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Library Board of Trustees Agenda CITY OF SAN MARINO LIBRARY BOARD OF TRUSTEES AGENDA Liz Hollingsworth, Chairperson www.cityofsanmarino.org Linda Mollno, Vice Chairperson (626) 300-0777 Phone Lois Derry (626) 300-0121 Fax Steve Domier Crowell Public Library Eldon Swanson 1890 Huntington Drive Genevieve Chien (Alt.) San Marino, CA 91108 Vacant (Alt.) SPECIAL MEETING OF THE CROWELL PUBLIC LIBRARY BOARD OF TRUSTEES MONDAY, FEBRUARY 22, 2021 AT 8:00 AM LOCATION CHANGED TO TELECONFERENCE MEETING The City of San Marino appreciates your attendance. Citizens’ interest provides the Board of Trustees with valuable information regarding issues of the community. Regular meetings are held on the 4th Monday of every month. In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Library at (626) 300-0777 at least 48 hours prior to the meeting. PURSUANT TO EXECUTIVE ORDER N-29-20 Members of the Library Board of Trustees may teleconference into the meeting without noticing each teleconference location from which a member will be participating in a public meeting. CORONAVIRUS DISEASE (COVID-19) ADVISORY As a precaution to protect both staff, our constituents, and elected officials, the City is following the State of California Health Department’s guidance on large gatherings. Therefore, this meeting will take place via teleconference. Members of the public are encouraged to watch or listen to the meeting from home, or provide input electronically. Members of the public may observe and offer comment at this meeting telephonically or otherwise electronically: 1) Public comment will be accepted by email to [email protected] before or during the meeting, prior to the close of public comment on an item, to be read by the Board Chair during public comment. Lengthy public comment may be summarized in the interest of time. 1 LIBRARY BOARD OF TRUSTEES AGENDA – FEBRUARY 22, 2021 PAGE 2 OF 4 2) Public comment will be accepted electronically via the zoom.us teleconference module. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act (“ADA”) please contact the Library via email at [email protected] or by phone at (626) 300-0777 prior to the meeting for assistance. How to participate in the meeting from home: 1) Via Computer for Video Streaming: Website: https://zoom.us/j/96459027781 Meeting ID: 964 5902 7781 2) Via Phone for Audio Only: Phone Number: (669) 900-9128 Meeting ID: 964 5902 7781 3) Submitting Public Comment: Submit public comments via email to [email protected]. Comments received will be read into the record. Members of the public participating via the Zoom application may select the raise hand function prior to the close of public comment on an item. Members of the public joining the teleconference via telephone audio can select the raise hand function by dialing *9 on the telephone dial pad. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Alternate Genevieve Chien, Trustee Steve Domier, Trustee Eldon Swanson, Trustee Lois Derry, Vice Chairperson Linda Mollno, and Chairperson Liz Hollingsworth POSTING OF AGENDA The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive, and the Recreation Department, 1560 Pasqualito Drive. The agenda is also posted on the City’s website: http://www.cityofsanmarino.org. PUBLIC COMMENTS Section 54954.3 of the Brown Act provides an opportunity for members of the public to address the Library Board of Trustees on any item of interest to the public, before or during the Trustees’ consideration of the item, that is within the subject matter jurisdiction of the Board of Trustees. 2 LIBRARY BOARD OF TRUSTEES AGENDA – FEBRUARY 22, 2021 PAGE 3 OF 4 APPROVAL OF MINUTES 1. APPROVAL OF MINUTES Recommendation: Staff recommends that the Board approve the minutes from January 25, 2021. BOARD OF TRUSTEES REPORTS 1. CHAIRPERSON REPORT 2. TRUSTEE REPORTS 3. CITY COUNCIL LIAISON REPORT 4. CRAIN ART GALLERY LIAISON REPORT 5. MARKETING AND PUBLICITY LIAISON REPORT 6. BUDGET AND CIP LIAISON REPORT 7. SAN MARINO CENTER RENOVATION UPDATE REPORT ADMINISTRATIVE BUSINESS 1. DIRECTOR AND CITY LIBRARIAN'S REPORT Recommendation: Staff recommends that the Board receive and file the Community Services Director and City Librarian’s report. 2. MANAGEMENT ANALYST’S REPORT Recommendation: Staff recommends that the Board receive and file the Management Analyst’s report. 