INTRODUCTION to the MADRID SYSTEM

Printed Version

INTRODUCTION To THE MADRID SYSTEM

Kazutaka SAWASATO Legal Section The International Trademarks Registry

World Intellectual Property Organization

Table of Contents

• Overview • International Registration m – Legal Framework & – Effects of the International Geographic Scope Registration – Objectives & Entitlement –Refusals Syste to File

• Basic Features Madrid – Basic Principles • Managing the International – National Route vs. Madrid Registration I Route – Subsequent Designation –Agreement vs. Protocol – Changes in the International Registration • International Application – Role of the Office of •Managgging the International Origin Registration II – Role of the International – Ceasing of Effect Bureau – Renewal Le Madrid System Madrid System g eitaino aks ationofMa Regist al Framework Madrid System Concerning the International r ation ofMa r ks Legal Framework& Geo • National Laws & National Re • Instructions Admin. • Regulations Common • Protocol Madrid • Agreement Madrid • pp ggp ra p hic Sco (1989) (1891) g (2002) ulations (1996) p e Madrid Union – 84 Members m Syste Madrid

Atl6Agreement only 6 Protocol only 28 (Including EC) Agreement and Protocol 50

Madrid Union – 84 Members Madrid Protocol -78 Madrid Agreement -6 m

28 28 23 24 21 22 Syste 20 18 18 15 11 9

Madrid 7 5 2 3 7 15 25 29 34 36 38 41 45 45 48 50 49 50

43 39 32 25 22 18 16 14 13 11 11 9 776

1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 Agreement Agreement and Protocol Protocol Madrid Union – 84 Members

m • Madrid Agreement Only – 6 Contracting Parties (EG*, KZ, SD, …) Syste

Madrid • Madrid Protocol Only – 28 Contracting Parties (EM, JP, US, …)

• Agreement & Protocol – 50 Contracting Parties (CN, DE, RU, …)

* The Madrid Protocol will enter into force with respect to Egypt on September 3, 2009. m

Syste Objectives &

Madrid Entitlement to File Objectives

m • Facilitating trademark protection in export markets through a simple,

Syste expeditious and cost-effective procedure for: Madrid

– the central filing of applications

– the central management of registrations

Entitlement to File an International Application

m • Someone … – Natural person Syste – Legal Entity Madrid •… that has a connecti on – Establishment – Domicile – Nationality

• … with a Member of the Madrid Union. – Contracting State / Organization Basic Princi Madrid System Madrid System Connection between owner named in the basic mark and • • Mark years for 5 on theBasic Dependence • Subsequent Designation • for refusal limits time Set • one ormore designate must • Origin of through anOffice Filing • or applicationbasicregistration(“BasicMark”) Basic in a • that Contacting Party that Contacting Contracting Party o l d fClidC il I Rii common treaty (a self-designation is not possible) is common treaty (aself-designation entra li ze p d les management hdd fh f t h e Ma o f I d Basic Principles ri other nternat d System Contracting Partieswith i ona l R eg i strat i on National Routevs.Madrid Madrid System Madrid System Count A National Route vs.MadridRoute y

Applicant Count B y

Count C y

Count A y OfficeOrigin of

International Applicant Bureau Count B y

Count C y

National Route vs. Madrid Route

m National Route Madrid Route Syste • many procedures • one procedure • many forms • one form Madrid • many languages • one language • many fees • one set of fees • many currencies • one currency • many registrations • one registration • many modifications • one modification m Syste Agreement vs. Protocol Madrid Agreement vs. Protocol

m AtAgreement PtProtoco l

Syste Members States States and Organizations

Madrid Basic mark Basic Registration Basic Registration and Basic Application Fees Supplementary and or Individual fee Comppylementary Refusal 12 months or 18 months or 18 + months

Dependency 5 years 5 years with possible transformation

* The list is not exhaustive.

Applicable Treat y

m Which treaty will govern a given designation ?

Syste • Rule 1: The Contracting Party of origin and a designated Contracting Party must have

Madrid at least one treaty in common. Then, that treaty shall apply.

