Conroe ISD
Public Hearing and Regular
Tuesday, August 18, 2020 6:00 PM
Conroe Independent School District Board of Trustees Official Agenda and Meeting Notice Tuesday, August 18, 2020 6:00 PM
A Public Hearing and Regular meeting of the Board of Trustees of the Conroe Independent School District will be held on Tuesday, August 18, 2020, beginning at 6:00 PM in the CISD Administration Building 3205 W. Davis, Conroe, TX 77304.
The subjects to be discussed or considered or upon which any formal action may be taken are as listed below. Items do not have to be taken in the order shown on this meeting notice.
I. Opening A. Invocation B. Pledge of Allegiance C. Citizen Participation 5 II. Consent Agenda A. Consider Approval of Minutes 6 B. Consider Amendment to the 2019-2020 Budget 13 C. Receive Human Resources Report and Consider Employment of Professional 26 Personnel D. Consider Approval of Texas Teacher Evaluation and Support System (T- 31 TESS) Appraisers E. Consider Adoption of Local Policies in Policy Manual Update 115 34 F. Consider Approval of Amended Order and Notice for the November 3, 2020 76 Board of Trustees General Election G. Consider Texas Department of Transportation Settlement Offer Related to 80 Acquisition of CISD Property for the Highway 105 Expansion Project H. Consider Ratification of Operation Connectivity Bulk Order Program 106 Interlocal Acquisition Agreement with Region 4 Education Service Center for Technology Purchases I. Consider Adoption of Multihazard Emergency Operations Plan 130 J. Authorize Superintendent to Negotiate and Execute an Interlocal Agreement 138 with Montgomery County related to the CARES Act Coronavirus Relief Fund Matching Reimbursement Program for the Operation Connectivity Bulk Order Program III. Curriculum and Instruction A. Consider Approval of an Application for a Beginning of Year Alternate 139 Reading Instrument Requirement Waiver Due to COVID 19 B. Receive Secondary 2020 Summer School Report 140 IV. Planning & Construction A. Receive Capital Improvements Update 141 V. Business/Finance A. Consider Award of RFP #20-06-04 A/C Filter Media 143 B. Consider Approval of Proctorio, Inc. for the Purchase of Proctorio and 146 Authorize the Superintendent to Negotiate and Execute All Documents Necessary to Effectuate Purchases C. Consider Approval of Application for Coronavirus Relief Funding 147 D. Chapter 49 Local Revenue in Excess of Entitlement – Consider Option 148 Selection for Reducing the District’s Local Revenue Level E. Consider Approval of 2020-2021 Official School Budget 151 F. Receive Financial Reports 163 VI. Executive Session A. To discuss matters permitted by law including but not limited to §551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law, including board governance; §551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property; §551.074 – To discuss matters permitted by law including but not limited to the annual appraisal of the superintendent and superintendent contract; for the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee, including issues related to board governance VII. Action on Executive Session Items
Executive Session Authorization During Meeting The Board of Trustees will conduct a closed or executive meeting or session in accordance with the Texas Open Meetings Act, Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting. All final votes, actions, or decisions will be taken in open meeting. The Board of Trustees may convene in closed or executive session or meeting as authorized by the Texas Open Meetings Act, under the following Texas Government Code Sections: §551.071 – For the purpose of a private consultation with the Board’s attorney on any or all subjects or matters authorized by law; §551.072 – For the purpose of discussing the purchase, exchange, lease or value of real property; §551.073 – For the purpose of considering a negotiate contract for a prospective gifts or donations; §551.074 – For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee; §551.076 – To consider the deployment, or specific occasions for implementation, of security personnel or devices; §551.082 – For the purpose of considering discipline of a public school child or children or to hear a complaint for an employee against another employee; §551.0821 – For a matter regarding a public school student if personally identifiable information about the student will be revealed by the deliberation; §551.084 – For the purpose of excluding any witness or witnesses from a hearing during the examination of another witness Should any final action, final decision or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive session, then such final action, final decision or final vote shall be at either: a) the open meeting covered by this notice upon the reconvening of the public meeting; or b) at a subsequent public meeting of the Board upon notice thereof as the Board shall determine.
Adjournment This notice was posted in compliance with the Texas Open Meetings Act on
______, at ______.
______Dr. Curtis Null, Superintendent of Schools For the Board of Trustees
Citizen Participation
Recommendation: That the Conroe Independent School District Board of Trustees accept as information the presentations made by citizens, as submitted and recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: Citizens will have the opportunity to address the Board in accordance with Board Policy BED.
Board Policy: BED
Submitted and Recommended by:
Dr. Curtis Null Superintendent of Schools
5
Consider Approval of Minutes
Recommendation: That the Conroe Independent School District Board of Trustees approve the minutes of recent board meetings listed below, as submitted and recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: Attached are the minutes from the July 21, 2020 Regular Board Meeting and the August 4, 2020 Public Hearing. These minutes will become official upon your approval.
Policy Reference: Legal and Local Board Policy BE
Submitted and Recommended by:
Dr. Curtis Null Superintendent of Schools
6 CONROE INDEPENDENT SCHOOL DISTRICT CISD ADMINISTRATION BUILDING REGULAR BOARD MEETING JULY 21, 2020 – 6:00 P.M.
OPENING: A Regular meeting of the Board of Trustees of the Conroe Independent School District was held on Tuesday, July 21, 2020. Superintendent Dr. Curtis Null and a quorum of members were present: Datren Williams, Scott Kidd, Ray Sanders, John Husbands, Scott Moore, Skeeter Hubert, and Dale Inman. Board President Datren Williams called the meeting to order at 6:00 p.m. Mr. Moore led the invocation and pledges.
CITIZEN PARTICIPATION: The following citizen(s) addressed the Board: Mr. Matthew Wylie Ms. Nicole May Mr. Maddox Castillo Ms. Kary Freemyer
CONSENT AGENDA: Motion #6914 John Husbands, seconded by Ray Sanders, moved: That the Board of Trustees approve the following items on the Consent Agenda as presented: Approval of Minutes Approval of Amendment to the 2019-2020 Budget Approval of Human Resources Report - Employment of Professional Personnel Approval of the 2020-2021 Juvenile Justice Alternative Education Program Memorandum of Understanding Adoption of the 2020-2021 Student Code of Conduct Approval of Elections Services Agreement with Montgomery County Approval of Joint Election Agreement with Montgomery County Approval of an Application for a Waiver of Instructional Materials Inventory Requirement Due to COVID 19 Award of RFP #20-04-12 – Award Jackets to Jostens/Neff (Tyson Awards) for an estimated annual expenditure of $50,000 Award of RFP #19-08-04B – Catering Services Award of RFP #20-04-04 – Student Accident Insurance to Greater East Texas Insurance Associates (Texas Kids First) for a total annual premium of approximately $142,600 Award of RFP #20-02-07 – Supplemental Contracted Educational Services and Professional Development Services
Carried unanimously by a vote of 7-0.
CONSIDER ADOPTION OF A RESOLUTION TO SUSPEND STAAR TESTING AND MODIFY SCHOOL ACCOUNTABILITY RATINGS FOR THE 2020 – 2021 SCHOOL YEAR: Motion #6915 Scott Moore, seconded by Ray Sanders, moved: That the Board of Trustees adopt a resolution to suspend STAAR testing and modify school accountability ratings for the 2020 – 2021 school year. School boards across the state are encouraging the Governor, Legislature and Texas Education Agency to suspend STAAR testing for the coming school year. This resolution demonstrates the District’s support to suspend the STAAR test for the upcoming school year, the accountability systems linked to STAAR test results, and to reexamine high stakes accountability testing in general.
Carried unanimously by a vote of 7-0.
7 Journal of Proceedings Page 2 July 21, 2020
CONSIDER PURCHASE OF WEB APPLICATION TO ASSIST WITH IMPLEMENTATION OF THE MULTI-TIERED SYSTEM OF SUPPORT: Motion #6916 Scott Moore, seconded by Scott Kidd, moved: That the Board of Trustees approve the purchase of Branching Minds web application to assist in implementation of the Multi-Tiered Systems of Support (MTSS), which aligns special and general education requirements under IDEA and ESSA through focused intervention best practices within the areas of academics, behavior, and social/emotional supports for the whole child.
Carried unanimously by a vote of 7-0.
CONSIDER APPROVAL OF APPLICATION FOR THE 2020-2021 TEXAS EDUCATION FOR HOMELESS CHILDREN AND YOUTH CONTINUATION GRANT: Motion #6917 John Husbands, seconded by Dale Inman, moved: That the Board of Trustees approve the application for the 2020-2021 Texas Education for Homeless Children and Youth (TEHCY) Continuation grant. Conroe ISD was selected to participate in the second year of the two-year period the grant is available. This is a discretionary competitive grant to provide additional financial resources to school districts to improve the academic success of homeless students and unaccompanied youth. The District is eligible to receive $63,750 for the coming year. The needs of homeless and unaccompanied youth are multifaceted and if the District is awarded the grant, $56,696 of the funds will be used to pay for 84% of the Professional Services Liaison position. This position works with homeless students, their families, and community agencies to ensure homeless students are successful in school. The remaining portion of the position will be funded using Title I funds. The remaining grant funds of $7,054 will be used for staff training, mileage, and instructional materials/services to support our District’s current 562 homeless students. Last school year, the Board approved the District’s application for this grant. Last year’s funding was used in the same way the District plans to use the funds, if awarded, this school year.
Carried unanimously by a vote of 7-0.
CONSIDER ACCEPTING A GRANT AWARD FROM THE HOUSTON GALVESTON AREA COUNCIL CLEAN VEHICLES GRANT PROGRAM: Motion #6918 John Husbands, seconded by Ray Sanders, moved: That the Board of Trustees accept a grant award from the Houston Galveston Area Council Clean Vehicles Grant Program in the amount of $664,961.00.
The Houston Galveston Area Council (HGAC) has approved a grant award to the District as part of their Clean Vehicles Program in the amount of $664,961.00. Under the terms of the grant, the District will disable and scrap ten 1995 and 1997 year model buses that have no air conditioning or seat belts. The District will use the grant funds to purchase new buses that are equipped with air conditioning and seat belts. The approximate cost for a new bus with these features is $102,000 each.
The goals of the Clean Vehicles Grant Program are to reduce vehicle emissions, improve air quality, reduce petroleum consumption, and stimulate the local economy.
In order to receive this funding, in addition to scrapping the ten older model buses, the District must use the funds to purchase buses assembled in the United States, and submit a quarterly monitoring and usage report for five years. The District has one year to use the funds.
Carried unanimously by a vote of 7-0.
CONSIDER APPROVAL OF APPLICATION FOR THE ELEMENTARY AND SECONDARY SCHOOL EMERGENCY RELIEF FUND GRANT: Motion #6919
8 Journal of Proceedings Page 3 July 21, 2020
Scott Moore, seconded by John Husbands, moved: That the Board of Trustees authorize the District to submit an Elementary and Secondary School Emergency Relief (ESSER) Grant application to the Texas Education Agency.
The ESSER is authorized by the Coronavirus Aid, Relief, and Economic Security Act, Section 18003. The purpose of the ESSER grant is to ensure that school districts receive their full Foundation School Program (FSP) entitlement for the 2019-2020 school year. The ESSER grant will be used fund a portion of the FSP hold harmless related to loss of ADA during the school closure due the COVID-19. Of the $6,323,624 that TEA has indicated Conroe ISD is eligible to receive, 5% of the ESSER funds are reserved for participating private, non-profit schools within Conroe ISD attendance boundaries. This funding will not generate any additional revenue for Conroe ISD as the district’s FSP entitlement will be reduced by an amount equal to 95% of the grant. ESSER funds will be used to provide funding for a portion of the 2019-2020 maintenance and operations budget that would have previously been funded by the Foundation School Program. The grant does not require any matching funds. If the District is awarded funds under the grant program, the grant timeline is March 13, 2020 through September 30, 2021.
Carried unanimously by a vote of 7-0.
DISCUSS POSSIBLE NAMES FOR FLEX SCHOOL 20: Communications Director Sarah Blakelock presented a list of names submitted by the public as consideration in the naming of a new Conroe ISD campus. Flex School 20 is a K-4 campus located in the Caney Creek High School Feeder Zone that is scheduled to open in August of 2021. Recommended names were discussed by the Board of Trustees.
NAME FLEX SCHOOL 20: Motion #6920 John Husbands, seconded by Scott Kidd, moved: That the Board of Trustees name Flex School 20 Ruben Hope Elementary School.
Carried by a vote of 6-1. Scott Moore – Yay John Husbands – Yay Scott Kidd – Yay Datren Williams – Nay Skeeter Huber – Yay Ray Sanders – Yay Dale Inman – Yay
Trustee Scott Kidd Left the Meeting At 7:10 P.M.
RECEIVE CAPITAL IMPROVEMENTS UPDATE: The Board of Trustees received information regarding the progress and status of current capital improvement projects by Easy Foster, Director of Planning and Construction.
CONSIDER AWARD OF RFP #20-04-05 CAREER TECHNICAL EDUCATION (CTE) MATERIALS, SUPPLIES, AND EQUIPMENT: Motion #6921 Scott Moore, seconded by John Husbands, moved: That the Board of Trustees award RFP #20-04- 05 Career Technical Education (CTE) Materials, Supplies, and Equipment to the vendors listed on the tabulation for an estimated annual expenditure of $600,000.
Carried unanimously by a vote of 6-0.
CONSIDER AWARD OF RFP #20-04-09 BUILDING & WELDING MATERIALS, TOOLS, HARDWARE, AND SUPPLIES:
9 Journal of Proceedings Page 4 July 21, 2020
Motion #6922 Ray Sanders, seconded by John Husbands, moved: That the Board of Trustees award RFP #20-04- 09 Building & Welding Materials, Tools, Hardware, and Supplies to the vendors listed on the tabulation for an estimated annual expenditure of $800,000.
Carried unanimously by a vote of 6-0.
CONSIDER AWARD OF RFP #20-04-08 – INSTRUCTIONAL SUPPLIES & MATERIALS FOR THE CLASSROOM: Motion #6923 Skeeter Hubert, seconded by Ray Sanders, moved: That the Board of Trustees award RFP #20-04- 08 – Instructional Supplies & Materials for the Classroom –to the vendors listed on the tabulation for an estimated annual expenditure of $7,500,000.
Carried unanimously by a vote of 6-0.
CONSIDER AWARD OF RFP #20-04-11 – TREE REMOVAL SERVICES: Motion #6924 Scott Moore, seconded by Ray Sanders, moved: That the Board of Trustees award RFP #20-04-11 – Tree Removal Services to the following vendors for an estimated annual expenditure of $100,000: Top Cut Tree Service Inc.; Tree Guy, LLC; and All Around Tree Service, Inc.
Carried unanimously by a vote of 6-0.
CONSIDER APPROVAL OF AN ORDER AUTHORIZING THE ISSUANCE, SALE AND DELIVERY OF CONROE INDEPENDENT SCHOOL DISTRICT UNLIMITED TAX SCHOOL BUILDING BONDS AND REFUNDING BONDS, IN ONE OR MORE SERIES; LEVYING A TAX AND PROVIDING FOR THE SECURITY AND PAYMENT THEREOF: AUTHORIZING THE SUPERINTENDENT AND CHIEF FINANCIAL OFFICER TO APPROVE THE AWARD OF THE SALE THEREOF IN ACCORDANCE WITH SPECIFIED PARAMETERS; AUTHORIZING THE REDEMPTION PRIOR TO MATURITY OF CERTAIN OUTSTANDING BONDS; AND ENACTING OTHER PROVISIONS RELATED THERETO: Motion #6925 John Husbands, seconded by Ray Sanders, moved: That the Board of Trustees approve an order authorizing the issuance, sale and delivery of Conroe Independent School District Unlimited Tax School Building Bonds and Refunding Bonds, in one or more series; levying a tax and providing for the security and payment thereof: authorizing the Superintendent and Chief Financial Officer to approve the award of the sale thereof in accordance with specified parameters; authorizing the redemption prior to maturity of certain outstanding bonds; and enacting other provisions related thereto.
The bond sale will provide funds for; Building a New Elementary in the Conroe High feeder zone, South County CTE Center at ORHS, and beginning construction of a new JHS in the Caney Creek feeder zone, renovations and additions to; Conroe High School, Conroe 9th, Armstrong Elementary, Ride Elementary, and Wilkerson, Safety and Security projects, Campus Renovations, Technology and Buses as well as the design phase for the new elementary school in the Grand Oaks feeder zone.
Carried unanimously by a vote of 6-0.
RECEIVE PRELIMINARY 2020-2021 PROPOSED BUDGET OVERVIEW: The Board received a preliminary 2020-2021 proposed budget overview from Chief Financial Officer, Darrin Rice.
RECEIVE FINANCIAL REPORTS:
10 Journal of Proceedings Page 5 July 21, 2020
The Board accepted the year-to-date financial report for information as presented by Karen Garza, Business and Accounting Manager.
CONSIDER APPROVAL OF ORDER AND NOTICE OF NOVEMBER 3, 2020 BOARD OF TRUSTEES GENERAL ELECTION: Motion #6926 Ray Sanders, seconded by John Husbands, moved: That the Board of Trustees approve The Order and Notice for the November 3, 2020 Trustee Election.
Carried unanimously by a vote of 6-0.
CONSIDER PURCHASE OF AN APPROXIMATELY 13.187 ACRE TRACT OF LAND IN THE CITY OF CONROE: Motion #6927 Skeeter Hubert, seconded by Scott Moore, moved: That the Board of Trustees approve the purchase of approximately 13.187 acres of land from West Tabernacle Church under the terms previously discussed and authorize the superintendent to complete contract negotiations and to execute the contract documents necessary to effectuate the purchase.
Carried unanimously by a vote of 6-0.
CONSIDER PURCHASE OF 15-18 ACRE SCHOOL SITE IN THE GRAND OAKS FEEDER ZONE: Motion #6928 Scott Moore, seconded by Ray Sanders, moved: That the Board of Trustees approve the purchase of an approximately 15-18 acre school site from Trendmaker Homes, Inc. under the terms previously discussed and authorize the superintendent to complete contract negotiations and to execute the contract documents necessary to effectuate the purchase.
Carried unanimously by a vote of 6-0.
RECEIVE LOCAL POLICY MANUAL UPDATE 115: General Counsel Carrie Galatas presented an overview of Local Policy Manual Update 115. Update 115 contains changes to policies required by new Title IX regulations issued by the Department of Education that go into effect on August 14, 2020, as well as changes from the 86th Texas Legislative Session that go into effect with the 2020-2021 school year. The Board will be asked to approve the Local Policies at the August 18, 2020 meeting.
ADJOURNMENT: Motion #6929 Dale Inman, seconded by John Husbands, moved that the meeting be adjourned. President Williams adjourned the meeting at 8:02 p.m.
Carried unanimously.
President, Board of Trustees Secretary, Board of Trustees
11 CONROE INDEPENDENT SCHOOL DISTRICT CISD ADMINISTRATION BUILDING PUBLIC HEARING ON PROPOSED 2020-2021 BUDGET AND TAX RATE AUGUST 4, 2020 6 P.M.
HEARING: Dr. Curtis Null, Superintendent of Schools, and Board members Mr. Datren Williams, Mr. John Husbands, Mr. Ray Sanders, Mr. Skeeter Hubert, Mr. Scott Moore, and Mr. Dale Inman were present to hear public comment on the 2020-2021 proposed budget and tax rate on the above date. Dr. Null opened the hearing at 6:00 p.m.
