Employee Safety Manual Has Been Developed to Be Used As a Tool for Conducting the Orientation
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Hoffman Estates Park District Safety Manual Revised July 2019 07/2019 1 PARK DISTRICT SAFETY MANUAL TABLE OF CONTENTS SECTION I Hoffman Estates Park District Safety Policy Statement 5 SECTION II Safety Performance, Responsibilities and Accountability 6 SECTION III Introduction 7 SECTION IV Safety Committee 8 SECTION V Maintenance of Safe Working Conditions 10 Buildings 10 Parks 13 Recreation 20 SECTION VI Hazard Identification 25 SECTION VII Accident Reporting 28 SECTION VIII Accident Investigation 31 SECTION IX Employee Safety Training and Orientation 32 SECTION X Limited Duty/ Return to Work 34 SECTION XI Reporting Hazardous Conditions 34 SECTION XII General Safety Rules 35 SECTION XIII Fleet Operations 37 SECTION XIV Assignment of Responsibilities 40 07/2019 2 SECTION XV Federal and State Requirements 44 Right to Know 44 Illinois Safety and Health Act 44 OSHA, State of Illinois, and Insurance Company Inspections 44 Sexual Harassment 45 Bloodborne Pathogens 45 Drugs and Alcohol 71 DOT Controlled Substance and Alcohol Testing 71 SECTION XVI Compliance Programs 72 Lockout/Tagout 72 Confined Spaces 89 Hearing Protection 140 Personal Protective Equipment (PPE) 144 Fall Protection 158 Lifting/Material Handling 169 Hot Work Cutting and Welding 170 Powered Industrial Trucks 171 Respirator Protection 183 SECTION XVII Policy Statement 196 SECTION XVIII Crisis Communication 197 Emergency Contact List 201 SECTION XIX Severe Weather Facilities Evacuation Plan 201 PSSWC 204 WRC 207 TC 210 BPC – Clubhouse 213 BPC – Maintenance Garage 216 Seascape Family Aquatic Center 218 Vogelei Barn 221 Vogelei House 223 Park Services Facility 225 SECTION XX Severe Weather – Outdoors 227 SECTION XXI Fire – General 229 SECTION XXII Fire – Facilities Evacuation Plan 230 PSSWC 230 WRC 232 TC 234 BPC – Clubhouse 236 07/2019 3 BPC – Maintenance Garage 238 Seascape Family Aquatic Center 240 Vogelei Barn 242 Vogelei House 244 Park Services Facility 246 SECTION XXIII Hazardous Materials 248 SECTION XXIV Floods 249 SECTION XXV Earthquakes 250 SECTION XXVI Utility Emergencies 251 SECTION XXVII Civil or National Disorders 253 SECTION XXVIII Ozone Alerts 255 SECTION XXIX Medical Emergencies 256 SECTION XXX Violence 257 SECTION XXXI Transportation to Medical Facilities 258 SECTION XXXII Notification of Relatives 259 SECTION XXXIII Training 260 SECTION XXXIV Plan Review and Revision 261 SECTION XXXV Emergency Procedures 262 Code Blue 264 Code Red 266 Code Gray 267 Code Orange 268 Code Green 269 Mr. Strong 270 Code Pink 271 Code White 272 SECTION XXXVII Location Variances 274 SECTION XXXVIII District Vehicle Backing 275 07/2019 4 HOFFMAN ESTATES PARK DISTRICT SAFETY POLICY STATEMENT Section I We acknowledge an obligation to provide the safest possible working conditions for employees and a safe leisure environment for the public using our programs, facilities and parks. It is the intention of the Hoffman Estates Park District to develop, implement and administer a safety and comprehensive loss control program. In all of our assignments, the health and safety of all should be the utmost consideration. Personnel at all levels are directed to make safety a matter of continuing and mutual concern, equal in importance with all other operational considerations. Each supervisor is to ensure that work is done in a safe manner, inspections are conducted on a regular basis, hazards are confronted and accidents are investigated. We are confident that this program will be successful and expect your cooperation and support. Robert Kaplan President Board of Commissioners Craig Talsma Executive Director Eric Leninger Risk Manager 07/2019 5 SAFETY PERFORMANCE, RESPONSIBILITIES AND ACCOUNTABILITY Section II Safety is a part of every employee's job performance. Safety responsibilities for all job positions are described in the district's policy manual. Review the safety responsibilities for your job. All employees have the following safety responsibilities: Provide for the safety of the public and other employees Recognize and report unsafe conditions Keep work areas clean and organized Report all injuries Use appropriate safety equipment Follow safe job procedures To ensure that employees fulfill their responsibilities, safety is included in each employee's performance evaluation. 