• Rule 2: Between Contracting Parties to the Agreement and the Protocol, the Protocol shall be applicable. 3 Types of App lications

Governed exclusively by Agreement

m • Rule 1(viii): –alldesignations governed by Agreement

Syste MM1

Madrid • Rule 1(ix): Governed exclusively by Protocol –alldesignations governed by Protocol MM2

• Rule 1(x): Governed by Agreement and Protocol – some designations governed by Agreement – some designations governed by Protocol MM3

Designations of Contacting Parties: Agreement

m • International application governed exclusively by the Agreement Syste

– Use official form MM1 Madrid

A AP A A

France Algeria Designations of Contacting Parties: Protocol

m • International application governed exclusively by the Protocol Syste

– Use official form MM2 Madrid

P P Japan AP P or France P! AP

Viet Nam

Designations of Contacting Parties: Mixed

m • International application governed by both the Agreement and the Protocol Syste

– Use official form MM3 Madrid

A A A Algeria AP + or France P! P AP

Viet Nam A

Madrid g Syste / m pp Madrid System lication INTERNATIONAL CONTRACTING DESIGNATED APPLICANT OFFICE OF OFFICE OF BUREAU ORIGIN PARTY / International Application Re

g Role oftheInternationalBureau istration Flow between the IAbetween Mark the Basic and Notifies Examines Publishes RdR Examines Forwards Certifies Entitled Notifies Grant of Protection Grant of ecor Role oftheOfficeOrigin d s h Bo a of IB the Designated Contracting Parties IA an file to certain facts in relationship t I ti lRithIt i it n substantive issues

h At h IB the to IA the formalities

in the International Gazette file IB th

IA of an I n

a to

t IA erna

Refusal

the

ti IB ona ra or l

a eg

i s t e r Role of the Office of Origin

m • Certifies – Date of receipt of the request to present

Syste the international application – Identity of Madrid • Applicant • Mark • Goods and Services – Designation

• Forwards international application to International Bureau in a timely manner, as required

Examination and Registration Process within the IB

REGISTERED

m No Irregularities Reception of the application Finance processing Syste

Translation

Madrid Examination Scanning & Correction Data entry w/in time limits Irregularities

– Certification by the OO No correction – Entitlement of the applicant – Mark-Vienna Classification w/in time limits – Classification of goods/services – Designations – Fees paid REGISTERED or ABANDONED Irregularities to be remedied by the Office of Origin

m • Rule 12 – Irregularities with respect to

Syste Classification of Goods and Services Madrid • RlRule 13 – Irregularities with respect to IditiIndication of Goo ds and Servi ces

• Rule 11 (4) – Other irregularities

Classification of G& S – Rule 12 –

m • The IB considers that the G&S should be classified in a different class or have not

Syste been classified

Madrid • Correction byyg the Office of Origin

•Theeaste IB has the “last wo rd ” (Ar tce3(ticle 3 (2))

Article 3 International Application (2) … In the event of disagreement between the said Office and the International B urea u, the op ini on of th e l att er shllhall prevail . Indication of G & S – Rule 13 –

m • The IB considers that a term indicated is:

Syste – too vague for the purposes of classification Madrid – linguistically incorrect –Incomprehensible

• Correction by the Office of Origin

Other Irregularities – Rule 11 (4) –

m • Official form not used Syste • Applicant’s entitlement Madrid • Fundamental Omissions – Identity of • Applicant • Mark • Goods & Services – Designation Role of the International Bureau

m Applicant

Syste Issues a registration INTERNATIONAL Formality Examination certificate BUREAU No Irregularities Madrid

Records Publishes Notifies in the int’l Register in the Gazette Designated Contracting Parties

County County County A B C

Certificate of Registration m Syste Madrid

Issued by International Bureau Registration Effects ofthe International Madrid System Madrid System h i i R l i I Th ainlRegistration A National refusal Application A National e I nternat (assuming no refusalorwithdrawn) (assuming to issuearefusalhasexpired limit once thetime until the expiry of the time limit to issuea limit of thetime until theexpiry Effects of the International RegistrationEffects oftheInternational International Registration – Article 4 i ona l R eg i strat – i on

= Refusals Designated Contracting Parties

m • What is the role of the Office of the Designated Contracting Parties?