Darrin Rice, Chief Financial Officer, gave a comprehensive overview of the proposed 2020-2021 budget of $576,990,471.00 and tax rate of $1.2125. This tax rate is a decrease of $0.0175. Budget objectives for 2020-2021 include the following:
Meet the needs for the 2020-2021 school year. (Opening Stockton Junior High, 12th grade at GOHS, Anticipated 1,500 New Students, and Personnel allocation adjustments at elementary and intermediate schools) Provide Cost of Living Increase for all Employees Provide funding to meet the requirements of HB3 Full-Day Pre-k Reading Practices (Reading Academy K-3) Dyslexia, CCMR and Special Ed Programs Provide funding for costs related to COVID-19 Support the transition to virtual learning Supplies and equipment for maintaining a safe environment for students and staff
Mr. Rice also included financial highlights of Conroe ISD. Some of the highlights noted for the 2019-2021 year were:
Unassigned General Fund Balance equals 24.5% of the Budget @ 8/31/19 Budget & CAFR Awards from ASBO (Over 25 Years) -CAFR Awards from GFOA (20 Years) Financial Integrity Rating System of Texas (FIRST) –Superior Rating for year ended August 31, 2019 Clean Audit from Weaver Transparency Stars –Traditional Finances, Debt Obligations, and Contracts & Procurement. Lowest Tax Rate ($1.23) compared to our Area Peer Group Education Resource Group ranked CISD as the 2ndhighest rated district out of the 200 largest districts in the state, Based on Academic and Financial Performance. 5 -Star rating by the 2019 Texas Smart Schools. One of only 2 ISD’s to receive a 5- Star rating all 11 years
PUBLIC COMMENT: No citizens spoke at the hearing:
The hearing concluded at 6:14 p.m.
President, Board of Trustees Secretary, Board of Trustees
12 Amendment to the 2019-2020 Budget
Recommendation: That the Conroe Independent School District Board of Trustees approve an amendment to the 2019-2020 Official Budget, as reflected in the summary below and detailed in the following pages, as submitted by Darrin Rice, Chief Financial Officer, and as recommended by Dr. Curtis Null, Superintendent of Schools. Explanation:
Revenues: Current Amended Budget Amendment Budget General Fund Campus Donations $ 136,426.49 $ 83,945.11 $ 220,371.60 Medicaid Funds 969,660.92 3,519,905.00 4,489,565.92 Total Revenue Increase, General Funds 559,262,858.09 3,603,850.11 562,866,708.20 All Other Funds Teacher Training Reimbursement 27,000.00 12,430.53 39,430.53 Total Revenue Increase, All Funds $ 559,289,858.09 $ 3,616,280.64 $ 562,906,138.73
Appropriations:
General Fund Campus Donations $ 136,426.49 $ 83,945.11 $ 220,371.60 Medicaid Funds 969,660.92 3,519,905.00 4,489,565.92 Total Appropriation Increase, General Funds 554,632,567.59 3,603,850.11 558,236,417.70 All Other Funds Teacher Training Reimbursement 139,853.66 12,430.53 152,284.19 Total Appropriation Increase, All Funds $ 554,772,421.25 $ 3,616,280.64 $ 558,388,701.89
In the General Fund, adjustments include campus donations from Milam Elementary School and The Woodlands High School.
Increases requested for All Other Funds account for new or revised state, federal and local grant allocations and the debt service fund.
Policy Reference: Legal and Local Board Policy CE
Recommended by: Submitted by:
Dr. Curtis Null Darrin Rice Superintendent of Schools Chief Financial Officer
13
August 18, 2020
Budget Amendment Executive Summary
The budget amendment for the month of August includes both budget amendments and budget transfers.
Budget Amendment
The budget amendment for the month of August totals $15,551,038.68 in revenues and $15,551,038.68 in appropriations. The budget amendment is broken down into two categories, 1) General Fund (the district’s operating fund), and 2) All Other Funds.
1) The budget amendment in the General Fund for the month of August includes an increase to the Medicaid fund in the amount of $3,352,500 for federal reimbursements of direct medical services provided to Medicaid eligible special education students. The General Fund amendment also includes an activity fund donation for:
Caney Creek High School (shade structure)
2) The budget amendment in All Other Funds of $12,191,274.83 includes amounts for new or revised state, federal and local grant allocations. Revised funding may be due to federal reallocations, roll forward and maximum entitlements. The roll forward is the unspent portion of the previous year’s federal allocation. The maximum entitlement is the final distribution of total unallocated funding by the federal government.
The budget amendment contains revised planning amounts adjustments to the new federal grants awarded for the 2019-2020 fiscal year. The adjustments include: Title I, Part A for $19,424; Title I, Part C – Migrant for $85; Title I, Part D for ($66); Title II, Part A (Teacher and Principal Training and Recruiting) for $5,992; Title III, Part A LEP for ($8,911); and Title IV, Part A SSAEP for $2,914. Funding was received for the 2019-2020 grants for IDEA-B High Cost Funds Grant for $282,501 and the Homeless Children and Youth Grant for $45,925. Lastly, funding was received for the 2019- 2020 Instructional Materials Allotment in the amount of $11,843,410.83.
Budget Transfers
Budget transfers consist of funds transferred within the same fund but changing functions. These transfers are found within the General Fund and All Other Funds. The total amount of all transfers is $4,903,126.46. Approximately 94% or $4,641,078.96 of the transfers is found in the general fund. The remaining $262,047.50 is located within the District’s grant funds.
Policy Reference: Legal and Local Board Policy CE
14 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:08:57 PROPOSED BUDGET SUMMARY REPORT MAJOR PROPOSED OBJECT APPROVED PROPOSED AMENDED MAJOR OBJECT DESCRIPTION CODE BUDGET AMENDMENTS BUDGET
NONE 00 OTHER USES 8900 107,645,541.13 .00 107,645,541.13 107,645,541.13 .00 107,645,541.13 INSTRUCTION 11 TOTAL PAYROLL 6100 349,063,536.95 -2,374,522.56 346,689,014.39 CONTRACTED SERVICES 6200 6,225,051.26 -46,706.44 6,178,344.82 SUPPLIES AND MATERIALS 6300 36,060,734.42 361,100.71 36,421,835.13 OTHER OPERATING EXPEND 6400 1,502,290.43 54,538.53 1,556,828.96 CAPITAL OUTLAY 6600 486,151.06 .00 486,151.06 393,337,764.12 -2,005,589.76 391,332,174.36 MEDIA SERVICES 12 TOTAL PAYROLL 6100 5,374,768.44 .00 5,374,768.44 CONTRACTED SERVICES 6200 47,173.07 .00 47,173.07 SUPPLIES AND MATERIALS 6300 662,900.03 .00 662,900.03 OTHER OPERATING EXPEND 6400 3,920.35 .00 3,920.35 CAPITAL OUTLAY 6600 1,675.64 .00 1,675.64 6,090,437.53 .00 6,090,437.53 CURR & INST STAFF DEV 13
15 TOTAL PAYROLL 6100 16,158,446.64 1,347,148.06 17,505,594.70 CONTRACTED SERVICES 6200 883,827.45 165,300.00 1,049,127.45 SUPPLIES AND MATERIALS 6300 1,113,067.02 -83,370.90 1,029,696.12 OTHER OPERATING EXPEND 6400 688,305.45 7,000.00 695,305.45 CAPITAL OUTLAY 6600 .00 .00 .00 18,843,646.56 1,436,077.16 20,279,723.72 INSTRUCTIONAL ADMIN 21 TOTAL PAYROLL 6100 4,129,420.90 238,000.00 4,367,420.90 CONTRACTED SERVICES 6200 286,651.72 .00 286,651.72 SUPPLIES AND MATERIALS 6300 608,299.73 -16,092.34 592,207.39 OTHER OPERATING EXPEND 6400 327,375.14 12,500.00 339,875.14 CAPITAL OUTLAY 6600 48,885.95 .00 48,885.95 5,400,633.44 234,407.66 5,635,041.10 SCHL ADMINISTRATION 23 TOTAL PAYROLL 6100 34,246,499.47 800,000.00 35,046,499.47 CONTRACTED SERVICES 6200 174,952.37 .00 174,952.37 SUPPLIES AND MATERIALS 6300 240,232.73 .00 240,232.73 OTHER OPERATING EXPEND 6400 119,710.72 .00 119,710.72 CAPITAL OUTLAY 6600 75.00 .00 75.00 34,781,470.29 800,000.00 35,581,470.29 GUIDANCE & COUNSELING 31 TOTAL PAYROLL 6100 30,069,283.41 361,712.37 30,430,995.78 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:08:57 PROPOSED BUDGET SUMMARY REPORT MAJOR PROPOSED OBJECT APPROVED PROPOSED AMENDED MAJOR OBJECT DESCRIPTION CODE BUDGET AMENDMENTS BUDGET
GUIDANCE & COUNSELING 31 CONTRACTED SERVICES 6200 674,988.70 50,000.00 724,988.70 SUPPLIES AND MATERIALS 6300 3,211,668.21 102,405.00 3,314,073.21 OTHER OPERATING EXPEND 6400 299,413.15 2,500.00 301,913.15 CAPITAL OUTLAY 6600 .00 .00 .00 34,255,353.47 516,617.37 34,771,970.84 SOCIAL WORK 32 TOTAL PAYROLL 6100 1,226,079.06 -53,973.93 1,172,105.13 CONTRACTED SERVICES 6200 20,479.00 .00 20,479.00 SUPPLIES AND MATERIALS 6300 49,318.82 -2,342.37 46,976.45 OTHER OPERATING EXPEND 6400 28,749.52 2,400.00 31,149.52 1,324,626.40 -53,916.30 1,270,710.10 HEALTH 33 TOTAL PAYROLL 6100 6,348,582.47 611,000.00 6,959,582.47 CONTRACTED SERVICES 6200 136,181.75 140,000.00 276,181.75 SUPPLIES AND MATERIALS 6300 301,720.92 189,435.75 491,156.67 OTHER OPERATING EXPEND 6400 11,933.13 6,000.00 17,933.13 CAPITAL OUTLAY 6600 .00 .00 .00 6,798,418.27 946,435.75 7,744,854.02 16 STUDENT TRANS 34 TOTAL PAYROLL 6100 24,046,225.73 8,139.81 24,054,365.54 CONTRACTED SERVICES 6200 903,745.95 .00 903,745.95 SUPPLIES AND MATERIALS 6300 3,169,981.18 -33,790.29 3,136,190.89 OTHER OPERATING EXPEND 6400 537,002.33 .00 537,002.33 CAPITAL OUTLAY 6600 3,859,308.00 .00 3,859,308.00 32,516,263.19 -25,650.48 32,490,612.71 CHILD NUTRITION 35 TOTAL PAYROLL 6100 8,881,000.00 .00 8,881,000.00 CONTRACTED SERVICES 6200 538,633.34 .00 538,633.34 SUPPLIES AND MATERIALS 6300 13,026,963.45 .00 13,026,963.45 OTHER OPERATING EXPEND 6400 40,000.11 .00 40,000.11 CAPITAL OUTLAY 6600 396,226.40 .00 396,226.40 22,882,823.30 .00 22,882,823.30 COCURR ACTIVITIES 36 TOTAL PAYROLL 6100 7,593,937.48 250,000.00 7,843,937.48 CONTRACTED SERVICES 6200 531,892.50 .00 531,892.50 SUPPLIES AND MATERIALS 6300 1,957,782.43 -6,137.92 1,951,644.51 OTHER OPERATING EXPEND 6400 2,073,128.41 14,700.00 2,087,828.41 CAPITAL OUTLAY 6600 15,950.00 .00 15,950.00 12,172,690.82 258,562.08 12,431,252.90 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:08:57 PROPOSED BUDGET SUMMARY REPORT MAJOR PROPOSED OBJECT APPROVED PROPOSED AMENDED MAJOR OBJECT DESCRIPTION CODE BUDGET AMENDMENTS BUDGET
GENERAL ADMIN 41 TOTAL PAYROLL 6100 6,866,149.26 185,000.00 7,051,149.26 CONTRACTED SERVICES 6200 1,344,431.79 280,000.00 1,624,431.79 SUPPLIES AND MATERIALS 6300 413,304.56 99,208.70 512,513.26 OTHER OPERATING EXPEND 6400 584,198.05 .00 584,198.05 CAPITAL OUTLAY 6600 30,705.38 .00 30,705.38 9,238,789.04 564,208.70 9,802,997.74 MAINTENANCE & OPERATIONS 51 TOTAL PAYROLL 6100 27,521,346.00 .00 27,521,346.00 CONTRACTED SERVICES 6200 24,741,281.87 9,779.75 24,751,061.62 SUPPLIES AND MATERIALS 6300 4,615,515.97 174,473.60 4,789,989.57 OTHER OPERATING EXPEND 6400 1,774,791.94 .00 1,774,791.94 CAPITAL OUTLAY 6600 10,263,368.32 70,000.00 10,333,368.32 68,916,304.10 254,253.35 69,170,557.45 SECURITY 52 TOTAL PAYROLL 6100 7,459,312.00 150,000.00 7,609,312.00 CONTRACTED SERVICES 6200 137,339.07 .00 137,339.07 SUPPLIES AND MATERIALS 6300 1,006,470.88 1,200.00 1,007,670.88 OTHER OPERATING EXPEND 6400 39,740.72 .00 39,740.72 CAPITAL OUTLAY 6600 534,347.91 .00 534,347.91 17 9,177,210.58 151,200.00 9,328,410.58 TECHNOLOGY 53 TOTAL PAYROLL 6100 4,608,387.14 329,000.00 4,937,387.14 CONTRACTED SERVICES 6200 1,852,520.74 .00 1,852,520.74 SUPPLIES AND MATERIALS 6300 1,145,848.07 190,730.00 1,336,578.07 OTHER OPERATING EXPEND 6400 28,165.08 .00 28,165.08 CAPITAL OUTLAY 6600 12,449,226.72 .00 12,449,226.72 20,084,147.75 519,730.00 20,603,877.75 COMMUNITY SERVICES 61 TOTAL PAYROLL 6100 160,134.64 .00 160,134.64 CONTRACTED SERVICES 6200 14,000.00 6,000.00 20,000.00 SUPPLIES AND MATERIALS 6300 122,209.65 .00 122,209.65 OTHER OPERATING EXPEND 6400 56,546.76 .00 56,546.76 352,891.05 6,000.00 358,891.05 DEBT SERVICES 71 DEBT SERVICE 6500 102,915,781.00 .00 102,915,781.00 102,915,781.00 .00 102,915,781.00 FACILITIES ACQ 81 CONTRACTED SERVICES 6200 289,234.66 .00 289,234.66 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:08:57 PROPOSED BUDGET SUMMARY REPORT MAJOR PROPOSED OBJECT APPROVED PROPOSED AMENDED MAJOR OBJECT DESCRIPTION CODE BUDGET AMENDMENTS BUDGET
FACILITIES ACQ 81 SUPPLIES AND MATERIALS 6300 9,060,632.18 .00 9,060,632.18 OTHER OPERATING EXPEND 6400 .00 .00 .00 CAPITAL OUTLAY 6600 187,936,088.35 13,945.11 187,950,033.46 197,285,955.19 13,945.11 197,299,900.30 OTHER INTERGOVERNMENTAL 99 CONTRACTED SERVICES 6200 3,900,000.00 .00 3,900,000.00 3,900,000.00 .00 3,900,000.00 TOTAL EXPENSES 1,087,920,747.23 3,616,280.64 1,091,537,027.87 18 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:06:06 PROPOSED BUDGET AMENDMENTS DETAIL LISTING SELECTION CRITERIA: ALL MAJOR AMENDMENT CONTROL TRANSFER OBJECT BUDGET CODE AMOUNT DESCRIPTION NUMBER NUMBER ST FUNCTION 11 6100 1610110099911000-6118 110,000.00 AUGUST APPROVED AMENDMENT A2 H 1610112211123000-6119 96,000.00 AUGUST APPROVED AMENDMENT A2 H 1610112213223000-6119 17,000.00 AUGUST APPROVED AMENDMENT A2 H 1610112287723000-6119 154,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX05037000-6119 84,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX06837000-6119 76,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX06937000-6119 84,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX10437000-6119 73,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX10737000-6119 73,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX11237000-6119 77,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX12937000-6119 79,000.00 AUGUST APPROVED AMENDMENT A2 H 161011DX13037000-6119 73,000.00 AUGUST APPROVED AMENDMENT A2 H 161011RT87411000-6112 16,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 1,012,000.00 6300 1610110072811000-6399 73,000.00 AUGUST APPROVED AMENDMENT A2 H 1610110087711000-6317 20,000.00 AUGUST APPROVED AMENDMENT A2 H 1610110087711000-6399 500.00 AUGUST APPROVED AMENDMENT A2 H 1610112287723000-6399 80,000.00 AUGUST APPROVED AMENDMENT A2 H 161011RT87411000-6399 42,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 215,500.00 19 6400 1610110087711000-6411 8,500.00 AUGUST APPROVED AMENDMENT A2 H 1610112287723000-6411 38,000.00 AUGUST APPROVED AMENDMENT A2 H 3972110000124000-6497 1,149.12 AUGUST APPROVED AMENDMENT A1 H 3972110000324000-6497 4,966.92 AUGUST APPROVED AMENDMENT A1 H 3972110000524000-6497 2,165.94 AUGUST APPROVED AMENDMENT A1 H 3972110001124000-6497 425.25 AUGUST APPROVED AMENDMENT A1 H 3972110001424000-6497 3,428.46 AUGUST APPROVED AMENDMENT A1 H 3972110001624000-6497 294.84 AUGUST APPROVED AMENDMENT A1 H MAJOR OBJECT TOTAL 58,930.53 FUNCTION TOTAL 1,286,430.53 FUNCTION 13 6100 1610130072811000-6125 48,000.00 AUGUST APPROVED AMENDMENT A2 H 1610130087411000-6119 39,000.00 AUGUST APPROVED AMENDMENT A2 H 1610130088011000-6119 139,000.00 AUGUST APPROVED AMENDMENT A2 H 1610132287723000-6119 312,000.00 AUGUST APPROVED AMENDMENT A2 H 1610132288023000-6119 219,000.00 AUGUST APPROVED AMENDMENT A2 H 161013DX87437000-6119 91,000.00 AUGUST APPROVED AMENDMENT A2 H 161013RT87411000-6112 12,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 860,000.00 6200 1610132287723000-6299 105,000.00 AUGUST APPROVED AMENDMENT A2 H 161013RT87411000-6299 70,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 175,000.00 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:06:06 PROPOSED BUDGET AMENDMENTS DETAIL LISTING SELECTION CRITERIA: ALL MAJOR AMENDMENT CONTROL TRANSFER OBJECT BUDGET CODE AMOUNT DESCRIPTION NUMBER NUMBER ST FUNCTION 13 6400 1610132287723000-6411 7,000.00 AUGUST APPROVED AMENDMENT A2 H 1610132287723000-6497 1,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 8,000.00 FUNCTION TOTAL 1,043,000.00 FUNCTION 21 6100 1610212287723000-6119 113,000.00 AUGUST APPROVED AMENDMENT A2 H 1610212287723000-6125 26,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 139,000.00 6300 1610212202123000-6399 6,500.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 6,500.00 6400 1610210087799000-6411 3,500.00 AUGUST APPROVED AMENDMENT A2 H 1610212287723000-6411 9,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 12,500.00 FUNCTION TOTAL 158,000.00
20 FUNCTION 31 6200 1610312287723000-6299 50,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 50,000.00 6300 1610310087499000-6399 79,405.00 AUGUST APPROVED AMENDMENT A2 H 1610312287723000-6399 23,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 102,405.00 6400 1610312287723000-6411 2,500.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 2,500.00 FUNCTION TOTAL 154,905.00 FUNCTION 32 6400 1610322287723000-6411 7,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 7,000.00 FUNCTION TOTAL 7,000.00 FUNCTION 33 6100 1610330087299000-6125 102,000.00 AUGUST APPROVED AMENDMENT A2 H 1610332201423000-6125 34,000.00 AUGUST APPROVED AMENDMENT A2 H 1610332287723000-6119 67,000.00 AUGUST APPROVED AMENDMENT A2 H PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:06:06 PROPOSED BUDGET AMENDMENTS DETAIL LISTING SELECTION CRITERIA: ALL MAJOR AMENDMENT CONTROL TRANSFER OBJECT BUDGET CODE AMOUNT DESCRIPTION NUMBER NUMBER ST FUNCTION 33 6100 1610332287723000-6121 10,000.00 AUGUST APPROVED AMENDMENT A2 H 1610332287723000-6125 153,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 366,000.00 6200 1610332287723000-6219 140,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 140,000.00 6400 1610332287723000-6411 6,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 6,000.00 FUNCTION TOTAL 512,000.00 FUNCTION 41 6100 1610410072799000-6119 85,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 85,000.00 6200 1610412287723000-6211 80,000.00 AUGUST APPROVED AMENDMENT A2 H 1610412287723000-6299 200,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 280,000.00
21 FUNCTION TOTAL 365,000.00 FUNCTION 51 6600 199051AF00399000-6625 70,000.00 AUGUST APPROVED AMENDMENT A4 H MAJOR OBJECT TOTAL 70,000.00 FUNCTION TOTAL 70,000.00 FUNCTION 61 6200 1610610087799000-6299 6,000.00 AUGUST APPROVED AMENDMENT A2 H MAJOR OBJECT TOTAL 6,000.00 FUNCTION TOTAL 6,000.00 FUNCTION 81 6600 199081AF10599000-6615 13,945.11 AUGUST APPROVED AMENDMENT A3 H MAJOR OBJECT TOTAL 13,945.11 FUNCTION TOTAL 13,945.11 TOTAL EXPENSES 3,616,280.64 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 1 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:07:55 PROPOSED BUDGET TRANSFERS DETAIL LISTING SELECTION CRITERIA: ALL MAJOR AMENDMENT CONTROL TRANSFER OBJECT BUDGET CODE AMOUNT DESCRIPTION NUMBER NUMBER ST FUNCTION 11 6100 1990110099911000-6119 -2,700,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H 199011BR99831000-6119 -683,242.56 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 2240112287723000-6119 -45,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 2551116687424000-6112 -8,280.00 AUGUST APPROVED TRANSFER AUG 20 T12-3 H 2630112110125000-6125 32,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 266111CV04111000-6119 20,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-5 H 288011TI72824000-6112 -22,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 288111TI73024000-6125 -29,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-2 H 2898110011211RES-6119 49,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H MAJOR OBJECT TOTAL -3,386,522.56 6200 1990110099811000-6245 -46,206.44 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 2899110087411HML-6299 -500.00 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL -46,706.44 6300 1990110099811000-6317 85,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 1990110099811000-6399 337,427.96 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 199011BR99811HB3-6399 -360,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 25511178874240EL-6339 81,294.40 AUGUST APPROVED TRANSFER AUG 20 T12-4 H 266111CV20011000-6399 8,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-5 H 2899110087411HML-6399 -6,121.65 AUGUST APPROVED TRANSFER AUG 20 T12-7 H
