MEETING OF THE AUTHORITY #2/15 February 27, 2015 The Authority Meeting #2/15, was held in Weston Rooms A & B, Black Creek Pioneer Village, on Friday, February 27, 2015. The Chair Maria Augimeri, called the meeting to order at 9:39 a.m. PRESENT Paul Ainslie Member Maria Augimeri Chair Jack Ballinger Member David Barrow Member Ben Cachola Member Ronald Chopowick Member Glenn De Baeremaeker Member Michael Di Biase Vice Chair Jennifer Innis Member Mujeeb Khan Member Matt Mahoney Member Giorgio Mammoliti Member Mike Mattos Member Anthony Perruzza Member Gino Rosati Member John Sprovieri Member Cynthia Thorburn Member ABSENT Vincent Crisanti Member Justin Di Ciano Member Chris Fonseca Member Rob Ford Member Jack Heath Member Colleen Jordan Member Glenn Mason Member Ron Moeser Member Jennifer O'Connell Member Linda Pabst Member Jim Tovey Member 12 RES.#A17/15 - MINUTES Moved by: Ronald Chopowick Seconded by: Michael Di Biase THAT the Minutes of Meeting #1/15, held on January 30, 2015, be approved. CARRIED _________________________________________ PRESENTATIONS (a) A presentation by Brian Moyle, Senior Manager, Enforcement and Compliance, TRCA, in regard to the tunnel located on TRCA-owned land at 5 Shoreham Drive. (b) A presentation by Joe Lobko, Partner, DTAH, in regard to items AUTH7.1 and EX7.1 - Long Term Office Accommodation Project. RES.#A18/15 - PRESENTATIONS Moved by: Mike Mattos Seconded by: Ronald Chopowick THAT above-noted presentation (a) be heard and received. CARRIED RES.#A19/15 - PRESENTATIONS Moved by: David Barrow Seconded by: Paul Ainslie THAT above-noted presentation (b) be received. CARRIED _________________________________________ SECTION I - ITEMS FOR AUTHORITY ACTION RES.#A20/15 - LONG TERM OFFICE ACCOMMODATION PROJECT Award of Contract for Architectural Services for Master Plan Design. Award of contract for architectural services for development of a master plan for the Black Creek Pioneer Village parking lot site, and the schematic design and costing of a new corporate headquarters building on 5 Shoreham Drive. Moved by: David Barrow Seconded by: Paul Ainslie 13 THAT the contract for architectural services for development of a master plan for the Black Creek Pioneer Village (BCPV) parking lot site, and the schematic design and costing of a new Toronto and Region Conservation Authority (TRCA) corporate headquarters building on 5 Shoreham Drive be awarded on a preferred source basis to DTAH, and Halsall, Blackwell and Integral Group with SCS + BA Group + A.W. Hooker & Associates at a total cost not to exceed $235,000, plus approximately $5,000 in disbursements, plus 10% contingency, plus HST. RECORDED VOTE Paul Ainslie Yea Maria Augimeri Yea Jack Ballinger Yea David Barrow Yea Ben Cachola Yea Ronald Chopowick Yea Glenn De Baeremaeker Yea Michael Di Biase Yea Jennifer Innis Yea Mujeeb Khan Yea Matt Mahoney Yea Giorgio Mammoliti Nay Mike Mattos Yea Anthony Perruzza Nay Gino Rosati Yea John Sprovieri Yea Cynthia Thorburn Yea THE MOTION WAS CARRIED CONTRARY MOTION Moved by: Giorgio Mammoliti Seconded by: Anthony Perruzza THAT the contract not include preliminary design, but rather just a description. NOT VOTED ON RATIONALE TRCA staff has been studying possibilities for a new or expanded head office for a number of years now under the direction of the Long Term Office Accommodation Working Group, and with the assistance of multi-disciplinary landscape architecture, architecture and urban design firm DTAH, led by Principal, Joe Lobko. 14 In 2013, DTAH was awarded a $22,000 preferred source contract by TRCA’s Chief Executive Officer as per TRCA’s Purchasing Policy, as the design team to prepare integrated conceptual development plans for the parking lot at Black Creek Pioneer Village (BCPV). Various international case studies were analyzed, and options for the development of the site were prepared and presented to the Working Group in December 2013. At that meeting, the Working Group directed staff to investigate alternative methods of financing the proposals, and to refine a preferred alternative, with direction to examine the existing Shoreham office site further. In 2014, DTAH in partnership with N. Barry Lyon Consulting, was awarded a $22,500 preferred source contract by TRCA’s Director, Planning and Development as per TRCA’s Purchasing Policy, to examine finance options and begin refining the preferred alternative. The work under the two projects was completed on time and on budget. During this time, pressures about TRCA’s lease at the Downsview Office rose to the forefront, and the opportunity to lease a temporary interim Head Office facility at 101 Exchange Avenue for a six year term came forward. A new leasing arrangement at 101 Exchange was approved at Authority Meeting #2/14, held on March 28, 2014. Staff from the Downsview Office has been relocated to the interim Head Office and staff from the 5 Shoreham Drive office will be relocated in March/April, as well as some groups from other TRCA office locations. The relocation of staff to 