3 LIBRARY BOARD OF TRUSTEES AGENDA – FEBRUARY 22, 2021 PAGE 4 OF 4 WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED All public writings distributed by the Board of Trustees to at least a majority of the Trustees regarding any item on this agenda will be made available at the Library located at 1890 Huntington Drive, San Marino, California 91108. PUBLIC COMMENTS ADJOURNMENT Dated: February 18, 2021 IRENE MCDERMOTT Posted: February 18, 2021 CITY LIBRARIAN 4 Liz Hollingsworth, Chair Linda Mollno, Vice Chair Lois Derry, Trustee Steve Domier, Trustee Eldon Swanson, Trustee TO: Library Board of Trustees Genevieve Chien, Alternate FROM: Brian Haworth, Community Services Director BY: Robert Zubiate, Management Analyst DATE: February 22, 2021 SUBJECT: APPROVAL OF MINUTES BACKGROUND On July 27, 2020, the Board moved to seek the adoption of a summary format for its meeting minutes. The City Council subsequently approved this request on September 9, 2020. DISCUSSION Attached for the Board’s consideration are minutes from its special meeting of January 25, 2021. RECOMMENDATION The Board is requested to approve the meeting minutes. If it concurs, an appropriate motion would be: “I move to approve minutes from its meeting of January 25, 2021.” ATTACHMENT 1. Meeting Minutes 5 MINUTES SPECIAL MEETING OF THE SAN MARINO LIBRARY BOARD OF TRUSTEES JANUARY 25, 2021 – 8:00 A.M. VIA ZOOM TELECONFERENCE CALL TO ORDER Chairperson Hollingsworth called the meeting to order at 8:00 A.M. via the teleconferencing application, Zoom. PLEDGE OF ALLEGIANCE Chairperson Hollingsworth led the Pledge of Allegiance ROLL CALL PRESENT: Chairperson Liz Hollingsworth, Vice Chairperson Linda Mollno, Trustee Lois Derry, Trustee Steve Domier, Trustee Eldon Swanson, and Council Liaison Ken Ude ABSENT: Alternate Genevieve Chien CITY STAFF PRESENT: Community Services Director Brian Haworth, City Librarian Irene McDermott, Community Engagement Manager Amanda Fowler, Management Analyst Robert Zubiate, Adult Services Librarian Rebecca Russell, and Children Services Librarian Tera Torres PUBLIC COMMENTS The following person(s) spoke: NONE APPROVAL OF MINUTES 1. APPROVAL OF MINUTES Trustee Derry moved to approve the minutes of the Library Board of Trustees meeting on Monday, October 26, 2020; seconded by Trustee Swanson. AYES: Chairperson Hollingsworth, Vice Chairperson Mollno, Trustee Derry, Trustee Domier, Trustee Swanson. NOES: None. BOARD OF TRUSTEES REPORTS 1. CHAIRPERSON REPORT Chairperson Hollingsworth reported that the agenda posting for the November 23, 2020 meeting was not completed properly and the items that required formal action would be presented at today’s meeting. LIBRARY BOARD OF TRUSTEES – MINUTES PAGE 1 OF 5 SPECIAL MEETING: JANUARY 25, 2021 6 LIBRARY BOARD OF TRUSTEES – MINUTES PAGE 2 OF 5 SPECIAL MEETING: JANUARY 25, 2021 2. TRUSTEE REPORTS No Trustee reports were provided at this time. 3. CITY COUNCIL LIAISON REPORT Chairperson Hollingsworth introduced City Council Liaison Ken Ude. 4. CRAIN ART GALLERY REPORT Vice Chairperson Mollno provided an overview of the Crain Art Gallery schedule with watercolorist April Drew Foster to run through the end of January 2021, followed by Marian Fortunati in February and March. Links to the artists’ websites are provided on the Crowell Public Library website. Vice Chairperson Mollno stated sales of artwork are slower than usual which may be as a result of virtual limitations. Adult Services Librarian Rebecca Russell also recently joined the Crain Art Gallery Committee which will help bring a closer collaboration between Library programs and the Gallery’s mission. 5. MARKETING AND PUBLICITY LIAISON REPORT Trustee Domier stated a meeting was not held in January but plans on holding a meeting in February 2021. 6. BUDGET AND CIP LIAISON REPORT Chairperson Hollingsworth met with staff on December 8, 2020 and was assured that the Library’s finances are being managed well with oversight from Finance Director Paul Chung. 7. SAN MARINO CENTER RENOVATION UDPATE REPORT Trustee Domier remarked that that ad hoc committee met in January and continued to improve on the architectural designs for the San Marino Center. Trustee Domier commended the efforts of the committee and the leadership of Mayor Ken Ude in guiding the discussions. Mayor Ude shared 3D renderings of the new San Marino Center and emphasized the cohesive feel that will come from having two similarly-designed buildings. Mayor Ude also stated that while the entire project is approximately $5.5 million, $3 million are slated for mandatory ADA improvements and the real cost is the additional $2.5 million to further enhance the revitalization. Construction plans are expected in August 2021 and construction is anticipated to last two years following the approval of the plans. 7 LIBRARY BOARD OF TRUSTEES – MINUTES PAGE 3 OF 5 SPECIAL MEETING: JANUARY 25, 2021 ADMINISTRATIVE BUSINESS 1. DIRECTOR AND CITY LIBRARIAN UPDATE REPORT City Librarian McDermott presented the staff report. Vice Chairperson Mollno asked about the Library’s plans for publicity since the part-time staff member who handled those assignments had retired. Trustee Domier commended the efforts of the Friends of the Library online book shop but noted the book selections are subpar and would like better offerings. Chairperson Hollingsworth recognized the marketing efforts done in conjunction with curbside pickup and asked how the Library will publicize the reinstatement of due dates. City Librarian McDermott advised that the Library will begin informing the public on upcoming due dates.
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