22 MAJOR OBJECT TOTAL 145,600.71 6400 2899110087411HML-6497 -3,892.00 AUGUST APPROVED TRANSFER AUG 20 T12-7 H 2899110087411HML-6499 -500.00 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL -4,392.00 FUNCTION TOTAL -3,292,020.29 FUNCTION 13 6100 1990130099911000-6119 450,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H 2551136687424000-6118 8,280.00 AUGUST APPROVED TRANSFER AUG 20 T12-3 H 288013TR874240T2-6119 22,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 2899130011311HML-6119 6,868.06 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL 487,148.06 6200 266113CV20011000-6299 -1,700.00 AUGUST APPROVED TRANSFER AUG 20 T12-1 H 266113CV20011000-6299 -8,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-5 H MAJOR OBJECT TOTAL -9,700.00 6300 1990130099811000-6399 120.00 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 199013BR99836000-6399 -2,196.50 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 25511378874240EL-6339 -81,294.40 AUGUST APPROVED TRANSFER AUG 20 T12-4 H MAJOR OBJECT TOTAL -83,370.90 6400 2630132187425000-6411 -1,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H MAJOR OBJECT TOTAL -1,000.00 FUNCTION TOTAL 393,077.16 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 2 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:07:55 PROPOSED BUDGET TRANSFERS DETAIL LISTING SELECTION CRITERIA: ALL MAJOR AMENDMENT CONTROL TRANSFER OBJECT BUDGET CODE AMOUNT DESCRIPTION NUMBER NUMBER ST FUNCTION 21 6100 1990210099999000-6119 100,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H 2630212187425000-6125 -1,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H MAJOR OBJECT TOTAL 99,000.00 6300 1990210099899000-6399 -22,592.34 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL -22,592.34 FUNCTION TOTAL 76,407.66 FUNCTION 23 6100 1990230099999000-6119 800,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H MAJOR OBJECT TOTAL 800,000.00 FUNCTION TOTAL 800,000.00 FUNCTION 31 6100 1990310099999000-6119 350,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H 2898310004699RES-6119 16,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 2899310004599HML-6119 -571.88 AUGUST APPROVED TRANSFER AUG 20 T12-7 H
23 2899310004699HML-6119 -1,251.68 AUGUST APPROVED TRANSFER AUG 20 T12-7 H 2899310004999HML-6119 -1,255.30 AUGUST APPROVED TRANSFER AUG 20 T12-7 H 2899310005499HML-6119 -1,208.77 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL 361,712.37 FUNCTION TOTAL 361,712.37 FUNCTION 32 6100 26303221002250NC-6125 -5,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 26303221011250NC-6125 -25,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 2898320087499RES-6119 21,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 2899320087499HML-6118 -10,030.00 AUGUST APPROVED TRANSFER AUG 20 T12-7 H 2899320087499HML-6119 -29,635.82 AUGUST APPROVED TRANSFER AUG 20 T12-7 H 2899320087499HML-6125 -5,308.11 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL -53,973.93 6300 2899320087499HML-6399 -2,342.37 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL -2,342.37 6400 2899320087499HML-6411 -4,600.00 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL -4,600.00 FUNCTION TOTAL -60,916.30 FUNCTION 33 6100 1990330099999000-6119 200,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H PENTAMATION ENTERPRISES INC. PAGE NUMBER: 3 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:07:55 PROPOSED BUDGET TRANSFERS DETAIL LISTING SELECTION CRITERIA: ALL MAJOR AMENDMENT CONTROL TRANSFER OBJECT BUDGET CODE AMOUNT DESCRIPTION NUMBER NUMBER ST FUNCTION 33 6100 2240332287723000-6119 45,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H MAJOR OBJECT TOTAL 245,000.00 6300 1990330099899000-6399 189,435.75 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL 189,435.75 FUNCTION TOTAL 434,435.75 FUNCTION 34 6100 2898340091099RES-6121 -16,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 2899340091099HML-6121 24,139.81 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL 8,139.81 6300 2898340091099RES-6311 -70,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-6 H 2899340091099HML-6311 36,209.71 AUGUST APPROVED TRANSFER AUG 20 T12-7 H MAJOR OBJECT TOTAL -33,790.29 FUNCTION TOTAL -25,650.48 FUNCTION 36 24 6100 1990360099999000-6119 250,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H MAJOR OBJECT TOTAL 250,000.00 6300 1810360099891000-6399 -6,137.92 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL -6,137.92 6400 1990360099899000-6412 14,700.00 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL 14,700.00 FUNCTION TOTAL 258,562.08 FUNCTION 41 6100 1990410099999000-6119 100,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H MAJOR OBJECT TOTAL 100,000.00 6300 1990410099899000-6399 99,208.70 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL 99,208.70 FUNCTION TOTAL 199,208.70 FUNCTION 51 6200 1990510099899000-6246 9,779.75 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL 9,779.75 PENTAMATION ENTERPRISES INC. PAGE NUMBER: 4 DATE: 08/11/2020 CONROE INDEPENDENT SCHOOL DISTRICT MODULE NUM: DBUDRPT1 TIME: 14:07:55 PROPOSED BUDGET TRANSFERS DETAIL LISTING SELECTION CRITERIA: ALL MAJOR AMENDMENT CONTROL TRANSFER OBJECT BUDGET CODE AMOUNT DESCRIPTION NUMBER NUMBER ST FUNCTION 51 6300 1810510099891000-6399 6,137.92 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 1990510099899000-6399 186,635.68 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 266151CV20099000-6399 1,700.00 AUGUST APPROVED TRANSFER AUG 20 T12-1 H 266151CV20099000-6399 -20,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-5 H MAJOR OBJECT TOTAL 174,473.60 FUNCTION TOTAL 184,253.35 FUNCTION 52 6100 1990520099999000-6119 150,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H MAJOR OBJECT TOTAL 150,000.00 6300 1990520099899000-6399 1,200.00 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL 1,200.00 FUNCTION TOTAL 151,200.00 FUNCTION 53 6100 1990530099999000-6119 300,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-9 H
25 288153TI73099000-6125 29,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-2 H MAJOR OBJECT TOTAL 329,000.00 6300 1990530099899000-6317 100,000.00 AUGUST APPROVED TRANSFER AUG 20 T12-8 H 1990530099899000-6399 90,730.00 AUGUST APPROVED TRANSFER AUG 20 T12-8 H MAJOR OBJECT TOTAL 190,730.00 FUNCTION TOTAL 519,730.00 TOTAL EXPENSES .00 Receive Human Resources Report and Consider Employment of Professional Personnel - August 2020
Recommendation: That the Conroe Independent School District Board of Trustees approve the Human Resources report as submitted by Paula Green, Director of Human Resources, and as recommended by Dr. Curtis Null, Superintendent of Schools:
Explanation: As follows, you will find personnel resignations, retirements, and employment of professional personnel:
Personnel Resignations (Information Only)
Armstrong Elementary School Patricia Gonzalez, Bilingual Kindergarten Sarah O’Bryant, Bilingual Third Grade
Austin Elementary School Michele Jackson, Life Skills
Birnham Woods Elementary School Rae Andrea Fabuyi, Special Education
Bozman Intermediate School Lance Frenzel, Science Phyllisha Powers, Language Arts
Bush Elementary School Lynne Lawler, Fourth Grade
Glen Loch Elementary School Kayla McGuffey, First Grade
Grand Oaks High School Kendria Brown, Social Studies Melanie Dameron, Health Science Joan Stevenson-Jones, Counselor
McCullough Junior High School Sara Royall-Sunderman, Librarian/Medial Specialist
Milam Elementary School Rudi Luna, Third Grade
Oak Ridge High School John Varnell, Social Studies
Oak Ridge High School – Ninth Grade Misty Copeland, Biology
Patterson Elementary School Fatima Burgueno, Second Grade
Ride Elementary School Melissa Johnson, First Grade
Snyder Elementary School Kacie Leblanc, Kindergarten
26 Special Education Department Mattie Otori, Speech Language Pathologist Lisa Skinner, Bilingual Speech Language Pathologist
Stewart Elementary School Caroline Austin, District Reading Interventionist
Stockton Junior High School Myesha Ervin, Special Education
Suchma Elementary School Alexis Arceo, Special Education
The Woodlands College Park High School John Owens, Social Studies
The Woodlands High School Stephanie Reinhardt, Mathematics Samantha Sokaloski, Business
The Woodlands High School – Ninth Grade Kathryn Huebinger, Biology Laurie Shetlar, Social Studies
Transportation Department Jennifer Stafford, Supply and Accounting Manager
Travis Intermediate School Alaina Evans, Language Arts
Washington High School Timothy Curry, Spanish Cecilia Monks, English as Second Language
Personnel Retirements (Information Only)
Rice Elementary School Marla Stevens, Music
Ride Elementary School Carol Osterman, Fourth Grade
Snyder Elementary School Judith Robertson Krakow, Kindergarten
Wilkerson Intermediate School Julie Graham, Learning Thru Arts
Wilkinson Elementary School Susan Reynolds, First Grade
Employment of Professional Personnel (Information Only)
Anderson Elementary School Cinthya Garcia, Second Grade James McDugle, Fourth Grade Mayra Vasquez, Bilingual First Grade
Armstrong Elementary School Judiana Viruet, Bilingual Kindergarten
27 Bozman Intermediate School Brandy Barber, Special Education Saijon Blackwell, Special Education
Bush Elementary School Emily Brock, Fourth Grade Megan Hunsdale, First Grade
Caney Creek High School Cassidy Conroy, Audio/Visual Technology Christopher Day, Social Studies Robert Evans, English Idalia Hernandez, Athletic Trainer Rodney Young, Special Education
Conroe High School Jada Jones, English Leah Meriwether, Special Education Damon Queener, Industrial Technology Rachel Reed, Science
Conroe High School – Ninth Grade Jaime Cortez, Consumer Science Stefanie Lambert, Biology Lindsey Rynicki, Nurse Logan Studdard, Physical Education Taylor Unger, Special Education
Cox Intermediate School Jose Alvarez, Science Tazeen Khan, Fifth Grade
Creighton Elementary School Belgica Agomuo, Bilingual First Grade Maria Ramirez Correal, Bilingual Kindergarten Precious Sanders, Special Education Alondra Silva, Bilingual Kindergarten
Cryar Intermediate School Michelle McBrien, Resource
Ford Elementary School Erin Baker, Special Education Alexis Becerra, Bilingual Prekindergarten
Glen Loch Elementary School Maria Gonzalez Cobian, Bilingual First Grade Dana Valentine, First Grade Lisa Veach, Kindergarten
Grand Oaks High School Jacob Anderson, Social Studies Robyn Bayoumi, Special Education Brett Cales, Social Studies Madison Mays, History Britni Wyszynski, Counselor
Grangerland Intermediate School Yvette Chapman, Counselor Lorena Pacas Grimaldo, Science
28 Health Services Department Susan Coyne, Nurse
Irons Junior High School Colin Caffey, History Allee Dana, Mathematics
Kaufman Elementary School Ashely Rossi, Special Education
Knox Junior High School Susan Peterson, Art Laura Starzyk, Technology
McCullough Junior High School Christopher Brewer, Social Studies Morgan Eason, Science Trisha Herron, Mathematics
Milam Elementary School Maria Andino, Bilingual Kindergarten Sheridan Buchanan, Third Grade Reed Cox, PPCD
Moorhead Junior High School Chris Malott, Special Education Cara Torres, Special Education
Oak Ridge Elementary School Kevin Howland, Special Education
Oak Ridge High School Sean Dickie, Health Occupation Brandon Martinez, Social Studies
Oak Ridge High School – Ninth Grade Peter Dowdy, Art
Rice Elementary School Charleen Brooks, Special Education Kevin Smith, Music
Ride Elementary School Keri Healey, First Grade Deirdre Van Swearingen, Kindergarten
Runyan Elementary School Hailee McAlister, Fourth Grade Angelina Merida Avelar, Bilingual Second Grade
Snyder Elementary School Brittany Brandt, Kindergarten Shali Fuller, Special Education Allison Staggs, Fourth Grade
Special Education Department Jennifer Corso, BCBA Gabriel Kazigo, Diagnostician Amanda Miller, Speech Language Pathologist Kaylee Pope, District Special Education Facilitator Jailesci Williamson, Speech Language Pathologist
29 Stewart Elementary School Star Tipton, First Grade
Stockton Junior High School Xavier Webb, Mathematics
Technology Department Sarah Boelsche, PEIMS Assistant Manager
The Woodlands College Park High School Joe Berezoski, Social Studies Thomas Howard, Chemistry Kelly Ziegler, English as Second Language
The Woodlands High School Zachary Rasberry, CTE Ashley Williams, Special Education
Tough Elementary School Erin Brumley, Language Arts Tiffany McClure, Mathematics Lisa Rostkowski, Special Education Ashley Toth, Second Grade
Transportation Department Marcus Cowart, Assistant Director
Travis Intermediate School Megan Parman, Language Arts
Vogel Intermediate School Terri Boutte, Orchestra Hannah Hill, Language Arts
Wilkerson Intermediate School Celeste Cisneros, Special Education Lydia Echavarria, Special Education
Wilkinson Elementary School Melanie Hall, First Grade
York Junior High School Theresa Carpenter, Special Education Sierra Freeze, Language Arts Jordan Lewis, History Margaret Ricketson, Language Arts
Board acceptance requested:
Recommended by: Submitted by:
Dr. Curtis Null Paula Green Superintendent of Schools Director of Human Resources
30 Consider Approval of Texas Teacher Evaluation and Support System (T-TESS) Appraisers
Recommendation: That the Conroe Independent School District Board of Trustees approve qualified staff that may serve as a teacher appraiser for the 2020-2021 school year, as submitted by Paula Green, Director of Human Resources, and as recommended by Dr. Curtis Null, Superintendent of Schools:
Explanation: The Texas Teacher Evaluation and Support System (T-TESS) is currently the State approved instrument designed to evaluate teachers and establish a system of support. In addition to the three day T-TESS Appraiser Training, T-TESS appraisers must successfully complete a 36-hour Instructional Leadership Training (ILD) or a three day Advancing Educational Leadership (AEL) training. We respectfully submit the following names for your approval:
Policy Reference: Legal and Local DNA
Alaina Adams Pamela Britton Jennifer Daw Joshua Algaze Alison Brown Miguel De La Torre Lee Allen Hartwell Brown Amber DeBeaumont Michelle Allen Natalie Buckley Robert Derheim Jamie Almond Melanie Bujnoch Debra Dodd Shawn Almond Daniel Bulick Maria Dominguez Erin Anderson Anita Bundage Sarah Dorsey Lindsay Ardoin Shalanda Burks Kindel Doucet Kacy Arnold Megan Burnham Clinton Dulworth Ashlie Baker James Bush Christopher Dungan Amy Barber Christine Butler Deborah Dupre Daniel Barber Susan Caffery Keith Dupre Christopher Barnhart Roberto Cantu Kimberly Earthman Carlos Barron Katherine Clark Jeffrey Eldridge Ethan Barton Denise Coello Tami Eldridge Jo Ann Beken Laura Collins Beatriz English Kristen Belcher Gregg Colschen Julie English Terri Benson Shannon Conley Michael Ferguson Brenda Bishop Russell Corcoran Courtney Flessas James Bishop Kelly Corliss Kathy Franklin Jamie Bone Adrian Cortez Chelsea Fuller Esther Bothwell Lawrence Cox Jeffrey Fuller Dana Boyer Shawn Creswell Amy Garcia Larry Bradfute Vincent Cue Roberto Garcia Lynda Braschler Megan Davidson Lisa Garrison Shawn Brieden Sarah Davidson James Glaspie Victoria Brinkman Donny Daw Jean Ann Gloriod
31 Amy Gollogly Larry Koslosky Debra Peyreau Stacy Gomez Christopher Kuempel Debra Phillips Jennifer Gonzales Erin Lambert Demetra Phipps Dennis Gorka Jarod Lambert Serena Pierson Paola Gorman Ted Landry Thomas Polonyi Linda Graham Delbert LeBlanc Sabrina Pomales Paula Green Shelli LeBlanc Crystal Poncho Craig Harbin Shawne Ledee Christopher Povich Wohn Harden Brian Lee Jill Price Wesley Harness Melony Lewis Shukella Price Viviana Harris Vanessa Lincoln John Pyle Christa Haymark Anthony Livecchi Laura Quinones Acevedo Sharon Henry Marissa Lopez Kelly Rabon James Henson Angela Lozano Sarah Radford Gabriel Hernandez Gilberto Lozano Melissa Ralston Susan Hersperger Robert MacFarlane Bethany Rees Cassandra Hertzenberg Gary Madore Alicia Reeves Mandi Hess Treva Madore Christina Reichelt Ruthellen Hinton Heath Manuel Olivia Robinson Catherine Holden Kelly Marchiando Julianne Roddy Clinton Holden Crizelda Marroquin Joe Roland Roger Holtkamp Christell Marshall Linda Ross Tracy Horne Lisa Martin Julie Roth Robert Horton Erick Martin Leigha Ruffin Donna Hounihan Erin Mathe Anel Salas Cardenas Jill Houser Candace Mathis Kara Saly Sarah Howard Melanie McCarthy Melissa Sciba Joshua Hughes John McClendon Crystal Scott Genesis Humphrey Patricia McClure Stacey Sebesta Robert Jackson Robert McCord Deborah Shepard Tiffany Jackson Kathleen Meaux Kenneth Shields Latory Jacobs Bethany Medford Gregory Shipp Paige Jeanes Kelsea Meredith Delvin Sims Debra Johnson Kevin Meyer Steven Skidmore Danny Johnson James Milam Charita Smith Stephanie Johnson Julie Miller Danielle Smith Dusty Joiner Judy Mills Kristine Smith Karen Jones Nicholas Moore Mark Smith Christina Julien Lazaro Moreno Rotasha Smith Nancy Kahn Dennis Muehsler Tonya Smith William Kelly Mark Murrell Kevin Solberg Veronica Kiesz Sunnye Nowlin Wendi Spears Larry Klapesky Michael Null Deborah Spoon Paula Klapesky Tina Oliver Kimberly Sprayberry Thuy-Tien Koehnle Michael Papadimitriou Steven Standefer Elizabeth Koehler Antoinette Patterson Rian Stepp
32 Malinda Stewart Robin Traylor Ashley Wallace Jeffrey Stichler Dallas Tucker Theresa Waller Kim Stokes Tonya Twilla Tonya West Tracy Summerville Patrick Ubernosky Kendra Wiggins Erica Taylor Christina Upshaw Denae Wilker Tamika Taylor Hedith Upshaw Jeremy Williams Patricia Thacker Tara Vandermark John Williams Courtney Thibodeaux Krystal Vincent Shellie Winkler Elizabeth Thompson Tracy Voelker Richard Woodruff James Thompson Brian Walker Pamela Zoda Carlton Todd Nicole Walker
Recommended by: Submitted by:
Dr. Curtis Null Paula Green Superintendent of Schools Director of Human Resources
33 Consider Adoption of Local Policies in Local Policy Manual Update 115
Recommendation: That the Conroe Independent School District Board of Trustees adopt the local policies in Local Policy Manual Update 115, including deleting Local policies DMD Professional Development: Professional Meetings and Visitations and FMF Student Activities: Contests and Competitions, as submitted by Carrie Galatas, General Counsel and Dr. Curtis Null, Superintendent of Schools.