101 Exchange Avenue provides efficiencies, a better working environment, and changes the options and time available for developing TRCA’s new, permanent headquarters. After examining the existing planning and zoning permissions on both sites, it became apparent that developing a new headquarters building on the BCPV parking lot site will involve more challenging planning approvals and involvement of as yet undetermined partnerships with other organizations supportive of TRCA’s mandate, and it would not be possible to construct a new headquarters within the six year term of the 101 Exchange lease. Given this, staff recommends that a two-phased approach be taken to the planning of both sites. Phase 1 is to establish a master plan for both sites north and south of Shoreham Drive. This will build on the existing conceptual development framework completed by DTAH in 2013 / 2014 and will examine options to accommodate a future development partner that could include an office user, residential development or other institutional and community uses while considering the ongoing operational needs of Black Creek Pioneer Village. Phase 2 is to develop a schematic design and construction cost estimate for a new +/- 80,000 square foot headquarters on the 5 Shoreham Drive site. Phase 2 would put TRCA in a position to pursue funding options, site plan approval and building permits, and construct a new headquarters prior to the expiry of the lease at 101 Exchange Avenue. At Executive Committee Meeting #1/15, held on February 6, 2015, the Executive recommended to the Authority appointment of new members to the Working Group and selecting the existing Head Office site at 5 Shoreham Drive as the preferred site for the new headquarters. The Executive Committee also recommended that staff bring forward this report for consideration at the Authority for award of a preferred source contract to DTAH for the development of a Master Plan for the BCPV parking lot site, and the schematic design and costing of a new corporate headquarters building on 5 Shoreham Drive. The Executive Committee resolution is as follows: 15 THE EXECUTIVE COMMITTEE RECOMMENDS THAT the Chair of the Authority (Maria Augimeri), Jack Heath, Ron Moeser, Jim Tovey, Michael Di Biase, Giorgio Mammoliti, Colleen Jordan, Anthony Perruzza and any another other TRCA Members who are interested, be appointed to the Long Term Office Accommodation Working Group (LTOAWG) until the end of their current term of appointment to Toronto and Region Conservation Authority (TRCA) or until their successor is appointed; THAT the existing Head Office site at 5 Shoreham Drive be selected as the preferred site for TRCA's new headquarters building; AND FURTHER THAT staff prepare a report for consideration at Authority Meeting #2/15, scheduled to be held on February 27, 2015 for award of a preferred source contract to DTAH for the development of a Master Plan for the Black Creek Pioneer Village (BCPV) parking lot site, and the schematic design and costing of a new corporate headquarters building on the existing Head Office site at 5 Shoreham Drive. Staff has developed an excellent working relationship with the DTAH team lead by Joe Lobko through the process to date. DTAH is an award-winning landscape architecture / architecture / urban design firm that focuses on sustainable development, mostly for public and non-profit sector clients including the City of Toronto, Toronto Waterfront Revitalization Corporation, Evergreen and Parc Downsview Park. Examples of their successful projects include the Evergreen Brick Works, the Black Creek Urban Farm on Jane Street, Wychwood Barns and master plans/visioning study for elements of Parc Downsview Park, the first two of which are owned by TRCA but managed by partners. DTAH has been able to complete their projects on budget except in cases where there was a change in the scope of the work or unforeseen site conditions were encountered. The DTAH team has also been recently involved in the design of the Woodgreen Corporate Headquarters and park, employing passive heating, cooling and ventilation strategies for a non-profit social service agency. Given this and the knowledge DTAH has of the project due to work completed under the previous two contracts, staff asked DTAH to identify at their cost a suitable team and to provide a proposal to implement the planning and design process. In their proposal, DTAH has built an interdisciplinary team of six qualified firms specifically for TRCA’s project that includes leaders in the green design industry with experience on projects where innovative thinking around sustainable design was a defining characteristic. Many of the proposed team members are actively involved in the Canada Green Building Council and other innovative green building organizations, and the team is committed to bringing forth a cutting edge, world-class green building project that will demonstrate The Living City objectives within the fiscal constraints of a public sector / non-profit agency.