bidders alone will be considered for further evaluation.

9.2 Price bid evaluation : Opening of Envelope-B Price Bid: Bidders who are qualified in Technical Bid (Envelope-A) only will be called for Price Bid opening. The technically qualified Bidders alone will be informed of the date and time of opening of the Price Bid and their Price Bids alone will be opened on the due date and time in the presence of the Bidders or their authorised representatives who choose to be present. The decision of the Project Officer, Mahalir Thittam, Thanjavur will be final in this regard.

9.3 Determination of the lowest evaluated price: In determining the lowest evaluated price, the following factors will be considered as per Tamilnadu Transparency in Tender Rules 2000 a) The Price Bid evaluation shall only consider the net rate including excise duty, surcharge, VAT, freight, Octroi, transit insurance, loading, unloading, and any such other levies that may be applicable. The price should be the same irrespective of the location. b) As per rule 31 (4) of Tamilnadu Transparency in Tender Rules, 2000, the District Collector shall place orders on the L1 Bidder for 60% of the total number of Boards at L1 price. The District Collector will place orders for remaining Boards to L2 etc provided he matches L1 price. c) The original tender document containing all pages issued from this office should be filled up in complete shape and participate in tender. No pages should be removed from this original tender document. d) The rates should be quoted in the prescribed form of ‘Part B’. If the rates are not quoted in the ‘Part B’, the tender will be liable to be rejected summarily. 10. NEGOTIATION The Project Officer, Mahalir Thittam, Thanjavur reserves the right to negotiate with the Bidder whose offer is the lowest evaluated price strictly according to the Tamil Nadu Transparency in Tender Rules, 2000. Bidders Signature with Seal. 11

a) The Bidder supplying Information board must assure same performance results or better results as compared to the technical specification. b) The Project Officer, Mahalir Thittam, Thanjavur District reserves the right to reduce or increase the quantity requirements ordinarily to an extent of 25% of the Tendered quantity as per the provisions of Rule 14(9) of Tamil Nadu Transparency in Tender Rules, 2000.

11. ACCEPTANCE OF TENDER a) The final acceptance of the Tender is entirely vested with the Project Officer, Mahalir Thittam, Thanjavur District who reserves the right to accept or reject any or all of the Tenders in full or in part. b) After acceptance of the Tender by the Project Officer, Mahalir Thittam, Thanjavur District the Bidder shall have no right to withdraw his Tender or claim higher price. The Tender accepting authority may also reject all the Tenders for reasons such as changes in the scope of procurement, lack of anticipated financial resources, court orders, accidents or calamities and other unforeseen circumstances. c) After acceptance of the Tender, the Project Officer, Mahalir Thittam, Thanjavur would issue Letter of Acceptance (LOA) only to the Successful Bidders. d) The delivery period for the supply of furniture to the Libraries will be counted from the date of issue of the “Work Order” along with consignee addresses.

12. PAYMENT OF SECURITY DEPOSIT (SD):

a. The Successful Bidders will be required to remit the Security Deposit equivalent to 3% (Three percent) of the total contract value, inclusive of EMD amount. The SD should be paid by way of Demand Draft payable in favour of The Project Officer, Mahalir Thittam, Thanjavur payable at Thanjavur District or in the form of unconditional irrevocable Bank Guarantee, which is valid upto two years plus contract agreement period.

b. In case, the successful Bidder paid the Security Deposit by way of Demand Draft, the Security Deposit will be released to the successful Bidder only after successful completion of the contract agreement period plus 90 days . The Security Deposit held by the District Collector/Chairman till it is released to the successful Bidder will not earn any interest thereof.

13. EXECUTION OF AGREEMENT: a) The successful Bidder is required to execute Supply Agreement for fulfilment of the contract in stamp paper (Please see “Model form of Agreement/Contract”- Part-C). Along with the Agreement, the required Security Deposit shall be remitted.

Bidders Signature with Seal. 12

b) The Successful Bidder shall not assign or make over the contract, the benefit or burden thereof to any other person or persons or body corporate for the execution of the contract or any part thereof.