Explanation: The Local Policies in Update 115, which are explained below, include changes prompted by new Title IX regulations issued by the Department of Education that went into effect on August 14, 2020, and laws passed during the 86th Texas Legislative Session that went into effect with the 2020-2021 school year. Local Policies DMD Professional Development: Professional Meetings and Visitations and FMF Student Activities: Contests and Competitions are recommended for deletion as the content of both of these policies is more appropriate for inclusion as an administrative procedure. Administration has reviewed and approved these recommended changes to Local policies.
BF Board Policies: Language has been added to make clear that Legal policies are not adopted by the Board.
DED Compensation and Benefits – Vacations and Holidays: This is a new policy for the District and is recommended for inclusion in the District’s policy manual. It establishes which employees receive paid vacation and extra pay when required to work on holidays.
DIA Employee Welfare: Freedom from Discrimination, Harassment, and Retaliation: The revisions to this policy are prompted by new Title IX regulations. The revisions include, updating the definition of “prohibited conduct”, adding required language relating to sex-based harassment and the investigation of such reports. Language regarding when a district has actual knowledge of notice of sexual harassment and the required response is also included. The policy also establishes the preponderance of the evidence standard as the standard of proof to be used when determining if sexual harassment has occurred.
DMD Professional Development: Professional Meetings and Visitations: The policy is recommended for deletion and that the current policy text be moved to an administrative procedure.
EI Academic Achievement: Language has been added making clear that a student a student who fails one semester of a two semester course, and who has an average for the entire year that is below 70, will be given a half credit for the portion of the course the student passed. This has been the District’s practice.
FB Equal Educational Opportunity: Minor changes were made in compliance with the new Title IX regulations.
34 FD Admissions: Changes to this policy are prompted by new Administrative Code rules relating to transition services for highly mobile students who are homeless or in substitute care.
FEB Attendance: Attendance Accounting: Changes to the Administrative Code removed the requirement that attendance be taken during second or fifth period. The policy reflects this change which allows the superintendent to designate attendance taking time.
FFG Student Welfare: Child Abuse and Neglect: Administrative Code changes require the inclusion of language to address sexual abuse, trafficking, and other maltreatment of students. Provisions that previously were in an Exhibit to the Policy have been moved to the Policy.
FFH Student Welfare: Freedom From Discrimination, Harassment, and Retaliation: The same changes recommended for Local Board Policy DIA are recommended for this policy as required by the new Title IX regulations.
FMF Student Activities: Contests and Competition: This policy is recommended for deletion. The subject matter is more appropriately addressed in an administrative regulation.
FNG Student Rights and Responsibilities Student and Parent Complaints/Grievances: Language to address Texas Education Code 37.105 has been added. This provision allows the District to refuse entry or eject a person from its property under certain circumstances. However, the statute requires that the person be permitted to address the Board within 90 “calendar” days, which is different from how other timelines in the policy are calculated, which is by “business” days.
GF Public Complaints: The same changes recommended for Policy FNG are recommended for inclusion in this policy.
Policy Reference: BF Local
Submitted by:
Dr. Curtis Null Carrie Galatas Superintendent of Schools General Counsel
35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 Consider Approval of Amended Order and Notice for the November 3, 2020 Board of Trustees General Election
Recommendation: That the Conroe Independent School District Board of Trustees approve the Amended Order and Notice for the November 3, 2020 Board of Trustees General Election, as submitted by Carrie Galatas, General Counsel, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: On July 21, 2020, the Board of Trustees approved the Order and Notice for the November 3, 2020 Board of Trustees General Election. On July 27, 2020, the Governor issued a proclamation suspending Section 85.001(a) of the Texas Election Code expanding the early voting period for the November 3, 2020 General Election. Previously, early voting began on October 19, 2020. Under the Governor’s proclamation, early voting will now begin on October 13, 2020. Because state law requires that the Order and Notice set out the dates and times of early voting, the District must amend its Order and Notice to reflect the expanded early voting dates and times. There is also a change to one early voting location. Spring Creek Greenway Nature Center is no longer an early voting location. The George and Cynthia Woods Mitchell Library is now an early voting location. Exhibit A has also been revised as some Election Day polling locations have changed. These changes, along with several other minor corrections are also reflected in the attached amended Order and Notice.
Policy Reference: Legal and Local Policy BBB
Recommended by: Submitted by:
Dr. Curtis Null Carrie Galatas Superintendent of Schools General Counsel
76
CONROE INDEPENDENT SCHOOL DISTRICT GENERAL ELECTION ORDER AND NOTICE
STATE OF TEXAS § COUNTY OF MONTGOMERY §
On this 18th day of August 2020, the Board of Trustees of the CONROE INDEPENDENT SCHOOL DISTRICT convened with the following members present:
Datren Williams, President Ray Sanders, Secretary Stephen “Skeeter” Hubert, First Vice President Scott Moore, Second Vice President Scott Kidd, Assistant Secretary Dale Inman, Trustee John Husbands, Immediate Past President constituting a quorum, and among other proceedings had by said Board of Trustees were the following:
WHEREAS, the terms of office of Position 4, Datren Williams; Position 5, Scott Kidd; Position 6, John Husbands, and Position 7, Scott Moore of the Board of Trustees of the School District, will expire and the Trustee Election will be held November 3, 2020.
WHEREAS, on July 21, 2020, the Board of Trustees approved the Order and Notice for the District’s November 3, 2020 General Election as required by Texas law.
Whereas, on July 27, 2020, the Governor of the State of Texas issued a proclamation suspending §85.001(a) of the Texas Election Code to expand the early voting period for the November 3, 2020 General Election to begin on Tuesday, October 13, 2020 and to last through Friday, October 30, 2020.
WHEREAS, it is necessary for this Board to amend its previously adopted order establishing the procedure for filing and conducting said Trustee Election to reflect the changes to the Texas Election Code affected by the Governor’s July 27, 2020, proclamation:
NOW, THEREFORE, IT IS ORDERED BY THE BOARD OF TRUSTEES OF THE CONROE INDEPENDENT SCHOOL DISTRICT:
1. That an election be held on November 3 2020, for the purpose of electing four members to the Board of Trustees of the Conroe Independent School District, one member in Position 4, one member in Position 5, one member in Position 6, and one member in Position 7.
2. That all requests by candidates to have their names placed on the ballot for the above mentioned election shall be timely, made in accordance with the law and shall be in writing, shall state the number of the place for which such person is filing as a candidate, shall be signed by the candidate, and filed with the Secretary of the Board of Trustees, 3205 West Davis, Conroe, Texas, on or after July 18, 2020, and through and including 5:00 p.m. on August 17, 2020. Since July 18, 2020, falls on a weekend, the first day that the Secretary of the Board of Trustees’ office will be open to accept filings will be Monday, July 20, 2020. 1
77
3. The Secretary of the Board of Trustees shall post on the governmental bulletin board at the front of the building where the Board of Trustees meets the names of all candidates that have filed their applications in accordance with the terms and provisions of the Election Code.
4. The election will be a joint election with Montgomery County and other political jurisdictions to be determined, if any. The Conroe Independent School District election will be conducted by the County Elections Officer (Suzie Harvey) in Montgomery County, Texas. This joint election will be held pursuant to Texas Election Code Section 31.092. The County Elections Officer will provide all Election Judges, Alternate Judges, Early Voting Clerks, and other personnel to conduct the election.
5. The election shall be held at the polling places to be determined by Montgomery County. On Election Day, the polls at such polling places shall be open from 7:00 a.m. to 7:00 p.m. A list of the Election Day polling places is attached as Exhibit A.
6. Carrie R. Galatas is appointed as the District employee to receive requests for ballots by mail sent to the District. Ms. Galatas’ address is 3205 W. Davis, Conroe, Texas, 77304. These requests will be delivered to the person designated by the County Elections Officer as the Early Voting Clerk. The Office of the Montgomery County Elections Administrator at P.O. Box 2646, Conroe, Texas 77305-2646, is designated as the address to which early ballot applications and early ballots voted by mail may be sent.
7. The main early voting polling place will be the First Floor of the Lee G. Alworth Building located at 207 W. Phillips, Conroe, Texas 77301. Early voting by personal appearance shall be conducted at the following polling places:
Early Voting Locations Lee G. Alworth Building, 207 W. Phillips, Conroe, TX 77301, First Floor West Montgomery County Community Development Center, 31355 Friendship Drive, Magnolia 77355, Magnolia Room Magnolia Event Center 11659 FM 1488, Magnolia 77354, LGI 1 South County Community Center, 2235 Lake Robbins Drive, The Woodlands, TX 77380, Dining Room George and Cynthia Woods-Mitchell Library, 8125 Ashlane Way, The Woodlands, TX 77382 Meeting Rooms 101 & 102 North Montgomery County Community Center, 600 Gerald Street, Willis, TX 77378, Meador Room East Montgomery County Fair Association Building, 21675A McCleskey Road, New Caney, TX 77357, Main Room Lone Star Community Center, 2500 Lone Star Parkway, Montgomery, TX 77356, Cissy Boulware Room Election Central (Limited Ballots, Special Forms of Early Voting and Ballot by Mail only) 9159 FM 1484, Conroe, TX 77303, Foyer
The places for early voting shall be open each day except Saturdays, Sundays and official state holidays unless otherwise designated, during the period for early voting by personal appearance, which shall begin on October 13, 2020, and which will end on October 30, 2020. The early voting sites will be open from 8:00 a.m. until 5:00 p.m. on Tuesday, October 13, 2020 through Saturday, October 17, 2020. The early voting sites will be open from 7:00 a.m. until 7:00 p.m. on Monday, October 19, 2020 through Saturday, October 24, 2020, and on Monday, October 26, 2020 through Friday, October 30, 2020. On Sunday, October 25, 2020, the polls shall be open from 12:00 p.m. until 5:00 p.m.
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8. The Board of Trustees has determined that DREs shall be used in the above-mentioned election for early voting by personal appearance and at the election on Election Day. Early voting by mail shall be entered in the DRE by the Early Ballot Board.
9. The manner of holding the election shall be governed, as near as possible, by the Election Code of this State, and the Montgomery County Elections Administrator shall furnish all necessary DREs and other election supplies requisite to the election.
10. The votes shall be canvassed not earlier than November 6, 2020, and not later than November 17, 2020.
11. The candidate receiving the highest number of votes for each respective position voted on is entitled to serve as Trustee.
12. The Board of Trustees shall give notice of the election. The Secretary of the Board of Trustees is hereby authorized and instructed to post or cause to be posted not later than October 13, 2020, the combined Election Order and Notice and any other required notices where notices are customarily posted in the District. The Secretary shall also cause a copy of any required notice to be published one time in a newspaper of general circulation in Montgomery County where the District is located. The publication shall be between October 7, 2020 and October 27, 2020.
13. It is further found and determined in accordance with an order of the Board of Trustees, the Secretary caused to be posted written notice of the date, place, and subject of this meeting, on the governmental bulletin board located in the central administration office in the District, convenient and readily accessible to the general public, and the Notice, having been so posted, remained posted for at least 72 hours preceding the scheduled time of the meeting.
Upon a motion and a second to approve this General Election Order and Notice, the members of the Board voted “AYE”, or “NO” as follows: Datren Williams, President AYE Ray Sanders, Secretary AYE Stephen “Skeeter” Hubert, First Vice President AYE Scott Moore, Second Vice President AYE Scott Kidd, Assistant Secretary AYE Dale Inman, Trustee AYE John Husbands, Immediate Past President AYE
______Datren Williams President, Board of Trustees ATTEST:
______Ray Sanders Secretary, Board of Trustees
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79 Consider Texas Department of Transportation Settlement Offer Related to Acquisition of CISD Property for the Highway 105 Expansion Project
Recommendation: That the Conroe Independent School District Board of Trustees accept the Texas Department of Transportation Settlement Offer to purchase a 0.1456 parcel of land in front of Austin Elementary School, as submitted by Carrie Galatas, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: The Texas Department of Transportation through Property Acquisition Services, LLC, is in the process of acquitting land from property owners along State Highway 105 as part of the state’s improvement project for that highway. In March, the District and Property Acquisition Services began negotiations. The District countered the state’s initial offer, and on July 29, 2020, the District received notice that its counter-offer had been accepted. The state will pay the District $281,317.00 for the 0.1456 (6,345 square feet) strip of property in front of Austin Elementary. This amount includes the value of the land, the cost for the District to make the required improvements to its property after the acquisition (paving, utility work and landscaping), as well as the design and engineering costs associated with making the improvements. The state will pay the District an additional $24,586.00 as consideration for the District allowing the state on its property to continue work on the project until the sale of the property is finalized.
Policy Reference: Legal and Local Policy BBB
Recommended by: Submitted by:
Dr. Curtis Null Carrie Galatas Superintendent of Schools General Counsel
80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 Consider Ratification of Operation Connectivity Bulk Order Program Interlocal Acquisition Agreement with Region 4 Education Service Center for Technology Purchases
Recommendation: That the Conroe Independent School District Board of Trustees ratify the Operation Connectivity Interlocal Acquisition Agreement with the Region 4 Service Center as submitted by Carrie Galatas, General Counsel, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: On July 17, 2020, the Governor announced the allocation of $200 million in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to TEA for the purchase of eLearning devices and home internet solutions to enable remote learning during the COVID-19 pandemic for Texas students who lack connectivity. The program provides matching funds for district to facilitate purchases of necessary devices and hotspots. TEA, through Region 4 Education Service Center, has worked with vendors to secure reduce prices and timely delivery to Texas school districts through a bulk order program. Matching funds are based on the number of economically disadvantaged students in a district.
August 4, 2020 was the deadline for district to take participate in the Operation Connectivity bulk order program. The timing of the announcement of the program did not allow the District to evaluate the program in time for inclusion on the Board’s July 21, 2020, agenda. As a result, to meet the deadline to participate, Dr. Null signed the required interlocal agreement.
Under the program the District will receive 3,500 hotspots, 2,500 Chromebooks, and 500 iPads. The cost to the District is approximately $500,000, which is approximately half of the purchase price for these items. Because the cost exceeds the $50,000 purchasing authority delegated to Dr. Null under Board Policy CH Local, and because this is an interlocal agreement, the Board must ratify the purchase and the interlocal agreement in accordance with Board Policy CH Local and the Interlocal Cooperation Act, which requires that interlocal agreements be authorized by the governing body.
Policy Reference: Legal GRB and CH Local
Recommended by: Submitted by:
Dr. Curtis Null Carrie Galatas Superintendent of Schools General Counsel
106 DocuSign Envelope ID: 5CDE2AFF-46A2-4571-8BD4-2336009E4E1F
OPERATION CONNECTIVITY INTERLOCAL ACQUISITION AGREEMENT Entered between Region 4 Education Service Center (“Region 4”) and Local Education Agency (“LEA”) pursuant to Tex. Gov’t Code, Chapter 791.
Local education agency name: CONROE ISD, (170902) County district number: 170902 Point of contact: Teri Ross Date: July 29th, 2020
This Operation Connectivity Interlocal Acquisition Agreement (“Agreement”) contains key information and terms regarding your LEA’s participation in the Operation Connectivity bulk purchase process. The following addendums are incorporated into this Agreement:
1. State Funding Allocation Methodology Addendum (attached) 2. EDGAR Certification Addendum (attached – to be executed by Region 4) 3. Grant Program Guidelines (attached) 4. LEA Order Logistics Confirmation (separate document) 5. Additional Quantity Request (separate document)
Due the urgency required to maintain our position within our vendors’ supply chain, please submit the completed and signed copy of this Agreement [as well as your Additional Quantity Request Addendum] through DocuSign by COB Tuesday, August 4, 2020. Should your LEA not be able to provide signed approval of this Agreement by this date, your order will unfortunately have to be cancelled, and this Agreement will automatically terminate without further action by the parties.
