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MODEL and SUPER SPECIALITY HOSPITAL, EMPLOYEES' STATE INSURANCE CORPORATION ASRAMAM, KOLLAM, KERALA -691002 Website

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MODEL and SUPER SPECIALITY HOSPITAL, EMPLOYEES' STATE INSURANCE CORPORATION ASRAMAM, KOLLAM, KERALA -691002 Website MODEL AND SUPER SPECIALITY HOSPITAL, EMPLOYEES’ STATE INSURANCE CORPORATION ASRAMAM, KOLLAM, KERALA -691002 Website: www.esichsuperspecialitykollam.com, E-mail: [email protected] Ph: 0474–2742833,2766618(M.S) Fax: 0474- 2768837 [ISO 9001:2008 CERTIFIED] No.542/U/16/ 27/3/MHA/14-15( Pharmacy) 09.03.2015 TENDER NOTICE Issue of Tender Form:On any working day between 10.00AM-1.00PM upto 09.04.2015 1. Sealed Tenders are invited from Local Chemist for day to day supply of drugs,disposables and consumables to this Hospital as per the indent. DURATION EMD AMOUNT (in Rs.) Application Form Fee Date of Submission of Opening Date at 2.30 PM Tender till1.00 PM 1year 60000 Rs.500.00/- 09/04/15 09/04/15 Issue of Tender Form:On any working day between 10.00AM-1.00PM upto 09.04.2015 The tender form can be obtained by hand from the office of ESIC Model and Superspeciality hospital, Asramam, Kollam-691002 on the payment Rs.500/- (five hundred only) in the form of Demand Draft/Bankers Cheque in favour of "ESIC Fund Account No.1" payable at Kollam. The tender document along with detailed specifications, terms & conditions can be downloaded from our website as given above. The vendors downloading the tender form from the website must submit the above mentioned Demand Draft/Bankers Cheque of Rs 500/- (Five hundred only) along with the tender. The undersigned reserves the right to reject any or all the tender(s)without assigning any reason(s) thereof. MEDICAL SUPERINTENDENT TENDER FOR LOCAL CHEMIST 2015-16 Note: The envelopes pertaining to the tender as well as all subsequent communication should be addressed and delivered to:- The Medical Superintendent ESIC Model & Super Speciality Hospital Asramam, Kollam-1 Kerala. From: The Medical Superintendent ESIC Model & Super Speciality Hospital Asramam, Kollam-1 Kerala. To: Dear Sir/ Madam, On behalf of ESIC Model & Superspeciality Hospital, Asramam, Kollam, I am directed to invite your tender for the day to day supply to this hospital of medicines and drugs regarding, on indent special or otherwise, and which may not be stocked / available in the store of this hospital. The condition of contract which will govern the contract made, are contained in the schedule attached to the tender form. If you are in a position to quote for the supply in accordance with the requirement stated herein, and in the schedule attached, please submit your quotations to the Medical Superintendent, ESIC Model & Superspeciality Hospital, Asramam, Kollam. 1.Preparation of Tender : The Schedule to the tender form should be retained and thelast pages should not be detached. If any modification of the schedule is considered necessary you should communicate the same by means of separate letter sent with the tender. 2.Signing of Tenders:- (A) The tender is liable to be ignored if incomplete information is given or any document asked for in the tender are not dully filled or not furnished. (B) Individual signing the tender or other documents concerned with the contract must specify whether he/she signs as :- i) A sole proprietor of the firm, or constituted attorney of such proprietor ii) A partner of the firm if it be a partnership in which case he must have authority to refer disputes to arbitration. iii) Constituted attorney of the firm, if it is a company. Note: (a) In case of B (ii) a copy of the partnership agreement or general power of attorney, in either cases attested by a Notary public should be furnished. An affidavit on stamped paper of all the partners admitting execution of the partnership agreement or the general power of attorney should be furnished. (b) In case of partnership firms, where no authority to refer disputes concerning the business or the partnership has been conferred on any partner, the tender and all other related documents must be signed by every partner of the firm. 3.A person signing the tender form or any documents forming part of the contract on behalf of another shall be deemed to construed that he has authority to sign and if on enquiry it appears that the person so signing has no authority to do so, the purchaser, without prejudice to other civil and criminal remedies, will cancel the contract and hold the signatory responsible for all costs and damages. 4.Delivery of tender: The tender is to be delivered in sealed cover superscribed “ Tenders for the supply of medicines/ drugs to ESIC Hospital,Kollam- 2015-16’’ at the officer’s room mentioned at the top of this letter. 