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MINUTES STATE BUILDING COMMISSION August 13, 2015

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MINUTES STATE BUILDING COMMISSION August 13, 2015 MINUTES STATE BUILDING COMMISSION August 13, 2015 The State Building Commission met this day at 11:00 a.m. in House Hearing Room 30 of the Legislative Plaza, Nashville, Tennessee, with the following members and Departments present. Lieutenant Governor Ramsey called the meeting to order at 11:07 a.m. and requested action on the following matters as presented by State Architect Peter Heimbach. MEMBERS PRESENT Vice-Chairman Ron Ramsey, Lieutenant Governor Beth Harwell, Speaker of the House of Representatives Tre Hargett, Secretary of State Larry Martin, Commissioner, Department of Finance and Administration Justin Wilson, Comptroller of the Treasury David Lillard, State Treasurer MEMBERS ABSENT Chairman Bill Haslam, Governor ORGANIZATION PRESENTER • Tennessee Board of Regents Chancellor John Morgan • University of Tennessee President Joe DiPietro • Department of Environment & Conservation Commissioner Bob Martineau • Department of Education Commissioner Candice McQueen • Department of Veterans Services Commissioner Many-Bears Grinder • Department of General Services Commissioner Bob Oglesby • Department of Correction Deputy Commissioner Chuck Taylor • Department of Economic & Community Development Chief of Staff Ted Townsend • Department of Children’s Services Deputy Commissioner Monica Jones • Department of Finance and Administration State Architect Peter Heimbach • State Capitol Commission State Architect Peter Heimbach • State Building Commission State Architect Peter Heimbach State Building Commission – August 13, 2015 Page 1 of 45 TENNESSEE BOARD OF REGENTS Statewide, Tennessee Requested Action: Approval of a revision in scope, project budget, funding and source(s) of funding Project Title: TCAT MPE Updates Project Description: Upgrade Mechanical Plumbing and Electrical systems, including energy efficiency improvements at TCATs throughout the TBR system, statewide. SBC Number: 166/000-01-2010 Total Project Budget $5,475,539.40 Source of Funding: Original Change Revised $ 654.66 $ 0.00 $ 654.66 94/95 CurrFunds-CapMaint (R) 12,040.70 0.00 12,040.70 95/96 CurrFunds-CapMaint (R) 21,184.92 0.00 21,184.92 TTC UnallocFunds (O) 800,842.11 0.00 800,842.11 03/04 CurrFunds-CapMaint (R) 19,000.00 0.00 19,000.00 04/05 CurrFunds-CapMaint (R) 150,157.89 0.00 150,157.89 05/06 CurrFunds-CapMaint (R) 213,950.03 0.00 213,950.03 07/08 CurrFunds-CapMaint (R) 71,945.74 0.00 71,945.74 08/09 CurrFunds-CapMaint (R) 655,763.35 0.00 655,763.35 10/11 CurrFunds-CapMaint (AR) 380,000.00 0.00 380,000.00 11/12 CurrFunds-CapMaint (A) 60,000.00 0.00 60,000.00 12/13 CurrFunds-CapMaint (A) 550,000.00 0.00 550,000.00 2012 GO Bonds-CapMaint (A) 290,000.00 0.00 290,000.00 13/14 CurrFunds-CapMaint (A) 1,100,000.00 0.00 1,100,000.00 2013 GO Bonds-CapMaint (A) 900,000.00 0.00 900,000.00 2014 GO Bonds-CapMaint (A) 0.00 250,000.00 250,000.00 TDEC Grant (O) Original Project Budget: $5,225,539.40 Change in Funding: $250,000.00 Revised Project Budget: $5,475,539.40 Comment: A Clean Tennessee Energy Grant has been given to TCAT Ripley for improvements to reduce energy consumption and to lower greenhouse gas emissions. Funding for this grant is from a settlement under the federal Clean Air Act (Petroleum Violation Escrow Funds). Previous Action: 07/08/2010 SBC Approved project 07/23/2010 ESC Selected designer (various) 07/14/2011 SBC Revised funding 07/12/2012 SBC Revised funding 07/11/2013 SBC Revised funding 07/10/2014 SBC Revised funding Minutes: 08/13/2015 SBC Approved a revision in scope, project budget, funding and source of funding. State Building Commission – August 13, 2015 Page 2 of 45 TENNESSEE BOARD OF REGENTS East Tennessee State University, Johnson City, Washington County, Tennessee Requested Action: Approval of a revision in project budget, funding, and source(s) of funding Project Title: Kingsport Family Physicians Center Project Description: Renovate a new facility for Family Physicians Center in Kingsport, TN to serve as an out-patient clinic. SBC Number: 166/005-01-2012 Total Project Budget: $2,839,700.00 Source of Funding: Original Change Revised $1,256,000.00 $75,000.00 $1,331,000.00 Family Practice Reserves (O) 1,500,000.00 0.00 1,500,000.00 TSSBA (clinic revenue) (A) 8,700.00 0.00 8,700.00 Land proceeds (O) Original Project Funding: $2,764,700.00 Change in Funding: $75,000.00 Revised Project Funding: $2,839,700.00 Comment: The additional funds will be used for additional work and time extensions due to unforeseen circumstances found during the construction of the project. Previous Action: 05/10/2012 SBC Approved full planning of a project 06/25/2012 ESC Selected designer (Red Chair Architects) 03/13/2014 SBC Revised funding Minutes: 08/13/2015 SBC Approved a revision in project budget, funding, and source of funding. State Building Commission – August 13, 2015 Page 