Below you will find your LEA’s allocated quantities per provider / OEM (“Vendor”) and model. These quantities are based on two inputs: 1) your LEA’s requested quantities as included in your LEA’s bulk order survey / form, 2) the total dollar value for which the state funding program is able to cover 50% of your LEA hotspot / device costs, as based on the state’s allocation methodology (see State Funding Allocation Methodology Addendum).
Any change to the quantities allocated below must be requested by emailing [email protected] with your revisions. We will then review requested revisions and send you an updated Agreement. Please note that allocated quantities can only be decreased. Any proposed revisions to increase quantities for any Vendor or model will be rejected.
For quantity needs above what the state has allocated your LEA [capped at your LEA’s remaining quantity as listed in your Additional Quantity Request Addendum], please include this in your LEA’s Additional Quantity Request Addendum. If your submitted Additional Quantity Request Addendum is accepted, it will become a binding part of the Agreement. Your Additional Quantity Request Form must be submitted by Tuesday, August 4, 2020. Failure to submit by the deadline will result in your Additional Quantity Request Addendum being rejected.
Mobile broadband hotspots:
Vendor AT&T T-Mobile Verizon Data limit Unlimited Unlimited Unlimited Hotspot type Category 4 Category 4 Category 4 Contract length 1 year 1 year 1 year Warranty length 1 year 1 year 1 year
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Device costs/unit $60 $0 $60 Monthly rate/unit $15 $15 $10 Asset tagging cost/unit $0 $0 $5 Custom CIPA filtering enablement $0 $0 $2 monthly rate/unit Total 1-year hotspot costs/unit $240 $180 $209 Original LEA quantity request 0 500 3000 (through bulk order survey) Allocated quantity 0 500 3000 Total hotspot order costs $0 $90000 $627000 LEA portion of hotspot order costs $0 $45000 $313500
Learning devices:
Middle & elementary laptops High school laptops Chromebooks iPad Vendor Dell HP Lenovo Dell HP Dell HP Apple Model 3190 9ru44ut 100e 3410 PB11x360 3100 1A764UT iPad 7th number Chrome Generation CPU Celeron Celeron Celeron I3 Pentium N/A N/A N/A processor 4120 4020 5030 RAM 4 GB 4 GB 4 GB 4 GB 8 GB 4 GB 4 GB N/A Hard drive 64 GB 64 GB 64 GB 500 GB 128 GB 16 GB 32 GB 32 GB size Screen size 11.6” 11.6” 11.6” 14” 11.6” 11.6” 11.6” 10.2” Wi-Fi Standard Standard Standard Standard Standard Standard Standard Standard protocol Touch No Yes No No Yes No Yes Yes Screen Convert to No Yes No No Yes No No Yes tablet External N/A N/A N/A N/A N/A N/A N/A Y keyboard (Y/N) Warranty 1 year on- 1 year 1 year 1 year on 1 year 1 year on 1 year N/A site mail in mail in site mail in site mail in Additional Windows Windows Windows Windows Windows Google Google iPadOS, features 10, 10, 10, 10, 10, license, license, custom custom custom custom custom custom custom custom engraving tagging tagging tagging tagging tagging tagging tagging Price $237 $266 $205 $323 $369 $228 $237 $386 Original LEA 0 0 0 0 0 2000 0 500 quantity request (through bulk order survey) Allocated 0 0 0 0 0 2000 0 500 quantity Total device $0 $0 $0 $0 $0 $456000 $0 $193000 order costs LEA portion $0 $0 $0 $0 $0 $228000 $0 $96500 of device order costs
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Total costs:
Total hotspot order costs $717000 Total device order costs $649000 LEA portion of hotspot order costs $358500 LEA portion of device order costs $324500 Total order costs (hotspots and devices) $1366000 Total LEA portion of order costs (hotspots and devices) $683000
Payment terms: Payment for your LEA’s portion of the order costs will be due immediately upon receipt of the order invoice that your LEA will be receiving via email. Please note that payment is required before hotspots / devices will be asset tagged and shipped to your LEA. Specific payment instructions will be provided with your issued invoice.
LEA orders will be tagged and shipped in the order in which invoice payment is received. Delay in payment will result in a delay of devices to your LEAs. Any LEA whose payment has not been received by Region 4 within 3 business days from the invoice date will have their order cancelled, resulting in an automatic termination of this Agreement. LEAs must provide a completed LEA Order Logistics Confirmation by Friday, August 7, 2020. Failure to complete and provide this confirmation timely may result in the delay or cancellation of your order and termination of this Agreement.
Matching Funds Allocation:
Funding allocation: You will find below your LEA’s state matching award. This allocation is based on two inputs, 1) your LEA’s requested quantities as included in your LEA’s bulk order survey/form, 2) the state’s allocation methodology (see State Funding Allocation Methodology Addendum).
Total state matching (hotspots and devices) $683000
Please note that this amount includes only the 1:1 matching of the funds that are expected to be contributed by your LEA. By executing this Agreement, your LEA is committing to pay the amounts set forth herein.
Incorporation of Vendor Warranties and Terms/Disclaimer and Release of Region 4 Liability:
LEA ACKNOWLEDGES AND AGREES THAT ANY PRODUCTS OR SERVICES ACQUIRED THROUGH THIS AGREEMENT ARE SUBJECT TO ANY VENDORS’ TERMS AND CONDITIONS (“VENDOR TERMS”) PROVIDED SEPARATELY BY VENDOR TO LEA. THIS AGREEMENT SHALL CONTROL IN THE EVENT OF ANY CONFLICT WITH VENDOR TERMS. THE PROVISIONS OF ANY MANUFACTURER OR OTHER VENDOR WARRANTIES AND OBLIGATIONS UNDER THE VENDOR TERMS ARE HEREBY EXTENDED TO LEA. THE LEA’S EXCLUSIVE REMEDY FOR BREACH OF ANY SUCH WARRANTY OR OTHER VENDOR OBLIGATIONS RELATED TO THE PRODUCTS OR SERVICES WILL BE THE ENFORCEMENT OF ANY RIGHTS UNDER THE VENDOR TERMS, AND REGION 4 SHALL HAVE NO LIABILITY TO LEA RELATED TO SAME. THE LEA ACKNOWLEDGES AND AGREES AS A STRICT TERM OF THIS AGREEMENT THAT REGION 4 DOES NOT ASSUME BUT, RATHER, EXPRESSLY DISCLAIMS ALL WARRANTIES OR OTHER OBLIGATIONS SET FORTH IN THE VENDOR TERMS, AND REGION 4 DOES NOT MAKE AND EXPRESSLY DISCLAIMS ANY ADDITIONAL WARRANTIES, OBLIGATIONS OR LIABILITY IN CONNECTION WITH THE
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PRODUCTS AND SERVICES. LEA HEREBY RELEASES REGION 4 FROM ALL LIABILITY RELATED TO THE VENDOR PRODUCTS AND SERVICES. LEA IS RESPONSIBLE FOR ENSURING COMPLIANCE WITH ALL APPLICABLE LAWS AND REGULATIONS, INCLUDING THOSE RELATED TO PROCUREMENT.
Acknowledgement of Federal Funding:
The source of all matching funds pursuant to this Agreement are federal funds made available through the 2020-2021 Remote Learning Operation Connectivity-CV19 grant (“Grant”) awarded to Region 4. All fund matches and other obligations under this Agreement for the acquisition of products or services are subject to appropriation of funds to Region 4. As such, if Region 4 does not receive sufficient Grant funding, Region 4 may immediately terminate this Agreement without penalty or further obligation to LEA upon written notice. This Agreement is further subject to and incorporates all terms of Region 4’s Grant agreement with the TEA, including the Grant Program Guidelines issued by TEA related to the Grant, and LEA is subject to and agrees to follow any relevant terms set forth in the Grant Program Guidelines. The parties acknowledge and agree to follow all applicable federal, state and local laws, rules, ordinances and regulations related to the expenditure of the Grant funds (“Applicable Laws”). Region 4 specifically acknowledges and agrees to all applicable terms contained in the EDGAR Certification Addendum. All participating Vendors will be required to follow Applicable Laws, the applicable conditions in the Grant Program Guidelines and similarly will agree to applicable EDGAR certifications.
Execution:
This Agreement and the listed addendums and Vendor Terms constitute the entire agreement between the parties, and no part of the Agreement may be modified unless expressed in writing and signed by both parties. Neither party waives or relinquishes any immunity or defense that either party is entitled to by law. All payments made pursuant to this Agreement will be made from current revenues. Each party warrants that it has authority to enter into this Agreement and perform its obligations. The signatory below shall have authority to act on all matters related to this Agreement.
By signing below, the parties are binding themselves to the terms of this Agreement, subject only to any necessary approvals and actions by the parties’ governing boards. By execution of this Agreement, the LEA gives Region 4 permission to move forward with purchasing the above quantity of hotspots and devices on the LEA’s behalf.
For LEA
Curtis Null Superintendent
(Printed name/title) (Title)
7/31/2020
(Signature) (Date)
For Region 4 Education Service Center
Dr. Pamela Wells, Executive Director
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7/31/2020
(Signature) (Date)
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ADDENDA 1. State Matching Allocation Methodology 2. EDGAR Certifications 3. Program Guidelines
112 DocuSign Envelope ID: 5CDE2AFF-46A2-4571-8BD4-2336009E4E1F
ADDENDUM ONE
State Matching Allocation Methodology
Overview On July 17, 2020, Governor Abbott, Lt. Governor Patrick, Speaker Bonnen, Senate Finance, and House Appropriations Committee Chairs announced eLearning funding For Texas students. The State of Texas will allocate $200 million in Coronavirus Aid, Relief, and Economic Security (CARES) Act funding to the Texas Education Agency (TEA) for the purchase of eLearning devices and home internet solutions to enable remote learning during the COVID-19 pandemic for Texas students that lack connectivity.
The majority of the $200 million in CARES Act funding will be allocated to LEAs through matching funds for purchases of hotspots (with data plans) and devices through a statewide bulk purchasing event. This document provides the methodology for the allocation of these CARES Act funds. Additional state dollars may be available through a reimbursement program. More details will be released as this is designed. The TEA is the passthrough agency for this grant. Region 4 Education Service Center shall serve as the grant recipient and shall conduct the bulk purchases on behalf of LEAs.
Funding Allocation – Bulk Purchase Matching Funds LEAs will be eligible for fund matching of 50% of the expenditures incurred through the statewide bulk purchasing event. However, the level of LEA fund matching for purchases made through the statewide bulk purchasing event will be contingent on the number of economically disadvantaged students in the LEA.1 The amount of fund matching will not exceed 50% of LEA expenditures to purchase device and/or hotspots for the number of economically disadvantaged students in the LEA. The costs associated with device and hotspot purchase volume that exceeds the number of economically disadvantaged students in an LEA will not be eligible for fund matching.2
If an LEA is purchasing a quantity of devices and/or hotspots less than the number of economically disadvantaged students, the LEA will still receive the full 50% fund matching for those expenditures.
1 The number of economically disadvantaged students in an LEA are calculated as the PEIMS ages 3-21 low income students (eligible for free lunch, reduced price lunch, or federal aid programs), from the October 2019 fall collection, released for 2020-2021 ESSA funding formulas. 2 If an LEA orders more devices and/or hotspots than they have economically disadvantaged students, the LEA will still have the opportunity to order at the bulk purchase order’s discounted rates, but those expenditures will not be eligible for fund matching. Page 1 of 2
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For example (figures illustrative): District A orders device volume equal to economically disadvantaged (eco dis.) enrollment Enrollment: 1000 total students; 500 economically disadvantaged students District A is capped at 500 total devices for this program (due to percent eco dis.) Bulk order: 500 devices x $200 cost per device = $100,000 LEA spend LEA spend eligible for fund matching: up to 500 students x $200 cost per device = up to $100,000 TEA fund matching: up to $50,000 LEA responsibility: $50,000 District B orders device volume greater than economically disadvantaged enrollment Enrollment: 1000 total students; 500 economically disadvantaged students District B is capped at 500 total devices for this program (due to percent eco dis.) Bulk order: 750 devices x $200 cost per device = $150,000 LEA spend LEA spend eligible for fund matching: up to 500 students x $200 cost per device = up to $100,000 TEA fund matching: up to $50,000 LEA responsibility: $100,000
District C orders device volume less than economically disadvantaged enrollment Enrollment: 1000 total students; 500 economically disadvantaged students District C is capped at 500 total devices for this program (due to percent eco dis.) Bulk order: 250 devices x $200 cost per device = $50,000 LEA spend LEA spend eligible for fund matching: up to 250 students x $200 cost per device = up to $50,000 TEA fund matching: up to $25,000 LEA responsibility: $25,000
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ADDENDUM TWO EDGAR CERTIFICATIONS (TO BE EXECUTED BY REGION 4)
The following certifications and provisions are required and apply when the Local Education Agency (“LEA”) expends federal funds for any contract. Accordingly, the parties agree that the following terms and conditions apply, as applicable, in all situations where Region 4 has been paid or will be paid with federal funds:
REQUIRED CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS APPENDIX II TO 2 CFR PART 200
(A) Contracts for more than the simplified acquisition threshold currently set at $250,000, which is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908, must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
Pursuant to Federal Rule (A) above, when LEA expends federal funds, LEA reserves all rights and privileges under the applicable laws and regulations with respect to this procurement in the event of breach of contract by either party.
(B) Termination for cause and for convenience by the grantee or subgrantee including the manner by which it will be effected and the basis for settlement. (All contracts in excess of $10,000)
Pursuant to Federal Rule (B) above, when LEA expends federal funds, LEA reserves the right to immediately terminate any agreement in excess of $10,000 in the event of a breach or default of the agreement by Region 4 in the event Region 4 fails to: (1) meet schedules, deadlines, and/or delivery dates within the time specified in the procurement solicitation, contract, and/or a purchase order; (2) make any payments owed; or (3) otherwise perform in accordance with the contract. LEA also reserves the right to terminate the contract immediately, with written notice to Region 4, for convenience, if LEA believes, in its sole discretion that it is in the best interest of LEA to do so. Region 4 will be compensated for work performed and accepted and goods accepted by LEA as of the termination date if the contract is terminated for convenience of LEA. The Contract is not exclusive and LEA reserves the right to purchase goods and services from other vendors when it is in LEA’s best interest.
(C) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”
Pursuant to Federal Rule (C) above, when LEA expends federal funds on any federally assisted construction contract, the equal opportunity clause is incorporated by reference herein.
(D) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program legislation, all prime construction contracts in excess of $2,000 awarded by non-Federal entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency. The contracts must also include a provision for compliance with the Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that each contractor or
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subrecipient must be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. The non- Federal entity must report all suspected or reported violations to the Federal awarding agency.
Pursuant to Federal Rule (D) above, when LEA expends federal funds during the term of an award for all contracts and subgrants for construction or repair, Region 4 will be in compliance with all applicable Davis-Bacon Act provisions.
(E) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable, all contracts awarded by the non-Federal entity in excess of $100,000 that involve the employment of mechanics or laborers must include a provision for compliance with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
Pursuant to Federal Rule (E) above, when LEA expends federal funds, Region 4 certifies that Region 4 will be in compliance with all applicable provisions of the Contract Work Hours and Safety Standards Act during the term of an award for all contracts by LEA.
(F) Rights to Inventions Made Under a Contract or Agreement. If the Federal award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by the awarding agency.
Pursuant to Federal Rule (F) above, when federal funds are expended by LEA, Region 4 certifies that during the term of an award for all contracts by LEA resulting from this procurement process, Region 4 agrees to comply with all applicable requirements as referenced in Federal Rule (F) above.
(G) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as amended—Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non- Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251- 1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
Pursuant to Federal Rule (G) above, when federal funds are expended by LEA, Region 4 certifies that during the term of an award for all contracts by LEA resulting from this procurement process, Region 4 agrees to comply with all applicable requirements as referenced in Federal Rule (G) above.
(H) Debarment and Suspension (Executive Orders 12549 and 12689)—A contract award (see 2 CFR 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
Pursuant to Federal Rule (H) above, when federal funds are expended by LEA, Region 4 certifies that during the term of an award for all contracts by LEA, Region 4 certifies that neither it nor its principals is presently debarred, suspended,
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proposed for debarment, declared ineligible, or voluntarily excluded from participation by any federal department or agency.
(I) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)—Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.
Pursuant to Federal Rule (I) above, when federal funds are expended by LEA, Region 4 certifies that during the term and after the awarded term of an award for all contracts by LEA, Region 4 certifies that it is in compliance with all applicable provisions of the Byrd Anti-Lobbying Amendment (31 U.S.C. 1352). The undersigned further certifies that: (1) No Federal appropriated funds have been paid or will be paid for on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the awarding of a Federal contract, the making of a Federal grant, the making of a Federal loan, the entering into a cooperative agreement, and the extension, continuation, renewal, amendment, or modification of a Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions. (3) The undersigned shall require that the language of this certification be included in the award documents for all covered sub-awards exceeding $100,000 in Federal funds at all appropriate tiers and that all subrecipients shall certify and disclose accordingly.
RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS
When federal funds are expended by LEA for any contract, Region 4 certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.333. Region 4 further certifies that it will retain all records as required by 2 CFR § 200.333 for a period of three years after grantees or subgrantees submit final expenditure reports or quarterly or annual financial reports, as applicable, and all other pending matters are closed.
CERTIFICATION OF COMPLIANCE WITH THE ENERGY POLICY AND CONSERVATION ACT
When LEA expends federal funds for any contract, Region 4 certifies that it will comply, as applicable, with the mandatory standards and policies relating to energy efficiency which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C. 6321 et seq.; 49 C.F.R. Part 18).
CERTIFICATION OF EQUAL EMPLOYMENT STATEMENT
It is the policy of LEA not to discriminate on the basis of race, color, national origin, gender, limited English proficiency or handicapping conditions in its programs. Region 4 agrees not to discriminate against any employee or applicant for employment to be employed in the performance of this Contract, with respect to hire, tenure, terms, conditions and privileges of employment, or a matter directly or indirectly related to employment, because of age (except where based on a bona fide occupational qualification), sex (except where based on a bona fide occupational qualification) or race, color, religion, national origin, or ancestry. Region 4 further agrees that every subcontract entered into for the performance of this Contract shall contain a provision requiring non-discrimination in employment herein specified, binding upon each subcontractor. Breach of this covenant may be regarded as a material breach of the Contract.
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CERTIFICATION OF COMPLIANCE WITH BUY AMERICA PROVISIONS
LEA has a preference for domestic end products for supplies acquired for use in the United States when spending federal funds (purchases that are made with non-federal funds or grants are excluded from the Buy America Act). Region 4 certifies that it is in compliance with all applicable provisions of the Buy America Act.
CERTIFICATION OF ACCESS TO RECORDS – 2 C.F.R. § 200.336
Region 4 agrees that the District’s Inspector General or any of their duly authorized representatives shall have access to any books, documents, papers and records of Region 4 that are directly pertinent to Region 4’s discharge of its obligations under the Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to Region 4’s personnel for the purpose of interview and discussion relating to such documents.
CERTIFICATION OF APPLICABILITY TO SUBCONTRACTRS
Region 4 agrees that all contracts it awards pursuant to the Contract shall be bound by the foregoing terms and conditions.