14. WORK ORDER:

After successful execution of the Agreement and payment of Security Deposit, “Firm work Order” for the supply and installation of Scheme Information Board for TNSRLM Four block Village Panchayats for the year 2013-14 will be issued to the successful Bidders by the District Chairman/ Collector Mahalir Thittam, Thanjavur District.

15. BILLING:

The Successful Bidder shall raise the invoice for the supply and Installation of Information Board in TNSRLM Four block Villages in the name of Mahalir Thittam, Thanjavur or in the name of an Agency indicated in the purchase order.

16. Supply of Scheme Information board to the TNSRLM Thanjavur, Orathanadu, Thiruvidaimarudur and Pattukkottai block Village Panchayats 2013-14

a) The bidder should complete the supply and Installation of Information board in the TNSRLM Villages within a period of 90 days of the issuance of purchase order. b) If the bidder fails to adhere to the above milestone, the District Collector will issue a show-cause notice for cancellation giving 15 days time to the Contractor. At the end of this time limit, the District Collector, reserves the right to pass orders of cancellation or otherwise based on merits.

17. PAYMENT TERMS OF PAYMENT Payment for the supply and Installation of Scheme Information Board will be made only at the Project Implementation Unit, Mahalir Thittam, Thanjavur Office after supply and Installation is fully completed and after the Certificate of completion is furnished by Block Engineer and countersigned by Block Development Officer (Village Panchayats).

18. PENALTY CLAUSE a) Forfeiture of EMD/SD: If the successful Bidder fails to act according to the Tender conditions or withdraws the offer after their tender has been accepted, their EMD/SD will be forfeited to the Project Officer, Mahalir Thittam, Thanjavur b) If the accepted Bidder fails to remit the SD within the above said period, the EMD remitted by him will be forfeited to the District Collector/Chairman and their Tender will be held void. The Project Officer, will have the right to divert the order to other Bidders. c) Penalty for delay in supply: In case of delay of 30 days beyond the stipulated 3 months period, 5% of the total value of the defaulted quantity will be claimed as penalty. In case of Bidders Signature with Seal. 13

delay between 30-45 days, 10% of the total value of the defaulted quantity will be claimed as penalty. For delays beyond 45 days , the work order will be cancelled, Security deposit forfeited and contractor black listed. However, as earlier mentioned, the District Collector can cancel the contract if any of the milestones as referred to earlier are not achieved in the intermediate period.

d) Violation in Terms and Conditions. For any violation in terms and conditions maximum penalty of blacklisting the Bidders besides recovery of cost plus 100% penalty and forfeiture of Security Deposit would be imposed.

19. RELEASE OF EMD: The EMD amount paid by the Successful Bidder will be adjusted towards the part of Security Deposit payable by him. The EMD amount of the unsuccessful Bidder will be refunded after finalisation and issue of firm purchase order to the successful Bidder. 20. RELEASE OF SECURITY DEPOSIT: The Security Deposit will be refunded to the successful Bidder on completion of entire supply and installation, subject to the satisfaction of the Mahalir Thittam, Such completion would be arrived at when the entire quantity of Boards is supplied by the Bidder as per the contract agreement plus 90 days.

Bidders Signature with Seal. 14

Annexure – I List of TNSRLM Panchayats for the year 2013-14 where Supply and Installation of Scheme Information Board is to be made.

Name of the District: Thanjavur

Name of the SI. Name of SI. No. of Panchayat Panchayats in the No. the Block No. Information Cluster board 4’X6’ I Thanjavur 1 Chitrakudi 2 2 Kalvirayanpettai 2 3 Kurungulam east 2 4 Kurungulam west 2 5 Kollangarai 2 6 K.Vallundampattu 2 7 Inathukkanpatti 2 8 N.Vallundampattu 2 9 Pillaiyarpatti 2 10 Chennampatti 2 11 Thirukkanurpatti 2 12 Marungulam 2 13 Vannarapettai 2 14 Alakudi 2 15 Kuruvadipatti 2 16 Monnaiyampatti 2 17 Maruthakudi 2 18 Thirumalaisamuthram 2 19 Vallampudur 2 20 Nanjikkottai 2 21 Vilar 2 22 Pudupattinam 2 23 Soorakottai 2 24 Kandithampattu 2 25 Valamirankottai 2 26 Kattur 2 27 Madigai 2 28 Thuraiyur 2 29 Kasanadu pudur 2 30 Manakarambai 2 31 Kudalur 2 32 Kurungalur 2 33 Kadakadappai 2 34 Mariammankovil 2 35 Kulichapattu 2 36 Mathur east 2 37 Mathur west 2 38 Nallichery 2 Bidders Signature with Seal. 15