3 of 45 TENNESSEE BOARD OF REGENTS East Tennessee State University, Johnson City, Washington County, Tennessee Requested Action: Approval of a revision in project scope, budget, funding and source(s) of funding Project Title: D. P. Culp Renovations Project Description: Phase 1 will include interior renovations for a multi-cultural center and various other student space. Phase 2 will construct a 46,000 sf addition to the student center and make interior and exterior renovations to the existing building. This addition will enhance circulation and provide space for food service, media center, student lounge, and other student functions. SBC Number: 166/005-01-2014 Total Project Budget: $40,500,000.00 Source of Funding: Original Change Revised $ 0.00.00 $39,000,000.00 $39,000,000.00 TSSBA (Student Fees) (A) 800,000.00 700,000.00 1,500,000.00 Plant (Aux-Student Fees) (A) Original Project Funding: $800,000.00 Change in Funding: $39,700,000.00 Revised Project Funding: $40,500,000.00 Comment: This project was originally disclosed for $15,000,000. The students voted for a fee increase to expand the facility. The fee increase was approved by the TBR Board. The construction of a multi-cultural center is scheduled for completion in October. The renovations in Stone Hall are being removed from the scope of this project. Additional scope is for an addition to the student center. Due to the increase in budget, an RFQ is required for a selection of a new designer. Previous Action: 04/16/2014 SBC Approved project 05/19/2014 ESC Selected designer (Red Chair Architects) Minutes: 08/13/2015 SBC Approved a revision in project scope, budget, funding and source(s) of funding. State Building Commission – August 13, 2015 Page 4 of 45 TENNESSEE BOARD OF REGENTS University of Memphis, Memphis, Shelby County, Tennessee Requested Action: Approval to cancel a project Project Title: Wilder Tower Renovations Project Description: Make interior renovations to the 10th floor of the Wilder Tower to accommodate the Confucius Institute. SBC Number: 166/007-02-2014 Total Project Budget: $500,000.00 Source of Funding: $500,000.00 Gift-in-Place (O) Comment: Braganza and Associates is the designer for this project. The University has decided against expanding the space of the existing Confucius Institute due to other space priorities. Previous Action: 02/13/2014 SBC Approved acceptance of gift-in-place Minutes: 08/13/2015 SBC Approved cancellation of project. State Building Commission – August 13, 2015 Page 5 of 45 TENNESSEE BOARD OF REGENTS University of Memphis, Memphis, Shelby County, Tennessee Requested Action: Approval to award a contract to the best evaluated proposer for Construction Manager/General Contractor Project Title: Student Recreation Facility Construction Project Description: Construct a new recreation and physical education facility, demolish a portion of the existing fitness facility and make upgrades to the remaining facilities, and construct new recreation fields. SBC Number: 166/007-22-2014 Total Project Budget: $62,000,000.00 Source of Funding: $62,000,000.00 TSSBA (Student Fees) (O) Comment: Five proposals were received on July 14, 2015. The Notice of Intent to award was sent on July 30, 2015 naming Hoar Construction LLC as the best evaluated proposer. No protests were received in the protest period. Previous Action: 09/11/2014 SBC Approved project and issuance of RFP for CM/GC 11/24/2014 ESC Selected designer (Crump Firm, Inc.) Minutes: 08/13/2015 SBC Approved award of a contract to Hoar Construction as CM/GC. State Building Commission – August 13, 2015 Page 6 of 45 TENNESSEE BOARD OF REGENTS University of Memphis, Memphis, Shelby County, Tennessee Requested Action: Approval to fully plan a project scope, budget, funding, and source(s) of funding and proceeding with the process to select a designer Project Title: Surface Parking Expansion Project Description: Construct surface parking in different areas of campus. Some existing lots will be expanded, repaved, restriped and some non-paved areas will be converted to paved parking. The work includes grading, drainage, sub-base, asphalt, lighting, emergency phones, landscaping and striping. SBC Number: 166/007-04-2015 Total Project Budget: $2,000,000.00 Current Project Funding: $ 150,000.00 (if not fully funded) Source of Funding: $150,000.00 Plant (Auxiliary-Parking) (A) Comment: This is a FY 2015/2016 disclosed project. Minutes: 08/13/2015 SBC Approved fully planning a project scope, budget, funding, and source of funding and proceeding with the process to select a designer. State Building Commission – August 13, 2015 Page 7 of 45 TENNESSEE BOARD OF REGENTS Tennessee College of Applied Technology @ Dickson, Clarksville, Montgomery County, Tennessee Requested Action: Approval of a revision in project scope, budget, funding, and source(s) of funding Project Title: Clarksville Industrial Training Facility Project Description: Phase 1 will construct a new facility.
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