REGION 4 AGREES TO COMPLY WITH ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS, RULES, REGULATIONS, AND ORDINANCES. IT IS FURTHER ACKNOWLEDGED THAT REGION 4 CERTIFIES COMPLIANCE WITH ALL APPLICABLE PROVISIONS, LAWS, ACTS, REGULATIONS, ETC. AS SPECIFICALLY NOTED ABOVE
Printed Name and Title of Authorized Representative:
Curtis Null Superintendent
Email Address:
Signature of Authorized Representative:
7/31/2020 Date: ______
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ADDENDUM THREE REQUEST FOR APPLICATION
Program Guidelines
2020-2021 Remote Learning Operation Connectivity-CV19
Authorized by Coronavirus Aid, Relief, and Economic Security (CARES) Act, Section 5001, Coronavirus Relief Fund (CRF)
Application Closing Date ---5:00p.m.,CentralTime ApplicationduedateJuly23,2020
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PROGRAM GUIDELINES
T E X AS E D U C AT I ON AG E N CY
Office of Information Technology Services 1701 North Congress Avenue Austin, Texas 78701
© Copyright 2020 by the Texas Education Agency. All Rights Reserved.
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PROGRAM GUIDELINES
Contents
Introduction to the Program Guidelines ...... 4 Reference to the General and Fiscal Guidelines ...... 4 Contact for Clarifying Information ...... 5 Program Contact ...... 5 Funding Contact ...... 5 US Department of Education and/or State Appropriations ...... 5 Grant Timeline ...... 5 Grant at a Glance ...... 6 Program Purpose, Goals, and Objectives...... 6 Eligible Applicants ...... 6 Shared Services Arrangement ...... 6 Cost Share or Matching Requirement ...... 6 Supplement, Not Supplant ...... 6 Limitation of Administrative Funds ...... 6 Pre-Award Costs ...... 7 Application Requirements and Assurances ...... 7 Statutory Requirements ...... 7 TEA Program Requirements ...... 7 Program-Specific Assurances ...... 9 Allowable Activities and Use of Funds ...... 9 General Allowable Activities and Use of Funds ...... 9 Unallowable Activities and Use of Funds ...... 9 Performance Measures ...... 10 Federal Grant Requirements...... 10 Equitable Access and Participation...... 10 Private Nonprofit School Participation...... 10 Maintenance of Effort ...... 10 Attachments ...... 10 Required Fiscal-Related Attachments ...... 11 Required Program-Related Attachments ...... 11
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PROGRAM GUIDELINES
Introduction to the Program Guidelines
TEA, as the pass-through entity1, is the grantee2 from the U.S. Department of Education (USDE) and TEA awards subgrants to non-federal entities3 such as local educational agencies (LEAs), including school districts, charter schools, and education service centers, and to a lesser degree institutions of higher education (IHEs), and nonprofit organizations (NPOs) who are the agency’s subgrantees4. These guidelines apply to all subgrantees of TEA, regardless of whether referenced herein as subgrantee or grantee. For purposes of this document, TEA may use the terms grantee and subgrantee synonymously for its subrecipients.
This part of the request for application (RFA), Program Guidelines, is to be used in conjunction with the General and Fiscal Guidelines and any application instructions. The Standard Application System (SAS) consists of Application Part 1 (PDF – narrative schedules) and Application Part 2 (Excel - budget schedules) to be completed in order for the applicant to be eligible for funding.
For applicants selected for funding, all guidelines and instructions will be incorporated by reference into the Notice of Grant Award (NOGA).
Reference to the General and Fiscal Guidelines The Program Guidelines provide information specifically relevant to this grant program. The General and Fiscal Guidelines provide information relevant to all TEA grant programs. Throughout the Program Guidelines, cross-references are given to applicable sections of the General and Fiscal Guidelines. It is critical that you review all referenced sections of the General and Fiscal Guidelines when preparing your application.
1 Pass-through entity is defined as a non-Federal entity that provides a subaward to a subrecipient to carry out part of a federal program. (2 CFR 200.74)
2 Grantee is defined as the legal entity to which a grant is awarded and that is accountable to the federal government for the use of the funds provided. The term “grantee” does not include any secondary recipients, such as subgrantees and contractors that may receive funds from a grantee. (34 CFR 77)
3 Non-federal entity is defined as a state, local government, Indian tribe, institution of higher education, or nonprofit organization that carries out a federal award as a recipient or subrecipient. (2 CFR 200.69)
4 Subgrantee is defined by TEA to be the same as a subrecipient which is defined as a non-federal entity that receives a subaward from a pass-through entity to carry out part of a federal program; but does not include an individual that is a beneficiary of such program. (2 CFR 200.93) Subgrantee is defined in 34 CFR 77 as the legal entity to which a subgrant is awarded and that is accountable to the grantee for the use of the funds provided.
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PROGRAM GUIDELINES
Contact for Clarifying
Information Program Contact Julia Schacherl, Director Office of Information Technology Services [email protected] Phone: (512) 463-9745
Funding Contact Sarah Averill, Grant Manager, Grants Administration Division [email protected] Phone: (512) 463- 8525
US Department of Education and/or State Appropriations
The following is provided in compliance with the US Department of Education Appropriations Act:
Category Amount Total funds available for this project $200,000,000 Percentage to be financed with federal funds 100% Amount of federal funds $200,000,000 Percentage to be financed from nonfederal sources 0% Amount of nonfederal funds $0
Grant Timeline
For all dates related to the grant, including reporting dates, see the TEA Grant Opportunities page. If a report due date falls on a weekend or holiday, the report will be due the following business day. All dates except the grant ending date may vary slightly as conditions require.
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PROGRAM GUIDELINES
Grant at a Glance
This section provides detailed information about the grant program.
Program Purpose, Goals, and Objectives The purpose of the Remote Learning Operation Connectivity-CV19 grant is to support Texas LEA purchases of eLearning devices and home internet solutions to enable the remote learning of students during the COVID-19 pandemic. Bulk purchases will require a local match, either from LEA funds or from local Coronavirus Relief Funds (CRF), as defined by TEA. This local match requirement may be waived by TEA in cases of significant hardship.
Eligible Applicants See the General and Fiscal Guidelines, Eligibility Requirements.
Region 4 Education Service Center is the only eligible applicant for this grant.
Shared Services Arrangement See the General and Fiscal Guidelines, Shared Services Arrangements.
Shared services arrangements (SSAs) are not allowed.
Cost Share or Matching Requirement See the General and Fiscal Guidelines, Cost Share/Match Requirement.
There is no cost share or matching requirement imposed on Region 4 Education Service Center for this grant program. Per the Program Purpose, Goals, and Objectives stated above, LEAs who benefit from bulk purchases may be required to match, either from LEA funds or from local CRF funds.
Supplement, Not Supplant For supplement, not supplant guidance, see the Supplement, Not Supplant Handbook on the Grants Administration Division’s Administering a Grant page.
The supplement, not supplant provision does apply to this grant program.
Limitation of Administrative Funds See the General and Fiscal Guidelines, Administrative Costs.
NOTE: Administrative funds include both direct administrative costs and allowable indirect costs.
TEA limits the amount of funds that may be budgeted to administer this grant, including direct administrative costs and indirect costs, to no more than $1,000,000 of the total grant awarded.
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PROGRAM GUIDELINES
To calculate the maximum indirect costs that can be claimed for a grant, complete the Maximum Indirect Costs Worksheet, posted on the Administering a Grant page, under the Handbooks and Other Guidance section.
Pre-Award Costs See the General and Fiscal Guidelines, Pre-Award Costs.
Pre-award costs are permitted, if requested, from May 21, 2020, to stamp-in date.
Application Requirements and Assurances This section identifies the two types of requirements in which applicants must comply to be eligible for funding:
Statutory requirements (requirements defined in the authorizing statute) TEA program requirements (requirements defined by TEA program staff)
Statutory Requirements See the General and Fiscal Guidelines, Statutory Requirements.
Per Section 22.0834 of the Texas Education Code (TEC), any person offered employment by any entity that contracts with TEA or receives grant funds administered by TEA (i.e., a grantee or subgrantee) is subject to the fingerprinting requirement. TEA is prohibited from awarding grant funds to any entity, including nonprofit organizations, that fails to comply with this requirement. For details, refer to the General and Fiscal Guidelines, Fingerprinting Requirement.
The following requirements are defined in the statute that authorizes this program. The applicant must comply with each of these requirements in the application to be considered for funding:
1. Necessary expenditures must have been incurred due to COVID-19 pandemic, defined as actions taken to respond to the public health emergency which may include expenditures to respond directly to the emergency, or to second-order effects of the emergency. 2. Allowable costs cannot have been accounted for in the most recently approved budget as of March 27, 2020, defined as (a) the cost cannot lawfully be funded using a line item, allotment, or allocation within that budget or (b) the cost is for a substantially different use from any expected use of funds in such a line item, allotment, or allocation; without taking into account subsequent supplemental appropriations enacted or other budgetary adjustments made by that government in response to the COVID-19 public health emergency. 3. Allowable costs must be incurred May 21, 2020, through December 30, 2020, defined as when the entity has expended funds to cover the allowable cost.
TEA Program Requirements See the General and Fiscal Guidelines, TEA Program Requirements.
In addition to the statutory requirements, TEA has established the following program requirements. The applicant must comply with each of these requirements in the application to be considered for funding:
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PROGRAM GUIDELINES
1. Grant expenses will be to facilitate and administer the statewide bulk purchase program whereby providing a unique service to Texas LEAs to purchase eLearning devices and home internet solutions to enable the remote learning of students during the COVID-19 pandemic as described in the federal CRF guidance document as facilitating distance learning, including technological improvements, in connection with school closings to enable compliance with COVID-19 precautions. 2. Any grant funds not used in the bulk purchase program or administrative costs will be returned to TEA in a time and manner requested by TEA. 3. Grant administrative costs will be reasonable and necessary, not to exceed $1,000,000, including indirect costs. 4. Grantee, with assistance from consultants, will negotiate the bulk procurement prices and order for the LEAs, provide shipping information to the vendors, and provide LEAs with appropriate guidance for asset tagging and inventorying of purchased equipment so that the LEA retains proper ownership and maintains documentation of the purchase. 5. TEA will make all determinations regarding apportionment of matching funds to LEAs and LEA orders, including vendors, product and service specifications and LEA financial participation. All order information will be provided by Region 4 and approved by TEA to be placed with vendors. TEA shall provide approval to Region 4 specifying any amendments to orders, including any changes to LEA recipients or LEA financial participation. Region 4 may rely on all TEA direction and approvals. 6. On behalf of TEA, Region 4 may, if needed on a temporary basis, enter into purchase agreements with vendors to procure and take title, if and as needed, of all ordered products and services. Region 4 may enter into sale, transfer or other agreements as appropriate with LEAs to transfer or assign any ownership or warranties of products and services. 7. Initial bulk orders shall be made by Region 4 to vendors as specified by TEA, and orders shall be modified as additional data is collected by TEA and Region 4 from LEAs. TEA shall provide funds to Region 4 sufficient to cover the full amount of any order placed that is not covered by funds actually received by Region 4 from LEAs not to exceed the initial total grant award of $200,000,000. Except for the initial bulk orders, no orders shall be placed or modified by Region 4 until sufficient funds have been received from TEA and LEAs. 8. Region 4 shall not take any permanent ownership of products or services subject to this grant. Region 4 shall not be responsible for issuing asset tags on any devices. Region 4 shall not be responsible for warranting devices and shall have no liability to LEAs for any products or services procured under this grant. LEAs shall be required as a condition of participation to waive any liability against Region 4. 9. Grantee must keep records sufficient to demonstrate the amount of funds expended is in accordance with statute and these grant rules and guidelines. 10. Grantee must provide data and reporting information as required by TEA or the federal government in a time and manner requested by TEA. 11. Any grant funds requested as advanced payment must be placed in an interest-bearing account and must use the interest earned or other proceeds of these investments only to cover expenditures incurred in accordance with section 601(d) of the Social Security Act and the Guidance on eligible expenses herein. 12. Grantee must collaborate and communicate with TEA in the time and manner requested by TEA. 13. Grantee may utilize noncompetitive procurement with these federal funds as authorized by TEA.
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PROGRAM GUIDELINES
Program-Specific Assurances See the General and Fiscal Guidelines, Provisions and Assurances.
The program-specific assurances for this grant program are listed in the Application Part 1.
Allowable Activities and Use of Funds See the Administering a Grant page for general guidance on allowable activities and use of funds.
Allowable activities and use of funds for this grant may include but are not limited to the following:
General Allowable Activities and Use of Funds Payroll costs Professional and contracted services Supplies and materials Other operating costs that do not require specific approval Capital outlay Reasonable and necessary administrative costs, including any consulting, legal, and temporary staff expenses. Other costs necessary to facilitate and administer the Remote Learning Operation Connectivity- CV19 program, whereby providing a unique service to Texas LEAs to purchase eLearning devices and home internet solutions to enable the remote learning of students during the COVID-19 pandemic, at reduced prices for LEAs.
Unallowable Activities and Use of Funds In general, refer to the Budgeting Cost Guidance Handbook on the Administering a Grant page for unallowable costs.
In addition, unallowable activities and use of funds for this grant may include but are not limited to the following:
Debt service (lease-purchase) Student field trips Advisory councils Cost of membership in any civic or community organization Hosting or sponsoring of conferences Out-of-state travel Travel costs for officials such as Executive Director, Superintendent, or Board Members Expenses for the State share of Medicaid. Damages covered by insurance
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PROGRAM GUIDELINES
Payroll or benefits expenses for employees whose work duties are not substantially dedicated to mitigating or responding to the COVID-19 public health emergency (general ESC/LEA employees) Expenses that have been or will be reimbursed under any federal program are not eligible uses of CRF funds Reimbursement to donors for donated items or services Workforce bonuses other than hazard pay or overtime Severance pay Legal settlements Revenue replacement
Performance Measures The applicant agrees to collect data and report on the following mandatory performance measures:
1. Number of devices, by type, ordered on behalf of and delivered directly to LEAs. 2. Average number of days for LEAs to respond and complete agreements. 3. Average number of days for LEAs to pay Region 4 for their match on the bulk order.
Federal Grant Requirements
Equitable Access and Participation See the General and Fiscal Guidelines, Equitable Access and Participation.
This requirement does apply to this federally funded grant program.
Private Nonprofit School Participation See the General and Fiscal Guidelines, Private Nonprofit School Participation.
This requirement does not apply to this federally funded grant program.
Maintenance of Effort See the General and Fiscal Guidelines, Maintenance of Effort.
This requirement does not apply to this federally funded grant program.
Attachments
See the following sections of the General and Fiscal Guidelines: Required Fiscal-Related Attachments Required Program-Related Attachments
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This section describes the two types of attachments that may be required to be submitted with the application: fiscal-related attachments and program-related attachments.
Required Fiscal-Related Attachments See the General and Fiscal Guidelines, Required Fiscal-Related Attachments, for a general description of fiscal-related documents that can be required as attachments to the application.
Required Program-Related Attachments See the General and Fiscal Guidelines, Required Program-Related Attachments, for a general description of program-related documents that can be required as attachments to the application.
No program-related attachments are required for this grant program.
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129 Consider Adoption of Multihazard Emergency Operations Plan
Recommendation: That the Conroe Independent School District Board of Trustees adopt the District Multihazard Emergency Operations Plan, as submitted by Mr. Chris McCord, Executive Director of Operations, and Dr. Curtis Null, Superintendent of Schools.
Explanation: In 2005, the 79th legislature passed a law requiring school districts to develop multihazard emergency operations plans (MEOP). In February 2006, the Board of Trustees approved the District’s first MEOP as required by the new law. Since that time, the District’s MEOP has been revised to meet the needs of the District and as required by subsequent legislation. The current requirements for the MEOP are set out in CISD Board Policy CKC (Legal) Safety Program/Risk Management – Emergency Plans. The District’s School Safety and Security Committee provided input in the development of the MEOP at their May 2020 meeting. Mr. Moore, Mr. Williams, and Mr. Sanders are members of this committee. The updated MEOP meets all of the requirements of state law.
Texas Education Code §37.108, requires the Board adopt the MEOP. Due to the nature of the plan, it is frequently revised to meet new safety challenges and legal requirements. Board Policy CKC Local delegates authority to the superintendent to update the MEOP accordingly. The District will continue to ask for input and recommendations from the School Safety and Security Committee regarding the MEOP.
Legal Policy CKC is attached as information, along with certification that the components/requirements of the MEOP that are available to the public have been met.