39 Manonkorai 2 40 Thandankorai 2 41 Kondavidanthedal 2 42 Narasanayagapuram 2 43 Ramapuram 2 44 Thittai 2 45 Thiruvedhakudi 2 46 Thottakadu 2 47 Neelagiri 2 48 Melaveli 2 49 Ramanathapuram 2 50 Palliyeri 2 51 Sakkarasamandam 2 52 Vadakkal 2 53 Seeralur 2 54 Pillaiyarnatham 2 55 Kallaperambur 1 sethi 2 56 Kallaperambur 2 sethi 2 57 Rayanthur 2 58 Thenperambur 2 59 Umayal Arcodu 2 60 Nagathi 2 61 Rajendram 2 II Orathanadu 62 Thondarampattu 2 63 Thirumangalakottai (E) 2 64 Thirumangalakottai (W) 2 65 Vadaseri 2 66 Kannukudi (E) 2 67 Kannukudi (W) 2 68 Mullurpattikadu 2 69 Ambalapattu North 2 70 Ambalapattu South 2 71 Avidanalvijayapuram 2 72 Vellur 2 73 Peikarambankottai 2 74 Orantharayankudikadu 2 75 Pulavankadu 2 76 Kovilur 2 77 Okkanadu Keeliyur 2 78 Kavarapattu 2 79 Okkanadu Melaiyur 2 80 Arumoolai 2 81 Keelavannipattu 2 82 Poovathur 2 83 Kakkarai 2 84 Kulamangalam 2 85 Kannanthangudi east 2

Bidders Signature with Seal. 16

86 Kannanthangudi west 2 87 Pudur 2 88 Palampudur 2 89 Telungankudikadu 2 90 Vadakur South 2 91 Vadakur North 2 92 Poiyundarkottai 2 93 Echankottai 2 94 Nadoor 2 95 Adhanakottai 2 96 Karukkadipatti 2 97 Pachur 2 98 Thekkur 2 99 Cholapuram 2 100 Sethurayankudikadu 2 101 Panchanathikottai 2 102 Thennamanadu 2 103 Mandalakottai 2 104 Kakkaraikottai 2 105 Ayankudi 2 106 Vandaiyar iruppu 2 107 Karaimendarkottai 2 108 Ragavambalpuram 2 109 Murthiyambalpuram 2 110 Neivasal South 2 111 Ponnappur East 2 112 Ponnappur West 2 113 Chinnaponnapur 2 114 Thalayamangalam 2 115 Melaulur 2 116 Keelaulur 2 117 Alivaikkal 2 118 Paruthikottai 2 119 Kattukurichi 2 III Thiruvidaimarudur 120 Govindapuram 2 121 Avaniapuram 2 122 Manjamalli 2 123 Narasingampettai 2 124 Paruthikudi 2 125 S Pudur 2 126 Sathanur 2 127 Suriyanarkoil 2 128 Thirumangalakudi 2 129 Thiruneelakudi 2 130 Thiruveesanallur 2 131 Vannakudi 2 132 Srinivasanallur 2