Syste – No specific role – But possibility to issue a Refusal Madrid

Designated Contracting Parties

m • may notify the IB of Syste

OFFICE OF Substantive Examination Madrid DESIGNATED within set ti me li m its CONTRACTING (12 or 18 months) PARTY Provisional Refusal Grant of Protection* = National Registration * No Office shall be obliged to sendttd statement s of grant tf of protection before January 1, 2011. Confirmation Withdrawal of Refusal of Refusal = National Registration Time Limits

m • Notification of provisional refusal:

Syste – 12 months • Mandatory under Agreement

Madrid •Optional under Protocol

– 18 months • Optional under Article 5(2)(b) of the Protocol

– “8“18 month s +” in case of opposition • Article 5(2)(c) of the Protocol

Non-Valid Grounds for Refusal m – Formal grounds Syste – Classification of the goods and services (Rule 12) Madrid – Multi-class registration (Article 5(1)) – Limited goods or services (Article 5(1)) Subsequent Designation Madrid System Madrid System •Reasons • after international registration after international Can designate additionalContractingParties –Sub – Indefinite term of trademark registration termoftrademark Indefinite – – Term and renewalofIR does notchan – application in aninternational those of adesignation = recordingofsubsequentdesignation for protection Start date Managing the International Managing the • New Contracting Parties New Contracting • • trade of Expansion • Refusal groundno longer applies jjp ect to international ect to Chan Subsequent Designation g es intheInternational p Re rocedures similarto g istration I Registration g e Presentation of the Subsequent Designation

OFFICE of the

m Contracting Party of the Holder Syste Present MM4 Through Madrid Holder

Present MM4 Directly To INTERNATIONAL BUREAU

The International Bureau (SD)

OFFICE of the

m CtContracti tiPtng Party of the Holder Syste Holder Notifies

Madrid Informs INTERNATIONAL Formality Examination BUREAU No Irregularities

Notifies Records Publishes in the int’l Register in the Gazette

Designated Designated Designated Contracting Contracting Contracting Parties Parties Parties Changes in the International Registration

m • Changes in the International Registration

Syste – Change in Ownership (MM5) Madrid – Limit ati on, Renunci a tion an d Cance lla tion (MM6, 7, 8)

– Change of Name or Address of the Holder (MM9) m

Syste Managing the International

Madrid Registration II

Ceasing of Effect Renewal Ceasing of Effect

m • For a period of five years from the date of it registration, the

Syste international registration remains dependent on the Basic Mark. Madrid

• If the Basic Mark ceases to have effect, the international registration will no longer be protected.

• Commonly called “Central Attack”

The International Bureau (CB)

m OFFICE OF 5-YDYear Depen dency Origin

Syste NtifiNotifies Holder Ceasing of Effect

Madrid Transmits INTERNATIONAL Formality Examination BUREAU No Irregularities

Notifies Records Publishes in the int’l Register in the Gazette

Designated Designated Designated Contracting Contracting Contracting Parties Parties Parties Cancellations Due to the Ceasing of Effect (Rule 22) m 1400

Syste 1200 1000

Madrid 800 600 400 200 0 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 Total 25 59 40 51 66 96 186 176 286 391 673 622 Partial 42 43 81 89 115 240 500 514 565 788 1188 1440

Cancellations Due to the Ceasing of Effect (Rule 22) 2008 m

Ceasing of IRs % of IRs Syste Effect Registered 2003 - 2007

Madrid Total 622 0.40%

Partial 1,440 0.93%

Total + Partial 2,062 1.33%

Renewal Procedures Madrid System Madrid System • •Payment• Unofficial noticeofexpiry Fees aredue – 6 months before expiry of 10yearperiod monthsbeforeexpiry 6 – – at the latest of expiry the date at – – + fees form (MM11) Optional – – Any communication giving the necessary giving communication Any – 6 months grace period (+ 50%basicfee) 6 months grace period card) credit by Marks withpayment “ information +fees E-Renewal” ( online renewalof International Renewal Thank you

World Intellectual Property Organization