Policy Reference: Legal Board Policy CKC
Submitted by:
Dr. Curtis Null Mr. Chris McCord Superintendent of Schools Executive Director of Operations
130 Conroe ISD 170902
SAFETY PROGRAM/RISK MANAGEMENT CKC EMERGENCY PLANS (LEGAL)
Notice of Bomb A district that receives a bomb threat or terroristic threat relating to Threat or Terroristic a campus or other district facility at which students are present Threat shall provide notification of the threat as soon as possible to the parent or guardian of or other person standing in parental relation to each student who is assigned to the campus or who regularly uses the facility, as applicable. Education Code 37.113 Emergency Each district shall adopt and implement a multihazard emergency Operations Plan operations plan for use in the district’s facilities. The plan must ad- dress prevention, mitigation, preparedness, response, and recov- ery as defined by the Texas School Safety Center (TxSSC) in con- junction with the governor’s office of homeland security and the commissioner. The plan must provide for: 1. Training in responding to an emergency for district employ- ees, including substitute teachers; 2. Measures to ensure district employees, including substitute teachers, have classroom access to a telephone, including a cellular telephone, or another electronic communication de- vice allowing for immediate contact with district emergency services or emergency services agencies, law enforcement agencies, health departments, and fire departments; 3. Measures to ensure district communications technology and infrastructure are adequate to allow for communication during an emergency; 4. Mandatory school drills and exercises, including drills required under Education Code 37.114 (emergency evacuations), to prepare district students and employees for responding to an emergency; 5. Measures to ensure coordination with the Texas Department of State Health Services (TDSHS) and local emergency man- agement agencies, law enforcement, health departments, and fire departments in the event of an emergency; and 6. The implementation of a required safety and security audit [see CK]. Education Code 37.108(a) A district shall include in its multihazard emergency operations plan: 1. A chain of command that designates the individual responsi- ble for making final decisions during a disaster or emergency situation and identifies other individuals responsible for mak- ing those decisions if the designated person is unavailable;
DATE ISSUED: 11/22/2019 1 of 6 UPDATE 114 CKC(LEGAL)-P 131 Conroe ISD 170902
SAFETY PROGRAM/RISK MANAGEMENT CKC EMERGENCY PLANS (LEGAL)
2. Provisions that address physical and psychological safety for responding to a natural disaster, active shooter, and any other dangerous scenario identified for purposes of these provi- sions by the Texas Education Agency (TEA) or TxSSC; 3. Provisions for ensuring the safety of students in portable buildings; 4. Provisions for ensuring that students and district personnel with disabilities are provided equal access to safety during a disaster or emergency situation; 5. Provisions for providing immediate notification to parents, guardians, and other persons standing in parental relation in circumstances involving a significant threat to the health or safety of students, including identification of the individual with responsibility for overseeing the notification; 6. Provisions for supporting the psychological safety of students, district personnel, and the community during the response and recovery phase following a disaster or emergency situa- tion that: a. Are aligned with best practice-based programs and re- search-based practices recommended under Health and Safety Code 161.325; b. Include strategies for ensuring any required professional development training for suicide prevention and grief-in- formed and trauma-informed care is provided to appro- priate school personnel; c. Include training on integrating psychological safety and suicide prevention strategies into the district’s plan, such as psychological first aid for schools training, from an ap- proved list of recommended training established by the commissioner and TxSSC for: (1) Members of the district’s school safety and security committee [see CK]; (2) District school counselors and mental health pro- fessionals; and (3) Educators and other district personnel as deter- mined by the district; d. Include strategies and procedures for integrating and supporting physical and psychological safety that align with the provisions described by item 2, above; and
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SAFETY PROGRAM/RISK MANAGEMENT CKC EMERGENCY PLANS (LEGAL)
e. Implement trauma-informed policies; 7. A policy for providing a substitute teacher access to school campus buildings and materials necessary for the substitute teacher to carry out the duties of a district employee during an emergency or a mandatory emergency drill; and 8. The name of each individual on the district's school safety and security committee and the date of each committee meeting during the preceding year. [See CK] Education Code 37.108(f) Active Shooter A district shall include in its multihazard emergency operations plan Emergency a policy for responding to an active shooter emergency. The district may use any available community resources in developing the pol- icy. Education Code 37.108(g) Train Derailment A district shall include in its multihazard emergency operations plan a policy for responding to a train derailment near a district school. A district is only required to adopt the policy if a district school is lo- cated within 1,000 yards of a railroad track, as measured from any point on the school’s real property boundary line. A district may use any available community resources in developing the policy. Edu- cation Code 37.108(d) Polling Place A district shall include in its multihazard emergency operations plan Security a policy for district property selected for use as a polling place un- der Election Code 43.031. In developing the policy, the board may consult with the local law enforcement agency with jurisdiction over the district property selected as a polling place regarding reasona- ble security accommodations that may be made to the property. This requirement may not be interpreted to require the board to ob- tain or contract for the presence of law enforcement or security personnel for the purpose of securing a polling place located on district property. Failure to comply with this subsection does not af- fect the requirement of the board to make a school facility available for use as a polling place under Election Code 43.031. Education Code 37.108(e) [See GKD] Disclosure A document relating to a school multihazard emergency operations plan is subject to disclosure if the document enables a person to: 1. Verify that the district has established a plan and determine the agencies involved in the development of the plan and the agencies coordinating with the district to respond to an emer- gency, including TDSHS, local emergency services agencies, law enforcement agencies, health departments, and fire de- partments;
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SAFETY PROGRAM/RISK MANAGEMENT CKC EMERGENCY PLANS (LEGAL)
2. Verify that the district’s plan was reviewed within the last 12 months and determine the specific review dates; 3. Verify that the plan addresses the four phases of emergency management listed above at Emergency Operations Plan; 4. Verify that district employees have been trained to respond to an emergency and determine the types of training, the num- ber of employees trained, and the person conducting the training; 5. Verify that each campus in the district has conducted manda- tory emergency drills and exercises in accordance with the plan and determine the frequency of the drills; 6. Verify that the district has established a plan for responding to a train derailment if required [see Train Derailment, above]; 7. Verify that the district has completed a safety and security au- dit and determine the date the audit was conducted, the per- son conducting the audit, and the date the district presented the results of the audit to the board [see CK]; 8. Verify that the district has addressed any recommendations by the board for improvement of the plan and determine the district’s progress within the last 12 months; and 9. Verify that the district has established a visitor policy and identify the provisions governing access to a district building or other district property. Education Code 37.108(c-2) [See GRC for emergency management training requirements and response to requests from other governmental entities for mutual aid] Plan Review A district shall submit its multihazard emergency operations plan to the TxSSC on request and in accordance with the TxSSC review cycle developed under Education Code 37.2071(a). Any document or information collected, developed, or produced during the review and verification of multihazard emergency opera- tions plans is not subject to disclosure under the Public Information Act (Government Code Chapter 552). Notice of The TxSSC shall review each district's multihazard emergency op- Noncompliance erations plan and verify the plan meets the requirements or provide Plan the district with written notice describing the plan's deficiencies and Deficiencies stating that the district must correct the deficiencies in its plan and resubmit the revised plan to the TxSSC.
DATE ISSUED: 11/22/2019 4 of 6 UPDATE 114 CKC(LEGAL)-P 134 Conroe ISD 170902
SAFETY PROGRAM/RISK MANAGEMENT CKC EMERGENCY PLANS (LEGAL)
The TxSSC may approve a district multihazard emergency opera- tions plan that has deficiencies if the district submits a revised plan that the center determines will correct the deficiencies.
Failure to If a district fails to submit its multihazard emergency operations Submit Plan plan to the TxSSC for review, the TxSSC shall provide the district with written notice stating that the district has failed to submit a plan and must submit a plan to the center for review and verifica- tion. Failure to Comply If three months after the date of initial notification outlined at Notice after Notice of Noncompliance, above, a district has not corrected the plan defi- Three Months ciencies or has failed to submit a plan, the TxSSC shall provide written notice to the district and TEA that the district has not com- plied with the requirements and must comply immediately. Six Months If a district still has not corrected the plan deficiencies or has failed to submit a plan six months after the date of initial notification, the TxSSC shall provide written notice to the district stating that the district must hold a public hearing as outlined at Public Hearing on Noncompliance, below. If a school district has failed to submit a plan, the notice must state that the commissioner is authorized to appoint a conservator under Education Code 37.1082. Education Code 37.2071 Public Hearing on If the board receives notice of noncompliance under Education Noncompliance Code 37.207(e) [see CK] or 37.2071(g) [see above at Six Months], the board shall hold a public hearing to notify the public of: 1. The district's failure to submit or correct deficiencies in a mul- tihazard emergency operations plan or report the results of a safety and security audit to the TxSSC as required by law; 2. The dates during which the district has not been in compli- ance; and 3. The names of each member of the board and the superinten- dent serving in that capacity during the dates the district was not in compliance. The district shall provide this information in writing to each person at the hearing. The board shall give members of the public a reasonable oppor- tunity to appear before the board and to speak on the issue of the district's failure to submit or correct deficiencies in a multihazard emergency operations plan or report the results of a safety and se-
DATE ISSUED: 11/22/2019 5 of 6 UPDATE 114 CKC(LEGAL)-P 135 Conroe ISD 170902
SAFETY PROGRAM/RISK MANAGEMENT CKC EMERGENCY PLANS (LEGAL)
curity audit during a hearing held under this provision. A district re- quired to hold a public hearing shall provide written confirmation to the TxSSC that the district held the hearing. Education Code 37.1081
DATE ISSUED: 11/22/2019 6 of 6 UPDATE 114 CKC(LEGAL)-P 136 137 Authorize Superintendent to Negotiate and Execute an Interlocal Agreement with Montgomery County related to the CARES Act Coronavirus Relief Fund Matching Reimbursement Program for the Operation Connectivity Bulk Order Program
Recommendation: That the Conroe Independent School District Board of Trustees authorize Dr. Null to negotiate and execute an interlocal agreement with Montgomery County for matching reimbursement funds to purchase technology devices through the Operation Connectivity Program as submitted by Carrie Galatas, General Counsel, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: On Thursday, August 13, 2020, the Commissioner announced a new matching funds reimbursement opportunity for school districts participating in the Operation Connectivity (Program), the state’s technology equipment bulk order program. The Program initially allowed for school districts who met the Program criteria to receive 50% reimbursement from TEA for funds expended to purchase qualifying technology to provide to students who lack the technology necessary to learn from home. The new Program announced last Thursday allows school districts to receive additional matching reimbursement funds from the local city or county’s Coronavirus Relief Funds (CRF). TEA will match up to 25% of the amount a city or county reimburses a school district for the technology purchased under Operation Connectivity.
On August 25, 2020, Montgomery County Commissioners will consider reimbursing CISD 25% of the $1,366,000.00 it has spent on technology devices for students. TEA’s matching funds are limited and will be awarded on a first come first served basis. In order to have the best opportunity to receive the TEA match, if Commissioners’ Court agrees to participate in the Program, we are asking that the Board delegate their authority to enter into an interlocal agreement with Montgomery County to Dr. Null for this limited purpose. If Montgomery County decides to participate in the Program and TEA runs out of money before the District’s application for matching funds is approved, the District will return the matching funds to Montgomery County. The County is in the process of drafting the Interlocal Agreement.
Policy Reference: Legal and Local Board Policy BBA and GR
Recommended by: Submitted by:
Dr. Curtis Null Carrie Galatas Superintendent of Schools General Counsel
138 Consider Approval of an Application for a Beginning of Year Alternate Reading Instrument Requirement Waiver Due to COVID 19
Recommendation: That the Conroe Independent School District Board of Trustees authorize the District to submit an application for a Waiver of Beginning of Year Alternate Reading Instrument Requirement for Seventh Grade Students Due to COVID 19 to the Texas Education Agency, as submitted by Dr. Hedith Upshaw, Assistant Superintendent, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: As required by TEC Section 28.006, Conroe ISD administers a reading instrument, approved by the commissioner, at the beginning of seventh grade to each student who did not demonstrate mastery on the sixth grade STAAR. The sixth grade STAAR reading assessment was not administered last spring due to the pandemic. The District is using local assessments to identify students who likely would not have met mastery and who must be assessed this fall.
We are seeking a waiver to assess identified students for the 2020-21 school year using the AIMSWeb CBM Reading MAZE Assessment, an alternate reading assessment previously approved by the commissioner. We have used this assessment for several years and we believe that it is more conducive to administering to students who may be in either a remote or an in- person instructional model.
The District requests the Board’s permission to apply for this alternate reading instrument waiver.
Policy Reference: Legal Board Policy EKC
Dr. Curtis Null Dr. Hedith Sauceda-Upshaw Superintendent of Schools Assistant Superintendent of Teaching and Learning
139 Receive Secondary 2020 Summer School Report
Recommendation: That the Conroe Independent School District Board of Trustees accept as information the Secondary 2020 Summer School Report, as submitted by Mr. Gregg Colschen, Assistant Superintendent for Secondary Education, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: The Conroe Independent School District offered several summer school and extended learning opportunities through remote instruction. Presented for your information is a brief summary of the summer school programs provided.
Recommended by: Submitted by:
Dr. Curtis Null Mr. Gregg Colschen Superintendent of Schools Assistant Superintendent for Secondary Education
140 Receive Capital Improvements Update
Recommendation: That the Conroe Independent School District Board of Trustees accept as information a capital improvements update, as submitted by Easy Foster, Director of Planning and Construction, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: Information regarding progress and the status of completed and current capital improvement projects will be provided at the meeting.
Recommended by: Submitted by:
Dr. Curtis Null Easy Foster Superintendent of Schools Director Planning & Construction
141 August 2020 Capital Improvements Update
Architect/ Status Campus Engineer Contractor Project(s) % Complete Flex 20 - New Elementary in 31% the Caney Creek Feeder Zone IBI Group Durotech New Construction May 2021 Washington JrHS Conversion 30% to Washington HS IBI Group GTT Contractors Renovation/Addition Aug 2020 17% Runyan Elementary Addition DLR Group GTT Contractors Renovation/Addition Dec 2020 12% York JrHS Addition PBK Architects Marshall Construction Renovation/Addition July 2021 44% Safety & Security 2020 PBK Architects Ellisor Constructors Renovation/Addition Dec 2020 48% Campus Renovations 2020 DLR Group GTT Contractors Life Cycle Aug 2020 11% 142 College Park High School PBK Architects Marshall Construction Renovation/Addition Dec 2021 9% The Woodlands High School IBI Group Ellisor Constructors Renovation/Addition July 2021
Consider Award of RFP #20-06-04 – AC Filter Media
Recommendation: That the Conroe Independent School District Board of Trustees consider awarding RFP #20-06- 04 A/C Filter Media to Kleen-Air Filter Service and Sales for an estimated expenditure of $80,000 and authorize the Superintendent to execute any documents necessary to effectuate the purchase, as submitted by Darrin Rice, Chief Financial Officer, and, Rick Reeves, Director of Purchasing, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: Request for Proposals pertaining to AC Filter Media for the District were emailed to 21 6 vendors through the electronic eBidding system. The proposal was also advertised two times in The Courier. Three vendors submitted a response. Vendors were asked to provide pricing for various filter media used in HVAC equipment throughout the district facilities. Funds are provided in the General Fund. Prices are to be effective for one (1) year, through August 2021, automatically renewing annually for two (2) additional one year terms, through August 2023, and shall include all costs to complete services required. Proposals were evaluated by the CISD Maintenance Department and reviewed by the Purchasing Department. Recommendation for award is noted on the attached analysis.
Policy Reference: Legal and Local Board Policy CH:
Recommended by: Submitted by:
Dr. Curtis Null Darrin Rice Superintendent of Schools Chief Financial Officer
Rick Reeves Director of Purchasing
August 18, 2020
143 AWARD RFP #20-06-04: A/C Filter Media
The following summary details the recommended vendors for award. The summary also provides the number of points awarded through the evaluation and scoring process out of 100 possible points. The bid proposals were evaluated based on the following scale:
EVALUATION POINTS
The bid proposals shall be evaluated based on the following scale: TE Code Description Points 1 Purchase price; 45 2 Reputation of the Bidder or the Bidder’s goods or services; 10 3 Quality of the Bidder’s goods or services; 10 4 Extent to which the goods or services meet the needs of the District; 10 5 Bidder’s past relationship with the District; 5 The impact on the ability of the District to comply with laws and rules 6 relating to historically underutilized businesses; 0 7 Total long-term cost to the District to acquire the goods or services; 10 Bidder has its principal place of business in Texas; or employs at least 500 8 persons in Texas; 0 Any other relevant factors, based on the requirements in the special 9 10 conditions Total Points 100 The District’s Evaluation Committee will use these criteria and weights to evaluate and rank proposals to determine the Bidder that presents the best value to the District as per Section 44.031 of the Education Code.
Evaluation Totals
Kleen-Air Filter Service Dustless Air Filter FASTENAL COMPANY Score 90.0 74.7 73.7
144 RFP # 20‐06‐04 A/C Filter Media
Kleen‐Air Filter Service & Sales FASTENAL COMPANY Dustless Air Filter Company Total Price $34,307.42 Total Price $42,410.82 Total Price $45,582.86 Line # Description QTY UOM Unit Extended Unit Extended Unit Extended 1 10x46x1 5 each $4.92 $24.60 $16.26 $81.30 $13.29 $66.45 2 10x56x1 3 each $6.73 $20.19 $18.17 $54.51 $14.69 $44.07 3 10x66x1 19 each $8.08 $153.52 $21.27 $404.13 $12.27 $233.13 4 10x76x1 6 each $8.69 $52.14 $24.32 $145.92 $9.83 $58.98 5 12x12x1 1 each $1.75 $1.75 $3.32 $3.32 $3.15 $3.15 6 12X14X1 1 each $2.93 $2.93 $7.82 $7.82 $5.60 $5.60 7 12X20X1 1 each $1.86 $1.86 $3.41 $3.41 $2.88 $2.88 8 12x24x2 1081 each $2.15 $2,324.15 $2.91 $3,145.71 $2.91 $3,145.71 9 12x24x4 16 each $3.75 $60.00 $6.59 $105.44 $4.93 $78.88 10 14X20X1 4 each $2.11 $8.44 $3.24 $12.96 $2.88 $11.52 11 14x24x1 1 each $2.49 $2.49 $3.78 $3.78 $4.55 $4.55 12 14x25x1 34 each $2.58 $87.72 $3.78 $128.52 $3.12 $106.08 13 14x25x2 2 each $2.57 $5.14 $3.59 $7.18 $3.59 $7.18 14 14x34x1 3 each $6.55 $19.65 $10.84 $32.52 $8.79 $26.37 15 15X30X1 9 each $5.40 $48.60 $6.08 $54.72 $8.03 $72.27 16 16x18x1 1 each $3.88 $3.88 $3.78 $3.78 $6.28 $6.28 17 16x20x1 2 each $2.08 $4.16 $2.93 $5.86 $2.78 $5.56 18 16x20x2 2230 each $2.07 $4,616.10 $2.68 $5,976.40 $2.93 $6,533.90 19 16x20x4 92 each $4.13 $379.96 $5.99 $551.08 $5.29 $486.68 20 16x24x2 1 each $2.07 $2.07 $3.59 $3.59 $3.82 $3.82 21 16x24x4 1 each $7.21 $7.21 $28.94 $28.94 $6.84 $6.84 22 16x25x1 44 each $2.41 $106.04 $3.18 $139.92 $2.97 $130.68 23 16x25x2 1989 each $2.45 $4,873.05 $2.91 $5,787.99 $3.28 $6,523.92 24 16x25x4 1 each $4.70 $4.70 $7.25 $7.25 $5.69 $5.69 25 16x30x1 178 each $3.13 $557.14 $5.46 $971.88 $5.68 $1,011.04 26 16x32x1 4 each $6.56 $26.24 $12.11 $48.44 $9.27 $37.08 27 16x32x2 3 each $6.75 $20.25 $18.23 $54.69 $10.81 $32.43 28 16x36x1 3 each $6.56 $19.68 $12.11 $36.33 $9.27 $27.81 29 16x38x1 1 each $6.56 $6.56 $14.18 $14.18 $10.34 $10.34 30 17x20x1 1 each $4.23 $4.23 $3.78 $3.78 $8.24 $8.24 31 17x25x1 2 each $4.64 $9.28 $4.13 $8.26 $8.79 $17.58 32 18X18X1 1 each $2.64 $2.64 $3.78 $3.78 $4.45 $4.45 33 18X18X2 12 each $2.51 $30.12 $4.13 $49.56 $5.44 $65.28 34 18x24x2 15 each $2.78 $41.70 $3.94 $59.10 $3.66 $54.90 35 18x25x2 8 each $2.95 $23.60 $3.94 $31.52 $4.32 $34.56 36 20x20x2 1669 each $2.52 $4,205.88 $2.87 $4,790.03 $3.28 $5,474.32 37 20x20x4 106 each $4.65 $492.90 $6.51 $690.06 $5.66 $599.96 38 20x24x2 2359 each $2.95 $6,959.05 $3.55 $8,374.45 $3.78 $8,917.02 39 20X25X1 1 each $2.72 $2.72 $3.47 $3.47 $3.37 $3.37 40 20x25x2 1433 each $2.93 $4,198.69 $3.22 $4,614.26 $3.70 $5,302.10 41 20x25x4 33 each $5.34 $176.22 $8.52 $281.16 $6.50 $214.50 42 20x25x5 3 each $12.66 $37.98 $20.18 $60.54 $21.39 $64.17 43 20x30x1 38 each $3.26 $123.88 $7.00 $266.00 $4.58 $174.04 44 22x24x1 1 each $4.91 $4.91 $6.45 $6.45 $9.27 $9.27 45 24x24x2 1342 each $3.13 $4,200.46 $3.54 $4,750.68 $4.07 $5,461.94 46 24x24x4 22 each $5.75 $126.50 $9.69 $213.18 $7.44 $163.68 47 24x25x2 6 each $6.23 $37.38 $6.06 $36.36 $11.62 $69.72 48 25x25x2 2 each $4.10 $8.20 $6.06 $12.12 $5.47 $10.94 49 25x25x2 36 each $4.10 $147.60 $6.06 $218.16 $5.47 $196.92 50 28x34x2 2 each $11.56 $23.12 $45.65 $91.30 $14.88 $29.76 51 8X8X1 1 each $2.74 $2.74 $7.47 $7.47 $4.69 $4.69 52 9x30x1 2 each $3.70 $7.40 $8.78 $17.56 $6.28 $12.56
RFP # 20‐06‐04 ‐ Page 1 145 Consider Approval of Proctorio, Inc. for the Purchase of Proctorio and Authorize the Superintendent to Negotiate and Execute All Documents Necessary to Effectuate Purchases
Recommendation: That the Conroe Independent School District Board of Trustees approve the selection of Proctorio, Inc., for an estimated annual expenditure of approximately $160,000 and authorize the Superintendent to negotiate and execute any documents necessary to effectuate the purchases as submitted by Darrin Rice, Chief Financial Officer, and, Rick Reeves, Director of Purchasing, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: Proctorio, Inc. is the provider of the test security tool, Proctorio. Proctorio will provide a greater level of test security for the District’s remote high school students. It integrates with the District’s Learning Management System and provides security for the District’s remote high school students to take their exams. Proctorio has many features that include a lockdown browser, plagiarism detection, identity verification, and others that are beneficial to the District. Funding will be provided from the General Fund.