Bidders Signature with Seal. 17

133 Villavarambal 2 134 Thepperumanallur 2 135 Poundarigapuram 2 136 Ammankudi 2 137 Andalampettai 2 138 Elanthurai 2 139 K Mallapuram 2 140 Mangudi 2 141 Melaiyur 2 142 Puthagaram 2 143 Vilangudi 2 144 Vittalur 2 145 Malayappanallur 2 146 Krishnapuram 2 147 Sembiyavarambal 2 148 Thandanthottam 2 149 Kovanur 2 150 Thiruppanthurai 2 151 Thukkatchi 2 152 Vanduvancheri 2 153 Enanallur 2 154 Injikollai 2 155 Keeranur 2 156 Mathur 2 157 Paruthicheri 2 158 Nagarasampettai 2 159 Perappadi 2 160 Semmangudi 2 161 Thandalam 2 162 Thirucheri 2 163 Visalur 2 164 Kothangudi 2 165 Koohur 2 166 Thirunaraiyur 2 167 Nachiarkoil 2 IV Pattukkottai 168 2 169 Enathi 2 170 Veppankadu 2 171 Santhankadu 2 172 Palamuthi 2 173 Nambivayal 2 174 Karambayam 2 175 Sembalur 2 176 Thittakkudi 2 177 Soorapallam 2 178 Sendankadu 2 179 Athikotttai 2

Bidders Signature with Seal. 18

180 Sendankottai 2 181 Nadivikottai 2 182 Veerakurichi 2 183 Pannavayal 2 184 Kargavayal 2 185 Kondikulam 2 186 Kalugapulikadu 2 187 Muthalcheri 2 188 Pallikondan 2 189 Thuvarankurichi 2 190 Ponnavarayankottai 2 191 Nattuchalai 2 192 Vendankottai 2 193 Anaikadu 2 194 Palanjur 2 195 Pudukottai Ullur 2 196 Sundaranayagipuram 2 197 Malavenirkadu 2 198 (S) 2 199 Thamarankottai (N) 2 200 T. Melakadu 2 201 T. Maravakadu 2 202 T. Vadakadu 2 203 Othiyadikadu 2 204 Parakkalakottai 2 205 Narasingapuram 2 206 Thokkalikadu 2 207 Maliakadu 2 208 Mahilankottai 2 209 Rajamadam 2 210 Eripurakkarai 2 Total 420

Note: The Bidder should sign on each page and affix office seal

Bidders Signature with Seal. 19

(Part A – To be enclosed in Envelope A)

Annexure – II Specifications for Supply and Installation of Scheme Information Board to the TNSRLM Villages for the year 2013-14

Total Sl. Description of materials Quantity to No be supplied 1 Panchayat Information Board of size 4’ x 6’ Supplying and Fixing in position of MS Name board of size 4' x 6' 1.80m above ground level (Bottom of the name board) with vertical frames using MS Pipes of size 2.90mm thick, 50mm nominal bore and 60.3mm outer dia as per IS 1161-1979 including a 6” steel plate at the bottom and grouting the name board vertical posts with CC 1:3:6 using 20mm HBG metal to a depth of 0.60m below ground level. The top frame of the name board surrounded 420 nos. by ISA 40 x 40 x 5mm thick with two Horizontal stiffeners equally spaced for the name board using MS flat of size 40 x 5mm fitted with MS sheet 20g pasted with vinyl sheet printed with approved wordings as directed by the departmental officers including cost of materials & labour, conveyance charges and fixing in position in at the places as directed by the departmental officers.

Bidders Signature with Seal. 20

Specifications Details

Quantity Description of work

Supplying and Fixing in position of MS Name board of size 4' x 6', 1.80m above ground level (Bottom of the name board) with vertical frames using MS pipes of 2.90mm thick, 50mm nominal bore and 60.3 mm outer dia as per IS 1161-1979 including a 6"steel plate at the bottom and grouting the name board vertical post with CC 1:3:6 using 20mm HBG metal to a depth of 0.60m below Ground level. The top frame frame of the name board

surrounded by ISA 40 x 40 x 5mm thick with 2 horizontal stiffners equally spaced for the name board using MS flat 40 x 5mm size fitted with MS sheet 20g pasted with Vinyl sheet printed with approved wordings as directed by the departmental officers, including cost of materials and labour, conveyance charges and fixing in position at the places as directed by the departmental officers.