07/2019 6 INTRODUCTION Section III Hoffman Estates Park District is committed to providing the safest environment possible for its employees and patrons. This commitment is extended to all park district employees. All employees have responsibilities that pertain directly to maintaining the safety program. These responsibilities range from ensuring that employees are following the proper practices to properly completing an accident report. This manual is a compilation of the Safety Policies that all employees are required to follow and incorporate into their job each day that they are at work. The goal of the Safety Program is to ensure that Hoffman Estates Park District provides a safe environment for all. Eric Leninger Superintendent of HR / Risk Management 07/2019 7 SAFETY COMMITTEE Section IV The purpose of the Safety Committee is to review accidents, conduct safety inspections, schedule safety training seminars, and recommend changes in policy, procedures and equipment to promote safety. It also performs other duties that provide a safe working environment for our employees and participants. It is the added responsibility of the Safety Committee to be concerned with the safety of visitors utilizing our parks, facilities and programs. Objectives A Safety Committee has been established and is a permanent committee to initiate and execute a safety program by: A. Conducting committee meetings to discuss accident prevention methods, safety promotion, conditions noted as a result of facility and parks inspection, injury records and other related documents or reports. B. Assisting in inspecting facilities and parks to discover potential safety hazards to employees and facility participants. C. Reviewing accidents for the purpose of proposing recommendations for improved preventive measures whenever appropriate. D. Recommending personal protective equipment and safety devices. The recommendations will adhere to OSHA, NIOSH, and other industry standards. E. Developing safety rules and guidelines to provide for the district's current and anticipated loss reduction needs. F. Promoting safety and first aid training for all employees which is intended to develop safety awareness and reduce the severity of accidents. G. Monitoring activities of departmental safety programs to ensure that they comply with the intent and spirit of this policy. Also, the committee will insure that departmental safety related records are maintained in an orderly and accurate manner. 07/2019 8 Meetings The safety committee holds meetings throughout the year with agendas prepared by the Risk Manager. Following each meeting, the Risk Manager is responsible for preparing and circulating minutes to committee members and appropriate department heads. Committee Make-up The committee is chaired by the Risk Manager and is comprised of representatives, appointed annually, from each of the following areas: A. Golf Division B. Administration C. Parks Division D. Recreation Division E. Facilities Division Employee Safety Incentive Program Purpose To help motivate the employees of the Park District in achieving the agency's loss reduction goals, an employee safety recognition program has been established. The object of the program is to increase employee awareness in regards to work safety and health issues by providing rewards for exceptional loss prevention ideas, safe work record, and completion of outside safety-related trainings. 07/2019 9 Maintenance of Safe Working Conditions Section V I. Buildings Egress 1) Do not obstruct any aisles, exits, or stairways. 2) Emergency exit doors shall never be chained or locked in a manner that would restrict persons from exiting a building in the event of fire or related emergency. 3) Each Park District building with multiple rooms that have no direct exit to the exterior of the structure will have an emergency exit plan clearly posted in each major public or employee work area to assist occupants if immediate evacuation is necessary. 4) Emergency lighting fixtures should be installed in all park buildings used by the public or employees and checked periodically to insure proper operation. Exit signs should be properly illuminated. 5) Building occupancy should never exceed posted limits. 6) All stairways should be equipped with secure railings and adequate illumination.. Loose stair treads and/or hand railings must be replaced, repaired, or barricaded immediately. 7) All floors should be periodically inspected and maintained to avoid dangerous conditions. All substances spilled on the floors should be immediately removed. 8) Sidewalks, steps, parking lots, tennis courts, and related outside areas should be maintained in safe conditions. Fire Prevention 1) Properly marked fire extinguishers should be provided by locations recommended by the local Fire Department, and should display OSHA color coding as well as international pictorials describe their type. Each employee must be familiar with the proper use of each type. It is the responsibility of the employee to inform his/her respective supervisor regarding the need for training or lack of knowledge he/she may have relative to proper fire extinguisher usage. Signs identifying extinguisher locations must be properly displayed. 2) Fire extinguishers must