Texas Education Code Section 44.031(a) requires that contracts for the purchase of certain goods and services valued at $50,000 or more in the aggregate for each 12-month period, be made by the method that provides the best value for the District. Local Board Policy CH Purchasing and Acquisition, delegates to the superintendent the authority to determine the method of purchase. The Board retains the authority to approve purchases for which the cost or aggregate cost is $50,000 or more to a single vendor over the course of the fiscal year. Procuring this product through the District’s interlocal contract with the Central Texas Purchasing Alliance, who selected vendors through the competitive proposal process (Katy ISD contract#1908KS Software Products and Online Subscriptions), was determined to be the method of purchase that provided the best value for the District.
The Board is asked to approve the use of this vendor and to give the Superintendent the authority to authorize payment to the vendor of up to $160,000.
Policy Reference: Legal and Local Board Policy CH
Recommended by: Submitted by:
Dr. Curtis Null Darrin Rice Superintendent of Schools Chief Financial Officer
Rick Reeves Director of Purchasing & Warehouse
146 Consider Approval of Application for Coronavirus Relief Funding
Recommendation: That the Conroe Independent School District Board of Trustees authorize the District to apply for Coronavirus Relief Funding (CRF) through the Texas Department of Emergency Management, as submitted by Darrin Rice, Chief Financial Officer, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: The Coronavirus Relief Funding (CRF) is authorized under Title V of The Coronavirus Aid, Relief, and Economic Security (CARES) Act. The purpose of the funding is to assist School Districts with the costs related to COVID-19.
The funding will be used to cover expenditures incurred between March 1, 2020 and May 20, 2020 necessary to respond to the public health emergency and to facilitate distance learning including technology and developing online learning capabilities necessary to continue educational instruction in response to COVID-19-related school closures.
Conroe ISD is eligible to receive $2,261,470. The funding can be used to provide reimbursement of up to 75% of eligible expense. The application deadline to request funding is September 30, 2020.
Policy Reference: Legal Board Policy BAA
Recommended by: Submitted by:
Dr. Curtis Null Darrin Rice Superintendent of Schools Chief Financial Officer
147 Chapter 49 Local Revenue in Excess of Entitlement – Consider Option Selection for Reducing the District’s Local Revenue Level
Recommendation: That the Conroe Independent School District Board of Trustees select Option 3 (purchase attendance credits from the state) to reduce its local revenue in excess of entitlement, as submitted by Darrin Rice, Chief Financial Officer, Karen Garza, Business and Accounting Manager, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: Conroe Independent School District’s local yield per student in weighted average daily attendance (WADA) is estimated to exceed the Tier Two (level two) guaranteed yield of $49.28 as established by the TEC, 48.266 (a)(5)(b). Districts identified with local revenue in excess of entitlement are not required to pay recapture unless their adopted tax rate exceeds the compressed rate plus eight pennies.
Under current law, a district with local revenue in excess of entitlement has the following five options available to reduce the district’s revenue level under TEC, Chapter 49
1) Consolidation with another district as provided by Subchapter B; 2) Detachment of territory as provided by Subchapter C; 3) Purchase of average daily attendance credit as provided by Subchapter D (“Option 3”); 4) Education of nonresident students as provided by Subchapter E (“Option 4”); and/or 5) Tax base consolidation with another district as provided by Subchapter F.
Since Conroe ISD’s proposed tax rate does not include copper pennies which generate Tier II (level two) funding this is simply an administrative procedure. TEA recommends that districts with estimated local revenue in excess of entitlement choose Option 3 since it is the least extreme of the choices available. The District feels that Option 3 is the most appropriate selection.
Policy Reference: Legal and Local Board Policy CE
Recommended by: Submitted by:
Dr. Curtis Null Darrin Rice Superintendent of Schools Chief Financial Officer
Karen Garza Business & Accounting Manager
148 Agreement for the Purchase of Attendance Credit (Netting Chapter 48 Funding)
This agreement is entered into pursuant to the Texas Education Code (TEC), Chapter 49, Subchapters A and D, and rules adopted by the commissioner of education as authorized by the TEC, §49.006. The purpose of this agreement is to enable the district to reduce its local revenue level to a level not to exceed the level established under TEC, §48.257 for the school year.
The school year to which this agreement applies is ______2020-2021 (the “school year”).
The agreement is for ______Conroe Independent School District (“the district”), with a county-district number of ______,170902 to purchase attendance credit from the state for the school year.
The local revenue level in excess of entitlement will be based on the commissioner’s estimate of the cost of credit as determined under TEC, §49.153, using the district’s projected maintenance and operations tax revenue that exceeds the level established under TEC, §48.257. Provisions in the TEC, §48.257(c), allow districts to offset the reduction of excess local revenue against state aid under Subchapter F, Chapter 48, Education Code for the school year. A district that is subject to the reduction in excess local revenue agrees to offset its obligations against state aid in accordance with the provisions specified in the TEC, §48.257(c).
When near-final data are available following the close of the school year to which this agreement applies, the district’s entitlement under Chapter 48 will be recalculated. If the district’s state aid under Subchapter F, Chapter 48, Education Code is less than the cost of recapture as determined by the commissioner in accordance with the TEC, §49.153, using near-final data, the district will be required to have an election and the recapture balance will be recovered in accordance with TEC, §48.272, by withholding subsequent allocations of state funds or requiring and obtaining a refund.
The actual cost of credit for the school year will be determined by the commissioner in accordance with the TEC, §49.153, when final data on the district’s maintenance and operations tax revenue that exceeds the level established under TEC, §48.257 is available.
The cost of purchased attendance credit will be reduced for county appraisal district costs. The reduction will be computed in accordance with the TEC, §49.157. If the reduction exceeds the cost for the school year, the difference will be carried forward and applied to each subsequent year’s cost until the total amount of the reduction has been exhausted.
Date: Signature of President, Board of Trustees
149 Date: Signature of Secretary, Board of Trustees
Signature of Superintendent
Date: Typed Name of Superintendent
Date: Signature of Commissioner of Education or Designee
150 Consider Approval of the 2020-2021 Official School Budget
Recommendation That the Conroe Independent School District Board of Trustees approve the 2020-2021 Official School Budget, as submitted by Darrin Rice, Chief Financial Officer, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation The 2020-2021 Official School Budget is attached for your review.
Policy Reference: Legal and Local Board Policy CE
Recommended by: Submitted by:
Dr. Curtis Null Darrin Rice Superintendent of Schools Chief Financial Officer
Budget
151 2020-21 Official School Budget
General Child Debt Operating Nutrition Service Funds Funds Fund
2019-20 Tax Rate $ 0.9700 $ 0.2600 Tax Rate Change 0.0175 - 2020-21 Proposed Tax Rate $ 0.9525 $ 0.2600
Estimated Beginning Fund Balance $ 145,690,91 6 $ 1,211,851 $ 20,032,539
Estimated Revenue
Local Revenues 390,060,686 7,829,900 104,898,980 State Funding 160,596,674 - 1,577,850 Federal Revenue - 12,170,100 - TRS In-Kind Funds 31,800,000 - - Total 582,457,360 20,000,000 106,476,830
Estimated Appropriations
11 Instructional 362,878,566 - - 12 Instructional Resources and Media Services 6,158,978 - - 13 Staff Development 5,751,571 - - 21 Instructional Administration 5,447,922 - - 23 School Administration 35,437,365 - - 31 Guidance and Counseling 18,720,725 - - 32 Attendance and Social Work Services 801,850 - - 33 Health Services 6,035,329 - - 34 Pupil Transportation 29,797,370 - - 35 Child Nutrition - 18,451,000 - 36 Co-Curricular Activities 11,936,881 - - 41 General Administration 9,174,541 - - 51 Plant Maintenance and Operation 55,149,382 1,549,000 - 52 School Police 8,448,224.00 - - 53 Technology 7,332,907 - - 61 Community Service 18,860 - - 71 Debt Service - - 101,755,566 81 Facilities Acquisition and Construction - - - 99 Other Intergovernmental Charges 3,900,000 - -
Total Expenditures 566,990,471 20,000,000 101,755,566
Other Uses 10,000,000 - -
Total Expenditures and Other Uses 576,990,471 20,000,000 101,755,566
Estimated Ending Fund Balance $ 151,157,80 5 $ 1,211,851 $ 24,753,803
1
152 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Estimated Beginning Fund Balance $ 145,690,916 $ 1,211,851 $ 20,032,539
Estimated Revenue
Local Revenues 390,060,686 7,829,900 104,898,980 State Funding 160,596,674 - 1,577,850 Federal Revenue - 12,170,100 - TRS In-Kind Funds 31,800,000 - - Total 582,457,360 20,000,000 106,476,830
Estimated Appropriations
Instructional 11 61-Payroll 349,365,625 - - 62-Contracted Services 1,147,360 - - 63-Supplies 11,799,897 - - 64-Other 520,684 - - 66-Equipment 45,000 - - 362,878,566 - -
Instructional Resources and Media Services 12 61-Payroll 5,423,323 - - 62-Contracted Services 57,450 - - 63-Supplies 676,855 - - 64-Other 1,350 - - 66-Equipment - - - 6,158,978 - -
Staff Development 13 61-Payroll 5,668,491 - - 62-Contracted Services 4,000 - - 63-Supplies 31,850 - - 64-Other 47,230 - - 66-Equipment - - - 5,751,571 - -
2 153 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Instructional Administration 21 61-Payroll 4,324,718 - - 62-Contracted Services 317,709 - - 63-Supplies 585,510 - - 64-Other 219,985 - - 66-Equipment - - - 5,447,922 - -
School Administration 23 61-Payroll 35,119,146 - - 62-Contracted Services 15,783 - - 63-Supplies 234,811 - - 64-Other 67,625 - - 66-Equipment - - - 35,437,365 - -
Guidance and Counseling 31 61-Payroll 18,066,929 - - 62-Contracted Services 87,999 - - 63-Supplies 507,809 - - 64-Other 57,988 - - 66-Equipment - - - 18,720,725 - -
Attendance and Social W ork Services 32 61-Payroll 780,850 - - 62-Contracted Services - - - 63-Supplies 10,000 - - 64-Other 11,000 - - 66-Equipment - - - 801,850 - -
Health Services 33 61-Payroll 5,845,694 - - 62-Contracted Services 5,700 - - 63-Supplies 175,935 - - 64-Other 8,000 - - 66-Equipment - - - 6,035,329 - -
Pupil Transportation 34 61-Payroll 24,960,583 - - 62-Contracted Services 811,500 - -
3 154 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
63-Supplies 3,395,587 - - 64-Other 629,700 - - 66-Equipment - - - 29,797,370 - -
4 155 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Child Nutrition 35 61-Payroll - 7,410,000 - 62-Contracted Services - 337,000 - 63-Supplies - 10,602,000 - 64-Other - 40,000 - 66-Equipment - 62,000 - - 18,451,000 -
Co-Curricular Activities 36 61-Payroll 7,640,989 - - 62-Contracted Services 563,462 - - 63-Supplies 1,154,396 - - 64-Other 2,570,534 - - 66-Equipment 7,500 - - 11,936,881 - -
General Administration 41 61-Payroll 7,165,569 - - 62-Contracted Services 614,376 - - 63-Supplies 507,702 - - 64-Other 879,394 - - 66-Equipment 7,500 - - 9,174,541 - -
Plant Maintenance and Operation 51 61-Payroll 28,881,776 - 62-Contracted Services 18,333,523 1,549,000 - 63-Supplies 4,822,883 - - 64-Other 2,258,500 - - 66-Equipment 852,700 - - 55,149,382 1,549,000 -
School Police 52 61-Payroll 8,012,633 - - 62-Contracted Services 116,239 - - 63-Supplies 272,152 - - 64-Other 47,200 - - 66-Equipment - - - 8,448,224 - -
Technology 53 61-Payroll 4,738,325 - - 62-Contracted Services 1,808,032 - - 63-Supplies 748,450 - -
5 156 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
64-Other 38,100 - - 66-Equipment - - - 7,332,907 - -
6 157 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Community Service 61 61-Payroll 1,260 - - 62-Contracted Services 12,000 - - 63-Supplies 2,000 - - 64-Other 3,600 - - 66-Equipment - - - 18,860 - -
Debt Service 71 65-Debt Service - - 101,755,566
Facilities Acquisition and Construction 81 66-Equipment - - -
Other Intergovernmental Charges 99 62-Contracted Services 3,900,000 - -
Total Expenditures 566,990,471 20,000,000 101,755,566
Other Uses 10,000,000 - -
Estimated Ending Fund Balance $ 151,157,805 $ 1,211,851 $ 24,753,803
Summarized Budget 61-Payroll$ 505,995,911 $ 7,410,000 $ - 62-Contracted Services 27,795,133 1,886,000 - 63-Supplies 24,925,792 10,602,000 - 64-Other 7,360,890 40,000 - 65-Debt Service - - 101,755,566 66-Equipment 912,700 62,000 - Total Expenditures 566,990,426 20,000,000 101,755,566
Other Uses 10,000,000 - -
Grand Total 576,990,426 20,000,000 101,755,566
2020-2021 Senate Bill 622 Requirement Proposed Budget
Object Code 6491 (Statutorily Required Public Notice)$ 28,244
7 158 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Estimated Beginning Fund Balance $ 145,690,916 $ 1,211,851 $ 20,032,539
Estimated Revenue
Local Revenues 390,060,686 7, 829,900 104,898,980 State Funding 160,596,674 - 1, 577,850 Federal Revenue - 12,170,100 - TRS In-Kind Funds 31,800,000 - - Total 582,457,360 20,000,000 106,476,830
Estimated Appropriations
Instructional 11 61-Payroll 349,365,625 - - 62-Contracted Services 1, 147,360 - - 63-Supplies 11,799,897 - - 64-Other 520,684 - - 66-Equipment 45,000 - - 362,878,566 - -
Instructional Resources and Media Services 12 61-Payroll 5,423,323 - - 62-Contracted Services 57,450 - - 63-Supplies 676,855 - - 64-Other 1,350 - - 66-Equipment - - - 6,158,978 - -
Staff Development 13 61-Payroll 5,668,491 - - 62-Contracted Services 4,000 - - 63-Supplies 31,850 - - 64-Other 47,230 - - 66-Equipment - - - 5,751,571 - -
2 159 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Instructional Administration 21 61-Payroll 4,324,718 - - 62-Contracted Services 317,709 - - 63-Supplies 585,510 - - 64-Other 219,985 - - 66-Equipment - - - 5,447,922 - -
School Administration 23 61-Payroll 35,119,146 - - 62-Contracted Services 15,783 - - 63-Supplies 234,811 - - 64-Other 67,625 - - 66-Equipment - - - 35,437,365 - -
Guidance and Counseling 31 61-Payroll 18,066,929 - - 62-Contracted Services 87,999 - - 63-Supplies 507,809 - - 64-Other 57,988 - - 66-Equipment - - - 18,720,725 - -
Attendance and Social Work Services 32 61-Payroll 780,850 - - 62-Contracted Services - - - 63-Supplies 10,000 - - 64-Other 11,000 - - 66-Equipment - - - 801,850 - -
Health Services 33 61-Payroll 5,845,694 - - 62-Contracted Services 5,700 - - 63-Supplies 175,935 - - 64-Other 8,000 - - 66-Equipment - - - 6,035,329 - -
Pupil Transportation 34 61-Payroll 24,960,583 - - 62-Contracted Services 811,500 - - 63-Supplies 3,395,587 - - 64-Other 629,700 - - 66-Equipment - - - 29,797,370 - -
3 160 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Child Nutrition 35 61-Payroll - 7, 410,000 - 62-Contracted Services - 337,000 - 63-Supplies - 10,602,000 - 64-Other - 40,000 - 66-Equipment - 62,000 - - 18,451,000 -
Co-Curricular Activities 36 61-Payroll 7,640,989 - - 62-Contracted Services 563,462 - - 63-Supplies 1,154,396 - - 64-Other 2, 570,534 - - 66-Equipment 7,500 - - 11,936,881 - -
General Administration 41 61-Payroll 7,165,569 - - 62-Contracted Services 614,376 - -
63-Supplies 507,702 - - 64-Other 879,394 - - 66-Equipment 7,500 - - 9,174,541 - -
Plant Maintenance and Operation 51 61-Payroll 28,881,776 - 62-Contracted Services 18,333,523 1, 549,000 - 63-Supplies 4,822,883 - - 64-Other 2, 258,500 - - 66-Equipment 852,700 - - 55,149,382 1,549,000 -
School Police 52 61-Payroll 8,012,633 - - 62-Contracted Services 116,239 - - 63-Supplies 272,152 - - 64-Other 47,200 - - 66-Equipment - - - 8,448,224 - -
Technology 53 61-Payroll 4,738,325 - - 62-Contracted Services 1, 808,032 - - 63-Supplies 748,450 - - 64-Other 38,100 - - 66-Equipment - - - 7,332,907 - -
4 161 2020-21 Official School Budget
General Special Debt Operating Revenue Service Funds Funds Fund
Community Service 61 61-Payroll 1,260 - - 62-Contracted Services 12,000 - - 63-Supplies 2,000 - - 64-Other 3,600 - - 66-Equipment - - - 18,860 - -
Debt Service 71 65-Debt Service - - 101,755,566
Facilities Acquisition and Construction 81 66-Equipment - - -
Other Intergovernmental Charges 99 62-Contracted Services 3,900,000 - -
Total Expenditures 566,990,471 20,000,000 101,755,566
Other Uses 10,000,000 - -
Estimated Ending Fund Balance $ 151,157,805 $ 1,211,851 $ 24,753,803
Summarized Budget 61-Payroll $ 505,995,911 $ 7,410,000 $ - 62-Contracted Services 27,795,133 1, 886,000 - 63-Supplies 24,925,792 10,602,000 - 64-Other 7, 360,890 40,000 - 65-Debt Service - - 101,755,566 66-Equipment 912,700 62,000 - Total Expenditures 566,990,426 20,000,000 101,755,566
Other Uses 10,000,000 - -
Total Expenditures and Other Uses 576,990,426 20,000,000 101,755,566
Grand Total 576,990,426 20,000,000 101,755,566
2020-2021 Senate Bill 622 Requirement Proposed Budget
Object Code 6491 (Statutorily Required Public Notice)$ 28,244
5 162 Receive Financial Reports
Recommendation: That the Conroe Independent School District Board of Trustees accept the attached year-to-date financial reports for information as submitted by Darrin Rice, Chief Financial Officer, and as recommended by Dr. Curtis Null, Superintendent of Schools.
Explanation: Each month we provide you with copies of various year-to-date financial reports for your perusal and filing.
Policy Reference: Legal and Local Board Policy CFA
Recommended by: Submitted by:
Dr. Curtis Null Darrin Rice Superintendent of Schools Chief Financial Officer
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