MS pipes 50mm dia

Vertical posts - 1 x 2 x 4.20 =8.40m ISA 40 x 40 x 5mm

For name board frmae alround - 1 x 6.00 = 6.00m x 2.94kg = 17.64 kg MS Flat 40 x 5mm

For stiffners - 2 x 1.20 = 2.40 m x 1.57kg = 3.77 kg MS Sheet 20g

For name board - 1 x 1.20 x 1.80 = 2.16m² Iron work wrought & Pup up MS pipes 50mm dia - 8.40m x 4.14kg/m = 34.78 kg ISA 40 x 40 x 5mm - 6.00m x 2.94 kg/m = 17.64 kg MS Flat 40 x 5mm -2.40m x 1.57kg/m = 3.77 kg MS Sheet 20g thick - 2.16m² x 7.84kg/m² = 16.93 kg Total = 73.12 kg Earth work for foundation For Post - 1 x 2 x 0.45 x 0.45 x 0.60 = 0.24m³ CC 1:3:6 using 20mm HBSJ For Foundation - 1 x 2 x 0.45 x 0.45 x 0.60 = 0.24m³ Main Data 34.78 kg MS pipes 50mm dia 17.64 kg ISA 40 x 40 x 5mm 3.77 kg MS Flat 40 x 5mm 16.93 kg MS sheet 20g 2.16 m² Vinyl Sheet 100 micron thick with printing as specified 0.24 m³ Earth work for foundation 0.24 m³ CC 1:3:6 using 20mm HBSJ 73.12 kg Labour for wrought & putup LS Sundries for conveyance of name boards, fixing etc., complete

Bidders Signature with Seal. 21

(Part A – To be enclosed in Envelope A) Annexure – III

Total quantity offered to be supplied item wise

Item No Quantity Offered

Panchayat Information Board of size 4’ x 6’

(The bidder should quote a minimum of 60% of the quantity in each item)

Bidders Signature with Seal. 22

(Part A – To be enclosed in Envelope A)

ANNEXURE – IV

Letter of Authorisation for signing the Tender document

To

The Project Officer, Mahalir Thittam, Thanjavur

We hereby authorise ______(type the Name and Address of the Bidder) to submit a Bid and subsequently negotiate and sign the contract with the purchaser against Tender Ref.:Rc.No.1136/2013/M.T.3 dt.:20.08.2013. We hereby extend our full guarantee for the Scheme Information Board offered for supply by the above company against this Tender.

(Signature for and on behalf of the Supplier/Company) Place: Date :

Note:-1) Competent Authority of the Manufacturer should issue letter of Authority. 2) Signature of the Authorised person should be attested

Bidders Signature with Seal. 23

(Part A – To be enclosed in Envelope A) Annexure V DETAILS TO BE FURNISHED BY THE BIDDER The Bidder shall furnish the following details without fail: 1 Name of the Bidder with address, Phone No. and : Fax No. 2 Year of commencement of business :

a) Old TNGST number or equivalent : 3 b) VAT – Tax Identification number (TIN), c) Central Sales Tax No. d) Income Tax Pan No.

4 Whether copies of references mentioned the Yes /No Sl.No.3 (above) are enclosed

Annual Turn over of the company for the last 3 Year Amount 5 years Rs. : 2010-11 2011-12 2012-13 Whether as proof of turn over, copies of sales 6 tax/income tax assessment orders for the past 3 Yes / No. years attested by a Chartered Accountant or sales tax/income tax Annual returns attested by the Chartered Accountant filed for the last 3 financial years are enclosed ?

7 EMD details a) Form of EMD b) Amount c) Instrument No. d) Bank on which instrument drawn

8 Whether Bidder agrees to exhibit the following samples on the date of opening of Technical Bids at the Mahalir Thittam Office: a) Sample of Panchayat Information Board of size 4’ x 6’ 9 Whether undertaking to supply and install Yes/No. Information Boards as per Time Schedule is enclosed.

Bidders Signature with Seal. 24

Annexure VI – Drawings

Panchayat Information Board of size 4’ x 6’

Bidders Signature with Seal. 25