5.Last Date and Time of receipt of tender :- Your tender must reach the office of the Medical Superintendent,ESIC Model & Superspeciality Hospital, Asramam, Kollam by 09/04/15 till 1.00 PM. The tender will be opened on 09/04/15 at 2.30 PM. If 09/04/15 is declared as holiday then the tender will be opened on the next working day at the same time. 6.Opening of Tender:- You are liberty to be present or authorize a representative to be present during the opening of the tenders at the time and date specified in the schedule. The name and address of the representative who would be attending the opening of the tender on your behalf should be indicated in the tender. 7.Price: For Imported drugs the quoted offer should include all excise duty, surcharge and other taxes as stipulated in the schedule and no packing and delivery charges will be given. 8.Terms of Delivery:- Will be as specified in the schedule to tender. 9.Right of Acceptance : The purchaser does not pledge himself to accept the lowest or any tender and reserves to himself the right of accepting the whole of any part of the tender should be supplied at the rate quoted. 10.Acceptance of the Tender: The purchaser shall communicate the acceptance of the quotation if it is acceptable to him by a letter. The formal acceptance of the tender will be forwarded to the successful tenderer as soon as possible, but the instructions contained in the letter should be acted upon immediately by the tenderer. 11.The Chemist, whose tender is accepted will then send a letter to The Medical Superintendent, as per Annexure H conveying his agreement and acceptance of the terms and conditions within 10 days of request of communication. The confirmation of his letter by Medical Superintendent will conclude the contract and will be enforceable in law. Medical Superintendent. Schedule to Tender No- 542/U/16/27/3/MHA/14-15(Pharmacy) Tender should reach by 09/04/15 up to 1.00 PM Time & Date of opening of Tender 09/04/15 at 2.30 PM CONDITIONS OF CONTRACT 1.The bidder must have a minimum 2 (Two) years in the field of local trade of drugs which should be supported by undertaking on the non-judicial stamp paper of Rs.10/- as per enclosed format ie. Annexure N (Schedule G)offers only from retail/ local chemists will be considered. 2. Period of Contract:- The contract will be valid for a period of 1 (ONE) year from the date of commencement of contract, unless short closed before that, by the Medical Superintendent at his discretion. However this contract can be extended also for one more year if so required by the Medical Superintendent at his discretion depending on the performance. 3. The acceptance of tender will normally be on the basis of maximum discount offered by the Local Chemist on M.R.P. ie Maximum Retail price which is printed on the packings / flaps/ bottles. The Chemist will be paid on M.R.P. less discount and no sales tax/vat, Octroi or any other levy/tax will be paid which has to be borne by the Chemist. Tampering on the printed M.R.P of the manufacturer by the local chemist by use stickers or any other means will not be accepted and render liability for foreclosure of contract with forfeiture of security deposit. Separate discounts should be quoted for generic and branded drugs. Items like Bandage, gauze, cotton, Disposable syringe and other surgical consumable will be treated as generic and discount will be applied accordingly. The supply should be made as per demand only I.e generic supply for generic demand likewise. In case of change in this regard discount would be calculated as per demand only. However Medical Superintendent reserves the right to alter on this. 4. A demand Draft/ Banker’s Cheque drawn on any nationalized bank for Rs 60000.00/- (Rupees Sixty Thousand only) payable in favour of ESIC fund Account No.1 payable at SBI Main Branch, Kollam should be submitted along with the tender as earnest money, failing which tender will be rejected. 5. In case selected tenderer will be required to deposit a security of Rs .150000 /- (Rs One Lakh Fifty Thousand only) in the form of Demand Draft in favour of ESIC Fund A/c No-1 drawn on any nationalized bank payable at SBI Main Branch, Kollam. Security deposit will be refunded after receiving satisfactory performance report from the user units at the expiry of rate contract. However the EMD will be refunded after finalization of tender and deposit of security deposit. In case of unsatisfactory performance, security deposit of Rs 150000.00 /-(Rs One Lakh Fifty Thousand only) will be forfeited. 6. On finalization of the tender the local chemist will be communicated by a letter of offer. In case the Local Chemist is willing to accept the offer he may submit the letter of acceptance and enter in to the agreement with ESIC as per the terms & conditions of the contract.
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